HomeMy WebLinkAboutC2006-396 - 8/29/2006 - Approved
TEXAS STATE LIBRARY & ARCHIVES COMMISSION
INTERLIBRARY LOAN CENTER GRANT
Grant Number: 771-07040
l) ~~~
I. CONTRACTING PARTIES
Grantor:
Grantee:
Texa~ State Lbrary ano .'\n:hlves CommiSSion ITSLAC)
City of Corpus Chnsti. Corpu~ Christi Public Library
X05 Comanche
Corpus Christl. Texas 7X4P I
P~CEI\f1-~
'~'.J i A J_= L~
September I. 2006. to .;ugust \ I. 2007
SEP 1 '~ alii
4CCOUNTING
II. TERM OF GRANT
III. STATEMENT OF SERVICES TO BE PERFORMED
Grant-funded activities ~hall pn,vide services outlined in the approved Interlibrary Loan Center grant application. The
Grantee will l:omply dunng the period nf this contract and provide services as outlined within the approved grant
application (Interlibrary Loan Cl'nter Grant for State FY07l as approved by the Grantor. The approved grant application
submitted by Grantee becomes part of this contract by thIS reference
\ Grantor will reimburse Grantee for expenses incurred in processing and filling interlibrary loan (ILL) requests for
library materials and II1fol'mation Iro!11 public. academic. and special libraries and for processing ILL requests
origll1atll1g with the grantee. Grantor will also reimburse Grantee for providing OCLC system use support to Texas
Group selectIve user librarIes in the Grantee' s service area.
B. Grantee will provide free Interlibrary loan ~ervice according to the operating procedures set by Grantor.
C Grantee will empluy the fldlowmg full-time equivalent IFTE) positions. whose work assignments are exclusively to
prOVIde mterlibraf\ loan sl'rvices
I FTE Library ASSlsant II
I FTF Senior Library Aide
1 FTF Senior Library Aid\
D Grantee will provlde telephone 11I1el~) Jirectly into the interlibrary loan office. telephone extension to local library
telephones. and permit the computer( s) tu be connected without charge to access OCLC or other appropriate
technolugy.
E. Grantee agrees to provide rapiJ aml convenient access to its catalog of holdings and its circulation system for use
without charge by the prolect staff
r The budget allocations are based on the following performance objectives:
1. Fill 14,700 mterlibrary loan requests from the Grantee's resources.
2. Process 34,O()() interlibrary loan transactions.
3. Maintain an average response time of 24 hours for mterlibrary loan requests.
4. Maintain a maxImum turnaround time of 8 days for requests from the region filled by the Grantee.
5. Maintain a maximum turnaround time of IS days tor requests referred to and filled by other libraries.
6. Mamtain contractual obligations with Clio for whIch funds have been provided for within grant budget.
7. Maintain contractual obligations with TExpress for which funds have been provided for within the grant budget.
G. Grantee will comply during the period of thIS contract with its approved Interlibrary Loan grant application.
H. Grantee agrees. upon written request of Grantor. to participate fully in any special study, survey, or other research
and testmg which is designed to evaluate or improve interlibrary loan policies, procedures, or management.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
'T"'. ~ ..! .m",," ,t the> mant shall not exceed: $157.060
2006-396
08/29/06
Res026947
Tx State Library and Archives
I "f ~
~ Changmg the scope or objectives of the approved program. regardless of whether there is an associated budget
revision A change III scope is a subsLlI1tivt' difference III the approach or method used to reach program objectives.
( Changes In the Item~ listed under till' followlllg cost categories are required if an item's cost or features are
~ubstantially different from wnat the approved grant application specifies. or from a previously approved fiscal or
program reV ISlon Note \Vritll~n pnor approhtl is required for ALL changes involving the purchase of computer
l':ljUipmelll ()! Internet 'erVlce~ In addition. C,lantee mu~t complv with Internet Safety Certification requirements. as
lurther outlined in Section XII )f thi~ cOlltrad
Pre-award Co~t~
None
2. Insurance (if not requIred by the grant \
None
3. Rearrangements and Alterations of Facilities
None
4 Euuioment/Pn~
None
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A All changes to items listed in the Equipment/Property category specified in Section IV. I. of this contract require
written pnor approval. This category includes equipment. furniture. library materials, etc., purchased wholly or in part
with grant funds. The approved budget amount listed in Section IV.1. plus any subsequently approved Budget and/or
PrOlram Revisions. ~iJl be the total approved equipment expenditure amount. This is defined as the cost of the
equipment and/or property. including any cost necessary to put the item into service, such as the cost of any
modifications. attachments. accessories. or auxiliary apparatus necessary to make the item usable for the purpose for
which it IS aCljuired Ancillary charges. ',uch as taxes. duty. protective in-transit insurance, freight, and installation may
be included in. or excluded fr1)m the expenditure cost in accordance with the Grantee's regular accounting practices
and Generally Accepted Accounting Practices (GAAP)
B The Grantee will comply with UGMS Part Ill. Subpart C. Sec.~2 (d)(3) which requires certain items of equipment to
he maintamed on inventory if tile item's ~'OSI is above $500.
C The Grantee agrees to submll the TSLAC EquipmenUProperty Acquired Form with the Final FSR, no later than
October 31, 2007. for all equipment/property purchased with grant funds during the FYO? grant year. This list must
balance with the equipment/property purchased under the approved grant application and all subsequently approved
Budget and/or Program Revisi,ms.
D Grantee must furnish a statement to Grantor ,:ertifying the governing entity's capitalization level with the approved
grant application or the first RFF submitted. Grantee agrees to maintain records on all equipment/property with an
acquisition cost above governt ng en! ity'~ caplla lization level.
F Subject to the obligations and ,:ondition~ set forth in the UGMS Part III, Subpart C. Sec. 32, title to equipment acquired
under a grant will vest in the Grantee upon acquisition. Grantee must include any equipment/property acquired with grant
funds III the reqUIred bi-annual property mventory. and follow the UGMS Part III, Subpart C, Sec. 32 (d) that requires the
Grantee (ll reconcile the equipment/property records with a physical inventory of the equipment/property every two years.
This bi-annual inventory does not need to he submitted III Grantor. but must be maintained by the grantee and will be
subject tll review by Grantor. When property is vested in the Grantee. Grantee will dispose of equipment/property in
accordance With the UGMS P,lrt III. Subpart C Sec. 32 Ie). When the Grantee has been given federally- or state-owned
equipment/property. Grantee ~ilJ follow Ihe UGf\.1S Part Ill. Subpart C. See 32 (t).
VII. REPORTING REQUIREMENTS
The State Legislature has charged the Grantor \\,Ith submitting performance measurement reports that specify the level of
services provided by Its programs and services. In accepting these grant funds, the Grantee acknowledges responsibility for
performing certain services ,)II behalf of the Grantor. as outlined in the approved Grant Application. Therefore, the Grantee
1~ responsible for submitting peflodic rep(lrts that retlect Ihe Grantee's level of performance on these services to the
(rrantor. To comply with these reliuirements. the Cirantee agrees to submit reports that are timely, accurate, auditable, and
c'onsistent WIth definitions
FY 2(!i)7 ILL Grant
l ." '
A The Grantee agrees to submit ILL statistics to Grantor monthly. Grantee will maintain a record of each interlibrary loan
request submitted to ottler Iibranes.
B The Grantee agrees to submit iurnaround time data records to Grantor within two weeks of the completion of the data
records.
C TSLAC has provided the OCLC Interlibrary jlJan tool, llLlad. to particular Grantees for the purpose of facilitating the
ILL proce'-s GranteesNho ha\ e been pmvided this tool wIll pmvlde quarterly narrative progress reports detailing steps
taken to 1ully Implement the u,e of OCLC', 1I.I.Iad Interlibrary loan management software tool. The progress reports
will be e\ aJuated by Grantor tl certlfy tllat Grantee has maul' reasonable efforts to collaborate in a timely fashion with
Grantor 11 ensure etlil.tent and effective llllpll'1nentatioll of the tool Grantor is hosting the ILLiad server to benefit
program partICipants. ,1l1d !lmtly implementalilln is reqUIred tll achieve full benefits of the software application. The
quarterly ILl lad reporh are du<> on the same dates as the FSR schedule. as lIsted in Paragraph D of this Section.
[I The Grantet' agrees tll subml i a narrat I ve quarterly report on all activities relating to the program to the Grantor
form to be layed out by the Gr'antor on or hefore due dates listed in the following schedule:
Reporting Period Due Date
September l, 2006 - November 30. 2006 December 7, 2006
December I, 2006 - rebruary2~, 20m March 7, 2007
March I. 2007 - May 3 L 2007 June 7.2007
June I, 2007 <\.ugusI 31. 2007 September 7, 2007
I: The Grantee agrees to submit the TSLAC FSR form for the grant funded under this contract no later than the due dates
listed in the following schedule. Grantee should submit a Final FSR once all grant funds have been expended and all
program reqUIrements are acc<lmplIshed. Grantee should mark the last required FSR as "Final" and not submit any
subsequent FSR forms
Reportmg Period Due Date
September I. 2006 - :~ovember 3(L 2006 December 30,2006
December I, l006 - February 2H, 2007 March 30, 2007
March l, 2007 - May 3 L 2007 June 30, 2007
June L 2007 .. August 31. 200i' September 30, 2007
If necessary. a revised Final FSR must be submItted no later than October 31,2007.
F The Grantee will send the Grantor a copy of all management letters issued by an auditor with the reporting package,
UGMS Part IV, Subpart C. Se~. 320 (b). WIthin 30 days of the audit The audit's Schedule of Expenditures of Federal
and Statt' A wards must list th~ amount of TSLAC awards expended for each award year separately.
VII. GENERAL TERMS AND CONDITIONS
A The Grantee will comply with rhe TexNet Center PolIcies Manual,
B The Grantee will comply with the Rules for Administering the Library Systems Act, Texas Administrative Code, Chapter
I . Rule] j AI1
(' The Grantee will comply with the following parts of the Governor's Office of Budget and Planning, UGMS revised
.I une 2004. located at: ~vW~'. f!O vernor. state. tx. us/divisions/stater! rantslzuidelines/files/UGMS062004.doc.
Part I. Cost Pnnclpies for State and Local Governments and Other Affected Entities (Adapted from OMB Circular
\-x7)
Part II. State Uniform Adm1l1istratlve ReqUIrements for Grants and Cooperative Agreements (Adapted from OMB
Circulars A- ! 02 and <\.-122 )
Part III State of Texas Singk Audit Circular iAdapted from OMB Circular A-133)
D For grants funded with federal funds. the Grantee will also comply with the Office of Management and Budget (OMB)
Circular A- 133. AudIts of States. Local Government:-,. and Non-Profit Organizations (revised 6/97), located at:
www.whltehouse.f!ov/(lnlb/r!ralltslzrantscIrc/llars.html.
j-' The Grantee will comply with the Institute of Museum and Library Services' 45 Code of Federal Regulations, Part 1183,
Uniform Admimstratlve Requllements for Grants and CooperatIve Agreements to States and Local Governments (adapted
trom OMB Circular A 102). Grantee will also comply With the requirements of the Children's Internet Protection Act
(ell' A), as outlined in Section XIL paragraph D of thIS \:ontract
FY 2(H <7 ILL Grant
~ "I '.
f All publlc!ty relating the !2rant award must II1cIude acknowledgement of the Texas State Library and Archives
Commissum and the InstItute 01 Museums and Library ServIces whenever possible and practical. Publicity includes, but is
not limited 10 press reieases. media events. public events. displays in the benefiting library, announcements on the
(Jrantee'" website and material, distnbuted through the grant project. The Grantee will provide Grantor with one set of all
public relations matenals prodL]I:ed under this grant with thl' Final FSR
(, Grantee understands that accepTance of funds under this contract acts as acceptance of the authority of the State Auditor's
Office. or ,mY successor agency to conduct an audit or investigation in connection with those funds. Grantee further agrees
tll cooperate fully WIth the Stal e AuditOl \ Office or its sllccessor in the conduct of the audit or investigation, including
providing all records requestelJ Grantee will ensure thaI thIS clause concerning the authority to audit funds received
Illdirectl) hy Sub-grantees through Grantee. alldthe requIrement to cooperate. is included in any sub-grant awarded.
H The Grantee agrees to maintain all finanCial and programmatIC records. supporting documents, statistical records, and other
records relatll1g to this t:rant aVI ard tor a minImum of five years after Close of Grant. Close of Grant is defined for this
grant as th\:.' date Grantee submICs to Granlllr the hnal FSR tor the ('urrent grant period.
The Grantee agrees 10 develop Ir reVIse. ,h necessary. an) speCIfic wntten documentation of its current procedures for (1)
collectmg and reportmg performance measures: (2) conducting a fixed asset inventory; and or, (3) any other issues
identified In Grantor's lI1ternal dudit rep()!1 ot grant activities. Drafts of this procedural documentation will be submitted to
Grantor h\ dates establIshed mutually between Grantor and Grantee. Grantor will provide review and guidance to enable
final VerSHlTIS to be appwved 01 or before establIshed deadlInes
VIII. ENF9RCEMENT
A ReQJedies for noncompliance If a Grantee Ul' Sub-grantee materially fails to comply with any term of an award,
whether "tated in a state statute or regulation, an assurance, in a state plan or application, a notice of award, or
elsewhere Grantor ma} take me lor more nl lhe followmg: actions. or impose other sanctions, as appropriate in the
CIrcumstances
!, Temporanly withhold casll payments pendIng correctJon of the deficiency by the Grantee or Sub-grantee, or more
severe enforcement action hy Grantor:
Disallow (that is. deny both use of funds and matching credit for) all or part of the cost of the activity or action not
in compliance;
Wholly or partly suspend (lr terminate the current award for the Grantee's or Sub-grantee's program;
4. Withhold further awards for the program: ()f
5. Take other remedies that llIay be legally avaIlable.
')
,
,
B H~inl!s. appeals, In taking at! enforcement action. Grantor will provide the Grantee or Sub-grantee an opportunity for
such heanng, appeal, or other administrative proceeding to which the Grantee or Sub-grantee is entitled under any
statute or regulation applicable to the action involved.
C Effacts of suspension and termination. Costs of Grantee or Sub-grantee resulting from obligations incurred by the
Grantee or Sub-grantee during a suspension or after termll1ation of an award are not allowable unless Grantor expressly
authorize, them In the notice (,f suspension or termination. (lr subsequently. Other Grantee or Sub-grantee costs during
suspension or after term mati or which are necessary, and not reasonably avoidable, are allowable if:
1. The lOStS resulting from obligations wl1lch were properly incurred by the Grantee or Sub-grantee before the
effective date Ill' sllspenSion \lI terminatllln are no! 111 anticipation of it and, in the case of a termination, are
noncancelable: and.
) The costs would he allowable If the award were not suspended. or expired normally at the end of the funding
period in whIch the termination takes effect
D Relationship to Debarment anJ Suspension The enforcement remedies identified in this section, including suspension
and termmation, do nllt preclude Grantee (lr Sub-grantee from being subject to "Debarment and Suspension" under
Executive Order 12549 (see llGMS Pari Ill. Subpart C. Sec 35) and state law,
IX. CONTACTS AT TSLAC
Questions or concerns about mOl!rammatlc Issues. budget and or program revisions and narrative reports should be
directed to this grant's Program \1anager:
FY 2(i1f? ILL Otani
_~ \)f ....,
-~
TexNet Coordmator
Phone: 5 ! 2-463-5406 Fax' 5 I::: -l)3h-2~()6
E-mail: sbennett@tsl.state.tx.us
Questions or concerns about regulatory or finanCial issues should be directed to:
Manager, Accounting and Grants Department
Phone: 512-463-6626/ Fax: '1 12-475-0 185
E-mail: mmartin@tsl.state.tx.L1s
DocumentatIon relating to reqUired Requests tor Funds, FinanCIal Status Reports, and Equipment/Property Acquired
Report should be directed to:
Grants Accountant
Phone 512-46:,-5472 / Fax: 512-475-01 X5
E-mail: grants.accounting@tsl.state.tx.u,;
Payments from Grantee to Grantor. such as those for excess advanced funds or for interest earned on advanced funds,
should be mailed with J revisedFSR. an explanation of the purpose of the payment, and the grant number. This
information ,;hall be directed to
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box ] 25 16
Austll1. TX 7X7 1 1-251 (,
X. APPLICABLE AND GOVERNING LA W
A. The laws of the State of Texas shall govern tlm grant. All duties of either party shall be legally performable in Texas.
The applicable law for any legal disputes arIsing out of this contract shall be the law of (and all actions hereunder shall
be brought in) the State of Tex;\s, and the forum and venue for such disputes shall be Travis County, District Court.
B This grant is subJect to availability of funds
XI. GR1\NT CERTIFICA TIONS
A Grantor certifies that: ,1) the,ervices specifieJ in the approved grant application and this contract are necessary and
essential for activities that are properly within the statutory functions and programs of the affected organizations; (2) the
services, supplies or materials u mtracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be
supplied under contract given to the lowest bidder; and, (3) the grant is in compliance with Texas Government Code
~441.006. Texas Admilllstrativc Code Title XIII. ~ 1.146. Texas Government Code ~441.135 Grants (Systems Act), P.L.
108-81, the Library Sef\1ces and Technology Act (LST A). the State Plan for the LST A in Texas and UGMS.
B The Grantee affirms that It has not given. ()tlered to glVt.~, nor mtends to give at any time hereafter, any economic
opportunity. future emplnyment gift. loan. gratuity. speciai discount. trip. favor or service to a public servant in connection
with this l:ontract. The Grantee further affirms that its employees or agents shall neither solicit nor accept gratuities, favors
or anythin!2 of monetan' value t'om contractors potential contractors, or parties to any sub-agreements.
The Grantee certifies bv this cpntract that no Federal appropriated funds have been paid or will be paid, by or on behalf of
the Grantee. to any person for iI1f1uencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congres~. Dr an employee Df a Member of Congress in connection with the making of
any Federal grant. the enterIngnto Dr any cooperative agreement. and the extension, continuation, renewal, amendment, or
modificatIon pf any Federal gr;tnt or cooperatIve agreement. If any funds other than Federal appropriated funds have been
paid or will be palJ 1m ~uch purpose. the Grantee shall complete and submit OMB form SF-LLL, Disclosure of Lobbying
\ctivitie\ 1Il accordalK'c WIth itS instructlon~. The Grantee shall require that the language of this certification be included
!l1 the avvarJ documents tor ,tll subawards at all tIers ! mcludmg subgrants, contracts under grants and cooperative
agreement;;. and subcontracts) "nd that ali suhrecipients shall certify and disclose accordingly, as specified in Title 31 U.S.
Code, Sel 1 ''12.
D Grantee has proVided ID Grantnr the mandatory Internet Safety Certification (Certification) that it is in compliance with
requirement;, of the Children' ~ Internet ProtectIon Act (ClPA) for any federal funds under this grant that will be used to
purchase computers u;,ed to alcess the Internet ur pay filr the direct costs of accessing the Internet. Grantee agrees to
l:ollect, a, required anJ appropriate Cel11fical Ion forms from all libraries receiving benefits of federal funds expended
under this contract
1-1' 20i!; ILL Granl
h \If "
F The Grantee certifies that no kderal funds trom this grallt award will be made available for a public library, or public
elementan or secondal) sch()(,J library that does not currently receive E-rate services, to purchase computers used to
access the Internet or pelY fpr the direct costs ol accessing [he Internet, unless the library has certified compliance with the
applicable CIP A requirements Should federal lunds awarded as part of this grant be used to purchase computers for a
public librarY. or public ..:Iememary or secondary schoollihrary that does not currently receive E-rate services, to be used to
access the Internet or pcl~ for thl' diret'l C(lsts 'lf <Iccessing Ihe Internet, Grantee will ensure Certification forms are received
from allllhranes recelv;ng benetits of federal funds expended under thls contract.
f. The Grantee certlfies all applicible acti\ iries related to thiS grant will be in compliance with the Copyright Law of the
United States (ritle J 7. L.S Code)
C. In addition t\) federal rttquiremt'nts, state law requires a number oj assurances from applicants for federal pass-through or
other state-appropriated funds. (UGMS Part II!. Subpart B. See. 14 State Assurances):
I I) /\ subgrantee mUst comply with Texas GllVt'rnment Code. Chapter 573. Vernon's 1994, by ensuring that no officer,
employee. or member of [he applicant's governing hody or of the applicant's contractor shall vote or confirm the
employment of any person related within the second degree of affinity or the third degree of consanguinity to any
member of the g<>vernll1g body or to any other officer or employee authorized to employ or supervise such person.
This prohibition shall not prohIbit Ihe employment of a person who shall have been continuously employed for a
perl< Id of two years. or sllch other period stipulated hy local law, prior to the election or appointment of the officer,
employee. O[ govcrning blldy member related to such person In the prohibited degree.
[2} A subgrantee mu~t 111 sure hat all in10mmtlon collected, assembled or mall1tained by the applicant relative to a project
will be available III the public during normal business hours in compliance with Texas Government Code, Chapter
552 V emon' s 1994, unle'., otherwise expressly prohIbited by law
Ii) A sllbgrantee must complY with Texas Go\ernment Code, Chapter 551. Vernon's 1994, which requires all regular,
speCial or called meeting ,}f govemmemal bodies to be open to the public. except as otherwise provided by law or
spellfically permitted 111 the Texas Constitution.
(4) A sllbgrantee must comply with the Texas Family C ode, Section 261.101 which requires reporting of all suspected
case~ of child abuse to l\lcal law enforcement authorities and to the Texas Department of Child Protective and
Regulatory Services. Sub~rantees shall al,u ensure that all program personnel are properly trained and aware of this
requirement
i:)) Subgrantees wIll I:umplyvith all federal ~tatutes relating to nondiscrimination. These include but are not limited to:
(a) Tltk VIol' the Civil Rights Act of 1964 I P.L. 8X-\52) which prohibits discrimination on the basis of race, color or
natl\lnal origin: ! b Title IX of the Education Amendments of 1972, as amended (20 D.S.C. ~~168I-1683, and 1685-
16Rhi. which prohIbits dlscriminatJ(ln un Ihe basis of sex: tc) Section 504 of the Rehabilitation Act of 1973, as
amended (29 L'.S.c. ~7(l4). which prohiblts discrimination on the basis of handicaps and the Americans With
Disabilities A.ct 0) 1990: (d) the Age Discrimination Act of 1974, as amended (42 D.S.C. ~~6101-61O7), which
prohlbll., discrimination 011 the basi, of age: (e) the Drug Abuse Office and Treatment Act of 1972 (PL. 92-255), as
amended, relating to nondiscnminatlon on the baSIS of drug abuse; (0 the Comprehensive Alcohol Abuse and
Alui!lOlism Prevention, rreatment anJ RehabilitatIon Act uf 1970 (P.L. 91-616), as amended, relating to the
nonJIStTlminallof) on the hasis \ll akllhol abuse or alcoholism; (g) ~S523 and 527 of the Public Health Service Act of
!91' 1-+2 Us.e 290 dd-; and 290 ee-3l, as amended, relatll1g to confidentiality of alcohol and drug abuse patient
recmd". (hi Title VIII \ f the C1\1I Rii,':ht., Act (>1 196X (42 U.S.C ~3601 et seq.), as amended, relating to
nond NT!mll1at 101, 111 the s.lIe. rental or j lIlancmg of hllusll1g: Ii) any other nondiscrimination provisions in the specific
.statute! s underWl1lCI1 apphcatIun tor hcderal aSSIstance IS bell1g made: and (j) the requirements of any other
nonJ1ssrimmatl()Ji statute! ,) which may applY to the ~lpplicatl()ll.
;()) Subg:rantees will tumply as applicable, With the prOVisions of the Davis-Bacon Act (40 D.S.C. s~276a to 276a-7),
the Copeland AC1 (40 U.~c. ~~276l and i:"; U.S.C ~~X74). and the Contract Work Hours and Safety Standards Act
IAO l iSC. ~s327 .;331, regarding labor standards tor federally aSSisted construction subagreements.
7) Subgrantees will:omply with the proVISlollS of the Hatch Political Activity Act (5 D.S.C. ~7321-29) which limit the
politIcal actlvil; 11 emplt 'yees wh(,se pnnClpal employment activities are funded in whole or in part with Federal
fund s.
X) Subgrantees wIll ('ompl\ with tht mlTllmLlm wage and maximum hours provisions of the Federal Fair Labor
Standard., Act and the InlL'rgovemmental Personnel Act of 1970, as applicable.
9) Subgrantees Vv III lllsure tllat the faCilities under Its ownership. lease or superVision which shall be utilized in the
accumpltshmentlt the project are not listed on thl' EnVironmental Protections Agency's (EPA) list of Violating
Fauiitles and Ihal II willliotifv the Federal grantor <I\!ency of the receipt of any communication from the Director of
fey 2(>1" ILl. Grant
,,f ,
the EP/\ Office pf Feder,d Activities indllating that a facility to be used in the project is under consideration for
listing hy the EP A i EO i 73X)
! ()) Subgrantees WI] I assIst the awarding agency II1 assunng compliance with Section 106 of the National Historic
Presef\ation Act ilf 196(1, as amended i 16 use 470). EO I ]593 (identification and protection of historic
propertieS), and the Archal'ologlcal and Historic Preservation Act of 1974 ( 16 U.S.c. 469a-1 et seq.).
i I Subgrantees will comply with Public Law 103-2T also known as the Pro-Children Act of 1994 (Act), which
prohibits smokIng within Iny pnrtion of any indoor facility used for the provision of services for children as defined
by the ,\ct
j 2) Subgrantees will'pmply vith all federal t,IX laws and are solely responsible for filing all required state and federal
tax (i1mb
13) Subgrantees w1l1 comply with all applicable reqUIrements of all other federal and state laws, executive orders,
regulations and p(ll1cies gl'vernmg thIS program.
14) The applicant must certit v that they are lint debarred or suspended or otherwise excluded from or ineligible for
participation in federal assistance pft 19rams
15) Subgramees mus1 adopt and implement applicable proVIsions of the model HIV/AIDS work place guidelines of the
Texas Department nfHealth as reqUired by the Texas Health and Safety Code, Ann., Sec. 85.001, et seq.
SIGNA TURES
GRANTQJ!
GRANTEE
Texas State Library and Archives Commission
City of Corpus Christi, Corpus Christi Public
Library
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(1 - I ~ / Crt
Sig u (Must be an official empowered
to nter into contracts)
i
Edward SeiClenberg. Assistant State Libra an
Date
Mari~~~~fficer
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roved as to form:
Date
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~t9r
Assistant City Attorney
f r City Attorney
Beverley Shirley, Library Resources Director
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Date
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,
Susan Bennett, Contr t Mana~er
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The undersigned certifies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection \vith the making of any Federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement.
If any funds other than Federal appropnated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperati ve agreement, the undersigned shall complete and
submit Standard Form[lL 'Disclosure Form to Report Lobbying,' in accordance with its
instructlOns.
1
The undersigned shall require that the language of this certification be included in the award
documents for al] subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose
accordIngly.
This certification is a material representation of fact upon which reliance was placed by the Texas State
Library when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
City of Corpus Christl
Organization Name
ILL Grant # 771-07040
Project
Constance P. Sanchez, Assistant Djrector of Financial Services
Name and Title of Authorized Representative
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Signature
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Date
34 CFR 112.110
TSL 9.\04
FY99\Grants\Forms\Certification Regarding Lobbying.doc
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This certification is reqUIred by the regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The regulations were published as
Pan VII of the May 26, 1988 Federal RegIster (pages 19160-12911). Copies of the regulations may be obtained
by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements In this
certification, such prospective participant shall attach an explanation to this proposal.
City of Corpus Christi
Applicant
Constance P. Sanchez, Assistant Director of Financial Services
Name and Title of Authorized Certifying Official
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Date
Signature
ILL Grant # 771-0704C
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ASSURANCES - NON-CONSTRUCTION PROGRAMS
OMS Approval No. 0348-0040
Public repomng burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, Including suggestions for
reducing this burden. 10 the Office of Management and Budget, Papervvork Reduction Project (0348-0040), Washington, DC 20503.
IPLE. ASE DO NOT RETURN YOUR COMPLETE. 0 FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
-, , --
NOTE: Certain at these assurances may not De applicable to your project or program. If you have questions, please c~ntact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project describe,j in this
application
2 Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative. access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
Will establish safeguards te prohibit employees from
using their positions tor a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest. or personal gain
4 Will initiate and complete the work withlfi the applicable
time trame after receipt of approval )f t'le awarding
agene.,
5 Will comply with the Intergovemmental Personnel Act of
1970 (42 U.S.C. 9$04728-4763) relating to prescribed
standards for merit systems tor programs funded under
one oj the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C F.R. 900. Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination The~e include but are not limited to
(a) Title VI of the Civil Rights Act of 1964 (P.L 88-352)
Which prohibits discnmination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. SS1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Previous Edithtn Usable
Act of 1973, as amended (29 U.S.C. 9794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. S961 01-6107), which prohibits discrimination
on the basis of age; {e) the Drug Abuse Office and
Treatment Act of 1972 (P.L 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (1) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L.91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) SS523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 99290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. 993601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7 Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P. L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8 Will comply, as applicable, with provIsions of the
Hatch Act (5 U.S.C. 991501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Authorized for Local Reproduction
Standard Form 4248 (Rev. 7-97)
Prescribed by OMS Circular A~102
ILL Grant #
1-07040
"lIiIIIIlI!!Ji'.""'"
9 Will comply, as applicable, with the provisions ot the Davis-
Bacon Act (40 U.S.C. 99276a to 276a-7), the Copeland Act
(40 U.S.C S276c and 18 U.S.C. S874), and the Contract
Work Hours and Safety Standards Act (40 U.S.c. SS327-
333), regarding labor standarcs for federally.assisted
construction subagreements.
10 Will comply. I applicable, with food Insurance iJurchase
requirements at Section 102(a) of the Flood Disaster
Protection Act of 1972. (P. L. 93-234) which :equires
recipients in a special flood hazarc area to participate in the
program and to purchase flood insurance if the total cost of
Insurable construction and acquisilJon is $10.000 or more.
11 Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91.190) and
Executive Order (EO) 1" 514; {b notification of violating
facilities pursuant to EO 1 1738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains In accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. SS1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. SS7401 et seq.); (g) protection of
,mdetground sources of drinking water under Hle Safe
Drinking Water Act of 1974, as amended (P.L. 93.523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973 as amended (P L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. 991271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13 Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic PreseNation
Act of 1966, as amended (16 U.S.C. 9470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act 01
1974 (16 U.S.C. 99469a-1 et seq.).
14 Will comply with P.L. 93-348 regarding the protection 01
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. SS2131 at
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. 9S4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17 Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations. "
18 Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATUR~;OF AUTHORIZED CERTIFYING OFFICIAL TITLE
~_~ O---.---A-_.--<-..-_-l. -{'> 21L_ --~.-'-.5 Assistant Director of Financial Services
APPLICANT ORGANIZATION DATE SUBMllTED
City of Corpus Christi g ~ J- '-I _0 0
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ILl Grant # 71-0704U
Standard Form 424B (Rev. 7-97) Back'