HomeMy WebLinkAboutC2006-312 - 7/25/2006 - Approved
AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND RAM
TECHNOLOGIES, INC. TO PERFORM PROFESSIONAL CONSULTING SERVICES
FOR AUTOMATED METER READING SYSTEM BUILDOUT IN YEARS 2 THROUGH 5
This Agreement to perform professional consulting services ("Agreement" or "Contract")
IS entered into by and between the City of Corpus Christi, a municipal corporation,
("City') and RAM Technologies, Inc ("Consultant") effective for all purposes upon
execution by the City Manager or his designee.
NOW, THEREFORE, Consultant and City agree as follows:
I. SCOPE OF PROJECT
In FY 2005, the City began implementation of an automated meter reading ("AMR")
solution throughout the city. The planned AMR buildout is to occur over five years. This
contract addresses years 2 through 5 of the AMR buildout.
II. SCOPE OF SERVICES
Consultant will perform services described in its Management and Technical Services
Proposal for Automated Meter Reading Year 2 through 5 System Buildout, dated July 13,
2006 ("Proposal") which is attached as Exhibit A. The summary of tasks Consultant
agrees to perform is as follows:
A. Review and evaluate the logical boundaries and account groupings for the entire
five-year build-out, and finalize cycles and routes to be addressed in each ensuing
year of the AMR system expansion.
B. Define required water and gas meters and registers/indexes for AMR expansion
for the account population. This will be prepared by RAM as there is not an
anticipated survey planned for years 2, 3, 4, or the beginning of year 51.
C. Coordinate activities to ensure the AMR system expansion coincides with the WiFi
network extension.
D. Coordinate work efforts with City UBO, Water Department, Gas Department, Meter
Reading and Field Services personnel for the build-out and conversion of accounts
from manual reading to AMR
E. Maintain financial oversight of vendors to insure invoices correlate to planned work
efforts, defined equipment requirements and identified system components, as
well as reserved budget.
F Continually evaluate vendor performance and refine installation plans as AMR
expansion moves forward.
G. Continue regular project status reviews to maintain project schedules, track costs,
resolve project contention points, and escalate issues for resolution as required.
H. Continue to produce and distribute project communication reports.
survey in year 0) for remaining accounts to refine inventory requirements.
2006-312
07/25/06
\12006-240
RA!\;l Technologies
In the event of any conflict between this Agreement and the Proposal, this Agreement
shall control.
!!b FEE FOR SERVICES
Work will be performed on a time and material basis, not to exceed amounts identified
below without prior written approval from City Manager:
Year 2 of AMR Buildout. (August 1, 2006 through July 31, 2007, $387,072.00
Year 3 of AMR Buildout. (August 1, 2007 through July 31, 2008) $338,688.00
Year 4 of AMR Buildout. (August 1, 2008 through July 31, 2009) $270,950.00
Year 5 of AMR Buildout. (August 1, 2009 through July 31, 2010) $283,852.00
Reasonable travel and lodging expenses shall be paid, however the total amount of all
fees, travel and lodging expenses must not exceed the not to exceed amounts identified
above, without prior written approval from City Manager. The Consultant shall invoice the
City at the end of each month for services performed in that month. Each monthly
Invoice shall contain description of task(s) performed, hours of service performed, dates
of service performed, and all other information as requested by the City Director of
Financial Services, or designee The basis of the billings shall be the rates as set forth in
Exhibit C Payments shall be issued within 30 days of receipt of invoice.
IV. EFFECTIVE DATE. TERM. AND CONTRACT ADMINISTRATOR
A. This agreement takes effect upon execution by the City Manager or designee.
B. The term of this Agreement is four years from execution by City Manager, unless
sooner terminated in accordance with Section V below.
C. The Contract Administrator designated by the City is responsible for approval of all
phases of performance and operations under this Contract including authorizations for
payment. All of Consultant's notices or communications regarding this Contract must be
directed to the Contract Administrator, who is the City Procurement and General Services
Manager
V. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this Agreement upon two (2)
weeks written notice to the Consultant. Upon termination of this Agreement, all finished
or unfinished documents, data, studies, or reports prepared by the Consultant, at the
option of the City Contract Administrator, will be delivered to the City and become the
property of the City. In such event of termination without cause, City will be invoiced for
the actual time and charges accumulated through the date of termination.
VI. APPROPRIATIONS
All parties recognize that the continuation of any contract after the close of any fiscal year
of the City, which fiscal year ends on July 31 of each year, will be subject to appropriation
and budget approval providing for covering such contract item as an expenditure in said
budget The City does not represent that said budget item will be actually adopted, said
determination being within the sole discretion of the City Council at the time of adoption
of such budget.
VII. ASSIGNABILITY
The Consultant will not assign, transfer, or delegate any of its obligations or duties in this
Agreement to any other person without the prior written consent of the City. The
performance of this Agreement by Consultant is the essence of this Agreement and City's
right to withhold consent to such assignment will be within the sole discretion of the City
on any grounds whatsoever
VIII. INDEPENDENT CONTRACTOR
Consultant shall perform all professional services as an independent contractor and will
furnish such services in its own manner and method, and under no circumstances or
conditions will an agent, servant. or employee of the Consultant be considered an
employee of the City
IX SUBCONTRACTORS
Consultant may use subcontractors in connection with the work performed under this
Agreement. When using subcontractors, however, Consultant must obtain prior written
approval from the City. In using subcontractors, Consultant agrees to be responsible for
all their acts and omissions to the same extent as if the subcontractor and its employees
were employees of the Consultant All requirements set forth as part of this Agreement
wiN be applicable to all subcontractors and their employees to the same extent as if the
Consultant and its employees had performed the services.
x. APPLICABLE LAW
This Agreement is subject to all Federal laws and laws of the State of Texas. All duties of
the parties will be performed in the City of Corpus Christi, Texas, or the offices of
Consultant as appropriate. The applicable law for any legal disputes arising out of this
Agreement will be the law of Texas and such forum and venue for such disputes will be
the appropriate federal, district, county, or justice court in and for Nueces County, Texas.
XI. WAIVER
No waiver of any breach of any term, or condition of this Agreement, will be construed to
waive any subsequent breach of the same.
XII. NOTICE
Notice may be given by fax, hand delivery, or certified mail, postage prepaid, and is
deemed received on the day faxed or hand delivered or on the third business day after
deposit if sent certified mail. Notice will be sent as follows:
IF TO CITY
City of Corpus Christi
Attention: Procurement and General Services Manager
P.O. Box 9277
Corpus Christl, Texas 78469-9277
~ .---
FAX No. (351) 880-____
IF TO CONSULTANT:
RAM Technologies, Inc.
220 Commerce Drive, Suite 220
Fort Washington, PA
FAX No. (215) 654-8807
XII. AMENDMENT
This Agreement may be amended only by written Agreement signed by duly authorized
representatives of the parties hereto.
XIV. DISCLOSURE OF INTERESTS
Consultant further agrees, in compliance with City of Corpus Christi Ordinance No.
17112, to complete, as part of this Agreement, the Disclosure of Interest form attached as
an Exhibit to this Agreement
xv. INSURANCE
Consultant will comply with the Insurance Requirements provided in the attached Exhibit.
XVI. INDEMNIFICATION
Consultant agrees to indemnify and save harmless the City, its agents, servants, and
employees from any and all liabilities, claims, losses, damages, or expenses, including
reasonable attorney's fees, resulting from Consultant's negligence or willful acts or
omissions in performance of this Agreement.
XVII. INTEllECTUAL PROPERTY
City shall own all right title, and interest in and to all of the documents prepared by
Consultant under this Agreement. Consultant may retain copies for its archives and
internal uses
XVIII. FORCE MAJEURE
Neither party shall be held responsible for any delay or failure in performance hereunder
to the extent such delay or failure is caused by fire, flood, explosion, war, strike,
terrorism, embargo, civil or military authority, act of God, act or omission of carriers or
similar causes beyond its control ("force majeure conditions"). If any force majeure
condition occurs, the party delayed or unable to perform shall give immediate notice to
the other party.
ATIEST
Armand(~~-
City Secretary
CITY OF CORPUS CHRISTI
Ge~
City Manager
Date:
})\ lo{A?~ 2-~... ,,0 I "U1\,Lt.~
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Approved as to legal form this _ ~ day of
By:
Assistant City Attorney
for City Attorney
CONS~LTANT RA~)J;lor;.I.nc.
By: ~ . t.1I. __
N.ame: C ~11-~S h P ~ to. ItA I ",hJ~
Title: VI <..t P IU 5 I ~..A-
Date: r vty 1 D i 7., 00 (,
,2006
INSURANCE REQUIREMENTS
CONSULTANT'S LIABILITY INSURANCE
A Consultant must not commence work under this agreement until all insurance
required herein has been obtained and such insurance has been approved by the
City. The Consultant must not allow any subcontractor to commence work until all
similar insurance required of the subcontractor has been obtained.
B Consultant must furnish to the City's Risk Manager two (2) copies of Certificates of
Insurance, showing the following minimum coverage by insurance company(s)
acceptable to the City's Risk Manager. The City must be named as an additional
Insured for the General and Automobile liability policies and a blanket waiver of
subrogation is required on all applicable policies.
TYPE OF INSURANCE
I 30-Daywritten notice of cancellation,
I materiat change, non-renewal or
I
I termination and a 10 day written notice of
I cancel"tion for non-payment of premium is
! required on all certificates
MINIMUM INSURANCE COVERAGE
Bodily Injury and Property Damage
Per occurrence aggregate
! COMMtRCIAL GENERAL LIABILITY
I including:
1 Commercial Form
2. Premises - Operations
! 3. Products/ Completed Operations
, Hazard
i 4 Contractual Liability
i 5. Independent Contractors
i 6 Personal Injury
$2,000,000 COMBINED SINGLE LIMIT
! AUTOMOBILE L1ABILlTY--OWNED NON-
I OWNED
I OR RENTED
$1,000,000 COMBINED SINGLE LIMIT
i
! PROFESSIONAL LIABILITY including:
I CoveraQe provided must cover officers,
I directors employees and agents
. 1. ERRORS AND OMMISIONS
$2,000,000 COMBINED SINGLE LIMIT
EMPLOYERS' LIABILITY
WHICH COMPLIES WITH THE TEXAS
WORKERS' COMPENSATION ACT AND
PARAGRAPH II OF THIS ACT AND
PARAGRAPH 2 OF THIS EXHIBIT
_~$100,000
i WORKERS' COMPENSATION
C In the event of accidents of any kind, the Consultant must furnish the Risk Manager
with copies of all reports of such accidents within ten (10) days of accident.
II ADDITIONAL REQUIREMENTS
A Consultant must obtain workers' compensation coverage through a licensed
insurance company obtained in accordance with Texas law. The contract for
coverage must be written on a policy and endorsements approved by the Texas
Department of Insurance. The coverage provided must be in amounts sufficient to
assure that all workers' compensation obligations incurred by the Consultant will be
promptly met
B Certificate of Insurance:
The City of Corpus Christi must be named as an additional insured on the
General and Automobile liability policies and a blanket waiver of subrogation
is required on all applicable policies.
If your Insurance company uses the standard ACORD form, the cancellation
clause (bottom right) must be amended by adding the wording "changed or"
between "be' and "canceled", and deleting the words, "endeavor to", and
deleting the wording after "left", In the alternative, a policy endorsement
stating the required cancellation language will be accepted.
The name of the project must be listed under "Description of Operations"
At a minimum, a 30-day written notice of cancellation, material change,
non-renewal or termination and a 10-day written notice of cancellation for
non-payment of premium is required.
C If the Certificate of Insurance does not show on its face the existence of the
coverage required by items 1.B (1)-(6), an authorized representative of the
insurance company must include a letter specifically stating whether items 1.B.
(1 )-(6) are included or excluded
Management and Technical Services Proposal
For The City of Corpus Christi
Automated Meter Reading System
Expansion
Years 2 through 5 System Build-Out
PRESENTED BY
RAM Technologies, Inc.
July, 13, 2006
!o:lfrilf Corpu::; Christi - RFP Development AMR and WiFi Pilot Implementation
Table of Contents
1.0 INTRODUCTION........."......................................................... ......................... ........ 11
1 1 PUrpOSl' .., ..... .... .................. ............ ...... ................................................................ 11
2.0 EXEC UTIVE SUMMARy............................................................ ...... ....... ............... 12
3.0 ABOUT RAM TECHNOLOGIES, INC. ................................................................... 14
.~.I RAi\11echnologies. Inc. (RAM)... ... ................. ................................................................. 14
'..2 Summary Information about RAM... . .................................................................................. 15
4.0 PROJECT DEFINITION - AMR SYSTEM EXPANSION ........................................ 16
4.. I Proj eet !\pproach ........ ..... ....... ....... ...................................................................................... 16
4.1.1 Maintain the AMR Program Management Office ....................... ....................16
4.1.2 Define parameters and population for AMR build-out for years 2 - 5.....................................16
4.1.3 Implement / Manage AMR System Expansion - Years 2 - 5. .. ............ ...............................16
4.1.4 Evaluate each project year-expansion and refine project requirements.......................... ...... 17
4.1.5 Maintain target budget projections for ensuing AMR expansion (years 2 - 5).......................17
5.0 SCOPE OF WORK................................................................................................. 18
';;.1 Scope pfServices....... ........ ...... .............. ...............................................................18
6.0 PROJECT TEAM.................................................................. ....... ........................... 20
7.0 PROJECT REQUiREMENTS..... ............ ...... .......... ............. ................................... 20
8.0 PROJECT RESOURCES, DURATION AND COSTS............................................. 21
9.0 TERMS AND CONDITIONS........................................................... ..... ................... 22
9.1 Project Assumptions... .... ........ . ........... ... .................................................................22
RAM Technologies. Inc.
Confidential Proposal
10
~ltv slf (_QI1lli.~Chri~lLJ{FPJ)e\elopment AMR and WiFi Pilot Implementation
XVI. 1.0 Introduction
--""'-"-~--'-'------~-
1.1 Purpose
lilt' purpose 01 this document is to provide an overvlev. of the work efforts to be performed, project
duration. personnel requirements. and pricing.
We appreciate the oPPol1unit:v to prO\ ide you with this proposal. and look forward to working with
the Cit) of Corpus Christi on this imp0l1ant project.
I f further clari Ecation 0 f thc information contained 111 this document IS needed, please do not
hesitate to contact us.
RA.M Technologies. Inc.
Confidential Proposal
11
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~lt'ygrrorl2!!~ CJ1fisti ~- RFP Development AMR and WiFi Pilot Implementation
XVII. 2.0 Executive Summary ~______~_
R\Ivl Technologies. Inc. (RA \1) is pleased to provide this technical services proposal to the City of
(")rpus Christl for ongOll1g Project Management Services on the City's behalf for the continued
l'xpansion Ilfthe Automated I\,/Ieter Reading (\MR) Initiative,
S II1ce the A'V1 R proj ect incept I on RA [\1 has t'llncti oned as the C i t{ s Proj ect Management Resource
tor all phases ufthe A:l\1R project to date, Subsequent to the development and delivery of the AMR
strategy and \ t'ndor selection process. RAM has managed all activities on behalf of the City related
hI the detailed planning and deployment of the AMR solution for the designated pilot and Year 1
cxpansion areas. RAM is currently working towards the completion of the Year 1 expansion phase,
dnd preparing to initiate AMR expansIOn into Year 2 and beyond.
R:\lvl is submitting this proposal for our continued efforts associated with the AMR solution build-
(Illt for the Cit). The AMR build-out will occur over five (5) years- this proposal addresses years 2
through 5 fl.)r the proposed AMR system expansion,
rhe focus of this effort \vill be to leverage the recently deployed Wireless Broadband Network
(\VlI-<'i) across the City. The WiFi will facilitate high-speed wireless communications for Corpus
Christi applications. This Wi I'i will be an extension of the wired network, and will serve as a
\\ lreless "bridge" in areas of the City that do not have access to City" s Fiber infrastructure. The
('jty is committed to leveraging their investment in the high-speed fiber infrastructure currently in
place. The \ViFi willllltimatcly connect to the Fiber network as the extended backbone to the
Citv's wide area network (W\N).
the continued deployment ot .'\.MR across the City must coincide with areas of the City with access
to the WiFi network, rhis is critical. as the WiFi serves as the vehicle for the Hexagram Data
C'ollection Units (DCUs) in the tield to transmit readings attained from individual water and gas
meters.
flus proposal will focus on the work efforts to achieve the desired project objectives related to the
cuntinued expansion of the A\1R system expansion across the City. These activities will focus on
residential and commercial accounts in the designated areas for year two expansion.
RAM Technolo~ies. Inc.
Confidential Proposal
12
Lltlui,f lorIlli~i~hri:-.lL==-I.\FP Development AMR and WiFi Pilot Implementation
The work efforts for A!WR expansion will focus on the following areas:
\ RevJe\\ and evaluate the logical boundaries and account groupings for the entire five-year build-
out. and finalize cycles and routes to be addressed in each ensuing year of the AMR system
expansion
H Define required water and gas meters and registerslindexes for AMR expansion for the account
population, This wtll be prepared by RAM as there is not an anticipated survey planned for
years 2, 3 -I-. or the beginning of year 5'
(' Coordinate activities to ensure the A~1R system expansion coincides with the WiFi network
extension
I) Coordinate work efforts \\ Ith City URO. Water Department. Gas Department, Meter Reading
and Field Services personnel for the build-out and conversion of accounts from manual reading
to AMR
I' Maintain linancial oversight or vendors to insure invoices correlate to planned work efforts,
defined equipment requirements and identified system components. as well as reserved budget
. Continually evaluate vendor performance and refine installation plans as AMR expansion
mo\ es forward
. Contimle regular project status rev iews to maintain project schedules, track costs, resolve
project contention points. and escalate issues for resolution as required.
. Continue to produce and distribute project communication reports
See sections .+ and 5 for more detailed information.
, NGelS has agreed to perform a survey in year :'i for remaining accounts to refine inventory requirements.
R'\M Technolol,ues. Inc.
Confidential Proposal
13
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!::jl\ ~)r(orpu~.Lhri:-.1L~J\FPQ~\elopment AMR andWiFi Pilot Implementation
XVIII. 3.0 About RAM Technoloaies. Inc.
3.1 RAM Technoloaies. Inc. (RAM)
RAM is dedicated to delivering technologically advanced solutions that enable our clients to solve
husiness challenges and improve performance. To successfully carry out this mission, we instill a
"customer-first"' philosophy throughout our corporate culture. This principle guides every facet of
l lLlr work, to make each encounter \vith our organization a positive experience.
"mce our founding in ] 98 L RAM Technologies evolved into full-service computing organization
that specializes in Information Technology management consulting and software development. Our
cl\nsistent record of quality \\ork has resulted in a solid reputation in the industry.
Ihe majority of RAM Technologies' Management and IT Consulting Services have been directed to
large-scale projects where the Company and its clients work collaboratively as "partners" to achieve
the objectives Ill' each engagement. Primary services include:
.. PMO (Program_ Management Office) Initiatives: Establishment and/or supervision of an
entity within an organization focused on managing IT project portfolios and resources to
enhance project quality and delivery across the enterprise, while monitoring and/or reducing
project costs.
.. Strategic Planning: Development of an IT plan for a company or a business unit, including
system infrastructure, staffing needs and support requirements. Management and Operations
Consulting: Analysis and recommendations for improving process management for a
business unit or enterprise operations
.. Management and Operations: Consulting: Analysis and recommendations for improving
process management for a business unit or enterprise operations.
.. Systems Design.. an~ Development: Definition of system requirements, planning,
speci fications, system design. and programming. documentation, testing, implementation
and post- implementation services.
.. Solution Evaluation and Integration: Anal) sis of industry solutions and 3rd party software
and technologies for a particular application and integration services to support the
deployment of the solution in the customer's environment.
.. Documentation and I raining: Specializing in technical communications using the latest
weh-based technology and tools. We design and produce software documentation in any of
the following formats: Win Help. HTML-hased help. or Adobe Acrobat PDF. RAM
[echnologies also develops and implements complete user training programs for new or
existing software applications using multi-media and/or on-site training approaches.
R AM Technologies. Ine.
Cuntidential Proposal
14
L1tl gf CorQ1Li Chrisll..::=-J{FPI2l:_,,:elopment~\MR and WiFi Pilot Implementation
3.2 Summary Information about RAM:
RAM Technologies, Inc.
220 Commerce Drive
Suite 220
Fort Washington, PA 19034
215.654.8810
Number of Employees: 22
Years in Business: 25
RAM Technolo!-,ies. Inc.
Confidential Proposal
15
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~:!l.l~)L(orpus Christi - RfP De'{~lopment AMR and WiFi Pilot Implementation
XIX. 4.0 Proiect Definition - AMR System Expansion
4.1 Proiect Approach
R\ \1 recommends the contin ued approach used in the implementation of AMR during the Year I
prolect expansion. RA\1 \vill function as the AMR Program Management Office (PMO) for Corpus
('hristi. The primary goal of the PMO is to ensure initiatives and work efforts are aligned with and
med primary husiness objectives in a planned and cost effective fashion. The PMO is a proven
~tpproach !()r imprcnll1g th\..' outcomes of projects and work etforts that are conducted
"illlultaneollsl\ withm an organization
rhe PMO may be implemented at various levels of detail within the organization, and will work in
conjunction \vith the Corpus Christi Steering Committee and Project Team.
i-he PMO alsll serves as a pro-active planning and communication vehicle to ensure deliverables are
being met. and the appropriate resources have been secured to accomplish project goals along the
prescribed timeline.
:feLL Main[aiILlhe-.AA1RJ):QgL'W12 Manazement Office
Maintain the AMR Project Management Otlice (PMO) to oversee and manage all project
deliverables, \vork efforts. vendors and project intersection points. The PMO will define and
Implement the project infrastructure. review detailed project plans, and manage and oversee vendors
as they expand the AMR solution across the designated areas of the City. The PMO will also define
and manage the integration components and data requirements essential to evaluating and validating
\..'\.pan8ion results.
{j 2 Define lJarameters and !Jo/Julation thr AJUR huild-out (or vears 2 - 5
Determine the best segmentation of accounts and/or meter reading routes that would satisfy Corpus
Christi" s desire to execute the AMR system huild-out specifically focused on each ensuing years
hudgeted huild-out.
\Vireless Broadband (\ViFi) coverage and gateway locations must be identified and deployed to
r~lcilitate AMR connectivity k. the City's Network Control Computer (NCe), the server for the
Hexagram AMR application.
L 1. 3 Implement ilv1anage A;\fR Svstem }J~~'(l)ansi(}n - Years 2 - 5
Ihe PMO will work with the vendor(s) to develop detailed implementation plans and schedules for
the AMR system expansion. Primary project manager(s) will work directly with the PMO to insure
,:ummunications and proper c'\.ecution of AMR system expansion
Project managers and the project steering committee must meet regularly to evaluate project
progress and resolve any issues that may surface on a timely basis during system deployment.
.'Best Practices" and "Lessons Learned" should be tracked from the initiation of the expansion to
II1sure the smoothest possible rollout across full system expansion (Years 1 thru 5).
R :\ M TechnolOl!ies. In<.
(\mtidential Proposal
16
~iI) ~)f \OlllliS Christi - RFP Development AMR and WiFi Pilot Implementation
-I, (-I Evalllal~~each oroieC!J.i'ar-exOGllSio!}gnd refirlfJ}roiect requirements
\ formal review and e\ aluation of each project year expansion \viII be conducted. This evaluation
prncess will identit) an) additional opportunities for implementation improvements as the City
Lontinues to IllUVC through A\lR system expansion. During this evaluation period additional
pn1lect requirements may arise - if this occurs these requirements will be documented for
incorporation into the remaining system expansion etTorts.
S;.stem functIOnality and network performance should be reviewed against anticipated results to
lefine projectiuns related to a full system expansion. Any identified project contention points
should be documented and resolved. ProJect implementation methodologies should be evaluated for
potential streamlining and cost reduction opportunities (realize economies of scale) related to a full
C": stem expansion
PrOlect reportmg practices shuuld also be IT\ieVved to insure that information is accurate and being
distributed in a timely fashion to support system expansion. Project team and steering committee
roks and responsibilities should be reinforced. as a continuing requirement for a full system
,'xpanSlOn.
{L5 Jvlainram farzet bud5!.et /Jroiections tor ensuinv: AA1R exoansion (vears 2 - 5)
[arget budgets tc)r remaining build-out years will be maintained and reported to project executives
and Steering Committee. Proposed budget estimates should include all anticipated software,
hardware, equipment, implementation and consulting costs for the ensuing project phases. CIP
budget estimates will he reviewed and assemhled to he restated for City Council on an annual basis.
RAM Technologies. Inc.
Confidential Proposal
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~'m lIf Cor.l2ll-sJ,Jlri~tLJZFP~De~~lopmenl AMR and WiFi Pilot Implementation
XX. 5.0 Scope of Work
5.1 $coDe of Services
I pllowing are the summary level services that are required in support of the Corpus Christi AMR
"': ",tern expansion for the years 2 through:) huild-out:
\/aintain the Progrum'vfanagement (Jjfice (FMOJ to oversee and manage all deliverables, work
efforts vendors and project h71erseclion point'
Define and implement project infrastructure. project team and detailed project plans
Maintall1 control over project inventory and prepare meter and MTU orders to ensure that
\MR imentory is maintained in light of evolving supply chain constraints
. Manage mersee \ endors as they implement the expanded AMR solution for Year 2 - 5
. Define and manage the integration components and evaluation criteria required to
complete Year :2 - ,.::; system build-out.
j)efine logical hozmdanes far the A AIR huild-out (veal's.] 5)
. In conjunction with WiFi deployment schedules. define logical and geographical
groupings of accounts to position meters! accounts for the year 2 through 5 conversion
schedule
. Prioritize the comersion of the geographical groupings of accounts to AMR that best
accommodates the Cit\
j){'l'elop the implementation l'uranzeten required to accommodate year two AlvIR system expansion
. Define AMR meter requirements (with City and vendor) and purchasing strategies for
water meters and registers to accommodate AMR (no field survey anticipated)
. Define AMR meter requirements (with City and vendor) and purchasing strategies for
Ga~ meters and indexes to accommodate AMR (no field survey anticipated)
. Define requirements for Hexagram Meter Transmission Units (MTUs) single and dual
pan to maximize ,\MR coverage while reducing individual unit costs
. Detine requirements for composite lids and altemative methods ofMTU installs to
facilitate the transmissIOn nf AMR water meter readings where MTUs are located in
water meter pits
. Ensure Hexagram Deli volumes and locations accommodate planned build-out
population (maximize positioning of DC Us where possible to reduce overall unit
req uirem en t s )
E. Manage / implement the AMR build-out of the City's AMR solution:
. Coordinate activitJes to ensure the AMR system expansion coincides with the WiFi
network extension
F. Coordinate work etforts with City USO. Water Department, Gas Department, Meter
Reading and Field Services personnel for the huild-out and conversion of accounts from
manual reading to AMR
R:\\1 Technolo~ies, Inc
Cnnfidenl ial Proposal 18
CUlHofCorpus Christi RFP DevelopmentAMR and WiFi Pilot Implementation
(!. Maintain financial uversight or n:ndors to insure invoices correlate to planned work
1..'Hnrts. defined eqUIpment requirements. and identified system components
../ Manage vendor as they install AMR devices in the field
..I Re\. iew. approve and/or reject vendor invoices based on actual progress in the
field
Eva/uate each pmject leal' hui/d-OUf and systenl perfiJrmance and refine project
requirement...
. Refine business / operational requirements as necessary
. Refine financial models for continued system expansion
. Reviev.. vendors. implementation resources and contractors
. Re\ iew implementation strategies and resolve any project contention points
. Rn iew implementation costs and anticipated returns
(1 ('Olllillued Proj<!ct A1anagel7lelll to support s)'stern e.\pansion
. Strategic planning and project scheduling
. Project Communications and reporting
. Vendor management and evaluation
. Issue management and resolution
RAM Technologies. inc.
Confidential Proposal
19
~J1:p_()f tjmRlS C'hri':'L.RFPDc\clopment AMR and WiFi Pilot Implementation
XXI. 6.0 Proiect Team
[he project team \\ ill consist of rcsources from RAM lechnologies. Inc. and the City of Corpus
{ hristi.
Following IS a list of identitied resources
Christopher ~linton -- RAM -I echnologies. Inc.
Donald Abre\\ - RAM Technologies. Inc.
e orpus Christi AMR Project learn Resources
XXII~ 7.0 Proiect Reauirements
Due to the Important nature 0 t' this project and desired timeline. it is required that RAM have timely
llcess to the C it:: of Corpus Christi' s pertinent documentation and personnel to complete this effort.
R\M Technologies. Inc.
Confidential Proposal
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tjJ} ofeQ!J2h~Chnsti~RFPJJ~~elopment AfylR and WiFi Pilot Implementation
XXIV. 9.0 Terms and Conditions
it is understood that any significant changes in the scope of these etTorts may result in an
adjustment to the fees stated in Section 8.0. to reflect a 100ver or higher fee depending upon the
,: i rcumstanccs.
I his proposal is \ alid until 60 days from the date appearing on the cover, at which time a revised
proposal may be required.
9. t Proiect Assumptions
,. Project will initiate in August of each year and continue for a 12 month period
PMO will oversee all \\ork efforts and intersecting project activities
ce resource requirements are in addition to the proposed RAM resources
-+. Meter inventory and infrastructure estimates \vill be prepared utilizing best available
information and past experience gained in the AMR Pilot and prior years expansion efforts.
,;; Metering components will be readily available in volumes to support AMR pilot
requirements
h Vendor MTU and Del components will be readily available in volumes to support AMR
pilot requirements
WiFi will be deployed throughout the areas containing Year 2 -5 build-out accounts prior to
the installation of AMR devices in the field
~( Full system expansion is desired over a five (5) year period
L). Work will he performed on a Time & Materials basis (against best estimates)
Public Technology. [nc
Proposal
22
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SUPPLIER NUMBER
TOBE ASSIGNED BVmy
P{JJt.CHASrNG DIVISION
City of
C9'"Pw,
Chnstl
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the
City to ~vide the following information. Every questIOn must be answered. If the question is not applicable,
answer with UNA" See reverse side for definitions.
~O~P~ N~~E: ~~~ H{;;~ 10 'I~ I L,,-!C,
P.O BOX:
-.......-",.-....-...---.-...-. -.....-..-- .._-- ..----........,--- ---.
STREET:lto ~~-..tA.l" tJlt&WJ SVI~ 11.0 CITY: ~f W-1 S4ov, ~'J PAzlP:jjo 3 <I
FIRM IS: 1 Corporation ( v(" .. Partnership () 3. Sole Owner ( )
4 Association ( ) ~ Other (
DISCLOSURE QUESTIONS
[f additi()flal space is necessary, please use the reverse side ofthis page or attach s"arate sheet.
1. State the names of each "em{>loyee" of the City of Corpus Christi having an ownership interest" constituting
1% or more of the ownership In the above named "firm."
Name
Job Title and City Department (if known)
A/A
2. State tile names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%
or more of the ownership in the above named "firm."
Name A./ q Title
-- ._~...._.. .-----.------..
3. State the names of each "board member" Oflhe City of Corpus ChrIstl havmg an "ownership mterest"
constituting 3% or more of the ownership in the above named "firm."
Name
Board, Commission, or Committee
. ,t/li_
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any
matt~ related to the subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named "fIrm."
Consultant
A/(i._.__._._
CERTIFICATE
I certifY that all information frovided is true and correct as of the date of this statement, that I have not
knowin.y withheld disclosure 0 any information requested; and that supplemental statements will be promptly
submittdl to the City of Corpus Christi, Texas as changes occur.
C ertifyitlg Person: C h/Z.l Jv lulL? IClI.u Title: Vt v ,4"" 5' ~ '1/1-
Signature of CertifYing Person: or __.______ Date: 7/ Zy /206 ,
...... ....."