HomeMy WebLinkAboutC2006-462 - 8/29/2006 - Approved
I.
TEXAS STATE LIBRARY & ARCHIVES COMMISSION
rECHNICAL ASSISTANCE NEGOTIATED GRANT
Grant Number: 476-07014
CONTRACTING PARTIES
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Granto!
Texas -;tate Library and Archives Commission (TSLAC!
City 01 Corpus ChristL Corpus Chnsti Public Library
805 C"manche Slreet
CorpU' Christi. T~J(a~ 71\401-2715
'Jrante,'
II. TERM OF GRANT
'leptemher I, 2006 to Augucl 31. 2007
II I. STATEMENT OF SER VICES TO BE PERFORMED
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TS I. A C
t'jrant-funded activities shall provide services as outlined in the approved grant application. The Grantee will comply during
the peri'ld of this contract and provide servICes as outlined within the approved grant application (Technical Assistance
\legotiated Grant [TANG] for State FY07) as approved by the Grantor. The approved grant application submitted by Grantee
hecome~ part of this contract by this reference
GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
, The total amount of the grant shall not exceed: 80.000.00
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Source of funds
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Federal Funds, CFDA # 45.310
Institute of Museul1l and Library SerVices, State Library Program (IMLS)
Federal Fiscal Year 2006
The Grantee must request payments from Grantor on the TSLAC Form, Request for Funds (RFF). Requests may be
submitted to Grantor no more otten than once per month, and no less often than once per quarter. Funds will be paid to
the Grantee provided Grantor has received a fully executed contract and Grantee has fulfilled all requirements for
preceding contracts.
The Grantee is restncted to one of two methods for requesting funds from Grantor. The Grantee may request
reimbursement of actual exoenditures for the Grantee's normal billing cycle, or advance oavment for estimated
expenditures to be incurred for the upcoming 30 days. Only Grantees that provide documentation to demonstrate a lack
01 sufficient working capital, and the ability to minimize the time elapsing between transfer of funds from Grantor and
dlsbursement of gram funds will be allowed to request advance payments. Grantee must provide requested level of
detail for advances
Payments of advance funds will he disbursed by the first working day of the advance period provided the RFF Form is
received by Grantor no later than the 15th of the previous month. Should excessive cash balances be maintained,
Grantee may be required to use the reimbursement process. Grantor must receive final reauest for advance no later than
July 15,2007. Grantor must receIve final reauest for reimbursement no later than October 15, 2007.
The Grantee mav not obligate or encumber grant funds after August 31, 2007. All obligations and encumbrances must
be Iiauidated or Daid no later than October 15, 2007.
All unexpended funds must be returned to Grantor with the Final Financial Status Report (FSR) per requirements in the
Federal Grants Management Handbook. See Section VII D.of this contract for FSR due dates.
Interest earned in excess of $100 must be returned to Grantor, per requirements in the State of Texas Uniform Grant
Management Standard., (UGMS)
The Grantee will add -iny program income to the funds committed to the grant, using such program income for the
purposes and under the conditions of the grant. The source and amount of the program income must be explained in
Section 9 of the TSLA( FSR fann
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2006-463
08/29/06
Res026951
I of7
Per the approved grant application, funds are authorized according to the following budget:
!'ersonnel 39,794.00
I.'ringe BenefIts 14,000.00
rrave] 10,000.00
Equipment/Property 7,000.00
Supplies 1,120.00
(ontractual 1,000.00
l)ther -__ _______. ________ 1.960.00
iotal Direct COSIS 74,934.00
I[ldirect Costi___ _____ __ __'. 5.066.00
'r otal 80,000.00
\ WRITTEN REQUEST FOR FISCAL AND PROGRAMMA TIC CHANGES
I'he Grantee must request written prior approval for fiscal and/or programmatic changes as outlined in this Section. Grantee
must suhmit request for program and/or fiscal changes on the TANG Grant Program Revision Form. Under no condition may a
(Jrantee request to exceed [he total grant amount. Grantor must receive all change requests on or before July 31, 2006.
I{equcsls received after this date will be considered on a case-by-case basis. Grantee must receive written aDDroval from
(;rantor before obligating or expending grant funds under any of the following conditions.
/'1 scal changes must have an wntten prior approval under the following conditions:
Making cumulative transfers among budget cost categories or projects which are expected to exceed ten (10)
percent of the total grant; and/or,
Transferring any funds into a budget cost category that currently equals zero ($0).
h Programmatic changes to the approved TANG grant application must have written prior approval under any of the
following conditions
Obtaining the services of a Ihird party to perform activities that are central to the purposes of the grant; and/or,
::: Changmg the scope or objectives of the approved program, regardless of whether there is an associated budget
revision A change in scope is a substantive difference in the approach or method used to reach program objectives.
Changes to the items listed under the following cost categories are required if an item's cost or features are substantially
dIfferent from what the approved grant application specifies, or from a previously approved fiscal or program revision.
Note: Written prior approval is required for ALL changes involving the purchase of computer equipment or Internet
sL'fvices. In addition. Grantee must comply with Internet Safety Certification requirements, as further outlined in
S,'ction xn 01 this contract
Pre-award Cosb
None
Insurance (if nOI reauired by the grant)
None
Rearrangements and Alterations of Facilities
None
4 Eauioment/Prooertv
Laptops for member training
$7,000
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A All changes to items listed in the Equipment/Property category specified in Section IV. I. of this contract require written
pnor approval. This category includes equipment, furniture, library materials, etc., purchased wholly or in part with
grant funds. The approved budget amount listed in Section IV.I. plus any subsequently approved Budget and/or
Program Revisions, will be the total approved equipment expenditure amount. This is defined as the cost of the
equipment and/or property, including any cost necessary to put the item into service, such as the cost of any
modifications, attachments, accessories, or auxiliary apparatus necessary to make the item usable for the purpose for
which it is acquired. Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation may
be included in. or excluded from the expenditure cost in accordance with the Grantee's regular accounting practices and
Generally Accepted Accounting Practices (GAAP).
B TIle Grantee will comply with UGMS Part ill, Subpart C Sec. 32 (d)(3) which requires certain items of equipment to be
maintained on inventory if the item's cost is above $500.
The Grantee agrees to submit the TSLAC EquipmentJProperty Acquired Form with the Final FSR, no later than
October 31, 2007. for all equipment/property purchased with grant funds during the FY06 grant year. This list must
rr 2007 TANG Grant
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nalance with the equipment/property purchased under the approved grant application and all subsequently approved
Budget and/or ProgLlm Revisions.
'Jrantee mu~1 furms,! a statem~nt !O Grantor certifying the governing entity's capitalization level with the approved
Tant application or ,he hrsl RFF suomitted. Grantee agrees to maintain records on all equipment/property with an
icquisition cosl abmc governing entllY's capitalization level.
:;ubject to the obligalIons and conditions set forth in the UGMS Part III, Subpart C, Sec. 32, title to equipment acquired
l: nder a grant will v. 'st in the' Jrantee upon acquisition. Grantee must include any equipment/property acquired with
i mnt t unds III the required ohll1nual property inventory, and follow the UGMS Part III, Subpart C, Sec. 32 (d) that
I 'quires the 'iranlee i() recuncik the equipment/propel1y records with a physical inventory of the equipment/property
,'ay two )'L'ars Thl' bl-annual inventory does not need to be submitted to Grantor, but must be maintained by the
~ (an tee and will be .ubJecl to review oy Grantor. Whcn property is vested in the Grantee, Grantee will dispose of
equipment/pr.Jperty I accordance WIth the UGMS Part III, Subpart C. Sec. 32 (e). When the Grantee has been given
i deralh- pr'ate-O\\icd eyuiprl,~nt/piOperty, Grantee will follow the UGMS Part III, Subpart C, Sec. 32 (0.
VII. REPORTING REQUIREMENTS
VIII.
Ihe State Legislature has narged the Grantor with submitting performance measurement reports that specify the level of
-ervices provided oy its pro,,-,rams and servICes. In accepting these grant funds, the Grantee acknowledges responsibility for
l"erformlllg certain services "n behalf (If the Grantor, as outlined in the approved Grant Application. Therefore, the Grantee is
L:spoflsihle for submitting p,'riodic reports that retlect the Grantee's level of performance on these services to the Grantor. To
l.lmply with these requirements, the Grantee agrees to submit reports that are timely, accurate, auditable, and consistent with
defimtions.
The Grantee agrees It, submit the quarterly Legislative Budget Board (LBB) Performance Target Report form for the
'1 ANG Gram" includlllg Explanation of Variance, to the Grantor on or before due dates listed in the following
s, hedule
R
ReportIng Period Due Date
September], 2006 - Novemher 30, 2006 December 7, 2006
December I, .:'006 - February 28.2007 March 7, 2007
March L 200-- - May 3] 2007 June 7,2007
June I 2007 August 3 ,2007 September 7,2007
The Grantee agrees to submit the TSLAC FSR form for the grant funded under this contract on or before the due dates
listed in the following schedule. Grantee should submit a Final FSR once all grant funds have been expended and all
program reqUlrement~ are accomplished. Grantee should mark the last required FSR as "Final" and not submit any
subsequent FSR form,
ReDorting Period Due Date
September 1, 2006 - November 30,2006 December 30,2006
December I, 2006 - February 28. 2007 March 30, 2007
March ], 2007 May 3 ], 2007 June 30, 2007
June I, 2007 - August 3] , 2007 September 30, 2007
11 necessary, a revised Final FSR must be submitted no later than October 31,2007.
The Grantee will send the Grantor a copy of all management letters issued by an auditor with the reporting package,
UGMS Part IV, Subpart C, Sec. 320 (b), within 30 days of the audit. The audit's Schedule of Expenditures of Federal
and State Awards must list the amount of TSLAC awards expended for each award year separately.
The Grantee will submit the reqUIred Workshop Reporting Forms to the Grantor for the period of September 1, 2006 to
August 31, 2007. Workshop Reporting Forms should be submitted following each workshop, with all forms submitted
no later than September 30, 2007
The Grantee agrees to ~ubmit an annual LSTA Project Report Form no later than September 30,2007.
Grantee agrees to partIcipate in Outcome Based Evaluation (OBE), as determined by Grantor, for the grant period of
September I. 2006 to August 3], 200'7
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GENERAL TERMS AND CONDITIONS
,\ The Grantee will comply with the Technical Assistance Negotiated Grants Program Guidelines for SFY 2007.
B 'The Grantee will complv with the Rules for Administering the Library Systems Act, Texas Administrative Code, Chapter 2,
Rule 2.] ] 9(d).
The Grantee will comply with the following parts of the Governor's Office of Budget and Planning, UGMS revised June
2004, located at: www.1!ovemor.state.tx.us/divisions/state 1!rants/fluidelines/files/UGMS062004.doc.
FY 2()()7 TANG Grant
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Part I. (pst Prinuples for State and Local Governments and Other Affected Entities (Adapted from OMB Circular
AX7)
! 'art II State Uni!umJ AdlTllJ1istratlw Requirements for Grants and Cooperative Agreements (Adapted from OMB
Circulars /\-102 and -\-122)
I 'art HL State ,)f T' xas Singk Audir Circular (Adapred from OMB Circular A-133)
Jw grants funded Wilt! federal funds, the Grantee will also comply with the Office of Management and Budget (OMB)
('ircular A-133, Audits of States. Local Governments, and Non-Profit Organizations (revised 6/97), located at:
httf)://w "'IV. wh ite !.lOuse. /.!ov/omh//.! rantsil! rants circulars. html.
The Grantee wIll comply with the Institute of Museum and Library Services' 45 Code of Federal Regulations, Part
183, Uniform Admmistrative Requirements for <Jrants and Cooperative Agreements to States and Local Governments
! ,Idapted from OMB 'ircular A 1021
Ii publicll:, relatint to the gunt award must lIIc1udc acknowledgement of the lMLS and Texas State Library and
:\rchive., CClInmissioi! whenever posslhle and practical. Publicity includes, but is not limited to press releases, media
,','ents, publk event displays 111 the benefiting library, announcements on the Grantee's website, and materials
distributed through the grant plOject The Grantel' will provide Grantor with one set of all public relations materials
produced under this grant With the Final FSR.
Crantee understands that acceptance of funds under this contract acts as acceptance of the authority of the State
Auditor's Ofhce, or any successor agency, to conduct an audit or investigation in connection with those funds. Grantee
t urther agrees to couperate fuJly wllh the State Auditor's Office or its successor in the conduct of the audit or
IIIvestigation. mcludillg providing all records requested. Grantee will ensure that this clause concerning the authority to
audit funds received mdirectly hy Sut-grantees through Grantee, and the requirement to cooperate, is included in any
sub-grant awarded
The Grantee agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other
records relating to thi.' grant award for a minimum of live years after Close of Grant. Close of Grant is defined for this
g: ant as the date GranL'e submiL~ [0 Grantor the Final FSR for the current grant period.
The Grantee agrees tl develop cr reVise, as necessary, any specific written documentation of its current procedures for
( i I collecting and reporting performance measures; (2) conducting a fixed asset inventory; and or, (3) any other issues
Identified in Grantor' .'. internal audit report of grant activities. Drafts of this procedural documentation will be submitted
te Grantor by dates e,tablished mutually between Grantor and Grantee. Grantor will provide review and guidance to
enable final versions t be approved on or before established deadlines.
IX. ENFORCEMENT
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Remedies for noncol1loliance. If a Grantee or Sub-grantee materially fails to comply with any term of an award,
whether stated in a state statute or regulation, an assurance, in a state plan or application, a notice of award, or
elsewhere, Grantor may take one or more of the following actions, or impose other sanctions, as appropriate in the
CI rcumstances
B
Temporarily withhold cash payments pending correction of the deficiency by the Grantee or Sub-grantee, or more
severe enforcement action by Grantor;
." Disallow (that is. deny both use of funds and matching credit for) all or part of the cost of the activity or action not
in compliance;
3. Wholly or partly suspend or terminate the current award for the Grantee's or Sub-grantee's program;
4, Withhold further awards for the program; or
5. Take other remedIes that may be legaIly available.
Hearinl!:s. aooeals. In taking an enforcement action, Grantor wiIl provide the Grantee or Sub-grantee an opportunity for
such hearing, appeal, or other administrative proceeding to which the Grantee or Sub-grantee is entitled under any
statute or regulation applicable to the action involved.
Effects of susoension and termination. Costs of Grantee or Sub-grantee resulting from obligations incurred by the
Grantee or Sub-grante,' during a suspension or after termination of an award are not aIlowable unless Grantor expressly
authorizes them in the notice of suspenslOn or termination, or subsequently. Other Grantee or Sub-grantee costs during
suspension or after termination which are necessary, and not reasonably avoidable, are allowable if:
The costs result from obligations which were properly incurred by the Grantee or Sub-grantee before the effective
date of suspension or temJination are not in anticipation of it and, in the case of a termination, are noncancelable;
and.
2 The costs would I,e allowable if the award were not suspended, or expired normaIly at the end of the funding
period in which the termination takes effect.
Relationshio to Debarment and Susoension. The enforcement remedies identified in this section, including suspension
and termination, do not preclude Grantee or Sub-grantee from being subject to "DebamJent and Suspension" under
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LJ
FY 2007 TANG Grant
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Lxecutive Order 12549 (see UGMS Pan III, Subpart C. Sec 35) and state law.
X. CONTACTS AT TSLA(
i)uestloflS or concerns abOld programmatic issues. budget and or orogram revisions and any narrative reoorts should be
Jlrectcd to this grant's Projecr Manager
Library Systems Administrat,)r
Phone: 512-936-2236
Fax: 512-463-88011
E-mail: mailto:clO\.vaisas@tsl.state.tx.us
l)uesllOllS or concerns about rel!:ulatorv or financial issues should be directed to:
Manager, Accountmg and Grants Department
Phone: 512-463-61126
Fax: 512-475-018',
E-mail: mmartin@tsl.state.txus
Documentation or questions relating to required Requests for Funds. Financial Status Reoorts. and EauiomentJProoertv
Acauired Reoort should be directed to
Grants Accountant
Phone: 512-463-5472
Fax: 512-475-0185
E-mail: grants.accounting@ts!.state.tx.us
Payments from Grantee to Grantor, such as those for excess advanced funds or for interest earned on advanced funds, should
be mailed with arevisedFSR an explanation of the purpose of the payment, and the grant number. This information shall be
directed TO
Grants Accountant
Accounting and Grants Department
Texas State Librar: and Archives Commission
PO Box 12516
Austin. TX 787] 1 25]6
Xl APPLICABLE AND GOVERNING LA W
A TIle laws of the State of Texas shall govern this grant. All duties of either party shall be legally performable in Texas.
The applicable law for any legal disputes arising out of this contract shall be the law of (and all actions hereunder shall
be brought in) the State of Texas. and the forum and venue for such disputes shall be Travis County, District Court.
B TIlis grant is subject to availability of funds.
XII. GRANT CERTIFICATIONS
>\ Grantor certifies that: ,I) the services specified in the approved grant application and this contract are necessary and
essential for activities that are properly within the statutory functions and programs of the affected organizations; (2) the
services, supplies or materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be
supplied under contract given to the lowest bidder; and, (3) the grant is in compliance with Texas Government Code
*441.006, Texa<; Administrative Code Title XIII, ~1.146, Texas Government Code ~441.l35 Grants (Systems Act), P.L.
108-81, the Library Services and Technology Act (LST A), the State Plan for the LSTA in Texas and UGMS.
B The Grantee affiffilS that it has not given, offered to gIve, nor intends to give at any time hereafter, any economic
opportunity, future employment, gIft, loan, gratuity, special discount, trip, favor or service to a public servant in connection
with this contract. The Grantee further affiffilS that its employees or agents shall neither solicit nor accept gratuities, favors
,lr anything of monetar: value from contractors, potential contractors, or parties to any sub-agreements.
'The Grantee certifies b) this contract that no Federal appropriated funds have been paid or will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of
any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement. If any funds other than Federal appropriated funds have been
paid or will be paid for ';uch purpose, the Grantee shall complete and submit OMB form SF-LLL, Disclosure of Lobbying
Activities, in accordance with its instructions. The Grantee shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements,
and subcontracts) and that all subr('~ipients shall certify and disclose accordingly, as specified in Title 31 U.S. Code, Sec.
3:'\2
Fl' 2007 TANG Grant
5 of 7
) ( rrantee has provided to Grantor the mandatory Internet Safety Certification (Certification) that it is in compliance with
n~quirements of the Children's Internet Protection Act (CIPA) for any federal funds under this grant that will be used to
f'urchase computers L"ed to access the Internet or pay for the direct costs of accessing the Internet. Grantl-e agrees to collect,
.,. required ']11d appnpriatc. Certification forms from all libraries receiving benefits of federal funds expended under this
, lI1tran
The Grantee certIfies that no federal lunds from this grant award will be made available for a public library, or public
t'iementary or secondary school lIbrary that does not currently receive E-rate services, to purchase computers used to access
the Internet (II pay t, >r the direct costs of accessmg the Internet, unless the library has certified compliance with the
;,pplicable CIPA reqlnrements. Should lederal funds awarded as part of this grant be used to purchase computers for a
public libral) or flubk: element;,ry or secondary school library that docs not currently receive E-rate services, to be used to
;1 cess the Internet or'ay for the direl't costs of accessing the Internet, Grantee will ensure Certification forms are received
j )[11 all Ii hral ies rece! ' mg henefJ IS 01 !'I'deral funds apended under this contract.
I he Grantee ,~ertlfies ,dl applicahle aCli vi ties related to this grant will be in compliance with the Copyright Law of the
I ntted States {Title I U.S Cod,~ I,
In addition hI federal requirements, state law requires a number of assurances from applicants for federal pass-through or
I,/her state-appropriated funds. ({,GMS Part III, Subpart B, Sec. 14 - State Assurances):
A subgrantee mu,t comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer,
employee. or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the
employment of any person related within the second degree of affinity or the third degree of consanguinity to any
member of the governing body or to any other officer or employee authorized to employ or supervise such person.
This prohibition ,hall not prohibit the employment of a person who shall have been continuously employed for a
period of two years, or such nther period stipulated by local law, prior to the election or appointment of the officer,
employee or gov('ming hody member related to such person in the prohibited degree.
A suhgrantee must insure f hat all IIlformation collected, assembled or maintained by the applicant relative to a
project will he a\ ailahlc to Ihe public during normal business hours in compliance with Texas Government Code,
Chapter ",52. V crllon' s ] 994. unless otherwise expressly prohibited by law.
A suhgrantee must comply with Texas Government Code, Chapter 551, Vernon's 1994, which requires all regular,
special 01 called meeting 01 govemmental bodies to be open to the public, except as otherwise provided by law or
specifically permilted in the Texas Constitution.
4 A subgrantee mu~t comply with the Texas Family Code, Section 261.101 which requires reporting of all suspected
cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and
Regulatory Services. Subgrantees shall also ensure that all program personnel are properly trained and aware of this
reqUIrement
'i Subgrantecs will comply with all federal statutes relatmg to nondiscrimination. These include but are not limited to: (a)
Title VI of the CI viI Rights -\ct of ! 964 (p.L. 88-352) which prohibits discrimination on the basis of race, color or
national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.c. ~~1681-1683, and 1685-
1686). which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as
amended (29 USe. 9794), which prohibits discrimination on the basis of handicaps and the Americans With
Disabilities Act 01 1990: (dl the Age Discrimination Act of 1974, as amended (42 U.S.C. ~~6101-6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L 92-255), as
amended. relating to nondiscrimination on the basis of drug abuse; (t) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L 91-616), as amended, relating to the
nondiscrimination on the basIS of alcohol abuse or alcoholism; (g) 99523 and 527 of the Public Health Service Act of
1912 (42 USe. ='90 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records, (h) Title VIII of 'he Civil Rights Act of 1968 (42 U.S.c. ~3601 et seq.), as amended, relating to
nondiscrimination m the sale. rental or financing of housing; (i) any other nondiscrimination provisions in the specific
statute(s) under which applJcation for Federal assistance is being made; and (j) the requirements of any other
nondrscrinunation >;tatute(s) which may apply to the application.
) Subgrantees will c( Jmply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.c. ~~276a to 276a-7), the
Copeland Act (40 U.S.c. 99:276c and 18 USC 99874), and the Contract Work Hours and Safety Standards Act (40
ns.c ~*:,27-333 regarding labor standards for federally assisted construction subagreements.
Subgrantecs will c()mply with the provisions of the Hatch Political Activity Act (5 U.s.C. ~7321-29) which limit the
political activity oi employees whose principal employment activities are funded in whole or in part with Federal
funds.
.'\ Subgrantees will cumply with the mmimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act and the Intergovernmental Personnel Act of 1970. as applicable.
FY 2007 TANG Grant
6 of 7
li Subgrantees will msure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment If the project arc not listed on the Environmental Protections Agency's (EPA) list of Violating
Facilities and thaI It will notIfy the Federal grantor agency of the receipt of any communication from the Director of the
EPA Office of Federal Acti' itie~ indicating that a facility to be used in the project is under consideration for listing by
the EPA !EO 11 \8)
Subgrantees will assist the awarding agency in assuring compliance with Section 106 of the National Historic
PreservatIon Act ,I 1966, as amended (16 USe. 470), EO 11593 (identification and protection of historic properties),
and the Archaeoh ,gical and Historic Preservation Act of 1974 (16 U.s.e. 469a-1 et seq.).
Subgrankcs will, omply witll Pubhc Law 103-277. also known as the Pro-Children Act of 1994 (Act), which prohibits
smoklll!1Nilhin aliI' portion (Jj any IIldoor facihly used for the provision of services for children as defined by the Act.
SubgralHl":s wIll omply with all fetlcraltax laws and are solely responsible for filing all required state and federal tax
forms
Subgrantlcs will .omply with .111 applicable reqUlrements of all other federal and state laws, executive orders,
regulations and Pldicies governing Ihis program
].; The applicant must certify that they are not debarred or suspended or otherwise excluded from or ineligible for
partiClpalion in federal assistmce programs.
I' Subgrantees musl adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the
Texas Departmelll of Health IS required by the Texas Health and Safety Code, Ann., Sec. 85.001, et seq.
SIGNA TURES
GRANTOR
GRANTEE
City of Cor us Christi, Corpus Christi Public
[~::,~tate Ilb'"Id (:'l Commi";on
Edw"'d-:'eid,nhc,g, A";",m SI", I ~
contracts
Sign me ust be an official empowered to enter into
(t{ncl-t t. f0D'-t
Typewritten or Printed Name
L{~j 1~~tW~r~~
Title .I
I () , ~ . OCo
Date
MariIY~~~
________ g / ~I (~
Date
Deborah Littrell, Library Development Director
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APPROVED AS TO FORM:
August 23, 2006
Date
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\'\7endy E. gden
Assistant City Attorney
For City Attorney
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fhe underslgned certlfies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
\1ember of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative
agreement, and the extension, contmuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement.
I f any funds other than Fed~ral appropriated funds have been paid or will be paid to any person for
mfluencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or emplOyee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, 'Disclosure Form to Report Lobbying,' in accordance with its
nstructiuns.
rhe undersigned shall 1 cquire 1,1at the language of this certification be included in the award
documents for aJ] subawards at all tiers (including subgrants, contracts under grants and
cooperatIve agreements, and subcontracts) and that all subrecipients shall certify and disclose
accordmgly.
This certification is a material representation of fact upon which reliance was placed by the Texas State
Library when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty-of not less than
$10,000 and not more than $100,000 for each such failure.
City of Corpus Christl
Organization Name
TANG Grant # 476-07014
Project
Constance P. Sanchez. Assistant Director of Financial Services
Name and Title of Authorized Representative
c~_ ("----->-~ ~ ~
Signature
P /L-_~
? - ':l- L( -.0 (,
Date
34 G'-R 82.1,0
TSL 9304
FY99\Granls\Fonns\Certification Regarding Lobbying.doc
E~OUtJS,g"
LOWER TieR GOv:eftlE11J-PRAtf$.~11$~"$
Thls.:emf:catlOli IS reqUired bv the regulatIons implementing Executive Order 12549, Debarment and
Su:,>pensil In 34 CFR Pan x5, Sel lion 85. ') 10, Participant's responsibilities. The regulations were published as
Pan \ II ul 1 he May 26. 1988 Federal Reglster (pages 19160-12911). Copies of the regulations may be obtained
iJ) l;cHHactlng the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
The prospective lower t]cr participant certifies, by submission of this proposal, that neither it nor its
pnn,jpals are presently deharred, ~uspended, proposed for debarment, declared ineligible, or voluntarily
eXl_~ uded 1 rom part!i.~lpatio!1 in this transaction by any Federal department or agency.
! 2l Where the prospectIve l(lwer tier participant is unable to certify to any of the statements in this
certIfication, such prospec!lve partIcipant shall attach an explanation to this proposal.
ty at Corpus Chri~ti
A.ppl iCUf/l
Constance P. Sanchez, Assistant Director of Financial Services
Name and Title of Authori:ed Certifying Official
[. c~"'-~<-"'
f:; ~"O-~ .~
g--;)-Lf_OG,
Date
Signalure
TANG Grant # 476-07014
ASSURANCES - NON-CONSTRUCTION PROGRAMS
OMS Approval No. 0348-0040
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
intormation Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
redue'lg thiS burden to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
I
~LEASE DO NOT RETURN YOUR COMP LETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
-'-'-.~-"_."-"-""" ,. .-
NOTE: Certain uf these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
the case, you Will be notififld,
As the duly authorized representative of nle applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
ulcluding funds sufficient to pay the ron-Federal share
project cost) to ensure proper plann,ng, management
dnd completion at the )roject described in thiS
applicatl!Jr
2. Will give the awardlrlg agency, the Comptroller General
the United States and, if appropriate, the State,
through any authorized representative, access to and
tne righ' to examine all records, books papers, or
uocumer'ts related to the award. anc wil establish a
,,-oper accounting svstem ir accordance witn generally
'~:cer..)tec accounting standarDS or agercy Clrectlves.
\.,ill establish safeguards pronlolt employees from
",Sing their pOSitions for a 'cJrpose that constitutes or
[i'esents the appearance at ,Jersonal )r organizational
emflie' 01 'nterest, or Jerson;;! gain
V.Jill In,tlate and complete thu work within the applicable
ji'ne trarYle after receipt of approval of the awarding
"Jene\
Will comply with Ihe 'ntergovernmental Personnel Act of
; J70 ;4;' U.SC, ~s4728-4'763) relating 10 prescribed
standards for merit systems for programs funded under
0'1e of 'he 19 statutes 0 regulations specified in
Aopendi> A of OPMs Standards for a Merit System of
Pf~rsor'nel Administration (5 F.R 900 SutJpa1 F).
VVil1 -:ornply with all Feoeral statl,tes relating to
rondiscnminatlon, Trlese inc,ude but ae not limited to:
I Title '/1 of the Civil Right" Act of 1964 88-352)
vlinich prohibits discri'ninatior on the baSIS of 'ace, color
0' national ongln: ib) Title IX Of the Education
Anenaments of 1972 as amended (20 US.C. SS1681-
1683, anc! 1685-1686), which prohibits ciscr! mination on
Ire baSIS of sex: (01 Section 004 of the Hehabllitation
Previous Edition Usable
Act of 1973, as amended (29 U.S.C. S794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C, SS61 01-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) SS523 and 527 of the Public Health
Service Act of 1912 (42 U.s.C. SS290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. SS3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, U) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P. L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases,
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. SS1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
TANG ;Iant ..476-(;7114
Authorized for Local Reproduction
Standard Form 4248 (Rev. 7-97)
Prescribed by OMS Circular A-102
Nill Gomply, as applicable, with the provisions of the Davis-
Bacon Act (40 U,S.C. 99276a to 276a-7), the Copeland Act
40 U S.C. S276c and 18 U.S.C. S874), and the Contract
Norh i-lours and Safety Standards Act (40 U.S.c. SS327-
333, regarding labor standardS for federally-assisted
;on s! rdctiOf' subagreemerts
Nill :;umply applicable, With food Insurance ourchase
equ:remenlS of Sectlor 102(a) of the !:IOOij Disaster
::Jrotecllon Ll,ct of 1973 (P L. :)3-2341 whicl1 'equires
ecipie'lts Ir' a special flood hazaro area to participate in the
Jrogram and to purchase flood insurance if the total cost of
nsurable construction and acquisition is $10 000 0' more.
Nill Dumply With environmental standards whicfl may be
Jrescwled oursuant to 'he fOlle,wing (a) institution of
~nVI'IJr',menta' quality control measures under the National
::nvroiimenta Policy Act of H69 (p.L 91.190i and
::xecut ve Oraer (EO) I! :::,14 (b notificati(HI ot Violating
acillties pursL,ant to EO . 738; protection of wetlands
JUrSua'lt to EO 11990; (o} evaluation of flood hazards in
loodplains In accordance with EO 11988; (e) assurance of
Jrojecl consistency with the approved State management
)fograPl developed under the Coastal Zone Management
,1,ctA 197;:;' (16 U.S.C. SS1451 at seq.): (I conformity of
~edera! actions to State (Clean Ar) Implementation Plans
mdw Seetlor 176(c) of the Cle8n Air Act of : 955, as
lmenoed 142 U.S.C SS7401 el seq.), (g, protection of
mderg'ound sources of dnnkins water ulder the Safe
JrinKlng Water Act of 1974, as amended (P,l 93-523);
ind pro:ection of nndangered species uncer the
=ndanqerec Species Act :If 1973 as amendec IPL. 93-
'05
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. ~~1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. ~470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. 9s469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15, Will comply with the Laboratory Animal Welfare Act of
1966 (P,L. 89-544, as amended, 7 U.S.C. 9s2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. SS4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
/1
':..._-- ~~ -. -, _-d.-_;:(~_:"
/\
'1-,)
g~ ..~~ ".-1 ~_ L ,
--,'-<.-
Assistant Director of Financial Services
DATE SUBMITTED
APPLICANT ORGANIZATION
Ci ty of CJrpus Christ 1
fANG ','ant 11'476-070[4
? ~ d- l{ -0 G.
Standard Form 424B (Rev. 7-97) Back'
"exas Dept of FamIly
','10 Protective Serv!ce~
Form 9070
May 2006
Purchased Cye Services Contract
Contractor Name: City of Corpus Christi
Contract #: 23362174
Renewal #: FY07 -AM01
The Texas Department of Family and Protective Services, hereinafter referred to as the Department, and the
City of Camus Christi, hereinafter referred to as the Contractor, entered into a contract effective March 1. 2006
for the purpose of providing Community Youth Develooment services" This contract has been renewed Q time(s)
previously. The contract dated March 1. 2006 and all prior amendments and renewals are referred to herein as
the "Original Contract" The procurement # RFP-2006-99-001-PEI, which resulted in this contract, anticipated
possible renewals and amendments of the contract, and no additional procurement process is necessary before
entenng into thIS renewal The Department and the Contractor agree to amend the contract as follows:
L
New Budget Provision.
The BUdget for Purchase of Service Contracts (Fonn 2030) and Budget Narrative included in the Original Contract
as an Attachment are hereby deleted and 'he Fonn 2030 and Budget Narrative attached hereto are substituted for
same
II.
Section XII of the Original Contract is amended to Include: Seotember 1. 2006 through Auaust 31.2007.
III.
Section v-B of the Original Contr act IS deleted m its entirety and the following provision substituted for same:
Amount of Payment: The Department shall pay the Contractor up to $500,000.00 from available funds for
services rendered in accordance with the tenns of this contract upon receipt of a proper and verified statement
and after deducting any known previous overpayment made by the Department. For cost reimbursement
contracts onlv, If program Income accrues the Contractor shall return to the Department any income that
exceeds actual costs incurred for seNices rendered under contract In no event shall payments exceed the
Contractor's actual reasonable, necessary and ailowable costs to provide seNices under this contract bUdget.
IV"
Section V-D Subsection i -2 of the Original Contract is deleted in its entirety and the following provision
surJstituted for same
Budget Changes.
For contracts of $100,000 or more. transfers between line items of a budget reaching a cumulative
amount that exceeds ten percent (10 %) of the total budget, or a prorated portion of this amount in
cases where the tenn is less than one year, will require prior approval from the contract manager. Lack
of prior approval in these instances will be grounds for nonpayment of the item or items involved
) For transfers not requmng prior approval from the Department, as designated in Section IV. 1. above,
the contractor shall describe and repor1 such transfers by letter within thirty (30) calendar days to the
Department Any transfers shall be for allowable items as defined by the Department that do not result
In a significant change in the /~haracter or scope of the program,
3 For all contracts. regardless If dollar amount prior written approval must be secured:
2 006-46~
09/12/0h
V12006-280
Page 1 0' 5
Ix}'PS
exas Dept of Family
"ind Protect've Services
Form 9070
May 2006
When transfers would resul1 In a significant change in the character or scope of the program. Lack of
prior approval in these instances will be grounds for recovery of unapproved payments and termination
of this contract at the optior of the Department
When applicable federal cost pnnClples In OMB Circulars apply additional pre-approval requirements.
Y-,
;..,..
v
Section V-H of the Onginal Contract IS deleted in its entirety and the following provision substituted for same:
Equipment. Equipment shall be defined as an article of tangible nonexpendable personal property having
a useful life of more than one year and an acqUisition cost which equals or exceeds the lesser of: the
capitalization level established by the contractor for financial statement purposes; or $5,000. The
Contractor shall follow the provisions of Title 45 Code of Federal Regulations (CFR) Part 74 regarding
diSposition of any equipment purchased under this contract with funds allocated to the Contractor or its
Subcontractor The Contractor shall not give any security interest, lien, or otherwise encumber any item of
equipment purchased with contract funds The Contractor shall permanently identify all equipment
purchased under this contract by appropnate tags or labels affixed to the equipment and to maintain a
current Inventory of equipment which is available to the Department at all times upon request. Cost
reimbursement contractors must also follow the following guidelines when contracting with the Department:
Cost reimbursement contractors must add certain types of equipment items that are classified as
"controlled assets" In the Uniform Grant Management Standards (UGMS) to their inventory. The
following equipment shall be added to the inventory list based on the noted acquisition costs:
Maintained irrespective of cost - Firearms (Ie hand gun, rifle); Maintained with costs of $500 or more _
(1 Fax Machine / Tefecopie: (2) Stereo System, (3) Camera, (4) Video Recorder/Laserdisc Player
[IV VCR Camcorder), (5) Desktop CPU (6) Printer (not portable). (7) Portable CPU (Laptop), and (8)
Cellular and Portable Telephone
2 Ail cost-reimbursement contractors must follow the American Hospital Association's (AHA) "Estimated
Useful LIves of Depreciable Assets" for equipment disposition purposes. except when federal or
statutory requirements supersede
3 Contractors must request DFPS approval before disposing of equipment or controlled assets prior to
the end of the useful life for that item
4 Any change to the equipment categor" in a cost reimbursement budget. will require prior approval from
the Department
VI.
Section \/-1 of the Origmal Contract is deleted in its entirety and the following provision substituted for same:
Regulation Compliance. The Contractor shall remain in compliance with 45 CFR, Part 74 as applicable,
Office of Management and Budget (OMB) Circulars A-11 0, A-21, A-87 and A-122 as applicable, and 40 Texas
Administrative Code (TAG) ~~732.240-256 as applicable. In the event of any conflict or contradiction between
or among the regulations referenced in th',s contract term. the regulations shall control in the following order of
orecedence 45 CFR Pan 74 OMS Circuiars A.110, A-87 A-21 and A-122 and 40 TAC ~~732.240-256.
1=urther, all contractors that are subrecipients and that are state or local government entities, or are funded with
federal block grants, are required to comply with the Uniform Grant Management Standards (UGMS), as
applicable. In the event of a conflict between UGMS and applicable federal law, the provisions of federal law
shall apply. School districts, colleges and universities, and special districts are excluded from UGMS
Gompliance requirements
VII.
Section VII-E of the Original Contract is deleted in its entirety and the following provision substituted for same:
Prevent or promptly remove any employee, subcontractor or volunteer from direct client contact and/or from
access to client records who is alleged to have committed acts of abuse, neglect or exploitation of children, the
Page 2 of 5
exas Dept ()f Family
-3nd Protective SerVices
Form 9070
May 2006
e!deny Jr persons With disabilities; or an offense against the person; an offense against the family; or an offense
involvmg public indecency under the Texas Penal Code; or an offense under Chapter 481 of the Texas Health
and Safety Code (Texas Controlled Substances Act); or any act or offense that can reasonably be associated
with potential risk of harm or loss to the :)epartment and/or its clients based on the job duties or contractual
rcJie(s) of the person In questlor at any time (junng the contract period If it is determined, with certainty, that
the person In question has not (OmmitteCl the acts or offenses alleged, that person may again be assigned to
direct client contact and :01' access to client records; however. the Contractor or Subcontractor shall notify the
Department of its intent to do sc ten (10) working days pnor to the reassign ment. The Contractor or
Subcontractor must provide the Department with further information concerning the reasons for the
reassIgnment upon the request)f the Department If the person in question is found to have committed any of
ale acts or offenses listed in thi~, paragraph. that person shall not be reassigned to duties involving any direct
contact with clients and/o! access to client records
VIIl.
Section VII-L of the Origrnal Contract IS deleted In its entirety and the followmg provision substituted for same:
Verify and disclose, or cause its employees, subcontractors and volunteers with direct client contact and/or
access to client records to verify and disclose. any allegation made against that employee, subcontractor or
volunteer allegmg the commiSSIOn of an act of abuse, neglect or exploitation of children, the elderty or persons
With disabilitIes; criminal history x current criminal indictment involving an offense against the person; an
offense against the family an offense involving public indecency under the Texas Penal Code; an offense under
Chapter 481 of the Texas Healtt", and Safety Code (Texas Controlled Substances Act) or any other offense that
can reasonably be associated With potential risk of harm or loss to the Department and/or its clients based on
the job (juties or contractual rolefs) of the person in question at any time during the contract penod, This
verificatIon ano disclosure is required of all indiViduals who have, or will have, direct contact with clients and/or
access to client records, prior to such contact or access and shall be accomplished through use of (a) a
cnminal history background check and (b; a signed disclosure by each such person attesting to this information,
which shall be maintained by the contractor, available for review by the Department, and renewed at intervals
not to exceed 24 months while the contract is In effect
The Department shall have the fight at any time to assume responsibility for obtaining criminal history
background checks, which checks will include a DFPS abuse and neglect history check. In such event, the
Contractor shall cooperate with the Department to effect an orderly transition of records and responsibilities.
Within 30 days following receipt of the Department's written request, the Contractor shall deliver to the
Department the following documents: (a) a list of all individuals who have direct client contact and/or access to
chent records: (b) a signed fonn 2970c D!sclosure and Release Regarding Criminal or AbuselNeglect History,
for each individual on SUCh list: and (c) a 5igned form 2971 C Request for Criminal History and DFPS History
Check covering each individual m such list
IX.
Contractor Assignments. Contractor hereby assigns to DFPS any and all claims for overcharges associated
with this contract which arise under the antitrust laws of the United States 15 US.C.A. Section 1, et seq. (1973),
and which anse under the antitrust laws o~ the State of Texas Tex. Bus. & Comm Code Ann. Sec. 15.01, et
seo (1967)
X.
Amendments. No amendment will be effective unless signed by all parties of the contract.
XI.
Section VIII~E of the Origlflal Contract is deleted in its entirety and the following provision substituted for same:
Perfonnance Measures.
Pursuant to Texas Human Resources Code ~0.058 (effective September 1 2005) all contracts for client
services must include clearly defined goals and outcomes that can be measured to determine whether the
Page 3 cf 5
exas Dept of Family
and Protecfve Services
Form 9070
May 2006
Ot)Jectlves of the program are bemg achieved The Department will use the following performance
measures to evaluate the success of the Contractor's performance of services under this contract.
Output 1: Number of youth se/'ed
Indicator: Number of unduolicated youtt" registered and served during the contract period. Unduplicated means
partiCIpants wrll be counted only once during the contract year regardless of how many services they receive.
Participants are counted the firsr time they receive services during the fiscal year
Target: 2,000 youth and 140 adults
Output 2: Timely Data Entry
Indicator: Percent of monthly service data entered within 30 days of the close of the month of service.
Target: 95%
Output 3: Accurate Data Entry
Indicator: Percent of youth registered dunng the contract penod that did not have duplicated (multiple)
regist rat ions
Target: 95%
Output 4: Completed ProtectivE' Factor Surveys
Indicator: Percentage of youth served who met the requirements to complete both the Pre and Post Protective
F actor Surveys and did so
Target: 80%
Output 5: Completed Satisfacticn Survey
Indicator: Percentage of youth served that completed the DFPS Satisfaction Survey.
Target: 50%
Outcome 1 Youth will report an increase in protective factors
Indicator: The percentage of youth that reported an increase In the targeted protective factors, as determined
by the aggregated results of all youth who completed both. the pre and post Protective Factor Surveys.
Target: The target for this measure will be determined after baseline data are collected from youth participating
in services dunng all or part of the 2007 fiscal year of the contract and a target better than baseline will be
established for the subsequent contract periOd
Outcome 2: Youth will not engage in delinquent behavior
Indicator: The percentage of youth without a referral to juvenile probation during the time they are receiving
services Data for this measure will be obtained by DFPS through The Texas Juvenile Probation Commission.
Target: 95%
Outcome 3: YCluth were satisfied with servIces
Indicator: The aggregate percentage of positIve responses made to items on the DFPS satisfaction survey.
Page 4 of 5
exas Dept of Family
and Protective Services
Form 9070
May 2006
Target 800i,
XII.
Contractor represents, and requests the Department to rely on these representations:
A No material facts have Ghanged concerning the following instruments which were incorporated into this
contract for all purposes, and if any material facts have changed, Contractor has attached new
documents with the cunent facts and annotated such below
1 Form 2030. Budget for Purchase of Service with Narrative
2 Form 2031, Corporate Board of Diredors Resolution
3 Form 2046, Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion
for Covered Contractors
4 Form 2047e. Certification Regardmg Federal Lobbying
5 Forms 4732, Request for Determination of Ability to Contract
6 Form 4733, Contractor Assurances
7 Form 9003. Child Support Certification
8, Form 1513, Disclosure of Ownership & Control Interest Statement
9, HUB Subcontractmg Plan
10 Plan of Operations
B All promises and assurances contained in these documents are hereby renewed and cover the
extended period of the contract, Upon request by the Department. for whatever reason, the Contractor
will prepare and execute individual new documents from the forms above stating the current facts as of
that time and stating the assurances covering the extended period of the contract.
AI! terms and conditions of the eriginal Cmtract not in conflict with this renewal, are continued in full force and
effecl
This renewal #FY07-AMOl to contract # 23362174 is effective Seotember 1. 2006 through Auaust 31. 2007.
1 exas Department of F amity
and Protective Services
Contractor: City of Corpus Christi
Signature
Printed Name. Carolvn Francis
Title Director. Division of Prevention and Ear1v
],ntervention
Si
rinted Name: Georae K. Noe
Title: City Manaaer
1i1f/tJ{P
{f r I~/w
Date
Date
Page :; )f 5
~ ,..:'~"~
J'ir:-ST . _
'\t~:~ANi)O O1APA .,- - '-.' .._ ,,..J.
Approved iJ's'ifD'1'(
:~~ 1-1~'
~.~rtIs
Senior Assistant City AttOm8Y
f[)' loe- ~- L ~6
. -___.u._._... AU! PlUt(l,LL.
Ii" ~O~'fl --..2.1L~
- .~.. ""-,_ J:rc,
iCi~i;"'- -'{ /1
1'-
i "xa, "l'l'artml'1l1 dTamily
'P d Pr l\l',"tive ~cr'lces
Budget for Purchase of Service Contracts
Form 2030
October 2005
Summar)
Contractor City of Corpus Christi
Contract No. 23362174
Colltral.t Period Sept I, 2006 thru Aug. 31, 2007
Cost Category I B C
-.
Grand Total Reimbursable Other
(1. \1 ! 'ersollnei . Salaries $56,33400 $56,334,OIJ $0.00
(lB) lersonllcl - Fringe BCIll'iil, $17,27721 $17,27721 $0.00
Subtotal $73,61121 $73,611.21 $0.00
-.--..-
12 iravel $3,9XX,511 $3,9XS.5IJ $0.00
(3) \'LteriaL and Supphe,; $7,459.IJII $7,459.00 $0.00
-
(4) I "1"11pment Renl/lease hnchase I SIJ,UIJ SO.OIJ $0.00
Subtotal $11,4475IJ $11,447.5IJ $0.00
-
(5,'llherC,"t, 'list belo"" H14,94129 $414,941.29 $0.00
Subtotal Q14.941.29 $414,941.29 $0.00
Total Direct Costs $500,000.00 $500,000,00 $0.00
In(hre,'t Cost l{ate (if applkable):
o,oO'~<
--'
, (;ralld Iota 'il500,000.00 S500,000.00 SO.OO
1-------
I 'x, of Iotal IOO,IJ% 100.0% 0.0%
! SeITice Dollar %
Totai FA Service $000 $0.00 $0.00 0.0%
Total ExcJUlkd liomService Dollar Cap $0.00 $0.00 $0.00 0.0%
ITotal Subcontractor Servle~ 5403,676.00 $403,676.00 $0.00 100.0%
Iotal Service Dollars 5403,676,00 $403,676.00 $0,00 1011.0%
IT otal FA NOll-Service/Operational $96.324.00 $96,324.00 $0.00
Grand Total 5500,000.00 $500,000.00 $0.00
Total estimated number of participants to bt served: _2,000 youth; 140 adults
Title:
I fA /~
: ( , '-' )
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/_C- L~
\l~ Cert(f;ed by:
Name:
/Jate:
I)a~e
Last Updated 9/1/2006
'.as 1 )t~nal1mem ' f r 'Jlllih
II Prc'
Ser ;,'f
Budget for Purchase of Service Contracts
(1 A) Personnel - Salaries
J COmraC(Or
COlltra,'t No.
Comract Period
Pmdtion or Title
!
~
~Sta/
1----. -
-----1
.. --'-'----'--..1
= == ----:==L-.- ==t
,. .- .. "-- i _
'- - ----- --- I __ ...
.. ---.--.--- . --- t---- '-
t==
I
.--+----- --+-
==~=.-=--+-===t
-.---
-._- -.
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I
6;,:1 FAServlce
Supcrinkildent "SilppOrl :'\;;.'1
~lIntn""dh ,,_
/A...l ,JlHd t _,,__
Aul 1 Ilhl' dl\ e "'hlant
:ces
PTl~y: ':~" i ~ If dil j diu!
---- ----- -~...+------~- _.-
Total FA ;\/on-Service/Operational
~al Excluded from Service Dollar Cap
I-I''' "<<,, 'H'rn~ ,'''n'oses lille !leeb and I'd ,I>I
('*' ).t." I 'Jj](", dh:' ifalr\ld being p.lid rl\
--
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L____
( ily of Corpus Chnstl
23362 174
September I, 2006 thru August 31, 2007
I
Ill," lfonrhlr 1
Salary
I
I
I
B
c
D
u-;',l'ime
#A-lonths
of Sen'ice
(on contract)
$.J.'OU.iJO IU 12
$3.275.00 10 12
S3.70U.uu 25 12
S 1.625.110 12 12
S2.8T;,u(J 100 12
Total Salaries
PJ!;l
E
Total
AxBxCxD
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
50.00
$4.440.00
$3.930.00
$11.100.00
52,340.00
$34.524.00
556,334.00
$0.00
50.00
556,334.00
F
Reimbursable
50.00
$4.440.00
$3.930.00
$11.100.00
$2,340.00
$34,524.00
556,334.00
50.00
556.334.00
Fonn 2030
Octobet 2005
G
Other
so.oo
50.00
so.oo
SO.OO
\a.' L'l',lrtniCl( t- FaITH! \,
l j p., t..-, UVl: >'L'T jce~
Budget for Purchase of Service Contracts
Fonn 2030
October 2005
(1 B) Personnel - Fringe Benefits
Contractor City of Corpus Christi
('on tract ]V'o. 23362174
(' oll/ract Period Sept. 1, 2006 thru Aug. 31, 200,
Type of r rin~e Benefits A B C
Total Reimbursable Other
~- '--
-_.~_... SO.OO
_.
'- SO.OO
_.
_. -- $0.00
r--.--.--- ---. SO.OO
I SO.OO
Total FA Senil'e $0.00 $0.00 $0.00
T\IR-'; retirement (l.Ud"o) S7.90366 $7,903.66
--
I'l' :\ 7650/0. $4,30955 $4,309.55
W,.rkds Comp (I'm! ('Por. I, nly) $1,608.00 SL608.00
Hcalth Insurancc ,PL'). ('oOJ' )nly; $3,456.00 $3,456.00
$0.00
Total FA Non-Service/Operational $17,277.21 $17,277.21 $0.00
1---- $0.00
-
~- ~-"'" $0.00
'--- ..--- SO.OO
'- $0.00
$0.00
Total Excluded from Service DoDar Cap $0.00 $0.00 $0.00
J otal Fringe Benefits $17,277.2] $] 7,277.2] $0.00
--- --,~
*F. 'lllumlonng [lUl) "'C' pa\ .,11 dalilll1m',C "C1.t.m lilc
**; not allo\\dhL: Jr rdreai bcin~ pail1 hy \\thl.'I .'dllrcc:-;
f'a~e
\as iL"l trtnv...:'ll f F anlll
'i 1 lTt lve.....'.n ,'t':-;
Budget for Purchase of Service Contracts
Form 2030
October 200S
(2) Travel
C ontraftor City of Corpus Christi
Contract No. 23362174
Contra(:t Period Sept. 1, 2006 thru Aug.31, 2007
Typl' of TranI Expense A B C
~.__.. (nllkage tlJOJ ] odging cte Total Reimbursable Other
-~._"._._- ,"'--~ SO.OU
$0.00
Total FA Sel"Vice SO.oo So.OO SO.OO
! ;<c,,1 mJh-agc 1.$445 nil Ie ; $700.00 $700.00
-
('ut IIf TIIWIl Travl'1
~Iakwide ; 'j D meetmg' I Lltel (SX:' night I $1,190.00 $1,190.00
-
c,latcwidc ; 'j D mectmg' hI' dIem I. '.36.davl I 5720.00 $720.00
Stakwidc ;'j D meetmg' I ransp011" 11 on (nuleag,'. cat remal. gas. ele.! $1,200.00 $1,200.00
~; tat(:\vidc ., D mectmg; Ildtel lax :5%) ! $17i5.50 S 178.50
Total FA 'lion-Service/Operatiunal S3,988.50 $3,988.50 $0.00
"-"'-"'- $0.0.,
$O.O!)
Tlltal Exduded from Senicc Dollar Cap $0.00 $0.00 $0.00
lotal Travel S3,988.50 $3,988.50 $0.00
-...."---- _._,,--
1Il0TlltonngpUl1'o,e:' ;l.Ctpts an 1 "the! Jela].ed J'lu;rJ, must he k,'pt un tilc
:-::15 !H't ;dln\vahlc If.,dn."ddv h~ir; paid 1;\' tItLe: S\.llh'tS
Pa!2~ ..l-
_la, ejartmc!i1 I Famll'.'
1)11 PT 't>_ [lve ")~f'\ ice:--
Budget for Puchase of Services Contracts
Form 2030
October 2005
(3) Materials and Supplies
C olltractor City of Corpus Christi
Colltract No. 23362174
COlltrac't Period Sept. 1,2006 thru Aug. 31,2007
\'lateria]s and Supplies A B C
(dcSl'nptiun and basIs of co ;tI Total Reimbursable Other
~--.
~_. $(),()I)
$O.(JI)
f-""-,,,---, ----.-
$0.00
f-..-.-----------.
$0.00
f-.. -. -..- --
$0.(1)
f-'''-'--'' -"-'-'--.
SO.OI)
Total FA Service $0.00 $0.00 $0.00
R ,Uline UlIicc supplics S2.100.00 $2,100.00
--. .. --._---
C 'nJll1uniry :\\~'arenl'SS ~uppites $3.159.00 $3,159.00
--- _._--
F ..Hi Sna,'b ~nr Youth S2.200.(1) $2,200.00
--,-- "'--
Total FA :'Ion-Service/Operational $7,459.00 $7,459.00 $0.00
$O.IJiJ
-.-- ---
$O.Ij()
-..-,-.- .-_._- ---_. ._._-_._.._-
$0.00
Tot..1 EJcluded from Servin' Dollar ( 'ap $0.00 $11.00 $0.00
rotal \laterials and Supplie. S7,459.00 $7,459.00 $0.00
-,..,-".'..'_0....._.....--.,-.--.-
*.
:llODlll)f"; ng PUIvoSL'> t'.;. I.,:IP\:-: an other lklad...:J n"_ dn,;~, lllusl hI: kq11 un rl Ie
.:.ts n i:iowahle it';drlid\' heini pald h\ ()th,.:~ :-:()iln I..~,
jlih:t: ~
\/ts 'T,.!rtnlt:ll\ 1',( l-alull\
11 1 t)1" '\e ~l n
Budget for Purchase of Service Contr-acts
Fonll 2030
October 200S
(4) Equipment
Contractor City of Corpus Christi
Contract No. :::3362174
Contract Period September 1, 2006 thru August 31, 2007
Equipml'llt j B C l~[ethod Used
description and hasl~ 01 ')st) rolal Reimbursable Other (rent/lease/buv)
---
>1)(10
_._.._- - _._._.'-'~ --.-,.- -
~1I.1I0
Total F.\ Senice SO.OO $0.00 $0.00
-:-:'nt ~IIOO $0.00
-..-..-.-.---.....--
~OOO
Total F A Non-Service/Operational $0.00 $0.00 $0.00
SO.lIl1
_.. . -
T"tal Excluded from Sen-ice Dollar Cap $0.00 $0.00 $0.00
Total Etluipml'll $0.00 $0.00 $0.00
-"-"'_,'-'-"-",'''-''',',~-"_,'--''-'---'-'~ "'-_.-
"'! 111 "lnih-nll~~ PUIViiS\.." ftceipb and .'j-Icrddlli I1TCllld~ III "1. be kq';:)j) tile
. I.]] cllliplll"nl mU'1 ht tagged find 11l11nhncd
,.~! '(',",' , nol ,dlr'\\-abh- it'-.lready heit1t! pud 11\.' ot} sounT--
!'aioT ()
] '\ is 'Cj'Jrtn-l('Tl1 :~. am1l'
PI \..'\ '.1\'t" ...e.....
Budget for Purchase of Service Contracts
Form 2030
October 2005
( 5) Other Costs
Contractor City of Corpus Christi
Contract No. 23362174
Contract Period Sept. 1, 2006 thru Aug. 31, 2007
Othl'r Costs 1 A B C
( Jc:--cnplJotl "lid h~sls Ofllh!) Total Reimbursable Other
'-,---
50,00
,.-.g---- --
SO.OO
_..------ -.'-'--
-- SO.OO
SO.OO
-_.__._.- ~._-<
SO.OO
~'<'~"-'-"'-'---"---""---'
SO.OO
..._.."---_._._.~--- .--
SO.OO
-~ -_._~_...._-~.._-- -_.-
SO,OO
-~.._".._....'-~ ,.-.-.- ~"..
SO.OO
Total FA Service $0.00 $0.00 $0.00
hstage/Deli, erv $825.00 $825.00
,--,,----
( ,lPyingJPnming 51,740.00 S 1,740.00
--.-.-.-.-.
Iljlllprnen l Repair & Maintenance $300.00 $300.00
Background Checks --
(:iminal $500.00 $500.00
( ')l1lmunny \ wareness i Prc)fessiona Sen ices I $3,15029 S3,150.29
( "'nlmuni'y "ieeds Assessment $2,600.00 S2,600.00
__'_e
Reg;strat]()n lees $550.00 $550.00
_._-- --
.\ iloeateo Utdity Costs $1,600.00 SI,600.00
Total FA ~oll-Service/Operational $11,265.29 $11,265.29 $0.00
-
BllY, & Cilrb Club of Corplh Clmst' S56,100.00 $56,100.00
{ i)nlmUnlT.le" In Schools, Jnc $ J 96,224.00 $196,224.00
Planned Parenthood or Smtih Tnas $29,71300 $29,713.00
-
yryj('A oj ClrpUS Christi -..- ,-- ..----.-. S39,800.00 $39,800.00
\ \\i'A 01 C'rpus Chnst: $50,000.00 $50,000.00
--~.- -^'---
'lU t h 0(1\ s",y $31,839.00 $31,839.00
$0.00
Total Subcontracts $403,676.00 $403,676.00 $0.00
-~'.__...-
--.-------.--- SO.OO
--..-.-.---
SO.OO
------,--_.--_. .._--,---~
$0.00
--.,.-..,.-..-.---..--...,.---
$0.00
,-"._-_. -~.__._--
$000
Total Excluded from Service Dollar Cap $0.00 $0.00 $0.00
Total Other $414,941.29 $414,941.29 $0.00
._......__.".,,_...,-_._,.~..""-,- -- -.-..--
, mon:to: :ng purPOSl" i:C:Clpb al othc:: <1eta 11'0
equ,pl',ent must !K iaggel1 anu :umhc'Ieo
O( >sts ,i}owahJcIJllcad\ bel! paldhvill 1cTS'
must bc ~"pl ,II: :'tle
Pai2( --:'
City of Corpus Christi
78415 Community Youth Development Program
FY07 Budget Narrative
78415 Community Youth Development Program
BUDGET NARRATIVE
The City of Corpus Christi (City) will serve as the fiscal agent for the Community Youth
Development (CYD) Program. The City will provide fiscal services necessary to ensure
State funds are properly utilized to deliver the services reflected in this proposal. The City
will also ensure subcontracts for the delivery of services is executed by all service delivery
agencies During the program period, the City will monitor each subcontractor to ensure
services are being delivered in accordance with State guidelines and as specified in the
subcontract for services
Personnel - Salaries
All salaries except for Project Coordinator are charged to CYD based on an hourly rate for
each position. Timesheets are prepared each month by the persons in the following
positions and their hours worked on CYD business is verified by the Project Coordinator.
The Fiscal Agent is reimbursed by DFPS for only those hours worked on CYD. Each
salary includes a salary Increase of 3% offered to eligible City of Corpus Christi employees.
FA Non-Service Operational:
Superintendent of Support Services - Salary $ 4,440.00
Full-time position responsible for evaluating subcontractor's performance, prepare
monitoring reports and coordinate with the Texas Department of Family and Protective
Services Oversees all projects under the CYD program and ensures projects and budgets
remain on track Assist In handling the CYD Collaborative Committee activity and program
projects approval Supervise the activities of the Project Coordinator. 4-5 hours per week
spent on CYD.
$3,l00/month x 10% on contract x 12 months = $ 4,440.00
Grants Administrator -- Salary $ 3,930.00
Full-time position responsible for the review and tracking of subcontractor reimbursement
requests 4-5 hours per week spent on CYD.
$3.275/month x 10% on contract x 12 months = $ 3,930.00
Accountant - Salary $ 11,100.00
Full-time position responsible for processing payment requests to vendors and
subcontractors. Record expenditures. Report expenditures. Process time
reimbursement for Fiscal Agent. 9-10 hours per week spent on CYD.
$3 700/month x 25% on contract x 12 months = $ 11,100.00
Administrative Assistant - Salary $ 2,340.00
Full-time position responsible for the recording and transcribing of CYD Collaborative
Committee Meetings minutes and database entry. 3-5 hours per week spent on CYD.
$1.625/month x 12% on contract x 12 months = $ 2,340.00
City of Corpus Christi
78415 Community Youth Development Program
FY07 Budget Narrative
Project Coordinator - Salary 5) 34,524.00
Full-time position responsible for preparing correspondence, plans, contracts, agreements,
budgets, and mOnitoring reports Conduct subcontractorfiscal and programming monitoring
visits. Work with subcontractors on resolving problems and answering questions. Oversee
the management of database on CYD participants. Review monthly subcontractor billings
and reports for payment processing. Ensures contract compliance, both subcontracts and
fiscal agent contract. Community Outreach by creating collaborative relationships. Collects
and analyzes data to ensure contract compliance, to include evidence-based performance.
Inventory all capital purchases by subcontractors and maintain an inventory list. 40 hours
per week spent on Cye
$2.877/month x 100% on contract x 12 months = $ 34,524.00
Personnel - Frinae
FA Non-Service Operational:
TMRS (retirement) = $7,903.66
Percentage on total salaries - 14.03% x $56,334.00 = $7,903.66
FICA = $4,309.55
Percentage of tax on total salaries - 7.65% x $56,334.00 = $4,309.55
Worker's Compensation (Project Coordinator only) = $1,608.00
$134/month x 12 months = $1 ,608.00
Health Insurance (Project Coordinator only) = $3,456.00
$288/month x 12 months = $3,456.00
Personnel- Travel
FA Non-Service Operational:
Local mileage - Local travel by Project Coordinator at a rate of $0.445/mile, estimated
1800 miles for year to travel to subcontractor sites to coordinate and monitor programs.
131 miles/month x 12 months x $0.445/mile = $700.00
Out-of-town travel: Funds are allocated to cover expenses for DFPS-PEI Conference,
PElS database training. and TNOYS conference, all in Austin for CYD staff.
PEl Conference - Hotel: 2 staff x 3 nights x $85/night = $ 510.00
PElS Database Training - Hotel: 2 staff x 1 nights x $85/night = $ 170.00
TNOYS Conference - Hotel: 2 staff x 3 nights x $85/night = $ 510.00
Hotel Total - $ 1 190.00
PEl Training Conference - Per Diem: 2 staff x 4 days x $36/day = $ 288.00
PElS Database Training - Per Diem: 2 staff x 2 days x $36/day = $ 144.00
2
City of Corpus Christi
78415 Community Youth Development Program
FY07 Budget Narrative
TNOYS Conference - Per Diem: 2 staff x 4 days x $36/day = $ 288.00
Per Diem Total - $ 720 00
PEl Training Conference - Transportation: 2 staff x $250 = $ 500.00
PElS Database Training - Transportation: 2 staff x $150 = $ 300.00
TNOYS Conference - Transportation: 2 staff x $200 = $ 400.00
Transportation Total - S 1,200.00
Hotel Tax Total: rate of - 15% >( $ 1,190.00= $178.50
Materials and Supplies
FA Non-Service Operational:
Routine office supplies - $ 2.100.00
Office supplies to be utilized by the Project Coordinator and Fiscal Agent staff in
overseeing all projects under the Community Youth Development Program. Office supplies
including but not limited to paper, pens, folders, envelopes, and other items for CYD
meetings, Subcontractor training, pre-bid conferences, publications, and correspondence.
About $1 OO/month x 1.57 staff time x 12 months = $1,884.00. Includes supplies necessary
for operation and upgrade of current computers and printers. About $11.50 x 1.57 staff
time x 12 months = $216.66. Estimated monthly expenditures vary by month depending on
the events/meetings of the month
Community awareness supplies - $3,159.00
Supplies to be utilized for Community Meetings including but not limited to pens, nametags,
flipcharts, markers, and other related items. Additionally, items such as T-shirts, tote bags,
and notebooks to be distributed to CYD participants. These items will display the CYD
logo.
Supplies to be purchased for the annual CYD neighborhood event, to take place in March
2007 within the ZIP code; to include but not limited to, trash bags, canopy tent, food booth,
ete
Food/snacks (for youth) - $2,200.00
Costs associated with the purchase of food, drinks and/or snacks for youth on the CYD
Collaborative Committee. All food costs will be in accord with DFPS guidelines. With the
evaluations of proposals during the months of April, May, and June, there is an increase of
special called meetings, ($300)
Hot dogs and condiments ($800), water ($500), ice ($100), rental of popcorn machine
($50) and miscellaneous supplies such as but not limited to candy, popcorn, salt, and
butter for popcorn machine, juices. napkins, plastic utensils, and cups ($450) will be
purchased to conduct the annual CYD neighborhood event within the ZIP Code. It will be
held at the central elementary school in the heart of the community. This event will bring in
approximately one thousand attendees, focusing on the youth, to make the community
aware of the services provided by the CYD Program.
3
City of Corpus Christi
78415 Community Youth Development Program
FY07 Budget Narrative
Rental. Lease or Purchase of Eauipment
None.
Other Costs
FA Non-Service Operational:
Postage, delivery charges - $ 825.00
Costs associated with mailings and deliveries of CYD documents. Fiscal agent is charged
per piece, not cost allocation. The estimate of $0.35 per piece is an average cost which
includes processing the outgoing mail plus postage. 1,500 pieces x $0.35/piece =
$525.00 Necessary overnight mailing charges estimated at $25.00 x 12 months =
$300.00
Copying/printing charges - $ 1,740.00
Cost for copying documents for CYD meetings, copies to subcontractors and DFPS.
Based on prior year's volumes. Fiscal agent is charged per copy, not cost allocation.
The estimate of $0.05 per copy includes the City of Corpus Christi lease agreement and
the maintenance contract. Copies made at City Hall- 200 copies/month x $0.05 x 6 months
= $120.00. Specialty outside print jobs (i.e. display boards, flyers and posters for
distribution) estimated at $135 00 x 12 months = $1,620.00.
Equipment repair and maintenance - $300.00
Costs associated with the repair and maintenance of computers, printers, or any other
office equipment.
Criminal background checks - $500.00
Costs associated in obtaining background checks on CYD staff and/or volunteers (100
Criminal Background Checks @ $5.00 each)
Community awareness (Professional Services) - $3,150.29
Costs associated with public notices, flyers, printing and other items needed to update the
78415 residents on the progress of the CYD program and encourage community
interaction. Includes costs associated with Annual Community Meeting.
Costs associated with the CYD neighborhood event, to include but not limited to, DJ
($200), trophies for local school groups competing ($135),volunteer/staff shirts working the
event ($15/shirt x 20 = $300)
Community Needs Assessment - $2,600.00
The community needs assessment will be assessed from a survey distributed to key
groups in the ZIP code. The survey will be conducted at the 4-12th grade levels throughout
the high school, middle schools, and elementary schools in the 78415 ZIP Code. A report
will be compiled by the Fiscal Agent and the CYD Collaborative Committee after all surveys
have been distributed and returned. Dr. Rhoades from Texas A&M University will provide
consultation to the Fiscal Agent regarding risk factors and trends relating to youth. Dr.
Rhoades does extensive research for the University, and has years of experience in
4
City of Corpus Christi
78415 Community Youth Development Program
FY07 Budget Narrative
research and survey ($600). In order to fully assess the 78415 community and its needs in
regards to its youth, the fiscal agent will also take part in the annual Weed & Seed Fall
Festival where supplies such as but not limited to moonwalks, water and juices for youth,
WIll be needed in order to conduct a community needs assessment ($1200). A survey for
adults who have youth in the ZIP Code will be distributed at the Fall Festival. This festival
is expected to bring thousands of people including youth.
An annual planning meeting will be held by the CYD Collaborative Committee in October
2007. Supplies and rental of facility to conduct an effective meeting will be needed. ($800)
Registration Fee - $550.00
Fee for 2 staff to attend the TNOYS conference. $200/staff x 2 staff = $400.00.
Fee for 2 staff to attend the PEl Conference $75/staffx 2 staff = $150.00.
Allocated Utility Costs - $1,600.00
As of June 2005, the coordinator's office was moved from City Hall (in-kind) to a non-profit
recreation center. The allocated cost is 15% of the total utility bill received by the
recreation center The Project Coordinator is allocated 15% of total recreation space within
the recreation center to house the office and related storage.
Subcontractors:
Boys & Girls Club of Corpus Christi
Communities In Schools, Inc.
Planned Parenthood of South Texas
YMCA of Corpus Christi
YWCA of Corpus Christ:
Youth Odyssey
Total Subcontract Service Dollars
$ 56,100.00
196,224.00
29,713.00
39,800.00
50,000.00
31.839.00
$ 403,676.00
5
Community Youth Development Program
FY 2007 Plan of Operation
Fiscal Agent Name: City of Corpus Christi
Contract Number: 23362174
1 - Staffing & Organizational Experience
1 Explain your plan to train new and on-going staff on issues relating to cultural competence.
The City has been and continues to train staff in areas such as diversity, conflict resolution,
prevention of and response to sexual harassment, harassment, discrimination, retaliation and
workplace violence. This training is provided to new employees and is regularly offered to the entire
workforce The City's policies are aligned to provide a workplace which will not tolerate
discnmination. harassment or sexual harassment. All policies are established to provide equal
employment opportunities in benefits, compensation, privileges, work assignments, etc. City
departments provide specific job training for their areas. The Human Resources Department
provides training for skills development. The Human Resources staff regularly participates in
discussions, meetings, and programs with various committees and/or organizations regarding the
diverse population (disabled, racial diversity. job skills training, etc.). The City has committees which
oversee work in these areas. (l.e. the Mayor's Committee for the Disabled). Cultural competence
runs through and is discussedn all of the programs described above.
2. Identify by job title who will have the following responsibilities:
a. Procurement responsibilities (includes development of the RFP/scoring tool used in
procurement of subcontracted service providers, providing training for the Review Committee
and drawing up/negotiating/finalizing subcontracts with selected service providers.
Superintendent of Support Services, Grants Administrator, CYD Project Coordinator
b. Programmatic/fiscal training/oversight of subcontractors. This includes staff processing
subcontractor billings and partiCipating in on-site fiscal and programmatic monitoring.
Superintendent of Support Services, Grants Administrator, CYD Project Coordinator,
Accou nta nt
c. Facilitating CYD Collaborative Committee meetings, community meetings and ensuring
documentation and distribution of meeting minutes to attendees and DFPS.
Superintendent of Support Services. Grants Administrator, CYD Project Coordinator
3. Describe how you will perform on-going management of your subcontractors, to ensure their
compliance with the contractual requirements in this contract cycle. Include a preliminary schedule to
monitor subcontracts during the September 1, 2006- August 31, 2007 contract period and attach
copies of all monitoring tools if there have been changes in the forms that where submitted with
procurement.
After being selected as a service provider, each provider signs a contract with the City of Corpus
Christl to ensure compliance with both City guidelines and State guidelines. Monthly billings are to be
submitted to the Project Coordinator for review by the 7th of each month following the close of the
requested reimbursed month as per contract. This contractual deadline allows subcontractor billings
to be reviewed by CYD staff and paid within 30 days following the close of the month. Subcontractors
complete and submit CYD Registration Forms, Change Forms, Monthly Participant Summary Sheets
(MPSS), and Outcome Surveys to the Project Coordinator by the 7th of each month following the
C YD Plan ot Operation
City of Corpus ChriS'
1
Fiscal Year 2007
September 1,2006 - August 31, 2007
close of the billing period. Each subcontractor is required to keep all documentation related to CYD
participants and billings for five (5) years as per contract.
Each subcontractor will be required to attend the CYD Collaborative Committee each month. In order
to ensure attendance at the monthly meetings, subcontractors will be required to have a
representative present to report of each of their respective programs. This report will be summarized
and distributed to the committee by the subcontractor.
Preliminary Monitoring Schedule:
January 2007 Boys & Girls Club, Communities In Schools, Planned Parenthood
February 2007: YMCA. YWCA Youth Odyssey
2 - Performance-Based Contracts
1 Describe the duties and activities of the CYD Collaborative Committee for FY 2007.
The CYD Collaborative Committee are charged with establishing the mission and vision of the local
CYD Program. assessing community needs and strengths; developing criteria for the Request for
Proposals and evaluating proposals for service for each fiscal year; acting as liaison between the
community and the Fiscal Agent; and keepIng the community informed regarding CYD services and
program status
a Describe how you will ensure continued participation on the committee by
residents/business owners of the ZIP code, members of the Youth Advisory Committee, former
Steering Committee members, CYD service providers and other agencies contracting with the
Division of Prevention & Early Intervention.
Attendance will be recorded at each CCC monthly meeting. Bylaws will be established which
state the number of allowable absences before the committee reviews the reasoning of each
absence and determines whether that member should be replaced. Presentations relevant to
the community and of interest to serving the youth of the targeted ZIP code will be given by
service providers, iaw enforcement. and community stakeholders. This will provide an added
incentive for attending the meetings.
b. Describe any barriers to collaboration you have experienced and explain your strategy for
addressing these barriers.
A predominant barrier to collaboration that can be foreseen would be individuals conflicting
schedules. Key individuals, mentioned in previous paragraph, which would have interest in the
targeted ZIP code. are more likely to be involved with other collaborative groups or events.
With this barrier foreseen, the invited key individuals to be represented on the committee will
be asked to provide the name of an individual within their same organization who can attend in
their absence. A notice of one to two weeks will be requested from members who know in
advance that they would not be able to attend the CCC meeting. This will allow time for the
Project Coordinator to contact the second representative on the list from that same
o rga n ization
c. Describe the purpose and objective of community meetings and how they will be used to
meet program objectives DesCribe methods for attracting and retaining attendees, potential
locations for holding meetings and the person(s) responsible for conducting the meeting or
organizing the event. Also describe how the Y AC and the CCC will be involved in planning
and hosting the community meet1ng(s)
CYO Plan at Operation
City of Corpus Chnst
2
Fiscal Year 2007
September 1,2006 - August 31, 2007
Community meetings will create an opportunity for individuals to put their resources together in
order to provide a more productive community to better the youth within the 78415 ZIP code.
The CYD Steering Committee's mission statement. 'The mission of the Community Youth
Development Program IS to develop and implement a program to reduce juvenile crime in an
effort to empower youth to become productive citizens,' will be incorporated into the CYD
Collaborative Committee. ece meetings will be able to meet program objectives at a wider
base due to the broad spectrum of representation from a variety of organizations, businesses,
and residents. The community needs assessment survey, which is utilized each year, will be
dIstributed throughout the ZIP code at a greater scale by utilizing the members of the ecc and
the positIons that they hold within their organization. The diversity of the members' rapports
with the communIty will enable the needs assessment to be channeled to residents who may
not have been reached In the past.
Providing resources to better the community and guide youth to be more productive citizens is
a major purpose for the ecc. The cee will be able to direct participants and their families to
the appropriate CYD program or another resource if not offered by a CYD service provider.
With service providers being represented on the committee, the lines of communications will
be more open, thus allowing the eYD participant to be directed to the best suited program or
service Each member of the eec will be required to summarize their services and/or
programs that are offered within their organization in order to more effectively direct CYD
participants to the appropriate outreach program.
Presentations by eYD service providers will attract attendees. The cohesiveness that existed
in the CYD Steering Committee as well as their good-hearted personalities will be a positive
influence over the new members. This cohesiveness will attract members to attend. The
PrOject Coordinator will be responsible for organizing the meeting and/or event by sending out
reminders of meetings as well as e-mailing and calling members of the cce. The Chairperson
of the current CYD Steering Committee, who is a 78415 resident, will be conducting the
meeting. A ece meeting will be held on the 3rd Thursday of each month at 5:30 P.M. unless
otherwise suggested by the established committee. The first two meetings will be held at City
Hall in order for the committee to familiarize themselves with each other. City Hall is a neutral
place which is easily accessibly after regular work hours. As the committee becomes more
stable, members of both the YAe and the cce will be encouraged to host a meeting at their
facility In order for the committee to become more familiar with their program.
2 Describe how a community strengthSlneeds assessment was conducted and how it meets DFPS
minimum requirements
a list eXisting local resources that you used to conduct the needs assessment, and
methods/tools you used to gather input from the local community
The City took part in the annual Weed and Seed Fall Festival, October 2005, where the
community had an opportunity to express their personal views of the community needs. This
was accomplished by utilizing surveys and questionnaires that were administered to the public.
This festival brought in thousands of people, including youth. The festival is held within the
vIcinity of the targeted ZIP code. The public school system was also utilized heavily to conduct
the needs assessment. A survey was distributed at PT A meetings which were held on a
regular basis during the holiday months of November and December. The PT A meetings were
holiday related, I.e Christmas choir programs, therefore high in attendance by family and
CYD Pian of Operation
Citvof Camus Christi
3
Fiscal Year 2007
September 1, 2006 - August 31, 2007
friends of students. There are seven elementary schools, two middle schools, and one high
school in the targeted ZIP code. This allowed for a greater feedback on the distributed survey.
The survey utilized addresses the following questions: Age group of individual, number of
children In the household, gender, quality of life in the ZIP code, determines the greatest
strength in the community as felt by the individual, determines the most important
concerns/problems confronting the community as felt by the individual, and funding priorities.
The survey was distributed at the start of October through the end of December, the week
before students are released for Winter break. The surveys were then collected and analyzed,
within a spreadsheet, through the month of January. Those results were then reviewed by the
CYD Review Committee to determine where the greatest need for funding exists. The
recommendations were then reviewed by the Fiscal Agent and released in the Request for
Proposal, which was posted the last week of February for service providers to begin
submiSSions of proposals.
b Describe how you Will collaborate with the Youth Advisory Committee and CYD
Collaborative Committee to ensure youth input on all decisions made for the CYD program.
Both the Youth Advisory Committee and the CYD Collaborative Committee will be involved in
conducting the strengths and needs assessment. The Y AC will participate in the annual Weed
& Seed Fall Festival to be held in October, at which time surveys are taken from 78415 Zip
Code area residents. The Y AC will also survey fellow students within Carroll High School, the
local high school in the 78415 ZIP Code. They will also visit the middle schools and
elementary schools in the ZIP C~ode to survey students. They will also be involved in reviewing
the results of the survev along with the cce. Members of the CCC will participate in the Weed
& Seed Fall Festival by surveymg residents. Members will also survey their own organizations
and programs. With a /ariety of organizations that will take part in the CCC, the survey can be
dIstributed amongst them allowing for more of a diverse feedback.
c Address how you continue to evaluate assessment to focus on strengths and needs of the
community as they relate to juvenile delinquency prevention.
The specific questions addressed in the survey relate to preventing juvenile delinquency.
Surveying residents who live In the targeted area will give the best feedback concerning the
needs of the community'. For example, the question which states,
What do you view is the most important concerns/problems confronting the 78415 (zip code)
community?
____T een pregnancy
_ __School drop out rate
___Drug abuse
___ Gangs and/or violence
___ Other (please list)__.____
addresses the concerns/problems which youth face every day which lead to juvenile
delinquency. If the problem can be pinpointed, then it can be combated specifically through a
program The following two questions address the community's views on what they feel is
needed In the area.
CYD Plan of Operation
C,ty of Corpus Christi
4
Fiscal Year 2007
September 1,2006 - August 31, 2007
Please list your priority for the areas targeted for 78415 CYD Program funding. Starting with 1
as the highest need for funding?
Education
_ __Employment
____ Youth Leadership
_ __ Mentoring
_ Other (please lisO__ __~_
Please rate the following programs starting with 1 as the highest need for funding.
_ __Youth developing projects
_ _u_Adult/youth mentoring
____Unique recreation opportunities_Full-time summer program
After-school activities
---.-.-.---
____Other (please list )_.__ __
The opinions of residents should be considered when discussing programs and/or services that could
prevent juvenile delinquency because they are the ones who live it, along with their dependents. This
leads to a more successful distribution of funds.
3. Describe how you ensure that all services funded (through procurement or renewal) are based on
the strengths and needs assessment. Describe the steps you have taken to ensure that all services
are evidence-based (at the contract initiation and on an on-going basis). Describe what actions will
be taken if a service fails to meet ongoing evidence-based standards.
The results of the strengths and needs assessment survey were posted on the Request for Proposals
for potential service providers to address. The Review Committee determined if the program the
service provider was offering addressed the strengths and needs assessment by utilizing the
evaluation tool provided by the Texas Network of Youth Services, the training and technical
assistance provider. Each sen.tice provider was required to submit a plan of operation to include
attachments referencing model programs and the tools utilized which demonstrated the effectiveness
of their program to be eVidence-based In preventing juvenile delinquency. Throughout the period of
their contract, service providers will be required to submit quarterly reports stating outcomes from the
tools that were used to ensure the program IS evidence-based. At program year-end, service
providers will also be required to submit an annual self-evaluation report summarizing their
documentations A letter addressing the noncompliance of meeting contractual documentation will be
sent to the service provider if there is a failure to meet evidence-based standards. Noncompliance
could put the service provider In jeopardy for future funding.
4. Describe how you will effectively administer the contract to ensure that all contractual deadlines
are met and the budget is appropriately managed to prevent any lapse in contract funds.
The Project Coordinator will be responsible for meeting contractual deadlines and that the budget is
appropriately managed to prevent a significant lapse in contract funds. Subcontractors'
reimbursement requests will be received by the 7th of the month following the close of the billing
period; this will allow the City to submit billings to DFPS by contractual deadlines. The Project
Coordinator will ensure that CYD participant data has been entered into the PElS database
accurately and within contractual deadlines In the case that the Administrative Assistant is unable to
CYD Pian of Operation
City of ::::orous Chnstl
5
Fiscal Year 2007
September 1, 2006 - August 31,2007
complete data entry by the deadline, the Project Coordinator will act as back-up. In order to ensure
there is not a significant lapse in contract funds, the subcontractors will be asked to anticipate their
spending one-third into the contracted period. This will allow the Fiscal Agent to redistribute funds to
another program if they anticipate not spending 100% of their contracted funds.
5 Describe how you will effectively manage subcontracts to ensure compliance with all contracted
requirements
a Address on-going management of subcontracts, describing the process for subcontract
establishment, renewal and monitoring (including formal on-site monitoring).
Services will be procured each fiscal year. Proposals will be reviewed and selected by the
Review Committee. The City will negotiate budget and contract requirements with the
subcontractor. The Legal Department will then review the contract terms. DFPS will review
the subcontract before heading to City Council, where the subcontract is initially signed before
being signed by DFPS
Subcontractors fiscal and programmatic areas will be formally monitored twice a year. The
first monitoring visit will take place in January, auditing the months of October and November.
The second monitoring visit will be In July, auditing the months of March and April. In order to
conduct a programmatic monitoring, the following will be reviewed for verification of services
and eligibility of participants: sign-in sheets, Monthly Participant Summary Sheets (MPSS),
registration forms. and criminal background checks for CYD funded employees and volunteers.
I n order for a fiscal monitoring to be conducted, the following will be reviewed for verification of
reimbursed items: check register, payroll register, cancelled checks, supporting documentation
for each reimbursed item, timesheets for CYD funded employees, W-4's for CYD funded
employees, and bank signature cards to verify check signers. Informal on-site visits will be
conducted throughout the contract period to ensure compliance with contract guidelines.
Monthly billings, MPSS and registration forms will be reviewed monthly to manage the
su bcontract.
b Descnbe how you Will ensure compliance with the eligibility criteria regarding youth under
age 10 and family members.
The City will ensure contract compliance with eligibility criteria regarding youth under the age
of ten and family members by monitoring the subcontractors MPSS and registration forms
submitted each month If a service provider's program focuses on youth who are
predominantly elementary age. the provider will be required to submit a total number of youth
under the age of ten each month that were serviced. Sign-in sheets of services which involved
family members will be required each month to be linked with youth counted on the MPSS to
ensure eligibility of serviced family members. The particular program and/or service, in which
the family member was involved in, will be evaluated to determine if it would prevent youth
from engaging in delinquent behavior If the service is found to not have an impact on
preventing juvenile delinquencv. requested reimbursement related to that particular service will
be disallowed.
c Descnbe how you will ensure that the Y AC provider meets all programmatic requirements in
the RFP, that measurable performance measures are established and monitored for the
service with the youth leadership component and that at least 90% of the participants involved
in mentoring services are within targeted grades.
CYD Plan of Operation
Citv o' Corpus Chnsti
6
Fiscal Year 2007
September 1, 2006 - August 31, 2007
The Y AC provider will be required to conduct their program primarily in middle school and high
school grade levels. Registration forms and MPSS will be reviewed each month to ensure
member participation from targeted age group. Minutes will be recorded at each Y AC meeting.
The Y AC Coordinator will be responsible for submitting the minutes on a monthly basis to the
Project Coordinator. The Y AC will participate in CCC meetings with at least two members
being full voting members of the CCC and its Review Committee. The Y AC members will
participate in the community needs assessment by working with key school officials to
distribute surveys to fellow classmates. Along with the CCC, the YAC will review the results
and supply input !n determining the areas of most importance for funding. The Y AC will
mentor students at elementary levels, focusing on 10 years of age and above. During this
mentoring time, the Y AC will solicit feedback from the students about CYD programs they may
be Involved in and the effectiveness of these programs from a youth perspective. The Project
Coordinator will attend the annual Teen Summit to ensure full participation of the YAC during
this event. The Project Coordinator will work with the Y AC Coordinator to ensure timely
submiSSion of all registration materials needed for the Teen Summit. A pre-test/post-test will
be developed with the assistance of the DFPS contracted technical trainers to assess youth
leadership development amon~Jst the subcontractors. The youth participating in the youth
leadership development programs will participate in workshops covering leadership skills
offered by the DFPS contracted training and technical assistance provider. Service providers
who propose to have a youth leadership component in their contracted program will be
required to utilize pre/post tests to determine whether youth have increased their leadership
skills. Service providers offering a mentoring component will be required to focus on
elementary and middle school age youth with primary focus on 4th-8th grade students. Those
providers with a mentonng component will be required to submit a summary of the students'
grade levels as well as the MPSS and registration forms. Extra recruitment or additional
programming will be required of the service providers in the case that 4th-8th grade students
do not comprise the 90% of the total number served in the mentoring program.
3 - Community Strengths and Needs Assessment
1 When was the most recent needs assessment conducted? October 2005 - December 2005
2 List the community's strengths Identified during the most recent strengths and needs assessment.
According to the survey taken in October 2004, the following were considered strengths in the 78415
community (listed in order of strength): schools, families, community services, recreation facilities,
and. churches
3 List the community's needs related to juvenile delinquency identified during the most recent
strengths and needs assessment.
According to the survey taken in October 2004, the following were considered as the most important
concerns/problems confronting the 78415 community (listed in order of importance): gang and/or
Violence, drug abuse, teen pregnancy, and school drop-out rate.
4 ust the recommended funding priorities that resulted from the assessment and were applied in the
local Request for Proposal, With the #1 priority being the most important.
1 Youth Leadership/Developing Programs
2 Education
3 Mentonng
CYD Plan of Operation
City of Corpus Christi
"7
Fiscal Year 2007
September 1, 2006 - August 31, 2007
4 Activities (after-school and summer)
5, Pre-Employment Preparation/Education
6, Gang Prevention Program
7. Community Services Project
8. Drug Abuse
9. Teen Pregnancy
1 O.Harassment Bullying, and Coercion Prevention/lntervention
11.School Drop-Out Rate
5 If services were not rank ordered as a result of the needs assessment, please just list them above
and explain how services were prioritized below.
Listed in ranked order
Note Items 6-11 are incorporated into the general components of Items 1-5.
4 - Performance Measures
1 Fiscal Year 2007 Outputs (September 1,2006 - August 31,2007)
a Total number of unduplicated youth to be served: 2000
Total number of duplicated* youth to be served: 2150
* The total duplicated number should equal the total from each subcontracted service plus any
youth to be served, if applicable, by the Fiscal Agent.
b Explain the rationale for reducing the total number of duplicated youth to get the total
number of unduplicated youth.
An estimated percentage of 7% of the youth will utilize more than one CYD program.
G If applicable.
Total number of unduplicated adults to be served: 140
Total number of duplicated adults to be served: 165 (two service providers will serve adults)
2 Describe the PElS data entry process and position(s) responsible for data entry. Include a
description of the quality control procedures that ensure accuracy and timeliness of data entry. Also
include your backup plan used during periods of staff vacancy.
The PElS Data entry will be done by the Administrative Assistant as stated in the Budget Narrative.
As registration and MPSS forms are submitted monthly by subcontractors to the Project Coordinator,
they are reviewed for eligibility and completeness, and then given to the Administrative Assistant who
then enters the information. After completion, the Project Coordinator reviews the entered forms to
ensure data is entered accurately. In periods of staff vacancies or when data entry may look as not to
be entered In a timely manner. the Project Coordinator will assist or cover for the Administrative
ASSistant to ensure entry.
5 - Mentoring
1 Name(s) of organizatlon(s) who will provide mentoring to meet RFP requirement and check
whether mentoring will be a stand-alone program or component of a larger program:
CYD Plan of Operation
City of Corpus Christi
8
Fiscal Year 2007
September 1,2006 - August 31, 2007
Name
a. Boys & Girls Club
b. Communities In Schools
c YWCA of Corpus Chnsti
Stand Alone Program
o
o
o
Component of Larger Program
[Z]
[Z]
[Z]
2 For each organization providing mentoring services to meet the RFP requirement, identify the
targeted grades to be served:
Boys & Girls Club: 4th .- 8th ~rade
Communities In Schools: 4t - 8th grade
YWCA of Corpus Christi: 4th - 8th grade
3. For each organization providing mentoring services to meet the RFP requirement, explain how
services were designed to address the specific needs of youth in the local ZIP code community.
Boys & Girls Club: Professional staff and A&M Interns become the mentors of our youth. They
provide positive role models, a healthy influence and strong guidance to reduce the number of at-risk
students who drop out of school and become involved in gangs, crime, teenage pregnancy and
addictions
Communities In Schools: The pairing of mentors with youth provides a friendly, safe introduction of
positive values and attitudes for our youth. It helps strengthen family involvement and encourages
acceptance and change. ndividuals have the opportunity to contribute to the growth and
enhancement of families within the community. Volunteer mentors can make an impact by providing
time. a positive example, and guidance to young people. The successful accomplishment of these
objectives is reinforced through the implementation of the CIS Model. CIS continues the partnership
with the Juvenile Justice Center and Corpus Christi Independent School District to maintain the
continuing partnership of aH the agencies participating in the Mentoring Network Alliance to
strengthen mentoring for the children In this community. Mentoring orientation, training, recruitment,
workshops, and criminal background~hecks are coordinated in order to protect the children of 78415.
CiS will continue to work to recruit and train mentors in assisting the youth of the 78415 area. CIS
will continue to coordinate services by involving individuals, community businesses, and
organizations to become part of the solution to community issues by investing time and becoming
mentors
YWCA of Corpus Christi: Mentoring IS a common thread throughout the YW-Teens programs.
Community leaders, professional women, politicians, and educators all provide input, exercises,
lectures. educational activities and creative projects for the YW-Teens in all phases of the Program.
YW-Teen staff and volunteers represent good role models and mentors to help guide them towards a
successful future. These adults help the girls learn to deal with aggression and harassment at school
and home with non-violence and understanding. They make them aware of their self-worth and value
and how Important it IS for them to believe In themselves and the possibilities there are for them. All
these specific activities enhance the girl's self-esteem and self-value. Girls who care about
themselves and have a high self worth are far less likely to engage in unhealthy behaviors such as
gang membership, teen pregnancy and dropping out of school.
CYD Plan of Operation
City of Corpus Chnsti
9
Fiscal Year 2007
September 1,2006 - August 31, 2007
4 For each organization providing mentonng, indicate who will serve as mentors.
Bovs & Girls Club: Professional Boys & Girls staff and Texas A&M - Corpus Christi interns.
Communities In Schools: CIS Case Managers and volunteers.
YWCA of Corpus Christi: 'YW-Teen' staff and volunteers.
5 For each organization providing mentonng services, provide the following information:
6. Name of the organization providing services: Boys & Girls Club
Program Name' After-school & Summer Youth Program
7. Which funding priority, as identified above, does this service/program primarily address? 1,2,3,4,
6 8. 11
8 Location where services will be provided: Greenwood Unit, 3902 Greenwood Drive
City Corpus Christi, Texas ZIP Code 78415
9 If more than one location is utilized list other locations here: N/A
a Inclusive dates of Service: From September 1,2006 to August 31,2007
b How many days per Week IS the service offered? 6
c, How many hours in duration each day? School days: 5 hrs; Summer days & School Holidays: 9 hrs
d Number of unduplicated youth to be served: 400
e. If adults will be served, give an estimated number of adults to be served: N/A
f. Mentor to youth ratio: 1 to 10
g Number of contact hours per week School Days: 25 hrs/week; Summer: 45 hrs/week
10. Check the protective factors this program will identify for change in FY07:
~Involvement with positive peer group activities and norms
~Social competencies such as decision making skills, assertiveness and interpersonal skills
DParental/guardian supervision
~Caring adults other than parent
DStrong bond between children and parents
~Emotional support and absence of severe criticism
DHigh parental expectations
[gJClear rules and expectations
[gJlnvolvement with School/Community
[gJFriendship network
[gJPositive perception of self and others
[gJPlaces high values on helping others
[gJSense of purpose
11. Describe the target population to be served:
The children served are primarily Hispanic (72.47%) and African American (14.08%) students who
have no other comprehensive youth program opportunities in which they can afford to participate.
C YD Plan of Operation
City of Corpus Christi
10
Fiscal Year 2007
September 1, 2006 - August 31,2007
These children need structured opportunities to develop leadership skills, participate in team sports,
be with peers in our "Club" environment, learn from role models, and to know they are safe when at
the Club The characteristics and needs of these at-risk youth will best be met by the Boys & Girls
Club programs which are fine-tuned to address their need for structure and enrichment, while being
"in the neighborhood.'
Youth to be served are ages 6-17 years.
12. Describe the service to be provided in detail.
Boys & Girls Club will focus on the nationally evaluated Boys & Girls Club program SMART Moves
and its component programs. SMART Moves is a nationally acclaimed comprehensive prevention
program that helps young people resist alcohol, tobacco and other drug use, as well as premature
sexual activity. SMART Moves is a recognized SAMHSA Effective Program.
Start Smart (ages 10-12):
. The curriculum consists of 11 sessions, each 1-1/2 hour long. Sessions are typically
held once a week.
Stay Smart (ages 13-15)
. Curriculum consists of 12 sessions, 60-90 minutes each. Sessions are typically held
once a week.
Common factors to Start Smart and Stay Smart include:
. Typical group has 10 to 15 members
. Youth learn by doing, by participating in small group discussions, games, role
playing and rehearsal of skills, rather than listening to lectures.
. Sessions are led by an adult facilitator, assisted by older teens serving as peer
leaders.
SMART MOVES is just one of a number of programs we offer our youth members that combat
juvenile delinquency. The SMART Moves program is an integral part of our existing program. We've
always run this premier program within the framework of both our After-school and Summer
programs Our after-school program provides time for students to complete homework assignments,
participate in computer literacv activities. play in our game room, and be active in our athletic
programs
Athletic participation is especially high in our Spurs Drug-free Basketball, Girls Kickball, Flag Football
and Volleyball Leagues
The summer program includes many of the activities provided after school, except that it operates
from 8:00 a.m. until 5:00 p.m. and includes a hot lunch, daily snack, swimming and outdoor programs
as well as the usual learning center. game room and gymnasium activities.
MentorinQ: Professional staff and A&M interns become the mentors of our youth. They provide
positive role models. a healthy influence and strong guidance to reduce the number of at-risk
students who drop out of school and become involved in gangs, crime, teenage pregnancy and
addictions.
CYD Plan of Operation
City of Corpus Christi
11
Fiscal Year 2007
September 1, 2006 - August 31, 2007
Youth Leadership: The TORCH CLUB, a chartered, small-group leadership and service "club" of
children ages 11 - 13, addresses the issues of youth leadership in our community. As well, the
KEYSONE CLUB, our most dynamic teen program, is a chartered small-group leadership and service
"club" for youth ages 14 - 18. Also, our Youth of the Year program, which we participate in annually,
is a premier youth recognition program that promotes and celebrates Club members' service to Club,
community and family; academic performance; spiritual values; life goals and poise and public
speaking ability
Activities: Boys & Girls Club excels in providing youth with wholesome, culturally relevant and
productive skills through our core programs. Our Club is the recreational and supportive environment
vehicle which addresses the community problems that lead to juvenile crime. Through each
structured program, from athletics to academics; from the game room to the learning center, our
youth development activities serve to enhance the self-respect these youth need to become
productive citizens.
Education: The first thing the elementary students do when coming to the Club after school is
participate in our Power Hour Program, which works with the children to complete their homework
assignments. We also have a computer lab that offers many educational opportunities to the
students, including internet through DSL lines and incredible educational software. We offer an
educational program called Project Learn and we nurture the desire to learn in all of our youth.
A partnership with A&M University - Corpus Christi, has enabled a one-on-one educational program,
pairing University education majors With our children in the areas of reading and math. This occurs
annually, during each academic semester, Including twice during the summer. Our children have
benefited tremendously from this partnership.
Employment: Boys & Girls Club proVides JOB READY classes to all interested teens each spring, in
preparation for helping them find summer employment. We hire many of these teens for our summer
program and we recognize the need to motivate our teens to become prepared to earn a living after
graduation from high school and/or college
13. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006.
SMART Moves (Skills Mastery and Resistance Training) is a nationally acclaimed comprehensive
prevention program that uses small group activities to help young people resist alcohol, tobacco and
other drug use as well as premature sexual activity. SMART Moves is based on two rigorously tested
cUrricula: Life Skills Training Gilbert Botvin, Ph.D., Cornell University) and Project SMART (William
Hansen Ph.D UniverSity of Southern California).
SMART Moves recognizes that in addition to resistance training and the development of social skills,
self-esteem is a very important factor in regulating basic human drives and attitudes.
When children are made to feel that they matter, that they have a unique contribution to make, and
when they are helped to understand their feelings, they are less likely to endanger their own health or
that of others by indulging In behaviors that put them at risk. This includes being less likely to
participate in juvenile delinquency behaviors.
CYD Plan of Operation
City of Corpus Christi
12
Fiscal Year 2007
September 1,2006 - August 31,2007
The program consists of small group activities designed to increase participants' peer support,
enhance their life skills, build their resiliency and strengthen their leadership skills. This year-round
program encourages collaborations among Club staff, youth, parents and representatives from other
community organizations.
Key program components are
v SMART Kids, for ages 6 - 9;
v Start SMART, a resistance skills program for youth ages 9 to 12 that focuses on ways to
identify and resist peer social and media pressures to use alcohol, tobacco, and other drugs or
become sexually involved. It includes age-appropriate discussions of puberty and friendships.
v Stay SMART, a social skills program for adolescents ages 13 to 15 that teaches resistance
skills, stress reduction techniques, communication skills, assertiveness training and life
planning It provides accurate Information about alcohol use, tobacco use, other drug use and
adolescent sexuality.
v SMART Leaders, a peer leader/booster program for older teens.
Additional components include:
v SMART Girls, designed to meet the developmental needs of girls 8 - 12 and 13 - 17; and
v Street SMART, designed to counteract the negative lures of gangs, violence and "street"
influences on young adolescents ages 11 -13.
SMART Moves is:
. Recognized as one of 10 exemplary primary prevention programs by the U.S. Office of Substance
Abuse Prevention, the National Association of State Alcohol and Drug Abuse Directors, and the
National Prevention Network.
. Lauded as a premier national prevention program by the White House Conference for a Drug-Free
A.merica as well as the Children's Defense Fund.
. Cited for its parent training component by the Office of the Inspector General of the U.S.
Department of Human Services Administration.
. Noted for its effectiveness In a study conducted by the Center for Health Policy Research of The
Pennsylvania State University.
. Singled out for praise in The Making of a Drug Free America: Programs That Work by Mathea
Falco (former Assistant U.S. Secretary of State for Narcotics Affairs).
SMART Moves is unique among prevention programs in that:
. SMART Moves is the sole national prevention program currently addressing the problems of
alcohol, tobacco, other drug use and teen pregnancy in one comprehensive curriculum.
. SMART Moves employs a team consisting of staff, parents, community representatives and older
Club members to impart the knowledge and teach the skills needed by young people to avoid
alcohol, tobacco, other drugs and premature sexual involvement.
. SMART Moves actively involves parents in the prevention effort.
CYD Plan of Operation 13 Fiscal Year 2007
City of Corpus Christi September 1, 2006 - August 31,2007
. SMART Moves is incorporated into all Club activities and programs.
SMART Moves uses teen leaders who act as role models to younger people.
14. Describe each goal of the service and/or program, including the impact on juvenile crime.
1 At least 25% of the youth who participate in SMART Moves will demonstrate increased awareness
of the effects of alcohol, drugs, and risky behavior as measured by the Level 2 SMART Evaluation
(Mark, St Pierre, & Kaltreider The Pennsylvania State University (1998)).
2 At least 25% of the youth who participate in SMART Moves will demonstrate an increased ability
to identify risk factors related to alcohol, drugs and risky behavior as measured by the Level 2
SMART Evaluation (Mark. 8t Pierre. & Kaltreider, The Pennsylvania State University (1998)).
Our most basic strategy for preventing juvenile crime is to offer youth a safe environment during the
after-school hours (and whenever school is not in session), and to encourage participation in
programs that promote their own physical and emotional good health.
Our Spurs Drug-free Basketball League IS a great example of this. We just completed the boys'
league, which had the following age-level teams:
. Seven teams of 6 - 9 year-aids
. Eighteen teams of 10 - 18 year-aids
The girls' league has
. Six teams of 6 - 9 year-aids
. Twenty-nine teams of 10- 18 year-aids
The emphasis of the 78415 steering committee, of serving youth 10- 17 years of age, is
overwhelmingly met, in this example: 180 boys and 290 girls, all positively engaged in a team sport
that keeps them actively engaged.
In the fall, just after school begins, our Girls Volleyball and Kickball leagues, as well as our Boys Flag-
football League, also draw many youth to participate in athletic activities that encourage fitness and
prevent delinquency. Keeping our youth occupied after-school, on Saturdays, and during the summer
months IS one realistic way of preventing the impact of juvenile crime.
15. How will this service be available to families without transportation?
Please see response to question #15
16. Describe the "safe passage" plan for youth/families without transportation.
For our After-school program, we use our Club van to pick up children; several walk to the Club; and
many are dropped off by care-givers who bring them from school to the Club. During the summer,
CCISD will bus children from six 78415 schools during the month of July (Central Park, Fannin,
Houston, Kostoryz, Lexington and Travis)
Whenever transportation for larger groups is required, we will use buses provided by the school
district or the RTA. The safety of our youth before, during and after any activity will be assured by
adequate adult supervision
C YO Plan of Operation
City of Corpus Christi
14
Fiscal Year 2007
September 1,2006 - August 31,2007
17 Staffing
a. Describe the staffing plan for FY07, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
We advertise staff openings through our national organization, as well as through efforts on the
campuses of our local university. We have several A&M professors who use us for internships.
We do background checks on all employees. We also have a random drug-testing policy for all full-
time employees. It is standard procedure for any person (staff &/or volunteers) that apply to work on
the CYD Program, to complete (sign) a criminal background affidavit, consent and have a criminal
background check search conducted prior to any client contact &/or personal client files and is
renewed every two years.
We make every effort to take advantage of all training opportunities offered through our national and
regional organizations In August of each year there is a Youth Development Conference that offers
training In all program areas. We send as many staff as we can to this event, which for three years
included our own Lisa Saenz on its planning committee.
The athletic coordinators and social/recreation coordinators provide the youth with the supervision
and guidance needed to functIon in these two areas. They have been trained in Basic Programming
skills and often are recruited through school districts, Del Mar and our local university.
6. Name of the organization providing services: Communities In Schools
Program Name: CIS Mentoring, Activities, & Employment Program
7 Which funding priority. as identifieCi above, does this service/program primarily address? 2, 3,4, 5,
1 1
8 Location where services will be provided: South Park: 3001 McArdle
City Corpus Christi, Texas ZIP Code 78415
9 If more than one location is utilized. list other locations here: Baker Middle School: 3445 Pecan,
78411; Central Park Elementary: 3602 McArdle, 78415; Houston Elementary: 363 Norton, 78415;
Kostoryz Elementary: 3602 Panama, 78415; Lexington Elementary: 2901 McArdle 78415
a Inclusive dates of Service: .From September 1, 2006 to August 31,2007
b How many days per Week is the service offered? School days: 5; Summer: 4
c. How many hours in duration each day? Approximately 8 hrs
d Number of unduplicated youth to be served: 950
e If adults will be served, give an estimated number of adults to be served: N/A
f Mentor to youth ratio: 1: 1 when needed by a mentor recruited from the community; 1 :15 with staff
g Number of contact hours per week 1 hour/week with individual mentors; during program hours at
all other tImes
10. Check the protective factors this program will identify for change in FY07:
~Involvement with positive peer group activities and norms
~Social competencies such as decision making skills, assertiveness and interpersonal skills
C YO Plan of Operation
City of Corpus Christi
15
Fiscal Year 2007
September 1,2006 - August 31,2007
DParental/guardian supervision
~Caring adults other than parent
~Strong bond between children and parents
~Emotional support and absence of severe criticism
~High parental expectations
~Clear rules and expectations
!2SJlnvolvement with School/Community
!2SJFriendship network
!2SJPositive perception of self and others
!2SJPlaces high values on helping others
!2SJSense of purpose
11. Describe the target population to be selVed:
Since its inception in Corpus Christi, CIS has worked with youth and families with the demographics,
social needs, economic limitation, and cultural diversity as the population in the 78415 zip code.
Youth to be served are ages 6-17 years with an emphasis on 10-17 years.
12. Oescribe the selVice to be provided in detail.
CIS IS proposing to serve six (6) sites Baker and South Park Middle Schools and Kostoryz, Houston,
Lexington, and Central Park Elementary schools. Communities In School's CYD program includes
casemanaged students, who have been referred because of a specific need such as behavior,
academics and/or attendance and other students who will be registered under activities. All enrolled
students, families, and other eligible youth residing/attending a school in 78415 or designated site will
have access to these services with CIS placing an emphasis on youth 10-17 years of ages. Services
will be offered directly at school sites. The school sites will provide a safe environment where youth
can learn and grow and serve as an information/resource centers for other programs and agencies.
Programs are age appropriate and customized per school site based on an assessment utilizing
information from school staff, students and families. Some of the activities casemanagers provide
include support groups, individual guidance, family activities, homework help/tutoring,
mentoring/volunteerism. presentations and information on issues such as drug awareness, teen
pregnancy, HIV/AIDS, STD's, educational field trips, leadership activities and pre-employment
training Casemanagers working full-time will invest time for preparation, coordination, and
implementation of direct services. This also insures that all the sub-components such as parental
involvement and community service are covered. After school activities will be coordinated and
implemented directly by the part-time Recreational Leaders and in collaboration, partnership, or
subcontracting with other local agenCies or providers.
CIS/CYD staff will develop campus plans that provide a tentative schedule of all activities. Campus
plans are flexible documents that outline, assess, and address the needs of the participants and the
population of the school. CISiCYD programs will provide structured activities at six (6) school sites
where eligible youth, parents and siblings are welcomed to participate. Coordinated activities are
geared towards knowledge, personal growth, and enhancing family life. Activities will be varied to
meet the needs of the participants. Activities will be implemented before and during school at the
high school and middle school sites. Elementary school sites will also include recreational activities
immediately after school Participation is voluntary with a CYD registration form signed by the
parent/guardIan
CYD Plan of Operation
C,ty of Corpus Christi
16
Fiscal Year 2007
September 1, 2006 - August 31, 2007
Coordination of services will continue to provide additional avenues for students and their families. It
also provides a better assessment of the needs and issues of the 78415 area, allowing for a more
effective delivery of services. Formal collaboration with the Nueces County Juvenile Justice Center
and Corpus Christi Independent School District is an invaluable source of potential mentors.
A five-week Summer Program will be conducted at a designated school site for eligible youth 12-17.
The Career for Youth Program will run for five weeks in June and July from 8:00 am until 4:00 p.m.
The program will provide youth the introduction to computer base programs such as word processing,
power pOint, excel sheets and publisher. This knowledge will open up the world of technology for our
youth and with Corpus Christi Independent School district agreement will allow them to earn the
necessary computer credit needed to graduate from high school. Another component of the summer
program will be exposing the youth to career interest within the community and having guest
speakers present. When all is said and done, the youth will complete the program with a graduation
celebration, exposure to careers and a credit in basic computer skills.
13. Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006.
CIS Casemanagement six component model (counseling/supportive guidance, pre-employment
training, enrichment activities, parental involvement, health & human services and academic
enhancement) uses proven strategies, practices and/or components in the prevention of Juvenile
Delinquency The CIS model is the tool used to reduce and/or eliminate these barriers in order to
create a positive social behaVioral change and reduce juvenile crime in an effort to empower youth to
become productive citizens, Please see the components indicated below and the research sources
that support the service
Supportive
Guidance: CIS
believes that
every child
needs a one-
on-one
relationship
with a caring
adult
C YO Plan of Operation
City (>f Corpus Christi
Mentoring: pairing
of mentors with
youth provides a
friendly and safe
introduction to
positive values.
CIS is certified under the Texas Governor's
Mentoring Initiative. The Texas Governor's
Mentoring Initiative follows the Elements of
Effective Practice created by the National
I Mentoring Partnership. These new guidelines
I are the culmination of a process that brought
I together many of the nation's foremost
I authorities on mentoring. In 2003, this newly
I formed group began by reassessing the
I existing Elements. They took the best of
I those Elements and added new ideas and
I new practices that reflect the latest in
i mentoring policies, practices, experiences
! and research.
I CIS Mentoring Model also mirrors Big
: Brothers and Big Sisters Exemplary Model
Program that has been established through
L eff~ctive p~actices on recruitment, screenin ,
17
Fiscal Year 2007
September 1, 2006 - August 31, 2007
- r--~ -
~~:~~O~i~~~ a r ~~~i~~~s~c~~~r"
safe and I activities
neutral I' encompass sports,
environment for arts, tutoring,
students to I homework
I .
express ! aSSistance,
themselves I workshops, and
through a I community
neutral I leadership projects
enrichment and I that inspire children
social : to stay in school,
interaction. i build self-esteem,
I prepare for life, and
! above all stay off
i the streets.
i CIS operates
afterschool
activities until 4:00
p.m. (elementary)
and 5:00 p.m.
I (middle and high).
I Data indicates that
I juveniles are at the
highest risk of
I being the victims of
i violent crime.
I
,----.-------..-- ---r!~ ------------ --~-----
Education Casemanagement:
Enhancement CIS promotes and
facilitates the
~---L-..___~__._
CYD Plan of Operation
City of Corpus Christi
--- ,---"---' .
matching, and supervision.
! Governor's Mentoring Initiative Elements of
! Effective Practice
I http://www . onestarfoundation. orq/onestar/me
I [1torinq/mentor standards.html
I Links to Mentoring and Volunteer Resources
i http://www . onestarfoundation .or%nestar/me
i ntorino/resou rces. htm I
I Elements of Effective Practice
! http://www.mentorinO.oro/prooram staff/desi
I qn/elements of effective practice.php?pid=
! all
I Because the h'ours directiy after school can
I be so dangerous for school-aged children,
: delinquency prevention programs should be
i used to reduce the probability of these
I incidences. Quality afterschool programs are
i widely supported as a buffer against the
! danger of delinquency. Nearly 100 percent of
i those polled agreed that it is important for
I
: children to have an afterschool program that
! helps them develop academic and social
! skills in a safe, caring environment (U.S.
Department of Justice, 2000).
Aft e rsch 00 1/ R ec reati on
http://www.dsoonline.com/mpo2 .5/afterschoo
1 recreation prevention.htm
After-School Programs: Keeping Children
Safe and Smart - June 2000
http://www . ed. oov/pubs/afterschool/3whatwo
rks.html
t .-- ------.-
Casemanagers assess the needs of the
youth and his or her family and provide direct
Lseryices orJ~lerrals to resources in the
18
Fiscal Year 2007
September 1, 2006 - August 31, 2007
coordinated
delivery of
community social
services, as well as
health (life skills
curriculum-
Strengthening
Families) ,
education and other
support services on
the elementary,
middle and high
school campuses
for the "hard to
serve' youth and
their families.
community to reduce the high-risk behaviors.
Services include assessments of youth on
academic, behavior, attendance and social
service needs. A service plan is based on
needs of youth and family. Direct services
are conducted at a minimum of three per
month. Baseline is taken at the beginning of
services and compared to at the end of
school year. Progress of youth is conducted
monthly to ensure that services are making
an impact and adjusted if needed.
CIS Program in Florida has been evaluated
as was rated Promising.
http://www.dsqonline.com/mpq non flash/W
ebForm4 Demo Supplemental Detail.aspx?
i~ = 314
CIS National is launching a full researched
based evaluation to be completed in the next
full years.
San Diego County Breaking Cycles
http://www.dsqonline.com/mpq2.5/fTitleV M
pG Table Ind Rec.asp?id=604
Strengthening Families
yvww. strenqthen i nqfam ilies. orq
Communities In Schools broke down all of our major service components that we provide to students
(i e. case management, after school activities, tutoring, mentoring). As instructed in the training
proVided by TNOYS, we then found and provided research that substantiated the effectiveness of
those particular activities in reducing Juvenile Crime. We also provided a study that was conducted
on our sister program Communities In Schools of Florida. The study indicated that Communities In
Schools was found to be a "Promising Program". Lastly, Communities In Schools, Corpus Christi is
being evaluated in 2006-2007 by an outside entity. We feel confident that the evaluation will prove
that we are making a difference with the youth.
Communities in Schools state wide has reviewed the 40 Developmental Assets provided by the
Search Institute. In doing so, we have matched them with the CIS Model of activities under our six
components. They go hand in hand. Case mangers in the targeted schools in the CYD priority zone
will assess each individual student referred. The children who have many of the developmental
assets (CIS Model activities) will be placed in our activities list and receive a minimum of one activity
C yD Plan of Operation
Cty of Corpus Christi
19
Fiscal Year 2007
September 1,2006 - August 31, 2007
a month The youth who have been assessed and are lacking more assets/activities will be placed in
a case management model and receive a minimum of 3 services a month. These services are
compiled of the assets that are recommended by the Search Institute to help minimize the chances of
youth entering Into criminal activity.
Due to the severe budget cut that CIS has received, we have opted to remove the Career for Youth
Program from our program
14. Describe each goal of the service and/or program, including the impact on juvenile crime.
CIS Includes two types of registered participants: casemanaged and activities. Casemanaged
students will demonstrate the effectiveness of their participation in the program through a Student
Measurement Gauge and school documentation, such as report cards, which will measure
improvement in attendance, behavior and/or academics.
:) 75% of casemanaged students will show improvement in Attendance, Behavior, and/or
Academics.
") 80% of mentored youth will show improvement in Academics, Behavior, and/or
Attendance.
J Activity students will be measured for improvement in behavior by the use of a
post evaluation tool to be completed by a teacher or parent/guardian. 50% of
activity students will show improvement in Behavior at the end of their participation in
the program.
:) 80% of all youth will have a minimum of two contacts during the program year. Sign-in
sheets and service logs are maintained to keep accurate track of participation.
CIS program has two service levels. One is case management where a minimum of 360 out of the
950 students to be served will be provided comprehensive services. These students are provided
services throughout the school year at a minimum of three per month. The second service level is
strictly activity youth who are doing well but still need a little guidance and monitoring. A minimum of
560 youth will be provided activities at a minimum of one per month throughout the year depending
when they enroll in the program
CIS/CYD wishes to continue to be part of the force that has been successful in achieving or making a
positive difference in the 78415 zip code area. As such, CIS takes great pride in proportionally
shanng the success achieved by positive behavioral and social changes as a result of the efforts of
the programs implemented to empower the youth of 78415. CIS/CYD in FY 2006-2007 will continue
to provide the alternative to gang involvement, criminal activity, and other social issues facing our
youth 10-17 It will provide positive programs that will affect self-esteem, attitude, performance, and
life skills In order to reduce and/or eliminate some of the barriers facing the youth of 78415.
15. How will this service be available to families without transportation?
CIS has site-based programs at the school sites. However, if off site activities occur, Corpus Christi
Independent School District (CCISD) buses are utilized through an agreement.
16. Describe the "safe passage" plan for youth/families without transportation.
Since CIS/CYD is site based, students are already at the schools we serve; therefore, transportation
is not a factor CIS has a long-standing relationship and partnership with CCISD Transportation
Department and Regional Transportation Authority An agreement has been established to
CYD Plan of Operation
City of Corpus Christi
20
Fiscal Year 2007
September 1, 2006 - August 31,2007
coordinate transportation for field trips dunng the school year and summer programs. CIS has
obtained insurance to cover the students participating in our program. During after school programs,
students walk home, with parent permission, or the recreational leaders watch over students until
parents pick them up
17 Staffing
a. Describe the staffing plan for FY07, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
CIS has Personnel Policies, Standard Operating Procedures, Directives, and Memorandums in place
to maintain the Internal integrity of the agency. These policies are reviewed yearly by Management
and Board Committees to make sure current state and federal guidelines are being followed.
Attracting and maintaining educated and trained personnel is essential for CIS and this grant if
children and families are to continue to succeed. It is imperative for our organization to be in
compliance with changes in laws regarding hiring practices.
CIS/CYD staff, mentors, interns, and volunteers must go through an application process, criminal
background check, criminal history affidavIt, and training before they can participate with children
whether it is casemanagement, activities, and/or mentoring. The criminal background check and
criminal history affidavit will be renewed every two (2) years.
Staff will be trained by the Project Coordinator in all aspects of the program and in the necessary
documentation Continual support and working as a team builds a strong staff commitment to the
CIS/CYD mission and ensures success. The Project Coordinator will conduct job shadowing to assist
new personnel In fully understanding the program.
Volunteers will have access to on-going training through written information and workShOps. Through
our collaboration with Corpus Christi I ndependent School District, several free seminars are available
to both volunteers and staff throughout the year. Staff will act as advisors to mentors/volunteers to
encourage and help in any situation that may arise.
In case of staff vacancy/absence, the Project Coordinator will fulfill the duties of the staff.
6 Name of the organization providing services: YWCA of Corpus Christi
Program Name: YW-Teens Year-Round Programming
7 Which funding priority, as identified above, does this service/program primarily address? 1,2,3,4,
5. 7, 9, 11
8 Location where services will be provided: YWCA. 4601 Corona (when host sites are closed)
City Corpus Christi, Texas ZIP Code 78411
9 If more than one location is utilized, list other locations here: host sites - The 78415 schools include
Central Park Elementary, Fannin Elementary, Galvan Elementary, Houston Elementary, Kostoryz
Elementary, Lexington Elementary, Travis Elementary, South Park Middle School and Baker Middle
Schools We also operate at the City Park & Recreation, Boys and Girls Clubs, and Corpus Christi
Housing Authority sites.
CYD Plan ot Operation
Citv of Corpus Chnsti
21
Fiscal Year 2007
September 1,2006 - August 31, 2007
a Inclusive dates of Service: From September 1, 2006 to August 31, 2007
b How many days per Week IS the service offered? 5, occasional weekends for special programming
c. How many hours in duration each day? 3-4 hours
d. Number of unduplicated youth to be served: 300 youth
If adults will be served, give an estimated number of adults to be served: 90 adults
e. If adults will be served, give an estimated number of adults to be served: N/A
f Mentor to youth ratio 1 to 1:)
g. Number of contact hours per week: 45min - 1 hour: additional hours on occasional weekends
10. Check the protective factors this program will identify for change in FY07:
[2Jlnvolvement with positive peer group activities and norms
[2JSocial competencies such as decision making skills, assertiveness and interpersonal skills
DParental/guardian supervision
[2JCaring adults other than parent
[gJStrong bond between children and parents
[gJEmotional support and absence of severe criticism
DHigh parental expectations
[gJClear rules and expectations
[gJlnvolvement with School/Community
[gJFriendship network
[gJPositive perception of self and others
[gJPlaces high values on helping others
[gJSense of purpose
11, Describe the target population to be served:
The United Way of the Coastal Bend recently published its "12 County Needs Assessment" report.
The report characterized children in the 12 County Region as "much more vulnerable" to teen
pregnancy, substance abuse, antisocial behavior and/or neglect. The UW recommended that "an
increased emphasis should be placed on programs at the elementary and middle schools that focus
on choosing positive alternatives to drug/alcohol use and that provide positive opportunities to interact
In safe supervised environments"; that 'children . . , need more opportunities to receive academic
enrichment outside of the normal school day"; and "school districts, social service agencies, and
businesses should continue coordinated efforts to ensure that students are properly prepared to enter
adulthood with suitable skills." The needs and characteristics of the youth of the 12CR are
concentrated and exaggerated In the 78415 ZIP code. But the YW-Teens Programs address these
needs and recommendations With the various activities that enhance the girls' self-worth and develop
the girls' bodies and minds. These strategies are specifically designed to develop a strong sense of
personal responsibility to self, family, school. neighborhood and community.
Youth to be served are 4tr & 5th grade girls.
12. Describe the service to be provided in detail.
This program addresses the need to reach individual girls before their environments overwhelm them
with negativity. They need desperately to see and feel success and to experience the one-on-one
attention from adults that gives them the desire to set goals and meet them. In order to reach as
CYD Plan of Operation
City of Corpus Chnst
22
Fiscal Year 2007
September 1. 2006 - August 31, 2007
many girls as possible, at as deep a level as possible, the YWCA YW-Teens Program has four
phases
First. the YW-Teens groups are year-round, weekly events (plus two Saturdays per month) for 5th-
grade girls that emphasize psychosocial skills rather than strictly educational and/or arts & crafts
programs, like those of the host settings (78415 schools). The YW-Teens Clubs assist girls in
developing healthful lifestyles so they can achieve their full potential as productive, self-sufficient
adults. Preventive in nature, the Clubs allow us to reach at-risk girls before they make major Iife-
shaping decisions, or as they try to make the best of the life path they have already begun. The
curriculum focuses on self-awareness, communication, decision-making, group interaction, manners
and etiquette, maintaining a healthy body, leadership development, community service, peer pressure
and socialization. The Saturday sessions are two-hour swim times when we "immerse" the girls in all
phases of the program, including good times! Twice a year we have an all night lock-in for the girls as
well YWTeens is for all girls of the appropriate age/grade and is not to be used as a reward or
punishment by YWCA staff or staff in the host settings (78415 schools).
Second. the YW-Teens Leadership Camps are intensive, one-week workshops for girl's ages 10-12
designed to teach young girls group dynamics, leadership skills and multi-cultural communications
skills. The YW- Teen Leadership Camp provides the girls (during June, July, and August) the
opportunity to learn how to establish short and long-term goals and the steps it takes to be successful
in achieving their goals: express their own creativity; open their eyes to their strengths, personal
qualities and values; learn how to be a leader in a tough world; explore continuing education choices
and career options. Throughout the workshop special speakers and community leaders, who have
overcome the same obstacles the girls face, relate their stories and encourage the girls to reach
higher with greater confidencE:' The workshop culminates in a moving graduation ceremony in which
each girl's strengths are listed, read aloud and printed on her graduation certificate.
The third portion of the YW-Teens Program is the YW-Teens Transition groups. This fourteen week
curriculum is designed to reinforce the skills and knowledge the girls attained during Leadership
Camp and YW-Teens groups Additionally the curriculum addresses time management, study tips,
and personal responsibility. Open to all 6th grade girls who are moving into Middle or Junior High
School. the curriculum stresses the importance of maintaining a sense of self in an environment
fraught with the dangers of violence, drugs, abandonment, poverty and illiteracy. In the YW-Teens
Leadership Camp, many of these girls have had the opportunity to witness first-hand the benefits of
education, self-esteem, personal drive and mentors. The Transition Course strengthens these skills
and inSights to help the girls deal with their challenges while making the transition to their new school.
This phase is culminated with an all night lock-in at the YWCA to celebrate the achievements.
The fourth phase is the YW Families and Their Futures program. This program assists parents,
especially those of 5th and 6th graders, to Improve their communication techniques with their children
when having to discuss sensitive tOpiCS such as sexuality, peer pressure, puberty, pregnancy
prevention, sexually-transmitted diseases and abstinence. The YW Families and Their Future
CUrriculum instructs parents about how important it is for them to have ongoing communication with
their children about emerging adolescence Convincing parents that research shows they are still the
most significant influence in their children's lives is a huge challenge and this program does that. The
program's goal is to give parents the facts so that they can be their child's primary educator on these
sensitive sexuality issues. While the vWCA works with the girls, it is important that the parents, too,
C YO Plat; of Operation
City of Camus Christi
23
Fiscal Year 2007
September 1, 2006 - August 31,2007
are gaining knowledge and confidence as parenting moves to a new level. The course is four one-
hour sessions per group. Four one-hour sessions per school will provide assistance for many
families
13 Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006
Our prior year assessment results reflect an increased self worth which directly correlates to
increased emotional wellness. These results also directly reflect the increased value of and respect
for others, both peers and adults. The data collected show a high value on the importance of
continuing school with increased attendance and better grades. The results indicate a high value on
understanding that decisions they make today can directly affect their future goals and dreams. Data
collected indicates that the participants think it is unwise to follow friends into risky behaviors. All of
these results directly decrease many of the unacceptable community conditions stated in the United
Way 12 County Region Executive Summary and the State of Texas Children 2004 from Kids Count,
such as gang-involvement which may include risky behavior such as violent juvenile crime, school
dropout. and poor health factors such as obesity and diabetes. In addition to these results are positive
indicators that will decrease the percentages of teen and pre-teen pregnancies, suicides, substance
use and school dropout Other results not shown in the data are the enriching activities and
programs provided to the girls and families at no cost, Including physically active programming, which
Increases fitness levels and longevity. Families and Their Future provides education to help all
parents, Including single parents, foster parents and grandparents raising grandchildren. Our YW-
Teen programs parallel national programs currently implemented in the YWCA of Greater Milwaukee
and also in Minnesota. Both of these YWCA youth leadership programs have collaborated with the
nationally recognized Girls Inc which uses the National Resource Center in Indianapolis, Indiana, for
research and program development.
Evaluations are compiled and analyzed by the Community Connections Director and then carefully
reviewed by the Executive Director and Associate Executive Director. Using these outcomes and the
outcomes of local, state. and national outcome tools, an evaluation and review of the Family and
Their Future curriculum IS completed. The results of the cumulative data are used to modify and
strengthen the curriculum to continue to address current issues that face our youth and their parents
and to meet the goals of the program and those set forth in this grant.
The reports and findings In the United Way 12 County Region Executive Summary, the State of
Texas Children 2004 from Kids Count, and the Center for Public Policy Priorities, and other public
surveys are other tools used to document the outcomes and successes of our program. All three of
the above mentioned surveys revealed that the percentage of teen pregnancy and school dropout
has decreased for our area, But our average is still higher than the state average, so we know that
this is an area we need to continue to Nork on. The surveys also revealed an increase in the
percentage of children liVing below the poverty level, and research has shown that poverty is a link to
many of the unacceptable anti-social behaviors. So knowing this information, the reductions of teen
pregnancy and school dropout are even greater as they occurred even as the percentage of those
living in poverty Increased. The State of Texas Children 2004 findings also state a decrease in
Juvenile Violent Crime Arrests which are often associated with gang activity.
CYD Plan of Operation
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Fiscal Year 2007
September 1,2006 - August 31, 2007
· Adult participants complete program evaluation forms at the completion of Families and
Their Future sessions. Data measures new knowledge and skills the participants gained from
this program
· We derive statistical demographic data such as the numbers served in the program, ethnic
origin. area of residence and participation of free/reduced lunch program from our sign up sheets.
Together, this cumulative data then indicates successes and areas for improvement.
By positively Influencing, educating and mentoring parents with children in at risk situations, we help
to lower the teen pregnancy rate, substance abuse, teen suicide, violent juvenile crime, gang
involvement, and school dropout rates because family members and parents, who have learned to be
supportive and knowledgeable. will help our youth face tough adolescent changes together. These
positive Influences lead to more productive, healthier, young adults who are prepared to resist the
negative peer pressure faced by so many youth today as they become successful community
members.
Families and Their Future educates a/l parents, including single parents, foster parents and
grandparents raising grandchildren. Our program also provides increased program and fitness
opportunities for families at or below the poverty level. and increased opportunities for learning about
important life topics.
Families and Their Future is endorsed by Foster parent agencies, the Housing Authority, Family
Outreach, and CCISD Parent liaisons as an approved curriculum for meeting requirements of
parenting training needed by adults participating in those programs
14 Describe each goal of the service and/or program, including the impact on juvenile crime.
Using the YW-Teens Assessment Form, 70% or greater of the participants in the YW-Teens program
will indicate a marked increase in their self-esteem and self-image, they will have better relationships
with their friends and family, and will be more prepared to make positive choices and sound
decisions
USing the Adult Assessment Form for vW-Teens, 80% or greater of adults involved with the
participants will indicate the participants' school attendance has improved and that the
communication skills between themselves and the girls has improved.
USing the Families and Their Future Parent Evaluation Form, we anticipate 85% of the participants
will be more prepared and comfortable discussing sensitive issues with their children as well as
confident that they are strong influences in their children's lives. The cumulative data will indicate the
most successful communication techniques they learned and will also reveal topics to add to the
program
We anticipate a continued decrease in the percentage of teen pregnancy, suicide, gang activity and
school dropout in our area as it has been declining over the past years due to programs such as the
Community Connection program and other similar programs from collaborative agencies.
Our direct product is increasing the self-value and worth of girls in at-risk situations. By positively
influencing and mentoring girls and parents in at risk situations in all facets of our YW-Teens
CYD Plan of Operation
City of Corpus ChrlS!l
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Fiscal Year 2007
September 1.2006 - August 31, 2007
program, we help to lower the teen pregnancy rate, substance abuse, teen suicide, violent juvenile
crime, gang involvement, and school dropout rates Our program provides increased program and
fitness opportunities for families at or below the poverty level, and increased opportunities for learning
about important life tOpiCS.
These positive influences will ultimately lead to more productive, healthier, young adults who are
prepared to resist the negative peer pressure faced by so many youth today as they become
successful community members. Family members and parents, who have learned to be supportive
and knowledgeable, will help our youth face tough adolescent changes.
Every day these girls face tremendous obstacles on the road to their success. They live with the
threat of violence and drugs and the expectation of failure. They frequently have little or no adult
supervision outside of school High dropout rates among their peers and siblings and poverty are
endemic. These negative influences factor into aggression and violence, gang involvement, juvenile
crime, school dropout and teen pregnancies.
But the YW-Teens programs such as the YW-Teen, Transition and Leadership Camp groups give
these girls the opportunity to develop vision. The girls look forward to their future goals and learn the
steps, such as increased attendance and good grades, high school graduation and higher education,
that they can do to accomplish these dreams. Community leaders speak to them about their
achievement and accomplishments. \Nomen role models in non-traditional female careers visit and
explain how they overcame the obstacles that threatened their dreams. Studying historical leaders
also helps them to "design" a perfect ieader. They Identify their own leadership qualities, and in the
process discover that they already possess tangible strengths that need only to be harnessed and
focused into healthy directions
The use of team-building games helps them improve their social skills and broaden their vision. By
studying various cultural differences they learn how to appreciate and celebrate these differences.
The program stresses making healthy lifestyle choices and how these choices can affect their future.
Along with these choices we educate them on staying physically and mentally fit by exercising,
getting plenty of rest, and eating a healthy and well-balanced diet. Along with this program we offer
free family fitness passes for the girls and their families to come to the YWCA as a family.
YW-Teen staff and volunteers represent good role models and mentors to help guide them towards a
successful future. These adults help the girls learn to deal with aggression and harassment at school
and home with non-violence and understanding. They make them aware of their self-worth and value
and now Important it IS for them to believe in themselves and the possibilities there are for them. All
these specific activities enhance the girl's self-esteem and self-value. Girls who care about
themselves and have a high self worth are far less likely to engage in unhealthy behaviors such as
gang membership, teen pregnancy and dropping out of school.
15. Now will this service be available to families without transportation?
Please see response to question #15
16. Describe the "safe passage" plan for youth/families without transportation.
The YW-Teen programs are conducted at the schools or community sites by YWCA staff and
volunteers during the school day and after school. By providing the program in host settings (the
C YO Plan of Operation
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Fiscal Year 2007
September 1, 2006 - August 31,2007
schools and community centers), the YWCA brings the program to the girls and therefore,
transportation is not a problem. Recreational swims, "lock-ins", the Reading Rally and numerous
other activities occur at the YWCA during weekends and school holidays. At these events, the girls'
families provide transportation to the yWCA. The YWCA is on an RT A bus route, which allows
additional transportation
Motor vehicle checks are run on all dnvers for the YWCA. Background checks and screening take
place on all volunteers and personnel involved with the YW-Teens. The safety of the youth is
addressed by code compliance at the YWCA and the host sites, as well as criminal background
checks on all adults (staff and volunteers) Involved with the YW-Teens.
17 Staffing
a Describe the staffing plan for FY07, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
All staff meets a minimum requirement of education and youth experience: The Director position
requires a bachelor's degree and two years experience with youth. The Coordinator position requires
at least 60 hours of college and two years experience with youth. The Facilitator positions requires at
least 60 hours of college and one year of experience with youth.
We recruit staff from qualified applicants in the WorkSource system and post job openings at our own
sites. along with Del Mar College, Texas A&M University - Corpus Christi, LULAC, Naval Family
Services, AARP, and Nueces County
All new staff will mentor with an experienced staff at host sited before taking full responsibility for a
group. Staff will attend workshops and trainings presented at the local University and College as well
as collaborative agencies as they become available. All staff meets weekly with the Program Director
for Supervision. training and program development
The Program Director is available to fill in for absent staff or staff vacancies.
Volunteers assist YWCA staff at the weekly YW Teen groups and Transition program. Our goal is to
have a dedicated volunteer attend each group weekly with the YWCA staff for the entire school year.
Volunteers are also utilized to mentor girls during Leadership camp, weekend swims, lock-ins, and
other events. Volunteers bring additional perspectives to the program that helps to enrich the
participant's experience Volunteers also help in communicating the successes of the program to the
community,
All staff is reqUired to fill out Criminal Background Checks and Criminal History Affidavits in order to
be conSidered for employment and all volunteers are asked as well prior to assigning to any YW Teen
group. Both the criminal background checks and criminal history affidavits are completed every two
years
CYD Plan of Operation
City of Corpus Christi
27
Fiscal Year 2007
September 1,2006 - August 31, 2007
6 - Youth Advisory Committee
1 How will you ensure the Y A C includes representation from across CYD-funded services?
The v AC Coordinator works with the CYD Subcontractors to ensure each one is given the opportunity
to participate Youth are recruited throughout the ZIP code along to include the CYD service
provIders
2 Is the YAC a D stand-alone program or ~ component of a larger program?
Answer the following about the Y AC only:
3. Name of the organization providing services: YMCA of Corpus Christi
Program Name Youth Leadership
4. Which funding priority, as identified above, does this service/program primarily address? 1,2, 3,4,
5.7,8,9,1011
5. Location where services will be provided: Carroll High School, 5301 Weber
City Corpus Christi, Texas ZIP Code 78411
6. If more than one location is utilized list other locations here: YMCA of Corpus Christi, 417 S. Upper
Broadway, CC. TX 78401
a. Inclusive dates of Service: From September 1, 2006 to August 31, 2007
b How many days per Week IS the service offered? 5 with an occasional weekend project
c. How many hours in duration each day? 2-3 hrs
d Number of unduplicated youth to be served: 100
e If adults will be served, give an estimated number of adults to be served: N/A
7 Check the protective factors this program will identify for change in FY07:
~Involvement with positive peer group activities and norms
~Social competencies such as decision making skills, assertiveness and interpersonal skills
DParental/guardian supervision
~Caring adults other than parent
DStrong bond between children and parents
~Emotional support and absence of severe criticism
DHigh parental expectations
~Clear rules and expectations
~Involvement with School/Community
~Friendship network
~Positive perception of self and others
~Places high values on helping others
~Sense of purpose
8. Describe the target population to be served:
Eligible Carroll High School and area students ages 14 - 17 years of age
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City of Corpus Christi
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Fiscal Year 2007
September 1,2006 - August 31, 2007
9. Describe the service to be provided in detail.
The YMCA's Youth Leadership Program's (proposed program) purpose is to help teenagers become
responsible citizens and future leaders. Youth Leadership is a training program developed to teach
high school students life skills and build their self-confidence through mentoring, education and pre-
employment training. Social skills are also developed through recreational activities and community
service projects.
Students from feeder schools (Middle and Elementary) to Carroll High School will be part of the
YMCA Youth Leadership Program in that Carroll High School students will become mentors to
younger students in grades 4 through 8. Mentoring, activity planning/implementation and leadership
skills will be developed while working with younger students. Carroll High School student will be
paired with a caring adult Mentor as well
The YMCA's Youth Leadership program will focus on teens 14 - 17 years of age. Students will be
paired with a caring adult mentor and be trained to be mentors to younger children as well.
Recreational activities will be planned by the Youth Advisory Committee assuring that students have
fun, socialize in a wholesome environment and
experience situations/activities that help broaden their vision for their future.
. Mentorinq
Caring adult mentors will be selected carefully so that each student experiences a positive role
model and emulates the mentoring values/techniques with the younger students they will, in
turl1, mentor
. Youth Leadership
Every student will be challenged to experience leadership roles. Through training and practice
students will build self-confidence and develop their own leadership styles. These skills will be
put to use in various community projects, educational competitions and events.
. Activities
Social activities, field tnps, special events and service learning projects will give each student
the opportunity to put into practice the YMCA values of caring,
honesty. respect and responsibility. Activities will be planned and conducted by students. Each
activity will be evaluated for projected outcomes and student learning.
. Education
Educational components to include: conflict management; leadership training; the importance
of physical well being; teen pregnancy; drug, alcohol, tobacco abuse prevention; and how our
government works
. Emolovment Preparation
Students will receive training in. work ethics; preparing for job interviews, responsibilities to the
employer and co-workers; proper work attire; writing resumes; and career opportunities.
CYD Plan of Operation
City of Corpus Chl'isti
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Fiscal Year 2007
September 1, 2006 - August 31, 2007
10. Oescribe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006
The program uses surveys of the Forty Developmental Assets.
The YMCA Leadership program uses five proven components in the prevention of Juvenile
Delinquency
These components are Leadership and Youth Development skills, Mentoring, Vocational/ Job
Training, Education and Youth Advisory Committee ICommunity Services. The Four out of five
components are model after evidence data base programs that are proven factor that have shown to
reduce Juvenile Delinquency among vouth from ages 10-17.
A The theoretical context for youth development and leadership proqrams follows similar logic.
Youth development programs are not concerned with why youth commit delinquent acts.
Rather, the youth development approach is more concerned with the basic needs and stages
of youth development than with simply "fixing problems." It seeks to provide youth with skills
and SOCial competencies in order for them to be productive and effective at tasks and activities
that are valued within legitimate social institutions (e.g., work, family, community) The YMCA
uses proven strategies In Youth Development by employing a positive developmental process
seeking to prevent problem behaviors by preparing young people to meet the challenges of
adolescence through a series of structured, progressive activities and experiences that help
them obtain social, emotional, ethical, physical. and cognitive competencies. These activities
are Community Services projects, planned school projects, State and District competition in
our government process and through structured training that concentrated on promoting
competencies and SOCial, emotional, or cognitive development. The meta-analysis found that
some of these programs improved many positive behaviors (self-control, assertiveness,
problem solving, Interpersonal skills, social acceptance, school achievement, completion of
school work, graduation rates, parental trust, self-efficacy, and self- "asset based" approach
Views youth as resources and :Juilds on their strengths and capabilities for development within
their own community. It emphasizes the acquisition of adequate attitudes, behaviors, and skills
as a buffer against delinquent behavior (Bazemore and Terry, 1997).
Source from OJJDP
B. MentorinQ is a relationship over a prolonged period of time between two or more people where
an older. caring, more experienced individual provides help to the younger person as he/she
goes through life Mentoring is one of the oldest forms of prevention and its influence extends
across many fields. The clinical mental health field focuses on bonding and the importance of a
child feeling connected to a nurturing adult in the early years of life. In the adoption field, the
need for attachment is of great importance, while in schools, tutors help support successful
educational endeavors The YMCA uses proven strategies by employing the component of
mentoring. The YMCA uses the mentoring programs to support the development of healthy
Individuals by addreSSing the need for positive adult contact and, thereby, reducing risk
factors. The YMCA recruits and trained each youth and adult volunteers and a 6 hours training
program conducted by the Y AC Coordinator. In fact, the mere presence of a mentor "can
[lrovide a youth with personal connectedness, supervision and guidance, skills training, career
CYD Plan of Operation
City of Camus Christi
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Fiscal Year 2007
September 1, 2006 - August 31,2007
or cultural enrichment opportunities. a knowledge of spirituality and values, a sense of self-
worth, and perhaps most important. goals and hope for the future" (U.S. Department of Justice,
1998 )
C Vocational! Job Traininq are where each student will receive training in: work ethics; preparing
for job interviews, responsibilities to the employer and co-workers; proper work attire; writing
resumes; and career opportunities. As a result, providing youths with employment
opportunities is a common strategy to discourage future delinquency and incarcerations.
These strategies can be directed toward several different points in the juvenile justice
continuum, including early intervention, residential intervention, and aftercare. This section
concentrates on early intervention strategies that are designed as prevention programs either
to divert youths from entering the Juvenile justice system or to prevent youths from continuing
their involvement withir the system The YMCA uses proven strategies in employing the
component of Vocational and job training by requiring each student to have at least 2 hours of
training in work ethics; preparing for job interviews, responsibilities to the employer and co-
workers proper work attire; writing resumes, and career opportunities. The instruction will be
structured by the Career Counselor and The YMCA Y AC Coordinator in-order to help each
student to prepare for college is a career field. For instance, Career Beginnings provides a
combination of educational anej employment services to high school students. Specifically, it
targets students with average grades from economically and/or educationally disadvantaged
family backgrounds who are unlikely to attend college. The program provides workshops,
classes, and counseling on educational and career planning and preparation. The evaluators
used a true expenmental design to assess program impacts at seven sites across the United
States At each Site, program applicants who met the eligibility criteria were randomly assigned
to the experimental or control group. The results indicated that experimental youths had a
Significantly higher rate of college attendance at 1-year follow-up (Cave and Quint, 1990).
o Educational components to include conflict management; leadership training; the importance
of physical well being; teen pregnancy; drug, alcohol, and tobacco abuse prevention; and how
our government works These educational opportunities will strengthen the student's ability to
handle the daily challenges they face that impact their social, physical and mental well being.
'"he YMCA uses proven strategies In the employing of it's Educational component by
Intergrading 5-6 hours of training in each of these areas in-order provide known strategies that
have been tested to prevent Juvenile Delinquency. The YMCA strategies is provide the
students with a smaller learning environment in which a higher emphasis is place on each
student needs The Y AC Coordinator meets with about twenty students in each lunch shift at
Carroll High School in-order to structured their needs and provide the needed instructions. The
YMCA bases it's educational component after the Curricula are classroom-based instruction
programs designed to teach students factual information; increase their awareness of social
Influences to engage in misbehavior, expand their repertoires for recognizing and appropriately
responding to risky or potentially harmful situations (e.g., drug use, gang involvement,
violence); increase their appreciation for diversity in society; improve their moral character;
Improve conflict resolution skills; and encourage accountability. Gottfredson (1998) identified
comprehensive instructional programs that focus on a range of social competency skills (e.g.,
developing self-control stress management. responsible decision making, social problem-
solvin~], and communication skills) and that are delivered by well-trained providers over a long
CYD Plan of Operation
Cty of Corpus Chflsti
31
Fiscal Year 2007
September 1, 2006 - August 31, 2007
period of time to continually reinforce skills as effective techniques for preventing crime and
delinquency" Source from OJJDP
E Youth Advisorv Committee and Community Services Activities are social activities, field trips,
special events" The service learning projects will give each student the opportunity to put into
practice the YMCA values of caring, honesty, respect and responsibility. Activities will be
planned and conducted by the Y AC Each activity will be evaluated for projected outcomes
and student learning. CYD YAC's programs have not been evidence base tested. However for
the past three years that the YMCA have over seen the Y AC it has put together three major
projects that have influence the community"
~ CYD Teen Summit of 2005
2 CYD Lead Book writing of young scribes called View From 78415
3 CYD Spring Festival of 2006
11. Describe each goal of the service and/or program, including the impact on juvenile crime.
1 ) 65% of students will demonstrate Improved leadership skills through their participation in Youth
and Government District and State competitions. Assessment tool: staff, school counselor and self
written evaluation.
2 ) 50% of students will complete two job interviews. Assessment tool: Job interview check list will be
requested from company conducting Interviews.
The following goals/strategies will reduce the impact of juvenile crime:
A Each high school student will be paired with an adult mentor who will be a positive role model
and a friend to listen and advise.
Measure: When each high school student is paired with an adult mentor.
B High School students will demonstrate leadership skills by the end of the
school year.
Measure: Leadership training certificates will be maintained in each student's
personal file; each student will have experienced at least one leadership role
after training was completed.
C. Service Learning Projects will teach students the importance of being a part of
making their community a better place.
Measure: All students will have participated in at least three Service Learning Projects.
12. .How will this service be available to families without transportation?
Please see response to question #15
13. Describe the "safe passage" plan for youth/families without transportation.
Students will meet in designated classroom or approved area at Carroll High School. During school
days they will go to classroom at designated program time. Students will always be supervised by
Y AC Coordinator when participating in classroom sessions or activities outside of Carroll High
SchooL Field trip transportation will be secured through C.C.I.SD., local bus service or YMCA van.
When traveling students will be supervised by the Y AC Coordinator. Every precaution will be taken to
assure the safety of all stude~ts.
C YO Plan of Operation
Cty of Corpus Christi
32
Fiscal Year 2007
September 1,2006 - August 31, 2007
14. Staffing
a. Describe your staffing plan for FY07, including staff supervision and support and how you will
ensure adequate staffing in the case of vacancies or extended absences.
Recruitlnq staff and volunteers:
. Public announcements (Help Wanted Ads) through the local newspaper (Corpus Christi Caller
Times);
. YMCA announcement to current YMCA staff
. Posting Job openings at TAMUCC and Del Mar College
Screeninq staff and volunteers:
. EmploymentNolunteer application required;
. Minimum of three (3) reference checks documented;
. Criminal Background Check;
. Require First Aid and CPR (Staff)
. I nterview process
Traininq of staff and volunteers:
. Child Abuse Prevention
. Character Development
. YMCA Group Work
. Characteristics of youth ages 14 -- 17
. Transportation policies
. Supervision training and policies
It IS standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
The YMCA Community Development Director - Guy Nickleson, has been employed with the YMCA
of Corpus Christi for 13 years Prior to his employment with the YMCA he taught in the Corpus Christi
Independent School District for ten (10) years. Mr. Nickleson started the YMCA's High School Youth
and Government 12 years ago and has been directly responsible for the success this program has
achieved Mr. Nickleson is responsible for staff planning and support.
7 - Fiscal Agent Services
If the Fiscal Agent provides any services, provide the following information for each
service/program:
N/A - Fiscal Agent does not provide youth services
CYD Plan of Operation
City of Corpus Christi
33
Fiscal Year 2007
September 1,2006 - August 31, 2007
8 - Subcontracted Services
For each service or program provide the following information:
1 Name of the organization providing services: Planned Parenthood of South Texas
a Program Name: Youth Responsibility Program
2 Which funding priority does this service/program primarily address? 2, 5, 8, 9, 10
3 Inclusive dates of Service: t=rom September 1, 2006 to August 31, 2007
4 Check the protective factors this program will identify for change in FY07:
IZllnvolvement with positive peer group activities and norms
IZlSocial competencies such as decision making skills, assertiveness and interpersonal skills
DParental/guardian supervision
IZlCaring adults other than parent
DStrong bond between children and parents
IZlEmotional support and absence of severe criticism
DHigh parental expectations
DClear rules and expectations
IZllnvolvement with School/Community
IZlFriendship network
IZlPositive perception of self and others
IZlPlaces high values on helping others
IZlSense of purpose
5 Number of undufJlicated youth to be served: 350
-> This means that each youth receiving this service during the contract period should be counted
once
6 If adults will be served, give an estImated number of adults to be served: 75
7 Describe the target population to be served: youth ages 10 - 17 years of age
8 Describe the service to be provided in detail.
Planned Parenthood of South Texas (PPST) will provide education, mentoring and recreational
activities for 350 youth aged 10-17 with a goal of improving life skills and reducing juvenile violence.
The programs would be offered at the agency's two offices, 3536 Holly Road, Corpus Christi, Texas
78415 and 4410 Dillon Lane, Suite 1, Corpus Christi, Texas 78415, and at elementary, middle and
hIgh schools within 78415. All programs would be voluntary. The programs would be provided one
on one or in small groups of 15 or less. FIve strategies would be offered:
Younq Men United: The Young Men United (YMU) project uses the Stay SMART, SMART Leaders
model program to provide before and after school activities, support group, and life skills training for
young males at elementary (fifth grade) and middle schools in the 78415 zip code. The programs are
held on the school campuses and are limited to approximately 15 youth per site. The curriculum
includes a broad spectrum of social and personal competence skills to help youths identify and resist
peer and socIal pressures to smoke, drink, and engage in sexual activity. The program includes
C YD Plan of Operation
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34
Fiscal Year 2007
September 1, 2006 - August 31,2007
information, discussion and activities to improve youth's skills in goal setting, decision making,
communication, assertiveness and refusal skills, budgeting and planning for employment/college, and
building healthy relationships. Topics covered will include taking responsibility for one's actions, peer
pressure, bullying, hazing, harassment, coercion, date rape, smoking, alcohol and drug abuse.
Health issues covered will include prevention of teen pregnancy, obesity, diabetes, handling stress,
coping with change, self-image and self-improvement. Activities will include field trips, parent-child
events, community service. and graduation recognition.
She Thinq: The She Thing project will provide before and after school life skills training, support
group, and activities for female adolescents at elementary (fifth grade) and middle schools in the
78415 Zip code The program uses Stay SMART, an "Effective" evidence-based comprehensive drug
and sexual activity prevention program. In addition to Stay SMART, the program draws from Girls'
Circle, a "Promising" Model program addressing the specialized needs of girls ages 9-18 that
integrates relational-cultural theory (RCT), resiliency practices and skills training to increase personal
and collective strengths and competence in girls. The Texas Network of Youth Services Model
Program report. March 26, 2006 by Marla Miller lists Girls' Circle as a HAY evidence-based model
out-af-school program The ten week curriculum-based program includes a broad spectrum of social
and personal competence skills to help girls identify and resist peer and social pressures to smoke,
dnnk. and engage in sexual activity. The program Includes information, discussion and activities to
improve skills in goal setting, decision making, communication, assertiveness and refusal skills,
budgeting and planning for employment/college, and building healthy relationships. Activities include
group discussion and role plaving Gender-specific themes and topics are introduced that relate to
the girls lives, such as body image, goals. sexuality, drugs, alcohol, tobacco, competition, decision-
making friendships, and trusting oneself. Topics covered will include taking responsibility for one's
actions. peer pressure, bullying, hazing, harassment, fighting, coercion, date rape, smoking, alcohol
and drug abuse. Health issues covered Will include prevention of teen pregnancy, obesity, diabetes,
handling stress. and coping with change Activities will include field trips, parent-child events,
community service and graduation recognition.
Teen Talk: The Teen Talk program uses the SMART Leaders and Girl's Circle programs referenced
above at the high school level providing weekly after school or lunch time programs on campus for
students at Carroll and Ray High Schools. The ten week curriculum-based program includes a broad
spectrum of social and personal competence skills to help male and female adolescents identify and
resist peer and social pressures to smoke. drink, or engage in delinquent behaviors or sexual activity.
The program includes information, discussion and activities. The program improves youth skills in
goal setting, decision making. communication skills, assertiveness and refusal skills, budgeting and
planning for employment/college, building healthy relationships, peer pressure, coercion, bullying,
hazing, harassment, fighting, date rape, smoking, alcohol and drug abuse. The program specifically
focuses on preventing teen dating violence, encourages taking responsibility for one's actions,
paternity laws, and child support/costs of childraising. The program also focuses on male
responsibility in redUCing violence and sexual activity. Health issues covered will include prevention
of teen pregnancy, obesity, diabetes, handling stress, coping with change, self-image and self-
improvement Activities will include field trips, parent-child events, community service and
graduation recognition.
Baby Think It Over: The Baby Think It Over (BTO) is an infant simulation program that modifies
attitudes towards teen pregnancy and parenting. The program consists of 62 hours of "child care"
CYD Plan of Operation
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using a computerized doll, two hours of training and parenUchild orientation, two budgeting exercises,
pre and post tests, and written feedback. The program has been evaluated and its effectiveness
reported in Adolescence. Fall 2004, "BTIO is an intelligent simulation that assesses student
behavior, diagnoses problem-solving performance, and remediates performance deficiencies.
Students who use the infant enter a structured, model-based reality in a setting designed to elicit
specific. appropriate behaviors. As a training strategy, it allows students to practice effective
behaviors and learn from errors." Adolescents enroll in the Baby Think It Over for the weekend. The
program is designed to require family involvement, but only the youth participant can care for the
"Infant" Participants and their parents receive an orientation on household budgeting, child abuse,
domestic violence, and positive parenting skills. From Friday evening through Monday morning, the
youth take home a Baby Think It Over doll which is programmed to cry when it needs to be cuddled
or fed or If mishandled, shaken, abused. The BTO doll is equipped with a computer that gives a read-
out at the end of the "parenting weekend" on how often the infant cried, the length of time it cried, and
whether it was shaken or abused. Special emphaSIS is placed on raising awareness of "Shaken Baby
Syndrome" (S8S). In addition to learning the physical demands of caring for an "infant," youth must
complete two budgets one Of general household expenses and one for baby expenses. They keep
a diary of the weekend write d one page feedback form about what they learned from the experience,
and participate in a one-on-one feedback session with our educators to give closure to the
experience. l\ parent must participate in the initial orientation and parents are asked to complete a
feedback form at the end of the weekend. The "parenting experience" is used by both parents and by
PPS T educators to help teens explore their goals, Including finishing school, college, job training, and
becoming financially Indepencient The program also explores how well the teen tolerated the
frustrations of parenting and nelps the teen set a goal for avoiding those behaviors that lead to early
parenting
Studies show that in addition to increasing knowledge about parenting and parenting skills and raising
awareness of most teens' unrealistic expectations about their ability to parent, the program reduced
students' belief in the need for corporal punishment (Roberts et ai, 2004). "Teaching students
parenting skills may be the most cost-effective way to reduce violent and abusive behaviors and
prevent the transfer of violent behaviors from generation to generation." The program also increased
empathy for the child's needs and participants demonstrated increased knowledge in more effective
and human ways to discipline a child
In addition to providing the BTO program at its two locations, Planned Parenthood's Baby Think It
Over dolls are available on loan to school counselors and teachers in the 78415 area to use with their
students. in order to maximize the number of youth who have access to the experience.
Health Literacy. This program is designed to reduce juvenile crime by presenting at-risk behaviors
from a health perspective, with a goal of empowering youth to choose healthier lifestyles that reduces
their participation in at-risk behaviors and also increases protective factors to avoid victimization. The
program IS provided to youth on a one-on-one basis. Each participant receives an orientation session
in the agency library with an educator to discuss at-risk behaviors. Based on the teen's history or
interest. the teen and educator then select up to 20 pamphlets approved by the Community Education
Committee. The topics covered inclUde: smoking, chewing tobacco, smoking and sports, drug abuse,
prescription drug abuse steroid abuse, alcohol abuse, drinking and driving, drinking and HIV,
bullYing, hazing, harassment, coercion and emotional abuse, date rape, date rape drugs, STOs and
HIV domestic violence. and fighting, 310ng with positive information on communication skills, goal
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setting, decisIon making, building healthy relationships with peers and parents, and refusal skills.
After reading and studying the information, the adolescent provides written narrative feedback
(mimmum one full page per pamphlet) about what the pamphlet is about, what audience it would be
appropnate for. how it should be used, and what its message means to them. After completing the
written assignment, they meet with an educator to review what they have learned and discuss the
implications of the risk behaviors studied Strategies for avoiding at-risk situations are reviewed.
Participants may work at the agency, or take the pamphlets home with them.
The Health Literacy is recognized by the Agency for Healthcare Research and Quality as an
eVidence-based program that Improves the participant's ability to read, understand and act on
information about delinquent or at-risk behaviors that have health consequences, with particular
emphasis on self-efficacy and motivation. Violence including harassment, date rape, bullying,
coercion, hazing, emotional and physical abuse, drug, alcohol and tobacco use are viewed in this
context not just as delinquency' issues, but as public health issues. The project is also draws on a
SAMHSA Effective Program called Message Framing which shows that communication that
emphaSizes the benefits of adopting healthier behaviors (gain-frames) that avoid risk are more
effective than those that emphasize the costs of not adopting those behaviors (loss-frames). Gain-
framed Interventions are better accepted by participants both immediately and in longitudinal studies.
(http I/modelprograms.samhsa.gov/templatecf.cfm)th immediately and in longitudinal studies. s that
avoid risk are more effective
The Girls circle (GC) curriculum and Stay Smart/Smart Leaders curriculum (SM/SL) have been
implemented into PPST programs through adoption of the curricula's principles, objectives,
processes, content and outcome measures, all of which are provided in the complete GC and SM/SL
curricula packages. PPST staff have used the SM/SL curricula in its programs for several years, and
will be implementing the GC curriculum for the first time this year.
Implementation PPST education staff will collaborate with local schools, agencies, and youth
organizations to provide the proposed programs in before school and after school groups led by
PPST staff. We expect that our groups will be diverse in nature and we will offer flexibility when
accommodating scheduling needs, but the goal will be as follows:
. The curriculum will consist of 10-12 sessions, each one hour long. Sessions are
typically held once a week
. Each group will average 8-15 teens per week. Each session will last for approximately
1 hour and will Incorporate the formats required by each curriculum. PPST educators will utilize sign-
in sheets and provide printed iesson materials.
. Youth learn by doing, participating in small group discussions, games, role playing and
rehearsal of skills, rather than listening to lectures.
. Sessions are led by an adult educator, assisted as needed by an adult facilitator.
Evaluation PPST Education Director Cinda LeBus will serve as the evaluator using the evaluation
materials supplied by the CUrricula to assess program outcomes. Both curricula strongly emphasize
group dynamics and the group process as a socialization experience for youth participants. An
individuals sense of self develops within the context of societal relationships and competencies and
is enhanced by positive group influences and ritual. The curricula used and the meeting formats
strive to increase social connections, build empathic skills and resiliency.
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9 Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006
a The Younq Men United project uses the Stay SMART and SMART Leaders model proqram (based
on aqe of participants) rated "Effective" by the OJJDP Model Proqrams Guide for Delinquency
Prevention It is an after school/recreation program that focuses on conflict resolution and
interpersonal skills for ages 13-17. The risk factors it addresses are anti-social behavior and
alienation delinquent beliefs; general delinquency involvement and drug dealing; favorable attitude
towards early use of alcohol or drug use and early sexual involvement. It follows the OJJDP Model
Program Guides for after school/recreation and for leadership and youth development programs and
the HAY Model Guide for Extended-Service Schools Initiative.
b The She Thlno proiect also uses the Stay SMART and SMART Leaders model proqram rated
"Effective" by OJJDP but also draws on Girls' Circle, a HAY evidence-based model proqram rated
"promisinq" that integrates relational-cultural theory, resiliency practices and skills training to increase
personal and collective strengths and competence in girls. The theoretical underpinning of Girls'
Circle and the She Thing Program is that a girl's connections with others is a central organizing
feature in her psychological makeup. The quality of these connections determines her overall
psychological health, self-image and relationships. Within this framework, the model aims to reduce
risk factors for delinquent behavior and increase protective factors for resiliency. It follows the
OJJDP Model Program Guides for after school/recreation and for leadership and youth development
programs and the HAY Model Guide tor Extended-Service Schools Initiative.
c. The Teen Talk proqram is the name used for the Youno Men United and She Thino proiects
offered at the hioh school level. It uses the SMART Leaders prooram rated by OJJDP as "Effective"
and also draws on the Girls' Circle proqram rated "promisinq" by HAY. Researched & Compiled by
TNOYS March 26, 2006). The Teen Talk program follows the OJJDP Model Programs Guide for
after school/recreation and youth leadership and develop programs and the HAY Model Guide for
Extended-Service Schools Initiative.
d The Baby Think It Over proQram has been evaluated and studies demonstratino its effectiveness
published in Adolescense,Fall. 2001. Childhood Education, Winter 2004/2005, and Adolescense, Fall,
2004, and Public Health Nurs. 2004 Julv-Auq(4)331-7 Studies concluded that the program is an
effective tool for changing attitudes towards early parenting. Sixty-eight percent of students stated
program helped them realize how unrealistic their expectations about their abilities to parent had
been. Students showed strong increase in knowledge about parenting skills. The program reduced
students' belief in corporal punishment-a key to reducing Shaken Baby Syndrome and other child
abuse problems. The Simulated experiences are a powerful strategy for effective learning about
complex decisions regarding the risks of sexual activity and realities of parenting.
Baby Think It Over is an evidence-based program which provides education and activities to reduce
teen pregnancy and abuse, and OJJDP's own publications address the links between teen parenting
and Juvenile delinquency: OJJDP Fact Sheet #50, January, 1997 entitled "Adolescent Motherhood:
Implications for the Juvenile Justice System." The fact sheet cites studies showing the higher
engagement In crime by male children of adolescent mothers. "The sons of adolescent mothers are
2 7 times more likely to be incarcerated than the sons of mothers who delay childbearing until their
earlv 20's" The article concludes. "Taken together, these findings would seem to indicate that
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programs to design to reduce teen pregnancies are relevant to the field of juvenile justice. Such
programs would fit well within the prevention component of OJJDP's Comprehensive Strategy for
Serious. Violent, and Chronic Juvenile Offenders. The Strategy calls for a continuum of activities-
from the earliest of preventive activities to strengthen families and key community institutions and
provide opportunities for the healthy development of young people to the deepest interventions for
repeat juvenile offenders. Prevention of adolescent preqnancy is clearly a valuable first step in
helpinq to reduce iuvenile violence and victimization." The OJJDP Guide (1997) p4, also states that
chronic violent offenders have co-occurring problem behaviors: "Higher rates of dropping out of
school, gun ownerships for protection gun use, gang membership, teenage sexual activity, teenage
parenthood, and early independence from their family.
. Adolescence, Fall, 2001 provides a review of the BTIO program, describing it as an
"infant simulation program that seeks to modify attitudes toward teen pregnancy and teen parenting."
The study showed that "after two to three day's experience with BTIP, adolescents in the intervention
group were more likely to accurately assess their personal risk for an unplanned pregnancy than were
those in the comparison group"
. Adolescence, Fall, 2004 article reports, "BTIO is an intelligent simulation that assesses
student behavior, diagnoses problem-solving performance, and remediates performance deficiencies.
Students who use the infant enter a structured, model-based reality in a setting designed to elicit
specific. appropriate behaviors. As a traIning strategy. it allows students to practice effective
behaviors and learn from errors."
. Public Health Nursing, 2004 July-August 21(4);331-7 reports BTO provides "a powerful
strategy for effective learning about complex decisions regarding the risks of sexual activity and the
realities of parenting." "Marriage was Gonsidered essential or very important before having children by
80% of the participants
. Child and Adolescent Social Work Journal, 14(3), 171-180, Strachan, Gorey concluded
"students who participated had much more realistic notions about the responsibilities and demands
involved In childrearing, and 83% doubted their capacity to be consistently tolerant and understanding
With such persistent infant demands.'
. Issues in Education, 101-103, Winter 2004/5, Roberts, Wolman, & Harris-Looby
concluded "68% of students stated the program 'helped them to recognize that parenthood brought
dramatic life changes' and were now aware of how unrealistic their expectations about their abilities
to parent had been' The authors observed increases., .in the student's empathy.'''
Empathy IS an Important factor in reducing juvenile violence. The BTIO program includes discussion
and feedback on how teen parents are at higher risk of becoming perpetrators of abuse and neglect,
with special emphasis on reducing the incidence of Shaken Baby Syndrome. The program includes
strong emphaSIS on budgeting skills, so that participants understand the costs of setting up a
household. Finally the program includes a strong parental involvement component. Parents must
attend the orientation session participate in supervising their teens with the BTIO simulators, plus
provide written evaluation feedback.
e The Health Literacy proqram is recoqnized by the Aqency for Healthcare Research and Quality as
an evidence-based proqram that improves the participant's ability to understand and act on
information about at-risk behaviors that have health consequences, with particular emphasis on self-
efficacy and motivation for behavior chanoe. The project also draws on the SAMHSA Model Program
"Message Framing" which has been proven effective in reducing at-risk behaviors.
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The Health Literacy program is an evidence-based program which approaches violence and juvenile
delinquency from a public health perspective. The education program includes providing youth with
educational information on specific delinquent behaviors, requiring them to provide written feedback
to demonstrate they have read, absorbed and can articulate the dangers and prevention factors, and
then a one-on-one discussion of the behaviors with a trained counselor. Sixteen specific health
pamphlets are used (see attached), The targeted delinquent behaviors are
1 Dating violence.
2. Drinking, drugs and violence
3. Bullying and sexual harassment
One in three adolescents has experienced violence in a dating relationship. The rates are higher
when verbal abuse is included. Dating violence includes mutual aggression: several studies have
found that girls inflict more phvsical violence than boys, but boys inflict dramatically more sexual
Violence on females.
The specific pamphlets used are:
Dating and Violence: How to Tell if Relationship is Abusive (Journeyworks Publishing)
Real World Date Violence (ETR)
Dating Violence: Teens Talk with Teens (ETR)
Before You Date An Older Guy (Journeyworks)
50 Things Everyone should know about Date and Acquaintance Rape (Journeyworks)
15 Things Every Man Needs to Know About Date and Acquaintance Rape (Journeyworks)
Alcohol, Drugs and Date Rape 10 Things you should know (Journeyworks)
Drinking & Violence: Fights, killings, rapes and suicides are common forms of violence.
Aicoholls often a factor People who are drinking are more likely to act violently
or to be victims of violence (ETR)
Ecstasy and Other Club Drugs (Journeyworks)
Pregnancy and Drugs: Using any drug when you are pregnant is risky (ETR)
50 Things You Should Know About Binge Drinking and Alcohol Poisoning (Journeyworks)
50 Things Everyone Should Know About Sexual Harassment (Journeyworks)
Sexual Harassment It's No Joke (Journeyworks)
Men, Babies & the Law 15 Things You Should Know (Journeyworks)
Bullying: It Hurts Everyone (Journeyworks)
25 Things Everyone Should Know About Bullying (Journeyworks)
Bullying' Teens Talk With Teens (ETR)
link to Juvenile delinquency prevention PPST's program is based on research demonstrating that
youth violence responds to a public health approach, that teens who participate in multiple risk
behaviors increase their chances of becoming juvenile offenders, including alcohol use, tobacco use,
drug use, dropping out of school, reckless driving, bullying, fighting, acquaintance rape, weapon
carrying, suicide attempts, and risky sexual activity. The Texas A&M-CC Youth Opportunities United
study by Philip Rhoades, Ph.D., Dec. '03 entitled "Nueces County Delinquency Risk and Protective
Factors" identifies an integrated cluster of four risk factors sets as priorities for Nueces County.
These risks include Family Management Problems and Family Conflict; Extreme Economic
Deprivation; Parental Involvement in the Problem Behavior; and Early Initiation of Problem Behavior.
The risk factor sets are related to each other by cause and effect and contribute to all five problem
behaviors: delinquency, violence, drug use, teen pregnancy, and drop-out. ((YOU Comprehensive
Strategy Planning Tools Texas A&M-CC, December, 2003, Executive Summary). While studies do
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not show causal links between risk behaviors, the co-occurrence of risk behaviors demonstrates that
prevention approaches that educate youth about a broad spectrum of positive behaviors offer
opportunities for protection, (Laura Duberstein Lindberg, Boggess, Williams, "Multiple Threats: The
Co-Occurrence of Teen health Risk", Urban Institute, June, 2000). Planned Parenthood's proposed
program helps youth recognize and give feedback on multiple risk behaviors, and offers them the
opportunity to discuss With trained professionals their personal risk experiences and plans to avoid
future vulnerability. The types of educational materials available to youth include information on drug
abuse, alcohol abuse, dnnking and violence, sexual abuse, emotional abuse, date and acquaintance
rape, statutory rape, intimate partner violence, date rape drugs, harassment, bullying, alcohol/drugs
and pregnancy. along With positive information on communication skills, goal setting, decision
making. building healthy relationships with peers and parents, and refusal skills.
PPST's proposed program places special focus on partner violence. Studies also report that
adolescents and young adults experience the highest level of intimate violence of any age group, with
16-24 year old women the most highly victimized group, Some studies indicate that one in five high
school aged women have experienced physical and/or sexual dating violence. (U.W. Dept of Health
& Human SerVices, Youth violence: A Report of the Surgeon General (Rockville, MD: GPO, 2001),
51, While teens make up about 26% of the population, they account for 71 % of all sex crime victims
in 12 states, according to National Incident-Based Reporting System (NIBRS) data. In particular, new
teen mothers are particularly vulnerable to intimate partner violence in the three months after birth.
(Promoting Prevention, Targeting Teens An emerging Agenda to Reduce domestic Violence, Family
Violence Prevention Fund, www.endabuse.org). PPST's program helps teens recognize, avoid and
respond appropriately to domestic violence and intimate partner violence, along with techniques for
building positive relationships and communication skills.
The program's risk reduction approach also draws on information from The Youth Risk Behavior
Surveys (YRBS), the National Survey of Adolescent Males (NSAM) and other studies of youth risk
behavior These show that while overall risk taking among teens declined during the 1990's, Hispanic
youth did not report the same shift towards less risk-taking. The majority of the youth we will work
With are Hispanic. PPST's program addresses some of the cultural issues which may underlie the
continued high rates of risk in HispaniC teens.
PPST requests that the two programs, Baby Think It Over and Health Literacy, be reconsidered as
part of our CYD activities. If the two programs are eliminated, we request that we be able to expand
our Youth Responsibility Programs to offset the changes.
10. Describe each goal of the service and/or program, including the impact on juvenile crime.
1) Participants will demonstrate a 30% increase in knowledge and awareness of the factors leading
to and risks of coercion, abUSive relationships, sexual assault, date rape drugs, and the relationship
between alcohol & drug abuse and at-risk behavior using post evaluation tools.
2) Participants will demonstrate a 30% increase in awareness of the responsibilities of parenting,
including the time and money Involved in caring for an infant (household budgeting skills), and the
benefits of preventing teen pregnancy. The assessment tools used to measure these outcomes
include a pre and post test, a parenting contract, a dairy of parenting activities, written feedback
(narrative) by participants about the topics, completion of a monthly household budget and Baby's
monthly budget worksheet. and a parent evaluation.
Prevention approaches that educate 'youth about a broad spectrum of positive behaviors (based on
developmental assets) offer opportunities for protection. The Young Men United, She Thing and
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Teen Talk programs are OJJDP Model Programs which provide leadership and youth development
and after school recreation programs that will reduce or prevent the impact of juvenile crime by
helping youth develop competencies that improve their ability to be productive at tasks and activities
that others value. They will improve students' social skills and self confidence and sense of personal
control, give them higher aspirations, Improve school attendance and reduce dropout rates, prevent
negative influences that lead to risky behaviors, all of which reduces or prevents involvement in risky
behaviors.. such as drug use, delinquency and violent victimization. The programs will provide
adolescents with information on the physical. emotional and legal consequences of at-risk behaviors,
help them develop interpersonal skills, and offer them support group and access to young adult role
models. The programs provide before and after school activities in safe environments that will
encourage responsible behavior. A special focus is placed on reducing domestic and partner
Violence The program helps young girls and young men identify factors in unhealthy relationships
that lead to coercion, emotional and physical abuse, avoid dangerous dating situations that lead to
date rape and develop skills that result in reduced incidence of violence, teen pregnancy, alcohol and
drug abuse, and other behaviors that lead to dropping out of school.
The Baby Think It Over program helps teen understand the consequences of risky behavior that
leads to teen pregnancy, encourages positive parenting skills, and helps students recognize how
child abuse, neglect and "shaken baby syndrome" can occur. The BTO program also helps young
people understand how much money they will need to manage a household, encouraging them to
stay In school and avoid dropping out which helps prevent a range of juvenile crime. Youth who
remain In school are less likelv to become victims or perpetrators of juvenile crime.
The Health Literacy program gives youth basic information on a wide range of positive behaviors that
reduce risk, along with one-on-one diSCUSSion of skills to avoid and/or cope with at-risk situations or
problems It includes information on smoking, drugs, and alcohol abuse, hazing, bullying, coercion,
stereotyping, rape, date rape, date rape drugs, healthy relationships, obesity, diabetes, teen
pregnancy, STOs and HIV. By engaging each participant in first written feedback on the risks, and
then in one-on-one verbal feedback, the program will assist each adolescent in recognizing their
indiVidual exposure to the at-risk behaviors which result in juvenile crime, and in making better
lifestyle choices based on health and empowerment.
11. How will this service be available to families without transportation?
The Ayers (Dillon) site is centrally located, accessible by bus because there is a large bus transfer
station at the entrance to our parking lot, and provides easy access. The Ayers (Dillon) location will
draw youth from across the 78415 area. The Holly location is not easily accessible by bus. but will
serve youth In that segment ot 78415
12. Describe the "safe passage" plan for youth/families without transportation.
Youth will arnve safely at proposed service sites by bus or car at the Holly Lane Office or by bus or
car at the Dillon Lane Office. For Young Men United, She Thing or Teen Talk programs which are
held before school, during lunch hours, or after school, participants will already be on campus, where
they will be supervised by PPST educators until they are picked up by a parent or designated person.
Off site field trips and activities will be provided only with parental participation, with parents providing
transportation. In the Baby Think It Over project, parents and youth must attend the orientation
meeting together. so the parent is responsible for transportation.
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13 Staffing
a. Describe the staffing plan for FY07, including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
Staff and volunteers for the program will be recruited, screened and hired by the Executive Director
who has 14 years of experience in hiring and supervising staff. All staff complete a criminal
background check and criminal history affidavits and are then screened for criminal background
checks, which are renewed every two years. All references will be contacted, and no staff person is
left alone to supervise a minor without other adults present. Volunteers are held to the same
standards as paid staff. All staff and volunteers are evaluated after a three month probationary
period, and then annually.
Three educators will be responsible for implementing the programs and teaching the curricula, with
assistance from the two part-time staff Cinda LeBus, Education Director, has a Masters of Science
in Counseling and Educational Psychology, plus 270 classroom hours of Substance Abuse Training.
She teaches a course at Texas A&M-Corpus Christi, and has years of successful group facilitation
experience with both male and female empowerment groups at the middle school and high school
levels. Prior to assuming her current position, she worked for numerous local agencies including
Communities in Schools as a case manager, Lutheran Social Services as a trainer and facilitator,
CCISD as a substitute teacher. Nueces County Juvenile Justice Center as a facilitator. Christina
Hernandez has an undergraduate degree In Criminal Justice, a Masters of Science in Education and
Counseling, and three years' experience in her current position coordinating before and after school
She Thing Groups. She has presented programs in a wide range of settings, including juvenile
detention boot camp and probation facilities, foster care groups, substance abuse programs, as well
as regular and alternative school classrooms. In June, 2006 Ms. Hernandez was recognized as
Outstanding Volunteer In a Community-Based Program by the Texas Youth Commission. Leon
Montoya has a BS in Criminal Justice and worked as a case manager for CIS, Special Education
Teacher for CCISD, and as a mentor in a local after school Family Life Center. All three educators
have experience in delivering evidence-based prevention curriculum and have the academic training
and work expenence to ensure the curricula are implemented and evaluated appropriately. Ms.
Hernandez and Mr. Montoya have completed training on gangs and bullying, self-mutilation, and local
delinquency problems The educators will work directly from the curriculum package to ensure fidelity
of the proposed CUrriculum. The Education Director will directly observe program staff to ensure
fidelity to the curriculum alonC] with proViding measurement tools that ensure fidelity of the
curriculum.
Traininq.
a PPST education staff, led by the Education Director Cinda LeBus, are participating in three days of
in-house training (24 hours) utilizing the GC's Facilitator's Manual" which is supplied with the GC
curriculum package, and a two day (16 hours) update of the SM/SL curricula. This team training will
cover all aspects of the GC program including philosophy and guiding principles; overview of the six-
step GC group format, role(s) of the facilitators; principles of group communication; group dynamics;
facilitator skills (to include developing engaging topics and activities, as well as effective presentation
of instructional materials); handling misbehavior in groups; how to facilitate role-play lessons;
behavior change theory and advanced communication skills (to include active listening, reflecting,
and motivational interviewing) These trainings will focus on program development, including
scheduling, recruitment. Implementation and evaluation. The training in Stay Smart/Smart Leaders
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will include content information on drug use and risk behaviors, as well as review of the
Implementation Manual which includes fidelity instruments.
b. A consultant has been contacted at a GC Participating Organization (Carol Miller, VP of
Education, Training and Counseling, PP of Western Washington) to provide ongoing support and
guidance during the start up phase of the program and beyond. PPST Education Director Cinda
LeBus and team member Chnstina Hernandez will be meeting with Ms. Miller later this month. In
addition, PPST staff work closely with the Boys & Girls Club of Corpus Christi in implementation of
the SM/SL cUrricula.
1 Name of the organization providing services: Youth Odyssey
a Program Name: Adventure Program
2 Which funding priority does this service/program primarily address? 1, 4, 6
3. Inclusive dates of Service: From September 1,2006 to August 31, 2007
4 Check the protective factors this program will identify for change in FY07:
[Jlnvolvement with posItive peer group activities and norms
[JSocial competencies such as decision making skills, assertiveness and interpersonal skills
DParentallguardian supervision
[JCaring adults other than parent
DStrong bond between children and parents
[JEmotional support and absence of severe criticism
DHigh parental expectations
[JClear rules and expectations
Dlnvolvement with School/Community
[JFriendship network
[JPositive perception of self and others
DPlaces high values on helping others
[JSense of purpose
5. Number of unduplicated youth to be served: 50
-> This means that each youth receiving this service during the contract period should be counted
once
6 If adults will be served. give an estImated number of adults to be served: N/A
7 Describe the target population to be served:
Youth ages 12-17 years of age to be served. Since programming is voluntary, the target population
needs programs they find exciting and enticing and are age appropriate. Because of the high juvenile
crime and referral rate in the 78415 zip code area, the programs need to be safe, healthy, and drug
free activities The programs must also have self-confidence building opportunities, assist in the youth
developing appropriate peer and adult relationships, and provides opportunities for mastery and
competence to address the problems that lead to juvenile crime.
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8. Describe the service to be provided in detail.
Outdoor Challenge Programs are memorable experiences. A willingness to challenge oneself
phYSically and emotionally is an integral component of Youth Odyssey's programming. Pushing
oneself thiS way enhances self-reliance, self-confidence, leadership skills and communication skills.
Programming Sessions last 6 - 9 weeks and are comprised of the following:
4 Portable Ropes Course Challenge Sessions that will serve a max of 15 youth per session.
The onslte activities are two-hour sessions
2 Stationary Ropes Course Challenge Sessions that will serve a max of 14 youth per session.
These are from 9'00 a.m. until 3:00 p.m.
One Adventure Wilderness Tnp that will serve a max of 11 youth on each trip. The trips are
from Friday afternoon till Sunday afternoon.
One Graduation Trip that will serve a max of 11 youth on each trip. The trip is a local overnight
campout that includes parents, youth, and volunteers. Awards are provided for each
participant.
The following curriculum is an excerpt from the Leadership and Resiliency program:
"Programming is multi-tiered and provides adolescents with access to a broad spectrum of
activities. Groups of? to 1 0 adolescents are formed in the school setting and meet once weekly
for between 1 and 1 5 hours during the school day. These groups run throughout the school year,
and participants are Invited to attend for the duration of their high school career. In addition to
weekly group sessions, individual meetings or smaller group sessions are held to supplement and
provide follow-up for those students needing more intensive services. Weekly groups initially
utilize a structured format that becomes increasingly process oriented as the group develops
coheSive sophistication. therapeutic skills and a sense of autonomy. 75% of group work should be
process oriented. requiring clinically skilled staff members. Initially, the establishment of a warm
and trusting atmosphere and therapeutic relationship is critical as it sets the foundation for
progressively intenSive resiliency work Detailed and explicit information regarding substance
abuse and various substances of abuse is provided above and beyond the school health
CUrriculum, with a strong effort not to provide redundant material. Information regarding addiction
Ir the family aAd the process of multi-generational addictive patters is discussed in detail, and
genograms are made to identify multi-generational dysfunction as well as to identify familial
patterns of success Identity is explored through the medium of art therapy, including drawing,
painting, mandalas. rnask making and pottery. An increasingly important component of the group
is anger management and conflict resolution. Social competency is addressed through the context
of school life Issues of emergent mental health disorders and addiction are addressed, with
referrals made as necessary.
Alternative activities are held after school and include volunteering at a local rehabilitation shelter
for abused and neglected animals This activity is held for 4 hours per session and includes up to
8 participants at a time. The Puppet Project, where teens put on shows regarding alcoholism and
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addiction in the family, is conducted at various elementary schools and takes place during the
school day. Outdoor adventure and camping trips are offered through the warm months, run on
72-hour cycles, and average 8 participants per trip.
All alternative activities are followed up with group sessions that relate the experience to targeted
therapeutic Issues. The emphasis on alternative activities in this program has provided for the
development of a formalized resiliency theory and clinical prevention practices. For example,
group sessions conducted after working with abused animals, (particularly abused horses) focus
on self-efficacy, internalizing the role of healer, processing issues of abuse, and the exploration of
personal power. May participants see elements of abuse that they themselves have experienced
withm the animals, and are able to begin an internal healing process directly through their external
efforts This experience allows for the intimate discussion of issues of abuse and the healing
process. ThiS caregiving role is critical for establishing or reinforcing resiliency factors of providing
care for others, self-efficacy, goal Jrientation, optimism, and experiencing a genuine sense of
responsibility."
Youth Odyssey has adapted a similar curriculum. Each group, comprised of 4-14 individuals,
progresses through the following:
Short -term program
Level One
Level Two
Level Three
Level Four
4 Mobile Ropes Challenge Course - 2 to 4 hours
2 Stationary Ropes Challenge Course - 6 hours
1 Adventure Wilderness Trip - 3 days - Friday to Sunday
Graduation Ceremony - 1 half day
Long-term program
Level One
Level Two
Level Three
Level Four
15-18 Mobile Ropes Challenge Courses 1-2hrs each
4 Stationary Ropes Challenge courses - 6 hours each
1-2 Adventure Wilderness Trips - 3 to 5 days
1 Graduation
Throughout each program Youth Odyssey provides debriefing sessions. Additionally, the youth
follow a workbook, which provides processing time and feedback during each activity. Not only do
youth process as a group, but also they are able to write down their thoughts and feelings
regarding each of the activities and what they may have learned from a specific part of the day's
program. Furthermore, youth have journal assignments throughout the program, which provides
additional reflection and evaluation time. These reflection experiences provide opportunities for
youth to take an introspective look at their involvement and enable youth to retain the knowledge
more effectively and utilize it in their daily lives.
Description of Programming:
I. PORTABLE AND STATIONARY ROPES CHALLENGE COURSE
Ropes Courses are a unique and powerful way to foster team development and personal growth. The
Portable Ropes Challenge Course '~onsists of the Mobile Climbing Wall (High Element) and the
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Portable Low Elements. Portable Ropes Courses are typically 2-hour sessions for each element and
are conducted onsite at the referring agency. The Stationary Ropes Challenge Course is located on
Hwy 37 and is comprised of an all day session.
Low Elements
During the low elements portion of a Ropes Challenge Course, the focus is on the team. Activities
draw on the knowledge and ideas of every group member and require the participation and
cooperation of the entire team. Activities are performed on or close to the ground, gradually
increasing in difficulty so the team can learn from its successes and build trust and confidence as
obstacles are overcome
High Elements
The High Elements of a Ropes Course emphasizes individual challenge and accomplishments and is
built on the team development and trust established on the Low Elements. The High Elements are an
extremely powerful developmental tool because of the perceived risk of each activity. The High
Elements allow the youth to expand their comfort zones and overcome fears that can block personal
development and achievement. The High Elements of the Portable Ropes Course is the Mobile
Climbing Wall.
Processing at the closure of each experience includes reflection, evaluation and goal review to help
the youth derive meaning from the experience and how it applies to their lives.
II. ADVENTURE WILDERNESS TRIP PROGRAM
The wilderness is a place where nature is dominant and situations and their consequences are real.
Camping in these conditions. away from the distractions of modern civilization fosters self-reliance,
respect and a sense of responsibility for youth's own actions. Youth Odyssey's programs are
designed based on the nationally recognized National Outdoor Leadership Schools (NOLS) and
Outward Bound.
Through the outdoor experience, in addition to learning outdoor skills, teens respond to physical
challenges and learn to overcome obstacles through problem solving. Youth are guided through
activities, which enable them to build self-esteem, self-confidence, cooperation, leadership skills, and
team building. Teens expand their horizons beyond concrete and asphalt and to learn about
themseives, nature and their environment. Each youth spends 3 days with caring adults in an
environment that teaches them more effective ways of relating to others and healthier ways of valuing
themselves,
Each Youth Odyssey Wilderness Adventure trip meets at 6:00 p.m. on Friday evening for
transportation by Youth Odyssey's 15-passenger van to a campsite. They return by 6:00 p.m. Sunday
evening to the original meeting place Youth Odyssey provides all equipment and supplies for each
trip and gives each youth a list of suggested clothing and personal accessories that may be needed.
BasIc camp craft, hiking, and backpacking are taught on each trip. Youth are also introduced to the
concept of environmental stewardship through "Leave No Trace" ethics. This concept teaches an
acceptance of personal responsibility for maintaining the health and beauty of the natural
environment
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Each activity during the weekend includes reflection, evaluation and goal review to help the youth
derive meaning from what they have experienced and how the experiences apply to their lives. Also,
the whole team processes the entire day's refection on Saturday night around the campfire and this is
reported as one the youth's favorite part of the trip.
Youth Odyssey provides opportunities for youth to participate in Adventure Wilderness Trips across
the state of Texas. With Youth Odyssey, youth travel to state and local parks for 3-5 day trips. Trips
expose youth to a variety of outdoor adventures, such as hiking, backpacking, kayaking, rock
climbing bird watching, fishing, canoeing, and swimming.
Many youth who have never traveled outside of Corpus Christi visit parks and camp for the first time.
These trips become necessary teaching tools that provide unlimited learning experiences. Youth
learn about the stars, the moon, and wildlife for the first time. From learning how to set up tents and
tarps to cooking their own food, Youth Odyssey provides a comprehensive outdoor learning
environment
Before trips begin, experienced staff compiles a trip plan that includes the menu, hiking trails, site
maps, directions, and emergency information. Throughout the trip, each youth receives a leadership
role: cooking cleaning. hiking leaders, day leaders, fire monitors, etc. Youth learn together what it
means to build a camp and live in the outdoors together.
Sequence of Development
Whether on an Adventure Wilderness Trip or on a Ropes Challenge Course, youth progress through
carefully planned activities that build leadership, problem-solving skills, trust, teamwork, self-
confidence, and communication skills
Learning and development follows a sequential process and the effectiveness and mastery at one
level contributes to each subsequent level, They are:
(1) Goal Setting - Goal Setting IS a critical component since it provides a source of measure.
(2,l Awareness - Awareness actiVIties are designed to assist youth in feeling more comfortable in
their group environment and to appreciate the relationship between peers and adults.
(3) Trust - Trust activities focus on one-to-one as well as group trust.
(4) Cooperation - The activities at this level gives the youth a sense of accomplishment through
cooperation.
(5) Group Challenge - Activities are "problem-solving" in nature and experiences are related to
real life
(6) Leadership - Leadership activities assist youth in developing leadership skills and experience
following a leader.
(7) Applicatlon- A follow-up program at the closure of the on-site experience, through a final
process session. Reflection, evaluation, and goal review.
9 Describe how this service meets evidence-based requirements as defined in the CYD RFP,
released 10/6/2005 and further clarified with the Evidence-Based Clarification document sent on
4/17/2006.
Youth Odyssey was formulated in 1997 In Corpus Christi, TX to provide at-risk teens with youth
development through adventure challenge programming. Designed to meet the needs of the at-risk
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you and the community, Youth Odyssey is a flexible, mobile organization that brings its staff and
curriculum to the community. Youth Odyssey aims to increase the following resiliency attributes of
youth'
Better self-concept
More interest In safe and drug free activities during leisure time
Ability to set realistic goals
Improved relationships with adults and peers
Leadership development
Improved social skills
Research shows that increased resiliency attributes of youth will lead to delinquency prevention.
Although extremely unique not only to Corpus Christi but also to North America, Youth Odyssey has
compiled strategies from several research guides as well as created a program similar to a model
program in the US in order to Increase resiliency factors in Corpus Christi youth. For example,
studies on the amount of time needed to effect lasting change and the sequential order of building
upon previous learned skills (portable team challenges, ropes courses, kayaking days, adventure
wilderness trips and graduation) aided in the formation of Youth Odyssey program. Robert Greenway
(1996) found that the optimal program length for creating lasting positive change in at-risk youth in
adventure-based programs was between 15 and 30 days in length. The youth odyssey program is
between 14 and 20 days in length
A recent study In 2003 revealed that individuals with more of an external locus of control, defined as
the belief that an individual does not have the capacity to make effective decisions, maintained
enrollment at alternative schools for youth with problem behaviors (Miller, Fitch, and Marshall, 2003).
Psychologically, adventure activities supply situations and environments in which the client is placed
in a state of disequilibrium, challenging pre-established convictions and behaviors. Dr. Michael Gass
(1993) states that the creation of disequilibriium through the perception of risk is essential to creating
change. The individual partiCipating in an adventure wilderness program moves from their comfort
zone to their optimal learning zone via some form of disequilibrium i.e. fear of the unknown,
challenging one's own perceptions and capabilities. The benefits range from increased locus of
control and self-image. to levels of self-actualization and perceptions of personal change (Ewert,
2001 ),
Additionally, Youth Odyssey follows many aspects of the Leadership and Resiliency Program (LRP)
based out of Fairfax, VA, named a Model Program by the Substance Abuse and Mental Health
Services Administration The LRP program is a school- and community-based program for high
school students (14-19 years of age) that works to enhance youth's internal strengths and resiliency,
while prevention involvement in substance use and violence.
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Program
DescriptIOn
~g~
Program
C)moonents
III ten ded
Pnpulatlon
Time
Length
Outcomes
Leadership & Youth Odyssey
__}~es~lienc~.Q9!~m_-. __ ___ ____
parm. ership \^.'ith higr school1 Parme
and substancE abuse (lr health I and Sl
service ageno who identifv I servin
program cand Idates and . progra
proY295'various support ~ovid
__!4-19jEt'~Lew('~9r 5-1~ ~2-18
Resiliency Gn )lipS, Portab
AlternatIve Adventun1 youth
Activities (Rooes Course, I (Rope
Kayaking, WhitewatE r ! Canoe
Kayaking, Camping,lnd I watch
Hiking Trips) and I Camp
Communitv Service I Cltmb
_ _____ __-H;;hiC~
High absentel'ism, high i High d
I
disciplinary action! kw I behav
grades, subst,lJlce abuse . invol\
I
violence/aggression, diverse i violen
._~ul!~~(ll/~!hmc b(l~~~ou!:l9_~ltur
After-schooL weekends, I After-
summer ' summ
~--
i 6 week
4 mths-l veal
(2-4 years of 1 nvolvernent)
invol\
, leader
I
I Increa
i substa
: social
: leader
wIth a
social
-,.~--_..-
rshi p with high school
Ibstance abuse or health
; agency who identify
m participants and
e su pport
~~_._..,.-
Ie Low Elements (4-15
), Adventure Activities
s Course, Kayaking,
ing, Fishing, Bird
ing, Backpacking,
ing, Hiking, and Rock
ing), and Environment
Education
rop out rate, antisocial
ior, substance abuse, gang
'ement,
ce/aggression, diverse
al/ethnic backgrounds
school, weekends,
er
s-1 year (unlimited
'ement, increase
ship role ~ith time)
se self-esteem, decreased
nce abuse, decreased anti-
behaviors, increase d
ship, increased bonding
dults and peers, improved
skills
--~-_.__._-~..-
The Youth Odyssey program has evolved into the structure that it is today through numerous studies
on the most effective format for working with youth in an outdoor adventure based program. There
are no other Identical programs to Youth Odyssey at this time. The program was designed based
upon the needs of the youth and the community.
Increased GP c\, decn'ased
absences, increased school
bonding, incn~ased post-
secondary ed ucation
decreased an tI-social
behaviors
Research on the benefits of at-risk youths attending programs which consist of a wilderness activity
component and adventure activities such as rock climbing, ropes challenge courses and low element
activities have shown participants improve their internal and external locus of control, experience less
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feelings of social alienation. increase self-esteem, decrease levels of trait anxiety and reduce
delinquent behavior.
Studies on the amount of time needed to effect lasting change and the sequential order of building
upon previous learned skills (portable team challenges, ropes courses, kayaking days, adventure
wilderness trips and graduation) aided in the formation of Youth Odyssey program. Robert Greenway
(1996) found that the optimal program length for creating lasting positive change in at-risk youth in
adventure-based programs was between 15 and 30 days in length. The youth odyssey program is
between 14 and 20 days in length
Studies of adventure and wilderness activities have found that participants improved physical health,
"such as cardiovascular improvement reduced glucose levels, reduced fat in body mass and
increased bone and muscle mass" (Paffenbarger, Hyde, & Dow, 1991). Physical fitness aids in
reducing stress and anxiety, increasing immune functioning and decreasing incidences for disease
(Ewert, 2001) For many individuals, physical fitness and depression are closely intertwined.
Adventure activities supply both clinical interventions and physical activities that can help the
indiVidual dualistically.
Outdoor adventure activities are practiced in a group setting, thus demanding that the participant
interact and utilize social skills The group environment "enhances social skills, refines either
participant-identified or externally-defined personality issues, and demands expository thinking to
solve group problems. In some instances, the group process may also be used to redirect socially
inappropnate behaviors and expose group members to certain consequences based on a sequential
decision making process" (Ewert, 2001, pg 4). Many outdoor adventure activities place the
participant in positions in which they must utilize problem solving, leadership, communication and
teamwork skills
Psychologically, adventure activities supply situations and environments in which the client is placed
in a state of disequilibrium, challenging pre-established convictions and behaviors. Dr. Michael Gass
(1993) states that the creation of disequilibrium through the perception of risk is essential to creating
change The individual partiCipating in an adventure wilderness program moves from their comfort
zone to their optimal learning zone via some form of disequilibrium i.e. fear of the unknown,
challenging one's own perceptions and capabilities. The benefits range from increased locus of
control and self-image, to levels of self-actualization and perceptions of personal change (Ewert,
2001 ).
From a risk management perspective, in 2000, a participant was:
27 times more often injured in a sports program than on the challenge course
13 times more often injured in organized games than on the ropes challenge course
6 times more often injured on playground equipment than on the challenge course
2 times more often injured simply playing than on the ropes challenge course
Research of Similar Programs:
The proceeding section is a compilation of selected studies on the effectiveness of wilderness
adventure based programs With at-risk youth:
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Youth Odysseys mission is "to provide at-risk teens with youth development through adventure
challenge programming The goal of Youth Odyssey is "to effect social change in at-risk youth by
increasing resilience attributes Our programs are specifically aimed at changing "destructive,
dysfunctional, or problem behaviors in at-risk youth through supervised outdoor challenge activities."
The program consists of between 10 and 13 meetings and uses experiential activities to focus on
Insight into, emotional understanding, and self discovery. Youth Odyssey objectives are the following:
1 Better self-concept
2 More Interest in safe and drug free activities during leisure time.
3 Ability to set realistic goals.
4 Improved relationships with adults and peers.
5 Leadership development.
6 Improved social skills
The following objectives are from a similar program rated as an effective program by the Office of
Juvenile Justice and Delenquency Preventions Model programs:
Life Skills '95
Lifeskills '95 is a curriculum-based parole reentry program designed to treat high-risk chronic
offenders postrelease by helping them cope with the problems of everyday life. The program
reinforces small successes while addressing a chronic offender's fears of the real world. Program
focuses on dealing with emotion, perceptions and activities. The program consists of 13 weekly
meetings The approach used by Lifeskills '95 is based on six programmatic principles believed to
help with reintegration
1. Improve the basic socialization skills necessary for successful reintegration into the community.
2. Significantly reduce criminal activity in terms of amount and seriousness.
3 AlleViate the need for or dependence on alcohol or illicit drugs.
4 Improve overall lifestyle choices (social, education, job training, and employment).
5 Reduce the Individual's need for gang participation and affiliation as a support mechanism.
6 Reduce the high rate of short-term parole revocations.
Studies On Wilderness Adventure Based Programs
Author: Cross, Don Reid
Title The effects of an outdoor adventure proqram on perceptions of alienation and feelinQs
of personal control amonq at-risk adolescents.
Univ.
Note: Dissertation-Abstracts-I nternatlonaISection-A: Humanities-and-Social-Sciences. 1999
Feb; Vol 59(8-A): 2900
Abstract: This study was designed to examine the effects of an outdoor adventure program on
perceptions of alienation and personal control among at-risk adolescents. Perceptions of alienation
were measured using the Dean Alienation Scale; sense of control was measured by the New
Multidimensional Measure of Children's Perceptions of Control. Participants were students, all
considered at-risk from an alternative high school on Colorado's Front Range. Results indicated that
after experiencing the climbing program. the experimental group was less alienated than their control
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counterparts. In addition following the treatment the experimental group demonstrated a stronger
sense of personal control than did the control group. Based on these findings, it appears that an
outdoor adventure program can have a positive effect on feelings of alienation and control among at-
risk adolescents
Similarity with Youth Odyssey program:
At-Risk, Male and Female. age, as an adjunct program within the schools
Climbing, Camping, Outdoor activity
Author: Paxton. Todd Sawyer
Title: Self-efficacv and outdoor adventure proqrams: A quantitative and qualitative
analvses.
Univ:
Note: Dlssertation- Abstracts-International Section-A-Humanities-and-Social-Sciences.
1999 Jan. Vol 59 (7 -A): 2717
Abstract: This research investigated transference of gained self-efficacy from an outdoor
adventure program into the daily lives of the participants of an outdoor adventure program.
The quantitative phase of the study consisted of a quasi-experimental design which
included a control group The qualitative phase of the study consisted of a telephone
interview lasting an hour Those interviewed were participants of Voyageur Outward Bound
programs that had attended an outdoor adventure course that was at the minimum of 21
days in length. The findings of this research indicate that self-efficacy gained while on an
adventure program does transfer into the participants' every day lives. This research also
demonstrates that the participants' self-efficacy continues to increase one year after the
completion of their adventure course
Similarity with Youth Odyssey program:
Length of program, Male and Female age, Kayaking and Canoeing, Camping, use of outdoors to
teach Iifeskills. most outward bound courses include a day at a ropes challenge course
Author: Ewert, Alan
Title: Reducinq Levels of Trait Anxietv Throuqh the Application of Wilderness-Based Activities
Univ.: USDA ForestService, Pacific Southwest Forest and Range Experiment Station, Riverside, CA.
July 1990. 105-111 pp. Note: source USDA Forest Service General Technical Report RM-193; The
Use of Wilderness for Personal Growth. Therapy, and Education; AT. Easley, Joseph F. Passineau,
and B.L. Driver, compilers
Abstract This study assessed the effect of participation in an outdoor recreation program using
wilderness-based activities such as rockclimbing and camping. Two groups (treatment and control)
were compared using the State-Trait Anxiety Inventory developed by Spielberger et al. (1970) Using
analysis of covariance to compare the pre, post, and 1-year follow-up scores, the group attending
Outward Bound reported significant lower levels of Trait Anxiety than did the control group.
Similanty with Youth Odyssey program:
Length of program. Male and Female. age. Kayaking and Canoeing, Camping, Outdoor activity, most
outward bound courses include a day at a ropes challenge course
CYD Plan of Operation 53 Fiscal Year 2007
City of Comus Christi September 1,2006 - August 31,2007
Author: Hazelworth, Maureen; Wilson. Beth Title: The effects of an outdoor adventure camp
experience on self-concept.
Univ North Carolina Univ.; Raleigh, NC. 1990. 33-37 pp.
Note Journal of Environmental Education; 1990 Sum Vol. 21 (4)
Abstract: Measured the effects of an outdoor adventure program on the self-concept of 39
participants (aged 12-15 yrs.) The program consisted of four 2-wk sessions, each with a different
adventure focus. Ss completed the Tennessee Self-Concept Scale before and after each adventure
session Overall analysis of self-concept showed significant positive changes in moral, ethical, self-
concept identity and self satisfaction. Varying changes in self-concept were recorded for each
session Positive changes in the moral-ethical attitudes toward family aspects of self-concept were
most common
Similarity with Youth Odyssey program: Male and Female, age, Kayaking, Canoeing, Camping,
Hiking, Climbing, adventure based activity focus
Author: Gaston. Debra Wickstrom
Title: An Empiricallnvestiqation of a Wilderness Adventure Proqram for Teenaqers:
The Connecticut Wilderness School
Univ.. Paper presented at the annual Meeting of the eastern Psychological Association (49th,
Washington, DC, March 31, 1978). 1978. 12 pp.
Note. reports/research/technical
Abstract: Through an intensive 19-day outdoor experience of backpacking, hiking, rock
climbing, and whitewater canoeing, the Connecticut Wilderness School has provided a novel
therapeutic approach for problem youth referred by a wide variety of state agencies. To
determine if participants In this program become more internally oriented, develop a higher
level of self confidence, utilize more effective interpersonal coping strategies, and have fewer
legal and social difficulties, this empirical Investigation studied 135 teenagers (95 males, 40
females). aged 13 to 20, enrolled in the wilderness program and a similar comparison group of
teenagers Referring agencies rated the teenagers on dimensions of problem seriousness,
self-awareness, emotional problems, and legal involvement. Demographic and personality
pretest measures were collected. A random sub-sample of 72 students were also given a
structured interview, assessing coping strategies in problematic interpersonal situations. A
multisource follow-up of these students is currently underway. With approximately one half of
the follow-up data collected, the follOWing preliminary results have been obtained. Program
partiCipants remained more internally oriented 6 months after the course and reported a
significantly lower overall frequency of deviant behavior than the comparison group. The
teenagers reported positive changes in meeting significantly lower overall frequency of deviant
behavior than the comparison group. The teenagers reported positive changes in meeting
challenges self-confidence. getting along with parents, grades in school, and controlling
temper
Similarity with Youth Odyssey program: Male and Female, age, Kayaking, Canoeing,
Camping. Hiking, Climbing, adventure based activity focus
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Conclusion:
Youth Odyssey teaches life skJl/s to youth through an exciting and fun format. Studies conducted on
the use of adventure based activities and more specifically wilderness-based activities have shown
that it is a safe way to increase a youth's self esteem, locus of control, and ability to meet challenges
while decreasing anxiety and deviant behavior. Internal evaluations conducted over the past 4 years
have shown that the vast majority of participants increase in all life skill areas: self-confidence,
leadershIp communication, teamwork. trust and problem solving.
For additional research studies please refer to: Studies of the use of wilderness for personal
growth, therapy, education and leadership development: An annotation and evaluation.
Moore, T & Russell, K. C (2002). Available from the University of Idaho-Wilderness Research
Center, Moscow 10 USA (available on-line)
10 Descnbe each goal of the service and/or program, including the impact on juvenile crime.
1.) 75% of at-risk youth participating will show an increase in their self-confidence.
2.) 75% of at-risk youth participating will show an increase in Teamwork skills.
Youth Odyssey programs encompass the goals of promoting healthy environments, life-styles, and
behaviors, including a capacity to successfully adapt to life changes and stresses. Our programs for
78415 youth focus on youth development instead of punishment as a deterrent to gangs, drugs and
other anti-social behavior Through Adventure Challenge Programs, we give 78415 youth the tools
and guidance needed to combat the adversity in their lives.
Outdoor experiential education IS about putting young people in a natural environment where the
rules are different. Age, money clothes, status, gender, ethnicity, and other factors that define who
we are in our lives, count for very little in an outdoor program. What matters in the outdoors are the
central qualities of honesty, integrity, confidence, respect, and a strong sense of self-worth. Youth
Odyssey programs provide opportunities for the youth's strengths and weaknesses to come forth.
Experiential education is about what happens inside of people - growth and development. This is
achieved by providing opportunities for youth to feel the extraordinary sense of accomplishment
wrought by succeeding at difficult actiVities such as rock climbing or learning to navigate a canoe.
11 How will this service be available to families without transportation?
All youth are provided transportation to and from the activities. All services are provided on-site.
Transportation is needed during the Graduation Trip at which the Youth Odyssey van provides
transportation to the youth.
12. Describe the "safe passage" plan tor youth/families without transportation.
Youth Odyssey owns two 15-passenger vans. (See Van Policy below). All youth are provided
transportation to and from the activities. Youth Odyssey's staff is an experienced driver with valid
driver's licenses Prior to departing to or from any activity site, the staff insures that all participants are
properly wearing their seatbelts Youth Odyssey adheres to a strict maintenance schedule and
maintains current insurance coverage.
Based on the NHTSA report Youth Odvssey has adopted the following procedures for the 15-
passenger van
Do not carry luggage on the top of vans. This raises the center of gravity even higher and can
Increase the possibility of rollover in an emergency maneuver.
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When the 15-passenger van is not full, passengers should sit in seats that are in front of the
rear axle
Tires must be properly inflated and the tread is not worn down. Worn tires can cause the van
to slide sideways on wet or slippery pavement. Improper inflation can cause handling problems and
can lead to catastrophic tire failures, such as blowouts. Therefore, check tire pressure and tread wear
once a month
Dnver experience and training in handling loaded 15-passenger vans are critical factors in
reducing the risks of rollover. Do not drive when tired or under any conditions that would compromise
your driving ability.
All passengers MUST be wearing a seatbelt AT ALL TIMES.
While participating in activities such as rock climbing, kayaking and hiking, all youth are equipped with
the necessary safety equipment. The items that are used, such as helmets, harnesses, and ropes for
climbing and I ifejackets , paddles and when necessary helmets for kayaking, are inspected by a staff
member prior to the youth engaging in an activity. All equipment is routinely inspected for frays,
cracks. breaks. or abrasions that may affect the durability and safety of the item.
13 Staffing
a. Describe the staffing plan for FY07 including staff supervision and support and how adequate
staffing in the case of vacancies or extended absences will be ensured.
It is standard procedure for any person (staff &/or volunteers) that apply to work on the CYD Program,
to complete (sign) a criminal background affidavit, consent and have a criminal background check
search conducted prior to any client contact &/or personal client files and is renewed every two years.
The Program Director's position requires a degree in Psychology, Outdoor Education or related field
with professional field experience in: hiking. backpacking, camping, rock climbing, canoeing, and
kayaklng Staff Training Required: First Aid, CPR, Wilderness First Responder, Full Ropes Course
and Lifeguard certifications. Must have experience working with youth in a camp setting.
The employment screening process includes.
Application review
Interview
Background check
Valid driver's license.
References
Criteria for Volunteers
The minimum age requirement for an Adult Volunteer is 18 years old. Although there are no
maximum age requirements for adult volunteers, selection will be based on the ability of the volunteer
to perform certain skills. Some rigorous physical activities such as hiking five to ten miles a day
carrying a 50-lb backpack is required on some trips. Past experience in the outdoors is imperative to
the selection of the volunteer for the Extreme Outdoor Activities. Evidence of fitness and a release
from a health care practitioner if a health condition is present is mandatory.
Screeninq
Youth Odyssey performs the same set of standards in selecting volunteers as when hiring
employees.
CYD Plan of Operation
City of Corpus Chnsti
56
Fiscal Year 2007
September 1,2006 - August 31, 2007