HomeMy WebLinkAboutC2006-325 - 4/18/2006 - Approved
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AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
TEXAS A & M UNIVERSITY - THEATRE ("RECIPIENT")
(ARTS AND CULTURAL COMMISSION
HOTEL OCCUPANCY TAX REVENUE
RECIPIENT AGREEMENT)
T" State of Texas
KNOW ALL BY THESE PRESENTS:
County of Nueces
This Hotel Occupancy Tax Revenue Recipient Agreement ("Agreement") is made and
entered into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City"), acting through its duly authorized City Manager or his designee
("City Manager"), and Texas A & M University - Theatre ("Recipient"), a Texas non-
profit corporation qualified as a 501(c)(3) organization under 26 U.S.C. Section
501 ( c)( 3 )
Whereas. the City has allocated $1,216 in Hotel Occupancy Tax revenue ("Grant
fuRds") to enable Recipient to perform those activities described in Exhibit "A"
("Activities"), a copy of which is attached to this Agreement and incorporated by
reference;
Wtlereas, City desires to encourage and fund activities that promote the arts and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi. in accordance with Chapter 351 of the Texas Tax Code;
Whereas Recipient desires to provide those activities that promote the arts, and in
doing so serve to promote tourism and the convention and hotel industry within the City
of Corpus Christi, as the sole or contributory producer of the activities described in
EJlhibit "A" ("Activities");
Whereas, City has determined that there exists a genuine need for Recipient's Arts
program in the City of Corpus Christi and wishes to encourage the production of
Recipient's Arts Program through the funding of these Activities;
Now, therefore, City and Recipient agree as follows:
I. Purpose. The City desires to expend funds from the City's Hotel Occupancy Tax
Revenue to fund activities produced by non-profit, community-oriented organizations,
specifically those programs that promote the arts and in doing so also promote tourism
and the convention and hotel industry within the City of Corpus Christi.
II. Term. This agreement commences on the 15t day of January, 200.2 and terminates
on the 3151 day of December, 2002.
2006-325
04/18/06
M2006-114
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TAMl- Theatre
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III. City's Duties. City agrees to pay Recipient $1.216 out of revenue from the City of
Corpus Christi's Hotel Occupancy Tax fund for use in accordance with Section IV
below In no event will City be liable for an amount in excess of this grant amount.
IV. Recipient's Duties. In consideration for receipt of Grant funds, Recipient agrees
to perform those activities described in the attached and incorporated Exhibit "A". This
pertormance shall include those activities that are eligible for funding under Section
351.101 (a)(4) of the Texas Tax Code and those activities that are ineligible for funding
under that section of the Texas Tax Code but are inherent in and essential to the
successful production of Recipient's Activities.
V. Eligible Activities. Use of grant funds by Recipient is limited to those activities
that, without exception, meet all three of the following requirements:
(A) the activities are described in the attached and incorporated Exhibit "A".
(B) the activities are in the categories of art that are eligible for fund ing as
described In Section 351.101(a)(4) of the Texas Tax Code.
(C) the activities promote the arts and in doing so also promote both tourism and
the convention and hotel industry within the City of Corpus Christi.
VI. Promotion of Tourism and the Convention and Hotel Industry. Recipient must
actively promote tourism to the City and the City's hotel and convention industry as a
goal of Recipient's Activities. This may be accomplished by working to increase the
number of out-of-town program attendees through target promotion and by working with
the local Hotel-Motel and Condominium Associations.
VI. Completion Report. Recipient must submit to the City's Director of Parks and
Recreation ("Director") a completion report ("Report"), a copy of which is attached and
incorporated into this Agreement by reference as Exhibit "B", no later than thirty (30)
days following the termination of this Agreement. The Director, or his designee, shall
review this Report to verify whether the Grant funding provided to Recipient was spent
In accordance with the requirements in this Agreement. A Recipient will not be
ellt1ible to apply for Grant funds in the next calendar year if that Recipient fails to
sllbmit its Report within thirty (30) days following the termination of this
A",.eement. This requirement will be strictly enforced. Any recommendation or
intlication by the City that Recipient may be eligible to apply for Grant funds for
the next calendar year is contingent upon the timely submission of this Report;
and Recipient shall be declared ineligible to apply for Grant funds for the next
calendar year if Recipient fails to timely meet this requirement. The Report must
incfude the following criteria.
(A) Written assurance to City that all Activities funded by the City served to
promote the arts In the community. This shall be evidenced by providing the City
with a written description of Recipient's marketing or advertising strategy.
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(8) For all Activities funded by the City, Recipient must submit to the City a
written estimate of the number of Recipient's Arts program attendees that reside
outside the territorial limits of the City of Corpus Christi. This may be
accomplished by the use of a visitor log, by tallying the number of out-of-town
billings or by listing the out-ot-town mailing addresses gathered through the ticket
sales process.
(C) An estimate of the total Arts Program attendance.
(D) A statement of Recipient's Arts Program revenues and expenditures.
v.. Records Retention. Recipient must at all times during the term of this
Agreement, and for three years following the expiration of the Agreement, keep true,
accurate, complete, and auditable records. Recipient agrees to:
(A) at least annually make periodic reports to the City of its expenditures from the
Grant funds given under this agreement; and
(8 make records of these expenditures available for review to the City.
IX. Disbursement of Funds. Recipient understands and agrees that payment by the
City of Grant funds under this Agreement is contingent upon Recipient's full
compliance with the requirements of this Agreement. Should Director determine during
the Agreement's term that Recipient has failed to comply with the requirements
contained in this Agreement, the Agreement is subject to termination in accordance with
Section XVII, listed below, and all Grant funds must be repaid to the City.
X. Unexpended funds. Upon termination of this Agreement, Recipient must promptly
refund to City any unexpended Grant funds.
XI. Advertising. Recipient must recognize the City of Corpus Christi as a contributor
on all advertisements and publications regarding Recipient's Arts Program. Recipient
must provide Director with a copy ot all Recipient-sponsored advertising and promotion
materials regarding its Activities.
XI. Modifications and Waivers. No provision of this Agreement may be altered,
changed. modified, or waived.
X.. Relationship between Parties. Nothing in this Agreement shall constitute a
partnership, joint venture, or principal-agent relationship between the parties.
XIV. Compliance with Laws. Recipient shall observe and obey all applicable laws,
orGinances, regulations and rules of the Federal, State, Country and City governments.
This Agreement is subject to applicable provisions of the City Charter and the City Code
of Ordinances.
xv. Non-discrimination. Recipient shall not discriminate, or permit discrimination
ageinst any person or group of persons, as to employment or in the provision of
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services, activities, and programs. Discrimination as it pertains to this section includes
discrimination on the basis of race. religion, national origin, sex, disability, or age, or in
any other manner that is prohibited by the laws of the United States or the State of
Texas Director retains the right to take action deemed necessary by Director to
enforce this non-discrimination covenant. Violation of this provision will result in the
immediate termination of this Agreement.
XVI. Indemnity. To the extent allowed by Texas law, Recipient hereby
fully agrees to indemnify and hold harmless the City of Corpus
Cltristi, its officers, employees, representatives, licensees, and
invitees ("indemnitees") against any and all liability, damage, loss,
clflims, demands, and actions of any nature due to personal injuries
including, but not limited to, workers' compensation and death
clflims, or any property loss or damage of any kind, that arises out of
or is in any manner connected with, caused by, either proximately or
r.-notely, wholly or in part, or claimed to have arisen out of, been
connected with, or have been caused by, any act or omission,
negligence, or misconduct on the part of Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees participating in or observing
Recipient's Activities. Recipient further agrees to indemnify and hold
harmless Indemnitees in any situation in which injury or damage
results from a violation by the Indemnitees or Recipient, or
Recipient's agents, servants, employees, guests, contractors,
patrons, licensees, or invitees, of any law, statute, ordinance, or
gevernment order of any kind. Further, Recipient will indemnify and
held harmless Indemnitees where injury or damage results or arises
out of the exercise or rights or performance of obligations created by
this Agreement.
TIIese terms of indemnification are effective regardless of whether
said injuries or damages result from the sole negligence, contributory
negligence, or concurrent negligence of Indemnitees. Recipient must,
at its own expense, investigate all claims and demands, attend to their
filial resolution either by settlement or otherwise, defend all actions
with counsel satisfactory to Indemnitees, and pay all costs and
e.penses related to such actions on account of liability, damage,
loss, claims, demands, or actions, including attorney fees.
XVII. Termination.
(A) The City may terminate this Agreement for any of the following reasons:
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(1) The City may Immediately terminate the Agreement due to any
violation by Recipient of section XIV or XV of this agreement.
(2) The City may terminate this Agreement due to failure by the Recipient
to substantially perform the Activities described in Exhibit "A". Director
has the sole discretion to make the determination that Grant funds were
used for activities that did not fall within the permitted applications of tax
revenue under Section 351.101 (a) of the Tax Code. The City may
terminate the Agreement upon thirty (30) days written notice, specifying
that the Director has determined that Grant funds were used for purposes
other than those allowed under Section 351.101 (a) of the Tax Code, and
require Recipient to reimburse the City all Grant funds award. Should
Recipient and Director agree on a modification to the activities specified
in Exhibit "A" and execute a written modification in compliance with
Section XII of this Agreement, the City will not terminate the Agreement
due to Recipient's failure to adhere to the original, superseded contract
terms.
(3) The City may terminate this Agreement due to Recipient's use of
Grant funds to pay for activities other than those qualifying as Eligible
Activities under section V of this Agreement. Director has the sole
discretion to make the determination that Grant funds were used for
activities other than those qualifying as Eligible Activities. The City may
terminate the Agreement upon fourteen (14) days written notice, and
require Recipient to reimburse the City all Grant funds awarded.
(8) Recipient may terminate this Agreement without cause upon thirty (30) days
written notice to City. If Recipient chooses to terminate the Agreement,
Recipient must repay all Grant funds awarded, whether those funds were
expended on Eligible Activities or not.
XVIII. Severability. If any term or provision of this Agreement or its application to a
parson or circumstance is determined to be illegal, unenforceable or invalid, the
remainder of this Agreement will not be affected by that illegality, unenforceability, or
invalidity. To the extent possible, similar legal, valid, and enforceable terms will
automatically be substituted for those that are found to be illegal, invalid, and
unenforceable.
XII. Force Majeure. With respect to any duties, obligations, or covenants (but not
irw;/uding the Completion Report required by Section VII) to be performed, or
consideration to be provided to either party during the term of this Agreement, the party
so obligated shall, in no event, be liable for failure to perform when prevented from
doing so by any cause beyond the reasonable control of that party including, without
limitation: strike, lockout, breakdown, accident, order or regulation of any governmental
authority, failure of supply, inability, by the exercise of reasonable diligence, to obtain
supplies, parts or employees necessary to perform services, or because of war, natural
disaster, or other emergency. The time when that duty, obligation, or covenant must be
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performed or consideration must be provided will be extended for a period of time
equivalent to the delay due to the cause beyond the control of the party obligated.
XX. Notices. All notices, demands, requests, or replies ("communications") provided
for or permitted under this Agreement by either party must be in writing and must be
dEJIivered by one of the following methods: (1) personal delivery; (2) deposit with the
United States Postal Service via certified or registered mail, return receipt requested,
postage prepaid; (3) prepaid telegram; (4) deposit with an overnight express delivery
service, for which service has been prepaid; or (5) fax transmittal. Notice deposited with
the United States Postal Service in the manner described above will be deemed
effective two (2) business days after deposit with the United States Postal Service.
Notice by telegram or overnight express delivery service in the manner described above
will be deemed effective one (1 ) business day after transmission to the telegraph
company or overnight express carrier. Notice by fax will be deemed received upon
transmission with proof of delivery to the receiving party. All communications must be
made to.
If to City:
City of Corpus Christi
Ditector, Parks & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
(381) 880-3461
If to Recipient:
EiIler party may change the address to which notice is sent by providing notice as
described above. Recipient must notify City of an address change within thirty (30)
days after Recipient's address has changed.
XXI. Waivers. The failure of either party to complain of any act or omission on the part
of the other party no matter how long the same may continue, will not be deemed a
waiver by said party of any of its rights as enumerated in this Agreement. No waiver of
any covenant or condition or breach of any covenant or condition of this Agreement by
eittler party at any time, express or implied, will be taken to constitute a waiver of any
subsequent breach of the covenant or condition. Notwithstanding any indulgence of
any breach by the Recipient of the provisions of this Agreement, it is expressly
understood that the City may at any time avail itself of its remedies under this
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Agreement, Including the right to terminate the Agreement on account of breach or
default
XXII. Entirety. This Agreement and all exhibits attached constitute the entire and sole
agreement between the parties regarding the subject matter described in this
Agreement. No other written documents or oral representations will have any force or
effect on the subject matter of this Agreement
XXIII. Captions. The captions contained in this Agreement are not a part of this
Agreement and do not in any way affect or alter the terms of this Agreement.
d in du~icate, each of which will be considered an original, on the /0 -p- day
, 't 11 .2006.
ATTEST:
/".
J1,~
i . '.~
Arma"ndo Chapa, Cit~ . cretary
CITY: OF CORPUS CHRISTI
cfe~ K. Noe, City Manager
~;~_:aY~o=-_
oy D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
(r) 2 ()U~ II '1lJ I ~,;-'"".
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SlATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on
George K. Noe, City Manager of the City of Corpus Chri&J
~r;riFipal c;~rporati9n, ,.on b~alf of the corporation.
. ". ., l i
'/ i , \", }, {
, ,{,.\' 1-, { L(,~.
N ary bli, State of Tex~
"'\
~~t~}Ja~e" l v
t / (c , 2006, by
a Texas home-rule
( I '
OLGA DELACRUZ
Notary Public, StateEof T~::S
My CommiSSion XP'
August '9. 2009
Commission Expires
l
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FOR RECIPIENT
~L' ~ee/
~:~ ---' .\}
Dr, Harvey Knull rPrint dame 1 .
A VP Research rTitle 1
'" 17-06
SlATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on ../ VL 7 / ?~ , 2006, by
Dr, Harvey Knull, AVP Research, Texas A & M University - Theatre, a Texas non-profit
cotporation, qualified as a 501(c)(3) organization under 26 U.S.C. Section 501(c)(3), on
b~ of the corporation.
k7~~ - L ~..".- \ _ " " 7-
Notary Public, State of Texas
--
,-
4-/
Printed Name
~,..Z'/:
~_.//'-
~
DIXIE leE SMITH
My Commlulon Expires
June 10. 2001
Commission Expires G-
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2006 ART SUBGRANT PROGRAM
PART 2: PROJECT DESCRIPTION If completing this form online,
Chg. anizatJ\ 'I' Name . i LI ",,< J f ,
- ;' '/1, r// / '7 t" /
f llltel-I'vlokl ! ax T est page" Includt' one copy for each Project, Fill out all inti rmation that applies.
~~+' A ~
1 I ndlcate the dlsclpl1m'\ s) tha best de"cribe this request 0 Dance ~ Theater D Music D Literature
Visual Arts 0 Arts-in-EducatlOn 0 Museum 0 Cultural 0 Youth Arts
-f, Indicate the current operational budget for your Organizatic)J1: check one
p(T$50,OOO or less [J $50.000-$lC10,OOO D $100,000-$1 million
:5. A "PROJECT" is defined as A singular ewnt or a series of related activities. Each organization may apply
fm no more than 2 prc)1ects: the maximum {otal amount that may be requested is $10,000.
Projects must be completed within the term of support: January 1-December 31. If you
chanae the date (only change allowed) of your project within the grant year, please write
notice of the change to A. C. C. Projects may not be extended into the next year. No
Exceptiens. Initial here,
6. .\ This is Project F _ ~ of d total of J applications, S$ requested:
B Project Title: kAtZ-?/ I- -!-Iv Jt/~r7 d' AdmiSSIOn/ticket Costs :lJff~tJ ~ q~
Date(s' 01 e\'ent( s! !l1clucled in this projcct: r: b))- jJ7{Jl-,cJ:J J.OO/'"
cf~57~
.Ii tJ{) ~i~l4rtJ~
() The Pn).1cct/FxhibitIOIl/Artist for 'xhich funding is being sought is confirmed? m Yes
Is the facil1ty or Vellue in compliance \\ llh the Amencans \\ith Disabilities Act? JK] Yes
DNo
D No
(Please see A.ttachment A to thiS applicatIon. a statement of the Arts & Cultural Conunission's
p(lsition 'JP ,'\ccessibility) [f"'\;n", what are you as an organization going to do to insure
lccesslbilit\' by h,~ndicapped!disabled persons')
!, Lstimated nun1ber of pt?rSOI1> to benef1t directly fr01l1 this IJroject:
,){ /,) ;/
8, Pleases stale all plans t,) ad\lTtise All ad','crtising components are required to include the i\rts & Cultural
co. mmiSSIOD., logo. Na.me all spec. i.fic adv~ris;ng outl~ts used: 0 TV ~ Radio ~ Newsp~er)8J Website-
l:rJ Other...e;, Ir~, ~5 ..J~r-5 IYf<J/rl' C / ,J ~+/nt h') -M 4e )Jm&>;'u:trl ~(lcrtrC;; UfVec:';
D....~scrib.e )pur \.v..ebS..itf'. A). 1..10. w many hIlS per \Veek~. .;. '~J. B) How m. any em(}il.iI};vitations aressntl ~
J'. (tW tJ..e)JL, Ie. },';< +, ?< f/ ""'jr p;,tffJil/Jr^5_ 1.-/:/71 0tJ7'lJh(J;"rr-?f(-ftP/tfJdla.;.n~A p j?.5 <1/It'x
./, vv!-;,';Jv '../., ,::..,L". "5 1<</1/)..'7' ,'rl/~~ .),. "Jhfl-.>cY, /-..2C''!!hl+f~H/~e/C
If yOU are requesting HOT money, your organization 11lll\( market out-of-town, Samples of your marketing
must he included lJ1 \ our ('ompk.tion Report FJilure t(l include such samples will affect future funding,
(I 1";' metho,js,\ftrackuc out-"f-to\\11 ,lttcndces. i.:f' t:-j'/~ P') ~-~/C)(".}{d/.L.j7)e,r- 1!i'Ur a.d4l{.~_5
.;;C" In ~,< ,L -I~, -~ ~ It r LF' / i f r f)' ))::1 (1; i~ .f-J) f' /~ /1,7 or {f'/h6.-# ,
J Uh this aCil\lty d perL1nl1al1l e by ..;tuJen1s 111 a claS5) 0 N\'I ~ Yes lfycs, will there be a
performing in the program') If y':S, he1\\ long \\ ill the professional perform:
(Do not answer unless the actIvity is a youth performance)
PROJECT FINANCIAL DATA
PLEASE NOTE
PROVIDE ONE PROJECT BUDGET ONt Y IN THIS SECTION
PI ,EASE ADD ALL COLU1\INS AND RO\VS WHERE INDICATED (>).
REVE"k.JES
Reminders: r 19ure '"0"' ill the l(\wer nght corner represents the total project revenues associated with this
prOlect ThIs r gurl' should equal the total project expenditures (Figure "D") shoWTI in the lower right corner of
Part 2, Page 2 eirant must be matched \\ith cash ande,r in-kind services. Please note that in-kind resources
ma\ not exceecI _5% oftbc proje:t total
Part F For Actual Project Revenues
2.
REVEJ\TES
Projected Earned Income
Estimated) ickct Sa.~i
{This pre Only
(Rounded To The Nearest Dollar)
C ASH CITY
IN-KIND
PROJECT TOTAL
;ubgrrUl1 req:Jeq
{goods/services max 25~/~ of project)
.1
. ~ "/1~/
~ J' /(/,./ ~./
__ .~~_L:.-..~'-
~ '1~' 'r (/ t;I,<
~1~L".~'
$ I) 75 rJ()
h
Worksh,Ql2,f ees/T uitlUns
Other F arned IncoIll':' Spec fy)
Fundralsing
Mem bers hu:l.S,
"
s
$
'-
,1>
S
$
$
~
I/.(;({',
r
;]57:5
5J5(}, CJI/}
Unearned Income
Government Granb (SpeCIfy):
CIT-I SUBGRAH_L__
"
'i-,
$
$
t
h Foundatio'i Grants ('i)Cllt)
)
$
c Other 1. 'lcilrneCl 1l1c l Spcci 1\1
Contributions; spun,~;'rs
MembershiPs
Other
./
>
:i,
'>,
'S
$
$
$
.;..
~
~
TOT -\L REVF"Il'E~
~
iBox B cannot be more than Box A + C, divided by 2)
A
c
~'
EXPEf'<<>ITURES
PROJECT FINANCIAL DATA can't
Expenditures must be same as revenues in each column; ie, Cash revenue $10,000; Cash expenditure must
equal $10,000. Reminders: No t!rant will exceed Y2 of total Droiect cost. Grant must be matched with cash
and/or in-kind services. In-kind services cannot exceed 25% of total project cost.
(Round To The Nearest Dollar)
EXPENDITURES (ASH CITY IN-KIND PROJECT TOTAL
1-""",", t t"re h'\H g:i'anl request w;;! be ,'rent)
a. Administration:
Allowable Staff Salanes
(This project nnly-Pg.12 )
ProfesslOnaJ Fee~
Other
s
$xxxxxxxx
$
5,
I Goods/ser-vices; may not exceed 2SCYo of project cost)
$
$
$
t-
b. Travel Expenses:
Lod,ztn-:
s
Othe!
$
$
$
c.Othq Exp.enses:
(o,5jJ< moL
Eft\1ltl!11ern Rental
ExhibitlOr;/~~
FaciJlU RenJElL'i..
Insurance
pronlotiOl1_
Printlnl.'
ShipLiilH.2
fuumlie~
Utill~?
Other:/. :<}~(f'f!1:50khd
t-
s~__
1; iiL.:":.y[) rYe I
~ /1'5 JJIJ
~-
-;,
s
"
$ / co. ((J
~ .... :'3 (9[ (J(}
s
s_ __~./_
s~ _____ _
~
$ / :J 5.:(1
5,
$ 30tJfl)
$_. !}:5 CJe,
$
$
$
$
$
$
$
$
$
$
D
TOTAL EXPE'iDlTURES bi95A'J H~57~iiO H I- !5)0,tlO I
Expenses show III these boxes mmt indicate how reyrnues listed are spent. and cannot exceed totals trom Revenues.
The figure in the luwer right ~orner :epresents the ..(,wi expendItures associated \iirh this project/operation.
I
~ ea.' NOTE .please do not add or include any other material with
this rttport. Thank you.
REMEM\BER. DO NOT CREATE YOUR OWN FORMS.USE ONLY THIS FORM-(it may
he .opled, hut 111' changes :lla\ b.' made j, the",.: forms)
~