HomeMy WebLinkAboutC2006-469 - 10/10/2006 - Approved
AMENDMENT NO.1
TO CONTRACT FOR
ARCHITECT/ENGINEER CONSULTANT SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and WKMC Architects. Inc..
hereinafter called "Architect/Engineer - AlE," agree to the following amendment to the
Contract for Architect/Engineer Consultant Services for New Southside Library (Project
No. 4321) as authorized and administratively amended by:
[Original Small AlE Agreeme~L__~July~7, 2006 ! Administrative Approval I $15,000.00 I
SCOPE OF PROJECT: New Southside Library (Project No. 4321)
r-The city-wide November 2004 Bond Election authorized constructing a new library with
approximately 12,000 gross square feet with 90 new parking spaces, landscaping,
irrigation, furniture and equipment The programmed construction budget is $2,500,000.00.
I The proposed Souths ide Library is to be a new free-standing public library building
I constructed on Corpus Christi Independent School District property immediately adjacent
! to Kaffle Middle School. The location allows the new library to serve as both a public
Lpran~h library and~~ a learning ~~sources center for the school.
2 SCOPE OF SERVICES
The AlE hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, AlE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A",
Work will not begin on Additional Services until requested by the AlE (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
The Consultant, in the performance of this contract, will exercise usual and customary
professional care in Consultant's efforts to comply with the applicable codes and
regulations of City, State. and other Federal authorities having jurisdiction including
applicable fire codes, life safety codes, health regulations, Texas Department of Insurance
Windstorm Protection requirements, the Americans with Disabilities Act, the Texas
Department of Licensing and Regulation, Elimination of Architectural Barriers Program
(Article 9102), the Texas Trench Safety Act, and the Storm Water Retention Act.
AlE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Cou ncil of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
Will be considered as Basic Services.
2006-469
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M2006-J26
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Contract for Professional Services
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3. ORDER OF SERVICES
The AlE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the AlE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit" A". This schedule is not to be inclusive of any additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services
The Director of Engineering Services may direct the AlE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
AlE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee
4. MANDATORY REQUIREMENTS
AlE agrees to the mandatory contract and insurance requirements as set forth in Exhibit
UB"
5. FEE
The City will pay the AlE a fee, as described in Exhibit "A", for providing services
authorized Monthly invoices will be submitted in accordance with Exhibit "0".
6, TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the AlE at the address of record. In this event, the AlE will be
compensated for its services on all stages authorized based upon AlE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7, LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The AlE agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The AlE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the AlE staff. If the AlE is a partnership, then in the event ofthe
termination of the partnership, this contract will inure to the individual benefit of such
Contract for Professional Services
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partner or partners as the City may designate. No part of the AlE fee may be assigned in
advance of receipt by the AlE without written consent of the City. The City will not pay the
fees of expert or technical assistance and consultants unless such employment, including
the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City and may not
be used again by the AlE without the express written consent of the Director of Engineering
Services. However, the AlE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE. INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit liB" by
an insurance company acceptable to the City. The Consultant further agrees to indemnify,
save harmless and defend the City of Corpus Christi, and its agents, servants, and
employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
AlE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
RECOMMENDED
I"
WKMC ARCHITECTS, INC.
~?'~_~ /q...z-o"
Bill T. Wilson II, F AlA Date
Vice President
909 S. Tancahua
Corpus Christi, Texas 78404
(361) 887-6696 Office
(361) 887-6697 Fax
CITY OF CORPUS CHRISTI
,(::~--~,C:~^-.A~~ l (':! 1~1(; t.
Ronald F. Massey . Qat~
Assistant City Manager ..
ATTEST
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APPROVED AS TO FORM
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~CitY Attorney Date
Contract for Professional Services
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
SCOPE OF SERVICES
A Basic Services
(Basic Services will include the following in addition to those items shown on
Exhibit "A-1" Task List.)
1 Preliminary Phase. The Architect/Engineer-AlE will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon
approval. proceed in a Design Memorandum which includes preliminary
designs, drawings, and written description of the project. This report shall
Include:
a. Provide scope of soil investigations, borings, and laboratory testing and
make recommendations to the City. Coordinate all required services with the
Geotech Lab. (The City Engineering Services Department will provide
necessary soil investigation and testing under one or more separate
contracts.)
b. Confer with the City staff at the start of this phase regarding the design
parameters of the Project. The AlE will participate in a minimum of (3)
formal meeting(s} with City staff, provide agenda and purpose for each
formal meeting; document and distribute meeting minutes and meeting
report withm seven (7) working days of the meeting. The AlE will discuss the
project with the operating department (Water, Wastewater, Gas, Storm
Water, Streets, etc.) and other agencies.
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copy of the Design Memorandum, with executive summary, opinion of
probable construction costs with life cycle analysis, defined technical
evaluations of identified feasible alternatives, and review with City staff to
produce an acceptable format. Design Memorandum will include the
following (with CONSTRUCT ABILITY being a major element in all the
following items):
1) Review the Project with the respective Operating Department(s)
and discussions including clarification and definition of intent and
execution of the Project The AlE will meet with City staff to collect
data, dIscuss materials and methods of construction, and identify
design and construction requirements.
2) Review and investigation of available records, archives, and
pertinent data related to the Project including taking photographs
of the Project site, list of potential problems and possible conflicts,
intent of design, and improvements required, and conformance to
relevant Master Plan(s).
3) Identifv results of site field investigation including site findings,
EXHIBIT "A"
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existing conditions, potential right of way/easements, and probable
Project design solutions.
4) Provide a presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the
design, including design basis, preliminary layout sketches,
identification of needed additional services, preliminary details of
construction of critical elements, identification of needed permits,
identification of specifications to be used, identification of quality
and quantity of materials of construction, and other factors
required for a professional design (CONSTRUCTABILlTY).
5) Advise of environmental site evaluations and archeology reports
that may be needed for the Project (Environmental issues and
archeological services to be an Additional Service).
6) Identify and analyze requirements of governmental authorities
having jurisdiction to approve design of the Project including
permitting, environmental, historical, construction, and
geotechnical issues; meet and coordinate with agencies such as
RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineenng Services staff to produce a cohesive, well-defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
8) provide a letter stating that the AlE and Sub-consultant Engineers
have checked and reviewed the design memorandum prior to
submission.
9) Provide an analysis on project impacts towards lire-engineering"
and effects on cost savings toward City operations, which this
project will affect.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f Field location of eXisting city utilities. (AlE to coordinate with City Operating
Department. )
g. Provide applicable Master Plans.
2 Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the AlE will:
a. Study, verify, and implement Design Memorandum recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction
EXHIBIT "A"
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plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, notice to bidders, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for
one bid, the size and character of the entire Project; description of materials
to be utilized; and such other essentials as may be necessary for
construction and cost analysis.
c Provide assistance to identify testing, handling and disposal of any
hazardous materials and/or contaminated soils that may be discovered
during construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to track progress and payments.
e. Furnish one (1) copy of the interim plans (plans only-identify needed
specifications) to the City staff for review and approval purposes with
estimates of probable construction costs. Identify distribution list for plans
and bid documents to all affected utilities including City and all other affected
entities. Required with the interim plans is a "Plan Executive Summarv"
which will identify and summarize the project by distinguishing key elements
such as:
. Building Size
. Materials. etc.
. Why one material is selected over another
. Benefits of selections
. Permit requirements and why
. Easement requirements and why
. Constructability, etc.
. Specific requirements of the City
. Standard specifications
. Non-standard specifications
. Any unique requirements
. Cost, alternatives, etc.
. Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
g. Provide one copy of pre-final plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs.
Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding
participants.
h. Provide Quality Assurance/Quality Control (QAlQC) measures to ensure that
submittal of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
EXHIBIT "A"
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completion designated and do not necessitate an excessive amount of
revision and correction by City staff. The Consultant AlE and Sub-
consultant AlE shall submit a letter declaring that all engineering
disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature
of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc.
If required, provide on-site traffic controls including a Traffic Control Plan,
illumination markings and striping, signalization, and as delineated by the
City Traffic Engineering Department.
Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (in City format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
k The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
another licensed AlE prior to re-use of modified plans.
Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
m. Storm water pollution prevention plan will be specified by Architect.
Contractor IS responsible for design and application of TCEQ and City
perm It/certificatio ns
n. Ordinance No. 19663 establishes the Municipal Public Arts Program
requinng works of art to be included in certain city vertical construction
projects This project is subject to Municipal Public Art Program, the
architect/engineer will cooperate during the design process to fulfill the
requirements of the ordinance.
The City staff will
a. Designate an Individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special proviSions. and forms for required bid documents.
3 Bid Phase. The AlE will:
a. Participate in the pre-bid conference and provide a recommended agenda
for critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other reviSions necessary to inform contractors of approved
changes prior to bidding.
EXHIBIT "A"
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d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the AlE's design
phase estimate required above, the AlE will, at its expense, confer with City
staff and make such revisions to the bid documents as the City staff deems
necessary 10 re-advertise that particular portion of the Project for bids.
The City staff will
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the AlE) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the AlE's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards
d Prepare, review and provide copies of the contract for execution between the
City and the contractor
4 Construction Phase. The AlE will perform contract administration to include the
following.
a. Participate in pre-construction meeting conference and provide a
recommended agenda for critical construction activities and elements
impacted the project
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Windstorm Design Certification and Inspection will be specified by Architect.
Contractor is responsible for windstorm inspections and construction
certifications
EXHIBIT "A"
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9 Prepare change orders as authorized by the City (coordinate with the City's
construction division), provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract
h Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
As applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor)
for all equipment installed on this Project. These manuals will be in a
"multimedia format" suitable for viewing with Microsoft's Internet Explorer,
version 3.0. As a minimum the Introduction, Table of Contents, and Index
will be in HTML (HyperText Markup Language) format, with HyperText links
to the other parts of the manual. The remainder of the manual can be
scanned images or a mixture of scanned images and text. use the common
formats for scanned images - GIF, TIFF, JPEG, etc. Confirm before delivery
of the manuals that all scanned image formats are compatible with the
image-viewing software available on the City's computer - Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliver the manuals on a
CD-ROM. not on floppy disks.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the AlE.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the AlE will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The AlE will,
with written authorization by the Director of Engineering Services, do the following:
1 Permittina. Furnish the City all engineering data and documentation necessary
for all required permits. The AlE will prepare this documentation for all required
signatures. The AlE will prepare and submit all permits and fees as applicable
to the appropnate local, state, and federal authorities, including, but not limited
to:
a. Texas Department of licensing and Regulation (TDLR ). On behalf of the
City Engineer, the AlE will work in cooperation with the TDLR to ensure plan
review and the inspection phase of the project is completed for compliance
with Article 9102 . Texas Statutes, Elimination of Architectural Barriers
Program.
EXHIBIT" A"
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b NPDES Permit/Amendments
c Texas Commission of Environmental Quality (TCEQ)
d Windstorm Certification and Inspection
2. ToooaraDhic Survey. The City will provide field surveys, as required for design
including the necessary control points, coordinates and elevations of points (as
required for the aerial mapping of the Project area - aerial photography to be
provided by City). Establish base survey controls for line and elevation staking
(not detailed setting of lines and grades for specific structures or facilities). All
work will be tied to and conform with the City's Global Positioning System (GPS)
control network and comply with Category 6, Condition I specifications of the
Texas Society of Professional Surveyor$' Manual of Practice for Land Surveying
In the State of Texas, Ninth Edition. Survey will include reference to a minimum
of two (2) found boundary monuments from the project area.
3 Environmental Issues (T80). Assist City to identify and develop a scope of
work for any testing, handling and disposal of hazardous materials and/or
contaminated soils that may be discovered during construction.
4 Construction Observation Services.
Provide a project representative (PR) to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the AlE shall
endeavor to provide further protection for the CITY against defects and
deficiencies in the Work
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of AlE, and
will confer with AlE regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with AlE
and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
a. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
b. PR shall communicate with CITY with the knowledge of and under the
direction of AlE
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples
EXHIBIT "A"
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a. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal for which PR believes that
the submittal has not been approved.
6 Review of Work and Rejection of Defective Work:
a Conduct on-Site observations of Contractor's work in progress to assist
AlE in determining if the Work is in general proceeding in accordance
with the Contract Documents.
b. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project. or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise City and AlE of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or reqUIres special testing, inspection or approval.
c. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
7. Records:
a. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, AlE's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
b Prepare a weekly report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations
In general, and specific observations in more detail as in the case of
observing test procedures; and send copies to AlE and the City.
8, Reports
a. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
b Report immediately to the CITY and AlE the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
c provide project photo report on CD-ROM at the rate of a minimum of
two photographs per week, including an adequate amount of
photograph documentation of utility conflicts.
EXHIBIT "A"
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9 Completion:
a. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
b. Participate in a final inspection in the company of AlE, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
c Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance ofthe
Notice of Acceptability of the Work.
5 Warranty Phase. provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair. fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action. with its recommendation for the method or action to best correct
defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
6 As-Builts. Review construction "red-line" drawings. prepare record drawings of
the Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD, and
graphics data will be In dxf format with each layer being provided in a separate
file. Attribute data will be provided in ASCII format in tabularform. All electronic
data will be compatible with the City GIS system.
7 Security/Specialties Access Control. Provide design and coordination for
Specialties including Security/Access Controls for external doors and
Signal/Graphics for the interior building signs and the parking lot.
8 Furniture Desion and Documents. Provide the furniture layout, design and
procurement plans/specifications for the facility including coordination with the
Library Commission
9 Supplemental Enaineerina. Provide twenty (20) hours per month of additional
site visits by Engineers of various disciplines as required during construction.
This time shall include start-up services and personnel training as well as
additional time for site visits.
10. Public Art Desian. Coordinate and design public art.
EXHIBIT "A"
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2 SCHEDULE
-"
DAY DATE ACTIVITY
Wednesday July 10, 2006 Begin Programming/Pre-Design
Wednesday October 12, 2006 Begin Preliminary Phase
Friday November 27, 2006 Begin Design Phase
Thursday January 04, 2007 I nterim Review Meeting
Wednesday February 28, 2007 Pre-Final Submittal
\ F"d March 23, 2007 City Review
! n ay
I April 23, 2007 Final Submittal
\ Monday
Monday (2) May 2007 Advertise for Bids
Tue/WedfThu May 2007 Pre-Bid Conference
Wednesday May 2007 Receive Bids
Monday June 2007 Begin Construction
Weekday May 2008 Construction Completion
..--
PROPOSED PROJECT SCHEDULE
3. FEES
A. Fee for Basic Services. The City will pay the AlE a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A.1-4 above, and for all expenses incurred in performing these
services. The fee for this project is subject to the availability of funds. The
Engineer may be directed to suspend work pending receipt and appropriation
of funds. For services provided in Section I.A.1-4, AlE will submit monthly
statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon AlEs estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.AA, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to AlE's monthly
statements
B. Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
AlE a not-to-exceed fee as per the table below:
EXHIBIT "A"
Page 10 of 11
Last Revision: May 2006
'"' IHOMEIRaChellelGENIPubilc cac,illlesl4321-Souths,de i ,brarylAmc No 11EXHIBIT A doc
C, Summary of Fees
\ Fee for Basic Services $46,788
\ 1. Preliminary Phase
I 2. Design Phase $113,533
-
3. Bid Phase $11,353
4. Construction Phase $43,050
Subtotal Basic Services Fees $214,724
Fee for Additional Services (Allowance) (Authorized)
1. Permitting (TLDR/SWPPP !Windstorm) $3,200
2. Topographic Survey $4,950
3. Environmental Issues (T8D) $0
4. Construction Observation Services $25,000
-
5. Warranty Phase $1,250
6. As-Builts $5,000
7 Security/Specialties Access Control $3,000
8 Furniture Design & Documents $24,000
9 Supplemental Engineering $9,000
10. Public Art Design $2,400
Sub-Total Additional Services Fees Authorized $77,800
\ Total Authoriz~d Fee $292,524
EXHIBIT "A"
Page 11 of 11
Last Revision: May 2006
H IHOMEIRachelleIGEN\PUbIIC F aCllil1es,4321-SouthSloe LibrarylAmd No.1 IEXHIBIT A doc
EXHIBIT A-1
New Southside Library - Project No. 4321
TASK LIST
Site Analvsis
. Field Visit to site.
. Review existing conditions that will impact project.
. Verify building and parking requirements.
. Verify building and parking will fit on land limits proposed by City of
Corpus Christi.
. Review City of Corpus Christi and Corpus Christi Independent School
District I ntergovernmental agreement.
. Develop alternate site plan (confirming feasibility of proposed meets
and bounds).
Proorammina Phase
. Review City of Corpus Christi and Corpus Christi Independent School
District goals and priorities
. Attend minimum of 3 meetings with User Group and City Staff.
. Tour existing City branch libraries and Kaffie Middle School.
. Create room-by-room space program and detailed list of design
requirements (deliverable).
. Update preliminary cost estimate and project schedule.
. Meet with User Group and City Staff for program submission review.
. Incorporate any revisions and review comments into written program of
requirements.
. Submit twelve (12) bound copies of Building Program Requirements.
~min.rv (Concept Desion) Phase
. Modify Program as directed by City.
. Code Review - Meet with City for traffic and utilities.
. Develop alternate (3) floor plan layouts (deliverable).
. Develop alternate (2) site plan layouts (deliverable).
. Meet with User Group and city staff to review site and building plan
options.
. Develop alternate (2) exterior elevation concepts from preferred
floor/site plan (deliverable).
. Meet with User Group and city staff to review exterior elevation
studies.
EXHIBIT" A-1"
Page 1 of 5
Last Revision: Dee 2004
>1 \rlOME\Rachelle\GEN\Pubhc FacilltieS\4\21-Southslde .ibrar,lAmd No 1IEXHIBIT A.1 doc
. Upon selection of extenor elevation concept - refine design concept
submission to include (deliverable).
" Site Plan
o Floor Plan
o Exterior Elevations
o Building Sections
o 3-D Rendering (if authorized)
o Outline Specifications - Materials Description
. Update Preliminary Cost Estimate (deliverable).
. Submit Concept Design Package.
Desian (DeveloDment Phase)
. Develop approved concept design.
. Meet periodically with User Group.
. Coordinate details of City provided survey, geotechnical investigation.
. Submit Design Development Package for Owner's Review and
Approval (deliverable)
o Title Page
o Site Plan
o Floor Plan
o Wall Sections/Building Section
o Reflected Ceiling Plans
o Light Layouts (Fixtures Selection)
o Concept Furniture Plan (Including Stacks)
o HVAC One Line
o Electrical Outlet Locations
. Update outline material specifications (deliverable).
. Provide updated cost estimate/project schedule (deliverable).
Des." (Construction Documents) Phase
. Develop construction and bid documents from approved design
development submission.
. Coordinate with Owner the use of City Standards in general and
supplementary contract conditions.
. Compile bid technical specifications.
. Meet with City staff and User Group periodically to review progress
and details of design
. Submit 90% Construction Documents/Specifications for Owner Review
and Comment (deliverable).
. Update Construction Cost Estimate and Project Schedule
(deliverable)
. Submit drawings and specifications for Texas Accessibility Review.
EXHIBIT" A-1"
Page 2 of 5
Last Revision: Dee 2004
IHOMEIRachellelGENIPubllc Fac,lihesl4321-SoulhSlde it.rarylAmc No 1\EXHIBIT A.' doc
Bid/Netlotiation/Contract Phase
. Communicate with bidders and sub-bidders.
. Attend pre-bid conference.
. Issue addenda and clarifications in advance of bid for City distribution.
. Assist Owner in receiving bids and qualifications, and attend Bid
Opening.
. Assist Owner in reviewing bids and qualifications.
. Perform post-bId value engineering analysis if project exceeds budget.
Construction Administrative Phase
. Hold Pre-construction conference.
. Hold monthly job-site meetings and review progress of work.
. Submit written field report to Owner for each site visit and meeting.
. Review shop drawings and submittals.
. Prepare color selections on all product submittals - prepare 3 color
boards for Owner review and approval.
. Review and recommend process Applications for Payments.
. Review Materials Testing Lab Reports.
. Issue Architects' Supplemental Instructions to Contractor.
. Perform punch list inspection.
. Receive and review closeout documents.
. Perform one punch list re-inspection.
. Verify submission of Windstorm Design certification and contractor
provided Inspection Certification to State Insurance Board as
additional services.
. Authorize and coordinate Texas Accessibility Inspection prior to
release of retainage to contractor.
. Perform one-year warranty inspection prior to expiration of warranty.
. Receive contractor's submitted record documents, integrate all
variations and field information on the electronic drawings - submit to
Owner on CD.
Co..truction Observation Phase (Additional Services)
. Supplemental EnQineering: Provide additional site visits by
Architect/Engineers of various disciplines as required during
construction for supplemental engineering reviews. Site visits will be
conducted at critical phases of work to include masonry, electrical,
mechanical, roofing and weatherproofing (in-wall flashing and weather
seal).
. Submit written field report to Owner for each site visit and meeting.
. Conduct additional weekly site visits for construction inspection review
as separate additional services.
EXHIBIT "A-1"
Page 3 of 5
Last Revision: Dee 2004
'1\HQMEIRachelle\GEN\PUbhc F aClh\les\4j21-SouthSlde ,'oraulAm,j No 11EXHIBIT A-1 doc
Inclusions
. Storm water pollution prevention plan will be specified by Architect.
Contractor is responsible for design and application of TCEQ and City
perm it/certifications.
. AlE will bear the cost of all travel, mileage, printing, plotting and other
associated expenses as part of basic services (excluding final bid
documents). The following items will be invoiced as additional
expenses (if authorized by the City):
Concept design submission - copies in excess of 24
3D renderings - Board mounted copies in excess of 2
Framed copies of 3D renderings
Design development submission - copies in excess of 12
) Construction documents submissions (2) - copies in excess of 1
) Final bid documents printing and distribution
) Color boards submission - copies in excess of 3 (1 owner/1
contractor/1 architect)
. Windstorm Design Certification and Inspection will be specified by
Architect. Contractor IS responsible for windstorm inspections and
construction certifications.
. AlE coordination of design and integration of public artwork is included
as part of the scope of basic services.
. Pre-design services for site analysis and development of a detailed
document are included as part of the scope of services.
. Landscapellrrigation system design and specifications is included as
Owner's basic service.
. Owner or Owner's Technology Representative shall work with AlE
during the design of this project. AlE design shall be limited to the
following:
Telecommunications System:
o Locate phone and data outlets on electrical plan.
o Specify conduits and raceways for installation for computer wiring
and phone system under Owner's separate contract.
Computer Network:
o Locate power and data outlets on electrical plan.
o Specify conduits and raceways and protected power system (if
required) for owners computer systems.
o Locate MDF and IDF rooms to serve Owner's network systems.
o Owner will execute separate contract for computer system wiring,
switches, racks and devices.
Audio Visual Systems:
o Locate and specify projector screens and projector mounts for
owner provided audio video system.
o Locate power outlets and data outlets.
EXHIBIT "A-i"
Page 4 of5
Last Revision: Dee 2004
\HOME\RacheIIeIGENIPublic Facli,hes\43;'-Souths.de L,,)rarylA.md No 1IEXHIBIl A-' dOC
Coordinate lighting design and lighting controls for owner provided
audio-video systems
Specify wall mounted T.V. brackets if required.
Owner to contract separately for coaxial or data cabling, TVs, and
computer projectors.
. Interior design work by AlE shall be limited (as per line item) to the
following.
Develop a "concept" furniture/stack plan.
Interior color selection of all building materials.
Coordination with Owner concerning list of "built-in" items and list of
owner provider furniture/equipment.
Coordination with Owner concerning color selections of building
and furniture.
Design bid alternate for contractor constructed casework, stack
shelving and circulation desk.
) Development of 3 color boards for coordination of interior colors, (1
contractor/1 owneri1 architect).
. Integrated building security technology design which is provided upon
owners authorization shall be designed and specified by M.E.P.
Engineer and constructed as part of contract. Pending Owner
Agreement and Authorization, fee shall be as follows:
J Fire Alarm- Part of basic service fee
'J Card Key Access (limited to exterior doors)
. Signage Graphics - Design and coordination shall be included as part
of services. Signage will be included in the building construction
contract and if authorized will include:
o Building Plaque
o Interior room signage
o Site traffic signs and markings
o Site accessibility signs
Exclusiona from ScoDe of Service
. No work is included for the analysis, testing or abatement of any kind
of hazardous material or environmental assessments.
. No work is included for the analysis design or planning concerning any
property platting or re-platting, any zoning or building code variances.
All such work if authorized will be considered additional services.
. No specialty consultants for library consulting, computer systems,
telecommunications, audio-visual or other integrated technology is
included as part of this scope of service.
. No off-site utility design work is included as part of basic services. If
the AlE is authorized to design off-site utility improvements, it shall be
an Owner's optional additional service.
EXHIBIT "A-1"
Page 5 of 5
Last Revision: Dee 2004
H \HOMEIRachelleIGENIPublic FacIIIlles1432Soulhslce Lit 'arylA,m(j No 1IEXHIBIT A,.1 coe
NEW SOUTHSIDE LIBRARY
(Project No. 4321)
SUMMARY OF FEES
I -
ORIGINAL
CONTRACT AMD. NO.1 TOTAL
BASIC SERVICES
1 Preliminary Phase $15,000.00 $46,788.00 $61,788.00
, 2 Design Phase 0.00 113,533.00 113,533.00
3 Bid Phase 0.00 11,353.00 11,353.00
4 Construction Phase 0.00 43,050.00 43,050.00
Subtotal Basic Services 15,000.00 214,724.00 229,724.00
-
IADDITIONAL SERVICES (Authorized)
1 Permittina (TDLRISWPPPlWindstorm) 0.00 3,200.00 3,200.00
, 2 Topographic Survey 0.00 4,950.00 4,950.00
3 Environmental Issues (TBD) 0.00 0.00 0.00
4 Construction Observation Services 0.00 25,000.00 25,000.00
5 Warranty Phase 0.00 1,250.00 1,250.00
, 6 As-Builts 0.00 5,000.00 5,000.00
7 Security/Specialties Access Control 0.00 3,000.00 3,000.00
8 Furniture Design & Documents 0.00 24,000.00 24,000.00
9 Supplemental Enaineerina 0.00 9,000.00 9,000.00
10 Public Art Design 0.00 2,400.00 2,400.00
Subtotal Additional Services -.
0.00 77,800.00 77,800.00
TOTAL AUTHORIZED FEE $15,000.00 $292,524.00 $307,524.00
'-; IHOMEIRachelleIGEN\Public Fac,i1hes\4321-Southside Lobrary\"'md No ''sUMMARY or FEES
AMD. NO.1
EXHIBIT" A-2"
Pa e 1 of 1
Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A The Consultant shall not commence work under this Agreement until
he/she has obtained all insurance required herein and such insurance
has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of
the subconsultant has been so obtained.
B The Consultant shall furnish two (2) copies of certificates, with the City
named as an additional insured, showing the following minimum
coverage in an insurance company acceptable to the City.
,--
TYPE OF INSURANCE
30-Day Notice of Cancellation required on
certificates
Commercial General Liability including:
1 Commercial Form
2 Premises - Operations
3 Explosion and Collapse Hazard
4. Underground Hazard
5. Productsl Completed Operations Ha
6, Contractual Insurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personal Injury
AUTOMOBILE LlABILlTY--OWNED NON-O
OR RENTED
\
I
I WORKERS' COMPENSA liON
I
,
\
\ EMPLOYERS' LIABILITY
! EXCESS LIABILITY
I PROFESSIONAl POLLUTION L1ABILln.
ENVIRONMENTAL IMPAIRMENT COVERA
\1 Not limited to sudden & accidental discharge
long-tern environmental impact for the dispo
I contaminants .'
! BUILDERS' RISK
!
,
I INSTALLATION FLOATER
,
I
MINIMUM INSURANCE COVERAGE
--
ail Bodily Injury and Property Damage
$2,000,000 COMBINED SINGLE LIMIT
zard
WNED $1,000,000 COMBINED SINGLE LIMIT
WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
$100,000
$1,000,000 COMBINED SINGLE LIMIT
$2,000,000 COMBINED SINGLE LIMIT
GE
; to include [ ] REQUIRED
salof [Xl NOT REQUIRED
See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [Xl NOT REQUIRED
$100,000 Combined Single Limit
See Section 8-6-11 and Supplemental
Insurance Requirements
[] REQUIRED [Xl NOT REQUIRED
Exhibit "B" - Insurance Requirements
Page 1 of 3
C In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each ofthem against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P O. Box 9277. Corpus Christi, Texas 78469 - Attention:
Contract Admlnistrato.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount suffiCient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
G Builder's Risk Ce':er-age: Censblltant ..",ill Be rGspeFlsiBle fer pFe'Jiaing Bblilaer's risk
iFlSblranse se'laFage for the term of the sentFaet b1p te aReI iRsh:leling the elate the City
finally assepts the preject or ':Ierk. 8b1ileler's risk ceverage 61:1a/l be an "All Risk" ferm.
The pelicy shall be n completes valble ferm. The Censblltant shall previae sblsh
Builser's risk GO'Jero~e at IGast in the amount of $ (
DOLLARS) whish is estimates to bo the '.'alble at sempletieR af the
FOal sr !=ler-sonal property to be canstructed, repaires or otherwise impFeveel b1neler tAe
oontract.
CeRGblltant shall be rosponsible for payin~ all (jasts Fleeessary ta pFeSblFe sbleh
Exhibit "B" - Insurance Requirements
Page 2 of 3
I:ll:Jilaer's risk inCI:JF3AGe cavor3ge, iAGll:Jain~ SAY aeal:Jstil:lle. TAg City shall Be naFFlea
an additional ins\;IreEl en any l3aliGY I3reviaiAg sl:JGh iAS\;lF3AGe S9\'eF3ge.
III On the certificate of insurance
. The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
. Should your Insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be" and "cancelled" and deleting the words "endeavor to" and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted
. The name of the project also needs to be listed under "description of operations".
. At least 1 O-day written notice of change or cancellation will be required.
IVA completed Disclosure of Interest must be submitted with your proposal.
Exhibit "8" - Insurance Requirements
Page 3 of 3
~ City of
If'! COCh~
_ = nstI
~--
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Chnsti Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
uN/A"
FIRM NAME: WKMC Architects Inc.
STREET: 909 S. Tancahua CITY: Comus Christi. TX ZIP: 78404
FIRM is: 1 Corporation X 2 Partnershlp___ 3 Sole Owner_ 4. Association_
5 Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
NJA
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3 State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
_.__ N/A______
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm.
Name Consultant
Bill T. Wilson II. FAIA
William McCord, AlA
Robert Colburn. AlA
WKMC Architects. Inc.
WKMC Architects. Inc.
WKMC Architects. Inc.
CERTIFICATE
i certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur
Certifying Person Bill T. Wilson II. FAIA Title: Vice President
(1 ype or Print)
Signature of Certifying Person: ~-?' ~ Date: It) , z.. Cl'
a
DEFINITIONS
Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi. Texas
Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor
Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service. including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation'd'oint stock company, joint venture,
receivership or trust and entities whicn for purposes of taxation, are treate as non-profit organizations.
Official. The Mayor, members of the City Council. City Managerj, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges or the City of Corpus Christi, Texas.
Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding enti!y. Constructively held refers to haloing or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation
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