HomeMy WebLinkAboutC2006-324 - 4/18/2006 - Approved
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AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
TEXAS A & M UNIVERSITY - WElL GALLERY ("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
Tile State of Texas
KNOW ALL BY THESE PRESENTS:
County of Nueces
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City Manager"), and Texas A & M University - Weil Gallerv ("Recipient"), a Texas
non-profit corporation, qualified as a 501(c)(3) organization under 26 U.S.C. Section
501(c)(3)
Whereas. the City has allocated $4.434 in Hotel Occupancy Tax revenue ("Grant
funds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference:
Whereas. City desires to encourage and fund activities that promote the arts and in
do,ng so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi. in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
d~ng so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi. as the sole or contributory producer of the activities described in
EJChibit "A" ("Activities'):
Whereas, City has determined that there exists a genuine need for Recipient's Arts
program in the City of Corpus Christi and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore. City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote tourism
and the convention and hotel industry within the City of Corpus Christi.
II. Term. This agreement commences on the 1 st day of Januarv, 2009. and terminates
on the~1 s~ day of December, 2009..
2006-324
04/18/06
M2006-114
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TAMU-Weil Galler~
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III. City's Duties. City agrees to pay Recipient $4.434 out of revenue from the City of
Corpus Christi's Hotel Occupancy Tax fund for use in accordance with Section IV
below In no event will City be liable for an amount in excess of this grant amount.
IV. Recipient's Duties. In consideration for receipt of Grant funds, Recipient agrees
to perform those activities described In the attached and incorporated Exhibit "A". This
performance shall include those activities that are eligible for funding under Section
351.101 (a)(4) of the Texas Tax Code and those activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible Activities. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(8) the activities are in the categories of art that are eligible for funding as
described in Section 351 101(a)(4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both tourism and
the convention and hotel industry within the City of Corpus Christi.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote tourism to the City and the City's hotel and convention industry as a
goal of Recipient's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VI.. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation ("Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to verify whether the Grant funding provided to Recipient was spent
In accordance with the requirements in this Agreement. A Recipient will not be
ellflible to apply for Grant funds in the next calendar year if that Recipient fails to
submit its Report within thirty (30) days following the termination of this
AflTeement. This requirement will be strictly enforced. Any recommendation or
irHIication by the City that Recipient may be eligible to apply for Grant funds for
th. next calendar year is contingent upon the timely submission of this Report;
and Recipient shall be declared ineligible to apply for Grant funds for the next
calendar year if Recipient fails to timely meet this requirement. The Report must
Incfude the following criteria:
(A) Written assurance to City that all Activities funded by the City served to
promote the arts in the community. This shall be evidenced by providing the City
with a written description of Recipient's marketing or advertising strategy.
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(8) For all Activities funded by the City, Recipient must submit to the City a
written estimate of the number of Recipient's Arts program attendees that reside
outside the territorial limits of the City of Corpus Christi. This may be
accomplished by the use of a visitor log, by tallying the number of out-ot-town
billings or by listing the out-of-town mailing addresses gathered through the ticket
sales process
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
VII. Records Retention. Recipient must at all times during the term of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make periodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(8 make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Recipient's full
compliance with the requirements of this Agreement. Should Director determine during
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVII, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
XI. Advertising. Recipient must recognize the City of Corpus Christi as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director With a copy of all Recipient-sponsored advertising and promotion
materials regarding its Activities.
XI. Modifications and Waivers. No provision of this Agreement may be altered,
changed, modified. or waived.
X.. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XIV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
ordinances, regulations and rules of the Federal, State, Country and City governments.
This Agreement is subject to applicable provisions of the City Charter and the City Code
of Ordinances.
XV. Non-discrimination. Recipient shall not discriminate, or permit discrimination
against any person or group of persons, as to employment or in the provision of
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services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race, religion, national origin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas Director retains the right to take action deemed necessary by Director to
enforce this non-discrimination covenant. Violation of this provision will result in the
Immediate termination of this Agreement.
XVI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Christi, its officers, employees, representatives, licensees, and
irwitees t'indemnitees'? against any and all liability, damage, loss,
cl8ims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
cl8ims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
remotely, wholly or in part, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the part of Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees participating in or observing
Recipient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
government order of any kind. Further, Recipient will indemnify and
hold harmless Indemnitees where injury or damage results or arises
ollt of the exercise or rights or performance of obligations created by
this Agreement.
Tltese terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
ntg/;gence, or concurrent negligence of Indemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
filtal resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
eJfpenses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
xVtI. Termination.
(A) The City may terminate this Agreement for any of the following reasons:
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(1) The City may immediately terminate the Agreement due to any
violation by Recipient of section XIV or XV of this agreement.
(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit" A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the permitted applications of tax
revenue under Section 351.101 (a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days written notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101 (a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a written modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Recipient's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Recipient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(S) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to City. If Recipient chooses to terminate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVIII. Severability. If any term or provision of this Agreement or its application to a
person or circumstance /s determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XII. Force Majeure. With respect to any duties, obligations, or covenants (but not
intJluding the Completion Report required by Section VII) to be performed, or
consideration to be provIded to either party during the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: strike, lockout. breakdown, accident, order or regulation of any governmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency The time when that duty, obligation, or covenant must be
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performed or consideration must be provided will be extended for a period of time
equivalent to the delay due to the cause beyond the control of the party obligated.
xx. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in writing and must be
delivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5) fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or overnight express delivery service in the manner described above
will be deemed effective one (1) business day after transmission to the telegraph
company or overnight express carrier Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to:
If to City:
City of Corpus Christi
Director, Parks & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
(311) 880-3461
If to Recipient:
78412
Eitler party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Recipient's address has changed.
x.. Waivers. The failure of either party to complain of any act or omission on the part
of the other party, no matter how long the same may continue, will not be deemed a
waiver by said party of any of its rights as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
eiller party at any time, express or implied, will be taken to constitute a waiver of any
slJl)sequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
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understood that the City may at any time avail itself of its remedies under this
Agreement, including the right to terminate the Agreement on account of breach or
default
XXII. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the parties regarding the subject matter described in this
Agreement. No other written documents or oral representations will have any force or
effect on the subject matter of this Agreement.
XXIII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement.
E~ ed In diWJlicate, each of which will be considered an original, on the J" -r- day
of tw,1" .2006.
ATTEST:
,r (""'
I~
Armando Chapa, City S r~tary
K. Noe, City Manager
~~7 May 2006 _
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
r: ;;::., ~lI~..t/lf.L6.~
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~ Art. T'L
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STATE OF TEXAS
CeUNTY OF NUECES
This instrument was acknowledged before me on
George K. Noe, City Manager of the City of Corpus Christ;;
~ipal c~rporatipn, rn be~lf of the corporation.
I . "', '. I
\.[.' l' Cl l/
ary ublic, State o~ Tex
,r~ I . ,I
[ I 0 I '. l' . I..~' "
\. '\\..' LL.- ILl(
Printe
,2006, by
Texas home-rule
OLGA DELACRUZ
Notary Public. State of Texas
My Commission Expires
August 19. 2009
Commission ExpiresL J ( I \. l
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FeR REGIPIENT
. t~(
~~A, Lq~- .. /
01;. rvey Knull fPrint d Name 1
AVP Research fTitle 1
7 -- 17- 0 G
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on . XL/" 171'N ,2006, by
[}f;. Harvey Knull, AVP Research, Texas A & M University - Weil Gallerv, a Texas non-
profit corporation, qualified as a 501 (c)(3) organization under 26 U.S.C. Section
501 (c)(3), on behalf of th~ corporation.
'-
~~~bli~:'St;te ~f -i;x;;r><
/!"'/'':':
Printed Name
-
'/J--
"'-..,r
"
- - - - -
@ ODelE LEE SMIlH .
Mv CommIuIon Explrea
June 10. 2001
~
-- -
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Commission Expires Ltc'
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2006 ART SUBGRANT PROGRAM Exhibit "A"
PART 2: PROJECT DESCRIPTION If completing this form online, please fill in the gray areas.
mlZ1\ j(, liT' I (\ IS -\c\ [\/1 l ;~~ ~rs~~ (~~~{lll2-~_..___
-Milt"
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lQC Include flOe cop~ for each Project Fill out all infonT1ation that applIes
atc l~
11' 'I .(,
esT ks ]lh '\:-: reqlic-,t
Dance-, Theater D \1usic ["'l Literature
\
.\1 :
\l'in-EdtLa\lon [] Museum 0 Cultural LJ '{outh /'-rts
.. ate 'h
1-'"1.:1' ~ (-,r,l (-.'-_-11.1
hllcl:2-C' to: ' 'idr Orga'illatlOn check 0'1('
'55 '
}~~
$" ,I IS
100
Sl
1 m1l1ion
PROJFC!" IS k 1 ,:d [) s111guhr (\~'lt or a senes ofrdated actIvities. Each organization may apply
o 1":01 1. ,n _ po'): CL; 1 ':: 1l1;!'Cr'lum '(I!(/I Cll710illll that ma\' be requested IS S 10,000,
PrOjects must be completed within the term of support: January l-December 31, If you
chanqe the date (only change allowed) of your project within the grant year I please write
notice of the change to A, C. C Projects may not be extended into the next year, No
Exceptions, Ini ol here
fhl I :), Cl' =-
i)f 'l~t Ii ell _ JpphcalJons
55 requested 57870.00
Pre C'c
. e ,~)~ d3 a~ cnl1i.~L '
\dmlS11;1 ticket ('osts
!)
Da'c'l
r;'
th ~'d
ill :- ,~' .
n~
\ \ 1 ' " '''tl
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~ ,{ es
~o
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. I' ,(111:1l!I:1 ,'" the ,-'\mcrJcans \\ i',}) Dlsabilities Act')
~ Yes
D No
<It')]'1 \
\,l,ldC ,me:,' ,\
-"-ece sib:
\, I' mdidPl)cd
s appl1cal1on a statement Jftbe Arts & Cultural CommisSlOn's
":;', \\ha dre you as an organization going to do to l1lsure
} c~a>~ y~
<mnte r 1'11b,.:r j
t(l llen,.'fit ti '~'ctly from this Pr01ect: :000-;-
~,mr'ilS<
O'':1e
oLm.; to ad' ertisc \11 ','crtising components are required to include the Arts & Cultural
'0 '<:miC' 3 speciE: ad\ ertising mltlets used: l3J TV lZ] Radio I.Z) Newspaper [Z} \Vebsllc-
~
'j cases S' elL
'escb
1- '\ ~-~
,'., 11
nil;l\
r'lcr
Bi Ho\\ many email invitations are sent') :::00'+
It \ ou are requesting HOT mone\, your organization ~ market out-of-town, _ Samples 01~ yo \.11 markctll1~
, ,',' ' ('" 'le\'''' Flllure Ie) l11clude such sclmp1es wdl atfect future iU'ldlPs
De'1'.C II 11 \ \]ll. ," ,~'
e~:; lnd
11' ,
t '-
, Ca'
\Sslstant3
\'isitor's sign in Clnd request/lpCOc\C
st
:211 'n t'
--d.r~,Cl 1:2")
IS' II '.1' cilk
o t ~ ,,-;\\'~: al~('l:dl'CS.
,1 r/1 N' II V"S lfves will there be Cl professional
! s I, h 15 II !), .-,,, In, : 'I C e .. " 1 (\ l: II ' : 11 a l 1 ",..::oJ . L -.-.J ",-, ~,
'lnilll1, ,I !leW'2;mi I yes 'len ,\1\1 the professlOn::ll
Do nDt a~s\\('r unle;s the activity is a youth erformance
'J.n1
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eet (2006) Name:_ OsoBayBJei1;lial
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PROJECT FINANCIAL DATA
PLEASE NOTE
PROVIDE ONE PROJECT BLDGET ONLY IN THIS SECTION
PLEASE ADD ALL COLI'MNS AND ROWS \VHERE INDICATED (>).
REVENUES
Reminders: F l~ure ""IY JI he lo\ver right corner represents the total project revenues associated with this project.
rhl< rigure sh()uld equal the tCltal project expenditures (hgure "D") shO\vn in the lower right comer of Part 2,
Pag\.. -=.;:. Grant must be matchedvith cash and c'r in-klr:d ser\1ces. Please note that in-kind resources may not
_'xceed 25~/() oj the project t, 1t3]
Part F For Actual Project Revenues
..,
REVENUES
Projected Earned Income
Estimatt;,<iT:cket Sale>
{This p,,'jeer Only'
Workshu12 teesTl~Ll:l?ns
Other FCJrned 1!ICC'I11'~ Spec
Fundrals~lg
Members_hips
(Rounded To The Nearest Dollar)
CASH CITY
_b,""" C.(ucst I
IN - KIND
PROJECT TOTAL
\ gDod<;,'<;el\ilces rnax 2SO 0 of proJect)
"
'b
$
~
~
$
"
:i-
"
s
$
$
I 0
r
o
o
o
Unearned Income
Government Grants (SpeCIfy):
~IT\ -,\lB(jR~'\l~__
__-ILtL __._ _ _ ..___
Foundaron Gnnts (Specify
Coastal j2eJ1.sl
"
:) '.870
<;;
$
$
" .'( II!
'-..,
\.(lIlIi
:)
$
S2.500
57.870
Other l 'learned lnc Speci1
Con tri b ill\'...)J~ Sl2.Ul1~ (j r~
MemberibljJ2
Other:
~ q ,'-'1,
'i
)
')
$
$
$ 1,000
) ~..I
s
$14,272
()
$1,000
$15,272
A
I~I
C
$1,000
D
S25,642
TOTAL REVF~1 ES
S16."!n
I
(Box B cannot be more than Box A + C, divided by 2)
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On...: 11 i lati un
,-In': c:
ie~J.~ .~_&j\l Unl\\.?.0H':': ('H})1.1SJJ1rl:3Ji Pruieet (20n6) Name:OsoBay j3j e nn i c 1
19
PROJECT FINANCIAL DATA can't
EXP ENI>ITU RES
Expendittlres must be same as revenues in each column; ie, Cash revenue $10,000; Cash expenditure must
equal $10,000. Reminders: No grant will exceed Y2 of total proiect cost. Grant must be matched with cash
and/or in-kind services. In-kind services cannot exceed 25% of total project cost.
e Round To The Nearest Dollarl
EXPENDITURES CASH CITY IN-KIND PROJECT TOTAL
fShr,,'I. he'(' ho\~ g'8'l1 reque~t ",ill')!.' .srentf
(CoodsJsen. lees; may not exceed 25%. of project cost)
a. Administration:
Allo\\aQic Staff S,llanej
(This project onh-Pg.12 )
ProfesslQ,nal J ees
~
$;XXXXXXX^
:5
$
S 1,000
}
$2.600__
Other
~
s
6, j __j ~.;
1-
$11,933
b. Tra\el Expense....
L C1QgIDl.'
Othe, Jr:avelLQ~L ,11e1lL
~ 'f, .' 160JlQ____. $
} S . LQ~Q..___._ $
r-- $1,220
c. Other Expenses:
EoUl CQl.ent Eent<i
Exhi llilL011
FacillllLZemal! .'>J
Ins ur'l!l cc
bon l'lltL].IL
Print IllS ..
S hip PJ.Icg
fumr!if~
Utilit1~,
Othe)_P.'.)sta~. ..
"
"
"
S
$
S
s
"
s
"
"
s
$ 400 _
$
$
$
S
5)
S
"
" .l. SQiL_
~~-=:
s ._UQ.__
'f, _.n2.OQlL_
"
So ~l)-:;
s
So_~iBL_
S_:U1J,-_
s
I ::.. -I: CJ ~
.~, - - I
$12,489
H ~ D
TOTAL EXPEN])[TlIRF:S I" 2 II 7,870 . ,1,000 I I I
',~" $25,642
Expenses show in these boxes m US1 indicate hem revenues listed are spent, and cannot exceed totals from Revenues.
rhe figure in th~' j, ,\\ er "ight ,'Jrl1cr : '-:presentc ,he I.. expenditures associated '.llth this projeCl/operation,
~ ~ NOTE..please do not add or include any other material with
this rt!JfJort. Thank you_
REMEMBEH ,DO NOT CREATE YOUR OWN FORMS. USE ONLY THIS FORM - (it may
be v.'pied, bW:1< changes ma'. \"h made t1 the"< fomls I
Or2:l111zation "'ame:L~'\a~_"\&;,l\lU]ll~er';;lJ~=~~~'[Pus Chr,-~i Project (200h i Name Oso Bay Biennial
20