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Home My WebLink AboutC2007-002 - 1/16/2007 - ApprovedCITY OF CORPUS CHRISTI CONTRAC T FQR PROFESSIONAL SERVICES The City of Corpus Christ~, a Texas home rule municipal corporation, P.O. Box 9277, Corpus ~:,hristi, Nueces County, Texas ?8469-9277 (City} acting through its duly authorized City ~Vtanager ar Designee (Director of Engineering Services) and Colwell and Associates, Inc., a Texas corporation, 4444 Corona Drive Suite 105, Corpus Christi, Nueces County, Texas '84~ 1, (Consultant Engin~er): nereby agree as follows: ~ SLOPE OF PR4JEC ~ - _ _- -- - --- ---- - -. Power Factor Adjustment - Project No. 8568 Project Description: ~ This project consists of installation of power factor correction capacitors at high electrical usage Water Department facilities for the purpose of minimizing or elimination the AEP power factar penalty. The locations requiring power factor correction inciude • ~NS Water Treatment plant • tJNS River Stati~n • Holly Road Pumping Plant • Bloomington Pump Station ~ Capacitors at ONS Water Treatment Plant will include two (2) 4.16 kV banks, one installed behind each AEP meter. Capacitors will be either open rack type capacitors ~nstalled on the AEP substation main bus or metal enclosed type banks connected to dedicated circuit breakers in the main 4.16 kV ECR. 3 At ONS River Pump Stati~n, either individual capacitors will be installed on each of e~ght (8) large HP pum~ motors connected to the motor starter load terminals or two (2) 4.16 kV banks will be installed in the AEP substation, one behind each AEF meter ~ Capacitors at Holly Road and Bloomington pumping stations will 12.47 kV pole mounted, open type capacitor~ banks connected to AEP's incoming 12.47 kV overhead line. As an alternate to capacitor installation by the City's construction contractor, the required capacitors may be furnished and installed by AEP on a lease basis. L. SCOPE OF SERVICES The Consultant Engineer hereby agrees, at its own expense, to pertorm design services ~ecessary to review and prepare plans, specifications, and bid and contract documents. In addition, ~,onsultant Engineer will provide monthly status updates (project progress or delays, ~antt charts presented with monthly invoices) and provide contract administration services, as =~escribed ~n Exhibit A to complete the Project. Work will not begin on Additional Services until requested by the Consultant Eng~neer (provide breakdown of costs, schedules), and written authorization is pr~vided ~y the Director of Engineering Services. ":;or~sultant Engineer serv~~;es will be ''Services for Cons :rar?struction Pro~ects") ~Nhich are shown and are ~ 2007-002 'uide to the Selection and O1 't 6/07 1~~~200"-Ol ~1 Rc~F ~;N~ ~. c1 r~F:~, essioNni_ S-RVicts Coiwell an~ ~~soc~ares truction Projects"- (Basic Services for in accordance with "Professional Negotiation Process, 1993" a joint Contract for Engineering (A/E) Ser~ices Page 1 of 3 publication of the Consulting Eng~neer s Council of Texas and Texas Society of Professional ~n~ineers For purpose~ of thic contract, certain services listed in this publication as Additional Services will bQ consic~ered as Basic Services. The summary of these tasks and ~efv~ces a~e (isted !n Exh~bit A 3. ~RDER OF SERVICES The ~onsultant Engineer agrees to begin work on those authorized Basic Services for this contract upon receipt of the Not~ce to Proceed from the Director of Engineering Services. '~JVc7rk will not begin on any phase or any Additional Services until requested in writing by the ':.,onsuftant Engineer and writter~ authorization is provided by the Director of Engineering ~ervices ~`he anticipated schedule of the preliminary phase, design phase, bid phase, and ,or~structian phase is shown or Exhibit A. This schedule is not to be inclusive of all addit~onal time that may be required for review by the City staff and may be amended by or ~rith the r,cncurrence of the Director r~f Engineering Services. rhe ~irector of Engineering Services may direct the Consultant Engineer to undertake additMOnal services or tasks provided that no increase in fee is required. Services or tasks ~equiring an increase of fee wRll be mutually agreed and evidenced in writing as an amendment to this contract. Consultant Engineer shall notify the City of Corpus Christi within three (3} days of notice if tasks requested requi~e an additional fee. ~ MANDATORY REQUIREMENTS ~onsuttant Engineer agrees to the mandatory contract and insurance requirements as set forth 3n Exhibit B. ; FEE ~hP ~:ity will pay the Consultant Engineer a fee, as described in Exhibit A, for providing services authorized. Monthly invoices will be submitted in accordance with Exhibit D. ~ ~ERMINATION OF C(~NTRAtiT The City may, at any time, with or without cause, terminate this contract upon seven days written not~ce to the Consultant Engineer at the address of record. In this event, the Consul#ant Engineer will be compensated for its services on all stages authorized based upon `:,onsultant Engineer and City's estimate of the proportion of the total services actually ::ompleted at the time of terminat~on ~' ASSIGNAB~LiTY The Consultant Engineer will not assign, transfer or delegate any of its obligations orduties in this contract to any other person without the prior written consent of the City, except for Youtine duties delegated s_o personnel of the Consultant Engineer staff. If the Consultant Engineer is a partnership, then in rhe event of the termination of the partnership, this contract will ~nure to the individual benefit of such partner or partners as the City may designate. No part of the ~onsultant Engineer fee may be assigned in advance of receipt by the Consultant Engineer without written consent c~f the City. '~he City will not pay the fees of expert or technical assistance and consultants unless such ~mployment, including the rate of compensation, has been approved in writing by the City. Contract for Engineering (A/E) Services Page 2 of 3 `J'1!-`~~.~ LMG~'1C-' NIFORMS'ti b-~~:JRMSW(~ ARGF: ~)NT~~<. C1 ~~'`~.~ESSIONAL b RViCi-S ~ (JWNERSHIP OF DOvUMENTS ~II documents including contract documents (plans and specifications), record drawings, ~~ontractor`s field data, and subrr~ittal data will be the sole property of the City, may not be ~~,sed again by the Consultant Engineer without the express written consent of the Director of ~ngineering Services. However, the Consultant Engineer may use standard details that are r~ot spec~fic to this project. Th~ C~ty agrees that any modification of the plans will be ~vi~enced ~n the p~ans, and be s~gned and sealed by a professional engineer prior to re-use ~.~f ~nadified plans Cons~,ltant Engineer shall not be responsible for any liabilities resulting }roKn such rnodificat~or CITY OF GORPUS CHRISTI ay ~~.:,~.~:x:~.~~--~ .,~ ,f - ~ t ~ ~ - ~-- - Ronaid F. Massey, ~ate Assistant City Manager RECOMMENDED BY: r~ ~ ~ ~3Y ~ "' __~~07 A R. Escobar, P. E D te ~irecto~ of Engineering Services ATTEST f gy `"~~..~~-~~ ;~~ ,`, ~ _~_ _ ~r_ Armando Chapa D te ~~ty Secretary COLWELL AND ASSOCIATES, INC. By , ,~,,~,,,t~ ~i ~i~~.~v ~/!/° 7 Michael Colwell, P.E. Date 4444 Corona Drive, Suite 105 Corpus Christi TX 78411 (361) 857-7094 Office (361) 851-8179 Fax r .~ ...... AU 1 ~1UKtci~ n` flqfN~; I L ...~.1..~...t,~.,~,. ._,.~, ~ sECi~~;y~r , `~ APPROVED AS TO FORM By- --- -~ -'-~'o ~' City Attorney D'ate 17~/" ~ ~''. ° . -.c_." Contract for Engineering (A/E) Services Page 3 of 3 ri( ~,EF` :ELM?R1: ~FNIFORMC tiE ti'~~,~Rtv1S',A~ ~ ARGE .:'ON' ~?4(;' ~R! ~FESSIONAi ~ERVICFS EXHIBIT A C~~Y C~F CORPUS CHRISTI Power Factor Correction Water Treatment and Pumping - Project No. 8568 !. Scope of Services A Bas~c Services Preliminary Phase • Confirm. evaluate and field-verify existing site conditions. City will provide record information and data as available from City Engineering files. • Review and study the project scope requirements. • Meet w~th City staff t~ define the project concept. • Assimilate all review comments and City instructions and proceed to design phase ~.'. Design Phase * Coordinate capacitor ~nstallation design with AEP technical engineering and commercial requirem~nts • Work with AEP to develop a capacitor lease agreement as required for Holly Road and Woodsboro pump stations • Develop and submit for review a 60% set of design drawings which shall be developed in accordance with the City of Corpus Christi Plan Preparation Standards • Furnish one (" ) set of drawings and technical specifications to the City of Corpus Christs for review and c;omment. The City shall assume cost for reproduction of additional sets. • Develap and submit an opinion of probable construction cost for the project improvement5. • Assimilate all review comments, modifications and additions/deletions and proceed to next phase, upon written Notice to Proceed. • Develop and submit for rev~ew a 100% complete set of bid documents to include drawings and general and technical specifications. Drawings will comply with the City ~f Corpus Christi Plan Preparation Standards. • Fumish ~ne set of bi{~ documents to the City of Corpus Christi for review and comment. Cost of reproduction services shall be assumed by the City. • Assimflate al~ review comments, modifications and additions/deletions and develop and submit a final complete set of bid documents in accordance with the City of Carpus Ci-~risti's preferred standard format. • Provide the marked-up review set (100%) so the City may determine that the comments were incorporated into the final set. ~ Provide the final opinion of probable construction cost. ~ Furnish the City with both a reproducible set of bid documents for the bidding process as well as the full documents in electronic format. i( ! ~~~ t1141 »i jOMI~`,K~ ~~"•.ti~~( I Iv 'e'A' l~fZ~~i~P~~a<~uc~~~,3ctornAt~~~h \ doe '~ Of 3 3. Bid Phase • Attend the pre-bid conference and assist City in defining, clarifying, and responding tc bidder questions with respect to project design, specifications, materials, anc~ methods. • Prepare addenda, in preferred City format, necessary to inform contractors of modifications and clarifications prior to bid date. The City's Engineering Services will distribute any addendum. = Attend the bid opening, tabulate bids according to the City Engineering Services preferred standard format and make recommendations concerning award. ~. ~;c~nstruction Phase ~ Attend and participate at the pre-construction conference, which will be chaired by Engineering Services ~ Coordinate with the C~ty inspector to authorize minor field alterations that do not affect the contractor's price and are nat contrary to the interest of the City. * Condu~t a final inspection° with City and Contractor, and make a recommendat~on conz:erning final acceptance. ~ Revfew and approve ~II contractor's shop drawings and/or submittals. • Coord~nate necessary change orders during the process of the work. City will prepare and process all change orders. • Provide record drawings from contractor-prepared redlined marked-up set of construction documents. B Addit~onal Services Additional services will nc~# be required on this project Ei Schedule: ---- - -_ __ _ ___ _ Notice to Proceed ~ NTP) __ ----_ _---- _- 1. Preliminary Phase 2 weeks from NTP February 1, 2007 February 15, 2007 __ ___ --- _------- _ _ 2 Design Phase~ N/A _ _ - - - - --- -- _ 3 Bids Due: N/A _ _ _ - --- ----- - 4. Construction Phase 5. Additional Services ~II ~=EE~ 18 weeks from NTP June 7, 2007 22 weeks from NTP ~ July 5, 2007 weeks from NTP December 5, 2007 N/A A. Fee for Basic Services. The City will pay the A/E a not to exceed fee for providing for all `Basic Services" authorized as per the table below. The fees for Basic Se~vices will not exceed those ~dentified and will be full and total compensation for ~I ~+~ ~4I ~! ~`~ OME''hE! I!u< GI N`1: 1TF R X~68' ~N~r~-3:t~~nAEGxh.~ d~x 2 Of 3 ~I~ services outlined in ~ect~on I.A.1-4 above, and for all expenses incurred in performing these services. For services provided in Section I.A.1-4, A/E will submit m~nthly statements for bas~c services rendered. In Section I.A.1-3, the statement ~vill be based upc~n A/E's estimate (and City Concurrence) of the proportion of the total services actually completed at th~ time of billing. The City will be invoiced only }~~ the percent af services actually performed. The services provided in Section ~_4, the statement will ~e based upon the percent of completion of the construction ~.,cntract ~~ity w~~l make prompt monthly payments in response to A/E's monthly ~t~tements B. Fee for Additional Services. For services authorized by the Director of Engineer~ng Services under Section I.B. "Additional Services" the City will pay the ~>F a not-to-exceed fee as per the table below: The authonzed Fees are inclusive of the following services which do not constitute a separate pay ±tem 1~ The necessary conferences and site visits for the preparation and execution of all phases outlined herein. 1 2 Th~ production of a finai bid documents. 2 City of Corpus Christi will supply or reimburse the following: 2^ All available record drawings, submittal data and O&M manuals from City Engineering 2.2 Approval of preliminary conceptual designs and sketches. 2;? All brinting and reproduction cost [through City approved vendor]. ~ Summary ~f A/E Fees _- _---- _ -- 1 Prelim~nary Phase:_- 5% Fee Due ^2 Design Phase - 70% Fee Due ~ -- --- ----- ' 3 Bid Phase: - 5% Fee Due ' 4 Construction Phase -20% Fee Due - - -- -- ----- - -- 5 Additional Services - N/A :-- _. __ - - ---- ---._ TOTALFEE $ 1,990.00 $ 27,860.00 $ 1,990.00 $ 7,960.00 -0- $39,800.00 E( i r~! 3Qq i'.?{ I.~OM1~`,K~ `.'1r.S`~C E N~'~','A~fPR~~$~h~~'o~~c~rl actunAE~I=sh-~ doc 3 Of 3 EXHIBIT B WATER DEPARTMENT POWER FACTOR ADJUSTMENTS PROJECT No. 8568 Standards, Codes and Safety ~2equirements The Consuitant's work will be performed in accordance with the most current applicable stanctards, codes and safety requirements. Specifically, the Consultant will adhere to all safety requirements for confined space entry inspecting manholes and similar confined spaces and all traffic control regulations. Insurance Requirements Tne Cansultant will not begin ~vork under the contract until it has obtained all required ir,surance and provided the City with the related certificates and endorsements. For the d uration of the project, the Consultant will provide the insurance listed below and document required coverages with certificates af insurance: t~ommercial liabiiity including the following coverages: a. Broad form property damage; b. Premises-operations; (;. Explosion collapse, and underground hazard: ~ Product/campleted operations hazard; and e. Independent contractors. A letter accompanying the certificate of insurance and signed by an authorized representative of the insurer will state that the commercial liability insurance includes the 5 coverages. Minimum coverage amounts will be~ Bodily Injury and Consequent Death Bodily Injury and Consequent Death Property Damage i ~'~:}f~F1KF~rNt.GEN\WATFF~HSEftpoaer-~ ~~orWf~ s~H^ ~ $ 500,000 Per Person $1,000,000 Per Occurrence $1,000,000 Per Occurrence EXHIBIT "B" Pa e 1 of 3 2 ~utomobile liabiiity coverage for alE owned, non-owned, or rented vehicles. M~nimum coverage amounts will be: Bodily injury and Consequent Death $ 500,000 Per Person Bodily injury and Consequent Death $1,000,000 Per Occurrence Property Damage $ 500,000 Per Occurrence v ~mployer's liabil~ty insurance with a minimum coverage limit of $100,000 per r~erson 4 Excess liability insurance coverage (for commercial, automobile, and employer's ?~ability insurance with a~ninimum coverage limit of $1,000,000. 5 tNorkers Compensation fnsurance The Consultant will prov~de workers compensation insurance for all its employees who will perform any project work. This coverage will be provided through a ~~ompany authorized to da business in Texas or through self-insurance obtained in accordance with Texas law Cauetage will be documented in a certificate of insurance or, of the Consultant provides self-insurance, then it will prov~de to the City a copy of its certificate of authority to self- insure ~ts workers compensation coverage liability. The Consultant will also provide a letter stating that the certificate of authority remains in effect and is not the subject of any revocation proceeding pending before the Texas Workers Compensation Commission. E xcept for workers compensation insurance, for each insurance coverage required under the contract, the Consultant will obtain an endorsement to the applicable insurance policy, s~gned ~y an authorized representative of the insurer, stating that in the event of cancellation or material change that reduces or restricts the insurance afforded, the insurer agrees tc~ mail 30-days prior written notice of cancellation or material change to the City at: City of Corpus Christi Department of Engineering Services Contract Administrator P C~ Box 9277 Carpus Christi. TX 78469-927 i u ->~rt~~KEti ~~N~-~~GEN1VdAT H c"ePc.~erF ,.tor1AEF_~:h8 : ~~.~ EXHIBIT "B" Pa e2of3 For warkers compensat~on insurance 10-days notice of cancellation or material change will be suffic~ent. The Consultant will also provide an additional insured endorsement for each insurance policy except workers compensation insurance. Each will name the City as additional ir=surea Use of Subcontractors Th~ Consultant may ~se subcontractors to complete work under this contract. No subcontractor may provyde servaces unless the City consents. Consent will not be withheld t~nreasonably 7 he Consultant wili be responsible for completing all contract work even if a subcontractor has assumed responsibility ta complete certain work. Also, the Consultant will be responsible for the acts and omissions of any subcontractors. F urthermore, the Consultant agrees that any subcontractor for this project will include the same mandatory insurance requirements in favor of the City as are specified in the City's contract with the Consultant. This is particularly emphasized for workers compensation ir7surance coverage. Subcontractor certificates of insurance and endorsements will be c~llected by the Consultant anci available for City review upon request. ~i :~`~1E1V~_~'~AP=-2~GEMr~ORfNS~.Rf~~d~FGRM'~~:AELhR~E`F.~t181?~l EXHIBIT "B" Page 3 of 3 EXHIBIT C C114 OF CORPUS CHRISTI ~ISGLOSURE OF INTERESTS .,,ty o~ Gorpus Christi Ord+nance ? 7112, as amended, requires all persons or firms seeking to do business with the City to pr^vidF tne following infarmation cvery question must be answered. If the question is not applicable, answer with ~NAO. FIRM NAME ~r."'Lw~L[ ~ A1/'oe.,rf~~,(~ ~!~/~ . ....................................................... ... STREET ,`1~5f y`~ Go,e % N.Q i7~. Str~J'~ /o,S CITY: .GoRrli/ G~R.`s7y... /Cryi~• ZIP: ... ~~~~..1~.... FIRM ~s Jorporation }~ 2 aartnership f 3 Sole Owner [] 4. Association [] - ~ther DISCLOSURE QUESTIONS ?! =~Cd~r:anal space is necessary, p ease use ±he reverse side of this page or attach separate sheet. ' S°ate the names of each "emp!~yee" of the Ci~y of Corpus Christi having an "ownership interest" constituting 3% or more of the i:wneFship in the above named "firm N+ry'° ~~ob Title and City Department (if known) : ,//A , . ... ............... ....................................... _ _. _ .. ........................................................... _ State the names of each °offic ai" of the :ity ~f :orpus Christi having an "ownership interesY' constituting 3% or more of the ownership in the above named "firm N<j~r'~ Title ~:~/,~ _ _ _ .. .................. ....................................... _ _ _ _ .......................................................... 3 State the names of each "board membe~~' of the City of Corpus Christi having an "ownership interesY' constituting 3% or m~re of the ownership in the above named 'firm". N~~me Board, Ccmmission or Committee ~~~ _ _ ___ ......................................... - -- _ _ .......................................................... 4 State the names of each emp~oyee or cfficer of a"consultanY' for the City of Corpus Christi who worked on any matter reiated ta the subject ~f this cantract arci has an "ownership interest" constituting 3% or more of the ownership in the above nam~d "firm" N.j!m~ C;onsultart ~%~~ _ __ _ ................................................... CERTIFICATE ~ certify that ail ~nformation providPd is true and correct as of the date of this statement, that I have not knowingly withheld ~isclosure of any information requested; and that supplemental statements will be promptly submitted to the City of =~~,~rqus ~;hristi Texas as changes occur ;ertif~~,~~r:q Person: _t1~iCiyilE~ ~. ~-?Li,~vC f~_ . Title:. ..~ZCJ//J~N7'~ ....... ......................... ,+~ ~.Type c: P~int; 7 y/~ , Signa*iare of ~ertifying F'erson {.~. ~-~A~G.u,.:~ --~'"_ ~` Date .`~~~~.~ _ ............... ......................... Exhibit C Page 1 of 2 DEFINITIONS a"Board Member". A member ofi any board, commission or committee appointed by the City Ca~,ncil of the City of Corpus C~risti Texas. b"Employee". Any perso~~ employed by the City of Corpus Christi, Texas, either on a full or part tirne basis, but not as ar~ independent contractor. ~. `F~rm". Any entity operated for economic ga~n, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, e~tities operated in the form caf sole proprietorship, as self-employed person, partnership, ci~rporation, Joint stock company, joint venture, receivership or trust and entities which, for p~rposes of taxatian are treatecl as non-profit organizations. ~'`~)fficial" The Mayor, members af the City Council, City Manager, Deputy City Manager, Assistant City Managers Department and Div~sion Heads and Municipal Court Judges of the City o{ Corpus Christi Texac_ e"t)wnership Interest" Legal or equitable interest, whether actually or constructively held, in a fi~-m, includin when such interest is held through an agent, trust, estate or holding entity. "C,onstructive~y held" refers to holding or control established through voting trusts, proxies or sr~ecia! terms of ventur~ or partnership agreements. °t;onsultant". Any perscn or firrn, such as engineers and architects, hired by the City of Corpus Ch~isti foY the purpose of professi~nal consuTtation and recommendation. Exhibit C Page 2 of 2