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Home My WebLink AboutC2007-001 - 1/16/2007 - ApprovedAMENDMENT No. 8 CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES CORPUS CHRIST~ CAPITAL IMPLEMENTATION PROGRAM T° ~e Cit•~ ~f Corpus ~,hris~~, Texa~, hereinafter called "City" and Anderson Group Construction Management Company hereinafter ~alled "ConsultanY`, hereby agree to the following amendment to `he ~on*,rdct for Construction Management Services for the Capital Implementation Program as a, ~thorizec by Mot+ar? No ~°003-05:~ passed January 14, 2003, and Motion No. 2003-246, passed ~i~: y$, 7_Ot~3, and administ~atively arnended July 2.5, 2003 as authorized by Motion No. 2004-077, passed March 2, 2004 anca as adrrinistratively amended October 10, 2005, and as authorized by M~~t+~n -~1c 2006-003 passed January ?~ 2006 and administratively amended August 14, 2006. S~fc?~on ;~ Fee ~s amended tc rea~~ ~\: FE~ ~?e for Basic Services Aut~orized. The Gity wiil pay the Consultant a not to exceed fee as set forth bv the Summary of Authonzed Fees for providing services specified in Section II.A and Exhibit A-8. The fee w~il be full and total compensation for services and for all expenses incurred in performing these serv~ces Consultan* will submit monthly statements for basic services rendered. For services ~~ ovided in Section iI.A the statement will be based upon the ConsultanYs record of total services a~:tuaHy ~c~mpleted at the tme of b~lling The bas~s of the billing will be the rates and hours as set fc~r in ~xhibit C-~ The Consultant will base its monthly invoice on Exhibit C-8 for personnel asswgne~i .~nless sucn personnel are part time. Part time personnel will be invoiced only for actual nc;urs worked Cit~X~ will r~~ake prc,mpt monthly ~~ayments in response to Consultant's monthly stateme itti T~e monthly statement wilE list eiigit?le expenses being invoiced. Refmbursable expenses are limited tc ~irFare, ~round transportation, lo~~ging, and per diem meal expenses incurred due to out-of-town tr:~vel req~ested anc auth~rized b}~ the C;ity Engirieer or his designee. The invoice will state the p_?rpose c:r the travei Reimbursable expenses will be paid at the actual cost of the expense. Reimbu~sable expenses w~ll be will ~e dacumented by photocopies of receipts and invoices. Mileage w<~ ne cnarged at the rate ~et annually by the Internal Revenue Service without markup. A separate fee ~or e~mbursable expenses ~s no# established by this amendment, and any reimbursable e~ oenses ~aid w~l~ ~e ded acted frc!~ khp total fee ~ummar of Autho~ized Fees. _ _ ~ ~___ Task No. ~ Description ._.. __ _A._L _ _. _~ _-- _______- . _ Original Contract __. .. _ _ _ _ _ _~ __. --~~___..__. ___ ii A i C.Qnstruction Ph~se Services _ ._--__~__ _.______ .--- __. _. Amendment No. 1 ;~ A C'.onstruction Phase Services Amendment No. 2 ~..:~.8 ' Constru :tion Phase Services --- ' ---- --- - - Amendment No. 3 :+ 9 C::Unstru ~tior Ph~se Services _._ _. ----___ ____, _.__ _ . _ . ~rnontimPnt Nn 4 ~~~),~-~~) ~ ___ ___ _ .._.~_~ t 11;1 b/(-' '~120(17-0(1' :~nnA,~• ~~~~;~ ~i~; ~. lncirrsr-n ~:rou4a t anstructinn _ _~~ .~_.. _.. _ : r= 9 ~,~nstruction Phase Services : .- ._ . _ _.._ ~ __.. __ _ ___ _ _ _ Amendment No 5 , __ -- - - - - ---- _ _, ~ 9 ~:,onstruction Phase Services ~ ~._ ._-- - _ ; Amendment No. 6 : _ -- -.- ~ H 9 4.,onstructior Phase Services ~,~ ~ _._ ~__ _, ^ Amendment No. ' , __ _ _._-_. ..._ _-- _ 'V -~ Re~mbursable Expenses ~--~- .~ - _ -- -- ' Amendment No. ~ : ____ _ _-_ . _ __ _. _ _ ~ 9 I onstruction Phase Services $750,000 $25,000 $918,000 -0- $967,080 Amended Total ~ $3,633,920 As o°ner terms and Landitiens of #hF January 14, 2~)03 contract, as amended, between the City and :, :~sultan~ will remain in f~.,ll force and effect. ~, ~"`- p~ ~ C~RPI.~S C_;HRI`~ TI > _ ` ,,~_>._, .~-~.~,_.. --t-L `~L-__ .,. _ , ~~~ $'<' ti - , R~~nald F. Massey~_. ---- ---- -n~e ` ~ ASSistani f;ity Manager ~~ ANDERSON GROUP CONSTRUCTION MA ENT INC. r. ~ ~ ~~ By Au ori sentative Date ATT~S? -., ~, ~ ~ , ~.. ~ ~,~ . / ~ ~ ~~ . ~ ~ ,k" ~v __~_.._ i , v __~._.~_.__.___ " ~ ty Secretary '~ate~ ~ R~ C OMMENDEC .. 1 , , _ ~~ :.- yt !!/! Ange scobar ~ ~ ~~ate+J -r D re or ;~ngineereng Serrices RROVED AS TO ~ORM ~i j -~ ~ ~ ,~ ~ ~ ,.~~ Assistar.t ^ity Attorney ~ atD e '~. ~ 1,~~~ r~'~. ADDRESS: P.O. Box 2682; 713 Colman Corpus Christi, TX. 77403-2682 ~ ~L'~'`~. ~... AJTli~Jltltk- ~v r_~-.~~c~~.~!l.ll~..,.~~...~... _.._.,.._~_.._....,...... _.......~ _ ......SF~~ r~ Y ~-~ ~~hOME~,KFVINS~GEN'~C-~P\200 ~~+AGCMAr.~~!8+s~~~~~ ~ ~qc-. 2 C; , EXHIBiT A-8 Construction Contract Administration ~ o~~de ti-:e one canstruction eng~neer contract coordinator, two field construction inspectors, ar~d one part t~me construction engineer for approximately twelve (12) calendar months. The personnel will provide ass~stance to the ~ity Engineer through the oversight of City construction pr~jects ~his wifl include the general review of assignment of City construction inspectors, daily ~e~erts ae~d contractor pr~~gress ir~ acr_erdance with plans and specifications. Typical services ~, ; .~cl~;dF ~ Attena pre-constructio-~ conferences with the City staff, City Engineer, City's design consultants and construction contractor's key personnel. Establish communication procedures wi~h City staff. City Engineer; City's design consultants and Contractor. ~ Submit monthiy reports of cnnstruction progress. Reports will describe construction progress in general t~rms and summarize project costs, cash flow, construction schedule anc pendirrg and approved contract modifications. Reports will be ~ncorporated ~nto the Management Information System. Mainta~r a iocumer°, control system designed to track the processing of contractor's submittal~ and provide for filing and retrieval of project documentation. Prod~c~ morthly re~c~rts .ndicating the status of all submittals in the review process Send contractor's submittals, including requests for information, modif+cation requests shop drawings, schedules, and other submittals to the City's design cansultants t;~r review in accordance with the requirements of the constructian ~ontract ~ocuments far the projects. Monitor the progress of the ~ontractor an!~ City's ~esigr~ consultants in sending and processing submittals to see that docu=nentatio~ is befng processed in accordance with schedules. ~ Review~ cont actor's appiication for payment and recommend payment in accordance w~th the p=.~cedures in the construction contract documents. ~ Monito~ contractors' c~mpliance with minimum wage rate requirements as required by the : onstr~~ction contract ~ocuments. Estabiish anci mainta~n a project documentation system consistent with the requirements of the cunstr~ction contract documents, including daily construction reports and tracking cc~rrections of defective work. ~ Provlde a full time on site Yepresentative to serve as project contract administrator and t~ obser~e the construction of the project to determine that the completed pro~ect w~ll neet the ~~quirements of the contract documents. Provide documentatio~i of observations mad~ whiie at the site. ~ Assist ~r the *.ransfer a~ and acceptance by the construction contractor of any City- furnished equ~pment c~ materials. Establisn anr admin~ster quality assurance procedures in accordance with the constructian ;ontraci documents Notify contractors of non-conforming work observed ~~ake act~or t~ initiate corrective procedures for defective work, coordinate special ma~erials tests and performance tests needed to obtain a quality pro~ect Review qualit f relatec dacuments p~ovided by the contractor such as test reports, equipment irstallatio ~ reports or other documentation as required by the construction contract ciocuments. ~ Estabiisf~~ pro<sedures tor administering constructive changes to the construction contracts Process c cmtract modifications and negotiate with the contractor on behalf c~~ *he City ta determine the cost and time impacts of these changes. Prepare chan~e/field ,rder documentation for approved changes for execution by the Cfty basec on ~nformation provided by City's design consultants. Routinely examine thF contractor's "as-built" drawings to determine that information appears ta be recoraed ir~ an accurate and timely manner by the contractor as ~~equ~red ir~ ti e const~~ctior~ contract documents. See that these drawings are ~rov~de~ tt, tr e City's ~esiar. consultants at the completion of the project so they Exhibit A-8 Pa e 1 of 2 can ~~ev~se th~ orig~nd~ construction drawings in accordance with the information furnished by ~he ~,on~;tructic7n contractor to reflect changes made in the project during .onstruction r Assist sn project compistian activities at the conclusion of construction. Observe completed constructia~ far general conformance with the design concept and prepare a list ~f deficiencies to be carrected by the contractor before final payment can be recor~mende:~ ,4ssist the Clty in obtaining legal releases, permits, warranties, spare parts and Keys from the Contractor Permits, ?nsurance and ~abor Affidavits - Consultant will monitor the progress of the contractor(s) i~~ securirg required building permits, insurance, and labor affidavits. ContraGtor Co?istructior Schedules - ~onsultant will review and familiarize itself with the detailed cc~nstruct~c~~ schedule of the contractors and sub-contractors within the framework of t~e Consultant s Master Schedule. .. Contract Adm~nistratio~ Construction Phase Procedures, and Scope of Services - Consultant w~ll assist w~th coordination and communication among facility managers. Ccnsultant Cit~ design professional(sj. and contractor(s) and other appropriate p~3rties ir .~ccordance with the City's objectives of time, quality, and cost~ ~ ConstruUt~cn ~ite Me~ting~ - Consultant will attend periodic construction site meetings. Coordination ~f Othe~ Independent Consultants - Consultant will assist the City Engineer with :loordination o~ technical inspection and testing, including field testing, provided by d~sigr prafessional(s}, o~ other third parties retained by City. Remova; of Asbestos >>r an3~ other Hazardous Material - The Consultant will only provide assis~ance ir coc7rdinating removal work if any, with other ongoing activit~es 'he Consultant ~rvill not be responsible for performing any asbestos or hazardous material ac~ministration, abatement, monitoring, management, removal, encapsulation mitigati~n _ar disposal activities. The Consultant will not be responsible fc,~ any fai~ure {:~f contractor(s), sub-contractors, design professionals, asbestos/hazardous rr~teria; firms. a~ other third parties to adhere to any regulatory requirements Progress Payrnents C~nsultant will make observations at the site and upon applications for payrr~.ent by contractor(s), which will include certified payrolls, Consultant wii! review the payment request for accuracy and progress of the work and forward it~ recommendations concerning payment to City Engineer. : Monthlv Job Progress Req~~ - Consultant will prepare a daily inspection report and ~ monthly prcgress repo~t fQr submissian to the City Engineer, in writing, on the status of job site proaress A copy of the report will be forwarded to the City Engineer ~r r~is desic~nee includec~ in the reports will be ConsultanYs review of contractc~r's p~ ogress ~ayment requests a status report on all incomplete change arders and a~ evaluation cf the Program Master Schedule. The report will also discuss any d sputes ~.orfl~cts, or claims relating to the project. The report will also note ar~~- actual or ant~cipated depar*.ures from the most recent prior City-approved schedul~ of w ~rk - Change Crder Contr : :: onsultaret will assist the City Engineer with change orderi s , ~ Shop Drawinc;s - i:,onsultan± will familiarize itself with approved shop drawings for use di~r~ng irrspectiorjs Shop dr~wings, as used here, will include vendor's drawings, catalog ~uts, -ranufacturer's literature, samples, mock-ups and other matenals subrnitted bt ccntractor(s) Design professional(s) will be the responsible parties for technicaf eview and approval of shop drawings including, where appropriate, s~op ~nspections and reieases. x Claims When requested ~;onsultant will assist the City Engineer with review the contents of anv constr~ctio~ claim subrnitted. Exhibit A-8 Pa e2of2 EXHIBIT C-8 Rate Schedule ___ . _ -- Position Number Authorized -- _ _ _ _ _ Pro~ect P~incipal _ _ _ _----- - ---- 05 FTE ----- Sen~or Pro~~ect Mana~er _. - __ ---- --- -_ _ ~ ?roject Manager - _ __ ---__-___ C __ _ __ _ ~~~nstruction Engineer (Full Tim~) - _ - _ _._--- _ _ _ __ - _ 1 FTE _ Ass~stant Construction E n~inee~ __ -- - __,---- _ ____- ---__ 1 FTE ~ ~ntract ~~oordinator _ - __ --- --- - . ___- - -_._--_ __ _ 1 FTE Er~~Nneerin~Technician{ ~ _ _ _----___ _ . G _ F~elc~ Constructior_ Ins~ector(s) _ _- _ ---- ---__ 2 FTE (1) __ v~;~nstruction Eng~neer (Part Tirr~~) ' 0 Hours Per Week Hourly Rate 2 $124.00 0 $110.00 0 $95.00 45 $113.00 45 $88.00 50 $77.00 0 $65.00 _ 45 $57.00 0 $90.00 ? Twc_: ~ositions autho:~ized C;ety ~:ngineer may authorize an additional position by ~c~ti~yin~ tne Consultant ~n writina for a term not to exceed six (6) months without an ar~endment to the ~ontract Exhibit C-8 Pa e 1 of 1 ~ Citv c~f ~'O~u~ CITY ~~F CORPUS CHRISTI ~ ~.. C~}1T1Stl pISCLOSURE OF INTERESTS a.iv.~r it. ~f _;~: rpu^ C r7risti i~r~ji -~anc,e ' 3"%.~s , nen ;~d. requir<~s a'i! persons or firms seeking to do business with the City , ra~ ~a~ th~ ~c~lc~wfng i~f~7~m.~ti~-~ ~~ F,~er; _~~PS~~c~~r must b~~~ answered. if the question is not applicable, answe~f with v ~ ~=1RM NAME ~'sTREE-~ CiTY ZIP: ~IRM s~ 1;: rporatit7 <'arc~ e-r~hip 3. Sole Owner 4. Association 5 l. -:a; °~ISGI.OSURE QUESTIONS `~,~sd'+f ~>r al s~.~~~ e is ~7~cPs~ary. :~ ~easp ~s~ the ~~~-verse side of this page or attach parate sheet. ~tate the ~ames of each employ e o he C;ity of Corpus Christi ha~an ownership interest constituting :°~o or more of the aw~iers+~ip in the ab ve named firm. _- Job Titl nd C;ity Department (if known) ~ , ~ f _ _ t ~- _ --~----_ -- ~~ a fr _ __ ~ _.. _,~ _. ~ _ : 4tate the %~ames ach o cial of e City f Cor hristi having an ownership interest constituting ~°o or mare of th ow e~sh~in the ave d fi . r ~~~ ~ , ~ ~ ' ~ritie ; ~. ,_ ~ ~y ~ r , ..-_ _ __ _ 1.-_ ~ ~_ y / _ _ _-__"__'_"___' ~, , -- ~~ '~ 4~ R ,' __ . __. _ - -. f __. _ ------- - ~ tate the names of ea h board ~mber ~the C:ity of Corpus Christi having an ownership interest cprstituting 3% or more~of the owr~ershi~ in the above named firm. Board. Commission or Committee ~ _ _ . _ ~ . _ _. -- _ _ ___-- 5tate the >iames ot each employe~ c~r officer of a;:onsultant for the City of Corpus Christi who worked e~ any ~atter related to t~~e sub~c:i of this contract and has an ownership interest constituting 3°/a or r~+~re o! the ownership in •he ab v-= nam~d firm ', . _ ` ~ ;c~r.sultan~ CERTIFlCATE ~~:e ,n. ~~ at ~~~ ~~formar~~~~~ pr«v~<..~~d 5`r.~;~ a~;;: ~ vrrect as of tt~e date of th~s statement, that I have not knowingly °,-itt~~~el ~~ t-tscl<~s~-:re ot an~r ~nfo~mr~~!or reqi,<>>te~~ ~and ±hat s~,pp~~mental stateme s~ I be promptly submitted to the ~ ~ ~r~ ,,f ~. c -pu~ ~ ~~ns ~, exas as rr,an a~~~;u~ ~ ert~'vi~;c ~'erso~t Title~ _ __ _ __ . __ -- _ {, or n ~a s-~tt -~: ~f ;. a" fyinca P,~i;:?n ~ , t ~. -1_ Da*e: ~ ~ _ _. ~ _._ _ __. ~` _ ~