HomeMy WebLinkAboutC2006-401 - 9/12/2006 - Approved
Corpus Christi International Airport Terminal Chiller Replacement - Proiect 10008
CONTRACT FOR ARCHITECTURAL/ENGINEERING SERVICES
The City of Corpus Christl, Texas. hereinafter called "City" and Bath Engineering Group, Inc.
hereinafter called "Consultant" hereby agree as follows
I. SERVICES TO BE PERFORMED
The Consultant hereby agrees, at his/her own expense, to perform all
architectural/engineenng services necessary to research, document, design and prepare
plans, speCifications, bid and contract documents to complete the project described as
follows
II. SCOPE OF SERVICES
The Consultant's services will include basic research, documentation and design necessary
for the preparation of plans and specifications required for the:
· replacement of the eXisting chillers that supply chilled water to the Corpus Christi
International Airport Terminal Including piping modifications, electrical and control
systems and schemes for a variable flow system to save energy by reducing the
electncal demand to the existing pumping system; and
rhe project scope will include all elements necessary to provide a fully functioning Heating
\/entilation and ,A,lr Conditioning (HVAC) system including demolition, installation,
reconstruction and construction to fully integrate the system with existing distribution system.
The Consultant will work closely to design and phase the construction program so as to
minimize any disruptions and allow continued occupancy and use of the Corpus Christi
international Airport Terminal bUilding. The Consultant, in the performance of this contract,
Nill exercise usual and customary professional care in Consultant's efforts to comply with the
applicable codes and regulations of City. State, and other Federal authorities having
Junsdiction including applicable fire codes, life safety codes, health regulations, Texas
Department of Insurance Windstorm Protection requirements, the Americans with
Disabilities Act the Texas Department of Licensing and Regulation, Elimination of
Architectural Barriers Program (Article 9102), the Texas Trench Safety Act, and the Storm
Water Retention Act. The Consultant will Include In the technical specifications a section
entitled Trench Safety which will Incorporate by reference the legislation relating to the
Texas Trench Safety Act The City will address any asbestos or other hazardous materials
through a separate contract
Preliminary Phase - The Consultant will:
a Confirm evaluate, and field-verify existing site conditions. City will provide record
information and data as available from City Engineering files.
b Meet as needed with City staff and other Agencies to define the project concept and identify
any permitting
c. Assimilate all review comments. modifications. additions/deletions and proceed to next
phase upon Notice to Proceed
The City Engineer has or Will provide as available and applicable:
a reproducible standard detail sheets
b city standard specifications standard provisions. forms, and notices;
"h~~~",.. ~M +hc r"Ir"iCf't c;pecifying the funds available; and
2006-401 :lata of the existing facilities if available.
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2. Design Phase - The Consultant will
a. Develop and submit for review a 60% complete set of plans, with layout of the plans in the
City of Corpus Christi's preferred format
· Furnish the desired quantity of plan sets to the City of Corpus Christi for review and
comment Cost of reproduction services shall be assumed by the City as part of the
authorized fee
· Develop and submit an opinion of probable construction cost for the project
Improvements
· Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed
b Complete and submit a 100% complete set of construction drawings, plans, details, contract
documents, technical specifications and bid documents in accordance with the City of
Corpus Christi's preferred standard format.
· Provide the marked-up 60% review set so the City may determine that the comments
were Incorporated into the 100% set
. Provide the final opinion of probable construction cost
· Furnish the City with both a reproducible set of plans with specifications and bid
documents for the bidding process, as well as the full documents in electronic format
3. Bid Phase - The Consultant will
a. attend on-site(s) pre-bid conference noting Inconsistencies (if any) in the bid documents;
b prepare for the City Engineer any addenda necessary to inform contractors of other revisions to
the bid documents identified prior to bidding Addenda will be prepared by Consultant and
reproduced and distributed by the City Engineer
c; assist the City Engineer in securing bids, analyze bids, prepare a bid tabulation, and make a
written recommendation concerning award of the contract; and
d in the event the bid received by the lowest responsible bidder exceeds the established project
budget for construction the Consultant will, at his/her expense, confer with City Engineer and
make reviSions as necessary and satisfactory to the City Engineerto permit the re-advertising of
the project for bids.
The City Engineer has or will:
a reproduce all documents and addenda to be distributed to prospective bidders;
b deliver (with the assistance of the Consultant) documents to all regulatory authorities as
required for review;
~ advertise the project for bidding maintain the list of prospective bidders, receive and process
depOSits for bid documents, Issue (with the assistance of the Consultant) any addenda, prepare
and supply bid tabulation forms, and conduct the bid opening;
d receive the Consultant s recommendation concerning bid evaluation and award and prepare
agenda memorandum for the City Council concerning contract award; and
e prepare review and pr'ovide copies of the contract for execution by the contractor.
4. Construction Phase -- The Consultant will:
a attend and assist the City Engineer with a pre-construction meeting between the contractor, City
Engineer, and other interested parties
b. review and check for approval, materials and other submittals customarily provided by the
Contractor or required by contract documents during the course of construction by the contractor
and ensure that two f!eld copies and one record of submittal data is provided to the City
Engineer
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c provide Interpretations and clarifications of the plans and specifications for the contractor and
authorize minor changes which do not affect the contractor's price or the duration of the
construction contract, and are not contrary to the general Interest of the City under the contract;
d review and evaluate any change order proposals that may be necessary during the progress of
the work including a recommendation to accept or reject;
e consult with the City Engineer and advise during construction and confer with City staff and other
governmental authorities as needed
make necessary Visits to the site(s) of the project, work in cooperation with the City Engineer
and contractor to observe the general progress and quality of work, and determine, in general, if
the work IS being done in accordance with the contract documents and in accordance with the
quantities of work represented In current contractor requests for payment. Site visits will include
minimum inspections to ensure compliance With contract documents. Consultant site visits will
not constitute or be confused With a resident inspection or continuous monitoring of the progress
of construction.
9 travel in Corpus Chnst and its enVirons, as necessary for accomplishment of services under
this contract
The City will
a prepare, review and approve monthly payment requests and time statements by the contractor;
b prOVide all engineering materials testing and laboratory services by separate contract; and
c prOVide field Inspection of the construction on a regular basis, at City expense, to maintain a
record of the progress and quality of the work
5. Record Drawings - The consultant will review the Contractor's field set of construction
drawings and speCifications. On the basis of "red-line" drawings and marked-up specifications
provided by Contractor, and based upon known deviations, change orders, mark-ups, and changes
reported by the City project inspector, the Consultant shall prepare "as-built" record drawings and
specifications of the project as constructed and deliver to the City Engineer a reproducible set and
electroniC file (AutoCAD r 4 or later) of the record drawings and a marked up set of specifications.
6. POST-CONSTRUCTION SERVICES The Consultant will:
a conduct a preliminary Inspection and prepare a punch list of items for correction, repair or
installation by the contractor to be delivered to the City Engineer and contractor prior to final
inspection
b conduct a final inspection with the City representative and contractor which shall include a
familiarization walk-through With City personnel (if applicable) of mechanical and control
systems, emergency procedures, and maintenance procedures;
c review of the following materials submitted by the contractor for completeness: operation
manuals. maintenance manuals. technical information, approved submittal sheets, parts lists,
manufacturer mamtenance guaranties and warranties and/or other guaranties or warranties and
forward the matenal to the City s designated representative for copying, collating, and
distribution and
d assist the City Engineer in completion of the final Certificate of Occupancy if required by the
Building OffiCial
7. ADDITIONAL SERVICES - The Consultant Will provide such additional services as directed by
the City Engineer If such additional services require an increase in the authorized fee, the
additional services will be evidenced In writing as an amendment to this contract.
8. POINT OF CONTACT - The City Engineer will designate a single point of contact for all
communications. information and documents to pass through. Any actions taken by the
Consultant on Instructions, information or concurrence provided by or through any other source
will not be compensated under this contract
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9. COST CONTROL - ~he Consultant will provide an opinion of probable costs with each
submission of plans and contract documents. The Consultant will recommend changes in
project scope or In the structure of bid alternates necessary to maintain project within budget as
a result of each cost estimate and reconciliation
10. ORDER OF SERVICES - Consultant agrees to begin work immediately after written
authorization from the City Engineer The anticipated duration of tasks is attached as the
Schedule of Services Exhibit 'A") The City Engineer will provide a prompt response to the
Consultant for guidance, direction or approval of all work submitted in the various phases.
III. FEES AUTHORIZED
The City will pay the Consultant a total not to exceed fee of $60,000.00. This fee will be full and
total compensation for all services provided and expenses incurred in performing the tasks specified
as basIc construction and post-construction phase services specified in Section II.
The table "Summary of Fees" shall be used when calculating the fee due for the proportion of
services completed The City shall make prompt payments in response to Consultant's statements
for Professional Services
Bilting for services provided in Section 111 2,3, and 5 will be based on the Consultant's estimate of
the percent of services complete at the time of billing. However, in no case will the billing exceed
90% of the fee for each phase until the delivery of documents associated with each phase has been
reviewed and accepted by the City Billing for services provided in Section 11.4 will be based on the
amount of construction completed Billing for services provided in Section II.C.2 shall be payable
upon delivery of the record drawings to the City Engineer Billing for services provided in Section
IIC will be payable upon performance of inspections and delivery of all materials to the City.
Consultant will submit monthly statements for work authorized by the City Engineer and performed
by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the
City of the proportion of the total services actually completed at the time of billing. The City will
make prompt monthly payrnents in response to Consultant's monthly invoices.
All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the
Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the
project name. The letter shall state the number of the current invoice, the contract fee for each task,
the amount previously invoiced for each task, and the current amount due. Invoices will be
organized to accommodate funding sources. During the construction phase, the Architect/Engineer
wiU also submit a brief letter/memo summarizing observations during the site visit, the work of the
contractor construction progress for the billing period, and any pending items.
S.."ma~ of Fees:
-uIJOeslgn-Phase.
11.2 : Bid Phase
~ ---+-------- ---..
II 3 Construction Phase
-- -~---'----'---
- -".',---.-.- $46,200.00
- ~_.__._~--- $2,800.00
$11,000.00
OTAL FEE $60,000.00
T
T.MINATION OF CONTRACT
The City Manager or hiS designee. may at any time, with or without cause, terminate this contract
upon seven days written notice to the Consultant at the address specified below.
If termination occurs prior to the final completion of all work contemplated by this contract, the
Consultant shall be paid a reasonable compensation for the services actually rendered in
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accordance with the above-described schedule of fees and in proportion to the amount of work done
on such stages or phases as have been authorized
The foregoing shall not be construed to require the City Manager to compensate the Consultant for
any services not performed in a proper professional manner.
V. NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and Consultant as follows:
City Consultant:
Director of Engineering Services Richard Pittman, P.E.
City of Corpus Christi Bath Engineering Group, Inc.
POBox 9277 5656 S. Staples, Suite 110
Corpus Chnsti. Texas 78469-9277 Corpus Christi, Texas 78411
361-880-3500 361-992-2284
Fax 361-880-3501 Fax 361-992-2287
VI. LOCAL PARTICIPATION
The City Council's stated policy IS that City expenditures on contracts for professional services be of
maximum benefit to the iocal economy The Consultant agrees that local architectural and
engineering liaisons will be used to the extent practical
VII. OWNERSHIP OF DOCUMENTS
All documents Including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data shall upon payment of all fees and reimbursable expenses
owed under this agreement, be the sole property of the City. Those documents may be used by the
City Engineer for other City projects, and with the exception of standard details that are not specific
to this project may not be used again by the Consultant without the express written consent of the
City Engineer The City Will assume sole liability for arising out of any reuse or modification of the
Consultant's documents. except where the Consultant is found to be liable by a court or forum of
competent Jurisdiction
VIII. CORRECTING MATTERS
Any extra cost and expense necessary to correct matters caused by failure of the Consultant or
hislher sub-consultants to exercise a reasonable degree of professional care will be paid by the
Consultant and not reimbursed by the City
IX. ASSIGNABILITY
The Consultant shall not assign, transfer or delegate any of its obligations or duties under this
contract to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the Consultant's staff. No part of the Consultant's fee may be assigned in
advance of receipt by the Consultant without written consent of the City.
The City shall not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
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X. INSURANCE
The Consultant will submit to the City Engineer a certificate of insurance, with the City named as
additionally Insured showing the minimum coverage set forth in Exhibit "B" by an insurance
company acceptable to the City
XI. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christl Ordinance No. 17112, Consultant agrees to complete the
City of Corpus Christl Disclosure of Interests form which is incorporated in the contract.
CI~F CORPUS CHRISTI
By: \~~~-1/rY/C(..
Ronald F Massey--C.~
Assistant City Manager
~~
Date
ATTEST
ArrtlandO~-
City Secretary
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Date
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SfClIT ARV U'"1--
RECOMMENDED
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APPROVED AS TO FORM:
"il \ l\i\.\. j~~ C 4JJ\, Ii
Assistant City Attorney
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Date
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EXHIBIT "A"
SCHEDULE OF SERVICES
Tasks Description DURA TION
II 1 Design Phase 60% Submittal Due 6 weeks of NTP
" 2 100% Bid Documents Due 4 weeks of NTP
113 Bid Phase 4 weeks of NTP
114 Construction Phase Until Final Acceptance by
City
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CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
~
City of Corpus Christi Ordinance 1 '112. as amended, requires all persons or firms seeking to do business with the City
to provide the following Informatiol' Every question must be answered If the question is not applicable, answer with
"N/A"
FIRMNAME:~ ~~I~EiBfZ.\~~ =
STREET: ~S~ S. $~~ ~~(,o;ITY: ~~I~'
FIRM is: 1 Corporation_~_ 2 Partnership_uu 3 Sole Owner_ 4. Association_
5 Other
DISCLOSURE QUESTIONS
1+ additional space is necessary, please use the reverse side of this page or attach separate sheet.
1
state the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
-, ~)4. ·
Job Title and City Department (if known)
2.
state the names of each official of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
~,---- .---
Title
3.
State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
:~_ _ _ _ __--~O"'d- Comm;,,;on m Comm;tte,
--'" .,..._"_.-...._._,~- - -."-. -,-_._-.__..-------------
4
State the names of each employee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an ownership interest constituting 3% or
more of the ownership in the above named firm.
Name 'A.
~JJj-' -----
Consultant
CERTIFICATE
I certify that all Information proviced IS true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any Information requested and that supplemental statements will be promptly submitted to the
City of Corpus Christl, Texas as c'langes occur
Certifying person:-!2, (.'r\ltpA C · ~ ~..J
-Yil'f::~ 'n ~
Signature of Certifying person.~r; ()
fJ
Title: ~ aEs , pe;.... r
-Date:~ . ft, .1[) G,
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DEFINITIONS
a Board Member A member of any board, commission or committee appointed by the City Council of the City of
Corpus ChristL Texas
b Employee Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor
c Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entitles which for ourposes of taxation, are treated as non-profit organizations.
d OffiCial. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and MuniCipal Court Judges of the City of Corpus Christi, Texas.
e Ownership Interest Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust estate or holding entity. Constructively held refers to holding or
control established through voting trusts, oroxles or special terms of venture or partnership agreements.
f. Consultant Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommend;:ltion
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