HomeMy WebLinkAboutC2006-311 - 7/25/2006 - Approved
CITY OF CORPUS CHRISTI
NUECES DELTA MONITORING PROGRAM
2006-2007
CONTRACT FOR SERVICES
The City of Corpus Christi, Texas, hereinafter called "City" and Alan Plummer Associates, Inc,
liereinafter called "APAI", hereby agree as follows:
SERVICES TO BE PERFORMED
APAI hereby agrees to perform consulting services necessary to assist in the coordination and review of
various activities affecting the Nueces Delta including natural and man-induced physical conditions, relating to
the limited natural freshwater and tidal Inflows including man-made programs to enhance inflows to the Delta
to increase productivity
SCOPE OF SERVICES
A,PAI will assist the City with the coordination and review of the various projects related to the Delta.
A TAS KS
APAI will complete the following tasks on an annual basis to document the results of the programs that are
underway, make minor refinements to the programs based on study results, and provide opportunities for the
researchers to exchange information and collaborate on the results of their respective studies. The anticipated
tasks are descnbed below
Task 1: Identify Annual Study Program
Prior to the beginning of each fiscal year, APAI will discuss with each of the researchers, who collect data for
the RBND and EDDP studies. the scope and budget for their respective programs in the coming year. During
the development of the study scopes, APAI also will coordinate with TCEQ to confirm that the monitoring
requirements of the TPDES permit for the Allison WWTP are met. As contracts for the studies are developed
between each research institution and the City, APAI will review the draft contracts for conformance to the
identified scope
APAI will prepare an Integrated Monitoring Plan (IMP) that documents all of the monitoring proposed to be
conducted In the Delta in that fiscal year. The IMP will include studies funded by others (such as TCEQ and
TPWD), as well as studies funded by the City, so that there will be a comprehensive summary of the activities
In the Delta that year. The IMP will document active monitoring stations, types of studies, analyses to be
performed, and frequency of monitonng for the applicable fiscal year. The plan will be delivered at the
beginning of each fiscal year
Copies of the draft IMP will be proVided to the City and the research entities for review. The draft IMP will be
revised, as appropriate, based on comments received; and the final IMP will be prepared. Copies of the final
IMP will be distributed to the appropriate parties
Task 2: Document Study Results
The RBND IS a multi-year study. EDDP monitoring continues for the term of the TPDES permit for the Allison
WWTP
At a minimum, the following types of reports are expected to be prepared for these programs:
. An annual report to TCEQ that summarizes the results of EDDP monitoring for the year.
. An annual report by each principal researcher that summarizes the results of their respective RBND
studies for the year. Typically, these reports also present evaluations of the relationships of the
current data to data from previous years.
. RBND summary reports. These summary reports will cover multiple years and provide evaluations
that integrate the data over time, as well as integrating the studies by the different researchers and
diSCiPlines TwO surnmary reports are anticipated
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An Interim Summary Report that evaluates conditions during the 2001-2006 period, when the
Nueces Overflow Channel was open, but the Calallen Pipeline was not yet in service.
A Final Summary Report that evaluates conditions when both the Nueces Overflow Channel
and the Calallen Pipeline are In operation.
APAI assistance to the City with respect to these reports, may include, but not be limited to, the following:
. Facilitate coordination between the researchers.
. Review the reports; and, if appropriate, schedule meetings to discuss report findings.
. Distribute the reports to appropriate parties.
Examples of other types of reports that might be developed, and for which APAI may provide coordination, are
Quality Assurance Project Plans and reports related to adaptive management strategies.
Task 3: Coordinate Annual Workshops
During the first quarter of each calendar year, APAI will assist in conducting a workshop where the appropriate
entities will present the results of their studies during the previous fiscal year. In addition, any proposed
changes to the monitoring program for the coming fiscal year will be discussed. Invitees to the workshop will
Include, but not be limited to, the staff of the City, UTMSI. TAMUCC-CBI, TAMUCC-CCS, TPWD, and TCEQ.
APAI will provide the following types of support:
. Schedule workshop:
. Develop agenda and coordinate with presenters;
. Moderate workshops. and
. Document presentations and discussions.
Activity B: Other Potential Tasks
In addition to the above-described tasks, there are other tasks that the City may request APAI to perform.
Examples of the types of assistance that may be requested include, but are not limited to, the following:
Task 1: Coordinate With the Nueces Estuary Advisory Council
The City may request APAI to attend meetings of the Nueces Estuary Advisory Council either to make
presentations regarding Delta programs being conducted by the City, or to maintain awareness of the various
management activities being conducted or proposed in the estuary.
Task 2: Assist with Nueces Basin Feasibility Study
As requested, APAI will provide technical support to the City for the NBFS. The services provided pursuant to
this task may include, but not be limited to, the following
. Review and comment on the scopes of work for NBFS projects.
. Attend NBFS workshops. If requested, assist in the development of materials to be
presented on behalf of the City at the workshop.
. Review and comment on documents prepared by USACE or NBFS contractors.
. Coordinate with USACE regarding hydraulic modeling of the Delta.
Task 3: Coordinate Obtaining Services of Others to Establish an Elevation Datum for the USGS Rincon
Bayou Gage and Elevations in the Nueces Overflow Channel
It may be determined to be appropriate for the City to secure the establishment of an elevation datum for the
USGS Rincon Bayou flow gage and/or to determine the elevation of the Nueces Overflow Channel. If
requested, APAI will assist the City to secure the services of others who will provide these data.
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Task 4: Assist City to Identify and Make Application for Funds to Support Delta Study Costs
if requested, APAI will explore the potential availability of grant funds to help support the cost of the Delta
studies. APAI activities may include, but not be limited to, preparation of materials for grant applications and
meetings with potential funding agencies.
Task 5: Coordinate a Workshop on Operational Alternatives for the Calallen Pipeline
Following the development ot a basic hydraulic model of Rincon Bayou, and a period during which the City
becomes experienced with the operational characteristics of the Calallen Pipeline, a workshop may be
convened to identify the alternative operational modes for the pipeline that should be assessed.
Subsequently, the alternative operational modes that have been identified will be evaluated in order to assist in
the development of an operational plan that will optimize the environmental benefits achieved by the
freshwater releases from the pipeline to the Delta. The workshop attendees would include, but not be limited
to, the staff of the City. UTMSI, TAMUCC-CBI, TAMUCC-CCS, TPWD, and TCEQ.
APAI would provide the following types of support:
. Schedule workshop;
· Develop agenda and coordinate with presenters:
. Moderate workshop; and
· Document presentations and diSCUSSions.
B RESEARCH PLAN AND METHODS
The detail scope of work is set forth as Exhibit A of this contract.
'--' PRODUCTS
The list of reports and other documents are set forth in Section II.A of the contract.
D ORDER OF SERVICES
APAI agrees to begin work Immediately upon receipt of notice to proceed. The preliminary schedule and date
of deliverables is attached as Exhibit B
III FEES AUTHORIZED
The City will pay APAI a fee not to exceed $135,000 for providing all services. This fee will be full and total
compensation for all services provided and expenses incurred in performing the tasks specified in Section"
and such other tasks as may be mutually agreed unless an additional fee is evidenced in writing as an
amendment to this contract. The fee IS inclusive of all fees and expenses incurred in performance of the
contract
The monthly fee will be based on actual services performed and expenses incurred. Invoices will be based on
the hourly rate of fees set forth in Attachment A and actual reimbursable expenses at cost plus 15%.
Reimbursable expenses are limited to airfare, ground transportation, lodging, and per diem meal expenses
Incurred due to out-ot-town travel and outside printing costs. Reimbursable expenses will be will be
documented by photocopies of receipts and invoices. Mileage will be charged at a rate of $0.445 per mile
without markup The schedules of charges for labor costs and mileage are subject to adjustment at the
beginning of each calendar year and any increases will be evidenced in writing as an amendment to this
contract
Invoices wili be submitted to the Director of Engineering Services. Invoices will be submitted no more
frequently than once per month for services rendered. All invoices shall be accompanied by a cover letter
summarizing project status and the tasks undertaken during the time period covered by the invoice. Invoices
will be sequentially numbered for each project, state the project name (Nueces Delta Coordination Project-
2006-2007) and City project number (8443). The letter shall state the number of the current invoice, the total
authorized fee, the amount previously invoiced. and the current amount due. Statements will be based upon
percent of project completed.
Services will be prOVided as requested by the City. The City is not required to request services totaling
$135,000 in value, and APAI is not required to provide services, the value of which exceeds $135,000.
Compensation for services will not exceed $135,000 without prior written authorization.
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IV. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon 30 days written notice to APAI at
the addresses specified below If termination occurs prior to the final completion of all work contemplated by
this contract, APAI shall be paid for all reasonable costs incurred or contractually committed to be expended
as of the effective termination date, including salaries of appointees for the remainder of their appointment.
The foregoing shall not be construed to require the City to compensate APAI for any services not performed in
a proper professional manner
If NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and APAI as follows:
City: APAI:
Kevlns@ci.corpus-c.hrist. tx. us
Peggy W. Glass, Ph. D.
Alan Plummer Associates, Inc.
6300 La Calma, Suite 400
Austin, TX 78752-3825
512-452-5905
Fax. 512-452-2325
pglass@apaienv.com
Director of Engineering Services
City of Corpus Christi
POBox 9277
Corpus Christi, TX 78469-9277
512-880-3500
Fax: 512-880-3501
VI. ASSIGNABILITY
APAI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person
without the prior written consent of the City, except for routine duties delegated to personnel of APAI. No part
of APAl's fee may be assigned in advance of receipt by APAI without written consent of the City.
The City shall not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
VII. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, APAI agrees to complete the City of Corpus
Christi Disclosure of Interests form attached as Exhibit "C"
CITY OF CORPUS CHRISTI
ALAN PLUMMER ASSOCIATES, INC.
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By: \~~~~~ -r/.,gCkBy Y-::::.;5li/; ~U:::J
Ronald F. Massey ~ Authoriz resentatlve
Assistant City Manager
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Date
ATTEST
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~ {\\, \,'~ ,~. ~. L/\,yL f; ) 1
Assistant City Attorney
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APPROVED AS TO FORM:
Date
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EXHIBIT A
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2006
Staff Description
Staff Code
Billing Rate
Admin Staff
Senior Admin Staff
Desig nerlT echnician
Senior DesignerlTechnician
Engineer-I n- Training/Scientist -in-Training
Project Engineer/Scientist
Senior Project Engineer/Scientist
Project Manager
Senior Project Manager
Principal
A 1-A3
A4
C 1-C2
C3-C4
ESO-ES3
ES4
ES5
ES6
ES7
ES8-ES9
$ 62.00
$ 70.00
$ 70.00
$ 95.00
$ 80.00
$ 90.00
$ 100.00
$ 120.00
$150.00
$195.00
BillIng rates may be adjusted by up to 4 percent annually (at the beginning of each
calendar year) during the term of this agreement if evidenced in writing as an amendment
to this agreement
A multiplier of 1 15 will be applied to all direct expenses with the exception of mileage.
EXHIBIT B
SCHEDULE
The schedule for the tasks that are performed annually is as follows:
Task Month
Coordinate Identification of Studies
for Next Fiscal Year
Complete Draft Integrated Monitoring
Plan
Complete Final Integrated Monitoring
Plan
Conduct Workshop to Review
Results of Previous Fiscal Year
Studies
Coordinate the Completion of the
Annual Data Reports by UTMSI and
T AMUCC-CCS
May - June
August
September
January - March
April, following the end of
the Fiscal Year
Schedules for other tasks will be as directed by the City.
....'-
~.' 'City of
.. Corpu~
::'" _ ChnstI
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
~
City of Corpus Christl Ordinance 1" 112, as amended, requires all persons or firms seeking to do business with the City
to provide the following Informatior Every question must be answered. If the question is not applicable, answer with
.oN/A
FIRM NAME:. 41u vI t) IL
STREET:_ '-3 0-'2 La La. , ~A.
FIRM is: 1 Corporation_$-._
5. Other
1A111tt? v' /4',50 c.- L4 -te ~ .-L ltJ c
Sv.Te LfPt) CITY: AL/{"fll'1 T~
2 Partnership___ 3. Sole Owner
ZIP: 7 R7 S" 2-
4. Association_
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name
.. (\/' A___.__
Job Title and City Department (if known)
2 State the names of each official of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Title
A' ,4
L_~_:-__~,__~,_"_ ._. - - - _.-- ---""--'- --.-
3
State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board. Commission or Committee
A/1
~.LI_
4
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an ownership interest constituting 3% or
more of the ownership in the above named firm.
Name
E~:t-
C;")4S
_..._-_._---~
Consultant
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CERTIFICATE
I Gertlfy that all Information provided is true and correct as of the date of this statement. that I have not knowingly
Withheld disclosure of any information requested and that supplemental statements will be promptly submitted to the
Ot\l of Corpus Christl, Texas as crlanges occur
Certifying PersonP~ 17 '1 (; l ~ S S Title F "^~c..uJ.-, V~ V 1(. ~ -11 ~..5/ J, 11 'f
(T:t:'J Pnnt) , p'
Signature of Certifying PersonO -m i1Ia~--____ Date: 7-1 7-0(,.,
..... . ""
DEFINITIONS
a Board Member A member of any board. commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contracto
c. Firm. Any entity operated tor economic gain, whether professional, industrial or commercial and whether
established to produce or deai with a product or service, including but not limited to, entities operated in the form
of sole proprietorship as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entitles which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division HeClds and Municipal Court Judges of the City of Corpus Christi, Texas.
e Ownership interest. Legal or equitable Interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
::ontrol established through voting trusts, proxies or special terms of venture or partnership agreements.
Consultant Any person or f rm, such as engineers and architects, hired by the City of Corpus Christi for the
;Jurpose of ;yofessional consultation and recommendation