HomeMy WebLinkAboutC2006-499 - 11/14/2006 - Approved
CONTRACT FOR ARCHITECTURAL/ENGINEERING SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and Gignac Associates, L.L.P. hereinafter
called "Consultant" hereby agree as follows
I. SERVICES TO BE PERFORMED
The Consultant hereby agrees, at his/her own expense, to perform all architectural/engineering
services necessary to research, document, and complete the project described as follows.
II SCOPE OF SERVICES
The Consultant's services will include basic research, documentation and other services to complete
the project as set forth. The Consultant, in the performance of this contract, will exercise usual and
customary professional care in Consultant's efforts to comply with the applicable codes and
regulations of City, State, and other Federal authorities having jurisdiction including applicable fire
codes, life safety codes, health regulations, Texas Department of Insurance Windstorm Protection
'equirements, the Americans with Disabilities Act, the Texas Department of Licensing and Regulation,
Elimination of Architectural Barriers Program (Article 9102), the Texas Trench Safety Act, and the
Storm Water Retention Act The Consultant will include in the technical specifications a section
entitled Trench Safety which Will incorporate by reference the legislation relating to the Texas Trench
Safety Act The Consultant will coordinate design activities and design elements as directed by the
City. The Consultant will work cooperatively with the Downtown Management District and Regional
Transportation Authority, City's project manager, citizens, local organizations, City staff, elected
::>fflcials and others. Services will Include presentations to Council, which will be combined with other
lleetings or presentations when possible
The project Will consist of an assessment of Corpus Christi's downtown streetscape and way-finding
opportunities The Consultant will identity goals, followed by the formulation of a way-finding diagram
that summarizes audience groups, access routes, key decision points and lists a proposed hierarchy
of sign types The scope of signage to be studied will include elements required for visitor vehicular
navigation and pedestrian navigation from parking to various venues.
The project scope of work will focus on the city of Corpus Christi, which is generally organized into the
su b-districts of "DT own", "S EAT own", and potentially, "Shoreline Boulevard." We envision the DT own
Wayfinding Assessment will build upon the findings from the previously prepared SEATown
Wayfinding Assessment to create the base point for an overall City way-finding system which will
establish continuity of way-finding and identity for visitors. These overall elements may be combined
with unique district identity graphics to create a sense of place, It is understood that a DTown logo
has been developed and approved and will be considered in the study. The study will build upon the
findings from the earlier SEATown district way-finding study
The streetscape portion of the project will consist of an assessment of DTown's streetscape condition,
followed by the formulation of an urban design diagram that highlights streetscape hierarchy in the
DTown District. Associated with the streetscape hierarchy diagram will be a proto-typical section for
each major street, as well as a "typical" street section for non-major streets within DTown. Following
development of streetscape ilierarchy diagram and street sections, streetscape treatments will be
developed for
. Site Furnishings (benches, trash receptacles. bike racks, etc.)
. Lighting
. Pavements
. Plantings
For the DTown District, we understand two additional components important to the Downtown
Management District (DMD) will be development of a prototypical bus shelter and kiosk, and will be
included along with the other streetscape elements
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(;ignac A'lsociate...
A.
1 0
1 1
STREETSCAPE
Site Reconnaissance
Consultant and its subconsultant(s), will prepare for and attend a kick-off meeting with the City and
stakeholders to get a better understanding of needs within the DTown District, expectations of various
streets, and to identify any concerns related to building development in the downtown.
12 Consultant and subconsultant will conduct a site reconnaissance to evaluate the current conditions in
the DTown District. Distinguishing features and overall character of DTown will inform the guidelines.
In particular characteristic elements to be evaluated include:
· Building and parking placement in relation to the street.
· Right-of-way width related to roadway needs, on-street parking needs, sidewalk and planting
needs, and streetscape character.
· Streetscape elements currently used throughout DTown.
'3 The Consultant's design team will review the current zoning ordinance as it relates to the above
elements to determine the existing rules shaping development and character of the street (i.e.,
bUilding setbacks, front yard requirements, density bonuses, or lot lines.)
Work Products
The Consultant will prepare and deliver to the City Engineer a summary memo of findings
Site Trip
The Consultant will make a one-day trip to conduct a site survey and stakeholder work session.
2. 0 Streetscape Alternatives
The Consultant will use information learned during Task 1 to prepare the following exhibits for review with the
City DMD and stakeholders
· DTown Streetscape Hierarchy Diagram
· Prototypical Street Section for major streets and a Prototypical Street Section for the prototypical
streets
· Proposed streetscape elements, including:
1 Site Furnishings 'benches, trash receptacles, bike racks, etc.)
2 Lighting
3 Pavements
4 Plantings
· Develop recommendations for a prototypical bus shelter for the DTown District. We plan to select
a fabricated shelter, rather than a custom design.
· Develop a prototypical kiosk for the DTown District.
Work Products
The Consultant will prepare and deliver an alternatives report in PowerPoint format suitable for binding as a
summary report.
Site Trip
The Consultant will make a one-day trip to conduct a site survey and stakeholder work session.
3 0 Streetscape Alternatives
3.1 Following comments received from the presentation and review with the City, DMD, and stakeholders,
the Consultant will prepare a revised summary report for delivery to the City.
Work Products:
1 Consultant will deliver to the City. DMD and RT A a Final Report in PowerPoint format suitable for
oinding as a summary report
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s, WAY-FINDING
o Assessment
1 1 Consultant will:
· review ongoing Downtown Corpus Christi planning work and concepts;
· obtain site base plans and regional maps,
. establish boundaries and limits of study area;
· identify proposed building projects and road realignments;
· review current identity work. Review current site photography.
1.2 The Consultant will prepare working signage base plans (city study area and district boundaries)
1.3 Consultant will be the primary contact and will guide review process and stakeholder work sessions.
Stakeholders may include representation from the following:
. downtown development organizations,
· convention I visitors bureau and hotels (SMG)
. City management,
. City DPW I sign shop.
. major venues and recreation areas,
. arts and culturai entities,
. public parking operators,
. business owners.
1.4 Consultant will perform on-site driVing and walking tour to complete a photo-survey of area context,
eXisting signage and signage opportunities. Work session with stake holder group to obtain feedback
Jr
. Vision, character, context, unique qualities,
identity and way-finding goals
. area history,
key visitor destinations,
public transit.
. audience
. entry pOints,
parking goals,
. circulation and traffic floVv,
. city sign program management.
1.5 Consultant will prepare assessment report. Include survey photos accompanied by observations and
work session comments and prepare a preliminary plan that delineates:
City study area, with sub-districts
key destinations including visitor parking,
circulation paths coded by audience,
. decision points and information needs
1.6 Consultant will submit a report to primary contact for distribution and comment.
Work Products
Consultant will deliver the City Engineer an Assessment Report in a Power Point format with annotations.
2.0 Preliminary Program
The Consultant Will
21 Evaluate stakeholder comments
2.2 Refine sign plan. Prepare hierarchical list of recommended signage types. Locate sign types
diagrammatically on plan
2.3 Initial selection of context-appropriate examples of district signage to illustrate potential solutions and
design character
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2.4 Review site character, proposed sign types and examples. Using selected site photos, block out
'zones" for potential sign locations. illustrating general proportions and locations. (i.e., vertical on
median, vs low hOrizontal) Provide sketch-level alternatives of three (3) representative sign types for
consideration
2.5 Review plans, hierarchy. precedent images and alternatives Supplement as required. Assemble
show for stakeholder presentation
2.6 Conduct a second site trip 2 and work session with stakeholder group to obtain feedback.
2.7 incorporate stakeholder comments. submit final program report
VVork Products The Consultant will prepare and deliver the City Engineer:
1 a way-finding plan. sign type list, precedent examples and preferred sketch concepts; and
2. a PowerPoint show with annotations.
C. POINT OF CONTACT - The City Engineer will designate a single pOint of contact for all communications,
information and documents to pass through. Any actions taken by the Consultant on instructions,
information or concurrence provided by or through any other source will not be compensated under this
~ontract
o COST CONTROL - The Consultant will participate in an estimate review and reconciliation for each
design phase The City Engineer will use a cost consultant retained directly by the City for an independent
review The Consultant will recommend changes in project scope or in the structure of bid alternates
necessary to maintain project within budget as a result of each cost estimate and reconciliation.
E ORDER OF SERVICES.. Consultant agrees to begin work immediately after written authorization from
the City Engineer and to complete the site plan and programming services and other pre-design phase
services including delivery of recommendations and report. The Consultant is also authorized to proceed
with Design Phase and bid services The anticipated duration of tasks is attached as the Schedule of
Services (Exhibit 'A")
The anticipated schedule of services IS shown in Exhibit A. The City Engineer will provide a prompt
response to the Consultant for guidance, direction. or approval of all work submitted in the various
phases
III. FEES AUTHORIZED
The City Will pay the Consultant a total not to exceed fee of $48,00000. This fee will be full and total
compensation for all services provided and expenses incurred in performing the tasks in Section II. The fee is
inclusive of all fees and expenses incurred by the Consultant in the performance of this contract.
The table Summary of Fees" shall be used when calculating the fee due for the proportion of services
completed The City shall make prompt payments in response to Consultant's statements for Professional
Services
Consultant will submit monthly statements for work authorized by the City Engineer and performed by the
Consultant The statement will be based upon Consultant's estimate and concurrence by the City of the
proportion of the total services actually completed at the time of billing. The City will make prompt monthly
payments in response to Consultant's monthly invoices
All Invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary
Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The
letter shall state the number of the current invoice, the contract fee for each task, the amount previously
inVOiced for each task. and the current amount due. Invoices will be organized to accommodate funding
sources. During the construction phase, the ArchitecUEngineer will also submit a brief letter/memo
summarizing observations during the site visit, the work of the contractor, construction progress for the billing
period, and any pending items
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Summa
L___
Description Fee
24,000.00
24,000.00
TOTAL $48,000.00
I.A
I.B
Streetscape
Way-Finding
IV TERMINATION OF CONTRACT
The City Manager may, at any time, with or without cause, terminate this contract upon seven days written
notice to the Consultant at the address specified below
If termination occurs prior to the final completion of all work contemplated by this contract, the Consultant shall
be paid a reasonable compensation for the services actually rendered in accordance with the above-described
schedule of fees and In proportion to the amount of work done on such stages or phases as have been
authorized
The foregoing shall not be construed to require the City Manager to compensate the Consultant for any
services not performed in a proper professional manner.
V NOTICE ADDRESS
Correspondence concerning this contract shall be sent to the City and Consultant as follows:
City Consultant:
Director of Engineenng Services Raymond Gignac
City of Corpus Christl Gignac and Associates, L.L.P.
POBox 9277 416 Starr Street
Corpus Christl, Texas 78469-9277 Corpus Christi, TX 78401
361-880-3500 361-884-1656
Fax 361-880-3501 Fax: 361-884-4232
VI. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of maximum
benefit to the local economy The Consultant agrees that local architectural and engineering liaisons will be
used to the extent practical
VII. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data. and submittal data shall upon payment of all fees and reimbursable expenses owed under this
agreement be the sole property of the City Those documents may be used by the City Engineer for other
City projects, and with the exception of standard details that are not specific to this project may not be used
again by the Consultant without the express written consent of the City Engineer. The City will assume sole
liability for arising out of any reuse or modification of the Consultant's documents, except where the Consultant
is found to be liable by a court or forum of competent Jurisdiction
VIII. CORRECTING MATTERS
Any extra cost and expense necessary to correct matters caused by failure of the Consultant or his/her sub-
consultants to exercise a reasonable degree of professional care will be paid by the Consultant and not
reimbursed by the City
IX ASSIGNABILITY
The Consultant shall not assign, transfer or delegate any of its obligations or duties under this contract to any
other person without the prior written consent of the City. except for routine duties delegated to personnel of
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the Consultant's staff No part of the Consultant's fee may be assigned in advance of receipt by the
Consultant without written consent of the City
The City shall not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation has been approved in writing by the City.
X DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of
Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C".
CITY OF CORPUS CHRIST:
BY~~' "-'~J\~17Ith
Ronald F. Massey ate
Assistant City Manager
SSOCIATES, L.L.P.
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AnEST
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City Secretary \
A~~~~~ ~lS. TO FOR /
. \L ~ \ \)\,_,1 ttJ.\,
Assistant City Attorney
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Date
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SY COUNCIL ...._.l1/.I.Y./.Qk__
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CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
b-~
City of Corpus Christi Ordinance 1 ; 112. as amended, requires all persons or firms seeking to do business with the City
to provide the following informatio' Every~uestlon must be answered. If the question is not applicable, answer with
'N/i\"
FIRM NAME:
STREET
CITY:
ZIP:
FIRM is: 1 Corporation
5 Otrler
2 Partnership___
3. Sole Owner
4. Association_
DISCLOSURE QUESTIONS
It additional space is necessary, please use the reverse side of this page or attach separate sheet.
State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
N:.JrT1' Job Title and City Department (if known)
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Nam' Title
3 State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Nan' Board, Commission or Committee
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an ownership interest constituting 3% or
more of the ownership in the above named firm.
Na'Clf Consultant
CERTIFICATE
I certify that all Information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person
,
~
Title:_-e~fH"
Date-<<'1'{)~
Signature cf Certifying Person