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HomeMy WebLinkAboutC2006-311 - 7/25/2006 - Approved CITY OF CORPUS CHRISTI NUECES DELTA MONITORING PROGRAM 2006-2007 CONTRACT FOR SERVICES The City of Corpus Christi, Texas, hereinafter called "City" and Alan Plummer Associates, Inc, liereinafter called "APAI", hereby agree as follows: SERVICES TO BE PERFORMED APAI hereby agrees to perform consulting services necessary to assist in the coordination and review of various activities affecting the Nueces Delta including natural and man-induced physical conditions, relating to the limited natural freshwater and tidal Inflows including man-made programs to enhance inflows to the Delta to increase productivity SCOPE OF SERVICES A,PAI will assist the City with the coordination and review of the various projects related to the Delta. A TAS KS APAI will complete the following tasks on an annual basis to document the results of the programs that are underway, make minor refinements to the programs based on study results, and provide opportunities for the researchers to exchange information and collaborate on the results of their respective studies. The anticipated tasks are descnbed below Task 1: Identify Annual Study Program Prior to the beginning of each fiscal year, APAI will discuss with each of the researchers, who collect data for the RBND and EDDP studies. the scope and budget for their respective programs in the coming year. During the development of the study scopes, APAI also will coordinate with TCEQ to confirm that the monitoring requirements of the TPDES permit for the Allison WWTP are met. As contracts for the studies are developed between each research institution and the City, APAI will review the draft contracts for conformance to the identified scope APAI will prepare an Integrated Monitoring Plan (IMP) that documents all of the monitoring proposed to be conducted In the Delta in that fiscal year. The IMP will include studies funded by others (such as TCEQ and TPWD), as well as studies funded by the City, so that there will be a comprehensive summary of the activities In the Delta that year. The IMP will document active monitoring stations, types of studies, analyses to be performed, and frequency of monitonng for the applicable fiscal year. The plan will be delivered at the beginning of each fiscal year Copies of the draft IMP will be proVided to the City and the research entities for review. The draft IMP will be revised, as appropriate, based on comments received; and the final IMP will be prepared. Copies of the final IMP will be distributed to the appropriate parties Task 2: Document Study Results The RBND IS a multi-year study. EDDP monitoring continues for the term of the TPDES permit for the Allison WWTP At a minimum, the following types of reports are expected to be prepared for these programs: . An annual report to TCEQ that summarizes the results of EDDP monitoring for the year. . An annual report by each principal researcher that summarizes the results of their respective RBND studies for the year. Typically, these reports also present evaluations of the relationships of the current data to data from previous years. . RBND summary reports. These summary reports will cover multiple years and provide evaluations that integrate the data over time, as well as integrating the studies by the different researchers and diSCiPlines TwO surnmary reports are anticipated . --- - - - t\.l\2006-2007\APAContractCoordination20062007 doc 2006-3 t 1 07/2S/06 M2006-238 \lan Plummer Associates Page 1 of 4 '''''tIlIIlI"' ...... An Interim Summary Report that evaluates conditions during the 2001-2006 period, when the Nueces Overflow Channel was open, but the Calallen Pipeline was not yet in service. A Final Summary Report that evaluates conditions when both the Nueces Overflow Channel and the Calallen Pipeline are In operation. APAI assistance to the City with respect to these reports, may include, but not be limited to, the following: . Facilitate coordination between the researchers. . Review the reports; and, if appropriate, schedule meetings to discuss report findings. . Distribute the reports to appropriate parties. Examples of other types of reports that might be developed, and for which APAI may provide coordination, are Quality Assurance Project Plans and reports related to adaptive management strategies. Task 3: Coordinate Annual Workshops During the first quarter of each calendar year, APAI will assist in conducting a workshop where the appropriate entities will present the results of their studies during the previous fiscal year. In addition, any proposed changes to the monitoring program for the coming fiscal year will be discussed. Invitees to the workshop will Include, but not be limited to, the staff of the City, UTMSI. TAMUCC-CBI, TAMUCC-CCS, TPWD, and TCEQ. APAI will provide the following types of support: . Schedule workshop: . Develop agenda and coordinate with presenters; . Moderate workshops. and . Document presentations and discussions. Activity B: Other Potential Tasks In addition to the above-described tasks, there are other tasks that the City may request APAI to perform. Examples of the types of assistance that may be requested include, but are not limited to, the following: Task 1: Coordinate With the Nueces Estuary Advisory Council The City may request APAI to attend meetings of the Nueces Estuary Advisory Council either to make presentations regarding Delta programs being conducted by the City, or to maintain awareness of the various management activities being conducted or proposed in the estuary. Task 2: Assist with Nueces Basin Feasibility Study As requested, APAI will provide technical support to the City for the NBFS. The services provided pursuant to this task may include, but not be limited to, the following . Review and comment on the scopes of work for NBFS projects. . Attend NBFS workshops. If requested, assist in the development of materials to be presented on behalf of the City at the workshop. . Review and comment on documents prepared by USACE or NBFS contractors. . Coordinate with USACE regarding hydraulic modeling of the Delta. Task 3: Coordinate Obtaining Services of Others to Establish an Elevation Datum for the USGS Rincon Bayou Gage and Elevations in the Nueces Overflow Channel It may be determined to be appropriate for the City to secure the establishment of an elevation datum for the USGS Rincon Bayou flow gage and/or to determine the elevation of the Nueces Overflow Channel. If requested, APAI will assist the City to secure the services of others who will provide these data. H\HOMEIKEVI NSIGENIW A TER\R I NCON\2006-2007\11P AContractCoordination20062007. doc Page 2 of 4 Task 4: Assist City to Identify and Make Application for Funds to Support Delta Study Costs if requested, APAI will explore the potential availability of grant funds to help support the cost of the Delta studies. APAI activities may include, but not be limited to, preparation of materials for grant applications and meetings with potential funding agencies. Task 5: Coordinate a Workshop on Operational Alternatives for the Calallen Pipeline Following the development ot a basic hydraulic model of Rincon Bayou, and a period during which the City becomes experienced with the operational characteristics of the Calallen Pipeline, a workshop may be convened to identify the alternative operational modes for the pipeline that should be assessed. Subsequently, the alternative operational modes that have been identified will be evaluated in order to assist in the development of an operational plan that will optimize the environmental benefits achieved by the freshwater releases from the pipeline to the Delta. The workshop attendees would include, but not be limited to, the staff of the City. UTMSI, TAMUCC-CBI, TAMUCC-CCS, TPWD, and TCEQ. APAI would provide the following types of support: . Schedule workshop; · Develop agenda and coordinate with presenters: . Moderate workshop; and · Document presentations and diSCUSSions. B RESEARCH PLAN AND METHODS The detail scope of work is set forth as Exhibit A of this contract. '--' PRODUCTS The list of reports and other documents are set forth in Section II.A of the contract. D ORDER OF SERVICES APAI agrees to begin work Immediately upon receipt of notice to proceed. The preliminary schedule and date of deliverables is attached as Exhibit B III FEES AUTHORIZED The City will pay APAI a fee not to exceed $135,000 for providing all services. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified in Section" and such other tasks as may be mutually agreed unless an additional fee is evidenced in writing as an amendment to this contract. The fee IS inclusive of all fees and expenses incurred in performance of the contract The monthly fee will be based on actual services performed and expenses incurred. Invoices will be based on the hourly rate of fees set forth in Attachment A and actual reimbursable expenses at cost plus 15%. Reimbursable expenses are limited to airfare, ground transportation, lodging, and per diem meal expenses Incurred due to out-ot-town travel and outside printing costs. Reimbursable expenses will be will be documented by photocopies of receipts and invoices. Mileage will be charged at a rate of $0.445 per mile without markup The schedules of charges for labor costs and mileage are subject to adjustment at the beginning of each calendar year and any increases will be evidenced in writing as an amendment to this contract Invoices wili be submitted to the Director of Engineering Services. Invoices will be submitted no more frequently than once per month for services rendered. All invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during the time period covered by the invoice. Invoices will be sequentially numbered for each project, state the project name (Nueces Delta Coordination Project- 2006-2007) and City project number (8443). The letter shall state the number of the current invoice, the total authorized fee, the amount previously invoiced. and the current amount due. Statements will be based upon percent of project completed. Services will be prOVided as requested by the City. The City is not required to request services totaling $135,000 in value, and APAI is not required to provide services, the value of which exceeds $135,000. Compensation for services will not exceed $135,000 without prior written authorization. Page 3 of 4 ......' ,~' IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this contract upon 30 days written notice to APAI at the addresses specified below If termination occurs prior to the final completion of all work contemplated by this contract, APAI shall be paid for all reasonable costs incurred or contractually committed to be expended as of the effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate APAI for any services not performed in a proper professional manner If NOTICE ADDRESS Correspondence concerning this contract shall be sent to the City and APAI as follows: City: APAI: Kevlns@ci.corpus-c.hrist. tx. us Peggy W. Glass, Ph. D. Alan Plummer Associates, Inc. 6300 La Calma, Suite 400 Austin, TX 78752-3825 512-452-5905 Fax. 512-452-2325 pglass@apaienv.com Director of Engineering Services City of Corpus Christi POBox 9277 Corpus Christi, TX 78469-9277 512-880-3500 Fax: 512-880-3501 VI. ASSIGNABILITY APAI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of APAI. No part of APAl's fee may be assigned in advance of receipt by APAI without written consent of the City. The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. VII. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, APAI agrees to complete the City of Corpus Christi Disclosure of Interests form attached as Exhibit "C" CITY OF CORPUS CHRISTI ALAN PLUMMER ASSOCIATES, INC. '--> ".-' By: \~~~~~ -r/.,gCkBy Y-::::.;5li/; ~U:::J Ronald F. Massey ~ Authoriz resentatlve Assistant City Manager -?-/7-uy Date ATTEST CiiYS~ ~ {\\, \,'~ ,~. ~. L/\,yL f; ) 1 Assistant City Attorney -: ..~ 7/ ~ ft6 H: \HOME\KEVI NS\GE N\W A TE R\R I NCON\2 006-200 7\A.P AContractCoo rd i nation20062007 . doc ) C.. f V', 111 :7.1JJ2.:::?:2~..AU I nvt..~ 'T COU"CIl__J).?:f.r1l.::... ___...........f.tt. SfClnA~t--- "- 1~/-' Date APPROVED AS TO FORM: Date G",:'..L' .' /. ""'-4 :',j . h /I~,/;f' ./t:,~ '7 j I'"' /c"'-, . /j Page 4 of 4 "..,..", ..... EXHIBIT A ALAN PLUMMER ASSOCIATES, INC. HOURLY FEE SCHEDULE 2006 Staff Description Staff Code Billing Rate Admin Staff Senior Admin Staff Desig nerlT echnician Senior DesignerlTechnician Engineer-I n- Training/Scientist -in-Training Project Engineer/Scientist Senior Project Engineer/Scientist Project Manager Senior Project Manager Principal A 1-A3 A4 C 1-C2 C3-C4 ESO-ES3 ES4 ES5 ES6 ES7 ES8-ES9 $ 62.00 $ 70.00 $ 70.00 $ 95.00 $ 80.00 $ 90.00 $ 100.00 $ 120.00 $150.00 $195.00 BillIng rates may be adjusted by up to 4 percent annually (at the beginning of each calendar year) during the term of this agreement if evidenced in writing as an amendment to this agreement A multiplier of 1 15 will be applied to all direct expenses with the exception of mileage. EXHIBIT B SCHEDULE The schedule for the tasks that are performed annually is as follows: Task Month Coordinate Identification of Studies for Next Fiscal Year Complete Draft Integrated Monitoring Plan Complete Final Integrated Monitoring Plan Conduct Workshop to Review Results of Previous Fiscal Year Studies Coordinate the Completion of the Annual Data Reports by UTMSI and T AMUCC-CCS May - June August September January - March April, following the end of the Fiscal Year Schedules for other tasks will be as directed by the City. ....'- ~.' 'City of .. Corpu~ ::'" _ ChnstI CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS ~ City of Corpus Christl Ordinance 1" 112, as amended, requires all persons or firms seeking to do business with the City to provide the following Informatior Every question must be answered. If the question is not applicable, answer with .oN/A FIRM NAME:. 41u vI t) IL STREET:_ '-3 0-'2 La La. , ~A. FIRM is: 1 Corporation_$-._ 5. Other 1A111tt? v' /4',50 c.- L4 -te ~ .-L ltJ c Sv.Te LfPt) CITY: AL/{"fll'1 T~ 2 Partnership___ 3. Sole Owner ZIP: 7 R7 S" 2- 4. Association_ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1 State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name .. (\/' A___.__ Job Title and City Department (if known) 2 State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title A' ,4 L_~_:-__~,__~,_"_ ._. - - - _.-- ---""--'- --.- 3 State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board. Commission or Committee A/1 ~.LI_ 4 State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3% or more of the ownership in the above named firm. Name E~:t- C;")4S _..._-_._---~ Consultant __/1-},V/ P/vJuJy~r- A:ssOCI4:kJ/2JJ~_ CERTIFICATE I Gertlfy that all Information provided is true and correct as of the date of this statement. that I have not knowingly Withheld disclosure of any information requested and that supplemental statements will be promptly submitted to the Ot\l of Corpus Christl, Texas as crlanges occur Certifying PersonP~ 17 '1 (; l ~ S S Title F "^~c..uJ.-, V~ V 1(. ~ -11 ~..5/ J, 11 'f (T:t:'J Pnnt) , p' Signature of Certifying PersonO -m i1Ia~--____ Date: 7-1 7-0(,., ..... . "" DEFINITIONS a Board Member A member of any board. commission or committee appointed by the City Council of the City of Corpus Christi, Texas. b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as an independent contracto c. Firm. Any entity operated tor economic gain, whether professional, industrial or commercial and whether established to produce or deai with a product or service, including but not limited to, entities operated in the form of sole proprietorship as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust and entitles which, for purposes of taxation, are treated as non-profit organizations. d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division HeClds and Municipal Court Judges of the City of Corpus Christi, Texas. e Ownership interest. Legal or equitable Interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or ::ontrol established through voting trusts, proxies or special terms of venture or partnership agreements. Consultant Any person or f rm, such as engineers and architects, hired by the City of Corpus Christi for the ;Jurpose of ;yofessional consultation and recommendation