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HomeMy WebLinkAboutC2006-312 - 7/25/2006 - Approved AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND RAM TECHNOLOGIES, INC. TO PERFORM PROFESSIONAL CONSULTING SERVICES FOR AUTOMATED METER READING SYSTEM BUILDOUT IN YEARS 2 THROUGH 5 This Agreement to perform professional consulting services ("Agreement" or "Contract") IS entered into by and between the City of Corpus Christi, a municipal corporation, ("City') and RAM Technologies, Inc ("Consultant") effective for all purposes upon execution by the City Manager or his designee. NOW, THEREFORE, Consultant and City agree as follows: I. SCOPE OF PROJECT In FY 2005, the City began implementation of an automated meter reading ("AMR") solution throughout the city. The planned AMR buildout is to occur over five years. This contract addresses years 2 through 5 of the AMR buildout. II. SCOPE OF SERVICES Consultant will perform services described in its Management and Technical Services Proposal for Automated Meter Reading Year 2 through 5 System Buildout, dated July 13, 2006 ("Proposal") which is attached as Exhibit A. The summary of tasks Consultant agrees to perform is as follows: A. Review and evaluate the logical boundaries and account groupings for the entire five-year build-out, and finalize cycles and routes to be addressed in each ensuing year of the AMR system expansion. B. Define required water and gas meters and registers/indexes for AMR expansion for the account population. This will be prepared by RAM as there is not an anticipated survey planned for years 2, 3, 4, or the beginning of year 51. C. Coordinate activities to ensure the AMR system expansion coincides with the WiFi network extension. D. Coordinate work efforts with City UBO, Water Department, Gas Department, Meter Reading and Field Services personnel for the build-out and conversion of accounts from manual reading to AMR E. Maintain financial oversight of vendors to insure invoices correlate to planned work efforts, defined equipment requirements and identified system components, as well as reserved budget. F Continually evaluate vendor performance and refine installation plans as AMR expansion moves forward. G. Continue regular project status reviews to maintain project schedules, track costs, resolve project contention points, and escalate issues for resolution as required. H. Continue to produce and distribute project communication reports. survey in year 0) for remaining accounts to refine inventory requirements. 2006-312 07/25/06 \12006-240 RA!\;l Technologies In the event of any conflict between this Agreement and the Proposal, this Agreement shall control. !!b FEE FOR SERVICES Work will be performed on a time and material basis, not to exceed amounts identified below without prior written approval from City Manager: Year 2 of AMR Buildout. (August 1, 2006 through July 31, 2007, $387,072.00 Year 3 of AMR Buildout. (August 1, 2007 through July 31, 2008) $338,688.00 Year 4 of AMR Buildout. (August 1, 2008 through July 31, 2009) $270,950.00 Year 5 of AMR Buildout. (August 1, 2009 through July 31, 2010) $283,852.00 Reasonable travel and lodging expenses shall be paid, however the total amount of all fees, travel and lodging expenses must not exceed the not to exceed amounts identified above, without prior written approval from City Manager. The Consultant shall invoice the City at the end of each month for services performed in that month. Each monthly Invoice shall contain description of task(s) performed, hours of service performed, dates of service performed, and all other information as requested by the City Director of Financial Services, or designee The basis of the billings shall be the rates as set forth in Exhibit C Payments shall be issued within 30 days of receipt of invoice. IV. EFFECTIVE DATE. TERM. AND CONTRACT ADMINISTRATOR A. This agreement takes effect upon execution by the City Manager or designee. B. The term of this Agreement is four years from execution by City Manager, unless sooner terminated in accordance with Section V below. C. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Contract including authorizations for payment. All of Consultant's notices or communications regarding this Contract must be directed to the Contract Administrator, who is the City Procurement and General Services Manager V. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this Agreement upon two (2) weeks written notice to the Consultant. Upon termination of this Agreement, all finished or unfinished documents, data, studies, or reports prepared by the Consultant, at the option of the City Contract Administrator, will be delivered to the City and become the property of the City. In such event of termination without cause, City will be invoiced for the actual time and charges accumulated through the date of termination. VI. APPROPRIATIONS All parties recognize that the continuation of any contract after the close of any fiscal year of the City, which fiscal year ends on July 31 of each year, will be subject to appropriation and budget approval providing for covering such contract item as an expenditure in said budget The City does not represent that said budget item will be actually adopted, said determination being within the sole discretion of the City Council at the time of adoption of such budget. VII. ASSIGNABILITY The Consultant will not assign, transfer, or delegate any of its obligations or duties in this Agreement to any other person without the prior written consent of the City. The performance of this Agreement by Consultant is the essence of this Agreement and City's right to withhold consent to such assignment will be within the sole discretion of the City on any grounds whatsoever VIII. INDEPENDENT CONTRACTOR Consultant shall perform all professional services as an independent contractor and will furnish such services in its own manner and method, and under no circumstances or conditions will an agent, servant. or employee of the Consultant be considered an employee of the City IX SUBCONTRACTORS Consultant may use subcontractors in connection with the work performed under this Agreement. When using subcontractors, however, Consultant must obtain prior written approval from the City. In using subcontractors, Consultant agrees to be responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of the Consultant All requirements set forth as part of this Agreement wiN be applicable to all subcontractors and their employees to the same extent as if the Consultant and its employees had performed the services. x. APPLICABLE LAW This Agreement is subject to all Federal laws and laws of the State of Texas. All duties of the parties will be performed in the City of Corpus Christi, Texas, or the offices of Consultant as appropriate. The applicable law for any legal disputes arising out of this Agreement will be the law of Texas and such forum and venue for such disputes will be the appropriate federal, district, county, or justice court in and for Nueces County, Texas. XI. WAIVER No waiver of any breach of any term, or condition of this Agreement, will be construed to waive any subsequent breach of the same. XII. NOTICE Notice may be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand delivered or on the third business day after deposit if sent certified mail. Notice will be sent as follows: IF TO CITY City of Corpus Christi Attention: Procurement and General Services Manager P.O. Box 9277 Corpus Christl, Texas 78469-9277 ~ .--- FAX No. (351) 880-____ IF TO CONSULTANT: RAM Technologies, Inc. 220 Commerce Drive, Suite 220 Fort Washington, PA FAX No. (215) 654-8807 XII. AMENDMENT This Agreement may be amended only by written Agreement signed by duly authorized representatives of the parties hereto. XIV. DISCLOSURE OF INTERESTS Consultant further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this Agreement, the Disclosure of Interest form attached as an Exhibit to this Agreement xv. INSURANCE Consultant will comply with the Insurance Requirements provided in the attached Exhibit. XVI. INDEMNIFICATION Consultant agrees to indemnify and save harmless the City, its agents, servants, and employees from any and all liabilities, claims, losses, damages, or expenses, including reasonable attorney's fees, resulting from Consultant's negligence or willful acts or omissions in performance of this Agreement. XVII. INTEllECTUAL PROPERTY City shall own all right title, and interest in and to all of the documents prepared by Consultant under this Agreement. Consultant may retain copies for its archives and internal uses XVIII. FORCE MAJEURE Neither party shall be held responsible for any delay or failure in performance hereunder to the extent such delay or failure is caused by fire, flood, explosion, war, strike, terrorism, embargo, civil or military authority, act of God, act or omission of carriers or similar causes beyond its control ("force majeure conditions"). If any force majeure condition occurs, the party delayed or unable to perform shall give immediate notice to the other party. ATIEST Armand(~~- City Secretary CITY OF CORPUS CHRISTI Ge~ City Manager Date: })\ lo{A?~ 2-~... ,,0 I "U1\,Lt.~ -. -- - ., J lS..h.!. ~" f4'H.C'l.....--u--- - iff... --*' - ~fcin.~i~1 (L-/ Approved as to legal form this _ ~ day of By: Assistant City Attorney for City Attorney CONS~LTANT RA~)J;lor;.I.nc. By: ~ . t.1I. __ N.ame: C ~11-~S h P ~ to. ItA I ",hJ~ Title: VI <..t P IU 5 I ~..A- Date: r vty 1 D i 7., 00 (, ,2006 INSURANCE REQUIREMENTS CONSULTANT'S LIABILITY INSURANCE A Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B Consultant must furnish to the City's Risk Manager two (2) copies of Certificates of Insurance, showing the following minimum coverage by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional Insured for the General and Automobile liability policies and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE I 30-Daywritten notice of cancellation, I materiat change, non-renewal or I I termination and a 10 day written notice of I cancel"tion for non-payment of premium is ! required on all certificates MINIMUM INSURANCE COVERAGE Bodily Injury and Property Damage Per occurrence aggregate ! COMMtRCIAL GENERAL LIABILITY I including: 1 Commercial Form 2. Premises - Operations ! 3. Products/ Completed Operations , Hazard i 4 Contractual Liability i 5. Independent Contractors i 6 Personal Injury $2,000,000 COMBINED SINGLE LIMIT ! AUTOMOBILE L1ABILlTY--OWNED NON- I OWNED I OR RENTED $1,000,000 COMBINED SINGLE LIMIT i ! PROFESSIONAL LIABILITY including: I CoveraQe provided must cover officers, I directors employees and agents . 1. ERRORS AND OMMISIONS $2,000,000 COMBINED SINGLE LIMIT EMPLOYERS' LIABILITY WHICH COMPLIES WITH THE TEXAS WORKERS' COMPENSATION ACT AND PARAGRAPH II OF THIS ACT AND PARAGRAPH 2 OF THIS EXHIBIT _~$100,000 i WORKERS' COMPENSATION C In the event of accidents of any kind, the Consultant must furnish the Risk Manager with copies of all reports of such accidents within ten (10) days of accident. II ADDITIONAL REQUIREMENTS A Consultant must obtain workers' compensation coverage through a licensed insurance company obtained in accordance with Texas law. The contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred by the Consultant will be promptly met B Certificate of Insurance: The City of Corpus Christi must be named as an additional insured on the General and Automobile liability policies and a blanket waiver of subrogation is required on all applicable policies. If your Insurance company uses the standard ACORD form, the cancellation clause (bottom right) must be amended by adding the wording "changed or" between "be' and "canceled", and deleting the words, "endeavor to", and deleting the wording after "left", In the alternative, a policy endorsement stating the required cancellation language will be accepted. The name of the project must be listed under "Description of Operations" At a minimum, a 30-day written notice of cancellation, material change, non-renewal or termination and a 10-day written notice of cancellation for non-payment of premium is required. C If the Certificate of Insurance does not show on its face the existence of the coverage required by items 1.B (1)-(6), an authorized representative of the insurance company must include a letter specifically stating whether items 1.B. (1 )-(6) are included or excluded Management and Technical Services Proposal For The City of Corpus Christi Automated Meter Reading System Expansion Years 2 through 5 System Build-Out PRESENTED BY RAM Technologies, Inc. July, 13, 2006 !o:lfrilf Corpu::; Christi - RFP Development AMR and WiFi Pilot Implementation Table of Contents 1.0 INTRODUCTION........."......................................................... ......................... ........ 11 1 1 PUrpOSl' .., ..... .... .................. ............ ...... ................................................................ 11 2.0 EXEC UTIVE SUMMARy............................................................ ...... ....... ............... 12 3.0 ABOUT RAM TECHNOLOGIES, INC. ................................................................... 14 .~.I RAi\11echnologies. Inc. (RAM)... ... ................. ................................................................. 14 '..2 Summary Information about RAM... . .................................................................................. 15 4.0 PROJECT DEFINITION - AMR SYSTEM EXPANSION ........................................ 16 4.. I Proj eet !\pproach ........ ..... ....... ....... ...................................................................................... 16 4.1.1 Maintain the AMR Program Management Office ....................... ....................16 4.1.2 Define parameters and population for AMR build-out for years 2 - 5.....................................16 4.1.3 Implement / Manage AMR System Expansion - Years 2 - 5. .. ............ ...............................16 4.1.4 Evaluate each project year-expansion and refine project requirements.......................... ...... 17 4.1.5 Maintain target budget projections for ensuing AMR expansion (years 2 - 5).......................17 5.0 SCOPE OF WORK................................................................................................. 18 ';;.1 Scope pfServices....... ........ ...... .............. ...............................................................18 6.0 PROJECT TEAM.................................................................. ....... ........................... 20 7.0 PROJECT REQUiREMENTS..... ............ ...... .......... ............. ................................... 20 8.0 PROJECT RESOURCES, DURATION AND COSTS............................................. 21 9.0 TERMS AND CONDITIONS........................................................... ..... ................... 22 9.1 Project Assumptions... .... ........ . ........... ... .................................................................22 RAM Technologies. Inc. Confidential Proposal 10 ~ltv slf (_QI1lli.~Chri~lLJ{FPJ)e\elopment AMR and WiFi Pilot Implementation XVI. 1.0 Introduction --""'-"-~--'-'------~- 1.1 Purpose lilt' purpose 01 this document is to provide an overvlev. of the work efforts to be performed, project duration. personnel requirements. and pricing. We appreciate the oPPol1unit:v to prO\ ide you with this proposal. and look forward to working with the Cit) of Corpus Christi on this imp0l1ant project. I f further clari Ecation 0 f thc information contained 111 this document IS needed, please do not hesitate to contact us. RA.M Technologies. Inc. Confidential Proposal 11 .....,- ~lt'ygrrorl2!!~ CJ1fisti ~- RFP Development AMR and WiFi Pilot Implementation XVII. 2.0 Executive Summary ~______~_ R\Ivl Technologies. Inc. (RA \1) is pleased to provide this technical services proposal to the City of (")rpus Christl for ongOll1g Project Management Services on the City's behalf for the continued l'xpansion Ilfthe Automated I\,/Ieter Reading (\MR) Initiative, S II1ce the A'V1 R proj ect incept I on RA [\1 has t'llncti oned as the C i t{ s Proj ect Management Resource tor all phases ufthe A:l\1R project to date, Subsequent to the development and delivery of the AMR strategy and \ t'ndor selection process. RAM has managed all activities on behalf of the City related hI the detailed planning and deployment of the AMR solution for the designated pilot and Year 1 cxpansion areas. RAM is currently working towards the completion of the Year 1 expansion phase, dnd preparing to initiate AMR expansIOn into Year 2 and beyond. R:\lvl is submitting this proposal for our continued efforts associated with the AMR solution build- (Illt for the Cit). The AMR build-out will occur over five (5) years- this proposal addresses years 2 through 5 fl.)r the proposed AMR system expansion, rhe focus of this effort \vill be to leverage the recently deployed Wireless Broadband Network (\VlI-<'i) across the City. The WiFi will facilitate high-speed wireless communications for Corpus Christi applications. This Wi I'i will be an extension of the wired network, and will serve as a \\ lreless "bridge" in areas of the City that do not have access to City" s Fiber infrastructure. The ('jty is committed to leveraging their investment in the high-speed fiber infrastructure currently in place. The \ViFi willllltimatcly connect to the Fiber network as the extended backbone to the Citv's wide area network (W\N). the continued deployment ot .'\.MR across the City must coincide with areas of the City with access to the WiFi network, rhis is critical. as the WiFi serves as the vehicle for the Hexagram Data C'ollection Units (DCUs) in the tield to transmit readings attained from individual water and gas meters. flus proposal will focus on the work efforts to achieve the desired project objectives related to the cuntinued expansion of the A\1R system expansion across the City. These activities will focus on residential and commercial accounts in the designated areas for year two expansion. RAM Technolo~ies. Inc. Confidential Proposal 12 Lltlui,f lorIlli~i~hri:-.lL==-I.\FP Development AMR and WiFi Pilot Implementation The work efforts for A!WR expansion will focus on the following areas: \ RevJe\\ and evaluate the logical boundaries and account groupings for the entire five-year build- out. and finalize cycles and routes to be addressed in each ensuing year of the AMR system expansion H Define required water and gas meters and registerslindexes for AMR expansion for the account population, This wtll be prepared by RAM as there is not an anticipated survey planned for years 2, 3 -I-. or the beginning of year 5' (' Coordinate activities to ensure the A~1R system expansion coincides with the WiFi network extension I) Coordinate work efforts \\ Ith City URO. Water Department. Gas Department, Meter Reading and Field Services personnel for the build-out and conversion of accounts from manual reading to AMR I' Maintain linancial oversight or vendors to insure invoices correlate to planned work efforts, defined equipment requirements and identified system components. as well as reserved budget . Continually evaluate vendor performance and refine installation plans as AMR expansion mo\ es forward . Contimle regular project status rev iews to maintain project schedules, track costs, resolve project contention points. and escalate issues for resolution as required. . Continue to produce and distribute project communication reports See sections .+ and 5 for more detailed information. , NGelS has agreed to perform a survey in year :'i for remaining accounts to refine inventory requirements. R'\M Technolol,ues. Inc. Confidential Proposal 13 ..... .- !::jl\ ~)r(orpu~.Lhri:-.1L~J\FPQ~\elopment AMR andWiFi Pilot Implementation XVIII. 3.0 About RAM Technoloaies. Inc. 3.1 RAM Technoloaies. Inc. (RAM) RAM is dedicated to delivering technologically advanced solutions that enable our clients to solve husiness challenges and improve performance. To successfully carry out this mission, we instill a "customer-first"' philosophy throughout our corporate culture. This principle guides every facet of l lLlr work, to make each encounter \vith our organization a positive experience. "mce our founding in ] 98 L RAM Technologies evolved into full-service computing organization that specializes in Information Technology management consulting and software development. Our cl\nsistent record of quality \\ork has resulted in a solid reputation in the industry. Ihe majority of RAM Technologies' Management and IT Consulting Services have been directed to large-scale projects where the Company and its clients work collaboratively as "partners" to achieve the objectives Ill' each engagement. Primary services include: .. PMO (Program_ Management Office) Initiatives: Establishment and/or supervision of an entity within an organization focused on managing IT project portfolios and resources to enhance project quality and delivery across the enterprise, while monitoring and/or reducing project costs. .. Strategic Planning: Development of an IT plan for a company or a business unit, including system infrastructure, staffing needs and support requirements. Management and Operations Consulting: Analysis and recommendations for improving process management for a business unit or enterprise operations .. Management and Operations: Consulting: Analysis and recommendations for improving process management for a business unit or enterprise operations. .. Systems Design.. an~ Development: Definition of system requirements, planning, speci fications, system design. and programming. documentation, testing, implementation and post- implementation services. .. Solution Evaluation and Integration: Anal) sis of industry solutions and 3rd party software and technologies for a particular application and integration services to support the deployment of the solution in the customer's environment. .. Documentation and I raining: Specializing in technical communications using the latest weh-based technology and tools. We design and produce software documentation in any of the following formats: Win Help. HTML-hased help. or Adobe Acrobat PDF. RAM [echnologies also develops and implements complete user training programs for new or existing software applications using multi-media and/or on-site training approaches. R AM Technologies. Ine. Cuntidential Proposal 14 L1tl gf CorQ1Li Chrisll..::=-J{FPI2l:_,,:elopment~\MR and WiFi Pilot Implementation 3.2 Summary Information about RAM: RAM Technologies, Inc. 220 Commerce Drive Suite 220 Fort Washington, PA 19034 215.654.8810 Number of Employees: 22 Years in Business: 25 RAM Technolo!-,ies. Inc. Confidential Proposal 15 .....- ~:!l.l~)L(orpus Christi - RfP De'{~lopment AMR and WiFi Pilot Implementation XIX. 4.0 Proiect Definition - AMR System Expansion 4.1 Proiect Approach R\ \1 recommends the contin ued approach used in the implementation of AMR during the Year I prolect expansion. RA\1 \vill function as the AMR Program Management Office (PMO) for Corpus ('hristi. The primary goal of the PMO is to ensure initiatives and work efforts are aligned with and med primary husiness objectives in a planned and cost effective fashion. The PMO is a proven ~tpproach !()r imprcnll1g th\..' outcomes of projects and work etforts that are conducted "illlultaneollsl\ withm an organization rhe PMO may be implemented at various levels of detail within the organization, and will work in conjunction \vith the Corpus Christi Steering Committee and Project Team. i-he PMO alsll serves as a pro-active planning and communication vehicle to ensure deliverables are being met. and the appropriate resources have been secured to accomplish project goals along the prescribed timeline. :feLL Main[aiILlhe-.AA1RJ):QgL'W12 Manazement Office Maintain the AMR Project Management Otlice (PMO) to oversee and manage all project deliverables, \vork efforts. vendors and project intersection points. The PMO will define and Implement the project infrastructure. review detailed project plans, and manage and oversee vendors as they expand the AMR solution across the designated areas of the City. The PMO will also define and manage the integration components and data requirements essential to evaluating and validating \..'\.pan8ion results. {j 2 Define lJarameters and !Jo/Julation thr AJUR huild-out (or vears 2 - 5 Determine the best segmentation of accounts and/or meter reading routes that would satisfy Corpus Christi" s desire to execute the AMR system huild-out specifically focused on each ensuing years hudgeted huild-out. \Vireless Broadband (\ViFi) coverage and gateway locations must be identified and deployed to r~lcilitate AMR connectivity k. the City's Network Control Computer (NCe), the server for the Hexagram AMR application. L 1. 3 Implement ilv1anage A;\fR Svstem }J~~'(l)ansi(}n - Years 2 - 5 Ihe PMO will work with the vendor(s) to develop detailed implementation plans and schedules for the AMR system expansion. Primary project manager(s) will work directly with the PMO to insure ,:ummunications and proper c'\.ecution of AMR system expansion Project managers and the project steering committee must meet regularly to evaluate project progress and resolve any issues that may surface on a timely basis during system deployment. .'Best Practices" and "Lessons Learned" should be tracked from the initiation of the expansion to II1sure the smoothest possible rollout across full system expansion (Years 1 thru 5). R :\ M TechnolOl!ies. In<. (\mtidential Proposal 16 ~iI) ~)f \OlllliS Christi - RFP Development AMR and WiFi Pilot Implementation -I, (-I Evalllal~~each oroieC!J.i'ar-exOGllSio!}gnd refirlfJ}roiect requirements \ formal review and e\ aluation of each project year expansion \viII be conducted. This evaluation prncess will identit) an) additional opportunities for implementation improvements as the City Lontinues to IllUVC through A\lR system expansion. During this evaluation period additional pn1lect requirements may arise - if this occurs these requirements will be documented for incorporation into the remaining system expansion etTorts. S;.stem functIOnality and network performance should be reviewed against anticipated results to lefine projectiuns related to a full system expansion. Any identified project contention points should be documented and resolved. ProJect implementation methodologies should be evaluated for potential streamlining and cost reduction opportunities (realize economies of scale) related to a full C": stem expansion PrOlect reportmg practices shuuld also be IT\ieVved to insure that information is accurate and being distributed in a timely fashion to support system expansion. Project team and steering committee roks and responsibilities should be reinforced. as a continuing requirement for a full system ,'xpanSlOn. {L5 Jvlainram farzet bud5!.et /Jroiections tor ensuinv: AA1R exoansion (vears 2 - 5) [arget budgets tc)r remaining build-out years will be maintained and reported to project executives and Steering Committee. Proposed budget estimates should include all anticipated software, hardware, equipment, implementation and consulting costs for the ensuing project phases. CIP budget estimates will he reviewed and assemhled to he restated for City Council on an annual basis. RAM Technologies. Inc. Confidential Proposal 17 ...... .- ~'m lIf Cor.l2ll-sJ,Jlri~tLJZFP~De~~lopmenl AMR and WiFi Pilot Implementation XX. 5.0 Scope of Work 5.1 $coDe of Services I pllowing are the summary level services that are required in support of the Corpus Christi AMR "': ",tern expansion for the years 2 through:) huild-out: \/aintain the Progrum'vfanagement (Jjfice (FMOJ to oversee and manage all deliverables, work efforts vendors and project h71erseclion point' Define and implement project infrastructure. project team and detailed project plans Maintall1 control over project inventory and prepare meter and MTU orders to ensure that \MR imentory is maintained in light of evolving supply chain constraints . Manage mersee \ endors as they implement the expanded AMR solution for Year 2 - 5 . Define and manage the integration components and evaluation criteria required to complete Year :2 - ,.::; system build-out. j)efine logical hozmdanes far the A AIR huild-out (veal's.] 5) . In conjunction with WiFi deployment schedules. define logical and geographical groupings of accounts to position meters! accounts for the year 2 through 5 conversion schedule . Prioritize the comersion of the geographical groupings of accounts to AMR that best accommodates the Cit\ j){'l'elop the implementation l'uranzeten required to accommodate year two AlvIR system expansion . Define AMR meter requirements (with City and vendor) and purchasing strategies for water meters and registers to accommodate AMR (no field survey anticipated) . Define AMR meter requirements (with City and vendor) and purchasing strategies for Ga~ meters and indexes to accommodate AMR (no field survey anticipated) . Define requirements for Hexagram Meter Transmission Units (MTUs) single and dual pan to maximize ,\MR coverage while reducing individual unit costs . Detine requirements for composite lids and altemative methods ofMTU installs to facilitate the transmissIOn nf AMR water meter readings where MTUs are located in water meter pits . Ensure Hexagram Deli volumes and locations accommodate planned build-out population (maximize positioning of DC Us where possible to reduce overall unit req uirem en t s ) E. Manage / implement the AMR build-out of the City's AMR solution: . Coordinate activitJes to ensure the AMR system expansion coincides with the WiFi network extension F. Coordinate work etforts with City USO. Water Department, Gas Department, Meter Reading and Field Services personnel for the huild-out and conversion of accounts from manual reading to AMR R:\\1 Technolo~ies, Inc Cnnfidenl ial Proposal 18 CUlHofCorpus Christi RFP DevelopmentAMR and WiFi Pilot Implementation (!. Maintain financial uversight or n:ndors to insure invoices correlate to planned work 1..'Hnrts. defined eqUIpment requirements. and identified system components ../ Manage vendor as they install AMR devices in the field ..I Re\. iew. approve and/or reject vendor invoices based on actual progress in the field Eva/uate each pmject leal' hui/d-OUf and systenl perfiJrmance and refine project requirement... . Refine business / operational requirements as necessary . Refine financial models for continued system expansion . Reviev.. vendors. implementation resources and contractors . Re\ iew implementation strategies and resolve any project contention points . Rn iew implementation costs and anticipated returns (1 ('Olllillued Proj<!ct A1anagel7lelll to support s)'stern e.\pansion . Strategic planning and project scheduling . Project Communications and reporting . Vendor management and evaluation . Issue management and resolution RAM Technologies. inc. Confidential Proposal 19 ~J1:p_()f tjmRlS C'hri':'L.RFPDc\clopment AMR and WiFi Pilot Implementation XXI. 6.0 Proiect Team [he project team \\ ill consist of rcsources from RAM lechnologies. Inc. and the City of Corpus { hristi. Following IS a list of identitied resources Christopher ~linton -- RAM -I echnologies. Inc. Donald Abre\\ - RAM Technologies. Inc. e orpus Christi AMR Project learn Resources XXII~ 7.0 Proiect Reauirements Due to the Important nature 0 t' this project and desired timeline. it is required that RAM have timely llcess to the C it:: of Corpus Christi' s pertinent documentation and personnel to complete this effort. R\M Technologies. Inc. Confidential Proposal 20 .- ""' -' .:= :'j .... ,.... 1) ,.... ,.... 1) ,..., .9 ~ .~ ~ ~ -:i ,.... :;j .:G ~ < ;:: 1) s ::; 1) > 'U oJ!! 0... ~ :2u "C c: C'G c: o +:; C'G ... :::s C U) (l) o ... :::s o fn (l) 0:: .::: :.J - :'j ZJ ::; 0.. ::; a ZJ :s .5 -0 ~ .- ....... 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ZJ ;.... :;j c ..=: -0 'U ..... ::\1 E ''::: Vl Co) ""@ ..... c f- ~ -; .~ Vl u..J tjJ} ofeQ!J2h~Chnsti~RFPJJ~~elopment AfylR and WiFi Pilot Implementation XXIV. 9.0 Terms and Conditions it is understood that any significant changes in the scope of these etTorts may result in an adjustment to the fees stated in Section 8.0. to reflect a 100ver or higher fee depending upon the ,: i rcumstanccs. I his proposal is \ alid until 60 days from the date appearing on the cover, at which time a revised proposal may be required. 9. t Proiect Assumptions ,. Project will initiate in August of each year and continue for a 12 month period PMO will oversee all \\ork efforts and intersecting project activities ce resource requirements are in addition to the proposed RAM resources -+. Meter inventory and infrastructure estimates \vill be prepared utilizing best available information and past experience gained in the AMR Pilot and prior years expansion efforts. ,;; Metering components will be readily available in volumes to support AMR pilot requirements h Vendor MTU and Del components will be readily available in volumes to support AMR pilot requirements WiFi will be deployed throughout the areas containing Year 2 -5 build-out accounts prior to the installation of AMR devices in the field ~( Full system expansion is desired over a five (5) year period L). Work will he performed on a Time & Materials basis (against best estimates) Public Technology. [nc Proposal 22 ~ - ~ SUPPLIER NUMBER TOBE ASSIGNED BVmy P{JJt.CHASrNG DIVISION City of C9'"Pw, Chnstl CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to ~vide the following information. Every questIOn must be answered. If the question is not applicable, answer with UNA" See reverse side for definitions. ~O~P~ N~~E: ~~~ H{;;~ 10 'I~ I L,,-!C, P.O BOX: -.......-",.-....-...---.-...-. -.....-..-- .._-- ..----........,--- ---. STREET:lto ~~-..tA.l" tJlt&WJ SVI~ 11.0 CITY: ~f W-1 S4ov, ~'J PAzlP:jjo 3 <I FIRM IS: 1 Corporation ( v(" .. Partnership () 3. Sole Owner ( ) 4 Association ( ) ~ Other ( DISCLOSURE QUESTIONS [f additi()flal space is necessary, please use the reverse side ofthis page or attach s"arate sheet. 1. State the names of each "em{>loyee" of the City of Corpus Christi having an ownership interest" constituting 1% or more of the ownership In the above named "firm." Name Job Title and City Department (if known) A/A 2. State tile names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name A./ q Title -- ._~...._.. .-----.------.. 3. State the names of each "board member" Oflhe City of Corpus ChrIstl havmg an "ownership mterest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee . ,t/li_ 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matt~ related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "fIrm." Consultant A/(i._.__._._ CERTIFICATE I certifY that all information frovided is true and correct as of the date of this statement, that I have not knowin.y withheld disclosure 0 any information requested; and that supplemental statements will be promptly submittdl to the City of Corpus Christi, Texas as changes occur. C ertifyitlg Person: C h/Z.l Jv lulL? IClI.u Title: Vt v ,4"" 5' ~ '1/1- Signature of CertifYing Person: or __.______ Date: 7/ Zy /206 , ...... ....."