HomeMy WebLinkAboutC2007-310 - 10/16/2007 - Approved~'~ ' ~
~~ .
~ONTRA~T
~~aver ~h~~t}
TITLE ~F ~~NTRA~T: ~omr~unity Yauth ~ev~l~p~n~nt
~~NTRA~T N~.: CYD ~008-1
Thi~ ~~ntract ~"Cont~~ct"} is entered ~nto by the ~ity of Cor~us ~#~risti ~"~ity" or "Fi~ca~ Agerrt"} and
th~ ~allo~ing nam~d ~ubc~ntractor:
~~~,~„TY: ~UB~ONTRA~T~R:
~ity af ~orpus ~hristi~J~~I~YD ~o~rs & ~i~ls ~lub of ~~rpu~ ~hristi
~~G ~nter~riz~, ~te. ~ ~4 ~90~ ~re~nwood ~r.
Corpu~ ~hri~#~, T~C ~84D~ ~ ~orpus ~h~i~ti, T~C 7'84~G
Telepho~e: ~3fi ~ } 8~~-40~8 T~I~phone: ~~51 } ~5~ -85~-~~05
FA7~: {3fi ~ } ~99-~ 414 FA~C: ~~G1 } ~fi 1-~~3-194~
~ontact ~er~on: ~elin~ Pulcher ~ont~~~ Person: ~nne Baker
~u~~~ntractar ~gr~es to provid~ serv~ces in ~c~ord~nc~ ~ith th~ pr~vi~ion~ of tl~i~ ~ontract and un~e~
the ~~mr~un~ty Youth ~ev~l~pmer~t ~rQgram {"~YD"} furrded by the Tex~s ~~p~~tment of Famil~r ~nd
Pr~#e~tive ~erv~~~~ {"DFP~"}. ~'his ~ontract consi~ts o~ the f~llav~r+r~g ~~t~~hetl do~umen~~ ~hich are
~n~o~po~ated herein by ref~rence:
~ontra~t ~~~v~r ~heet}
Perfarmance Measur~s {A#t~~hm~t~t A-1 }
~~at~ment v~ 1No~k ~Att~chment A-~~
Budget, Reimb~r~ernent Req~,e~t F~rm & Budget Narrative {Attachments g-~, B-~, ~n~ B-3}
~tan~ard T~~ms and ~ondi#ior~~ ~Atta~hm~nt ~}
Sub~ontrac~ar A~~ur~nc~~ vuith ~~rk~fr~a#ion ~~tt~~hm~nt D~
~e~kific~~ion Regarding De~arrn~n~ {Att~~~m~~t E}
~erti~cation Re~~rd~ng Feder~l l,ob~~ing {A~~chrr~er~t F}
~ub~ontra~tor ~g~ee~ t~ ~bi~e by a~ll terms ~nd c~nditions spe~i~ied he~ein, ~nd it cer#ifies ~hat the
i~forr~ati~n ~rovided to the ~i~y is true and corre~t ~n all ~esp~cts to the best af ~~s kno~rledg~,
inforrnation, and ~eiief. ~
The ~~iig~~ions ~f the City of ~~rpu~ ~hri~#~ underthis ~ontra~t ~~e expre~sly canti~g~nt upan ~h~
~v~i~a~ility of funds f~r such purp~se under ~he funding sources:
~ ~ ~1 ~ ~ i"+~1 ~ „
.
~~NTRA~T PERIDD: Frorrx: ~ept~r~ber ~, ~OOT Tfar~ug~: Augu~~t ~1, ~D48 ~~. .......
~ ~~~ *~ ~ ~ ~ ~ ~.~,.,.~
FUNDIN~ ~BLI~ATI~N: N~# t~ ex~~ed ~~4,~00.~0 for FY' 2~~8 for ~~ntract er~o
~t~ted abvv~. ~
. . +~+u~...~.
~~
. . . , ~-.
Execut~d ~n tripl~~~t~, ea~h oi ~rhich re~ognized a~ an original.
ATTE~T;
Armando Cha~~
~i~y Secr~ta~y
~~ty Corpus ~hristi
~~o ~ ~C. No~
~~#y N1a~ager
l. I f ~~n C ~ ~
ega ~ appr~ved . , ~~~7,
-- ~ .
~, ~
~~~~~~ ~ ~
1011GIO'~
~~ ~~
~ ~~~~~r~~~
Boy~ ~ ~irl~ ~lub of ~~ ~
~
~ubco~tractor:
B~ys ~ ~~I~ ~iub of ~a~pu~ ~hristi
~y:
N~me: ~~tn~~ ~~~~
Ti~l~; ~ P ~
Date: ~ f~ ~ ~ ~
7'84~ 5 ~~~I~UNITY YOU~`I~ ~~11~~.~PI~ENT PR~CRAI~
~oy~s & G~rf~ C~ub of Cor~us Christ~
TABL.~ ~F ~~NTE~TS
~~ntra~t ~~~rer ~he~t
P~ e No.
Ta~le of ~ontents 'r
^^~^^~^^^^.^^~F~~F~~Fi~^f^^.^^.^~^^.^a^^r^^^^.^^.^^^~~~~~~i~~f~~F~f~~~~~~~~~~~~~~~i.~i.^^.^^ F
~ontr~c~ed P~rforman~e ~Il~~~ur~s ~Attachment A-1} ................................ ~
~t~t~m~n~t of IN~rk ~Att~~hm~nt ~1-~} ..............................~~,~.,...~..~..~..~.~~.~....... 4
Budge~ Informat~~n Forms ~Attachment 6,1~ ............................................... ~~
Reimb~rsemen~ Req~~st ~orm ~Atta~hment B-~~ ........................................14
~M~~~~ ~~~~~~I~~ i~~~~~~~~~~ ~~~~~~~~s~~i~~~~~~~~~~~~~~~~~~~~~~~~~~F~~~~~~~~~~~~~~~~a~~r~~s~~~~~a ~~
{ j
~~~nda~rd Terms ~nd ~and~t~vns ~Att~~hm~nt ~~ . ~. ~. ~. ~ .................................17'
~e~ti~ns
~. Le~a~ ~u~h~r~t~r .
2. Independent Contractor
~. Financial Li~nit~~~on
4. Liabil~ty ~or Pa~m~nt
5. ~h~ng~~ ~nd Am~ndrn~nts
~, A~~~~nting R~quirerr~ents
?~ ~~~~rd K~eping~Rep~rting Requi~ernent~
~. ~~b~o~~~a~t~ng
9. Pub~~~~ty .
1~. T~chn~c~i ~ssistan~~
~ 1. Monitor~ng and As~e~sment
1~. Property
~3. Year 20~~ ~ampli~nc~
14. T~xe~
~ 5. Disputes
~ ~~ Ir~d~pendent Audit
~ ~. ~r~venti~r~ of ~~~~i~~ing Interest~
~8. Fraud ~nd Abu~e ~~ev~ntion
~ ~. I n~~rr~~ificati~n
~~. ~~ct~ri~n ~n~alver~ent P~o~ibited
21. R~litic~! A~tivi~ylLobb~Iing
~2. N~n-~iscrirr~ination and Equa~ ~pportunity
2~, H~ai~h and ~afety ~tandard~
~~. Insuran~e
2~. Debarm~nt a~d ~uspensi~n
~~. No~~~~ an~ A~~istance R~garding Pater~t and ~opyright Ir-frin~~r~ent
2l. ~~s~lo~u~~ of ~vnfid~ntial Ir~formatian
2~. ~omrnunic~tivns
29. ~en~ral ~tandards ~f P~rfv~~n~nce
~~. ~ntir~ ~g~eem~nt
~~ . ~on~ingent on Fundi~g
~~. Traine~C~uali~cations
3~. Termination
~4. ~`o~ce Ma~eure
~~. I~onth~y Perf~rmance R~r~ier~
3B. ~uspens~~n ~~ Payments
~l. Repayment ~f Funds
~ub~on~r~~tor As~urance~ with ~~rtifi~a~ian ~Att~chr~en~ ~~
~erti~ication Reg~rd~ng De~armen~ ~Att~~hr~~~~ E~
~ertifi~~tion Regarding Federa~ Lo~b~irrg ~Attac~m~n~ F}
„
~~
Att~~hment A-1
B~ys ~ ~irls ~luh of ~vrpu~ ~hristi
~~N1`RA~~ED PER~~F~~IAN~E I~EA~UR~~
, ~~or~munit~ Yauth Develapr~errt Pr~gram ~on~ra~ts~
~erforr~~nce me~su~es t~pi~~lly inclu~e ou#puts ~nd outcorn~s. Dutput m~~~ures
dem~nst~ate p~~formanc~ in ~err~~ o~ the qua~tity or vvlu~e af services ~r~vided, fv~
exarnpfe, ~h~ r~urnber of client~ s~rved, numb~r and t~pes of se~vi~~~, etc. ~ut~o~e
n~easu~e~ der~on~~~ate p~rformanc~ in term~ of the ~u~lity and ir~pa~t of ~~rvice~ an~
~rh~th~r or nat ~he~ have rr~~t intend~d g~alslob~e~~ives. ~utcames r~late to behavivr,
sl~~li~, kn~v~riedge, attitude~, v~lues, ~t~.
The ~i~y o~ ~~rpus ~hr~~ti ~ril~ ~vntract with ~ervic~ Provide~s to m~e# th~ follovuing
p~rformance rr~easures fo~ contract periad, ~epterr~ber 1, Z~07 thru Au~ust ~1, ~~~8.
~utput #~ : Nur~ber ~fi ~outh se~ved
Endi~at~r; Numb~r of und~pli~a~e~ ~egistered youth senr~d during th~ co~tr~ct per~od as
reported thrvu~h p~rti~ipation d~ta entered int~ the Prevent~on and E~rly Int~rvention
~ervi~e~ dat~~a~e, ~rhich vuill be ~epte~~er ~,~D~T through Au~~s~ ~1, ~~08 for th~ ini~ial
~ont~~ct pe~~od as ~s~a~~ish~d t~r~ugh this RFP. Unduplic~ted rne~ns ~art~cip~nt~ r~~ll ~e
counte~ o~c~ onl~ durEng ~he con~ra~t pe~iod ta d~termine th~s outp~t, re~ardless of the
nur~b~r of p~~g~~r~s in ~hi~h th~~ par~fc~pate o~ the r~u~nb~r af tirnes they attend ea~h
prograrr~. A yauth is cou~t~~ th~ first tirne s~he ~e~eive~ a s~rvic~ durin~ the contract
period. Any parti~ipant vuhv ~~~ regis~~red and counted in pr~viaus yea~rs mu~# ~e r~un~ed
~~ain vwrhen ~1he re~~ives he~lh~s #~rst service during the n~v~ ~ont~act period.
T~rget: 4~~
~utp~t ~2: T~~ne~y s~bmission ~f Bill~ng~ and ~Ilor~t~ly ~~p~r#s
~ndi~ator: Pe~~ent af m~nth~~ b'ill~ng~ and report~ subrnitted v~rithin ~ d~ys a~e~ ~he c~~se of
a manth of ~ervi~~.
T~rget; 9~°l~
~ut~u~ ~~: Y~uth ~~rved under th~ ~ge of 10 }rea~s.
ln~icato~: Per~en~ o~ ~routh un~~r the age o~ ~ 0~r~ars serve~ ~aes not exce~~ ~h~
con~ra~ted p~r~~nta~~ ~ap, Th~s cap must be met e~~h ~non~h by ea~~h ind~v~dual ~erv~c~~
lf ~he cap ~s exce~ded, tha~e yvuth m~~ be conside~ed ~nei~gible ~nd ~os~s ma~ ~e
dis~l~ov~red.
T~rge~: ~D°la
~utput ~4: Part~c~p~nt~ ~nvolved i~ r~entaring se~vices
Indi~~tor: P~r~ent of ~routh invo~ved in n~entaring servfce~ are ~tthin th~ ~~rget~d grade~
~~fn _ 8~~}.
Target: ~D°lo
~utput ~5: ~~r~pleted ~sse# Survey
Ind~~~tor: Per~~nt of yv~th r~gistered by ~ servi~e providerth~t rvm~iete ~n ~rriti~l ~pre}
asset surv~~ ar~~ a~ollov~r-up ~pos~} as~et ~urve~. ~~ly tho~e youth ~uha a~e ini#~all~
registered ~y a provider uvill b~ included in th~ c~lculation ~or this output. Y~ut~ s~rved b~
~ provid~r, b~t ~vhorn another prov~d~~ ~ni~ia~l~r regist~re~ forth~ ~YD program, ~rill n~~ b~
i~~l~d~d in the c~~~ulation ~vr thi~ outp~t.
Target: 80°l~.
~utput #~; ~o~n~let~d ~atisfaction ~ue~tian~
Indi~ator: Percent of ~YD ~~~,~h that c~~nplete tl~e ~ive sa~~sfactian que~ti~n~ ~t ~h~ e~d ~f
~~~ ~~~I~~r~~ ~~~~~~ ~~~~~ ~~1 i~] ~ ~~~~ ~~~~ ~~~ ~~I~~Rr-~~ ~MI 7~~~ ~~~ ~~~ ~~~ ~~I~I~I ~~~~~
s
survey, ~ontain~ the ~~ti~~action qu~sti~~~.
Targ~t: ~D~lo.
~u~~om~ #1: ~YD youth have ~ncreased as~ets
~ndic~t~r; Aver~g~ increase in the abs~lute n~,rnber of ~~sets f~r youth receivin~ ~Y~
~ervic~~. D~~a coll~cted fram Prot~~tive F~ct~~ ~urveys {s~e ~utpu~ #4} v~ill ~e used to
ca~cu~ate ~his outcom~, The ir~itial ~pre} Protectiv~ Fac~or surve~, t~ b~ ~o~n~l~ted by y~uth
at the beginr~in~ ~~ the ~ant~~ct per~~d ~r v~rhen ~ervices ar~ initiated, u~~lf be cornpa~ed to
th~ fofl~~~up ~p~s~} Pr~t~ctive ~a~tvr ~urv~y, ~o~lov~-u~ ~post~ Pr~te~tive ~ac~or surv~~s
v~ri~l ~e comple~~d F~II~~-up ~po~t} Protective Factor surv~y~ ~~ll ~e ~vrnp~eted be~v~re~n 1~
d~y~ pria~ to ~nd 1~ d~~s after ~~e four r~o~rt~ anniv~rs~ry af the ~outh h~vir~g ~or~pleted
th~ i~itia~ asset inver~tory or wh~n ~he yo~th leaves the pr~g~~rr~, ~rhich~v~r come~ first.
Targ~t: Minir~urn net ~~°lo in~rea~~ ir~ youth protective factar~.
~utcor~~ #~: ~YD Park~~ipants Per~eave ~enr~c~~ as Ef~ective
Indi~ator: Percent ~f youth that repvrk ~YD s~rvices h~d a pos~tiv~ impac~. For y~uth that
par~icipat~ ~n rnultiple ~enric~~, one surv~y sho~ld be ~ompleted ~orr~sponding to the fir~t
p~ograrn serv~~e ~n uvhich th~~ par~~cipated.
.~_
Target: 8D°lo
~~tcome #3: Non-refer~e~ ~Y~ yauth
Indic~tor: P~r~ent of ~Y~ youth ~epart not ref~rred to ~uvenile ~rabation.
Target: ~~°I~
~Io~e: ~er~~rr~~rrce r~e~sur~s, rndic~~ors ~nd t~rge~s ~re se~ ~~ ~he discre~ian o~ D~~~ ~r~d
rnay ~e ch~ng~a~ a~ ~r~y ~irne, ~c~~ wil~ r~~~ be c~r~rrg~ea~ w~~hou# ~lu~ no~ice ~o F~s~~I Ag~err~~.
-3-
Attac~r~ent A-~
~~'ATEMEN~ ~~ I~V~R~[
~~b~ont~a~tor; Bo~s ~ ~ir~s ~lub
Pragr~m Name: After-~~ha~l ~ ~ur~mer ~'o~th P~o~ram
~. ~ER1lI~~S T~ BE PR~1lI~E~
'~ }~~scrihe the servi~e to b~ rovid~d in det~i~:
~ur pr~pos~d progr~m for the ~~4~ ~ yvuth embra~~s t~e t~mes of ~ay ~nd yea~~
th~t ~ur youth r~~mb~rs a~e n~~ in school; a~ ~rel! a~ the wee~c-ends, when many
a~h~etic le~~ues ~re seasonali~ ~#~~r~d ~~ar-round.
~ur Af~er-~choof Prograrn p~~vides time for stude~ts ta compl~~~ hor~e~r~rk ~
~ss~gnme~ts, parti~ip~t~ ~n ~o~nputer ~~tiv~ties, play in our garn~ rovm 2~nd be
ac~ive in at~letics. It al~o provides the vn~-on~one help th~t r~an~ yo~tl~ ~o nvt
re~eive, eith~r a~ home o~ at schaol,
~ur ~c~n~r~e~ Pragram in~ludes man~ o~ th~ ~ctivities p~avid~d af~~r s~hool;
~x~~pt that it oper~~e~ fr~rr~ ~:~~ a.rr~. un~~l ~:~~ p.rn,, I~onda~r throug~ Fr~d~y, ~n~
inc~udes a ha~ lunch ~prepa~red on site}, daily ~nac~cs, sr~in~r~ing and ~u~~ovr
pro~r~rns, as we~l ~s th~ us~al learning cent~r, gan~~ r~~m ar~d gyrn ~~tiv~ti~s.
~ur ~thleti~ ~~agu~s inc~ude ~~~r~ ~r~gr-~r~e B~~k~~b~ll, ~ir~s Kickb~ll, Bo~~ Fl~g
Faotball, PALS ~vf~b~l~, Svccer, Teen ~urnrrxer Baske~ball a~d Ilvlleyb~ll.
The ~84~ ~ yauth ~~uld also ben~fit fran~ t~vo neuv coll~b~r~tions that jus~
~ccurre~ thi~ ~ear: ~or~u~ ~~r~s~i Poltce A~hfe~i~ L~ague ~PAL} and the Expre~s
~occ~r ~lub.
All o# ~he~e p~og~arns w~~ld be ~vailable, #ree of ~harge, to all ?~~15 chi~dr~~,
age~ ~- 9 7;
~} ~v~ation w~~r~ se~vi~~~ ~ri~l ~e rov~de~~
~re~n~vo~d Uni~, ~~0~ ~reenv~r~~d Drive, ~ity ~orpu~ ~hri~t~, l`~xas ZIP ~ade
~5415 ~
~~ If rno~e than an~ lo~at~on fs ~tilize~ list other locati~n~ h~re: N!A
~} I nclu~ive dates ~f S~rvice:
Frorr~ ~~ptember 1$ ~~0~ #o Augu~t 3~, 2D4S
4} ~a ~ and Hau~s of ravided ~ervices:
~~~roal da~~s: ~:Q~ p.m. ~ 8:~0 p.m., I~onday through Thurs~~y
3~D~ p.m. ~ ~:~D p,rr~., ~riday
~~~DO ~,m. ~~;~0 p,rn~, ~aturday, f~r fa~~ athletic le~g~es
-~-
~~hool halidays: 5:~0 a~rn, - ~:D~ p.rn~
~umrn~r: 8:~0 a.m. ~ ~:D~ ~~rn. ~~hildren ag~s ~ - ~ ~}
~:~0 p.rr~. ~- B:D~ p,rn. ~T~ens ~g~s ~ 3-~ 8}, M~nday t~ru
Thursda~
5} ~l~,rnber ~f undu licated vuth to be ~e~vedl~du#t~ t~ be serv~d if a li~ab~e :
450 youth
G} Nlentor ta outh r~~io~ ~ t~ 1 D
a~ IVumberv#~ontact haurs erv~~ek~ ermon#h:
~~hovl D~ys: 2~ hr~lr~eek; ~ur~rrr~er: 45 hrslv~r~~k
T} ~~~crib~ th~ tar et ~~latio~ ta b~ serv~d:
The youth ~erv~d ar~ pr~marfly H~spanic ~~~°I~} a~~ Af~i~an American {14°l0}
st~,d~nts ~rho h~ve na ~th~r ~o~nprehensiv~ y~uth d~v~loprnent progr~r~
apporkunitie~ in ~uhich they can afford to parkicip~t~,
Th~~~ youth n~ed structured vppartuniti~s #o de~relop ~~ad~r~hip skil~s, p~rki~ipate in
~ea~n ~p~r~s, b~ r~~th pe~r~ in ~ur "~iub" environment, learn f~orn role m~de~~, and #~
knouv they are s~f~ v~hen a~ tl~e ~lu~. Th~ ~h~ra~teristics an~ n~eds of #h~se at-~isk
~~ut~ ~ill be~t be rr~~t b~ the Boys &~~ris ~luh prag~ams, v~hich are fi~e-tuned t~
~ddr~ss the~r ~ee~ for structur~ ar~d ~nrichr~ent, v~rh~l~ b~ing "in th~ nei~hborhood."
Anoth~r spec~f~~ and aft~n over-Iooked r~eed ~f th~ ~t-r~sk youth ~e ~erv~ is for
stability and s~ructure. ~Je see t~~ ~hi~~ren every ~ay, af ev~ry v~~ek, uwrhi~~ ~s
~xtrernel~ irnp~r~ant ta #h~ir s~nse of cor~~tanc~ ~nd p~~~i~t~bi~i~~. The~ kn~~ ~u~
r~utir~e, e~pec~ation~, and progran~s; tl~ey ~Cr~o~ ~e'll b~ here ~~~ them e~~ da
~Y Y
and that w~ c~re a~out thei~ sa~ety ~~d uvell b~ing.
Yau~h to b~ served ar~ ages G-1 ~ years,
8~ Describ~ ~ach ~~I of the s~rvi~~ ~ndlor ~a rar~ in~fud~n the irn act on 'uv~nil~
crim~:
~
~oal~s~: To br~ng ~YD B~~s.~ ~irl~ ~lub ~~tivi~i~s #v th~ residents of 784~ ~~rhi~h
~nclud~s homevuork a~~i~tan~~, tutv~ing, ~n~ r~creatian ~ct~vitie~ t~ de~rease ~h~
~egative effects of re~iding ~n this zip ~ode.
~~~~c~iv~~s~: ln ~ ~weive month ~er~o~, ~o~~ ~ ~irls ~lub p~r~~cipan~s u~ill hav~
~ncre~~ed th~fr p~sitive I~fe ski~ls to ~n~~ud~ be~t~r ~tudying h~bi~s, ~ar~icipati~n in
~e~~e~~ional a~tivities ~n~ ~oping ~k~lls.
~} Havrr ~rill ~~~s ~erv~ce ~e ava~l~hl~ to f~rr~i~ies r~rithout t~ans orkation:
Tr~Q v~n~ v~ri~l pi~k~up a~ many stud~r~~s as ~o~si~le after s~haol~ ~or~us ~hri~t~ I~D
~ri#I bus ~tuden~s ta th~ ~~u~ f~orn ~ent~a~ Park, Fanr~in, Houstvn, ~i~storyz,
L~xington and Travis during t~e r~onth af Jun~. Bu~es ~r~ll b~ pravid~d for r~rger
groups.
-~-
~~ D~s~r~be the "s~fe ~~sa e" lan ~or ~uthlfarr~ilies r~rithout trans ar~~~ion:
For th~ Aft~r-~c~ool ~rvgram, they w~ll use ~he ~lu~ var~ tv ~~~k up ~h~ldren; ~ever~l
~ralk ~o the ~lu~; and rnan~ are d~~pped o#f b~ ca~e-g~ve~s ~ho b~ing #h~m from
s~h~ol t~ the ~I~b, ~uring ~h~ sumrner, C~i~D r~ill b~s ~hildren fr~m six 154~ ~
schaol~ du~ing the month of Juiy ~~er~tral ~a~k, ~annin, Hous~on, Kostvey~,
Lexin~ton and Tr~vis}. INh~never tr~n~parta~tian for I~rg~r groups is required, th~y
uv~ll use ~us~~ provid~d by the school d~strict or th~ RTA~ ~'he ~afety a~ the ~~~#~
~efore, durin~ and ~ft~r an~ activity ~i~l be assured b~ adequ~t~ ~dult superv~s~on.
1~}~taf~in : De~~rib~ th~ st~f~irr lan ~o~ FYqB includin staff ~u enrisi~n and su or~
an~ h~w ade u~t~ staffir~ in the c~s~ of va~an~ie~ or extend~d ~~sen~es vuill be
ensured:
~ur h~r~ng p~li~i~s and pro~edu~e~ in~Eude backgr~und ~I~~ck~ f~r ~I~ staf~. ~v~n
the ~o~ches vuha par~~cipat~ in our ~~urs Dru~-free ~~ag~u~s r~us~ submit ~o
~~ckg~ound che~ks. ~II~ da n~~ depend an volunte~rs fo~ ou~ regu~ar ~lub prv~r~r~s;
how~~er ifa persor~ ~ffe~s to,v~~unt~er, a ba~~cground che~k is r~q~ir~d. ~II of our
~taf~ rr~ust b~ train~d on th~ ~ssentials of ~v~th p~ograrr~ming, s~fety, paii~i~s ~nd
pr~cedur~s of our ~lub, as ~vell ~~ spe~ifi~ aspe~ts af ~he progr~m~ t~ey ar~ hired to
run.111~e do n~t have hi~l~ turn-~ver.
~f there i~ an unexpec~~d v~can~y ar ab~ence th~t ~ffec~~ our programming we f~ll it
oniy urrith qualifi~d pers~~nel, svr~etir~es ~hu~l~ng frarr~ ar~e ~lub to anothe~ ~v~e a~lso
ru~ the ~a~stov~rn Uni#} to ~n~ur~ ~dequate sup~rvi~ion~
~ur Summ~r ~~ogr~r~ is p~~c~ded b~ ~ Job 14~~dy Prograr~ ~~nduc~ed ~n the spring
af each yearto trai~ teens ~~v uvant to ~rark in our ~ur~mer Prograr~. T~e ~eens
~u~t afikend ~very c~a~s each ~veek, p~rti~i~a~~ in h~nds-~n t~aining, c~~nplete
r~~~,mes, learn ~~li~i~s a~~ ~ro~edures, and ~emanst~ate that the~ ~~n ~r~rk v~rith
yo~th.
~very n~emb~r of our ~taff is at i~ast a high ~choo~ ~raduat~. ~nly one daes not
have an~ college hour~, mos# hav~ at least ~wo ~~~rs o~ ~~Ilege, and ~~r~e a~e
~o~leg~ graduates.
INe make ~v~ry ef~ar~ to t~k~ advan#age ~f ~II tr~in~n~ oppa~tunities off~r~d thr~ugh
our n~tiona~ and regi~n~l or~~ni~~~ions. In August vf ~~ch ye~r th~re is a Y~uth
Deveiopm~nt ~vrr~eren~~ ~ha~ ~~fers training in all pro~rar~ ar~~s. IIV~ ~en~ ~s
rnan~ ~~~#~ a~s ~ve ~ar~ to t~is ~vent, ~hi~h f~r three ~rears in~lud~d aur ~~r~ Lisa
5aenz on its nat'ronal planning ~o~nmittee.
The athle~i~, ~oci~~lre~r~~tian, and ~~~rning ~~nter staff provid~ th~ ~r~~t~ ~~tl~ th~
~up~~vi~ion a~d ~u~danc~ need~d ta fu~~tfon i~ th~s~ ~r~ ~reas. They ~a~re b~en
tra~n~d ~n Ba~r~ Progr~mmin~ ~kill~ and o~ten ~~e re~ruited #~rough schoo~ di~tri~ts,
D~I hllar ~nd vu~ lo~al univ~rsit~r.
~~r~re~n~vo~d Un~t ~ire~~ar, ~.i~a ~~enz, ha~ been v~ro~king ~orth~ Boy~ ~ ~i~ls
~lub sir~c~ ~ 99~ and h~s ~~monstrat~~ her exper~~~e in running ~li our ~rogra~n~
. _~_
uvith excepti~n~l e~c~er~~se. She i~ c~r~~fi~d, through aur nat~on~~ offi~e, to run mo~t
of our pra~rams ~nd has had exp~rienc~ i~ dai~g sa ~~r th~ last ~welve y~~rs.
AI~ coaches in ~~r ~~aur~ Drug-fr~~ ~,eag~ue ~r~ ~rain~d and ~~rti~~ed ~~far~ ~a~h
season~ ~taff rrrembers re~eive ~PR and Fi~s# Aid tr~in~ng. A~I li~~ ~uards are fufl~
~ertified~
I~. ~YD ~L~~NT R~C~~TRA~'I~N AI~D ~"~i~4~f{IN~ ~ERII~~~~
a} A Regi~tr~ti~nl~o~sent Farm must be ex~lained ~o ev~ry i~divi~ual ~~rticip~ting ~n
e~rery ~YD Pro~r~r~, Tl~is~orm au~horiz~s p~rki~ipati~n in ~Y~ Pragr~~~ and ai~vuv~
the Fi~~a~~ Agent, subc~n~ractor~s}, TDFP~, ~nd ~h~ stat~ agency r~~ponsi~le for
e~ralua~~n~ the ~o~m~,nity Yvuth D~v~lopme~t ~ro~rarn ta ~s~ tf~e info~mation
provid~d by th~ par~ic~pan~~ ~ar eval~,~t~orr purpo~e~.
b~ A Reg~stra#ionl~vnsent Fo~m must be ~omp~eted for ~v~ry ind~vi~ua~ p~rtici~at~r~g ~n
any ~YD Prag~ar~ far ea~h fi~cal ye~~, T~e Registrat~v~r ~orrn~ must b~ subr~itted
mont~ly t~ the Fis~al Ag~nt w~t~ th~ mon~hly billing.
c~ ~ JD ~~rv~ce Track~ng Forr~ must b~ c~rr~pl~ted for ev~ry p~rki~ip~nt r~ceiving
se~vi~e~~~} vn a r~vnth#~ b~si~. The ~ervi~e ~~ac~c~~g F~~m must b~ s~~mit~~d
monthly to th~ Fiscal Ager~t uwri~h the ~nonth~y ~i~ling.
Reg~~trat~on ~orrr~s ar~d ~ervi~e Tr~~king form rnust be s~~mitt~d fare~~~ ~or~th for
v~-hi~~ ~h~ ~ubcontractor~s~ reque~t re~r~hursement for service~prvgrarn ~~sts.
~II. ~~CU~IEN~AT'~~N ~F ~~RV~~E~
Docurnentation ~~ ~~I ~e~vi~es provided ta e~~h ~~rnr~unity Youth Develapment
par#i~ipant rnust ~e r~raint~in~d. All of t~e servi~~~ li~ted on ~~erv~c~ Tracking F~rrn
rnust b~ ~vcurnen~ed~
IV. BIL~.IN~ RE~~IIREM~NT~
The ~ub~~ntr~~tor v~ri~l subrr~i~ rnvnthly b~ll~ngs ~~~~ifying the ~osts in~ur~~d fo~ each
rr~onth o~ ~~rvi~e to the ~i~y r~presentative ~i~ted b~lor~:
Juvenile Asse~~rr~ent ~~nt~r I ~Y~
ATTN; ~el~na P~Ich~~
~YD Pro~ect ~vo~dina~or
~it~ of ~orp~s ~hri~~~
~2B Enterprize Pkwy, ~t~~ 1 ~4
~o~~us ~hristi, ~'exas 784~5
Th~ r~onthly bil~ing vuil~ co~sis~ ~f ~h~ f~~lov~rin~ documents:
a. Budg~t fnf~rr~a~io~ ~umm~ry ~nd R~imbu~s~ment R~que~t~
~. ~opies of i~voices an~ b~lls.
w ~ i
~
c. hllvn~hly JD ~~~vic~ Tr~ckin~ Form
d. Re~istr~tivnl~ansent ~orrn ~tv ~n~lude accurate ~nd camplete in~a~mativr~ privr to
~ubm~tting to fh~ Fiscai Agent}
e. Ar~y ~hange ~f lnf~r~n~taon to parti~ip~nts registr~tionl~on~er~t farr~
f. Any Preven~~on and E~riy lntervent~on ~urv~~s ~P~e and Past~
g. Any Preventior~ ~nd E~rly Interven~iorr ~a~i~factior~ ~urv~ys
~ubcontra~torv~r~ll adhe~e t~ th~ fall~wing b~lling sch~dul~:
E~PEN~ITUR~~ T~IR~U~H
~ept~mber ~~, ~~07 I~~~THLY BILL~N~ DU~ ~~4TE
~~t~ber ~, ~~Ol
~~~~b~~ ~1, 200~
Novemb~r ~0, ~~~~ I~ovember ~, ~~Ol
Decemb~r ~, ~~0~
De~~mb~r ~1, ~D~~ January ~, ~~~8
January 3~ , ~~~5
February Z~} ~~0~ Fe~ruary ~, ~~DB
I~~rch ~, ~0~~
hll~rch ~~I, ~Q~~
Apr~l ~~, ~~~8 ~pril ~, 2~08
~Illay ~, ~008
May 3~ , ~~08 June 5, ~~~8
June ~D, ~Q~S Jul~ 5, ~~0~
J~iy ~~, ~~~8 .
Au~ust 31, ~~~8 Augus~ ~, ~~0~
Septemb~r ~, 2008
11~ E~iPEN~ITUR~ ~~HEDU~.~
~ub~on~~~~tor agre~s that ~f fur~d~ ~re not expen~~d in accard~nc~ ~ith ~c~ied~le A-
~u~corr~~~c~o~ ~s~ir~a~e o~ FY ~~0?-~D~~ Expenafi~c~~e~ by June ~~, ~D~~,
~ubcontractor ~~I~ ~os~ any uncamn~~tt~d funds in excess of ~~,5~0, ~ub~e~~ to
reinsta#em~n~ through the ap~e~ls proce~s set ~ut b~la~. ~is~a~ Ager~t vwril~ n~t~~y
~ub~ontra~tor in wri#~ng o~ the p~ndin~ bu~~~t reduc~ion in ~ubc~ntr~~to~'s bud~~t and
giv~ ~ubcontr~~~~r ten ~~~} ~usin~ss day~ to respon~ ~ If ~~bcontract~r d~e~ no~
~espond uwr~th~r~ ten ~~ 0~ busir~~s~ days, then t~e budget adjus~ment ~ill be n~~de and
S~b~~ntra~~tor must ~ubmit ~n adjusted bu~get ~a Fis~~l Agent th~t ref~e~#s the redu~ed
budg~t ~mour~t v~rithin ten ~1D} bu~ines~ d~~~ the~~afte~. H~v~rever, ~~ ~ub~ontractor
disagr~e~ ~~~t ~x~ess funds are avaifabl~, then Fiscal Agent and ~u~~vntra~t~r uv~li
m~~t ~t an agreed upan tir~e ~n~ ~ub~ontractor~v~ll be ~iven tl~e o~portun~tyt~ pre~ent
th~ir ~a~e. Fis~al Ag~n~ ~~II ~~ke the ~ina~ dec~sion urrhether to r~instate ~r tarfei~ any of
Sub~~r~tr~cto~'s exc~~s un~ar~r~it~ed fund~. Any ~xc~~~ fun~s fo~feit~d by an~
.g_
~u~c~n~ra~tor ~i~l be ~~ed for other ~YD ~rog~ams,
~~heduie ~ - ~ub~on~ra~tor ~~t~mate of FY2D~8 Exper~ditures
Mi ~~tin~a~ed R~~~er~t of 1'otal
Expendit~res Bud e~
~epterr~~e~ Z~07 ~,~4~ ~°lo
~~#~~e~' ~~D~ ~,7~~ ~°lo
November ~~~~ 4,8~9 9°l0
~e~~mber 2~~~ 4,8~9 9°l0
J~n~~~'y ~D~B 5,4~0 ~10°l0
Febru~ry ~00~ 4,3~8 S°lo
11~2~rCh 20~8 4#~~~ 9°l0
1~~1"IN ~~~~ ~,~'~ ~ ~ ~°~~
N1~]I ~~~$ G,49~ 'I2°lo
June 2~~~ 5,9~1 1~°I~
,~uiy ~~0$ ~, 7~7 ~°lo
August ~~~8 ~ ,~8~ ~°lo
-~-
~oys ~ ~ir~s ~~ub o~ ~orpu~ ~h~is~i
Bu~ge~ Inf~r~at~o~ F~rms
~ontr~~t Pe~i~~: ~~pt,1, 2~0'T - Au~. ~1, 2405
~~4} ~th~r C~s~s
FYOS
D~scri tion ~n~ ~as~s for ~osC To#~~
U~ilia~s: Ei~ct~ici R~liant E~e~ and ~i U~i~~tie~ ~9 ~1~.84
Yvu~~ M~m~~rShi IPt~ r~pl feeS: B~se~ On Me~n~ershl 1 ~ O 1~~. D~
Fro ana ~'ees for a~ le~st 454 ~YD ar~ici awts includin
all At~l~tic Lea es Summ~ Pra am a~d A~er-sch~o~
P~ro am ~
TUTALr D'~'HE~ ~~~TS ~ 19112, SD
-~ 3-
~U,~~~NT~~T~R; Bo~s ~ ~irls ~lub of ~o~rpus ~h~sti Reques~ ~o.
~C~NTRA~T PE1~I~~: 91~ 11~~~"~ to SI311~~~8 l~eporting Man~h
TI'~L~: ~a~nun~~ ~auth De~~lapment ~rogram
ATTA~I~N~T B~~
BL~~~T~D ~NF~RM.ATI~N ~ Y AND ~E~VIBUR~EMENT Rr.~~~UEST
Pers~nnet - ~alarie~
Pragram~ming
Te~ Pr~gra~m Coar~inat~r
~aciallRecrea~on
Athl~irs
~thletics~~uxnmer
Lean~i~g Center
~earn~a~ Ce~t~rl~~rnmex
Front Desk
TOTAL
Pers~n~el i Fringe
~•~ i ~ w~
ND~~
TOTAL
Pe~sonner - Tra~el
T~'~AL
Materials ~ud ~u lies
Non~
T~TAL
R~~al, Lease ax Purchase
~f ui m~t
T~TA~
~th~r ~osts
~~o~t
Bud e~~d
1~,531.2U
~,40Q.04
1,92~.D0
~,400.~0
8~4.40
9,dD~.~O
432.~0
3,540.~D
~4,987.20
O,OD .
O,~D
~.~~
D,O~
~.4~
~
~,~~
~.~~
~
U,~O
(i~ - ~~~ ~~~~y ~~~
~1) I~'TD (~} YTD Amouut ~n~y
Ex ~de~d Iuvoice~i ~uested~ A~~. Paid
~tllltl~.5 ~~Q1~,$~
You~h N~emb~'!I'2'o~'am fees ~ D,14D.0~
T~'r'AL 19,11~. ~~
T~TAL ~4,1~O.~D
'~ Amounts ~xpe~~.ed ca~ot exc~~ ~.mount budge~ed
z~ertify that ~~e ~xpendi~ur~s sh~wn ~bo~e ar~ true and ~hat supporti~~ doc~nentatio~
~s attached to su~stantiate ~hem.
~u1x~n~ra~tor's Aut~orized Si~nat~re --- Dat~
Pay~ ~tharizat~~n ~i~natur~ Dat~
~-
Attachment B~3
Boys 8~ ~irls Club of ~orpu~ Christi
~u ~~ ~~ ~~~~ari~r~
~. ~~} Per~onnel - Salar~es
~alarie~ charg~d to this ~r~nt are based on current ye~r's ~ampensati~n.
~he perc~n~ag~ is based on the partion ~f staff s t~r~e being char~ed t~ #his ~rant.
~alary increa~es ~ar ~~~7 va~ied ~etwe~n 4°1~~~°I~. A s~milar in~~ease may be auvarded ~~r ~00~~
As the nu~nber of chil~ren increase during the summer, ~o does t~e num~er o~ staff.
A B C D ~ F
position or Title Number
o~ Staf~
fvr
Position Average
~ull-Time
Mont~l~
~~la~y P~r~ent of
Time on
Bud~ete~
P~~ition ~lumber of
Mont~s
Er~ployed ~ost
~B~C*~*E~
~~"otai}
~~~grarnming ~ ~,~19 4~°10 ~~ 13,~31.~0
~~en Progr~rr~ ~ 5~~ 4~°l0 ~ ~ ~,4~~
~ocia~lRe~r~atio~ ~ 40D 4~°l~ 1~ 1,~~0
Atf~le#ics ~ G5~ 40°l~ ~~ ~~40D
Ath~eti~s 1 . ~~~ 40°l0 3 ~G4
Le~rning ~~nter ~ ~,00~ ~44°l~ ~ ~ 9,~0~
~e~rn~ng ~enter 1 ~G~ 40°I~ 3 43~
~ran~ ~esk ~t~ff ~ 8D~ 4D°l~ ~ ~ ~,~4D
Ta~a~ ~~~ari~s 34,9~~.~a
{b} Per~~nnel - Fringe Bene#its
N~ FR~NGE BEN~~IT~ INILL BE ~HAR~E~ T~ ~RANT'
~er~onnel
~~5~ FI~A a~
~.~~°~a
Program~ning
Te~n Pr~gr~m ~
~ocra~lRe~r~ation
Athleti~s - ~ ~f~ff
Learning ~~nter ~2 ~t~ff
Front Desk ~taff
~'vtal ~ost ~.0~
-15
~. ~onsum~ble ~upplies
~V~ ar~ not ch~r~ing an~ r~ateri~ls ~r ~upp~ies t~ th~s grar~t.
~. Renta~, Lea~e or Pur~h~~~ of ~~~~pment
IJVe ar~ n~t char~ing an~ equiprnent ca~ts to this ~rant,
4. ~ther ~o~~s
U#i~ities -~9,0~ ~.~0, b~s~d on our ~~~7 b~dget, v~ill inc~ud~ ~I~~tri~it~ ~nd
~i~y ~~iliti~s, Ea~ch mont~'~ ~~Il~n~ ~vill be subrnitt~d at a 40°l0 ~harge for
re~r~burs~rnent throu~h the ~Y~ g~ant. The ~~t~mated cos~ is based ~n
~~~7 budget.
O~r ~~OG financ~~l r~vealed ~h~t it ~~tuall~ cost us ~199 p~r mernber
senr~d ~~~~5,fi~~ t~erve ~,4~7 youth~ d~r~ng that ~iscal ~re~r. Th~ f~~s
~harg~d to this grant d~ n~t eq~~t~ to the a~~ua~ ~ost ~f o~r serv~ces. Illle
a~~ tl~e ma~t reaso~able ~rogram of its kin~ `r~ ~orp~s Ch~~~ti, even
c~ming in far b~lo~ t~e ca~t ~f ~ur ~~ty'~ Latchk~y p~ogra~.
Y~u#h N1er~bershiplPrograr~ fe~s, ~1 D,~~~, cha~~ed a~ ~ 00°lo far ~Y~
pa~ti~ipan~s, ~r~ll ir~clude:
~ After-s~hoo~ progr~m ~~~0.~~ anr~u~l fee~ for up to ~~ GYD
par~i~ipa~~s. This in~lu~~s a~ll a~t~r-s~hool da~s, f~orn ~:~Dp~
until G:OOprr~ and ~chool ho~id~ys fro~n ~;~Oan~-5:~~~m, for
t~~ 20D~-~~OS ~c~~ol ~~ar,
~~urn~er Progr~~ r~vnthl~ fee ~~SD p~r r~~n#hlper y~uth}
f~r ~p ~o ~OD ~YD part~c~pant~. lllle caul~ se~ve ~D~ diff~r~n~
~YD youth each of the th~e~ months ~f the ~umrr~~r
~ro~r~rr~, vuh~ch c~uld am~unt ~a ov~r G0~ ~ifferent youth,
the same ~0~ ~or e~ch ~f three m~nths, ~r ~ny varia~~on
ther~in.
~ ~purs ~rug-free B~~ketball Le~g~~ ~nd other Athlet`rc
Leagues ~range~ from ~1 ~.~~ to ~3~~~~ ~ee~ f~~ up to 7~
~YD p~rt~cipant~;
Th~se p~ogra~ns ~r~ fully de~c~ibed ~n the Pr~grar~ 1Va~r~~iv~, unde~
~~'I~VJC~~~l~0~1'~1~? ~~~~1'f~~f01~.
^ Pot~n~~a! Actua~ ~st of ~ervi~~s: up ~o ~1 ~ ~,40D
^ Being cha~rged ~~ th~ g~~nt: $~4,1 ~~
^ ~ P~tential ~ash mat~h: up ~o $8~,~~D
_~~_
Atta~hmer~t C
~TAND~IRD TER~I~ AND ~~N~ITI~~I~
~~or~~~nityY'out~ D~velvpment Pr~gr~rn ~ontr~~t~~
P~r~r'es. For the purpo~e~ ~f thi~ docume~~, the Tex~~ Deparfr~en~ ~f F~rr~ily ~rrd
~ro~ec~i~re ~~rvices vuil~ hereinafter be r~~er~ed to as the Departrr~~nt, The ~i#y ~f
~orpu~ ~~rris~i ~il~ hereinafter be ~e~er~~d to as the F~~~al Agent. "Boys ~nd ~irl~ ~1r~b
o~ ~or~~rs ~hrr's~i"vuil! he~ei~aft~r be referred t~ ~s the ~ub~ontra~tor. Th~ ~omrnun~ty
Youth ~e~relopr~ent Pr~gra~ ~rill here~nafter be re~erred t~ a~ ~YD ~ro~rarr~.
~E~TI~N 1. LECAL AUTH~R~TY
~ub~ontr~~tor assures a~d gu~ran#ee~ tha~ it po~sess~s #he ~~g~l ~uthor~ty to ~nter in~o
this ~ontr~ct, to r~ceive the funds a~uthori~~d b~ thi~ ~ontract, and to per#~~rn th~
s~rvi~es ~ub~on~ra~tvr has ~brigat~d ~t~ea~ to per~~~~rr under thi~ ~o~t~~ct. `~he per~on
signing th~s ~or~tr~~t o~ behaif of ~ubcontr~~t~r he~eb~ vu~rran~s that f~elshe has b~en
full~ au~hor~z~d by ~ubcon~ra~~~r to ex~~u~e #~is ~ont~a~t on behalf a~ ~~b~~ntrac#~r
an~ to validl~ a~~~ I~gal~~ bind the Sub~ontracto~ to a!I tl~e ter~n~, p~rfvrm~n~e~, and
~rovis~~r~~ her~in ~et fvrth'
A~cep~an~e of funds under this contra~t acts ~~ ~c~e~tance of the authori~y of the ~tat~
Auditor's ~ffi~e, HH~~ Of~ce of lnspe~ta~ ~eneral, or any ~u~ces~or agenc~, ~a aud~t
~r inv~stig~te the ~xpenditure ~f funds under this con~r~c# or ~ny sub~ont~act.
~u~~antr~~tvr fu~th~r agr~e~ t~ ~ovperate fully v~~th the ~#ate Aud~t~r's Dffice ~r it~
~uc~e~sor, includ~ng providing ~II ~e~ords requested. ~u~c~nt~actor v~r~ll ~ns~re th~t tl~i~
clau~~ ~ancerning the au~hor~ty ta audit f~nds r~~eive~ ir~directly b~ subc~ntract~rs
through ~ub~~ntr~ctor an~ the requirernent~ to ~~operat~ ~s ir~~lud~d ~n any
sub~~ntr~c# it ~urrards.
Th~ ~ub~ontra~t~r agr~es t~ ~~ in campl~ance uvith all ~p~licable Fed~r~E, ~tate an~
loca~ lavu~, inc~udir~g but n~t lirn~ted to, th~ ~~~Iow~ng: 4~ ~vde of Federal Regul~tians
~"~FR"} ~a~t 9~, ~ff~ce af ~lana~em~nt ~nd ~udg~t ~"~MB"} ~irculars A-8?, A-1~~, A-
1~ D, and 4~ T~xas Admini~tr~tiv~ ~~de ~"TA~"} 7~~.~4~~2~~ as ~ppli~~bl~ and
amend~d. In the ev~r~~ ~~ any conflict ~r ~antradi~ti~n b~tw~en or among #he
r~gulation~ r~f~renced ~n ~h~s ~or~tract, the re~ul~tions shall cantro~ +n th~ ~~llo~r~ng
or~~r ~~ p~ec~~~nc~: 4~ ~FR P~rt ~2, ~MB ~i~cul~rs ~~8~, A-~ ~~, A-~ ~~, ar~d 4D TA~
?'3~~~40-~~G.
~ECTI~N ~, fND~PENDENT ~~NTRA~T~R
~# i~ expressly unde~sta~d and ~g~eed that the Fis~~l Ag~nt is c~r~~racting v~ith
~ub~vntra~tor as an indepen~ent ~ont~~ctor. N~ prov~s'ron o~ thi~ ~antrac~ ~r act ~f the
F`rsca! Ag~nt in ~erf~r~n~n~e af th~s ~vn#~ac~ ~h~ll b~ can~true~ ~~ ma~Cing
~u~~~nt~~c#or th~ ~gent, s~rv~nt, ~~ empla~ee vf ~he Fisc~l Agent; ernplo~ree~ o~
~u~contractor ~re not emplayees of th~ F~sca~ Agent; ~nd ~~~contr~c~or is svl~l~
re~pon~ible for employ~e pay~oll~ and cl~~n~s ar~sing ther~from.
_~~_
~E~T~~N ~. FlN~#N~IAL LII~ITAT~ON~ AN~ ~~I~~~~~RAT~ON~
A. T~is Cvntract is ~# all ~imes cor~#~nger~t upon the availab~lity and receipt of ~~~te ~r
~~d~r~l funds that h~s bee~ a~lv~ate~ #o the Fi~~~l Ag~n~ o~ t~i~ ~ontract an~, if
funds ~v~ this ~ontr~ct ~e~~rr~~ unava~lab~e dur~ng any bud~et p~riod, this ~o~~~act
m~~ b~ irr~~n~dia#~ly terr~in~te~ ~r reduced a~ th~ disc~etion of the Fiscal Agent.
B. T~e F~s~al A~ent agree~ to pa~r the ~ub~on~~actor fr~~n availab~e ~und~ for ea~h
s~rv~~e render~~ in ac~vrdan~e v~ri~h t~e t~rrns of th~s ~ont~ac~ up~n receipt ~f a
proper and verifie~ stat~rnent and aft~r deducting any kn~~rn previous
ov~rpayrnent rnad~ by ~h~ Fiscal Agent. If pr~~rar~ in~orrre ac~ru~s, th~
~ub~ontra~tor a~rees ~o return to the Fi~~~l Agent an~ ~n~~m~ that ~x~e~ds a~~u~l
co~~~ in~urred for se~vic~s r~ndered under this ~antract. In n~ event sh~ll
paym~nts ex~eed ~I~e ~~tal bud~eted arr~o~nt ~s ~rig~nall~ approv~d in ~~i~
~ontr~ct or as ~ubsequ~ntl~r am~nded by bo~~ par~ies.
~~ The b~sis for p~~n~~nt for se~vi~~s rendered under ~his ~ontr~ct i~ ind~~a~~d in the
servi~e term~ in t~e budge~. Th~ ~~~c~r~tracto~ agr~es to this basis for pa~m~nt
ar~d t~ adhere to th~ fiscal and billing ~~I~~~~s a~d pr~~edure~ of the F~scal Agent.
The Fi~c~l A~ent is ~ot oblig~ted to pay unautl~o~~z~d co~ts or to pa~ more than
the ~ubc~n#~~ctor's all~v~able and actuall~r incurred ~~~ts ~on~is~ent ~vith F~der~l
~r~d ~t~te regulatio~s,
The method o~ payr~ent i~ ~ost reimbur~ernent. ~'his r~~ans th~t ~~s~s s~~u~d only
be bill~d ~ft~r th~~r hav~ ~~t~all~ ~een in~urred ar~d hav~ b~en paid b~ the
~ubcontracto~. ~~~~~ ~houl~ b~ bi~l~~ to t~~ rnvnth ir~ v~rhich ~~ey ~~re in~u~~~d,
eitheron the p~irr~ary birling v~~~herfortha~ m~nth or~n a~ suppl~m~ntal b~llfn~, i~
they ~r~ na~ paid ~n ~'rm~ to in~lude them ~n the p~ir~ary vou~he~. C~st~ ~hould not
b~ billed to the Fisc~l Agerrt if th~y h~ve no~ ~~t b~en p~i~.
~~ Pa~~ent for s~rvi~es r~ndered un~e~ t~i~ ~~ntract v+~rll be ma~e Nr~ a~cor~~n~e
utrith the do~ume~tation out~ir~ed in the Budge~ Inforrnation Sur~rr~ary ~nd
R~irnb~rsement Re~u~st, ~s set o~~ i~ Atk~chment B,~ to #his ~vn~ract. Pa~n~ent
~hall be authorized o~ly upon the ~ubmitt~l vf an appr~pri~te inv~i~e an~
~upport~n~ dacur~~nt~tian to th~ Fisc~l A~ent,
~~ Invoi~e~ mu~t be su~~itt~d at le~~t onc~ a month ~~ s~t farth in the Pa~~ent
~chedu~e ~s p~r Att~chr~~nt A-~ of thi~ ~ot~tract. ~~ilur~ ta ~orr~ply ~'rth this
r~quirern~n~ v~r~ll r~sult in a dela~ fn payr~ent ~nd v~rill be ~~bject to the pr~v~sion~
c~n~~rn~r~g cha~nges an~ amen~m~nt~ in thi~ ~ontract.
F. ~~nd~ under this ~ont~act cann~t be e2~~~ed priar to ~he ~irst da~ n~r ~fter fh~ la~t
day of the ~~n~rac~ P~r~~d.
~. The Fis~al ~g~n# ~ha~l no~ he liable t~ ~~hc~ntr~~t~~ ~or ~ny charge~ und~~ thi~
~~~_
~on#rac~ vuh~ch ex~~ed the tatal funding amvur~t specified.
H. ~II fur~~s une~rn~d ~r un~x~ended in the p~r~o~ma~ce of #his ~~n~ract ~hall be
r~t~ined by the Departr~rent.
li TI~~ ~ubcon~r~~tor is respor~~ible for su~mitting bi~l~ in ~n a~cur~te ~n~ time~~
ma~ner b~ the ~th day ~oilo~ring the month rn ~uhi~h ~ervic~s ~re pravided. T~e
Fis~al A~~nt vuil~ r~rake re~sonab~e ~ffarts to prac~ss a~l ~i~ls re~eived in an
~ccura~~ and tim~l~ n~ann~r but doe~ n~t ~varrant irn~nedi~t~ payrn~r~~,
R~im~urs~ments #o Subcor~tract~r ~viil be pa~d by th~ Fiscal ~g~nt v~rhen p~~rrr~ent
~s r~c~ived fro~r the Department.
J. Tl~e ~ubcontra~tvr ur~ders~and~ and agrees t~at prior ~vritt~n ~p~rova~ mus~ be
s~~ured:
1 ~ F~rtransfers ~etween fine iterns ~~r an~ ~oli~r ~mount. L~c~C of ~rior
approval in #h~~~ instanc~~ ~i~l be gro~nds for n~~pay~nent of the item ~r
it~rr~s i nvo Ived;
~. IN~en tran~f~rs, ~eg~rdl~ss ~f th~ ar~ount, v~auld ~esult in ~ s~gni~~cant
change in th~ charact~~ o~ scope of the prvgrams. Lack of prior apprQVa~
in t~ese in~tan~e~ v~ill be ~ro~nds for recove~y of un~ppraved payrnents
and terrnina~~an af thi~ ~on#~a~t a~t the option af the F~scal Agen~; and
~. Vl~hen n~ed~ng to ~dd a iine iternr cvst, ar expend~tur~ ta the hudg~t.
Appr~va~ rn~,~t b~ obtained ~n ~riting prior to in~urring the ~xpen~elcost.
K. For ur~~~ rafe ~or~#r~c#~ or~ly: The ~ub~ontr~ctor shal~ provi~~ the ~i~~al A~ent ~
~~ta~ bill ea~h month in th~ ~orm~t prescr~b~d b~ the Fiscal A~~~# and shal~ ~~cept
~s payment in f~l~ th~ ~on~ra~t~~ u~it r~#e redu~~d by an amount equEVale~~ ta t~e
req~ired ~e~~entage of cer~~~ied laca~r r~sou~~e~ as appl~cable.
~E~~~~N ~. LIABILIT`Y F~R RL~PA~fI~~N~'
~. ~isc~i Agen~ retains t~e ri~ht to ~~~per~d fir~ancial assis~ance, ~n ~v~~l~ ~~ i~ ~art,
to ~r~tect th~ ~nte~rit~ of fu~nds ~r ~~ ~nsure prop~r ope~a#i~~ o~ program~,
provide~ ~ubcontr~cto~ i~ ~iven pr~~p~ notice an~ the opporkunity~or~ h~arin~
~~thin #Mi~t~ ~~0} ~ays from such suspens~or~.
B, A~I p~yments under th~s ~~ntra~~ ~r~ subject to ~udit b~ t~e Dep~rtment ~nd th~
Fisca~ ~gen~, ~u~con~r~ctor ~hail assur~e ~i~~ility far r~p~y~nent o~ fund~
disbu~s~d uvhere s~~h dis~urs~r~ent is subs~qu~nt~~ determin~d tv be irr~prop~r or
unautl~oriz~d. ~ub~~n~~a~~#~~ sh~~l pravide tl~e Fis~~l ~gent v~rith a feasible plan for
repa~~rrr~ent af di~~ll~v~r~d c~st~ v~rith non~~ed~ral ~und~. Rep~yrnent ~f s~ch ~unds
ta the Fi~cal Ag~nt s~ali b~ in accord~n~e v~rith ~he Prarr~pt Pa~men~ Ac~.
~ubcontractor shall al~~ r~pay to th~ F~s~al Agent an~ funds ~oun~ tv hav~ be~n
~ ~~ _
p~~d for ~h~ ~a~ne s~rvice fror~ ~unds oth~~ than ~YD Progr~~n ~unds. In th~ ~a~s~
vf dup~~cate ~~y~rents, tl~e ~~s~~l Age~t r~a~ a~so ~ithhoid any ~arn~d fun~s o~
~ubcon#r~ctor un~~~ thi~ ~ontract or ~ny other ~antract p~nding ~ati~fa~t~on o~
a~y ~~pa~rment obli~at~ans unde~ this ~an~ract ar an~ o#f~er ~ontra~t du~ #~
p~yr~~nt~ ~hi~h wer~ ir~proper ~~ un~utharize~.
~E~TI~N ~. ~HAI~C~~ AND A~I~NQI~ENT~
The ~ub~vn~rac~or ~grees to r~otify the ~~sca~l Ag~nt i~nm~d~ately of any sig~ifi~ant
ch~n~~ ~fFecting the ~u~~an~~ac~or ~nc~u~~ng, but nat ~irnited to, ~hange ~f
~~bcontrac~~r's nam~ ~r ide~tit~, ov~rn~rship ~r c~ntr~l, goveming board ~n~mbersh~p,
p~rs~nr~el, or pa}~~~ id~nt~~~c~ti~n number. ~u~~vr~tr~ctar sha~l pravide notic~ in uxrriting
to Fi~~al Ag~nt vui~hin t~n ~1 ~~ ~~rk~ng da}~s of charrge.
No ~ha~ng~s ~r amendrr~ents to #his ~ontract ~h~ll be made ex~ept in v~rri#ing ~nd si~n~d
~y bath partie~ h~~eto, unl~ss such ~hange is in ~he forn~ of ~ vrrr~tt~n n~ti~~ ~~
modificat~on or ~ire~tive i~~ued by th~ Fisca! A~ent a~ desc~bed belo~r.
A. The Fis~~l Agent m~y give a notic~ of modifi~a~aon ~r ~ir~~tive in the e~ent ~r~y
~Iteration~, ~eletion~, or a~ddi~i~ns are requi~~d d~~ t~ changes in Fe~era~ ar ~~at~
law~ or r~gul~tions applicable to ~YD pragr~m~, vuhich chan~e~ shali ~~ke ef~~ct
~uto~nat~c~l~y upon th~ ~ff~ctive date of su~l~ Fede~al or ~tat~ ~aws or r~gulati~r~s.
B. Rei~n~~r~~~nent mad~ to the ~ub~ontr~ctor ~ha~l no~ ex~~~d the ~u~cantra~ctar's
a~tual cv~~s to provide the servi~~s und~r this ~ontract and ~h~t th~
~ubcantractor's ~~tual cv~~s, both dir~ct and indir~~t, rnust be al~ouvabl~,
r~ason~hl~ ~nd ~Ilacabl~ ~cco~d~ng t~ 4~ ~~R Park 92, DNiB ~ir~u~~rs A-~l, ~-
1~~, A-~ ~ 0, 4~ TA~ ~~~,~4~-~SG, ~nd an~ ather ~pp~i~abl~ r~~u~ati~r~s~
~. The ~'isca~ Agen~ may give a notic~ ~f rr~v~if~~ati~r~ ~r direc~iv~ t~ r~du~~ the lev~l
af f~nding under the ~on~r~c~ in the ev~nt v~ ~ redu~tion of fundin~ tv th~ Fi~cal
Ag~nt ur~d~r a~y F~d~ral, ~ta~e ar Iocal program.
D. T~r~ Fis~~~ ~gent rr»y issue a palic~r di~ective that sh~ll have th~ ~ffe~t ~f
~~tabl~shing, fnte~p~e~~n~, ciarifying or qu~lifying ~#~e t~rm~ o~ thi~ ~antr~ct. ~uch
polic~ directiv~s ma~ nat alter the ter~ns o~ this ~ontract in ~r~er ~o ~e~ieve the
Fiscal Agent o~ any vb~ig~tion to pay fvr performanc~ rendered ~r co~ts in~urre~
b~ ~ubc~ntr~ctor prior to th~ dat~ of su~h direc~iv~.
~. ~he F~s~al A~ent may give ~ nvtice of modification to increas~ th~ ~m~unt of
fun~s avai~abi~ und~r~his ~~ntract if su~h fun~s b~corr~e ~~railabl~ and i~ is in the
be~~ ~nterest ~f th~ Fis~a~ A~ent t~ ~o so ~~thout th~ so~i~itation ~f ~ddi~ion~l
proposals.
_ ~p _
~~~Tl~~! G. A~~~LINTINC ~~{~UIRE~I~NT~
Th~ Sub~ontractor agre~s to a~here ta ~en~ra~ly Ac~~pt~d A~cour~tirrg Prin~iple~
promulgated ~y th~ Arneri~~n lns~itute af ~~rtifi~d Publ~c Accvuntant~ and to fotlo~r
~is~a~ A~ent and ~epartr~~nt fiscal m~~agement p~l~cie~ and proce~ures ~n subr~itting
t~rr~~ly b~lling and maintaining financial r~cords requ~red t~ ~e kept underthi~ ~on~~a~t.
~~~T~~N T. RE~~RD ~(EEPINCI~EP~R~`IN~ REQL~~REMENT~
A. Th~ ~ubc~ntr~c~o~ ~~rees to subrnit servic~ ~eli~rery reports requi~ed b~ thi~
~antr~ct, s~lf-evaluati~ns ~f perforr~ance, an~ ~th~r repo~ts re~uested by tl~e
Fi~cal A~ent or ~epartrr~ent in appropriate farmat an~ ~n a tirn~iy ~asis; ~nd make
availabl~ ~t ~~ason~b~e tirr~~s ~nd ~or reas~r~abl~ periods c~i~rr# rec~rds an~ other
pr~gr~~rna#ic or#inancial reco~ds, boak~, ~eporks, and suppo~tin~ docurnents far
~~vie~ring ~n~ cap~~n~ b~ the ~is~a! A~ent, th~ Depar~r~e~t, ~h~ ~J.~, Dep~r~rnent
a~ Heal~h ~n~ Human Servi~es ~"~HH~"~, o~ ~heir au#ho~iz~d repre~en~atives~
B. ~h~ ~~b~ontr~ct~r ~grees ~o rnaint~in fin~ncial, pr~gr~rnrnat~c, ~r~d s~ppo~ting
docurnent~, statistic~l ~ecord~, ~nventori~~ vf n~nexpe~d~bfe praper~~ a~q~ir~d,
~nd other ~ecar~s p~rt~nent ~o ~~a~m~ submit~~d du~ing the ~~r~~ra~t Peri~d f~r a
n~inir~ur~ ~f five ~~} ~e~rs aft~r th~ terr~~natiar~ o~ t~e ~ar~~ract Peri~d, or far five
~~} ~ears af~~r the en~ of the Fed~rat fisc~l ~~ar in ~rh~c~ s~rv~c~~ vue~~ p~ovided if
thi~ ~ontrac~ ha~ no specifi~ termir~~ti~n d~te. If any litigati~n, claim, ~~ au~it
i~va~vin~ ~f~~~e r~cords beg~ns ~~fare the five ~5~ ye~r per~ad expires, the
~u~c~ntrac~or~~ll keep th~ r~~~rds ar~d dacumen~s fo~ no~ le~~ than five ~rears
~nd until all ~it~gat~o~, clair~s, ~r audit findings a~~ r~~olved. The ca~e is
~~nsidered r~solved ~vh~n a final order is ~ssue~ in liti~ation, ar a urrri~ten
ag~eer~er~t i~ enter~d inta ~etv~reen ~he ~epa~trn~ntJFiscal Ag~nt ~~d the
~ubcontracto~, ~~ntr~~~ Peri~d rr~eans th~ be~~nning d~t~ thr~ugh ~he endin~
date specified in th~ orig~nai ~ontract; ex~~nsi~ns ~re considered to b~ se~~rat~
~ontra~t periods.
~. ~u~~ontra~t~r sha~l ~~r~plet~ and su~~nit ~II n~cessary data on p~rticip~nts
en~oli~d in its program ar~d r~ust do so a~c~rdi~g #o ~n~tructions ~nd defin~tio~~
pr~sc~ib~d by th~ D~p~rtmen~ and th~ F~sca! A~~nt. ,
D. Failur~ to subr~it r~quir~d repor~s to ~he Fiscal Agen~ n~~~ r~~ult in ~ithhoiding by
th~ F~scal Ag~nt of an~ payrr~~nt~ ~therr~ise due until ~u~h tirn~ as t~e
~ubc~ntractor rn~et~ the delinquen~ ob~igati~n~.
~. ~ub~~ntractor ~h~l! s~bmit a self-~vaiuation re~or# ~~thin 4~ ~~ys f~llovrring t~e en~
vf th~ ~ontract ~~riod. Th~ self-~valu~ti~n repart shauEd ~dd~e~s the
. ac~ompli~hr~~~ts v~ th~ pr~~rarnlserv~ces, th~ effe~tiv~ne~s ~~ the services
pravid~d, and the attain~n~r~t ~f ~u#put measure~, evidenc~-ba~~d per~orrnance
r~~a~ures ~nd program goais li~t~d 'rn th~~ ~~~~ra~~.
_~~_
~~~~I~~ ~a ~~~~~~~~~~~~~
A. ~ub~ontr~~tar agr~es ~o# t~ suble~, ~ssign, transf~r, conv~~ or oth~rwise disp~~e
of this ~ontra~t ~r any ri~ht, ~~t~~, obli~ation or ~nt~r~st it rr~ay have t~er~in to ~ny
third p~rty vui~hout priorvuri~t~n ~ppraval vf th~ ~iscal Agent, v~rhicl~ inc~udes full
d~scf~sur~ ~f th~ parti~ular~ ~~ such a~r~er~en~ and ~pe~ial a~ssurances that su~h
th~rd part~r shall ~vmp~y ~rith a~l p~ovisians of the g~ver~ing lav~r~, th~ terr~s ~nd
~~or~ditivns ~~ th'rs Co~tra~t, ~tate of T'e~cas palicie~, F~der~l r~~ul~tions an~ Fis~a~
Agent pa~ici~s, inclu~~ng the qualifi~ation~ of the ~ub~~ntractor to per~orm and
r~~~t ~tan~ards of th~s ~ontr~~t ar~d the ~ornrnun~ty Y~uth Devel~pment Pl~n vf
~p~ra~~on. ~ r~on-gvv~rnr~er~tal ~ub~o~tr~~tor s~al~ assu~n~ fu~l liabi~i~~ for a~~r
third part~ actions and ~h~li hold h~rml~~~ ~h~ Fi~~~l A~ent, th~ D~p~~km~~rt, and
th~ ~~ate ~f Te~as ~~om the acti~~r~ ~~ an~ ~h~rd par~y~ Failure b~ a non-
ga~rernrnental ~ub~on~rac~or to inf~~rn th~ F~scal A~en~ ~f ~h~ in~en~ to invalve any
third par~~ ~hall reli~ve th~ Fis~al Agent, th~ D~p~rkrnen~, and th~ Sta~~ of fi~xas
of ~n~ ~nd al~ IEabiii~y and rnay result ~n initiation ~fi pr~~edu~es to terminate this
~ont~a~#, among oth~r r~medies ~h~t Fis~al Agen# ~r Departmen~ may be entitl~d
to se~k, T#~~ Fi~cal Ag~nt shall not be oblig~t~d or liable under this ~~nt~a~t ~v any
party other than ~~bcantr~~tar ~~r ~~yrnent of ~ny ~noni~~ ar f~r provisions of ar~
Y
good~ or servi~es unle~~ the Fi~c~l Ag~nt ~n v~rriting ~p~cifi~~lly ~gree~ #~ su~h
iiability. ~
B. The Sub~ontracto~ ~urthe~ agrees t~ provid~ ~taternents ~~om ~ub-~ub~ontra~tors
signed by an oif~~ja~ du~~r ~uthoriz~d t~ lega~l~r oblig~te th~ ~ub-~ubcar~tr~~tor ~nd
~~kest ~o tl~e fact that it shall provid~ the servi~~s a~ repr~s~nted in thi~ ~on#ra~t,
i~cludin~ th~ incorpvrat~d d~cuments, uvitf~ no di~ru~~ion to ~ervice ~e~ivery. A
s~mil~r sfa~~rr~~nt ~nust be s~~ned ~y each ~ub-subcantra~t~r v~rl~a ~ri~l provide
s~rvi~~~ as p~rt of thES ~ontra~t. ~a~h ~ub-subc~nt~ac~~r rn~~ be r~qu~re~ t~
sub~it av~rner~h~p inf~rm~tion and a~h~r ~ntor~at~~n re~a~ted to th~s ~~ntr~c~. Th~
~ubcantract~r mu~t di~~las~ ~o F~s~~l Ag~nt an~ and a~ll info~m~~ion reg~rding the
~ub-s~bcontra~tors ~s it pertains to thi~ ~on~~a~~, dur~n~ the ~~ntra~t Pe~iod,
~. ~ub~ontractor shal! hav~ pro~est ~rocedur~s in plac~ to h~ndle and res~lv~
disputes relat~ng ~o its procur~rn~nt.
D, ~n~ o~ th~ work or ~ervices s~e~if~ed in this ~ontra~t vuhich sh~lf ~~ per~orme~ b~r
oth~r than ~ub~ontractor ~hall b~ ~viden~~d by a uvr~tt~r~ ~ontr~~t s~ecifying th~
t~rrr~s and conditivns of suc~r p~rforrnanc~~ ~~hc~ntr~~tor shal! r~ai~t~~n a~d
adher~ t~ ar~ appropria~e syst~~, ~~nsistent r~~th Federal, ~tate, ~nd I~ca~ lavu, f~r
the a~~rd and mon~t~ring o~ ~o~tracts v~rhi~h c~n~~~n a~cept~bie ~tandard~ for
~nsurfn~ accauntability.
~. ~u~~o~t~act~r sh~El en~ure t#~at the p~rform~nc~s ~~n~er~d ~n~er ~II sub~~ntract~
are re~dered s~ as tv ~~r~pl~vui~h ~II the terrns and pr~visio~s o~this ~~ntra~t a~ ~f
the perforr~ance~ rendered w~re rer~de~ed by ~ubc~n~r~~tar.
_ ~~ ~
~E~~I~N 9~ PU~LI~ITY
Th~ ~ub~o~t~acto~ a~re~~ t~ p~~~~ prvmi~~nt r~atices ac~cnou~~edg`rng the fun~ing it
receives fro~ the Fi~ca~ Ag~nt ~nd Dep~rkment in ~II of its lit~r~t~re ~hat desc~ibe~
se~vice~ covered by thi~ ~on~~a~t. Thi~ natice uv~ll al~v appe~r in the ~ubc~ntracto~'s
annual ~inancial repo~t, if ~n~ is issued. Additi~r~~ll~r, th~ ~ub~ontra~tor ~~ree~ t~ the
fallo~rir~g;
A, ~hen issuing ~t~terr~ent~, pres~ ~elea~s~s, requ~sts ~or prvp~s~ls, bid ~o~icitations,
and other doc~ments d~scribing proj~~ts or pro~rams ~unde~ ~n vuhole ar in pa~t
uvith ~Y~ Progr~r~ fur~ds, ~ubcontractor ~ha~l stat~ th~ pe~~entage o~ ~h~ ~o~~~
~vsts of ~~~ program ar proj~ct ~uhi~h ~ri~l b~ finan~ed ~Mth th~s~ ~Y~ Pragrarn
f u nd~.
B. ~ubcon~ractor shall give c~~dit t~ the D~p~r~rnen~ ~nd Fis~~l Age~~ as the ~~n~in~
~aurce in al! oraf representations, v~rritt~n do~um~nts, ~ublicity and ~dve~tis~r~en~s
~egarding any ~YD activities, IlVording shal~ be ~s ~oll~w~~ A Pr~grarr~ Funded
t~r~ugl~ the ~ity of ~orpus ~hri~ti ~~ th~ ~exas Depa~trner~t ~f ~'amil~ ~nd
Pro~e~#ive ~erv~~e~.
C. Su~~o~tra~tor sh~~l not p~~lis~ ~r ~au~e ~o hav~ publish~d ~h~ resu~t~ of its
fu~ction and part~c~p~tion in the pr~gr~~n a~tivity w~thout prior revi~~ a~d app~ova~~
by th~ F~~cal Ager~t and ~~pa~~tment.
~E~T~~N ~ ~. TE~HNI~AL A~~~~TAN~E
A, Th~ Fi~~al Ag~nt v~ill pr~vid~ a~en~r~~ info~r~atian ~y~tern for ~~mplete ~nfvrmation
on each ~articipant and v~il! main~~in a centra~ cor~m~n~ca~~an system f~r th~
proper and tirnel~ disb~rsen~er~t of ~nformation a~~d r~sou~~~ documents. The
~i~~al A~ent ~vill pr~vtd~ techni~al a~si~tance ~vur~d to ~~ needed thrau~h
p~rFormanc~ reviews ar m~r~i~oring r~ports.
B. Th~ Fis~a! Agent rnay schedule ~taff me~tings, other r~ee~~n~~ or t~ai~~ng ses~ior~s
to as~i~t in the ad~n~nistratio~ af this ~ontract. Subcan~~act~r shall ensu~e tl~e
at~endan~~ of it~ dire~tvr ~r ~~h~r sp~~~fied personn~~ at such m~~tings.
~E~TE~N ~ ~ . I~~Ni~~RlNC AN~ A~~E~SI~~NT
A. The ~ubc~n~~a~#or a~rees to provide ~~rvice~ in a~card~n~~ ~v~th ~~e provi~ions vf
~his ~ar~tract and ta allo~r the Fisc~l Agent ~nd ~epartment, and thei~
representatives, to m~nito~, au~~t, ~valu~t~, and oth~rwis~ revie~v the servic~~
pravided a~nd related do~u~nen~a~ion~
B. The ~ub~antr~ctor agree~ ~~ ~oope~~~e ful~y in an~ so~i~l stu~~~s or f~~cal a~~d
progr~rr~r~~tic m~nitorir~g, auditir~g, ~valuating, or otl~er r~vievrr~ perkaining to
~ervice~ r~n~e~ed b~ ~~e ~u~cantra~t~r ~rhi~h r~ay b~ ~~ndu~ted by the F~s~~l
_ ~~ _
Agent, the Depa~tm~r~t or DHH~, ~~ their ~uth~r~z~d r~~re~~ntatives; and to b~
responsib~e ~or ~rry ~udit e~cc~pt~~n or ath~r ~ayme~t ~rreg~larity r~g~rding th'rs
~antrac~ or subc~ntra~t~, v~hi~l~ may b~ ~ound ~fter r~vieuv ~y th~ Fis~al Ager~t, tl~e
Departrnent or DHF~~; ~nd to be ~esponsible for ~~e tirr~el~ an~ prop~r coll~cti~~
and reimbursem~n~t~ ~he Fiscal Agent and f~~ Depar~rnent o~any ar~~~nt p~id in
exces~ of th~ praper bi~ling ~mount.
~. Repres~ntative~ ~f the Fiscal Ag~n~ and Departm~nt m~y per~odicall~, ~ithout
~dvanc~ no#ic~, monitor ~ubcontr~~tvrfor corr~pliance, finan~ial managem~nt and
performa~ce of th~ ter~ns and condi#~ons ~f t~is ~ontra~t~ The r~~nit~rir~g ~roce~s
w~l~ ~n~lu~e ~n anal~~i~ ~f p~o~ra~n~ d~t~ ~r~vide~ b~ th~ ~ub~ontra~~~r t~ asse~~
the perfo~m~n~e of ~his ~ontra~t and th~ ~ual~t~ ~f service~, hllon~toring ~hal~
in~~ud~ reviev~r o# re~ul~s of c~~minal b~~kg~aund ~hecks ~nd ~ff~davits ~e~~ired
~nder th~s ~ontract ~f ~II ~~bcontr~ctor er~pl~~~e~ o~ valur~t~~rs in d~rect ~li~nt
~o ntact.
D. Upor~ con~lu~ion ~f a rnonit~ring r~v~euv, #h~ ~~~cal Agent ~r ~epartm~nt uvifl
pr~sent a~l findings ar~d re~~rnn~~nd~d corre~~ive a~tions, if app~icabie, ~o
~ub~on~rac~~r.
E. Unl~s~ ~therwi~e dir~~ted, ~~~~vr~tr~ctor ~ha~l resp~nd in ~r~ting to t~e Fiscal
A~~n~ v~r~thin thirty {~0} cal~ndar days after r~ce~pt of th~ monitoring repar~ v~ri~~ alf
c~rrective actian~ planned ar taken and s~e~~~ic detai~~d pr~c~dures and acti~ns
ini~~~~ed to pr~~iu~e an}~ re~urren~e of the pra~ti~es, dis~repancies, ar~d
i~re~ularitie~ id~ntif~~d in the rnon~t~rin~ repor~,
F. ~he ~is~al A~ent ~r D~p~~r~ent, as rr~ay be app~i~a~le, upon r~ceipt o~
~ubcontractor's v~rritt~n response ~o th~ m~nitorir~g report, shall eva~uate tl~~
~or~ective a~tion pl~n ~nd d~t~rrn~n~ ~rhether ~he ~arr~c#~ve a~tion plan ~half be
~nderta~een, utirh~ther an alternativ~ plan is ne~ded, or ~hether the ~oals or
standard~ need to be rnodified. Regardl~ss ~f ~h~ caurse af act~an taken, tl~e
Fi~~al ~gent s~all ~~su~~ that pvsitive ~ctions, pr~c~dure~, ~r~d practice~ ar~
initiat~d to pre~~ude r~curr~n~e or non-comp~ian~e. Upon uvr~tt~n r~quest, th~
~~s~al Agent ~ha~~ pravi~e ~e~hnic~l as~istan~e to ~ubc~ntrac~or ir~ car~e~tir~g #he
~efi~i~n~i~~ n~t~~. F~sc~l A~~nt sh~l~ con~u~t f~llo~r-up vi~it~ to r~v~~urr per~ding
deficienci~s a~~ t~ a~se~s the e~o~ks mad~ to ~~rre~t th~m. ~~ su~h def~c~en~i~~
p~rsi~t, ~iscal Ag~nt rna~ vuithhol~ funds ~nd rr~~~re ta t~rminate this ~or~t~a~t.
~. ~il such ~o~~e~~iv~ acti~n~ sh~ll r~ma~n op~~ pend~ng co~n~~et~~n and i~~ua~~e of
a uwrri~~n st~t~m~nt of closure ~~r the ~is~al A~ent o~ Departm~nt, a~ appli~~~l~.
~E~TID~f ~ ~. PR~PERTY
~~ Th~ ~u~con#r~ct~r ~~r~~~ ta as~ur~e re~pon~i~iii#y fa~ the protecti~n of ~I! ph~~ical
properk~ and equipmer~t used at ~~cilities being r~aintaine~ to carry ~utth~s
~on#ra~~ and take a~pp~opriat~ mea~ures to r~~et thr~ o~~~gat~~n. A~! su~h prope~k}~
_ ~~ _
wfll be a~e~u~tely saf~guard~d ~gain~t vandal~~m, las~, damag~, or #~~ft.
~ubc~~tra~tor mu~t ~cquire ~nd maintain praperty in~ur~nc~ f~r~ny and a~l
equipm~r~~ pur~hased ~~th ~1~~ Progr~r~ ~unds. ~h~ Fis~al Age~~, the
~epartm~nt, a~d the ~ppropriate ~uthorities shall b~ ~~tifie~ in ~r~ti~g in the ~a~e
of theft, vr susp~~t~d #heft, uvithin twenty-~~ur ~~4} h~urs ~f ~i~covery~ Any
rnE~si~g, dar~~ge~, ~~ ~estroy~d prop~r~~ uwr~ll be reported immedi~te~~ in vur~#in~ ~a
the ~is~al Agent a~nd t~e ~~partn~en~ ~n~ wil~ in~lude th~ cir~um~tan~~s
~once~ning the lo~s. ~n inv~~ti~ation shall be ~onduct~d by the ~ubcontractvr t~
deter~n~ne the ~~us~, ar~d th~ resu#ts sl~~ll be r~por~~d ~n ~riti~g ~~ Fis~a~ A~ent
~nd th~ ~~par~ment~ Any proper~y ~~~sing, dama~e~ o~ destra~ed ~hall b~
re~~a~e~ b~r th~ ~u~~antra~tar, ~~ ~~b~~ntract~~'s o~rn ~xp~nse. In addi#ion, in th~
ev~r~t ~f anythefk, v~n~alisrr~, or o~her ~ffer~~e aga~nst ti~e property or equipr~ent,
the ~u~cant~a~~tar sha~l nati~y the ~pp~opriat~ local I~w ~nfor~em~nt autho~tie~.
B. ~he S~,b~on~ra~tor agre~s to ~dh~~e t~ the p~~vi~i~r~s o~ 4~ ~FR Park ~2 regard~ng
the return to th~ D~partmenf ~f an}~ eq~ipmer~~ b~ug~rt ~nd~r this ~o~tra~~ ~rith
funds all~~~ted t~ t~e Fis~a~ Ag~nt or the Subcantr~ctor. The Sub~ontra~tor
a~r~~s that it vuil~ nvt give an~r ~~~urit~ int~rest, li~r~, or atherwis~ ~n~u~b~r any
i~err~ of equipr~ent p~r~ha~e~ ~~t~ ~ont~a~t fun~s~ Ti~e ~u~~antra~tor agr~es ta
p~r~anently id~r~tify all equipr~~nt ~ui~h app~~p~iat~ #~g~ or ~abel~ affixed t~ the
equ~pm~nt and to r~aintain a cu~~ent inv~n~ory re~ard o~the equ~pm~~tvuhich mus~
be r~ade avai~abi~ to the ~is~af Ag~nt ar~d th~ D~pa~kment upon request.
~. Th~ pr~~er~y shal~ b~ rr~ainta~n~d in ~ood con~~tion at ~II tirnes. Unl~ss uwraived b~
~he Fis~al ~ge~t a~r~ ~ep~r~rr~ent, all maint~n~nce and repa~~r ~ost~ a~~a~iated
vwri~h ~ny p~operty s~al~ b~ bo~~e ~y th~ ~ubcor~#~ac~or. All prap~rt~ rnu~t be
retur~ed #a original ~onditio~, ex~~~t for norrr~al v~rear and ~~ar, pr~a~ to ~eturr~ of
th~ property to ~h~ Fis~a~ Agent.
~E~TI~N ~~. YEAR ~~04 ~~MPLIAIV~E
~ubc~ntra~#~r has ful~ respon~ibil~ty ~o anti~i~~te an~ rr~i~igate any fou~-di~i~-~ear
re~ated event~ that ~~u~d adversel~ affe~~ the ti~n~ly perfarrnance ~f thi~ ~ontr~c~
or th~ ~ate-relat~d ope~ation~ of any good~, f~l~s, o~ serv~c~~ prvvi~ed pur~uant to
i~. ~~~~vntractor warrants the fau~t fr~e ~~rform~nc~ in ~he proces~in~ of dat~ and
da~e-r~la#ed data b~r a~y prod~ct d~v~~op~d ~nd ~~I~ve~e~ t~ F~~cal Ag~n#
~ursu~nt t~ thi~ ~ont~~~t~ F~u~t-fre~ per~vrmanc~ in~ludes rr~an~~ulation of dafa
~i~~ ~a#~s prior t~, th~au~h, ~nd be~ond J~nuary 1, ~00~, and during I~~p years.
~ubcontractor agr~es ~~at a~l sa~tw~re deve~ape~ ~nd d~livered pursuan# ta th~
contractual r~qui~~rr~er~ts nerein ~h~~l us~ fou~-digit~~e~relem~nts. ~ub~ontractor
fu~kh~r a~rees that four-~~git-ye~r elem~~ts r~i~l be us~d in ar~y electrani~ d~~a
inter~han~e that rr»~ v~cur uvith #h~ Fis~al Agent as ~ r~su~t of thi~ ~~rrtract.
~ub~ontra~to~ sh~~! not be enti#~e~ t~ addition2~l compensa~ion ~r additi~nal tirr~~ t~
p~rfiarm the~e obli~~tions.
.~ ~ ~ _
~E~TI~N 14. T~ES
~
Th~ ~isc~! Agent ~~d the ~epar~rr~ent ~ill not b~ ~iable for F~d~r~l, ~t~te, o~ Io~a~ ~xcis~
t~x~~ in~u~red ~y or as~e~se~ a~ain~t ~ubcontractor. The Su~contra~t~r must b~ ~b~e
~o ~em~nstrate on-~it~ ~ompli~nc~ ~rith the Federa~ ~`ax Refo~r~ Act of ~~8fi, ~~~tion
~ T~G, ~rr~endir~~ Sec~i~n ~3~ o~ the Reven~e Ac~ o~ ~ 97~, dealing v~r~th the issu~nce of
~r~tern~l ~~venu~ Servic~ F~rm UIJ-~s t~ comman I~~v ~rr~~l~y~es. The S~b~~r~tracto~ is
r~sponsibl~ ~or both ~~d~~al ~nd ~~ate unemployr~ent insu~ance c~v~r~~e ~n~
st~nd~rd ~~rkers' ~ampens~tivn ~nsuranc~ ~ove~a~~~ Th~ Fisc~l Agent an~
Departrnent ~ill not be liahle to t~~ ~ubcontra~tar ~r its ~mpl~yees ~or ~ny
un~mplo~men# or vuarkers' c~~npensation coverage, ~r Federal ~r ~tate uv~thhal~ing
r~quirements~ Th~ ~~~c~nt~act~r rr~ust comply ~r~th ~I~ Fe~era~~ ~r~d ~tate ~ax la~~ and
~vith~olding requir~rnents. The ~ubcantr~ctar ~h~ll inder~nify th~ F~~~al A~~nt and
D~partment and pay t~ th~ Fiscal Agen~ or Deparkr~ent ail c~~ts, per~aities, or ~~s~es
~ha~~oever vcc~~io~~~ b~ the ~ub~vntra~t~r's orniss~on or bre~~~ ~f ~his s~~ti~n.
~~~~I~I~ ~ ~. DI~PUTE~
The F~scaf ~Igent is responsibl~ for h~arir~g an~r ~rievanc~s, in~luding di~putes, c~~ir~~
or ~rotests, arisi~g aut ~f th~ adr~in~stra~~an and operations of programs f~r~d~d ~n~er
~YD Program. No~~di~cr~r~ination c~rr~~ia~nts all~ ir~ ~ viola~i~n ~f th~ ~Y~ Pro ram
~9 ~
r~~s~ be ini#iat~d ~y ~iling a~rievan~e ~n~arn~ation Farm uwrithin 3~5 da~s of th~ ac~ron
corr~plain~d of. Nvn-discrir~rir~at~~n ~v~np~aint~ that do not ~Ilege a vivlation of #h~ ~Y~
Prograrn ma~ he initi~t~d ~y fi~ing a~~iev~r~c~ ~nf~~~na~~on Form ~rithin ~0 da~s of the
a~t~on ~ompl~ined a~, ~orrespond~nce re~ar~ing a~vmpl~int ~rgrievance should be
direc~~d ta the att~ntiar~ of t~~ Fi~ca~ ~g~nt.
~~~Tf~l~ ~ ~. INDEP~NDE~IT AV~IT
~he ~ub~on~r~~~or agrees t~ submit an annual financi~~ an~ compliance aud~t of the
Su~c~ntrac~or's ~is~al year-end in accordance v~rit~ the ~ing~e ~udit r~quirerr~~nts ~~
~I~B ~ir~ul~r A-1 ~~ ~Audits of Stat~, ~,ocal ~ov~rnm~~~, and N~n-Pr~fi~ ~r~~n~zat~on~}.
A, ~ubc~ntr~~t~r un~e~stand~ and ~gr~es th~t i~ sh~ll b~ liabl~ fvr ~II ~ost~
~ssocfat~d w~t~ said ~udit.
B, ~ub~~~tra~t~r un~~rst~nds ar~d ~g~ees that it sh2~~l b~ I~ab~e to ~he Fis~~l Agent f~r
an~ co~t~ d~sallovwr~~ ~~ a~~sult ~f sa~id ~udit i~ ac~o~da~c~ ~rith th~ "~iabi~ity f~r
~~payrr~ent'f prvvi~i~r~~ ~f thi~ ~o~tr~~t, as s~~ ~ut in ~e~~ion 4 of th~se ~#an~ard
Terrn~ ~nd ~~nditi~ns.
~. The ~iscal Ag~nt and Depa~tment re~e~ve the ri~ht to cor~duc~ an ~ndependent
audit of ~II ~und~ r~ceived ur~der this ~ontrac~. T~e audit ma~ b~ perf~r~ed b~ th~
~is~af Ag~nt, a~e~tifie~ p~b~i~ ac~ounting f~rm, o~ othe~ ~u~ito~s as de~ignat~~ b~r
the Fisca! Ag~r~t or the Department. ~uch audit v~ril~ be conducted in a~~at~~ance
~ith appli~able ~rofessiona~ ~#~~d~rds and p~~c~~ces.
_ ~~ _
D. In the event ~ fin~1 ~udit has n~t be~n perf~r~ned priarto t~rmination vf this
~~~t~~ct, tl~e ~iscal Agen# sl~all ret~ir~ the ~igh~ to re~~ver funds after full~
c~r~~iderin~ the recorn~nenda~~~ns on ~isallov~red costs r~~ul~ing f~~m ~uch f~nal
~udit.
~. ~ubc~n#r~~tor~n~ auditors perforrning rr~anitor~n~ or~udits of ~ub~~nt~~~toror it~
~ub-~ubcontr~ct~rs ~h~il imm~diately r~port ~a th~ F~scal A~ent a~nd th~
D~partr~ent an~ incid~nts ~f fraud, ~bus~, ~r a~h~r ~rErrrin~l ~~tiv~t~ in the relation
t~ the prov~sion~ of th~s ~ont~~~t or ~pp~icabl~ ~tate Regul~ti~ns.
~~~Tf~N ~T, P~~II~NTI~~I ~F' ~~NFL~~T~N~ I~T~RE~Ta
A. Eve~y re~~ona~~e ~urse of a~tian shall be ~aken by the ~ub~ontr~ct~~ tv ~n~intain
~he int~grit~ of this exp~n~iture ~f publ~c funds ~nd ~~ av~i~ favor~tism and
questi~r~~ble o~ ~mproper~~ndu~t~ ~`his ~on~ra~t sha~l be a~min~stered ~n an
imp~r~~a~ mann~r, fre~ frv~n per~~n~l, fn~n~i~l, or poli~ic~l ~~~n. ~ub~ontr~ctar, it~
~xecutive s~aff# and err~ployees, ~n ~dmir~i~te~ing this C~ntrac~,~sha11 avaid
sit~~tion~ th~t give ~n appearanc~ ~r sug~~stion #hat any de~ision uvas i~fluen~~d
~~ prej~di~e, bias, spe~ial ir~terest ~r desir~ ~~r personal ga~~r~.
B. Nv m~mber, ~ffi~~r, ~g~r~t,~or ~mplo~r~e of th~ Fisc~r Ag~nt ~r the D~parkment
v~rho e~c~rc~~es any fun~#ions or responsibil~ti~s ir~ th~ rev~~~ orth~ ~pproval af #he
und~rtaking ~r carryir~g ~u~ af tMis ~on~~act shall partici~a~e ~n ~ny dec~si~n relatir~g
to thi~ ~~ntra~t ~hi~h affe~ts hislher fin~n~~al intere~t.
~~ ~xecu~~v~s and emplo~ree~ af ~ubc~n~ra~to~ ~hall ~e particu~~rl~ a~rare of tl~e
varying degr~e~ of ~nfluer~ce that ~~n b~ e~c~rt~d b~r p~rs~nal ~rien~s ar~d
as~aci~tes and shall exer~is~ du~ dil~ger~c~ ~~ avoid situati~r~~ ~rh~ch gi~re rise to
~n appear~nc~ ar a~se~tior~ that f~vorable treatrn~nt i~ being gr~nted b~ ~~iend~
~n~ ~~soc~~tes w~~ ar~ ~I~o r~ember~, vffi~~rs, agents~ ar ~r~p~oy~e~ o~ the
Fisc~l A~ent ~r t~~ Dep~~km~nt. A p~rrnan~nt ~~c~r~ of any trar~sact~an ~nvolv~ng a
~ubcantr~ctar v~rf~o i~ ~Iso ~ friend or as~a~iat~ of a m~mber, affi~er, ag~nt, ~r
~rr~ployee ~f the Fi~cal Ag~nt or th~ D~partrnen~ shall be retain~~ ~hen it i~ in ~he
publi~ inter~s~ for tl~e ~~s~al Age~t ar the Department to ~anduct bu~i~ess ~~th
~uch p~rson.
~. ~Il~r~bers, officers, ~g~nts, ~an~ ~mploye~~ of tl~e Fi~c~~ Agent o~ th~ ~~pa~m~nt
~nd elected off~c~als sha~l not ~al~cit nar ac~ept rr~~ne~ or ar~~ other cons~derat~on
fr~rn ~ubcontr~ctor or any vth~r thi~d pers~n far the p~rform~n~e af ar~ ac~
r~irr~bu~sed in v~rh~le vr ~n part b~ th~ Fisc~l Agen~ ~rth~ ~eparkrr~ent, ~upp~ie~,
mat~riaf~, equ~prnen~, or services purchas~~ urrith ~~ntract funds shall ~e u~e~
solely f~~th~ pu~p~~es ~~I~wed un~~r t~i~ ~o~~ract. No n~em~er~f the Fi~ca!
A~~n~ ar the ~epartrnent ~hali ~ast a v~~~ ~~ th~ provision v# s~~vice~ by tM~~
rn~m~e~ or by any organ~za~~o~r r~hi~h th~~ rnember r~~r~s~nts or vote on an~
ma~er ~hich v~rou~d pr~vid~ di~~c~ ~inancial beneft to that r~e~nb~r or ar~y b~~iness
vr or~an~z~tian r~hi~h th~ r~ember dir~ct~y r~pr~s~nts.
..~~_
~~~T~ON ~ 8. ~RA~JD AND A~IJ~E PREVENT#~~
A, ~ubcantr~~~or ~I~all es~ablish, rrrai~~ain, and utilize intern~l pr~gr~rr~ mana~erner~t
proce~ure~ ~uffi~ient to pravide ~or praper and effectiv~ r~ar~a~~rnent and the
prev~ntion o~ ~raud an~ abuse in al~ ~ctiv~t~es f~r~d~d under this ~ontra~~t.
B, Fai~ure on the ~art of ~ub~ar~t~actor ~o ~omply ~ith the pr~vi~ions of this ~antract
~r rnrith the Departr~ent, ~r ~pplicab~e r~gul~~~on~, ~rh~n ~~~h fa~lur~ involve~ fraud
or mi~~ppt~vp~i~tion a~ ~u~~s, m~~ r~sult ~n imm~d~ate u~ithh~~~~n~ of funds and
te~mina#ion of thi~ ~ontra~t #a~ ca~~e.
~, ~u~cor~tract~~s~rall en~ur~ di~i~ence in rn~int~ining programs undert~is ~antract
including t~e car~ying vu~ v~ appropr~at~ ~onitoring a~tivit~~s and i~ taking
~r~~nedi~te ~orrective ~c~ion a~~inst ~cr~av~rn vivlations ~f Dep~rtrr~ent r~~ul~tion~.
~. ~ubc~ntra~tor shall ~oti~y th~ ~isc~l ~~~nt ~nd ~ep~rkrr~ent immediat~l~, b~ the
fastes~ me~ns ava~l~bl~, upon ~iscovery ~f an~ in~i~ent ~f f~aud, or suspec~e~
~r~ud, inva~v~~g thi~ pro~ram.
~E~TI~N ~9. INDE~INlFI~~ITI~~I
Tf~e ~~~co~~r~c~or ~f~a11 ~ndem~ify and ~rola~ ~rarmless ~l~e Fi~cal
A~er~~ ~r~d ~he ~epar~men~, ~#~e~r o~Ficers~ ~~en~s~ -~epr~eser~~~~ive~~ ~nd
empl~~~~~, from ~r~d a~~ins~ ar~y and al! ~l~~ms o~~osses ~'v~p~ysic~l
a~a~n~~~ ~o pr~~er~y ~r #-~j~ry ~o ~er~an~ r~~~r~~~~r~ f~or~ n~~lig~r~~e,
1~1~~~~~1~I~~~, ~~" ~~?]/ c~~~ ~1" ~#??1~~~~1~ D1~ ~'~?~ ~~1'~' ~f ~~~ ~Ll~]C~~~1"~~~'~1',
i~s o~Ficer~, a~en~s, e~rploy~es~ repr~ser~~a~iv~s, or 5`u~-
~u~cor~~ra~~ors. ~n ~I~~ even~ o~ las~i d~ama~e, or ~es~ruc~ior~ ~~' ar~y
~r~aper~y due ~o ~#~e r~~~1r~~-~ce~ ~n~~cor~af~~~, a~~ ~r o~~~~~on ~f ~#~~
~ub~orr~r~~~or, ~i~e ~~~~or~~~~~~or ~1~~lJ ir~~'~r~r~if~ ~r~~l p~~y f~ll ~o~~ o~
r~~pa~r~ re~or~s~ru~~~on~ or repl~~em~n~, a~ ~#~e di~~~e~r'or~ o~~he F~~ca~
A~er~~ ar~a~ ~~p~rtmen~~ Su~~r ~~s~ s~~ll ~e due a~a~ payable by ~~re
~u~~~r~~rac~vr w~~~rn ~er~ ~~D~ ~~l~~~ar ~~ys ~~e~ ~~e ~~~~ o~ r~~eip# o~
wrr'i~er~ r~~~rce from ~~re F~s~al A~en~ or D~~art~~r~~ ~f #h~ ~r~oun~ du~.
T~e ~~a~~ of ~~x~~i ~De~~r~mer~~, ~r~a~ ~i~cal ~lg~r~~~ ar~a~ ~i~e~~
re~pe~~~v~ em~loy~~~~ ~~icers, ager~~s, ar~d re~res~r~~a~ive~ carr
ne~~~r~r agree ~o ~old ~#~e ~u~b~or~~rac~~r #~~rmle~s r~~r agree ~~
~rrd~mr~~fy ~he Su~cor~trac~or a~rraf arryprovisior~s ~a ~f~~ cor~~rary are
vo~d.
_~~_
~E~TI~N ~~. ~E~~A~IAN ~NV~LII~I~EIVT PR~HIBITED
~ub~on~ract~r sha~l ensur~ ~~tat r~~ funds ~nd~r ~his ~~r~tract sh~l! b~ us~d di~~~tl~ or
in~~re~tly in the supp~rt of ~ny r~ligious or ~nt~-r~li~ious activi~y, urrorsh~p, ~r ~ns~ru~ti~n.
~E~TI~I~ ~~ . P~LITI~AL A~~'I111TY~~OBBY'~NC
The ~ubcontra~tor ~ril~ not u~~ ~n~ f~nding under th~s ~ont~~~t t~ influ~nc~ ~h~ ~ut~~me
o~ el~~tions or the pa~s~ge or d~~ea~ of any ~egisl~tiv~ measur~s.
No fund~ ~~ovided under thi~ ~ontract ma~ b~ us~d in an~ ~ay ta influ~nce or atternpt
to influ~n~e in any mann~r ~ rn~~n~erof ~on~ress ta f~vo~~r opp~s~ any ~egisl~t~on or
appropri~~i~n by ~ongre~s orfar lobb~r~n~ v~ith ~tate or local leg~s~ators. ~~bcvntra~tor
~h~ll cor~ply v~ri~h th~ requirernents of Ne~ Restrictions on Labbying impos~d by ~9
~FR 9~, dat~d F~brua~ry ~G, ~9~~$ ~lar~~i~d by N~tice in the ~~d~raf Reg~ste~} Ilol. ~~,
No. ~~ G, dat~d June ~ 5t '~ ~9D, and c~dified a~ ~1 Llnit~d ~ta~~s Code ~"~~~"} 1~~~, a~
ar~ended. ~ubcan~ractor sh~ll ~~rnply with ~he ~~rtifica~~ar~ and dis~losu~e r~quirern~nt~
in ~t~~~hrnen~ F to thi~ C~ntra~t:
~~~Tl~N ~Z. N~N-D~~~RiMIIVATI~N AND ~ UAL ~PP~RTUNITY
A, ~u~~~ntractor shall ~o~pl~ vui~h ~II applicab~~ F~der~l ~n~ ~~at~ regulati~r~s and
vuith ~~par~me~t pol~c~es and pro~edur~s r~g~rding s~rvices deliver~d ~nd~r ~his
~ont~a~t in~luding, but n~~ limite~ to, th~ fvllo~in~:
~. 1'itle 111 of th~ ~ivil Rig~ts ~4ct 19~4 {Pub~ic Lavwr 8~-3~2}, ~ecti~n ~D4 of the
Rehab~litation A~t ~f ~~~3 ~P~~li~ Law ~~-1 ~ 2}, The Am~ri~ans with
Di~abilit~~s A~t of 19~0 ~Public L~v~ ~~1-3~G}, and a~ll ~r~errdrnen~s to ~ach,
~nd a~l ~equi~erner~ts irnpos~d by th~ ~egu~~tivn~ issu~d pursuant to the~~
Acts. In addi#ion, th~ ~ub~ontr~ctor a~r~e~ to c~mpl~ uvith Titl~ 4~, ~hapte~
l3, ~f the Te~~~ ~dmin~~trative ~ode, as an~ended, T~e~e la~s provid~ in par~
that no persvns in the Uni~~d ~tat~~ sh~~l, ~~ th~ gr~un~s of ~a~e, ~olor,
nationa~l origin, ~~x, ~~e, phys~call~nent~l disabil~ty, ~rug or af~ohol ~bu~~ or
alcaholi~m, political be~iefs, ~r religion ~~ ex~lu~~~ from pa~ti~ip~tion in or
deni~d an~ aid, care, serv~c~ or other be~~fits provided by ~ederai ~r ~tate
fu~din~ or o#herr~~~e be subject~d t~ di~cri~n~natio~;
2. T~x~s I~~~Ith ar~d ~afety ~o~e, ~e~tivn ~~~~ 1~, as amer~ded, ~el~~~n~ to
v~r~r~cpla~e and ~on~ider~tiality ~~id~l~nes regard~n~ AI~~ ~n~ H~V~;
~. Irr~migration ~e~orrn ~nd ~~n~rol A~t ~f ~ 9~G, ~s ~rr~~n~ed, ~egarding
err~plvyrn~nt verifi~ati~n and reter~#ian of v~rifi~~~ivn ~orrns for an ~ndividua~s
Y
uvho ~~II ~erf~rrn an~r ~~bor ~r servic~~ un~e~ ~his ~ontra~~;
4. Establish ~ rne#hod #a en~~~~ t~e confidenti~l~ty ~~ r~co~ds and othe~
in~ormatia~ reiating to cli~nts a~cording #o appl~~ab~e Fed~~al and ~tate ~auv~,
_~~_
rule~, ~nd regulation~. Thi~ ~rovision do~~ n~t limi~ the Fi~~~l Agent's ~r th~
Dep~rtmen~'~ right of a~ce~s t~ client ~ase ~iles ~r oth~r informat~~n relating #o
cli~nt~ served un~~r th~s ~ontract. Th~ Dep~r#n~ent shall i~ave an ~bs~lut~ right
of a~ce~~ ~v and ca~ies ~~ such infar~ati~n, upon request;
~. Promptly rep~r~ an~ su~~e~t~d ~a~e ~~ ~hild abu~e or negle~t ~o th~
ap~ro~ri~t~ ~hild P~ot~ctive ~ervi~es vf~~~es ~vi~hin the D~partm~nt as
requ~r~d b~ the T`~xas F~rnil~ ~o~e, ~hapt~r ~~~, ~s ~rr~~~d~d~ All r~ports
must be mad~ ~~tl~in ~4 hours af th~ dis~~v~ry af abuse ~~ negle~t;
G. !~ spec~fi~ qua~ifications ~r~ ~et ~~~th in jvb d~scriptions ~~quir~d b~ ~he
Depar~~ner~t, onl~ p~r~onnel vu~th ~h~ ~~qui~ed q~al~fi~ati~n~ ~r~ll be ~ssi~n~~ to
fill functions unle~s ~ utir~itten ~~iv~r i~ ~rar~t~d ~y the ~epar~~nent;
~. Il~rify and ~is~lo~e, ~r ~ause ~t~ employees an~ v~~unteers t~ v~rify and
d~s~lo~e crirninal ~istory ~nd any ~urrent ~~imin~l indictrr~ent inv~lving an
af~en~e agair~s~ the p~rson, an offe~~~ agains~ the farn~l~r, or ~n ~ff~n~~
inv~~ving public indec~ncy u~de~th~ Te~cas P~nal ~ode ~s am~~d~d, ar ~~
~ffense und~r ~hapter 48 ~~f th~ Tex~s He~l~h and ~a~~ty ~ode~ Ti~is
v~r~~cation ar~d disclosu~~ ~~li ~e ~e~uired of a~l who have d~rect ~~nt~~t ~ith
client~ or ~h~ have a~c~~s ~a ~ersonal clier~~ infar~ativn p~ior to ~uch contact
o~acce~~, and ~h~~l ~e ~~~vmpiished through u~e of ~~} a crimir~al history
~a~kground ~he~k and ~b~ a sign~d d~~laration by ~a~h employ~~ or vo~un~eer
~estiiying to ~~is ~n~orrnati~r~, both of vwrhich ~hal~ he maintained ~y the
~ubc~n#~actor ava~lab~e for rev~e~r by the Fisc~~ Agent ar ~he ~~p~rt~nent ~nd
r~r~~W~d eVel~l t~o ]I~~I"5,
8. ~omply vui~h Federa~ ,~ta~te ~n~ ~oc~l licensin~ and ~erkifi~ation r~qu~rer~en~s,
heal~h ~nd safety ~tanda~ds, an~ regu~~t~~ns prescribed by t~e DhiF~~ and
T~PR~;
9. A~I applicable ~t~n~ard~, ~rder~, ~r regulatians is~~ed p~r~u~nt~~ th~ ~lea~n
AirAct, ~2 U~~ 740'i et ~~q~, as amended, and th~ ~~dera~ ~Illat~r P~~lut~on
~or~~r~l Act, ~~ U~~ ~ ~5~ et ~~q., ~~ arnended;
~~. ~mme~~ately ~em~ve ~n~ agent, vf~~e~t emp~oyee, represe~t~tive, orvolunte~~
from di~~ct ~lient ~~ntact who ~s al~eged t~ h~v~ co~n~n~tt~d ~h~ld ~bu~e,
ne~l~~t, ~r explaitation, ~r an offense a~ainst th~ ~er~on, an o~fense ag~~n~~
th~ family, ~r ~r~ ~f#ense ~nvolvin~ public indecen~}~ und~r#he Te~~s P~na~
Cade, a~~ amended, or an ~ffense under the Texas ~an~~olied ~ubstanc~~ A~t.
~f it rs ~e~err~in~d th~t the employee ar valunte~r h~s not ~ornrn~t~e~ su~h
offens~s, th~ ~mplo~~~ or vol~nteer m~y again be assigned to dir~c~ c~i~n~
conta~t; provided ho~r~ver, the ~~bcontractarsh~ll n~tifythe Fiscal Age~t ~nd
tl~e Dep~r~m~n~ o~ its i~~e~t ~o r~~ssign wit#~in ~en ~~ 0} uvork~ng ~~~s privr to th~
reassignr~ent. The ~ubc~ntra~tor~ r~u~t provide the Fi~~al Agent and th~
D~p~rtrr~ent ~vith furth~r infarr~ati~n ~oncerning the r~~~ons ~or th~
_ ~~ _
~eassi~nr~en~ upon the r~ques~ v~ the Fis~~l A~ent ~r the D~parkment. If the
~rnplo~ee or volunt~er ~s ~aur~d to h~ve ~or~r~itted ~ny o€ the offen~~s liste~ i~
~h~~ paragraph, th~ ~rnplo~ree vr volunteer shall nvt be reassigned to ~utie~
~nvalvi~g ~ny d~rect cont~~t vrrith ~lient~. ~ubcont~actor ma~ re~ues~ that th~
F~s~al Ag~nt and Depa~tment v~raive thi~ ~ontract provision ~rith respect to ~
sp~~ifi~ ~n~p~o~r~e or vo~un~eer ~r~d specific m~s~er~r~an~r ~harges;
1~. Fed~ral Fir~an~i~l Parti~ipation ~FFP} re~ui~ements in a~c~rdan~e u~ith T~tle~ 45
~nd 4~ of th~ ~ode ~f F~d~ral ~~gulations and Fed~ral circular~, ~~ ~m~nd~d;
1~~ Allav~r ~ny ~f ~ub~ontr~cto~'s employees to t~~tify in ~udic~al pro~eedir~gs an~
adrnini~t~at~ve he~rings, ~t ~~e r~qu~st o~ th~ ~epartment vr Fisc~~ Agen~; ~nd,
~~.~andatory stan~~rds and p~li~i~s r~lating tv ~ner~~ ~fficten~}~ vwrhi~h ~re
~~nt~ined in th~ ~t~te ~nergy conservation p~an issued in ~vr~plian~e virith the
~n~~~~r Pvlicy ~n~ ~on~erv~~~an Act ~~~,blic L~v~r ~4-~ G~~, as ar~ended,
B. T~~ ~ubcont~a~tvr sh~ll h~ve vuritten pa~ticipant and emplo~~e gr~~v~n~~
pro~edures consistent v~rith appl~c~~l~ F~d~~al and Stat~ requir~men~s, ~'h~
~ubcon~ra~t~r ~ha~l ~~ta~fish and r~~intain c~mplaint prvicedures to ~eso~v~ all
r~mplaints ar~~~n~ dir~~tl~ or indire~#~y ~u~ ~f this ~an~r~ct.
~. As sub~vntra~~~ and ~uppli~r contra~ts b~c~rne n~~ess~ry to ca~~y ~ut the
~~quirern~nts of this ~~ntract, ~ubc~~tr~ct~r c~venants t~ rnake a~~od faith effort
~~ contract v~rith h~st~ri~aily underutiii~ed or disadv~nt~ged busin~s~e~ ~ertified as
~uch h~ tf~e ~tate of T~x~~. ~u~contra~tor ~hal! n~~ke ~~oad fa~t~r ~if~rt t~
co~tra~t at le~st ~hi~ky ~~~} per~e~~ o~ ~he ~~ta~ v~lu~ of all subcontracts a~d
sup~lier ~ontracts ~or the perfo~rnan~~ o~ th~ activit~~s r~quire~ b~ this ~ontr~~t t~
~istoricall~ underu~il~zed vr ~~s~dvantaged bu~ines~es.
S~~Ti~N ~3~ H~ALTH AND ~AF~TY ~TANDARD~
H~alth and ~~f~ty s~and~r~s e~tablish~~ under Fe~era~, ~t~~e ~nd I~ ~~ws ~re
appli~~ble ta v~rorking condition~ of part~~ipan~s in ~rograrns ur~der this ~ontract. Ill~i~h
re~pe~t to ~ny p~rticipar~~ ~n a p~~grarn condu~te~ under thi~ Contract vuho ~s en~age~
in activities v~rh~ch a~e not ~aver~~ by ~e~lth ar~d ~a~e~y s~~ndards un~er th~
~c~~pationa~ 5afety an~ H~~I~h A~t ~f '~9~0, ~~ am~nded, the Fiscal ~gent ~nd th~
Deparkment rn~y pres~rib~ such ~~and~rds a~ ~na~ b~ n~cessary tv prot~ct the h~~lt~
an~ ~afety of s~ch parki~ipant~~
~~~~~~~ ~~i I~~~~~~~
A. INh~n ~ub~on#~actor ~s not a~ove~n~r~r~t~l entity uvith t~~cir~~ ~u~hority, the fo~lo~ing
provisi~ns sha~l a~ply: ~n~urance shall b~ provi~ed for dire~t d~l~very ~f ~rot~~tive
~ervices and other ~ervf~es unde~ this ~orrtract. T~~ ~u~~ontractor sh~ll obtain
~nd furnish proof of the follav~ri~g ~~ndin~ and insu~an~e cav~ra~e v~rithin forty~
_ ~~ _
~'rght {48} hours of the ~~v~rd of ~h~s ~ontra~t vr ~t su~h othe~ tir~e ~s r~~y be
sp~cif~ed by the Fiscal Agent or the Depa~#rnent;
~~ Dishvn~st~ b~ndir~g und~r a~~rnr~erck~l crirr~e po~i~y ~r bu~in~s~ ~ervic~s
bvnding, at a$~ ~,~OD,D~ minimum or up to the ~~r~tract amount, ~hichever i~
gr~ate~;
~. ~ommerc~a~ ~~neral Li~biltty ~~v~rage at ~#~v~ h~ndred thausan~ dalla~
~~~OO,D~~} rr~inir~um far ~a~h ~~~urr~n~e I~~rit an~ one mil~ion dol~ars
~~1,O~D,D~O~ rn~nirnum ag~r~egate ~irnit~ Th~ Fiscal Ag~nt and Dep~rtment shall
~~ p~av~~ed vwrit~r at least ~0 day~ n~ti~e of poli~y ~r bo~d canc~liatior~, inte~# to
not rene~r, or rna~er~al c~ange in the poli~y or bond;
~. Aut~mobi~e li~bil~ty it~suran~~ in ~he hroad farrn: ~ppli~~b~~ if ~ub~ont~act~r
uses an autv~obi~e, ~~ether o~ned, ~eased, ar nan-o~r~ed ir~ condu~t~n~ its
p~r~orrnanc~ undertl~i~ ~ontr~c~, i~ ~eq~ired v~rhi~h ~hail ~ave a mini~nurn
requi~ed ~o~rerage af $~~0,~~~ c~~nbir~ed singl~ ~~m~t. In th~ ~v~nt
~~,bcon#ra~tor req~ires ~t~ ~rr~~loye~s, tr~~r~ees, v~lunteers, or ~ther agent~ to
uti~iz~ their v~n a~utornvbile~ in the pe~farm~n~e o~ #~ris ~~ntract: ~ub~ontractor
sh~ll s~cure and rnainta~n ~n fi~e ~~om al~ ~~~h p~rson~ a se~~-certifi~~t~on ~~
su~h c~verag~; ~nd ~
4. II1~~rk~rs' campen~~~~on ~nd ~dequate vn-~ite m~di~al a~nd a~ci~ent insuranc~
shai~ ~e r~qu~r~~ for ~II of ~ub~~ntra~tor's employees ~r~d enroll~d pa~ticipant~,
r~~p~ctivel~r, apprvp~iat~ t~ p~r~i~ip~nt activity. 1JIJorkers' compensation
~~verag~ ~hail be ~equ~red of al~ organizat~ans ~~rvi~g as ernploy~rs af reco~~
~~r any ~arkicip~nt, v~rh~th~~~hat o~g~ni~ati~~ is the ~~bcontra~to~or a th~rd
party; on-sit~ m~d~~~l and a~cid~nt insura~ce sh~il b~ r~q~ir~d for al~ ~~n~vuo~k
settir~g an~ cl~s~roarn #~ainir~g ~~~~v~tie~ f~r pa~r~~c~pants not q~a~ifyin~ ~s
~mp~oy~es under the v~rork~~s' ~ompensation l~~rs. ~'articipants ~uho ~re
ernploy~es r~ust b~ given cvmp~rabfe ~e~efits aff~rd~d by the emplo~er t~
~th~r err~ploy~es of simil~r s#~n~ing in fh~ emplvye~'s ~ork~orce.
B. All ~overag~ must h~ ~ri~h in~ur~nce comp~~i~s ar carriers ~a~ed forfin~ncial
purpo~es "A" ~r ~ett~r ~~vse poli~~e~ cover risks lo~~~ed in th~ ~tate a~ T~~as. Alf
~or~ds, policies, a~nd coverag~ d~~~rfbed abo~re shall ~~ rnain~~ined duri~g ~~~
~ntir~ ter~n of ~ontra~t avuarded. L~pse of ~r~y covera~e or bond r~quire~ herei~
~ha~~ be con~id~red brea~h a~ Con~ract and ~~r~t~~ct a~a~d~d s~all be ~mr~edi~#~I~
can~e~led.
~. Th~ Dep~r#rnent r~ay~aive al~ ~r par~ of these in~uran~~ requirements at it~
dis~retion.
D. 1I1~h~n Sub~on#~~~tor i~ ~~ov~rn~ent~l ~n#~t~ v~ritf~ t~xing authority, ~~bc~n~~a~tor
shal~ ~e required ta provi~e only the ~~rkers' compensati~~ ~n~urance coverag~,
~s ~et aut ab~ve, but s~al~ ~Iso be s~bje~t ~o the indemn~fi~ation prova~~an~
_ ~~ _
cvntaine~ in ~ectior~ ~ 9~Inde~nni~cat~on~ ~~ the~e ~tanda~d T~rm~ ~nd
~o~diti~ns.
~. The Fiscal Ag~n~ shatl ~e nan~~d ~~ ~~~r~ific~t~ H~Id~r on ~I~ p~li~ies n~t~~d
~bove and su~h coverage sh~ll n~t be cancei~d or materiall~ ch~nged unl~s~, 3~
d~ys p~~or to the ~ff~ctiv~ date, ~~r~~tten no~~ce i~ ~~r~t t~ the ~~s~al ~4gent ~t th~
addr~~s ~pe~ifi~d in thi~ ~on~ra~t~ Unless v~r~ived ~~ the Fis~~~ Agent, the Fi~~~l
Ag~r~t sha~l ~ot be responsible for the p~yment o~ premiums or a~s~ssrn~nts an
such pvli~ie~.
~~~T~~N ~~. D~BARMENTAND ~U~P~~V~I~N
A~ The ~ub~~ntra~tor sh~ll ~or~ply ~v~t~ th~ F~der~f ~egu~~tion~ irnpler~-~nting
Exe~utiv~ ~rder ~ 2~49, De~arm~nt ~nd ~uspension, ~9 ~~R Part ~8, as
~rnended, and, ~n s~ d~in~, provide t~ the Fisca~ Agent ~nd the ~ep~rtrr~ent, upon
~ub~ontrac~a~'s ~ign~ture and exe~ution of this ~vnt~~ct and pri~r to Fisca~
Ag~nt's ~xe~utivn o~ t~i~ ~antract, a certificat~on ~ea~ing th~ foll~~in~ ~tat~rnent:
~u~~ontrac~or ~er~ift~s #hat n~i#her it no~ ~ts princi~al~ ~r~ presently
deb~rred, suspen~e~, praposed far d~~arment, ~~~l~red ineligibl~, or
voluntarily ex~luded frvm par~i~ipation in thi~ ~rans~~ti~n by any ~ederal
d~p~rtment or a~errcy~
~~op~ vf ~his cer~ific~te and reg~la~~ans shall be pr~vid~d to ~ub~ontractor by
Fi~cal Agent.
B. ~dditionall~r, #h~ ~ub~ontr~~tor shall ~omply ~rith this re~ul~~~on and requirem~nt
~rith re~ar~s ta its ~ubcontra~tors. ~ubc~ntra~c~or ~~~II r~quire th~ s~m~
~e~ti#i~atian fr~m its subcantra~tvrs, v~rh~ch shall b~ forwarded to Fi~c~l Age~t al~ng
~ith t~e re~ue~t f~r ~ub-~~,b~vntractor ~ppraval as re~uired by ~ectia~ 8
~~u~c~ntr~~ting} of these ~tand~rd T~rr~s ar~d ~on~itions.
~~~TI~N 2fi. N~TI~E AI~D ~I~~I~T~N~E RECARDINC PATENT AN~ ~~PY~ICHT
INFRIN~~nII~N~'
~~ In d~v~l~ping, ~apyi~g, ~rrd disseminatin~ ~e~ort~ or vth~r ~nfarrn~ti~~ und~~ thr~
~ontra~t, t~e ~ubcon~~actor ~grees ta the fo~lov~ring:
~. ~r~nt to ~he Dep~r~~n~n~ the ~ight t~ ~opy~~ght, use, reproduce, an~ di~tri~ute any
rr~aterial vuritten vr produced b}~ ~h~ ~ub~~ntr~ctor that i~ the ~ubje~t ~f #his
~ontr~~t; and
~. ~efen~ ~n~ ~la~m~t suits, ~r proc~edings brought against the Sta~e af T~xa~,
the ~~partn~ent vr the Fis~al Ager~t ~n the i~~ue ~f infrir~ger~en~ ~~ ~n~r
~vpyright ~y ~ny pr~du~t, a~ any produ~t p~rk, supp~i~d b~ the ~~b~vntrac~~r to
~h~ Fi~~~l Ag~n~ ar Dep~rtment under this ~ontra~t. ~`h~ ~ubcantracto~ w~ll
pa~r, ~ubject to ~irn~tations ~pec~fi~d i~ this ~ection, any final ~udgment ~nt~r~d
_~~~
ag~inst the ~tat~ of T~~ca~, #he Departm~nt, vr the Fis~~l Agent or~ this f~s~~
in an~r suit ~r proce~din~ ~eten~ed by ~he ~~bcontra~~or. The Sub~~ntractvr
vwrill be re~i~v~d of this ~~ligation if, vui~h~n ~~ days aft~r th~ Fiscal Agent a~d
~~partment r~~e~v~ ~~ti~e, th~ Fiscal ~ger~t vr Dep~rtmen~ fails to r~otify the
S~~~vntrac~or ~n v~rriting of an}~ ~la~m, suit, or pr~~~eding and, a# the
~u~~vntra~tor's ~xpense, giv~ the ~ub~on~ractor all informa~io~ ~eeded to
d~~end an~ ~I~irr~, su~t, or pro~e~ding subje~t to th~ juri~di~tior~ o~ t~e Attarn~y
~en~r~l vf T~x~~.
B. llVith r~spe~t ~~ a~y inventia~ ~~sulting fror~ this ~on~rac~, the F~s~~l Ag~nt a~d t~e
Depa~tn~en~ have ~ nonexcl~siv~, nan~transferabl~, ~r~~vo~a~le, paid-u~ license to
~ prac~ice ~r have practic~d ~he su~~ect invention ~h~vugh~ut th~ ~~rld.
~. Th~ ~ub~on~ractor sl~~ll report to the Fis~al A~en~ an~ th~ D~par~m~nt ~ithin 3~
da~s ar~d in ~e~sana~le vuri~ten d~~a~l each noti~e or claim ~f pat~nt ~r c~p~rigi~~
infrin~en~~nt b~se~ o~ th~ performa~n~e of th~s ~antract ~f ~v~ich the
~~b~~ntrac~or has knvuviedge.
D. I n t~e even~ of an~ cl~irn or ~u~t aga~rr~~t ~he Fi~~al A~en~ or ~h~ Dep~r~rnen~ an
a~~o~nt ~~ a~~ a~l~ged pater~t ~r cvpy~ight infringement arising out ofth~
perFo~ma~~e of thi~ ~~n~r~ct ~~ ou~ of th~ us~ o~ any suppli~~ furnish~d o~v~rork o~
services perform~d under tMi~ ~ontra~t, #he ~u~contrac~a~ ~h~ll ~urnish t~ the
Fis~al ~gent and the Depar~m~~~, v~h~n req~e~ted, ~II evid~n~~ and information ~t
th~ ~xp~ns~ o~ t~e Fi~~a! A~~nt ~r the D~pa~tmer~t ~xc~~t vrrh~re the
~ub~ontractar ha~ ~~reed t~ indernnif~ ~he ~'is~a~ Agent or ~h~ De~artm~nt.
E. The ~ubcontra~tvr agrees to in~lud~, and re~uire inclusio~ o~, th~~ ~I~u~~ in a~!
~ub~ontra~cts at any tier for supplie~ ~r servi~e~ expected to ~x~~e~ ~~5,OD0.
~~~`~I~N ~~. ~I~~L~~U~~ ~F C~N~IDENTI-~L ~N~~RMATI~N
~ubcon~ractor agrees to rr~a~nta~n th~ ~ar~~id~ntialit~ af a~n~r infvrm~ti~n re~arding
applicant~, program parti~~pant~, and their im~nedi~te ~amilies vuh~ch ~~y b~ ~btain~d
~h~augh app~icati~r~ fo~rns, ~ntervie~s, t~~ts, repvr#s from pub~ic ~~er~c~e~ or ~aun~~lors,
or an~ oth~r s~ur~e. Vllith~ut the p~rrni~~ian ~f the app~icant ar par~i~i~ant, su~h
in~~r~nati~n n~ay b~ disclosed anl~ a~ n~~es~ary for pu~pos~~ rela~~d to ~he
p~rfarm~nce o~ ~valua~tion of th~s ~vntr~ct ~n~ ta pe~son~ h~v~r~g responsib~lities under
~hi~ ~vntrac~~ hiovtirev~r ~~b~ontractor's i~for~ation ma b~ su~'e~t t~ r~ uMre~ ublE~
~~sclosure und~r the Texas ~ubli~ in~~r~natian Act ~h~ t~r ~~~ o# the Texa~
~~verr~ment ~ode.
~E~TI~N ~~. CDI~I~UNI~ATI~N~
AI! no#~~e~ an~ r~qu~~~~ giv~r~ ~o o~ made to th~ parkie~ must, e~cept a~ o~~erw~s~
specified, be in writing and deliv~~~d or rr~ailed at the notice addr~sse~ sp~c~fi~d an the
~over ~h~et of this ~antract~ The parti~~ rnay change ~heir not~ce add~~~~~~ ~po~ fiv~
_ ~~ ~
~~} vur~tten d~~s no~i~~ t~ the oth~r par~y. An~ notic~~ ~r reque~ts are de~~ed given
upan actu~~ delive~y ar ~~positing th~ ~ame v~rith the U.~. Postal ~~rvi~~, ~roper~~r
add~ess~d, postag~ pr~pa~d, ~ertified rrrai~, return rece~pt requeste~.
SE~TI~I~ Z9. C~IVE~AL STANpA#~D~ ~F PERF~~I~AN~~
A. S~bcontrac~or ~~rees that #he lev~l of ~ervi~es ~nd ~ctiviti~s perf~rm~d shal~ be
~aintain~d i~r ~c~ord~n~~ uwrith the t~rrns ~nd cond~tions of #his ~~r~t~act.
B~ ~he ~er~orr~anc~ ~ea~u~e~, A~ta~hment A-1 to this ~ontract, ~t~tement ~f ~lork,
A~tachr~ent ~-2 to ~his ~ontra~t, Budget, A~tachm~nt B,~ to this ~antr~ct, ar~d
Budget Narr~tive, At~a~hrn~nt B-~ ta t~is ~antract, co~~titute prorn~~ed
perforrnan~~ und~r this ~antract. I# ~ub~o~tract~r fails t~ r~eet the perfarmanc~
g~als ~or an~ n~on~hl~ p~~iod as sp~~ifi~d ~nde~ this ~ontra~t, #his ~on~~~ct ~s
subject to oblig~~i~n ar termin~t~an in a~~~rdance v~rith this ~vntr~c#.
~E~TI~N 30. ~NT~~E A~REEI~EN~
A~ ~II vr~l or uv~~t~~rr ~gre~ments betv~een the p~r~i~s r~lating ~~ the subje~t rr~~~ter ~f
~h~s ~ontract r~ade pr~a~ to #he execu~ion af this ~ontract ha~ve been incorp~rated
herein,
~. ~ub~o~t~a~tor underst~nd~ and agrees #hat ~he A#tachr~ent~ de~ignat~d ar~ th~
~vver ~heet af this ~vn~r~ct are a p~r~ of this ~o~t~act and ~onstitute pror~is~d
perfo~m~nce ~y ~ubcontr~~~vr underthis ~on~ract.
~~~TI~N ~~. ~~NT~N~EhfT ~N FUN~II~C
T~~~ ~ontr~~t is at all time~ ~onting~nt u~on the availabi~it}~ ~nd rec~ipt of ~~deral ~r
State f~nd~ that the F~~cal ~gent an~ D~~a~trr~ent have ~Ilocat~d to this ~ontract; and if
fund~ far this ~~n~~~ct ~e~~rne un~va~lable dur~ng any b~dget ~eriad, this Cor~tr~ct ~a~
b~ irr~~nedi~tel~ t~rrnina~ed or r~duced a~t the d~~cretiar~ of th~ Fi~cal Agent o~
~epartr~ent.
Th~ Fis~a~ ~gent's abl~~a~i~~ ~s ~ontir~gen~ up~n tl~~ availabiiity ~f fund~ ~ron~ v~rhi~h
payrnent f~r ~he ~ar~t~act can b~ rnade. Na ~e~al liabi~i~y on ~he part of ~~e Fisca~ Ag~nt
far payrn~n~ of ~ny m~ney ~rise~ un~~ss and un#il funds a~~ made ~v~ilab~~ ~o the
Fis~al Agent.
~E~TI~N ~2. TRAIIVER C~~IALlF~~AT~DN~
A. ~ub~~ntr~~tor agr~es to ~n~ur~ that ~nstructors, tr~in~~s, cour~selar~ ar~d o~#~~r
professivnal and p~rap~~fessianal staff sh~~l be properly ~e~tifi~d wher~ re~~ired
by th~ Federal, ~t~t~ ~r Ioc~l lavu~, Su~contr~~tar agrees ~~ en~ure that
~ns~ructo~s, train~rs, ~ouns~lor~ pr~fes~ional ~nd parapr~fession~l and other s~aff
shall p~ssess educ~t~on, tr~ining, and vr exp~rie~ce to p~ovide the s~cills,
_~~_
kn~v~ri~dg~, ~nd ~biliti~s ~eces~~ry to perforr~ the dut~es of the po~ition. The
Fi~c~l Agent or ~epartrr~ent r~~~rves the ri~h~ t~ ~evieuv and app~ove ~~I s~aff
qualifi~at~ons a~d certif~cations.
~. St~ffing p~r~vnn~l rnu~t be ~aintained at the leve~ nego#~~t~d ~rrd ~ontracted ~or
betv~reen the ~ubcon~ra~t~r and the ~~~~al Agent~ ~hanges ir~ ~~af~ positior~s or
redu~tion in hours sh~il ~e ~mme~ia~el~ r~ported to Fi~~al ~g~n~~or~~vie~ and
approvai.
~. ~ubc~ntr~ctor a~rees ~nd underst~nds the pe~or~nanc~ af uvork proposed,
~~~ot~at~d, a~d ~on#rac#ed for must be main~aine~ a~~ the ~evel a~r~~~ upon ~~
inif~ati~n of thi~ ~ont~act. Any d~v~~tivn fr~r~ tf~e~e requireme~~s rnus~ b~ reported
~o Fisc~! A~en~. Fa~lure to rnaintain qua#ified personn~~, the ~e~uired levei of
perform~nce, ~pprov~d cur~~~ulum, and other per~in~nt qua~ity c~n~ro~ ~tandar~s
required ~~ #h~ ~iscal Ag~nt and Department nr~ay ~anstitufe a bre~~h af ~his
~ontract, grvu~d~ ~~r ter~n~natian of thi~ ~~ntract b~ th~ Fisc~l Ag~nt ~r the
~ep~~tm~nt, ~nd r~fund of ~mount~ to ~i~cal Ag~n~ ar ~epart~nent.
~E~Tl~hf 3~. T~RI~~NATi~N
A. I~ t~e ~ub~ontra~tor fails to pro~id~ s~rv~ce~ ac~~rdir~~ ~o the provisions of thi~
~~ntra~t, the Fis~ai Agent vr D~par~rne~t rnay, u~an v~ritten nat~ce vf default ~o the
~ubcontracto~x termir~~te ail or a~~r par~ o~ the ~vntract. ~e~minati~n rr~ay ~e
ex~rc~sed in a~d~ti~n to any oth~~ righ~s an~ rerr~~di~s pr~vided by law ~r ~nder
thi~ ~ontrac~.
B. Th~ Fis~aE Agen~ or#he Depa~trr~en~, b~~ed on infQrmation fr~~n ma~itorir~g a~
~the~ verifi~bl~ s~ur~es, rr~a~ te~rnEna~e this ~ontr~~t f~r ~ause ~r taic~ vth~r
a~ti~~s, in~~u~ing, but not iimited to:
1. requir~ng #he ~~,b~vntra~t~r t~ t~ke ~peci~c corr~~tive ~~tavns in ~rder ~o rerr~~~n
in C~mp~ian~~ v~rith ar~~ ~DntractU~l provision;
~. ta recoup pa~~n~~ts rnad~ t~ the ~u~c~ntra~tar or ir~po~e adrn~nistr~tive error
san~t~o~rs ba~ed or~ ~udit fir~din~s o~ v~~l~~~~n~ o~ ~~ntract r~quirem~nts; an~,
3~ ta su~per~d, pl~~e into ~b~y~n~e or rerr~ove an~ contra~~u~l r~ghts tv include,
but urrhi~h are no~ lir~ite~ ~a, withh~~din~ o~ payrr~ent, ~~~~ati~n o# pl~~~rr~~nt
~~d remov~l ~f ~II ~antract ~~~hts.
~. ~f Fed~ral ar ~~~te I~vus or oth~~ requirerr~ents a~e am~nd~d ~r ju~~ciall~ inte~p~~ted
so that ~it~er p~r~y ~~nnat rea~on~bl~r fu~fil! this ~~ntract# and if the parties ~annat
~gre~ ta a~ anrrendrr~~n# ~ha~~ ~rould ena~le ~ubstantial continuat~on ~f th~ s~rvi~e~,
th~ parti~s s~all b~ dis~h~r~e~ from any furth~r ob~igatians under this ~ontra~t.
_ ~~ ~
D. T~i~ ~ontract rnay b~ t~rminat~d at any tirn~ b~ rr~utu~l ~vnsent. !n additi~n, eith~r
party to this ~vr~tr~~t ma~ consid~r it to b~ ~ancele~ by ~iving ~~ da~s advan~e
~r~tten noti~e t~ the o~her party~ This ~ontr~ct ~ill be tern~i~at~d ~t ~h~ ~nd a~ the
~D ~ay p~riad. Nothing in this s~ction sha~l be canstrued t~ prohi~it irr~medi~t~
terrnina~~on of the ~antra~t pursu~nt ~~ ~he ~~~~~ans above. This ~antra~t ~h~l~
vthe~w~~e t~rminate by th~ date ~~ecified in the ~vntra~t ~ove~ ~h~et~
E. At the en~ of th~ ~vntr~ct terrn ~r ~th~r ~ontra~t termanati~n or c~ncell~tion, the
~ubcantr~~tor, in go~d ~ai~h and in ~easor~abl~ c~oper~t~~n ~vith th~ ~is~a~ Agent
and the Departm~nt, ~ha~l aid ~n the ~ransition to ar~y ne~ arran~erner~t or pr~vide~
~~ ~ervices. The ~~s~ective ~~crued ~nteres~~ or ~bl~gation~ incu~red to da#e o~
~~rrninatian must also b~ ~quitably s~ttle~.
F, Th~ De~~rtrrrent ~hall suspend or re~rake thi~ ~vnt~~c# if th~ ~ubcont~~~tor i~
#~u~d I~able for or ~as a c~n~~act, license, certifi~ate ar per~n~t of any kind revoked
far ~Iledi~aid fraud, The Fi~ca~ Agent shall ~Iso ~usp~n~ ~r ~evake this ~on~ract if
th~ Suhc~r~t~~~t~r'~ licen~~, ce~kificate or permit has been revoked b~ an~ ag~~cy
listed i~ Ar~icle I~ ~f th~ ~eneral App~ap~iati~ns Act pa~sed by ~he ~~~h L~gisla~ure
~f the ~tate af Texas, as it r~ay b~ ~r~end~d.
~E~T~~N 34. F~R~E I~AJEU~~
The ~ub~ontractor ~gre~~ ~o b~ finan~i~l~y liabl~ for undue d~l~ys or f2~i~ur~s in ~ontra~t
perfor~nan~~ ~xc~pt foranydelay in arfailure of perf~rm~nce of any requir~r~e~t
cause~ b~ force n~aje~re ~i.e., th~~e cau~es gen~rall~ re~ogn~ze~ u~d~r T~xas I~w as
~ons~~tuting impossibl~ ~ondit~~n~}. ~~~h d~la~rs ~r faiiures to p~rforr~ sh~l~ ex~end the
~eriod vf performanc~ a~ th~ discr~tion of tl~~ ~~pa~tr~ent, in the ~~cer~is~ ~f reas~r~abl~
di~~genc~, untii th~se exigenci~~ hav~ ~een rernav~d, The ~~bc~ntractor sh~l~ infor~
~h~ ~~scal A~~nt and the ~~pa~tm~nt in uvrit~ng v~ ~~oof ~f such ~or~e rr~~jeure vwri#hin
three ~~} bus~ness d~ys ar o~h~rwise v~~ive this ri~ht ~s ~ def~nse. The ~ubc~ntract~r
agrees that breacf~ ~f this provisian entit~e~ ~he F~~cal ~gent or D~partment to reduce vr
~~~p pa~rrr~en~s, irr~~nedi~~~ly ter~n~nate this ~~n~~act, ~~Ilect partial or ~rh~~e pay~nent for
s~~vices n~t ti~nel~r de~ive~e~, c~ll~~t other liquidated dama~e~ inc~uding the am~un# ~~
an~r bon~ for ~~ntr~c~ arnau~~, and any ~ther r~rn~dies av~ilab#e t~ ~h~ Fis~a~ Age~~
and ~epa~tment unde~ th~ ter~s of this ~on~ract, in ~quit~, or und~r T~xas lavu,
~E~~'I~N ~~. ~I~I~THLY P~~~~~~IAN~E R~II~~VI~
~~b~o~tra~#or and F~s~~l A~ent ~h~il r~eet a~ leas~ month~~ t~ reviev~r Sub~ontrac~or'~
per~orm~nce to ~e~err~ine ~hether ~ub~~nt~actor is meet~rtg al~ performan~e mea~ures
id~ntifi~d in At~a~hment A-~ .
~~~Tf~N ~G. ~U~PEN~l~I~ ~F PAYI~~hIT~.
If the Fis~al ~g~nt det~rrr~ines in i~s ~~le discret`ron th~t ~ub~~ntra~tor i~ n~t m~e#ing all
perforr~~nce measures in A#ta~hrnent A-1, vr if Fisca~ ~gen~ d~t~rmin~~ ir~ it~ so~e
_~~_
d~scretion that ~ub~ont~~ct~r ~s no~ in ~arnp~ian~e urrith ~II ~vvi~~ans of the ~
. , . , p ~n~ract, the
F~s~al Ag~n~ sh~l~ prov~de ~rritten no~~ce v~ suc~ d~~~c~~nc to Sub~ontrac r '
y ~v a~d ~'~scal
Agent rr~~y suspen~ p~yrnent~ to ~~ntractor ~nti~ such ti~ne as ~ontr~ctar is in
, , f ul!
~ompl~ance urrith the perf~rm~n~~ m~~sur~s ~nd ali ~ther rovisions in th~s ~~n~~
~ ~~t~.
a~~TI~N ~7. ~EPAY~IENT ~~ FU~D~.
Su~~ontra~~a~ ~hal~ issue rep~y~n~nt o~ f~nds to ~is~al A~nt r~ithin ~0 '
, . ~ days of ~~scaF
~~en~ s ~ur~~te~ der~and ~or ~epa~yr~ren~ if Fi~c~l A ~nt ~e~err~ine~ i~ ~ ' .
~ ts so~e ~~scr~t~on
th~t ~ubcantra~tor has n~# met th~ Perfvrrnance M~asu~e~ identifi~d ~n
Attachment A-1
~~ich ~e~~te to: n~mb~~ ~f undup~icated youth senr~d, ~imei ~ubmission of ..
~ b~llings an~
n~onthly ~epor~s, ~rauth s~rv~d und~r th~ age of 1~, er~en#a e~f ~rti~i ants i
. , , ~ ~ p p nvolved
rn rnentor~ng s~rv~ce~, c~n~ple~e~ as~et surve~s ~~n~~ia~ ~nd f~ll~v~r u~sse~ ~urv
. , , , p ~ys},
completed ~~t~sfactNOn ~ue~t~ons, ~ernonstrat~an that ~YD outh I~ave in~reased
. , , , ]~
as~ets, ~YD part~~ipan~~ per~e~v~ se~v~c~~ ~s effe~tive and ~rcen~a e~f no
, . , p g n ~efer~ed
CYD Youth to ~uven~ie ~~abat~~n.
~~~_