HomeMy WebLinkAboutC2007-313 - 10/16/2007 - Approved~~ y ~
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,k i
~~~r~~r
~~aver ~h~~t~
T~TI.~ ~F ~~NTRA~~C: ~a~nmun`rty Y~uth Develapm~nt
C~NTRA~T ND.: ~YD 20D8-~
Thi~ cor~t~~~t ~"~or~t~a~~"~ i~ ~ntere~ int~ b~ ~h~ ~ity ~~ ~o~pus ~h~sti ~"~~ty" or "~isc~l A~ent"} ~nd
the folfa~rin~ n~med ~ubcontractvr;
~ITY;
~
~~~y of ~orpus ~hr~~ti-JA~ICYD
~~~ Ente~prize. ~te. ~ 04
~orp~s ~hrista, T~ 784~5
Telephone: ~3~1 } 8~~-4~~8
FA~: ~~~~ } 299-~ 4~ ~
~vn#a~t Pe~~an: ~e~~na Pulcher
~UB~~NTRACTO~:
YI~~A of ~orpus ~hr~sti
4~ 7 ~~ Upp~r Broad~r~}~
~or~us ~hristi, T~ ?'8401
Tele~han~: ~3G~} 3G1-882-~74~
FAX: ~3~1 } ~G~ ~58~-~ 4~~
~ontact Person: Jim ~~ovi~le
Subcontrac~vr ~grees t~ p~ovide s~~v~~es ir~ ~~~~rd~nc~ uvi#h the pravision~ of fhis Cantra~t ~nd under
#he Comm~nity Y~u~l~ ~~vel~pment ~rogram ~"~Y~"} fund~d by th~ T~x~~ Dep~r~rrw~n~ of Far~ily ~nd
~rvte~tiv~ ~enrices {"D~P~"}. This ~ontr~~t ~~n~ists of the fol~~wing ~tt~~he~ ~oc~m~nt~ v~rh~ch are
inc~rpor~~~d herein by ~ef~~~n~e:
Cont~act ~~aver 5heet}
Per~v~an~e N~~~~ures ~A~#ac~men# A-~ ~
S~ater~ent ~~ llVark {Atkachment A-~~
Bu~g~t, Reimbursemer~t Request ~or~ ~ Budget N~rrat~v~ ~At~~~hm~n~s ~~~, B-2, and B-~}
~tand~rd ~erms ar~d ~on~i~ions ~Att~chment ~}
~ub~ontractor ~~~uran~e~ v~rith ~er~i~cation ~Att~chrr~ent D}
~~~tifi~ation Regarding ~~b~rrnen~ ~Atta~hment ~}
C~rki~~cat~on Regard~ng F~dera! ~obbying ~Atka~hment F}
Subcor~tractor ag~ees to abi~e by all ~erms and ~or~dit~or~s ~pec~fied ~erefn, and it certifie~ that ~he
information prav~~ed to ~he ~~~y is #rue ar~d correct in all r~spect~ to th~ best of its k~~wled~e,
~nforma~ion, and be~fef,
~he vbf~gation~ ~fthe ~ity of ~orpu~ ~hrist~ under th~~ ~~ntr~ct are ~xpre~~~~r ~ontingent up~n the
avail~bili~y of fu~ds for sucM pur~~~~ under ~he fundin~ ~vur~es:
~ ~ Ob`~ ~ ~~ AU rr~u
~~NTR~~T PERI~D. F~vrrr. ~eptember 1, ~0~~ T~rocrgh: August 3~, ~0~8 ~ ~...~-,. ~„}.
~~ If~ ~
, ~ ~l~~~l ~
FUN~IN~ OB~l~ATl~N. Not to exceed ~ 38,~~~,0~ f~r FY ~008 for ~antr~~# Period
~~ated a ~ ~-~
bove.
~.,~.~~
~~~~~
Ex~cut~d in tr~plicate, each of whi~~ re~~gniz~d ~~ ar~ orig~n~~,
ATTE~T:
Ar~nando ~ha~a
~i~y ~~cre~ary
Leg~l f~rm app~oved ~~ ~ ~ ~~ ~0~71
~ i
~
.
~v: `.~s~ -
~~~~r~ ~~
~ ~I~ GI07 ~~ ~'~
~
~VI~~~7~~70 ~ ~~
Y~~A vf ~~rp. ~h~,
~~ty ~~rpu~ ~hrist~
Ge r K. h~o~
~i Manager
~ubcont~a~tor:
~{~~~14~ ~~ U5 ~~I"I~~I
~y:
N~m . ~ ~~ ~ I~` co,~~ ~
Title; Pr~s ! ~~ /~ y t:,C~,
l~~t~: ~~ ~r v j ~
~
?'84~ 5 ~~I~~IUNITY'Y~UTH DEVE~.~PI~EI~T ~~~~RAI~
Yl~~~l of ~orpus ~hri~t~
T~~LE ~F ~~N~'~NT~
~on~ract Cover ~heet
~a e N~,
.
~ ~~ ~~ ~~~~~~~^^.~~~~Y^.^~^^.^^a~~a~~~~tY~.^^.^a^.^^^^~~~~~l~/~~~ri~^YiY~.^~^^^^^^^^^^^^a^^^~~i~l~~~i~~F~~ I
~on~r~cted Perfor~an~e I~~~~~r~s ~Att~~h~ner~t A-~ } ~ ~ ............................ .. ~
~tatement of l~l~ork ~ Youth Lea~~rsMi~ ~~4tta~l~~n~nt ~1-~}......,,.~....,~~~..~...... 4
~tatemen~ of Illlork ~ Youth Adv~~ary ~ommittee ~Attachment A~3} ...........1 ~
Budg~t Ir~formati~~ F~rr~s ~Att~~h~nent B-~~ ................~.,,.t..~..,..,............,.F. ~4
~~~~M~~~~~~~~ ~~L~~~~~ ~~~~ ~~~~~~~~~ ~R~~ ^~~~~~F~~~~~~~~~f~~~i~~~~~~~~~~~s~~~~~~^ ~~
Budge~ N~rrativ~ ~Atta~hrnent B-~~ ...............~..~..~........,........~.,~....~..,..~.......... 2~
~tandard Terms ~nd ~o~diti~ns ~A~tachm~~t~} .........................................~4
Sections ~
~. Leg~l A~~hor~ty
~. I nd~penden~ ~ont~a~~~r
~. ~~n~nci~! Li~itation
4. L~a~ility f~r ~~~m~nt
5~ ~h~ng~s ~nd Am~ndm~nt~
~. ~ccounting Requirern~r~ts
~. R~c~rd ~~ep~nglRep~rting Requirer~en~s
~. ~ubcontr~~#~n~ ~
9. Pub~ici~~
10. T~chn~ca~ Assistanc~
~ 1. Nionit~ring ar~d As~e~srr~ent
~~. Pro~erty
1~. Y~~r 2~0~ ~om~lian~e
~ 4. T~xe~
15. ~~sputes
1 ~. Indeperrdent Audit
1 ~. Pr~ven~i~n of ~~r~fli~tin~ Interest~
~ ~. ~raud an~ Abu~e Preventi~n
~9. In~er~nificati~n
~~. ~~ctari~n Involvernent Pro~ibit~d
21. Politi~al A~tiv~t~ILa~b~ing
2~. Nor~4~i~crirninat~~n and ~qual ~pportur~it~
2~. Health ~nd ~afe~y ~tar~dards
~4. in~ura~~~
2~. ~e~arm~~~ ~rtd ~uspens~~n
~~, ~otice and Assi~ta~ce Regardi~g P~ten~ and ~~~yright infringem~nt
~~. ~i~closure of ~on~~dent~~l ~nfo~r~r~a~ion
~8. ~~r~rr~ur~i~ati~ns
~~~ ~~ner~l ~tar~d~~d~ o~ P~rfarrnan~~
~~. Enti~e A~r~e~ent
3~ ~ ~~r~ti~g~nt an Funding
~2, Tra~n~r ~ua~Nifica~'ron~
~3, ~errr~ina#ion
~~. F~~ce ~a~e~re
~~. Nf~n#hly Pe~farn~ance ~evi~~
~fi, Su~p~n~ivn af Payrnents
~7. Repa~r~ent of Fund~
~ubc~ntra~tor A~surances v~r~th ~~rt~f~ation ~Attachment D~
~ertification Regardin~ D~~arment ~Att~~~r~en~ E}
~~rtifi~a~ion Regardir~g ~eder~! L~bb~ing ~~Ittachment ~~
~~
11
A~tachment A-~
~TAT~I~ENT ~~ V~~R~[
~ub~ontra~tor~ YM~A of Carpus ~hri~ti
Pro~ram Nam~: Yauth L~adership
I. ~ER11~~~5 T~ B~ PR~11~D~D
1} Des~ribe th~ ~~~vi~e to be ~ovided in ~~~ail;
~'he 1~M~A's Y~uti~ Lea~ershi~ ~rograr~'~ purpo~e is ta ~elp tee~agers be~om~
~es~~n~ible cM~i~~ns and fu~ur~ ~~ad~rs. Youth Leadersh~p is a tr~inir~g pr~~r~rr~
develop~d to teach high s~haal studen~s ~ife skills an~ build ~he~r self-car~~idenc~
#h~ough rr~ento~in~, education ~nd pre-ernpio~rner~~ tr~in~ng. ~o~i~l skill~ are a~so
dev~loped t~roug~ recr~~tional a~tivities and commu~i#y se~vi~e pro~ects.
~tudentsfr~r~fe~d~r~cho~ls {~1liddle ~rr~ E~ementary}to C~rr~l~ Hi~h School ~v~ll be
par~ ~f ~he YN~~A You~h Leader~hip Pragr~r~ in ~ha~ ~arroll High ~~I~oo~ students
~riil became m~ntors to ~o~nger stud~nt~ in ~r~~es 4 through 8. Men~~ring, ~ctivft~
pfar~ninglimplem~~tation and ~eadership skil~s v~rill b~ ~~v~loped vuh~le urrarl~ing with
y~ung~r ~tuden~s. E~~h ~arroll Hi~h ~chv~l s~udent ~ill be p~~red ~~th a caring adult
~len~vr as ~rell.
in the r~atchir~g of I~~ntors an~ their pr~~eg~es, ~h~ n~eds a~d s~rengths ~f th~
st~dent an~ the ~nt~re~ts ~~d abilities af t~e rn~nto~, inc~uding ~h~ follav+~ing c~~teria
v~ri~l b~ ~vnsid~r~d: ~en~er, ag~, language, shared finte~~st~, ~areerl~~~upation ~f
rner~~~r; and pref~rences of ~ne~tor an~ ~tud~~t.
~uppart for Ment~~s
•~ngain~ assessm~nt ~f the n~~~cl~, in~luding input from the mentar and s~udent'~
f~~n~l~ ~v~rhen appropri~te}.
• A pro~ess o~ m~r~agin~ ~ri~vance~, praise, int~~p~rs~nal problem so~vir~g,
"rema~t~hing", and apprap~~~te ~ndir~g v~ th~ ~I~ntorlProteg~e~ relat~o~ship;
• 11Vrifi~en re~ord~ af r~l~tion~hips and outcom~s.
•~ppartunities ~o~ i~-dep~~ tr~~ning for me~tors and stud~nts, par~~~ula~~~ cover~ng
diversity ~~aren~~~, ~omrnun~~ati~n, crisis rnana~err~ent, ar~d goa~ settin~.
•~ngoir~g rec~gnit~o~ an~ ~ppre~iation of ine~ta~~ ~n~ stud~nts.
Resour~es for ~ent~~s
• Topi~-sp~~ifi~ r~e~~~r training c~mponents and support rn~t~rials
•~aiendar of community-vuid~ training oppo~k~nities and uvork~ho~s
•~~tivitie~ and spe~i~l prograrr~s f~r ~Il~ntor~ ar~d students
• End-of~Year ~entar Recognitian ~vent
-4-
Ev~~uation
• ~mpact ot the m~nt~~~ng r~lat~onship ~n ~h~ ~outh
• Num~er ~~ vvlunte~~s and ~m~unt o~ ~irn~ spent uvith students.
~} Lo~~tion ~rhere servic~s v~rill b~ ~ovid~~:
~a~roll H~gh ~~ho~l, ~3~~ V11~b~r
~orpu~ ~hr~s~~, Te~ca~ 184~ 1
And
YN~~~ of ~orpus ~hr~sti, 4~ 7~. U~per Broad~~y
~orp~~ ~I~ri~ti, T~~cas ~84~~
3} I~~ve~,~_ o S~rv`: ~rorr~ ~ep~emb~r ~,~O~l to A~gust ~~ , Z048
4} Da s and H~urs of ravided s~rv~ce~:
~tud~n~s in tf~e YM~A Y~uth l,ead~r~hip Prograrn vuill meet every ~~y ~t ~ar~oll
High S~ho~l ~rvm ~ ~# :4~ AM -~ ~ ;~0 ~l~ ~p~~gr~m ar~entation; program ~nd servtce
pr~j~ct p~annin~; bu~in~ss prof~ssiona~ ta speak to s#udents during this ti~ne; ~o~flict
r~~nagemen~ tr~ining, tin~e ~nanag~m~nt, r~entvrs' vis~ts} e#~.}~ ~~udents ~vill also
m~et ~nce ~r t~vi~e per ~eek after s~haal fo~ Y~II~A Youth ~n~ G~vernment trainfn~.
~omr~uni~~ pr~j~cts, so~ial~ and specia~ ~ver~ts rn~y t~ke plac~ on ~vee~cer~d~~
~umme~ ~rogram urrill tak~ pla~e at ~ar~afl F~lig~ ~~h~~l if ~pprov~d ~yth~ Pri~cipal.
~f ~~rr~l~ Fiigh ~c~avl is not availa~ie, st~d~n~s ~~II meet at ~notl~er ~841 ~ scha~!
~it~ or ~t the Y~I~A. T~ansportation vp~~an~ ~ill ~e dete~rn~ned accor~ing to ~he
need~ af the ~tud~nt~.
~} Numb~r a~ un~u I~~at~d outh t~ be s~rvedl~du~ts t~ ~~ ~e~v~d ~f a I~cabl~ :~~
youth
~~ D~scri~e the tar et o ulat~on ta he ~erv~d~
Elfg~b~e ~arroi~ High ~~hovl ~n~ ~rea ~tuder~ts age~ ~ 4~-1 l ye~rs of ~~e
7} Describe e~~h ~a~ ~~ the servi~e andlor ro ~a~n in~ludin t~e irn a~t on 'uvenile
.
~r~rr~e:
~
~~al~~~: l'o ~ring I~ad~rship ~kil~s t~ the at-risk yout#~ ~e~i~ing in the ~84~ 5 zi~ code
b~ le~rning and parkicip~tir~g ~n ~YD YM~A ~~ufh L~adership prvgrar~rs,
~~j~ctive~s~: In a ~-m~n~h period the ~D ~YD Youth ~ead~rship ~arti~ip~nt~ ~ill
hav~ in~r~~sed ~heir lead~rs~~p skill knov~rl~dge b~ par~~~ip~ti~~ in Youth L~~dership
d~velopm~r~~ cfas~es,
~~ Ho~ ~vill thi~ se~vice ~e av~il~~l~ t~ ~ar~ilt~~ ~vithout t~ans ort~tion~
~t~d~r~~s uvi~l m~e~ ir~ ~esi~nat~d c~assroor~ vr ~pproved ~r~as at Ca~r~ll H~gh
Scha~~. Durin~ sch~ol da~s #h~y w~ll g~ t~ ~~assraom at de~~gnate~ p~ogram ~im~,
~tud~nts ~ill a~vwra~s be ~upervis~d by YA~ Co~rdin~tor uwrh~n participating in
-~-
classroom s~ssivns ~r ~ctivi~ies vut~i~~ of ~~r~oll Hi~h ~ch~ol. Field tr~p
t~an~portation ~ri~l b~ s~cured through ~.G.E.~.D,, I~~al bus s~~vice or YM~A van.
1#~Ihen trav~~in~ ~~ud~nts uvil! be sup~rvi~ed ~y #h~ YA~ Coord~n~tvr. Every
pr~cauti~n u~ifl b~ ~a~c~n ta ass~re the sa~~t~ a~ all stud~n#s.
9} Describ~ th~ "s~~e ass~ ~" lan fvr outhlf~rr~ili~s ~ithout tr~n~ or~~~ian:
~~ud~nts ~ill me~~ in d~si~nate~ classraorn or appr~ved a~~~s a~ ~arroil High
~cho~f~ Dur~ng schovl d~~s the~ vui~l go to ~la~~ro~m ~t des~gn~t~d pr~gra~n tirr~~.
~tudent~ v~rill aluv~ys ~e su~ervised b~ YA~ ~oordinator ~~en participating in
c~assr~ar~ session~ or activit~e~ outsi~e af ~~r~vl~ High ~~haol. Field trip
trans~ort~tior~ v~ri~l ~e se~ured through ~.~.E~~.~., lac~l ~u~ senri~~ or 1~N~~A van.
INh~n t~~veiin~ s~udents uvi~l ~e ~up~rvis~d by th~ YA~ ~oor~~nator. Every
~re~~ution ~vi~~ ~~ t~ken t~ assur~ the sa~e~y of all students.
1~}~t~ff~n : D~s~ribe ~he st~ffin I~n f~r FY~~ includin stafif ~u ervi~iorr and ~u ort
~n~ h~v~r ade uat~ ~ta~in ~n ~he ~a~~ ~f vacanc~es ~r ~~t~nd~d ~bser~ce~ v~il~ be
~n~ur~d:
The YM~A is compris~d o~ ~our Dir~ctors ~ach v~rhi~h a~e ~~os~-t~ai~ed to handl~
an~ position. Th~ You#h L~ad~rship prograr~ ~s vverseen bythe Y~u~h Leaders~i~
Director. The~ har~dle ~he ad~itianal s~aff ~ha~ i~ ~h~re to assi~t ~vith each af t~e
schaois v~ri~h th~ Yo~~h ~eadershi~.
~n the ~ec~uitir~g and staf~ing the ~o~lov~ring is don~:
•~ubl~c ~nn~un~~m~nts ~H~Ip ~Jlla~~t~~ Ads~ tnrough th~ local ne~spaper~~orpus
~h~isti ~~ller T'ir~es};
• YMCA ar~no~ncer~ent t~ cur~e~t YN1~~ staff
• Pos~~n~ ~ob op~n~n~~ at ~A~IU~C an~ De~ ~lar ~olleg~
~~~eenin st~ff ~nd volunte~~~ ~r~ re u~red t~ ~~hrou h:
• Employrn~ntlllolunt~er appli~atian ~equir~d;
• Mini~n~rn of three ~~~ ~~~~ren~e ~he~k~ do~ur~~r~t~d;
• ~rim~nal Back~rou~d ~he~k;
• Requir~ Fi~st A~d and ~~R ~~#aff};
~ ~n~ervi~~r pr~~ess
Trainin of s~aff and vol~nt~~rs:
• ~h~l~ Abu~~ ~r~vention
• ~haracter ~~ve~~prr~ent ~
• YM~A ~~vup INork
• Char~cte~istics o# youth ag~s 14 ~ 1~
• T~ansportation palicie~
• ~upervision tr~inin~ and ~ol~~i~s
I~ is s~~ndard procedure f~~ an~ p~~son ~staff 8~lor volunt~~r~} that appl~ tv ~vork on
t~ie ~YD Program, ta ~~rr~p~ete ~sign} ~ crirr~~na~ b~ck~round 2~ffidavit, c~r~sent and
hav~ ~ cr~mir~~l h~ckgraur~d c~~ck search conduc~ed ri~r t~ an ~lien# c~nt~ct ~Ivr
~ Y
_~_
p~rs~na~ ~fi~n~ fifes ~nd ~s renev~ed ~v~ry t~nro y~ar~,
II, ~YD ~~IENT REC~~TR~4TI~N ~IN~ TRA~KINC ~E~III~E~
a} A~egi~tra#~ar~lCon~en~ Form rnus# b~ expla~ned to every ind~vidual partici~atin in
. ~ .. . , ~
every ~YD P~agr~rr~. Th~~forrr~ authvnz~s par~~~i~at~~n ~n ~YD ~rograr~s ~nd all~~~
t~e Fiscal Ager~t, subcontr~~t~r~~}, ~'D~PS, and th~ state ~gen~~ ~espansible fvr
eva~ua~ing th~ ~or~munity Yau~h D~v~lopme~t Prograr~ ~o us~ th~ in~orr~ation
pr~vid~d ~~r the pa~ti~ipants ~~r ~valuation purpo~es,
b} A Re~i~tr~ti~n~~onsent Far~n r~ust ~~ ~orr~p~et~d f~~ ~v~ry ~ndivid~~l park'rci ~tin i~
p ~
any ~YD Pr~grar~ f~r each fiscal y~ar. ~h~ Registra~~on Farr~s rr~~st be subr~ifiked
rr~onthl~ ta th~ Fisca~ A~ent ~rith the rnonthl~r bi~ling~
~~ A JD ~ervice Tracking Forrn must be ~ompl~t~d ~a~ every p~rkicipant r~~e~vin
. , , , .~
~erv~ces~~} ~n a~nor~thly b~s~s. The ~~rv~ce T~a~king Fa~~n must b~ su~m~tt~d
~~nthl~ to #~e F~scal A~~nt v~rith th~ monthly billi~g.
~egi~tr~tion f~r~ns and ~ervic~ Tra~kir~g ~vrrr~ must b~ ~u~mitt~d f~r ea~h m~nth for
v~rhic~ the s~bcontr~~tor~~~ r~ques~ re~~n~ursement for s~rvi~~~pr~gram costs~
IIl. ~O~U~IENTATI~N ~F ~ER111~E~
Do~~rr~en~a#~an of all ~~rvic~s pr~v~ded to ~ach ~ommuni~y Youth D~~relv ~nent
^ ^ , i r . ' F ~
partic~pant r~ust be m~in~~~ned. All of t~~ ~erv~~es li~ted on a~erv~c~ Tr~ck~n~ F~rr~
~nust ~e docurnent~d.
~11. B~L~~N~ R~Q~l~R~M~~T~
The ~ubcontractvr ~ill subrn~t rn~nthl~r b~ll~ng~ sp~~ify~ng the costs in~urred f~r e~~h
rnvnth of se~vice to th~ ~ity repr~~ent~tiv~ listed b~lo~:
Juv~r~~le Asses~rn~n~ ~en#er I ~Y~
ATTN: ~~lina Pulcher
~YD ~~oject ~oo~dfr~~tar
~ity of ~orpus ~hr~sti
22G ~nte~~ri~e Pkv~y, ~~e.1 ~4
~o~pus ~~risti, Tex~s T~40~
Th~ man~hiy bil~ing v~rill con~ist of the fallouvin~ dacurr~ents;
a. ~ud~~t Infarm~tion ~umm~ry and Reimbursement Requesf.
b~ ~opies ~f ~nvoi~es ~nd bills~
~. ~1lonthi~r JD ~ervi~e Tra~kin~ ~'orrn
~. ~e~istrationl~onsent ~orm ~to includ~ acc~r~te and c~r~plete inforrn~tivn pr~or ~~
su~rn~tt~ng ~o the ~is~a~ Agen~}
e. Any ~h~rr~~ ~~ I~form~~~vn to p~r~i~~p~nt~ regist~at~onlc~nsent f~~rn
f. Any P~eventi~n an~ E~rl~ Nnt~rvention ~urve~s ~Pre an~ Post}
.~_
g. An~ Preven~i~n and Earl~ Ir~terventi~n ~atisfaction ~urve~s
Sub~~~tr~ctor~ri~l adh~r~ ~o the ~ol~~~in~ ~illin~ s~h~~ule:
El~P~~IDIl'~JRE~ THR~UCH I~~NTHLY BILLI~V~ ~UE DATE
Sept~rrrbe~ ~0, ~D~~ ~ctob~r ~, ~007
~ctvbe~ ~1, ~D~l N~ve~nber ~, ~0~~
N~ve~ber 3~~ ~~~7 ~~~ember 5, 20D~
D~~er~ber ~1, ~~07' January ~, ~~~8
Janu~~y 3~ , Z~OS F~brua~y ~, ~D~~
Febru~ry 29, 2~D~ ~larc~ ~, ~~~5
~arch ~~, ~D~B ~pril 5, ~0~8
Apri~ ~~, ~008 ~ ~Illay ~, ~OD~
Elll~y ~1, ~Q~B June ~, ~~~~
Jun~ 3~, ~~~8 Jul~ ~, ~OD~
Jul~ ~~, 20D8 August ~, 2008
Augu~t ~1, ~00~ ~~ptember ~, ~D~~
11. E~CPEND~T~#~E ~~WEDLILE
~ubcontra~t~r ~~rees that if ~unds a~~ not expend~d in accor~a~ce r~ith ~~~redu{e ~4 -
~~b~or~fr~cfor E~~i~raf~ ~f FY 2007-~0~8 ~~c~er~~i~ure~ by Jun~ ~~, ~~~8,
~u~~~ntra~tor ~i~l lose ~ny unc~rnr~itk~d fund~ ~n ex~ess ~f $~,~~~, ~u~j~ct to
re~n~ta#~~ent through th~ ~~p~~ls process ~et out b~lo~~ ~~sc~l Ag~r~# vuill n~tify
~ub~vntractar in ~vritin~ vf the ~en~~ng budge~ r~ducti~n in ~ub~ontr~ctor's budg~t and
give ~~,bcor~t~actor ter~ ~10} busin~s~ da~~ t~ re~p~nd. ~f ~~~~on~~a~t~r d~e~ nvt
respond v~~thin ten ~~ 0} ~usiness ~ays, then the bu~ge~ ~djustm~nt ~ri~l be ~nad~ and
~ub~on#ra~c~o~ ~nus# ~ubmi~ an adjus~~d budget t~ Fiscal Ag~nt that r~fle~ts the r~du~~~
~u~~~t amount v~it~in t~n ~~ ~~ b~~in~ss da~~ the~eaft~r. Hov~rever, if ~ub~ontract~r
di~agree~ that exces~ fund~ a~e av~ila~le, ther~ F~~cal A~~nt ~nd ~ubcontract~~ ~ill
~eet at an a~~eed upon tim~ and ~ubcontracta~ ~v~ll be ~iven ~he oppo~#uni~y to pre~ent
thei~ ca~e. F~scai Ag~nt v~i~l make the fin~l decisio~ urrh~th~r to reir~sta~e or f~rfei~ any ~~
~ubc~nt~ac~o~'~ ~xcess un~omrnitt~d fun~s, A~y ~xcess fun~s forf~i~~~ by any
~ubco~t~a~tor ~ill ~e used fo~ other ~YD programs.
-~-
~~~edul~ A - ~ub~o~tr~~~or Estimate ~f FY~O~~ Ex~endi#ure~
I~o h Estimated Per~~nt ~f Tvt~l
~enditures Bud et
~eptember~~~~ ~~,~1~ 8.G°l~
~ctober 2~07 ~3,~~~ 8.~°l0
I~overnb~r 20~~ ~3,~89 S.~°I~
~ec~mb~r ~D~7 ~3,~D~ 8.~°la
J~n~~ry 2D~8 ~~,~~9 8.1°l0
~eb~u~~'y 2~0~ ~~,1 ~7 8.~°l0
^*~N~~~ ~~+V V ~~l~ ~~ \/4~~I~
~~~~! ~Y~/~ ~~l~~~ V~~~/~
~~~ ~~~~ ~~}~~~ ~i~~~~
~~~~ ~~~~ ~~'~~~ ~~ ~ ~~~
MM~~ ~~~~ ~~l~~~ ~~~ ~~~
I~IU~LJ~t ~~~~ ~~,~~~ ~, ~ °~~
-~-
Atta~hment A-3
~T~IT~I~ENT ~F VII~RK
~ub~ontractor: Y~I~A of ~orpu~ ~hri~ti
Prograrr~ Name: Youth Advisory ~ar~mi~tee
~. ~ERIII~E~ T~ B~ P~~II~DE~
1} Des~rib~ the ~enri~e to b~ ~ovid~d in d~tail~
Th~ Y~II~A's Youth A~v~~o~y Committe~ purpa~e i~ ta hefp middle and ~igh ~~hool
students becarne r~spons~b~e citiz~n~ and futur~ le~d~rs, YA~ is a program
desi~ned ~a lead s~udent~ #o b~c~~~ activ~~y involv~d ~rith the cor~rr~~ni~y ~~
perf~rrr~ir~g c~mrnunit~ servic~ proj~cts, parti~ipatir~g in the ~YD Rev~~vxr ~orrtmittee
and ~he ~Y~ ~o~labarative ~~mmi~tee and enhancin~ their lead~rship ~kills. ~h~se
comrr~~nity s~nrECe proje~t~ ~e~~h valuab~e leadership ski~ls tha~ ar~ ~ea~ned "aut i~
the carnn~unity". ~r~j~~ts in~l~de faod, clothing and #~y driv~s, a~sis~~ng in nur~ing
har~~~, da~c~re cent~rs, ~~~~I ~cho~l ~~str~~ts and oth~r ~orr~rnunit~ b~s~d
orga~izations ~vithin the 7841~ z~p ca~e.
`~h~ YA~ vui~l enh~nce the~r ~ea~~~ship ~kill~ by participatin~ in three r~rnp~nen~s.1 }
Lo~a~ Youth ~ur~rn~t ~ Farum -~ This f~r~r~ will bring tage#her #he ~YD YA~, th~ City
o~ ~~rpus ~f~r~~ti YAC ~nd th~ ~orpus Ch~~~ti Juni~~ Achi~vem~nt ~vr~rnitte~, three
y~uth con~mi~kees, to di~cus~ yvu~h probler~s that pla~ue ourcommun~t~and they
vuiil uvork tagether to creat~ passible ~olu~ions~ In addit~on, ~YD YA~ vuil! pres~nt
these so~utions to the ~~~al communi~y le~d~r~ via ~it~ ~oun~il ~genda andlar Tv~un
Hall I~eetings. 2} ~on~r~unity and Park ~eautifica~~on Pro~~cts -~YD YA~ ~vil! do a
quark~ri~r ~orr~rr~unit~ ! p~rk ~I~~n up to inclu~e graffit~ ~feanup, ~ark and ~vmmunity
beautifi~~tio~ ~tr~r~ ~~e~s, pi~k~up litter, plant fl~uvers, plan#s a~d ~~ees~ during the
c~ur~e af the 20D7W0~ sch~ol y~~r.1`I~e fo~,~ "cl~~n-up~" ~riil tak~ ~I~~e during the
e~r~y fal~, ear~y ~in~er, ~a~~~ ~pring an~ ~arly s~rnmer. ~} 78~~ ~~Y~ YA~ Rvp~~
~aurse ~hallenge -~YD 1~A~ r~er~b~rs ~ril~ p~r~~cipate in a da~-~ong rop~s c~ur~~
th~~ vu~ll ~nh~n~~ I~ad~rsh~p ski~ls ta in~lude ~vmrnunica~ivn ~r~~ t~~~n~rv~k. This
cour~e i~ g~~red to~ar~s the to~a~ ~r~h~n~ement vf corr~r~un~~~t'r~n, le~d~r~hip an~
tea~n ~k~lis. The~e ~r~ll b~ two ~hal~~nge~ throughaut the ~ear tv sha~ h~~ the YA~
g~~u~ f~a~ grouvn ~~ a t~am a~d as I~~ders.
~} ~.ocation v~h~re servi~e~ v~~ll b~ rovided:
C~rroll ~igh ~~hool, ~3D1 I~~le~~r
~orpu~ ~hri~ti, T~xa~ ~~4~ ~
And ~
YM~~ of Corpus ~h~~~ti, 41l ~. Upp~~ Broadv~r~~
~~~pus ~h~i~ti, Tex~s ~84~~
~} In~lu~ive date~,_~~: F~~rr~ ~ept~r~ber ~, ~0~`~ to Augu~t 3~, 2DOS
_ ~~_
4} Da s and Hours of r~vi~ed servic~s:
~tud~n~~ in the YN~~A YAG ~rogr~m w~l~ ~n~~t ~v~~y d~y ~t ~arroll High ~c~~ol fro~
~~:4~ AI~ -~ 1:3~ PM ~p~ogra~n or~~ntation# p~agr~rr~ a~n~ service p~oject pla~nni~g;
bus~nes~ prof~ssi~na~ to speak to stud~nts during thi~ time; confl~ct r~~n~~ement
trai~ing, tirne m~r~ag~rr~ent, mentors' vi~its, etc.}. ~tude~~s urrill a~so r~~et o~ce o~
tv~r~~e per v~reek aft~r s~f~ool €or YhII~A Youth a~d ~av~rnme~~ training~
~~r~~~ni~y ~~oje~t~, soci~ls and spec~~~ ev~nts rn~y take pla~e on ~eeker~d~~
~ur~mer pro~ram ~ili ~ake place at ~a~r~Il High ~ch~~l if app~oved by th~ P~~cipal~
If ~a~r~all H~gh ~chool is not ava~l~b~e, ~t~der~~s uvill rnee~ at ~nother ~~~4~# 5~~hool
s~t~ or at the Y~l~A. Tran~po~kation opti~n~ v~ri~l ~e deterrr~in~d a~~~rdi~g to the
ne~ds of the ~~ud~~~~.
~} Nur~b~r o~ undu lica~e~ Quth to b~ s~rv~dl~duits to be serv~d i~ a I~~a~le : 5~
youth
G} De~cr~be the t~r ~t o u~ation ta ~e ~erved:
Eligible ~arro#I H~gh ~cho~l and area ~~uden~s ag~s 14 ~ 17 y~ars of ~~e
7~ D~s~~~b~ ~ach ~a~ ~f ~h~ s~rvice ~r~dlor ro rar~ in~~ud~n the 'rr~ a~t on 'uvenile
~
cr,r~e:
~
~~a~~~~; T~ ~evel~~ leade~shi~ skil~s b~ do~ng cornmun~ty serv~~~ ~roj~cts in th~
~84~ ~ zip code,
~bj~~tirre~s}: I~ a~~ month p~rio~ th~ ~~ ~Y~ YA~ members ~ill hav~ increa~ed
their l~adership ski~ls via commun~ty se~vi~e pro~~cts, pa~t~cipativn in the ~~uth
forum and pa~t~~ipativn in th~ two ~apes cha~lenges..
8~ H~~ v~rill th~s ~ervi~~ be avail~ble to ~~~ilies vui~hout ~rans or#ati~n:
~tudents vuili m~et in d~sign~ted c~assroom or appr~ved areas at ~ar~~l~ High
~cho~l~ Durrng ~~hool ~~~s th~~ ~vill gv t~ the classr~~m ~t des~~nated p~ograrn
tim~. ~tu~ent~ v~ril~ alurrays ~e~ sup~rvis~~ b~ YA~ ~oordin~tor v~hen parkicipating in
clas~room ~essians ~r a~~ivities vu#~id~ of ~a~r~ll ~igh ~c~o~~. Field trip
transp~rkation ~vill be sec~r~d through ~.~.I.~.~., Iv~al bus service ~r Y~I~A van.
IN~en trave~ing stud~nts urrill be su ervi~~d ~ the YA~ ~o~rd~nato~. ~ve
~ Y ~Y
pr~c~uf~on uwri~l ~e tak~n to assure the ~~f~t}~ vf ~I~ student~.
9} De~cribe the "~a~e a~sa ~" lan for ~u~h~fa~nilies vrrithaut tran~ ar~a~~an:
~tuden~s ~~II n~eet in d~signa~ed c~assro~r~ arappro~r~d are~s at ~arrol~ Hi~h
~ch~oi. Du~i~g ~~h~ol ~ays the~ v~~ll ~o ~o ~las~ra~rr~ ~~ de~~gnat~d p~og~a~n tin~e.
~tudents ~~II ~Iwa~s b~ supervised ~y YA~ ~a~rdinator ~~en par~icipatir~g in
~~ass~oo~ se~~ians ~r a~t~v~tie~ ou#~ide of ~arroll High ~ch~ol, ~ie~~ trip
transporta~~ian ~rill be se~ured t~ro~gh G.~.I.~.D., la~al bus ~ervic~ or YM~~ van~
11Uhen t~~veling stud~~t~ vuii~ b~ supervi~~d by the YA~ ~~~rd~n~t~~~ ~v~ry
prec~ution v~il~ be t~ken ~~ ~s~ure t~e sa~ety ~f all stud~nts.
_~~.
~~}~taf~in : D~~cribe #he st~ffir~ lar~ f~r ~Y~~ in~ludin st~~f ~~ ervisi~n and s~ ort
a~d ho~ ad~ ~ate staifin in the ~ase of vacan~ie~ ~r extend~d ~bsen~~s vuil~ be
~n~~,re~~
~h~ Y~II~A is ~orr~prised of faur Dire~tors and several YM~A st~ff v~rh~ch a~e cr~ss-
trained to han~le any po~ition v~ri~~in th~ YI~~A to ~n~~ude YA~. ~`~e YA~ p~og~arn i~
over~ee~ by ~h~ Y-~~ Prog~arn ~a~rd~natvr. He handle~ ~h~ addit~~n~~ staff tha~ is th~r~
~o a~sist in each of th~ school~ ~ri#h the YA~ ~rogram,
Irr th~ recruiting a~nd ~ta~fing th~ fal~owin~ is d~n~:
• Publi~ ~nnoun~em~nts ~Hel~ ~I{anted ~d~} through the local nev~~p~per ~~~r~u~
Ch~~~ti ~~Iler Tirne~};
• YN1~~ ~nnour~c~r~~nt t~ ~ur~ent YM~A ~t~ff
• P~~~ing job ~~enings a# TA~IIU~~ and D~I Mar ~o~l~~e
~~~~~nir~~ s~aff and vo~un~~er~ ~r~ requir~d ta go th~ough:
• Ernp~oyrr~~nt11lolunteer a~p~i~ati~n requi~e~;
~ Min~r~um of ~hree ~3} reference cf~ecks d~curnent~~;
• ~riminal Backgraund ~he~k;
• Requi~e Fi~s~ Aid a~d ~PR ~~~aff};
~ ~nt~rvie~ proces~
Tra~n~~~ of stai# and volur~t~ers:
• ~hi~d Abus~ Preve~t~on
• ~haracter aevelopment
• YI~CA ~raup U1~ark
• ~h~racteris#ics of yautl~ ~ges 14 ~ ~ 7
• Transportatian poli~ies
• ~upe~vi~i~n tra~nfn~ ~n~ poli~ie~
~~ i~ sta~dard procedur~ f~r an}~ pe~son {~taff ~~ar v~~unte~rs~ th~t app~~ to v~ork ~~ the
~YD Pro~ra~, to ~~rnple~e ~~ign} a crirnin~l ~ackgrvund aif~davi~, c~nsen~ ~~d have a
crimin~l back~r~und ch~~k s~arch c~nduct~d ~rio~ ~o ~ny ~~ier~t con~ac~ &lor person~l
c~~ent #il~s a~d ~s ren~vued ev~~y tw~ ~e~rs,
fl. ~YD ~LIENT REC~~T~ATI~N Ah~D TRA~~CIN~ ~~RVI~~~
~~ ~ Reg~strati~~l~ons~r~t Forr~ mu~t b~ ~xpl~ined t~ every ir~div~dual par~ic~pat~ng i~
~v~~y ~YD ~rograrn, Thi~ fv~n autho~i~~s participafion in CYD ~rogra~n~~nd ~Il~vu~
the Fi~cal Age~~, ~ubcontract~r~s}, TDFP~, ~nd the stat~ agen~~ ~espansib~e for
ev~lu~#rng the ~ammunity Y~uth ~e~relopm~nt Progr~m ~o u~e th~ ~n€~r~n~t~on
provi~~d b~ the p~rt~c~pan#~ for ~valuati~~ ~urposes.
~} A R~gistrationl~onc~nt ~orrn rnus~ ~e ~o~pleted ~o~ ~very ir~dividu~l p~rticip~ting in
~n~r ~Y~ Pr~grarn for e~c~ fis~ai ~~~r. The R~gi~trati~n Forms ~~st b~ sub~nitted
m~ntf~~y t~ t~e Fiscai Ag~n~ r~~~h the mon#hl~ bi~lin~.
-i~-
~} A JD ~ervic~ `Tra~k~ng F~~rn mu~# b~ ~omp~eted ~ist~ng ~very p~rt~~ip~nt rec~~vin~
serv~ce~~s} vn a month~y ~~~is. ~`he ~erv~ce Tr~ckin~ f~r~ mu~~ be ~ubrr~i~ted
monthly ta th~ Fisc~~ A~ent ~rith the rnonthl~ bill~ng.
R~gistrat~~n for~s ~n~ ~~~-ri~e Tr~~king form~ must b~ su~rnitted for ea~h m~nth
f~r vrrhich th~ ~ub~an~ra~tvr~s~ reque~~ reinnbursen~ent ~or s~rvice~prograrn ~os~s.
_~3.
~t~~~hment ~-1
YMCA of Corpus ~hrist~
Budg~~ Inform~t~~n Form~
~an~ract Periad: S~~t.1, ~4~7 - Au~. 3~, ~O~S
Su~nmary Bu~get
~`Y08
C~~~' ~A'~EG~~~ T~TAL
1, {A} Pers~n~~l - ~a1a~e~ ~21,~74.4~
{B Persa~el ~ Fri~ e ~enefit~ ~,49~. ~ ~
~} Per~~nn~1- Tra~el
~ ~ Mat~i~ls ~nd ~u ~e~ ~,~~4,37
9, ~ ~~.5 ~
, ~ U1 1~1~1t
~ 0.~~
~, ~t~l~` ~~5~~ . ~~~.~~
~'~~`~ ~-~~~~' ~~~ ~~~.~~
~~s~ ~Vla~~l~ ~~.~~
In-kind Mat~h ~~.40
-~ 4-
At~chment B-1
YN.~~A ~f ~arpus ~h~ist~
8~~~~t ~farmation ~'orms
~nntract ~eriad: ~~p~,1, ~~~7 - Aug. 31, ~~~$
~1~} PersQnnel - ~~~ar~~
FY~S
~ B C ~ ~ F
~451~14I1 Q~` ~~~~~ ~1~~' ~~ ~V~`~~ ~l~ ~~'~~t 0~ ~~ri~I' ~~ ~OS~
~~~~ ~0~' ~I~11~ ~DII~~ 7'1~11~ ~~1 ~0~1'~ ~~X~X~X~~
~~S1~f~~1 ~~ ~iUC~~~~~ ~`'~~~0~~ ~7'0~~~
~OS~t~DI]
1 ~\J \.+Vll~R.i11L~~~~ ~ ie}~la~1f ~~~IV l~ 41'/~~i~V
T~TAL ~ALA.RI~~ ~ Total 21,974.4~
_~ ~_
Attachm~ent B~1
~CA ~f ~arpus C~rist~
Bu~~et I~farrnation Forms
~~11~I'~C~ ~~I'~~~: ~~~~r ~~ ~~~~ ~ ~u~. ~~3 ~~~~
~1~~ Per~annel - F~in~~ Benefit~ ~~mp~~~e~'~ ~~~re}
~Y~S
~ri~~~ Bene~its ~ased an ~~a} ~a~a~ies Paid* ~ringe Bene~t~ B~s~d
on ~1~~ Sa~r~es ~aid
F~~~ ~rV~~~~ 1~~~.~~
SUTA 0. ~ 84°I~ 54.3 8
VVorke~'~ C~r~ e~~ation 3.48°Io 7G4.7~
Hea~th I~sur~n~e 9~~.~0
T~'~,A.L ~tIl~1~~ BE~FIT~ ~~,492,13
~~~
Att~chment B-1
Y~CA af Carpus ~hri~t~
Budget Inf~~at~vn F~r~r~s
~antr~ct Period: Sep~. l, ~U~7 ~ Ar~g. ~1, ~~48
~ ~ ~~ ~~~~~~~~ ~ ~~~~~
~~~
Type of Expense ~tra~s~ort~t~un,
~o~~ lod in ~il
, , e~ ~~ Pur~ose ~e~tin~tion ~nd
B~nef~t~ to Pr~ am}
To~al
L~ca~ milea e '~rave~ t~ ~arro~~ ~i S~hool $~ 4~~.~D
P~ Di~na Co~fere~ce $1~$.~D
~ ~ c~~~~~ ~~~o,~o
Trans r~ation Confer~ce $~~ 1,17
TOTAL TRAVE~ ~~,294.~7
i~ ~~
~
Attach~nent B-1
YN~~~ vf ~~rpus Ch~~i
~u~ge~ Infarm~tia~ ~'~rrn~
~a~ntra~t P~~iad: ~e~~. ~, ~~47 - Aug, 31, ~0~8
~~~ Niater~~ls ~r~d Su~~li~s
FY~B
-~ 8-
A~tachme~t B-1
Y~VI~A o~ ~~~rpu~ ~~r~s~i
Budget Inf~rm~t~~~ Forms
~nntract P~r~od: Se~~. ~, ~~07 - A~ug. ~1, ~UOS
~~~ Rental~ Lea~e, ~r ~urchas~ of ~qr~ipme~~
FY4S
~~~had Us~d
Des~ription an~ B~si~ ~ar Valuat~vn ~le~se, re~~, pu~rc~~s~, Tot~l
et~.~
Nane $0.00
T~TAL R~NTAL, LEA~E QR PUR~~A~~ $~.p~
-~~
Att~chm~~t B-1
Yl1~~A ~f C~rpus ~h~ist~
Bu~g~t In~orr~ation For~~
~~nt~act P~r~vd: Sept.1 ~ 2407 - Au~. 31, ~ODS
~4} other C~s~s
FY~S
D~scr~ t~on ~n~ Basi~ for ~ost Tota~
Te1 b~ne Ex ~se'Yac C~ordintor Pa er ~~.~0
YA~ ~oardi.nato~ clell hone 4.D0
YNI~A Vau era~ianal c~st Cas 270.QQ
Posta ~ 175.G~
Li~bili ~suranc~ 4p~,p~
T~TAL ~TH~R ~~~T~ $84~.dD
rr~
i
SUBC~NTRA~T~R: ~1VI~A of t~~ ~o~st~~ B~nd R~que~t ~a~
~~NTI~A~T P~R~~D: ~~1~ ~12~~7 to 081311~~~5 Re~ortin~ N~ant~
TI'~L~; ~ammuni~ Yout~ ~e~el~pme~rt Pr~gram
AT'~A~ HME~~` ~-2
B[~D~E'~ED Il~FO~iMATI~N ~UIVIMAR~ Al1~D REIIViBTJRSEiVI~NT ~E~~EST
Pe~sonnel - ~a~aries
'~AC Coordinat~r
TQTA~,
Persannel - Ft~n~e
FI~A
~UTA
~Vorke~'~ ~omp
Hea1~1 InSUran~e
TQTA~
P~~onnel - ~`ra~e~
~l } - ~2} *~ity Use
~1mou~t {1}'~TD ~~}'YT~ A~nour~t ~nly
~ud ~ed E end~d In~roiced ~equested~` An~ntF Paid
~1,974,40
21,974.4~
1,b81.04
~4,38
I ~Ti ! ~
Lo~a~ Nlileage 1,~~5.~0
P~ Diem 108.~0
Laclging 17~.~0
Transport~tian ~~~ .17
~"~TA~, 2,294,37
Materials and S~pp~ies
~.,..._ -
,~~
~tate & Dis~ic~ Foad
~,240.~4
Sta~e c~ District Lodging 4,~50.~~
~ta~e & Distri~t ~try F~ 2,2~6~5~
TQTAL 9,52G.5~
~~~al, Lease or Pu~'chase
of ui rn~~ p.~~
T~TAL ~,~~
Ot~ex ~osts
1 171~~ ~{~~ ~~~i~~
Po~tag~ 17S.G0
L~Il~lil~ J.{1Dl}i~11~IV ~' ~~i~L+
~~~~ ~~~.~1!
"T~T"AL 35,1 ~~.~0
~` Amounts ~xpend~ ca~a.n~t ex~eed a~noun~ ~u~~e~ed
I c~rti~ t~at the ~xpen~itures s~~~rn a~ove ~re t~e a~d tha~ sup~ortir~~ docurnentat~on
is a~c~ed to su~star~~iate th~m.
Sub~~n~ract~r's Authorized ~i~na~ur~ Da~~
P~ym~t A~utha~za~~iQn ~ignature I~~te
~~~
YNfCA o~ the Coa~t~l Bend
~~4~~ BUD~~T ~ARRATIV~
~a~ Per~onne! - ~alaries $~~,~T~.~~
Y~II~A Y~~ ~oordinator
~aEary: ~~~,~~~ ~ l~°l~ = ~~1,97~.0~
~ b~ Personne~ - ~ringe Benefits ~Emplvyer's ~hare} ~~,49~.~ 3
FICA ~,~~~lo of ~~1,~~~= ~1,~~~.04
SU~A 0.~84°l~ of ~~~ ,~7G= ~~.35
I~ark~r's ~amp~nsatior~ 3.48°l0 of ~~~,~~~=~7G4,7~
Hea~tl~ Insuranc~=$9~.~.D~
~c~ Persanne~ ~- Trav~! ~m~le~ge, f~odi lodging~ ~~,~~4,3~
Local rn~leag~
~r~v~i to ~arroll High ~~hool f~r ~~ uv~eks durin~ the school year a~d
~umrr~er rni~eage 3,~fi~ rr~il~s ~C ~~.445fp~r ~ntl~ =~1,49~.~~
~er Die~n
~ da}~~ f~r ~onferen~e ~a $~~ ~er d~~~=$1 D~
Lodg~ng
2 da~rs for confer~nce a~~8~ p~r day=~1 ~D
Transp~rt~ti~n
T~ and ~ror~ conference=~~~ ~ ~ ~ ~
~~udent~ be.r~~fi~ b~ att~~din~ distri~~ and ~t~te ~~rnaeti~io~s:
~t~dents ~~II ~ar~i~ip~te in ~istrict ~nd ~~~t~ ~omp~tition~ a~lo~~ng
student~ ~~ demon~trate I~~d~rship, deb~te, ~cr~o~rl~dg~ o~ governmer~t,
r~a~rke#~nglm~dia~ ski~ls and arg~niz~tional skills ~e~rned through YI~~A
Y~u#h L~a~er~hip Progr~m. S~udent~ qualifyin~ at ~'r~trict I~vei go on to
~tate com~e~~ti~n.
_~~_
~. I~aterials ar~d ~upp~~~s ~~,~2G.~0
~tate ~nd District ~orr~pet~tion Lo~~in~=~4,~~~
45 roorr~s ~ a~ ~9a ~1 ~ r~oorr~~ ~t~te, 3~ r~ovrrrs ~t dis~r~ct}
~tat~ an~ Distri~t ~orr~peti~~on Fo~~=~3,~4~
~~ par~icipan~s ~a $~G per day
~~ate an~ Dis#~ict ~omp~tition ~ntry ~ees=~2,2~~.~~
~~ er~~~~e~ ~ an av~ra~~ ~o~t ~f ~~4.~~ each
~. Rental, Le~~e, or Pur~hase of ~quipr~ent
~~
4. ~ther ~os#s ~545.~~
YM~A ll~n o~eration~l ~~st ~~as, oil, etc...~ ~ proj~~ts=~27D
P~stage: N~vuslet~ers ~nd misc. r~r~i~ing~=~1?~
Lia~i~i~y Insur~n~e-$4~D
In-Kin~ Nf~t~h Tot~~ ~~~,~~0.0~
~ffi~~ sp~~e, furr~itur~, ~o~t~r, cor~put~r, printer, te~ephone, ~~~ep~ion
s#aff,
~~stodial, YM~A ~itnes~ ~pe~ialist, and YM~A ~~c~lity us~ $15,00~
YI~~A Y~uth Membership f~r ~0 ~I.S, ~tudents ~1 ~,~0~
~~~Ipe~ r~or~th X 1~ rnonths X~~ stu~ents =~~,0~~
23
At~ach~rrent ~
~TANDAR~ T~RM~ AND ~~NDITI~N~
~~~mmuni~y Y~u~~ D~v~lopmen~ Program ~ontracts~
P~r~t~~. For the purpo~~~ ~~ this do~ur~ent, ~h~ T~xa~ ~epar~merr~ ~f ~ar~r~ly arrd
Pro~~c~ive ~~rvfce~ v~rill her~ina~ter be referred t~ a~ the ~~pa~rtment. Th~ ~r~y of
~or~u~ ~hris~i vui~l ~er~~nafter b~ r~~~rred to a~ the ~iscal Agen~. "Y~1CA o~ C~rpus
~hrr~~i" r~ill h~r~inafter ~e re~erred t~ a~ th~ ~ubcantr~cto~. The ~ommur~ity Youth
D~~r~loprrient Progran~ ~vi~l ~~reinaft~r b~ re~~rr~~ ta ~~ ~Y~ P~agram.
~E~TI~I~ ~ w L~CAL AUTH~RITY
~ubcontr~ct~r a~sure~ and gua~~nt~~s th~t it po~~~s~~s #he ~e~al authority to e~~er ~nto
this ~ontra~t, to re~eiv~ th~ fund~ ~utho~i~~d by this Contr~ct, ~nd to ~~rforr~ the
s~~vi~~s ~u~contr~~tor ha~ o~li~~~ed its~lf to per~arrr~ ~nder thi~ ~~ntract, The person
~igning this Contra~t on ~ehalf of Su~~on~~a~~~r hereby~r~rr~nt~ ~h~t helsh~ has b~~n
fully auth~rized b~ ~ubcontractor tv exe~ute this ~ontr~ct an b~half af ~ub~ontractor
an~ ta valid~~ an~ l~gall~ b~nd the ~uhcontra~tvr to all th~ t~r~ns, p~rfvrrr~~n~es, and
provisi~n~ h~r~in set fort~.
Ac~~ptance o~ fur~~~ under thi~ contract act~ a~ ac~~p~an~~ of t#~e authority af the ~t~t~
Auditor's ~ffic~, ~IH~~ Office of Inspector ~eneral, or any ~ucce~~or ~gen~y, to ~udit
or rnve~tigate the expend~tur~ ~~funds under thi~ contrac~ o~ any ~ubcontract, ~
~ubcon~r~ctor furthe~ ~gre~s to ~ooper~t~ fully uvEth the ~t~te Auditar'~ ~ffi~~ or it~
~u~ce~sor, ~n~luding providing all r~c~rd~ request~d. ~ubcant~a~t~r v~rill ~rr~~re th~t thi~
clau~e concerning ~he 2~u~hority t~ audit funds r~ceived indi~ectl~ b~ subc~ntractor~
through ~ubc~ntractor and the requirements to ~oopera~~ ~s i~~lud~d in ~n~
~ubcontr~~t it ~vuards.
The ~ub~on~~act~r agre~~ to be in ~omp~i~n~~ v~rith ~~I ~ppli~~bl~ F~d~r~l, ~t~#~ ~n~
Ioca~ la~s, including but r~~t lirnited to, the follvwing; 4~ ~od~ o~ Federal Regulations
~`{~~R"} Par~ 9~, ~ffi~~ of ~~nag~m~~t ~nd Bu~get ~"~MB"} ~ir~u~~r~ A-~~, A-~ ~~, A-
~ ~10, and 4D Tex~~ Adr~ini~tr~tiv~ ~od~ ~"TA~"} ~~2.24D-~~G ~s ~ppli~~bl~ ~rrd
arn~nded ~ In th~ ~v~nt of ~n~ confli~t o~ ~on~r~~~cti~n bet~v~en vr ~r~~ng the
regufa#~an~ ~efer~n~~d in thi~ ~ontr~~t, th~ r~gulations shail ~~r~trol in ~h~ follQVUing
ord~r of pr~cedence: 4~ ~FR ~art 9~, ~MB ~irculars A-~~, A-~ 2~, A-~ 1 D, ~n~ 40 TA~
7~~~~4~-~~~,
.
~E~TI~N ~r IND~PENDENT C~NT~A~T~~
It i~ expressl~ u~d~rstvod and agr~~~ ~h~t th~ Fis~~l Agent i~ ~~ntracting ~ith
~ubcontra~t~r ~s ~n ind~p~n~ent c~ntr~cto~. No p~ovi~ivr~ ~f this C~ntract ar ac~ o~ th~
Fisca~ Ag~nt in p~rfarr~~nc~ af th~~ Con~ract shall be con~trued ~~ rna~king
~u~contr~~#or th~ ~g~nt, s~rv~nt, or empro~~e of the ~isca~ Ag~nt; ~mployee~ of ~
~ubcontr~~#or ~re not emp~oyee~ of the Fiscal A~ent; and ~~b~ontr~c#or is ~olely
respansible for emp~o~~e payroll~ and claim~ ~rising ther~frvn~r,
~ ~~ ~
~E~TI~N 3. FlNAN~IAL L~I~ITATI~N~ A~N~ ~~N~IQ~RAT~~N~
A. T~is ~o~tract i~ ~t ~II tinr-e~ ~ontingent upon the ~v~il~bility ar~d r~c~ipt of ~~~t~ ~r
F~~er~l ~unds th~t ha~ b~en ~I~o~~~ed to the ~'iscal Ag~nt of thi~ ~ontr~~t and, if
fund~ forthis ~ontra~t bec~me un~v~il~b~e during any budg~t ~eriad, this ~ont~act
may be ~rr~rnedi~t~ly t~r~in~#ed vr reduc~d at the ~is~re~i~r~ of th~ Fi~~~l Agent.
~. T~e Fis~a~ Ag~nt ~gre~s to pay the ~ubcontractor from avaiiab~e funds f~r each
~ervi~e render~d ~n a~card~n~e ~vith the #~rm~ a~ #hi~ ~ontrac~ upon re~eipt of ~
proper and v~rified ~t~t~ment and ~fter deductin~ any knovtirn pre~rious
overp~yment ma~de by th~ Fi~~al Ag~nt. If pragram ir~~ome a~~ru~s, th~
~ubcon~r~~to~ ~grees to r~turn to the Fi~~~l Ag~nt ~r~y inc~m~ th~t ~x~ee~~ a~tu~l
cos~~ incur~ed for ~~~vice~ rend~red und~r this ~ontr~~t. In n~ even~ shail
pa~rnents exceed the tota! hudge~e~ ~maun~ as orig~n~lly ~p~~vved ~n th~~
~ontra~t or a~ subsequ~n#~y ~n~ended by both parkie~,
~. The ba~is f~r ~~yr~~nt far se~v~ce~ render~~ und~r ~his ~~ntra~t i~ indicated ~n th~
service terrn~ in the budg~t. Th~ ~ubcQ~tra~tor ~grees t~ thi~ b~si~ f~r ~~ymen~
and to a~dhere t~ the f~~cal and billing palicies and pro~edures ~f ~he Fi~~al Age~t.
T~e F~~cal Agen~ i~ not obliga~ted ~~ pay un~uthoriz~d co~t~ or ta p~y mvre than
th~ ~ubcvntr~cto~'~ ~flov~~bl~ and a~tuall~ incurred ca~t~ can~istent ~ri~h Fed~ral
an~ ~tat~ r~~ulati~r~s,
~`he m~thod ~f ~aym~nt i~ cost r~imbur~~mer~t. Thi~ r~~ans that ~o~ts sh~uld onl~
~e bill~d ~fter th~~ have ~ctu~lly b~~n in~urred and have b~en p~id b~ the
~ub~ant~~ctor. ~ost~ ~Mau~d be bille~ to the month in v~f~ich ~~e~ ~er~ in~urred,
~ith~r ~n th~ pr~m~ry b~lling vou~he~~~rth~t rr~or~~h vron ~~upplem~ntal bi~lin~, if
~~~y are not pa~d ir~ tirne to in~lud~ them ~n the prirnary ~rou~h~r. ~vst~ sh~uld ~ot
be bill~d t~ th~ Fi~~~f A~~nt if th~~ h~ve not yet been ~aid,
D. Paymen~ far servi~e~ rend~re~ und~rthi~ ~or~trac# vuill b~ made in acc~rd~n~e
vu~th the dacumentation ~utlined i~ th~ Bud~~~ In~o~~~tion ~ur~m~ry ~nd
R~~mburserr~ent ~~qu~~t, a~ set ~ut in At~achr~ent B-~ ta th~s ~ontr~ct. P~~ment
sh~ll be ~uthori~~~ anly upon the ~ubmitt~r of an appropriat~ i~v~ice and
suppartir~g docurn~~tation t~ ~h~ Fisca~ Ag~nt.
E, Inv~ic~s must be submitted a# l~ast ~nce a month a~ set forth in #he Paym~nt
~chedul~ a~ perAtt~chrnent A-~ ofthis ~ontra~t. ~aifure to comply utirith this
requiremen# ~ri~l r~sult in ~~~la~ in p~~rr~~nt and ~ril! be su~je~t to th~ ~rovision~
~onc~rning changes and ar~~ndr~e~~s in thi~ ~ontr~~t.
F. Fund~ urrd~rtf~is ~ontr~ct cannat be earned pri~rto the f~rst day nv~ ~fterthe la~t
d~y ~# the ~ontract P~riod.
~. The Fi~~~l Agent sh~ll n~t be li~~le to ~ubcontra~tor ~or any char~es underthis
,~ ~ ~ _
~ontr~ct uvhich ~xc~ed ~he total #unding arrrount sp~cified.
H. All fund~ unearned ~r unexpended in th~ perforrna~~e of thi~ ~ontr~~t ~ha~ll ~e
reta~ned by the D~~ar~rn~nt.
I. The ~ub~vntr~~to~ ~s r~spon~i~le for submitting bill~ in an a~cu~~te ~nd ti~ely
nrranner b~r ~he ~th da~ fallowing the m~~th in v~hi~h ~~rvic~~ are pr~v~ded, The
Fi~~al Agent ~ill nrrake r~ason~ble effort~ to p~ac~~~ a~l biil~ r~~~iv~d in ~n
ac~urate and tirnely manner but does n~t vu~rrant imr~ed~at~ paym~nt.
R~in~bur~~rrr~nts ta Subcontrac~or ~ri~l ~~ paid by th~ F~s~a~ ~g~nt ~rhen p~y~nent
i~ r~~eiv~d frorr~ th~ D~partn~~nt.
J. The ~ubc~ntrac#~r understand~ and ~gr~~~ that prior~rritte~ ~pproval ~ru~t be
s~cu r~d :
~. ~or transf~rs b~tween line iter~~ f~r ~ny doll~r ~mount. L~~k ~~ p~~or
~pprvv~l in th~~~ ~n~tan~es ~rill b~ ground~ f~r n~np~~rrrent v~th~ it~m or
item~ ~nvaive~;
~. ~h~n tr~~sfer~, reg~rdl~~s vf th~ ~moun~, ~rauld re~~l~ in a~ign~€~~ant
char~ge ~n t~e ~hara~t~r or ~cop~ vf th~ ~rv~rar~~. La~ck of prior appr~v~~
~n thes~ ins#anc~s ~rill be ground~ for r~covery of unappro~ed pa~ment~
and tern~inatior~ of #his ~ontrac~ ~t the apti~n of the ~i~~al Ag~nt; and
~, ~~Ilhen n~edi~g to ~dd ~ li~e iterr~, ~ast, or expenditure to the budget.
Approvaf must be abt~ined i~ v~rriti~g prior to in~urring th~ ~xp~n~el~ast.
K. For unt~ rafe ~on~r~ac~~ o~rly~ Th~ ~~bc~n~ract~r ~h~ll provide th~ Fisc~l Ag~nt ~
total bill ~a~h rnonth in the forrnat pre~c~ibed b}~ t~e Fi~c~l Agent ~nd sha~l acce~t
~~ pay~nent ~n full the Contracted unit rate r~duced b~ ~n arn~~nt equiv~lent to th~
required p~r~en~age of ~ertified local resour~es as a~plicabl~,
~~~TI~N 4. LIABIL~TY F~R ~EPAY'I~EN~
A. Fis~al Agent retair~~ the ~~ght to ~usp~~d f~n~n~i~l a~s~st~n~e, in v~rhole or in part,
t~ pr~t~~t the int~grity of fur~d~ or ~~ ~n~ure prop~r op~r~tion of progr~rns,
prov~ded ~ubc~n~ractor is given ~rompt nvti~e and the oppo~tunit}~ for a h~aring
u~ithin tk~~rty ~30~ da~s from such s~s~ension.
B. All paym~nts un~~rthi~ ~on~ract are subj~ct to audit b~ th~ Dep~rtrnent and the
Fis~~l Ag~nt. ~ub~on~~actor ~hall a~~ume tiabilify far rep~~~n~n~ of funds
disbursed v~rhere such disburs~~nent is ~ubs~~u~ntl~r ~eterrnined ta ~e impr~p~r o~
unauthori~e~. ~ubcar~tractor ~hall provid~ the Fiscal Agen~ ~rith ~ f~a~ibl~ ~lan ~or
repaymen~ af di~alEo~r~d cos~s ~ith non~Fed~ral fun~~. Rep~yn~~nt o~ such ~und~
to the Fisc~l Agent ~hall b~ in ac~ordance ~vith ~h~ Pror~pt Pa~m~nt~ct,
~ub~vr~tr~c~o~ ~hall ~lso repa~ to th~ Fi~cal A~ent an~ fund~ found ~a have be~n
_ ~~ _
pa~d for the ~~rn~ ~~rvice fro~ ~und~ ~ther than ~YD Pragram fur~d~. ~n th~ ~~s~
af d~piicate pa~~rr~~nts, th~ Fis~a~l ~4g~n~ r~~~r alsa v~ithhvld an}~ ea~~e~ fu~d~ of
~ub~ontra~tor under ~~i~ ~ontract ~r an~ oth~r ~ont~a~t pen~in~ sati~f~~fion of
any repayr~ent obligatior~~ underthis ~ontract or an~ oti~er ~ontrac~ du~ to
pa~rrr~nts v~rhich urr~~e in~pr~per or ur~author~z~d.
~E~~I~~1 a, ~H~N~E~ AND ~4M~NDN~ENT~
Th~ ~u~contra~tor a~~rees to noti~y the ~i~~al Ag~nt ~mr~~di~t~ly of ~ny ~i~nificant
ch~n~~ aff~c~~ng the ~uhcontractor inc~udin~, ~ut ~o~ ~imited to, ~hange of
~u~conf~actar'~ name ~r identity, o~rn~rship or ~~ntrol, governin~ bo~rd mernb~rsh~p,
pers~nnel, or pa~ee identifi~at~on nu~rb~r, ~uh~ontra~tor ~hall provid~ not~~e in ~uriting
to Fis~~l A~~nt v+~ithin ten ~~ ~} ~orking ~ay~ o~ change.
No chan~e~ or amendment~ ~~ thi~ ~ontract sh~ll b~ m~de ex~~pt in ~rri~ing and ~igned
by ~~th parti~~ h~reto, unle~~ such ~h~nge i~ in th~ forrn of ~~rritt~n no~i~~ of
modifi~~tion or dire~t~v~ i~~ued by the Fis~~i A~ent a~ ~e~crib~d b~la~r,
A. The Fi~cal Ag~nt ma~ ~iv~ ~ noti~~ ~f n~o~ific~tion or ~i~~~tiv~ in th~ e~ent ~ny
~~t~r~tions, deie~i~n~, o~ a~diti~ns are requ~red due to changes in Fed~raN ~r St~te
lav~~ or regulati~n~ appli~~~l~ to ~YD pragrarr~s, wh~ch ch~ng~~ ~hall tak~ ~ffe~t
aut~m~t~~~~ly up~~ th~ eff~ctiv~ d~te of ~uch Federal or ~tate la~~ or regulations.
B. ~eimbur~err~~rrt m~de t~ th~ ~u~cont~actar shall not ex~eed th~ ~ub~ontra~t~r's
~~tu~l ~v~ts ~o provide the ~~rvi~es under thi~ ~ontr~ct ~n~ th~t ~~~
~u~~an~ract~r~s ~ctu~! cost~, both dire~t and indir~~t, rr~u~t b~ al~av~ra~i~,
r~a~~nable and ~Ilo~~ble a~cor~ing ~0 45 ~~~ Part 9~, ~~IIB ~ircular~ A-8~, A-
1~~, A-1 ~~, 4~ TA~ ~~~.~4D-~5~, and any other appl~~~~l~ r~gul~tian~.
~. Th~ Fi~~~~ Ag~nt rrM~y giv~ a~otice ~~ modifi~~tion ar ~ir~~tiv~ to ~educe the ievel
of ~unding ~,nd~r the ~ontra~~ in ~h~ ~v~n# of ~ r~du~tivn of f~nding to the ~`iscal
Agent under ~n~ Fed~ral, ~tate or lac~l prvgr~n~.
D. Th~ F~sca~ Agent n~~y ~s~u~ a policy di~ectiv~ th~t sh~ll ~~v~ the eff~~t of
~~tab~i~hin~, int~rpr~ting, cfarifying or qualifying th~ t~rrr~~ of t~is ~ontract. ~u~h
policy dir~ctive~ r~~y not alt~r the term~ ~f #his ~ontract in ord~r to r~li~ve the
Fisca~ A~~nt of ~ny abligation to ~~~ for performance r~~d~r~d or co~t~ incurred
~y ~u~~vn#ractor priar to #h~ dat~ o~ ~u~h directive.
~. Th~ ~iscal Agent r~ay give a no~i~e vf r~~d~ticati~n #o in~r~ase the amoun~ of
fur~ds av~i~able un~erthi~ ~~ntract if such fund~ be~ame availabl~ ~nd it i~ in the
bes~ intere~t ~f th~ Fi~c~~ Agent to do so v~rithou~ the soli~it~t~or~ af addition~l
propo~al~.
_ ~~ _
~E~TI~N ~. ~4~~~UNTIN~ REQUIREMENT~
Th~ ~ub~on~ra~~or agr~e~ ta adhere ta ~~n~ral~~ A~cepted A~c~unting Principl~~
prar~u~gated b}~ ~h~ Am~ric~n Insti~ute ~f ~ertif~e~ Publi~ Accountants and ta f~l~ovu
~i~cal Agent and Dep~r~r~er~t fis~al rna~nagernen~ policies ~nd prv~~dures in ~u~rr~ttting
time~y b~lling and maint~ir~in~ fir~~n~i~l re~~rds required to ~e ke~t ur~d~r this ~antr~ct.
~E~TI~N ~. RE~~~D K~EPINCIREP~RTINC ~EG~UIREMENT~
A. Th~ ~ub~ontractor agr~es t~ sub~nit s~rvic~ d~liv~ry r~ports r~quir~d by this
~ontra~t, ~elf-evalu~tivns af performance, and ~~f~er report~ requested b~ t~e
Fis~ai Agent or ~ep~~trnent in ap~ropriate f~r~at ~nd on a~in~ely ~as~s; and make
availa~l~ at rea~onab~e tin~~s and for rea~~n~ble pe~iod~ cli~nt r~cords and ~ther
~r~gr~r~r~~ti~ or ~i~~nci~l records, books, report~, and sup~ortin~ do~ument~ for
reviev~ring and copyin~ by th~ Fi~cal A~~nt, the De~~rtment, ~he U,S, Dep~rtn~ent
of Heal~~ and ~luman ~ervic~s ~"DF~H~"}, or t~~ir ~~thori~ed representativ~~.
B. The ~ub~ontr~ctor ag~ees to m~intain fin~n~i~l, programma~tic, and supporting
do~ur~er-~s, st~tisti~~l re~ord~, inventories ~f nan~xpen~~~ie property ~cquir~d,
~nd other recor~s p~rti~en~ to ~la~m~ ~ubrnitted durir~~ the ~ontra~t Per~od far a
n~~nimum o~ five ~5} year~ a~ter the termin~tion vf the ~ontract P~riadt or for five
~5} Ye~rs ~ft~r th~ ~n~ of th~ F~der~l ~is~al ye~r in which ~ervice~ v~~re p~avid~d if
th~~ Contra~t h~s no ~pecifictermin~tion d~te. If ~n~ ~it~gation, ~la~m, ~r audit
invaEving th~s~ ~ecor~s b~gins b~fore th~ fiv~ ~5} year pe~iod expires, #he
~ubcon#racto~ v~ril! k~ep the re~ards ~nd ~oc~r~ent~ ~or not les~ than #~ve y~ar~
~n~ until a~~ IMtigatian, cla~ms, ~r audit finding~ ~re r~s~lv~d. The ~~~e is
c~n~id~red res~lved v~her~ a fina~ ~rder i~ i~sued in lit~g~~ion, or ~~rit~~n
agr~ement i~ ~ntered into ~etween the D~parkrnentl~iscal A~~r~t ~n~ th~
~ub~ontracto~, ~antra~t ~~riad n~ea~ns th~ beginning date thr~ugh th~ ~nding
date ~~ecified ~n the ariginal ~ontract; extensian~ ar~ consid~~~d to ~e separate
~ontra~t p~r~od~.
~. ~u~~ontra~#or ~hall ~ornpl~t~ ~nd subrnit all n~c~s~ary da#~ on ~~rti~ipant~
~nr~lled in it~ ~ragram and mus# da ~~ accvrd~ng to in~tru~tion~ and de~~nition~
pr~~cr~bed by the D~partment ~nd #he Fi~~~l Ag~nt.
D~ Failure to ~ubmit requir~d reports to tf~~ Fisc~~ Ag~~t ~~y r~~ult in v~rithhakding b}~
th~ Fis~al A~ent of ~~ry payr~ent~ o~herwi~~ ~~e until ~uch time a~ the
~u~~ontr~~tor r~e~t~ #he d~lin~u~nt abligation~,
E. Subc~ntrac#or ~hall ~ubmit a~elf-evaf~~tion r~port w~thin 4~ d~~~ fo~l~wing t~~ ~nd
of the ~~ntract Perivd. Th~ self-~v~lu~tion rep~rt should add~es~ th~
a~~orr~plishm~nt~ of the programisenr~ces, the effectiven~~s of th~ ~~rvi~es
p~avided, ~nd #he attainment af output rnea~ur~~, e~id~n~e-b~~ed pe~formanc~.
rr~~a~ur~~ and pro~ram go~l~ ~i~~~d ~n ~his ~~ntr~ct.
_ ~ g _
~E~TIDN S. ~UB~~N`~I~AC~IN~
A. ~u~contra~t~r agre~s n~~ ta suble~, a~~~gn, transf~r, ~onvey or otherwi~e dis~o~e
of this Contract or an~ right, title, obligation or ~ntere~~ it rr~a~r have th~r~in ~o ~ny
third party ~ith~ut prior~rritten appr~v~i of the F~~~al Agent, ~rhich includ~~ fu~l
dis~la~ure ~fth~ particu~ar~ vf ~uch agr~en~ent and speci~l as~urances that ~uch
thir~ part~ sha~f c~~pl}~ v~rith all prov~sions of ~he gov~rning I~~r~, the ter~s and
con~~ti~n~ af this ~vntract, ~tate ~f T~~c~~ ~olici~s, Fe~era~ regul~tions a~d Fi~ca!
~g~nt pol~~i~s, in~luding th~ qu~~ification~ of t~e ~u~~antr~ctort~ pe~forr~ and
m~et standa~rd~ af t~i~ ~~nt~act and the Cammunit~ Youth Dev~lopm~nt Pl~n o~
~peratio~r. A nan-gov~rnm~ntal ~ubcontra~tvr ~hakl ~~~urne ~ull fi~~ili~~ far any
thir~ part~ a~tions ~nd sh~ll ho~d harrr~les~ the Fi~c~l Agent, th~ Departr~~nt, an~
the ~tate of ~exas frorn ~h~ ~ctions of any fhird party. ~~ilur~ by a non-
gov~rnmental ~ubcontract~r to inforrn the Fis~al A~er~t of the intent t~ ~nvo~ve ~ny
thir~ party shall relieve the Fi~~al Agent, t~~ D~partm~nt, and #he ~tate of Texa~
~f any and ~II ~iabilMty and m~~ re~u~t in initiativr~ of proce~ur~s to t~rrninate #hi~
Contra~t, an~ong oth~r ~e~re~ies that Fi~cal ~gent or Depa~tm~r~# m~y be ~ntitl~d
to ~e~k. Th~ ~'~scal Agent ~hall no~ h~ ~blig~t~d or ~i~b~e u~derthis Contract t~ an~
pa~ty o~her th~n ~ub~ontra~ct~r f~r paym~nt ~f an}~ n~anie~ or fo~ pro~is~on~ of any
good~ or s~rvi~es unl~ss the Fis~al Agent i~ v~rriting sp~c~f~c~lly agre~s t~ ~uch
liability.
B. The ~ubcont~a~to~ further a~r~~~ to provid~ ~t~~ements from ~ub-~ubc~n~r~~tvrs
s~grred ~y ~n o~fic~al duly ~uth~ri~~d to legally oblig~t~ #he Sub-su~cantract~r and
~ttest ta the fact th~t it sh~ll pro~~~e the ~enri~es a~ repr~~ented in this ~ontr~ct,
including the incorparated do~~ment~, ~~th no di~~~ption to servi~e deliv~ry. A
similar ~t~t~rnent n~u~t be sign~~ b~ e~c~ ~ub-sub~vr~tractorv~rho vuil~ ~ravid~
servi~es ~~ ~~rt of t~i~ ~ontract. ~ach ~ub-~ubcontra~t~r n~~~ be ~eq~ir~d ta
~ubrnit ~~n~rship inform~tion and o#her info~m~~ion rel~ted ~~ this ~~~tra~t~ The
~u~c~nt~a~tor must di~~lo~e to Fi~~~l A~~nt ~ny ~nd ~II information r~gar~ing the
~u~-~uhcontractors as it ~ertain~ tv thi~ ~ontr~~t, during th~ ~~n~r~ct Per~od.
C. ~ub~ontra~to~ sh~ll ha~ve ~rotesf procedu~~s ir~ pFac~ to handle and reso~v~
disputes relati~~ #o its procuremen~~
D, An~ of th~ ~~rk or service~ sp~ci~ied in thi~ ~~ntract vuhich ~hall be perf~rm~d by
~th~r than ~ubcontra~#or ~hall be ~vid~n~ed by a ~ri#te~ ~on~ract ~pecifying ~he
t~rn~s and conditi~n~ of ~uch perfo~man~~~ ~ubcon#r~ctvr shall rnair~~ain ~n~
~dhere to an ap~r~pri~te ~~rsten~, ~onsi~tent ~+rith Fe~er~l, ~tat~, and lo~al I~~r} for
t~~ av~rard and moni~orin~ of ~ontr~~t~ ~hich contain acceptabie ~tandards for
en~uring a~~aunt~bility.
E~ ~ubc~ntractor~ha~l en~ur~ t~at the ~erfvr~nanc~s r~nde~~d under all ~ub~ontract~
ar~ re~der~d so a~ to ~ampl~~rith ~~I the terr~~ and ~rovi~i~ns of this ~antract a~ if
the ~~rfvrrn~n~e~ rend~red vu~re rendered by ~u~contra~tar.
_~~.~
~ECTl~N 9. PUBLI~ITY
The ~ubc~ntractor agr~e~ ta pl~~e p~omin~nt noti~e~ a~kna~rled~i~g the ~und~ng ~t
rec~iv~~ f~om th~ Fis~al ~gent ~nd Departr~~nt ir~ al~ of it~ literatur~ that ~e~crib~s
services ~ov~red by th~s ~ontra~t, Th~~ notice utirill also ~ppe~r in the ~ubcant~actor'~
~nnu~l f'rn~nci~l ~ep~r#, if ~n~ is i~~u~d. Additional~y, the ~ubcontract~r agre~~ to th~
fvl~o~uir~g:
~, I~I~h~n is~~ing ~tater~ent~, pre~s rel~~~~~, requ~s~s ~~~ pr~p~~~l~, bid ~ol~c~tat~ons,
and ath~rdacur~en~s d~~cr~bing pr~~~c#s or program~ fund~~ i~ ~hal~ ~r in par~
vtirith ~YD Program funds, ~ub~ontract~r shal~ ~tate the perc~ntage of the total
cost~ ~f the pr~gr~m or prajec~ ~rh~~h vuill b~ fin~nc~d vwrith tho~~ ~YD P~ogram
funds.
B. ~u~contractor shall ~iv~ ~re~i~ to the Depar#r~~nt and Fi~ca~ Agent as the funding
sour~~ in ~II or~l r~pres~nt~tions, ~ritten documents, publici#y and ~dverti~em~nt~
regar~ing an~ ~Yp ~~tivitie~. Ill~~rdir~g shall be as f~llovus: A Pr~gr~m Funded
thr~ugh the ~ity ~f ~orpus ~hr~sti by the Te~cas Depa~trrr~nt af Far~i~~ and
P~ote~tive ~~rvi~es.
~. ~ubcantra~tor ~hall r~ot ~ubli~h ~r cau~e ta have publ~~h~d the results of i~s
fun~taor~ and ~arti~ip~~ion in th~ p~ograr~ a~#ivity vuithout pri~r revi~~ and appr~val
by the ~i~~~l Ag~nt ~nd Deparkm~nt.
SE~TI~N 90. TE~HNI~AI, A~~ISTANCE
A. Th~ Fis~~l Ag~n~~rill provid~ a central inf~rrr~atian ~y~tem f~r cvrr~~~~t~ infvrm~ti~n
o~ ~~ch ~~rticip~nt and vtirill maint~in a centr~l corr~rr~uni~~tion ,s~sterr~ ~or the
~~oper and ~imely disburs~rrrent of inf~rr~~taon and re~ource d~cuments~ Yhe
Fisca~ Ag~n# ~ri~l provide t~c~nic~l assist~nce faur~d ~a be n~~d~~ ~hrough
~erf~rmance revie~rs or moni~oring r~pv~t~,
B. The Fi~~ai Agent ~nay ~~hedul~ st~ff r~eeting~, vth~r me~tings or t~~ining sessions
t~ ~~~i~t in th~ ~dr~in~~tr~tian ~f this ~v~tr~~t. Sub~ontra~tar shall en~u~e the
a~t#~ndance ~f it~ dir~~tor ~r oth~r spe~ified p~r~onnel at such r~e~ting~.
~E~TI~N 11. M~NIT~RINC AND A~~E~~MENT
A. Th~ ~ub~ontra~tor ~gr~e~ ta provid~ ~ervic~s in ~c~ord~nce ~ri~h t~~ provisi~n~ ~#
th~~ ~ontra~t and t~ allovu the Fiscal A~en~ an~ Departrr~~nt} and their
~epre~~ntative~, to monitar, ~udit, evaluate, and vthe~wis~ r~vieuv the ~~rvices
p~ovided and r~l~#e~ d~~um~n#atian.
B. Th~ ~ub~or~tr~~to~ agr~~~ to c~aperate fully in any so~ial ~tudies or fis~~l ~nd
progr~r~r~~ti~ mon~#oring, ~~diting, ~valuat~ng, or other revi~ws pert~inir~g to
~ervi~es rend~red b~ the ~ubcon~ractor ~rhich r~~y be conduc~~d ~y ~~e ~iscal
.~ ~ p _
Agent, the Departrnen~ or DHH~, or th~ir authorized represer~t~tives; and to ~e
r~s~on~ible fo~ any audit ex~eption or ~th~r p~}~men# ~rregul~rity regarding thi~
~ontr~~t or sub~ontracts, vuhi~h ma~ be found ~~ter reviev~r by th~ Fiscal Ag~nt, the
De~~~trr~ent or DHH~; and #o ~e respon~ible f~r th~ tim~ly ~n~ prop~r ~ol~ecti~n
~nd r~in~bursement to the Fi~c~l Ag~nt ~nd th~ ~epartr~~nt of ~ny amount p~id in
e~c~ess of the proper billing amaur~t~
~. Rep~esentative~ o~ th~ Fiscal Agent and Departm~nt r~ay per~adically, ~rithout
~dv~nce noti~~, r~onitor ~u~contractarfor ~~mp~i~n~e, f~n~ncia! rr~~n~~~ment and
p~rforr~an~~ of th~ t~rm~ ~r~d conditions of this ~an~ract. Th~ rr~an~tvring pro~e~~
~ri~l in~~ud~ an anaiysi~ of p~ogr~rn data prov~ded by th~ Subcvntracta~ to ~sse~~
the perf~rn~ance ~f this ~antr~ct and the qu~lit~ ~f s~rvice~. ~lonitor~n~ ~hall
incl~de r~~f~uv of results of ~riminal ba~kground ~he~ks and affidavi~s ~equired
und~rthi~ ~ontra~t o~~ll ~~~~vr~tra~torernpl~ye~~ or vvlunt~ers in dire~t ~I~en~
~onta~t.
D~ Upo~ ~on~lu~i~n of a monit~ring r~vievu, the Fi~cal Ager~t o~ ~~p~~m~nt ~~II
pr~sen~ ~II findi~gs ~nd reco~nm~nd~d ~orr~~tiv~ ~~ti~n~} if appl~c~bl~, ~~
~ubcontractvr.
E. Unless otherwi~e di~~~#~d, ~ubcon~ra~tar ~~all r~spand in vu~~ting to the ~~~cal
Agent ~ithin ~hirty ~~0} cal~nda~ ~~y~ afiter rec~ipt of the monitoring ~eport with ~II
corrective a~~i~ns p~~nne~ or t~k~n and ~pecific d~t~il~d pro~~dures and act~ons
i~itiated to preclude any recurrence of the pra~ti~es, ~i~c~epanci~s, ~nd
irr~gul~rities id~nti~~ed ~n ~he m~n~tor~ng repor~.
F. Th~ F~scal Ag~nt or D~p~rtment, as may b~ appiic~ble, up~n ~e~~ip~ vf
~u~contractor'~ ~ri#~en r~~pans~ to the mon~t~ring r~port, shal~ ~v~luat~ th~
carrective a~tian ~lan and det~rn~~n~ uvh~th~r the c~rre~tive ~~tivn pl~n shall be
undertak~~, ~rhe~her an a~ternative p1~~ is need~d, or ~heth~~ ~he go~ls or
standards need ta be m~dified. Rega~dl~s~ of the course ~f a~tion tak~n, th~
~iscal Agent shall en~ure that po~~tiv~ ~ction~} pracedures, and pr~~~ic~~ ~re
initiated to preclude recurrenc~ or n~n-cornpli~r~~~. Upor~ v~rr~tt~~ re~~est, the
Fiscal Ag~nt ~h~ll provide t~chni~~! ~ssi~tance to ~u~contr~cto~ in corre~tin~ the
de~i~ier~~~~s noted. F~s~al A~~nt ~ha~l cvr~du~t follo~r-up ~isi#~ to reviev~r p~nding
~~~i~i~n~i~~ ~nd ta a~~~~~ the effar~~ m~de ~o cor~e~t th~m. If ~uch deficien~ie~
p~r~ist, F~~c~~ Agent may ~vithh~ld fund~ and move tv terminate ~his ~ontra~t.
~, AI~ su~h ~orre~tiv~ ~~tion~ ~hall r~main op~n p~ndin~ cat~pletEan and i~~u~nc~ o~
a~nrritten ~#~terr~ent of clo~ure b~ the Fis~al ~Igent or ~ep~~tment, a~ applicable.
~E~TI~N ~2. PR~PERTY
A. The ~ubcontra~tor agre~~ to ~ssur~~ re~ponsibilit~ for the prot~c~ion of all phy~ical
properky ~nd ~qui~ment u~ed atf~ci~i~i~~ being m~intained to ~~rry out ~his
C~ntra~t and t~ke ~ppro~ria~e r~~~~ure~ #o r~eet ~his obl~gation. All ~uch ~roperty
_~~_
v~ri~l be ~~~qu~tely ~afeguarded again~t vanda~ism, lo~~, ~~r~r~ge, or th~ft.
~ubcontr~ct~r m~~t ~~quir~ and maintain pro~~rty ins~ran~e ~ar a~y ~nd ~I~
equipment purch~~e~ v~ith CY~ Progra~~r fund~. The Fi~~~~ Agen~, the
~epar~ment, and th~ approp~i~te ~uthoritie~ shall be natifi~d in v~ri#ing in th~ ca~e
of theft, or suspe~fe~ th~ft, v~rithin tw~nt~-four {~4} haur~ of di~~ov~ry. ~n~
missing, dama~~d, ordestrayed property~rill be r~pvrted imr~e~~ately in ~uriting to
~h~ Fis~al Agen~ ar~d the Departm~nt and will include th~ ~ircurnstan~es
con~erning th~ la~~. ~n inve~tiga~ion ~hall b~ condu~ted byth~ ~ub~ontr~ctorto
d~tern~ine the c~u~e, ~n~ the resu~ts sharl ~e reporte~ in v~rriting to Fi~caE Agen#
~nd the De~artment. Any property missing, damaged or destroyed shall ~e
rep~aced b~ the ~ubcontr~~t~r, ~t Sub~on~r~~tor'~ ovun e~rpense. Ir~ addition, in the
event of ~ny th~~t, vandali~~, ar oth~r offer~~~ agai~~t th~ ~rvperty o~ eq~apment,
the ~ubcontract~r ~hall r~oti~y t~e appr~priate lacal lauu enforc~ment au~horitie~.
B. The ~u~con~ra~tor agr~e~ ta ~dl~er~ ta th~ pro~isions of 45 ~~~ P~~t ~~ reg~rding
th~ return to th~ D~partment of any ~qui~ment b~ugh~ underthis ~ontract ~ui~h
funds alloc~t~d ~~ the Fisca~ A~~n~ or th~ ~u~contractor. The ~ul~~ontra~t~r
~gre~~ that it will not giv~ ~ny s~curity int~r~st~ li~n, ~r ather~vi~e en~ut~b~r any
item of equipr~~nt ~ur~ha~~d wit#~ ~on~ract fu~ds, The ~~bcon#rac#ar ~gr~~s ~~
p~rrr~~nentl~ identify all ~qui~ment vuith appropriate tags ~~ la~els aff i~c~d t~ the
equiprr~~nt ~nd ~~ maNntain a current ~nvent~ry recor~ ~f ~h~ equip~ent ~rhich rnu~t
b~ ~r~de available to the ~iscal Agen~ ~nd tl~e D~pa~trnent up~n ~~~uest.
~. The properky ~ha~l b~ m~~nt~ine~ in goa~ condition a~ ~II tir~~~. Un~ess v~aiv~d by
the Fi~c~~ A~~nt ~nd ~epartment, all rr~~int~n~nce ~nd repair cost~ a~sociat~d
~ith ~n}~ proper~y ~hall be born~ by ~h~ ~ub~~r~tractor. All ~rapert~ rr~u~t b~
r~turn~d tv ori~ina~ c~ndit~on, except for normal vuear~nd te~r, priorto return o~
the properkyt~ the Fis~al Ag~nt,
~E~~I~N ~ 3. YEAR 2~00 ~~~~LrAN~E
~ub~on~r~~tor h~s full re~ponsibilit~r t~ anticipate and mit~~ate any ~our-digi~-y~~r
r~lated ever~~~ th~t ~auld ~dv~rsel~r affect the timely pe~f~rmance ~f ~hi~ ~ontr~~t
or the dat~-rel~t~d op~r~#i~r~~ of an~ g~od~, fi~~s, or ~erv~c~~ provid~d pur~u~n# ~o
it. ~ub~~ntra~~or ~rarr~nts the faul~ free p~rfarmance in t~~ processin~ o~ d~t~ and
d~te~related d~ta by ~n}~ produ~t d~v~lope~ and delivered to F~s~~l Agen~
pursuant to this ~or~~rac~. ~auit-free perfo~m~nc~ include~ manipulatio~ ~f d~t~
~i#I~ dates prio~ ~~, t~r~ugh, an~ ~eyond January 1, ~~0~, and ~uring le~p ~ears.
~ub~or~tract~r agr~e~ th~t a~l s~ftwa~re d~velvp~d and delivered pursuantto the
~ont~ac~u~l requirem~nt~ h~rein sh~~l use four~digit-~ear ~ler~~nts. ~ubc~ntractor
furth~r a~r~es that f~ur-digi#-~~~r el~ments utirill ~e u~e~ in any ~lec~~oni~ d~t~
~nterch~nge ~~~t ma~ ~~cu~ ~ith th~ Fisc~l A~~nt ~s ~ re~uEt ~f this ~ontr~ct.
~ubcvn#r~c~~r shall nvt be ~ntitled t~ addition~l ~or~pen~ation ar ~dd~tior~al tir~e to
perfvrn~ the~e ~bligati~r~s~
_~~_
~E~TI~N ~4. T_
The F~scal Ager~t arrd th~ Departm~nt uvill nat b~ I~~bl~ f~r F~der~l, ~~~~e, ar loca~ exci~~
taxe~ incurred b~ ar a~sessed ag~in~t ~u~contractar. Th~ ~ub~ontr~~tor must be able
to d~man~trate on#~i~e ~or~p~i~n~~ ~r~th the Fed~ral T~x Re~or~n Act of 198~, ~~ct~on
~ 10~, ar~ending ~ec~ian 5~~ of the Rev~nu~ Act of 19~8, d~~ling with the i~~uan~~ of
Internal Reuenu~ ~~rvi~~ Form W-2~ ta common la~r employ~e~. Th~ ~ubcontra~tar i~
resp~n~ible for both Fe~eral and ~tate uner~plo~m~nt insur~nc~ c~verage and
stan~ar~ vuoric~rs' car~p~n~ati~n ir~su~anc~ cov~r~ge, ~`h~ Fis~al Agent and
D~partment uvil~ n~t b~ liab~~ t~ the ~u~contr~~tor ~r it~ er~p~o~Iee~ far any
un~rr~~loy~n~nt or uv~rk~r~' ~orr~p~ns~ti~n ~ov~rage, vr ~ederal ar ~t~t~ ~u~thholding
r~q~irerr~~nts. The ~ub~ontractor mu~t compl~v~rith ~II F~der~l ~n~ State tax lav~r~ and
~ithholding r~qu~rements. The ~~bcontract~r shalf in~~mnifythe Fi~~~l Agent and
~epar~ment ~nd pa~ to th~ Fis~al Ag~n# a~ Dep~rtm~n~ al! co~t~, ~ pen~lt~~s, or Ioss~s
v~rh~tsoever ~~c~sion~d b~ the ~u~~ontractar'~ orr~~~~ion or bre~ch ~f ~his ~ect~on,
~E~TI~N ~5. ~I~PUTE~
Th~ Fi~~~l Agent ~s respon~ibl~ ~or h~arir~g ~n}~ grievance~, ~ncluding ~ispu#~s, claims
vr protests, ar~~ing out of the ~dr~inistratia~ ~nd ~per~tian~ of programs fund~d under
~YD Pr~gram. Nan-dis~rim~nati~n ~om~la~nts a~l~ging a~iolati~n of ~h~ ~YD Progr~r~
rnust b~ ~niti~te~ b~~~ling ~ Cr~ev~r~c~ Inform~~ion Form ~rithin ~~5 days of the action
compla~ned ~f. Non-di~~rir~ir~~~ron ~vr~pl~ints th~t do not ~Il~g~ ~ viol~tion o~ th~ ~~D
Prograrr~ rr~ay ~~ initiat~d by fil~ng a~r~evanc~ Inforr~~t~on Forr~ ~i#hin ~~ d~~s af th~
~ction ~or~pl~ine~ ~f. Corr~spandence regard~ng a complaint o~ griev~r~c~ shou~~ be
dir~cted tv the att~nt~on of the Fisc~l A~ent.
~E~TI~N ~ fi. INDEPENDENT ~UDIT
The ~ub~antr~~tor ag~ee~ #o subrnit an annual ~i~an~i~l ~nd cornpliar~ce au~~~ ofth~
~u~contr~~tor's fis~~l ~~ar-~nd in ac~vrd~nce vui~h the ~ingl~ Audit requir~mer~ts ~f
ONIB ~ir~ua~r A-1 ~3 ~Aud~t~ o~ ~t~~e, Lo~~l ~overn~nen#, and N~r~-P~ofit ~rgar~i~at~~ns}.
A. ~ubcontrac~o~ under~t~nd~ ~r~d ~g~ee~ th~t it ~h~l~ b~ I~able fa~ a~l costs
~s~vciated vtrith ~aid audit.
B. ~u~contractor understands ~nd ~~r~~s tha~ it shall be liab~~ t~ th~ F~~~a~ ~gen~for
a~y c~st~ dis~~lar~ed ~~ a r~~ult of said audit in accord~nce v~rith th~ "Liability for
Re~~ym~n~" provisions of thi~ ~ontract, ~s set out in ~ection 4~f the~e ~tandard
T~rrr~s an~ Cond i#~vr~~.
~. ~he Fi~~al Agent and Dep~rtn~~nt re~erve the right to c~nduct an ind~p~nd~nt
~ud~~ af all ~unds r~~~ived under this ~ontr~ct. Th~ ~u~it rr~~~ be perfarmed b~ ~he
Fiscal Ag~nt, ~~erti~ie~ pu~lic ~c~oun~ing firr~, vr vth~r audit~rs a~ design~t~d b~r
~he F~scal Ag~nt ~r th~ Dep~rtrr~ent. ~uch audit uvill b~ condu~t~d in a~cordance
v~rith ~pplicable ~rvfe~~ion~l s~andar~~ and pract~ce~.
_~~_
D, In th~ ~vent a final au~~t h~~ n~# b~en p~rforrr~ed prior tv ~~rminatian of thi~
~or~tra~~, the Fiscal Agent ~hall retain #he right to recover funds after~ully
consi~ering th~ re~~rnmendati~n~ o~ disal~ov~red costs resuitin~ frorn ~u~h fin~l
audit.
E. ~ub~ontractor an~ auditors perf~rming monitoring ar ~udit~ of Su~~ontrac~vr ~r it~
~ub-~t~b~vntr~~tors ~h~ll immed~a~ely rep~rt t~ th~ Fiscal Agent ~nd th~
D~partn~ent any incid~nt~ ~f ~rau~, ab~~e, or other ~r~r~inal ~ctivity in th~ ~~I~t~on
t~ the prvvi~ior~s o#this ~ontr~ct or ~pplicable ~t~te Re~~l~tions.
~~~T~~N ~7. PR~IIENTION ~F ~~hf~LI~TII~C INTERE~T~
A~ Every rea~vn~bl~ cour~e of activn ~h~ll be taken b~ the ~ubcontra~tort~ r~ain#ain
th~ inte~rity o# thi~ ~xpenditure ~f public fund~ and to ~void f~v~ritism ~nd
que~~ivnable vr imp~op~r ~onduct. This ~ont~act ~h~ll be administer~d in ~n
irr~~~rt~a~ manner, fr~e from per~o~al, fir~ancial, or politi~al g~in. ~ub~~ntra~~tor, i~~
~xecutiv~ st~ff, and employee~, in a~ministering ~hi~ C~ntr~~t, sh~~l ~void
situ~tians ~h~t give ~r~ ~pp~~r~n~~ or sugg~~tion ~ha~ any deci~ion vua~ inf~u~n~e~
~y pr~judic~, bias, ~p~cial i~t~re~t or de~ir~ for per~vn~l gain.
B. No r~e~ber, ~ff~c~r, ag~nt, ~r ~r~~~oye~ of ~h~ F~scal Agent vr the Depa~rkment
v~ho ~xer~i~e~ an~ function~ or re~pon~~bilitie~ i~ th~ r~vi~vu orthe ~pprv~ral afth~
under~ak~ng ~r carrying vu~ of thi~ C~n~ract ~hall participate in any de~i~i~n rel~t~n~
ta #hi~ ~~n~ra~t vuh~~h affect~ hi~lh~~ ~ir~an~ial in#~r~st,
~. Execu~~v~~ an~ ~rrrplo}~ees o~ ~ubcontra~tor ~h~ll b~ particu~~rly ~~are o~ the
~~rying d~gree~ ~f inf~uence ~hat ~an be exerted b~ pers~r~al fri~nd~ ar~d
~~so~iat~~ and ~hall exercis~ due diligence ta avoid s~tu~ti~ns ~rhi~h give ris~ ta
~n app~arance or ~~~erti~r~ that f~vor~bl~ fr~~~m~n~ is be~ng gr~nte~ b~friend~
and a~~aciate~ v~r~a ar~ ~Iso n~embers, aificer~, agent~, or employees of the
Fis~al Agent ~r th~ Dep~rtm~nt. A perman~nt ~ecvrd ~f an~r ~ransaction involvin~ a
~ub~antractor v~rho i~ ~~so ~ fri~nd ~r ~~~ociate of a m~mber, officer, ag~nt, or
~mplv~e~ ~~ the Fi~~~i Ag~nt or th~ D~p~rtr~~nt ~h~ll b~ re~ained ~rhen it ~s i~ th~
publi~ int~re~~ far the Fis~~l Agent o~ the Deparkment ~o cvn~uct busin~~~ ~uith
~uc~ person.
~. Mem~ers, offi~er~, ~gents, and em~laye~s of the F~~~al Agent ~r#h~ Departr~~nt
an~ ~I~cted ~fficia~s shall not ~v~i~it nor ~~c~~t r~rvn~y or ar~y ather consi~eration
frorr~ ~ubcon~racto~ or ~n~ other t#~ird per~on ~or the p~rformance of ~n act
reirr~bu~sed in ~uho~~ or in p~rk b~ the Fi~cal ~Ig~nt orthe ~~p~rtment. ~upp~ie~,
materi~ls, ~qui~r~ent, or ~~rvic~s pur~ha~ed vuith ~vntr~~t f~nds ~h~ll be u~ed
~olelyfor the purpo~~s alio~red und~rth~s ~~ntr~ct. hio ~nember of the ~i~c~l
Ager~t or the D~p~r~rnent ~h~ll c~~t ~ vot~ on the p~ovi~ion o~ servi~~~ b~ th~t
rrN~rr~ber ar by an~r vrg~niz~tion vuhi~h that memb~r re~re~~~t~ or v~te on ~ny
matk~r ~rhi~h ~o~ld provide di~e~t #inan~ial b~~efit ta that merr~b~r or any bus~ness
or org~nization ~rhich the n~~m~~r di~ect~y repre~ent~.
_ ~ ~ ,~
SE~TI~N ~ 8. FRAUD AND ABU~~ PREVENTI~~I
A, ~ubcantract~r shall ~stabli~h, maintain, and utilize inte~n~l pr~gr~r~ r~~n~g~rnent
~ro~~~ures s~ff~cier~t to provi~e for prop~r and ~ffecti~e rnan~g~rn~nt and the
~revention of fraud and abu~e ~n all activities funded under ~hi~ ~ontr~~t,
B. F~i~ur~ on #h~ ~oart o~ ~ub~ontr~~tor ~v ~orrrply ~ith the provisions of thi~ ~~ntra~t
or v~rith the Departm~nt, o~ ~pplacabf~ regulatians, vuhen such failur~ i~volve~ fr~ud
~r mi~~pprop~~a~ion af funds, may re~u~t in imme~iate vuithholding of funds and
~ern~~nativn of thi~ ~on~ra~t for ~au~~.
~. ~ub~vntr~ctor ~h~ll ensure dilig~r~c~ in rr~aint~inin~ progr~ms under this ~~ntract
in~luding the carrying out ~f appropriat~ n~~nitoring activitie~ ~nd in ta~cing
irnrr~~diate corr~~tiv~ ~~#i~n ~gain~t knovun violati~n~ a~ De~a~rtr~ent r~gul~tions.
~. ~ub~antr~~tor ~h~~l no#ify th~ Fi~ca~ Agen# and D~partn~~n~ ir~n~edi~t~ly, b~r th~
~aste~t r~r~~ns ~vaiia~le, upon d~scove~y af any 'rnciden~ ~f f~aud, ~r ~u~pected
~r~ud, ~nvolvir~g this pragram,
~E~T~~N 19, IN~EMNIFICATI~N
T~e Su~~on~rac~or sh~11 ~rrde~tnrfy ar~a~ f~old #~armless ~f~~ Fis~a!
A~~rr~ arrd ~h~ ~epa~tmer~~, ~~eir off~~ers, a~en~~, re~resent~~~ve~, ar~af
er~~l~yee~, from a~rd a~ar'r~~~ a~ry ar~d a!~ cla~m~ or fos~es ~'or phy~~ca!
a~arr~~~e ~o ~~o~~r~y or~ ir~, jury ~o pe~~orr~ re~ul~ir~~ frorr~ rre~~i~~n~e,
mi~~~r~d~~~, or ~r~~ ~~~ or or~~ssiorr on ~h~ p~r~ of ~~re ~[~~~~r~#r~~~~~r,
~~s officers, ag~n~s~ ~mploy~e~, re~~eser~~~~iv~s, or ~u~-
~~~~orr~r~~~or~~~ fr~ ~~r~ ~v~r~~ ~f la~~, af~rr~~g~, or a~~s~r~~~~orr of~-~~
proper~y afue ~o ~f~e negl~gence, r~isc~r~~u~~~ ~c~ ~r o~~~si~~ of ~#~e
Sr~~~orr~rac~or, ~#~~ Subconfra~~~r s#~a!! fn~emni~y arrd pay ful! cos~ of
r~pai~~ recvrrs~ruc~ion~ or replacer~er~~, a~ ~~e discre~rorr vf ~f~e Frsca!
A~err~ ~r~d ,~epa-~r~~n~. Suc~ co~~ s#~~!! be d~e ar~a~ ~~yabl~ ~y t~~
~~r~cor~~rac~vr~ w~~h#r~ ~er~ ~~0} ~aler~d~r ~~y~s ~~er ~f~e da~e of re~eip~ of
wri~t~r~ r~o~ice ~ror~ ~~e F~~~~! Ag~rr~ vr Depa~mer~~ of ~~e amourr~ due.
~`~re ~~~~~ vf T'exas~ ~e~ar~r~e~r~, and Fis~a! Ager~~, a~r~af ~he~r
res~ec~~v~ employee~, o~Ficers, ~gerr~s, ~rrd re~re~en~a~iv~~ can
r~~#~h~r agree ~o f~~l~f ~f~e Subc~nfr~~c~or f~~r~m~ess r~~r a~re~ #o
irrdemr~~~'y th~ Subcorr~rac~or ~rrd ar~y prov~siv~rs ~o ~h~ ~or~~rary are
vo~d.
_~~_
~~~TI~N ~0, SE~TARIAN INV~LIIEI~ENT PR~HIBIT~D
~ubcontract~r shall en~ure ~h~t nv fund~ under ~~is ~~ntr~ct s~all be u~~d d~rect~y or
in~ir~~tfy in ~he support of any religious o~ ar~t~-religiou~ ~~tivity, v~ror~hip, ar in~truct~~n.
~E~T~~N ~~ . P~LITI~~#L A~TIVITYIL~BBYING
The ~u~contr~~tor ~vill nat u~~ any funding under this Contr~~t to influ~~~e the outcarr~e
of ele~tron~ or #he pa~~age ~r def~a~ af ~n~ leg~slative measur~~.
No ~unds pr~vi~ed under t#~i~ ~ontract m~y be u~~d ~n anyvuay t~ influence or att~mpt
to inf~uen~e in a~~r manner ~ m~rn~~r ~f ~ong~~~~ ta favor ar oppo~e ~n~ leg~slatio~ or
~ppropri~#~an b~ ~an~r~ss or for Iob~ying utirith ~t~te v~ Io~al legislatvrs, ~ub~antractar
~ha~f compl~vuith th~ requ~r~rnent~ of Ne~v Re~tri~#ion~ on Lobb~ing impo~ed b~ ~~
~~R ~~, d~t~d F~~~uary ~~, ~ 9~~, ~larified ~y iVot~~~ in #he F~d~ral Register, Vol. ~5,
Nv.1 ~ ~, dated June ~ ~,1 ~9D, and ~odified at 31 Uni~e~ S~ates ~od~ ~"U~~"} ~ ~~~, ~~
a~~~ded. ~~bc~ntra~tvr ~h~ll ~on~ply v~rith the certificatio~ ~nd al~scla~ur~ require~n~nt~
in Attachmer~~ F to this ~on~ract.
~~~TI~N ~~. N~N-DI~~RIMINATI~~f A~ID E~UAI. ~PP~RTUN~TY
~~ ~ub~~ntr~~~or ~h~ll cor~ply vuith all applicab~e Feder~i ar~d ~t~te regu~ati~ns ~nd
~ with D~partn~en# ~olicies and proc~dur~s r~g~rdir~g ~ervi~es del~ver~d un~~r this
~on~r~ct in~lu~~ng, bu~ not li~nit~d to, th~ fo~l~uving:
~, Titi~ 1!I of fh~ ~ivi~ Right~ Act ~ 9fi4 ~Pu~~ic Lavu 88-~~~}, ~~~ti~n ~~4 af the
Rehabi~it~tion ~~t of 1~~~ ~Public La~r ~~-~ 12}, Th~ ~~n~rican~ v~rith
D~s~~iliti~s Act of 1~90 ~~ub~ic ~a~r '1 ~ 1~~~~}, and ali amendment~ to e~ch }
and al~ requirements imposed by the r~gulativn~ is~u~d pursuant to the~e
~~ts. In ad~~tion, the ~ubcontr~~t~r ~~rees #o c~mply with Titl~ 40, ~f~apter
~~, of the Texas Administr~tiv~ ~ode, a~ amend~d. The~~ I~~r~ provide in p~rt
th~~ no persans in the Uni~~d ~~ates shall, on the ground~ of race, colvr,
natianal arigin, s~x, ~g~, phy~icallmenta~ dis~bility, dru~ or ~Icohoi ~bus~ or
a~co~olism, p~litical beriefs, or religian be ex~lu~~~ from part~ci~at~on ir~ o~
d~r~ied any ~id, care, servic~ or other benefit~ provided by Fed~~~l o~ ~#a#~
funding ~~ o#h~r~ui~e be subjected to di~~riminatfon;
~. Texa~s Health and ~af~t~ ~od~, ~ection 85.1 ~~, a~ ar~e~ded, rel~t~ng ta
~v~rkplace and ~onf ider~tia~ity g uidel~n~s regarding AI D~ ~nd H IV};
~, fr~migratio~ R~form and ~antrol A~t ~~ 19~G, a~ ~r~ended, regarding
emplayment verifi~~tion ~nd retention of verifi~at~~n forr~~ for any individu~~~
vuho utirill ~erforrr~ ~n~r lahor ~r ~ervi~~s ur~derthi~ Cvntr~ct;
4. ~stablish ~~~thod to ~ns~re th~ ~onffdentt~lit~ ~f rec~rd~ an~ o#her
inforrr~~tion re~ating to cli~nt~ accord~ng to ~ppljcable Fed~r~l and ~tate I~~rs,
_~~_
rul~s, and regulati~r~~. Thi~ pravi~ior~ doe~ nvt ~imit the ~i~cal Ag~nt'~ or the
Dep~rtrr~~n~'~ right of ac~~ss to c~i~nt ~a~~ file~ ~r oth~r in~orrr~~~ion r~lat~ng to
clients served underthis ~ontrac~. The ~epartn~~nt sh~ll have ~n absolut~ right
~~ acc~~s to an~ cvpies o~ such infvr~ation, upor~ requ~st}
~. Prorr~ptly report an~r susp~~t~~ c~s~ of ~hil~1 abu~e or n~gle~t #o ~h~
~p~rvpri~#e ~hiid Protective ~~~vices ~ff~ce~ ~vithin the Deparkrr~ent a~
r~qu~r~d by th~ T~x~~ Fam~l~ Cod~, ~hapter ~G1, ~~ arnend~d. Ail repor~s
mu~~ be r~ade ~rithin 24 ~aurs v~th~ di~~overy o~~buse o~ n~gl~~t;
6. If spe~ific ~ualifi~ations ~re s~t ~o~th in jo~ de~cri~~ians requir~d b~ th~
Departn~ent, anly ~ersannel v~ith the r~quir~d qualificatior~s ~vill b~ ~s~~~ned to
fill fun~tions un1e~~ ~ writ#~n ~r~iver i~ g~anted b~the Department;
?. 1lerify and dis~lvse, or ~~use its ~r~pl~y~e~ and valunteers ta verify and
di~clas~ ~~in~in~l hi~t~ry and any current ~rirr~in~l indi~tment invalving ~n
aff~n~e ~g~inst th~ pe~son, an affense a~ainst th~ farr~~Ey, or an o~f~ns~
involving pu~li~ indecency under ~he Te~c~s Per~~! ~ade ~~ ~rnended, or an
off~n~e unde~ ~hapt~r ~48~ vf th~ T~~c~~ H~alth ar~d ~afety ~ode. Thi~
v~rifi~atian an~ di~~lo~ur~ ~vill b~ ~~quired of all ~rho have direct contact v~rith
clients ~r who h~ve ~~ce~~ ta per~onal ~li~n~ inf~rm~t~ot~ pri~r to su~h cont~ct
ar ~c~es~, and ~hall be a~~omplish~d thrvugh use ~f ~a} ~ cr~~in~l hi~t~ry
ba~ck~raund check ~nd ~b} a signed ~eclaration b~ eacl~ ~r~pl~~ee o~ volunt~er
te~~i~ying ~~ this information, bo~h of ~rhich ~h~fl be maintained b}~ the
~ubcantra~ctor ~v~il~~ale far revie~ bythe Fiscal Agent ar t~e De~~rtrr~ent and
r~new~d eve~y two y~ar~,
8. ~on~~l}~ vui~h Fed~ral ,~t~te ~nd lo~~l licensir~g and cerkific~tion r~quirer~~r~~~,
h~alth and saf~ty stand~rd~, ~nd regulati~ns prescrib~d b~#h~ ~HH~ ~nd
TDPR~;
~. All ~pplicable standard~, o~~~rs, or regula~~ons i~~u~d pursu~ntto the ~lean
AirA~t, 42 U~~ ?40~ et s~q., as ~n~~nde~l, and the F~d~r~l INater Pollu~i~n
~ontro~ Act, ~~ U~~ 1~~1 ~t ~eq., as ~m~nd~d;
~ 0. I~nmediat~l~ remove an~ ~gent, of~i~er, ~mpla}~e~, r~p~~~en#at~v~, or volunteer
from dire~t ~I~ent c~ntact ~uho is ~Il~ged to h~ve commi~ted ~hild a~u~e,
negle~t, ar explaitatian, or an affen~e again~t the p~rson, an o~f~nse a~gain~t
the f~r~ily, or an ~~fen~~ involving ~ubl~c ~nde~en~~ und~rth~ T~~c~s Penal
~od~, as amende~, or an offen~e und~r the T~xas ~ontrolled ~ub~t~nce~ Act.
!~ it is de~err~ined that th~ en~~loye~ or v~lunteer has not c~mmi~ted ~u~h
affen~~~, the emplayee ~r v~lunt~er m~~ ag~ir~ b~ a~~igned to dir~ct c~ient
con~~~t; prov~d~d ho~reuer, the ~ubcontractor sh~ll notify the Fisc~l Ag~~t and
th~ ~eparkm~nt of it~ inten~ to ~e~ssign v~rithir~ ten ~~~} vuorking da~s privr to ~h~
rea~signr~ent. Th~ ~~,b~vntr~~tor must prov~de the Fiscal Agent ~nd the
Dep~r#~~nt~Mth fu~th~r info~mation can~erning th~ re~~ons far#he
_ ~ ~ _
r~~~~ign~nent up~rr th~ r~qu~~t ~f the Fi~cal Ag~nt ~r th~ D~partment. If the
~r~~la}~ee or valur~te~r i~ found to ~~ve ~ommitt~d ar~y of ~~e off~n~es listed in
this par~graph, ~~e employee ar v~lunteer ~hall not b~ rea~~igr~e~ ta duti~~
anvolving ~ny dir~~t ~ontact ~i#h cli~~ts. ~ubcantract~r ma~y request th~t the
Fiscai Ager~t and D~partment ~~FVe this ~vntra~t ~~vvision v~rith ~e~pecf to a
specific ~~nployee orvalunt~~r and ~pecifi~ misderr~ear~ar char~~s;
~~. F~d~r~l Finar-ci~l ~~rti~i~atior~ ~FFP} req~ir~m~nt~ in ~~cord~n~e vuith Title~ 4~
and 48 of the ~ad~ of Fed~r~l Regulation~ ~nd Feder~l ~ircular~, as ar~ended;
~~. Allo~r any ~f ~~~contr~~tor'~ ~mpl~ye~s tv testify in judi~ial proceedings ~nd
admini~tra~~ve h~ar~ng~, at th~ r~qu~st of th~ ~~parkm~nt or Fis~~l Ag~nt; an~,
1~.M~n~~tory st~ndard~ and poli~ie~ rela~ing to ~nergy ~~fi~iency v~rhich are
cont~ined ~n t~~ St~~e ~nerg}~ cons~rv~tion pl~n i~~ued in ~ompli~nc~ vuith t#~~
E~~rgy Policy and ~ans~rvation Act ~Pub~ic ~.a~v ~4-~ G3}, a~ ~r~ended.
B. The ~ub~ontr~~tor ~hall h~ve ~rrifiken participa~t and empla~ree ~rievan~~
proc~dur~s ~onsistent v~rith ~pplicable F~der~l ~nd ~t~te r~quirer~~nt~. The
~ubcontractor ~~all ~stabri~h and maint~in cor~pl~in# proc~dur~~ to r~~o~ve a~l
comp~~int~ arising dir~~tl~r o~ indir~ctly ou~ vf thi~ ~on#ract.
~. As subcontra~t~ ~n~ ~up~lier con~racts ~~~ame ne~essary to carry outthe
r~quir~rr~~nts of thi~ ~~n~r~~t, ~ubcvnt~a~tvr ~ovena~#s to m~ke ~~ood faith effart
to ~on~~act v~r~th histo~i~ally un~erut~liz~d ~r disadvant~ged bu~~ne~~es certified a~
~u~h b}~ th~ ~tate ~~Tex~~. Subcontractor shali r~ake a~oa~ f~ith effo~tta
c~ntra~t at least thir~y ~3D} perc~~# of th~ total val~e ~f a~l ~ubcantr~~ts and
supplier cantr~ct~ for th~ p~rforrr~ance af th~ activities requir~d by thi~ ~ontr~~t ~o
histari~~lly und~ru~ilized or disadv~nt~g~d busine~s~s,
~E~TI~N Z3. H~ALTH AN~ ~A~ETY ~TANDARD~
H~alth ~nd safety stan~ards e~t~~lished under Federai, ~t~t~ and I~cal I~~~ are
applica~bl~ to working cvnditions v# ~articipant~ in programs under t#~is ~ontract. 1111it~
re~pe~t to an~ p~rti~ipan~ in ~ pr~gr~rr~ ~or~du~ted under thi~ C~ntract v+rho is ~ng~g~d
in ~c~ivities wh~~h are not ~ov~~ed b~r h~~lth and safety ~t~ndard~ und~r the
~ccupationai ~afety ~nd Heal~i~ A~t ~f ~97D, a~ ar~ended, the Fi~cal ~g~nt and th~
Depar#~rent m~~ presc~i~~ such ~~and~rd~ ~~ may be n~cessary to pro~~~t tf~e he~lth
and s~tet~ of s~~h parti~ip~nts.
~E~T~~I~ ~4. IN~~JRAN~E
A. Illlher~ ~ubcantr~ctor i~ not a gov~rnr~ental ~ntit}~ ~ith t~xing authar~t~, the fol~a~ring
provision~ ~ha~l ~pply: Insur~nce sh~~l ~e pr~vided for dir~~t delivery ~f ~rvtectiv~
~ervices ~nd other s~rvic~~ und~rth~~ Contr~ct. The ~ub~ontra~tor sh~ll obtain
ar~d fu~n~s~ ~rvof of th~ follov~rin~ bondi~g ~nd ~n~u~~n~e cover~g~ witl~in ~orty_
_~g_
eight ~~8} hours of th~ avuaral of this ~ontract or a~ such oth~~ tin~~ a~ r~ay be
~p~~if~~d by the Fisc~l Agent or the aep~rkn~en~:
~. ~i~hon~~~y ~ondin~ und~r a~on~n~erci~l crim~ pvli~~ or busine~s ~~rvi~es
bondin~, at a~1D,D~~.~O r~inimum ~r up ~o th~ ~ontract amaunt, u~hichever ~~
gr~at~r;
2. ~~~n~er~ial ~eneral Li~b~lit~ ~overage at a f~ve hundr~d thousa~d d~lla~
~~~~D,~~~} rr~inir~ur~ forea~l~ o~curren~~ I~mit and vne millio~ doll~r~
~~~,~00,00~~ m~n~mum aggregate lim~t. `~h~ Fiscal Ager~~ and ~epartment ~ha~ll
b~ pr~rrid~d ~u~th a~ I~a~t ~D d~ys notice ~f polic~ or bond ~ancellation, ~ntent to
not ~eneuv, ~r r~~t~rial ch~ng~ in th~ ~alic~ or bond;
~. Aut~mobile liabilit~ insuran~e in th~ brv~d f~r~n, applicable ~f Sub~~~tra~tor
uses ~n autor~obile, ~rhether v~n~d, I~ased, ~r non-o~vn~d in conducting it~
perforr~an~~ underthis ~antr~ct, is r~qui~ed vuhi~h ~h~ll h~v~ a minimum
r~qu~~ed ~ove~age af ~~~~,~00 ~~rr~bin~d single Ii~nMt. ~n th~ event
~u~cantractor requires its employe~~, tr~in~es, volunteer~, or ~th~r ~gents to
utilize th~i~ ou`rn aut~~n~bil~~ i~ th~ performance v~ thi~ ~antra~t, ~ubcontra~tor
~h~ll ~ec~re and maintain on file frarr~ ~II such p~rsvn~ a self c~~#if~~ation of
such ~averag~; and
4. Vl~vrk~r~' ~or~pens~tion ~nd ~dequate on-~i~~ r~edica~ ar~d accid~nt i~rs~r~nce
~hall be r~qui~ed ~ar ~II of ~ub~ontrac~or's ~rnployees and enroll~d p~r#icipan#~,
re~pe~#ivel~, aPpropri~t~ to participa~t ~~tivity. 1111ork~rs' ~omp~n~~tiQn
c~verage ~hall b~ r~quir~d of all org~n~z~tion~ se~ving ~s ~r~p~o~~rs ~f record
~vr ~n~ ~arti~ip~nt, v~rheth~r~l~~t org~ni~ation is th~ Sub~on~ra~t~r o~ a third
party; on-site medi~~l ~nd ~~~ident in~uran~~ sh~ll be r~quired for ~II non~vuork
sett~ng ~nd c~as~r~on~ training a~tiviti~s for participant~ nvt qualifying ~~
~r~plv~ees ~nder th~ v~rorker~' ~or~pensation I~u~~, Par~icipant~ v~rh~ ~re
em~lo~e~~ rr~u~~ b~ g'rv~n cornparabl~ b~nefits afford~~ by the ~rnplo~rer to
ath~r ~r~playees ~~ ~ir~i~~r standin~ in the empl~ye~'s ~a~k~orce.
B. All ~overage r~ust be ~ith ~nsurance ~v~par~~es or ~a~rie~s ~a~ed for fi~nancia~
pur~oses "A" vr b~t~~r vuho~~ policie~ ~ov~r ~i~k~ ~o~~t~d in th~ ~#ate ~f T~x~~, All
bond~, p~laci~~, and c~ver~ge d~s~rib~d a~ove ~h~ll ~e maint~ir~ed ~uring the
~n~ire te~nr- af ~~ntr~~t ~v~r~rded. ~.~pse of any ~overage ~r bon~ r~quir~d herein
shall be consider~d breach of Con~rac~ and ~ontra~t ~~varded sh~ll he immedia~~~~
cancelf~d.
~, Th~ ~~p~rtm~nt m~~r ~ra~ve al1 or part of t~ese in~urance r~quirements at ~t~
di~~retian,
D~ ~Illhen ~ub~ontract~r is ~ gov~rnmer~t~l ent~ty ~vi#h t~xing ~uthorit~r, ~u~~ant~~cto~
~hail b~ r~quired tv provide vn~y the v~rorkers' compen~~t~vr~ ins~rance c~v~rage,
as s~t out ab~ve, b~t ~h~ll ~f~o ~~ ~ub~ect to the ind~mn~~~cation ~rvvi~~on~
_ ~~ _
~vntain~d in ~ection ~9 ~In~er~nifica~~on} of ~f~e~e ~f~r~da~d Terrns ~nd
Cvnditions.
E. The ~'~s~al ~g~nt sha~l ~~ na~ned as ~~~rtific~t~ Hald~r on all ~olici~s narned
above and such cav~rage shal! not ~e canceied or n~~te~ially chang~d unle~s, ~0
day~ prior to th~ effe~#~ve d~te, a v~ritten not~c~ 'r~ sent to th~ Fi~~~l A~~nt ~t th~
add~ess spe~~faed in this ~ontra~t, Unl~~s utiraiv~d by th~ Fi~ca~ Agent, the ~iscal
Agent shall not be r~~ponsi~l~ for the payment af pr~r~~ur~~ or a~~essments on
~uch pvJi~ie~,
~E~~`I~N 2~. DEB~#RI~ENT AND ~U~P~NSI~N
A, The 5ubc~ntr~~tor ~h~li ~~n~pl~ v~rith the Fede~~l regulations impl~menting
E~ce~utiv~ ~~~~r 12~4~, D~barrnent ar~d ~usp~r~sian, ~9 ~~R Par# ~8, as
amend~d, ~nd, ~n so doing, provi~e tv th~ Fi~cai Agen~ and th~ D~p~r~ment, uport
~u~contractor's ~ign~tu~e and ~~c~cution ~~thi~ ~vntr~~t ~nd pr~or #o Fis~~l
Agent'~ ~~c~~ution of this ~ontr~ct, a~erti~i~~tion bearin~ the fvllouving ~tatement:
~ubCOrr~raCtor certifles that nei~her i~ nor itS prin~ipals are pre~~r~tl~
de~~rred, suspen~~~, propased fo~ d~barrnent, decl~red ineligible, ~r
v~luntarily ex~luded from ~articipat~on in thi~ #r~n~~ctivr~ by ~rr~ Fed~ral
d~par~rnen# or agency.
A~opy of ~hi~ certi~icate and regu~ations sh~li be provid~d to ~u~contr~c~vr b~
Fisc~l Ag~nt.
B. Ad~itionally, th~ ~u~c~ntractor shall comply vu~th ~hi~ re~ula~ion and r~qui~er~ent
~ith r~~ards to ~ts ~ubcvn~rac~or~. ~u~OCOn~r~~tor shall requir~ the ~~rr~e
ce~ifi~~tion fr~r~ it~ ~ub~ontractor~, ~rhi~h ~h~~l be f~rwarded to Fiscal Agent ~fong
vuith th~ r~quest far ~ub-~u~c~ntr~cto~ app~ova~~ a~~ r~quired by ~e~tion 8
~~ubcantracting} af the~e ~t~n~~rd Terms and ~onditions.
~~~TI~N ~~. N~Ti~E ~-N~ A~~I~TAN~E R~CAR~INC PAT'ENT AND ~~PYRI~HT
IN~RIN~El11lENT
A. In ~~v~~oping, copying, and diss~rninating rep~rts o~ ather inforr~ation und~r #hi~
~ontract, the ~ubc~n~ra~~or agrees to #he fvllovtiring:
1. Gr~nt ~~ th~ D~par~ment the right to ~ap~right, u~e, r~produ~e, and di~tr~bute ~n~
r~~te~ial ~rri#ten or prvduc~d by th~ ~ubc~ntracto~ that is ~he subject of this
~ontrac~; ~nd
~. Def~n~ any ~la~ms, ~uits, or pro~e~~~ngs brought ~g~inst ~h~ ~~ate a~ Texas,
the Depart~n~nt ~r th~ F~scal Agen~ on the i~sue of infringe~n~nt of any
cop~right by any pro~uct, ar an~r prod~cf part, suppl~ed by th~ ~ub~an~ractor t~
t~~ Fi~cal Ag~nt or D~pa~r~rr~e~t und~r thi~ Con~ra~#. The ~u~contracta~ uuill
pa~r, ~ubj~c~ ~o iirr~it~tions ~p~~~fied in this se~~i~n, any final judgm~nt entered
_~~_
2~ga~r~st ~~~ ~t~te of Texa~, the ~epartrr~ent, ~~ th~ Fi~~~l Ag~nt on this issu~
in ~ny ~ui~ or ~rv~e~ding de~~n~~d b~ th~ ~u~contr~~tor, Th~ ~u~~ontra~to~
~ri~l be rel~eve~ of tk~is oblig~tion i~, wi~hin ~~ days aft~r the ~~scai Ag~nt and
D~partr~ent r~c~ive n~ti~e, th~ Fi~~a~ Agent vr D~partm~nt fails t~ notify the
~ub~~nt~~~to~ in v~rriting ~fany claim, suit, or ~~oceeding ~nd, ~t~he
~ubcontra~tor's ~xp~ns~, give t#~~ ~ub~antra~tor all inforrnati~n needed ~o
defen~ any ~~aim, suit, or ~ro~eeding ~ub~~~t to th~ jurisdiction of th~ Att~rne~r
~ener~l of Te~ca~.
B. 111~ith respe~t to ~ny inv~nt~on resultir~g from th~s ~vntra~t, th~ Fis~~l Ag~nt ~nd th~
~epartr~~nt hav~ a non~xcl~~ive, r~vn-tran~ferable, irrevo~abl~, paid~up li~ens~ ta
pr~~ti~e or hav~ ~r~~t~~ed th~ subj~~t inven~'ron throughoutthe ~r~rld.
~, The ~ubc~nt~a~tor s~all r~port to th~ Fi~ca~ Agent and the Depar#ment ~+r~thin ~~
day~ and in rea~onable vuritten ~eta~l ea~h noti~~ or ~laim af pat~nt or ~ap~right
infringerr~ent b~~~d ~n the perform~nce af th~s ~or~t~act of v~rhich the
~u~c~nt~actor h~s kn~vul~dge.
~, In th~ eve~t af an~ ~lair~ or ~uit ~g~in~t th~ Fis~al ~g~n# or the Dep~rtn~ent ~n
a~count o~ ~ny ~II~~~~ p~te~~ or copyri~~~ infringer~ent arising out of th~
performan~e of this ~vntract or out ~f the u~e of ~ny suppiies furni~h~d orvuark or
~ervices perfvrrr~~~ under thi~ ~~ntract, the ~ub~ontr~ctor sl~~li furni~h to the
~~sc~l Ag~nt ~nd the Department, ~rhen r~quested, ~II evider~ce and information at
the e~cpens~ o~ the Fi~cal Ag~nt ~r th~ D~p~rkrr~~nt exc~pt v~rh~re the
~ub~on~r~ctor ha~ a~reed ta indemnify the ~~s~~l Agent ~r the Dep~rtr~~n~.
~. The ~u~~ontractor ~~re~~ to ~nclude, ar~d require in~lu~ion of, t~i~ clau~~ ~n all
sub~~n~rac~s a~ an}~ tier for suppli~~ or se~v~ce~ ex~e~ted to ~~c~~e~ ~~I~,O~~.
~E~TI~N ~~. ~I~~~0~1~~~ ~F ~ONFID~NTIAL INF~RMATl~h1
~ub~ont~~~tor agree~ to r~aint~in th~ confid~ntiality of ~ny ~nfor~n~tion regarding
appl~~ant~, progr~m participants, ~nd ~h~i~ immed~ate families ~+rh~~h may be ~btain~d
through a~plic~tion forr~s, intervi~~s, t~st~, r~p~rts f~om publi~ ~gen~~e~ or ~oun~el~rs,
o~ ~n}~ othe~ ~ou~~e. 111lithout the p~rr~i~sion of the applicant o~ p~rkicipant, ~uc~
~nforr~~ti~n may be di~cl~sed only a~ n~~essary for purpv~~s r~lated t~ th~
perforn~anc~ or ~v~luation ~f thi~ ~ontr~~t an~ ta p~rsons h~ving respon~ibilities under
this ~vntra~t. Hourreve~,_Su~~ontractor'~ inform~tion rr~a~ b~ subj~~t t~ requi*r„e~ ~ub~ic
di~~lo~ure under th~ Texa~ Public Inforr~ation A~t Ch~ t~r ~~~ of the T~xa~
~overnmen~ ~od~.
~E~1'I~N 28, ~~I~~IIUNI~ATI~N~
All no#~ce~ and r~qu~~ts given ~o or made to the p~~tie~ mu~t, ~~c~~pt a~ ~therwise
~pec~fied, b~ i~ ~u~iting and delivered or rr~~iled ~t the noti~e ~ddr~s~~s sp~cified on the
~~v~r ~h~~t ~f th~~ ~ontract. Th~ ~~rki~s ~a~r ~han~~ th~ir no~ice addre~se~ upan five
_ ~ ~ _
~~} vuri~#en days n~ti~~ tv the other party. An~ notic~~ vr requ~~ts ~re de~r~ed given
upon actual delivery or depasit~ng fh~ san~~ ~ith ~he U~~. Posta~ ~ervi~~, pro~erly
addres~~~, p~~tage prep~id, ~~rtified mail, return receipt r~que~ted.
~E~TI~N ~9. ~EN~RAL ~TANDARD~ ~~ PER~~RI~AN~E
A. ~ub~vntr~c~or ag~~e~ that the E~~r~l ~f ~ervices and ~~tiviti~~ perfvr~rre~ sha~l be
m~int~in~d in accord~n~e v~ith the terrr~s an~l ~an~i~~ons of thi~ ~ar~tr~~t.
B. Th~ P~rforrn~n~e ~lea~ures, Attachn~ent~~~ to this ~an~ract, Statem~nt of~ork,
Attach~n~nt A-~ t~ thi~ ~or~~~a~t, Bu~get, Attachm~~t B-~ tv thi~ ~ontr~~~, a~nd
~udget Narrative, Atta~~hr~en~ B~~ to thi~ Contra~t, cons#itute promised
performa~~e under th~s ~ontr~~t. If ~ubcontractor ~ails ta m~~t th~ ~erforr~ance
gv~ls fo~ an~ m~nth~~ p~riod ~~ sp~ci~ied un~~r th~~ ~on#r~~t, this ~ontract is
su~je~t t~ o~lig~ti~n or termination in a~~ord~r~~e v~rith this ~~ntr~c~.
~~~TI~N 30. ENTIR~ ACRE~~ENT ~
A. A~I ar~~ arvuritten agre~ment~ b~tw~en th~ parki~~ rel~ting to th~ suhj~ct r~atte~ of
tJ~i~ ~on~ract made prior to ~h~ ex~cut~on ~f this Con#ra~t h~ve be~n ~n~ar~vrat~d
h~rein.
~. ~u~cantractor ur~ders~and~ a~d ag~ees that th~ At~~~hm~nt~ designat~d o~ the
~over ~heet of this ~ontract ar~ a~ park o~ this ~ont~act and cons~itut~ p~ornised
p~rfo~man~e by ~ubcontract~r und~r thi~ ~ontract,
~E~TI~N ~1. ~~NTIN~ENT ~N FUNDIh~~
Thi~ ~ontracf i~ ~t ~II tin~e~ c~nting~nt upon the availability ~nd r~c~~pt of F'eder~l or
~t~t~ fund~ that the Fisc~l A~ent and De~artment h~~e allocated to this ~antract; and if
fund~ f~~tl~is ~ontrac~ b~~ome ~navailab~e during any budget period, th~~ ~ontra~t m~y
b~ i~nm~diatef~ termin~t~~ or reduce~ at th~ d~scretion of the Fi~cal Agent a~
~~~arkr~~nt.
Th~ Fis~~l A~ent'~ oblig~tion is con#ingent up~n tf~e ~~~if~bilit~ of ~unds fr~m whi~h
paymen~forthe ~or~tra~t can be n~~de. N~ legal li~~~fity on th~ p~rt o~the Fisc~l Agen~
fvr p~~n~~nt of any r~on~~ a~~s~s unl~~~ and until fu~d~ are mad~ available to th~
Fis~al Ag~nt.
~~~TI~N 3~. TRAfNE~, C~UALIFI~AT~~NS
A, Subca~tra~t~r ~gree~ to en~ure that in~tru~tors, ~r~aine~s, ~our~s~lor~ a~d ather
praf~s~iona~ ~nd p~rapr~f~~~ion~l ~taff ~ha~l be prop~rly cert~fi~d v~rh~~~ requir~d
~y the Fed~r~l} ~tate o~ lo~a~ la~rs. ~ub~~ntractor agre~s to en~ur~ that
in~~ru~tor~, trainer~, coun~elar~ ~rofe~siona~ and p~ra~rofes~i~r~~~ ~nd o~~ner s#~ff
~h~ll possess ~~u~ation, tr~ining, and or exp~ri~~ce to ~rvvi~e the skills,
- 4 ~ ~
kno-~rledg~, ~n~ ~bil~ti~s nec~~sa~y ta p~rforr~ the dutie~ af th~ positivn. Th~
Fi~cai Agen~ or Department re~erve~ th~ right to r~vie~r a~d ap~rave all ~taff
qu~fi~icat~~ns an~ ~er#i~~cati~n~.
B. ~taf~ing personn~l m~st ~~ ~aintained ~t the lev~~ negofiated ~nd contr~~t~d for
betwee~ the ~ub~antra~tor and th~ Fisca~ ~ger~~. ~hanges in staff po~itians ~~
r~duction in haurs shall be ir~m~diately reported to Fiscal Ag~nt for ~ev~~vu ~n~
a~prov~l.
~, ~u~contractor ag~e~~ and understand~ the p~rfo~mance af r~~rk p~aposed,
negotiatea~, and contr~ct~d for rnust be m~int~ined at #he ~ev~l agr~~d upon at
ini~i~ti~n of this ~on#ra~t. Arry ~e~r~ation fro~n th~s~ requ~ren~~nt~ mu~~ ~~ r~port~d
tv Fi~~al A~ent. Failur~ t~ m~in~a~n qualifi~d pe~sonne~, ~h~ required level of
perf~rrnan~~, approv~d curri~~lun~, an~ other ~~rtinent ~ual~ty ~ontro~ ~tandards
required by th~ Fi~c~l Ag~nt and Dep~rt~ent may ~on~ti#u~~ ~ breach of thi~
~ont~act, gr~~n~s for t~rrnination o~ thi~ ~antract by th~ Fiscal A~ent or the
D~partment, and r~fund ~f ~mount~ to Fiscal Agent or ~epartment.
~E~TI~N ~~. TERI~INATI~~I
A. ff ~h~ S~b~~n~ractorfairs to pr~vide servi~e~ accord~n~ t~ the provi~i~ns af thi~
~~ntract, the Fiscai Agen~ or D~partrr~ent ma~, upon ~uritken notic~ of de~a~lt to the
Su~~ontra~tor, te~~ninat~ al~ o~ an~r part of the Gont~act, Terrnination r~a~ be
exer~ise~ in additio~ to ~ny other rights and rernedi~~ provided ~y la~r ar und~r
t~is ~ontract.
~. Th~ Fi~cal Ag~nt orth~ D~~artn~en~, ~ase~ on inforr~ation fror~ ~onitar~ng or
oth~rv~rifi~b~~ ~ources, m~y terr~inat~ thi~ ~vntr~c# f~r ~~us~ o~take o~f~er
~~ti~ns, in~luding, but nvt limit~d t~:
'i . requfrin~ th~ ~ubcontr~~~or tv take ~pe~ifi~ ~~rrectiv~ ~~tions in ~rd~~ to remain
in ~~rr~p~~an~~ ~ith an~ ~ontractual provision;
~, t~ r~c~up p~~ments made to the ~~,bcarrtr~cto~ or i~npo~e admin~str~tive err~r
~~n~tions based on ~udit tand~r~gs ~f violatrons of ~ontr~ct requir~rr~~nt~; and,
3. to ~usp~n~, p~ace int~ abe~an~e ~r rema~re any ~ont~act~al right~ to inc~u~~,
buf vuh~~h are not li~nited ta, v~rithh~ldin~ of p~yment, ce~sation of plac~r~ent
and t~~r~oval ~f a~ll ~on~ract ~ight~.
~. If Feder~~ or ~tate I~utir~ or o~h~r r~quirem~nt~ are amended o~ judicia~ly interp~ete~
~a that eith~r ~arty ~a~n~t rea~onabl~ fulfill t~ri~ ~antra~t, ~nd if ~h~ p~rti~s cannot
agree to an ~men~r~ent th~t utir~u~d en~~le ~ub~tantial continu~tio~ of th~ ~ervices,
~h~ p~rki~s shall be d~scharge~ fr~m any further oblig~t~ons und~rthis ~ontr~ct,
_~~w
D. Tl~is ~or~trac~ may ~e t~rmin~t~d ~t any t~n~~ by mutu~l con~~t~t, ~n ad~itEOn, ~ith~r
part~rta t~i~ ~on~ract ~~~ c~n~~d~r itt~ ~e c~n~ef~d by giving 3~ d~y~ ~dvar~ce
vu~itter~ n~tace t~ the oth~r par#y. This ~ontract v~rill be ~~rn~inated ~t the end of th~
3~ day period~ Noth~n~ in thi~ ~ection ~hall ~e con~tru~d to p~~l~ibit immedi~te
~~rmination ~f t~e ~ontr~~t pursuant to the ~ections above, Th~~ ~ontra~t ~hall
oth~r~is~ ter~inat~ by the da#e spe~ifie~ ~n #h~ ~o~tract ~over ~heet.
E. A# the end of the ~~ntr~~t t~r~ ~r oth~r ~ontract terrnination or car~cellati~n, ~h~
5u~contractor, in gvod f~ith ~nd ir~ re~~ona~le coapera~~~n uvith t~e Fiscal Agent
~nd th~ Dep~r~ment, ~h~ll ~~d in the tran~iti~n to ~ny n~vu ~rr~ng~ment or provid~r
o~ s~rvic~s~ T~~ re~pective accru~d in#~res~s or obligation~ incurred t~ dat~ ~f
t~rr~inat~on mu~t also be ~quit~bly s~ttl~d.
F, The Dep~rtrr~ent sh~~l su~pe~d or re~oke thi~ ~ontract if th~ ~ubcontra~tar is
~ound liabl~ for or h~~ a co~tr~c#, lic~n~~, certific~te or permit of an~ kind reuak~d
for f~edi~aid fr~ud. Th~ Fiscal Agent ~h~ll ~Isa ~usper~d or r~v~ke th~~ C~r~tra~t i~
the ~u~contra~t~r's licen~~, ce~tifi~at~ or permit ha~ been r~vok~d by ~n~ a~~n~~
iisted in Ar~~~~~ I~ of the ~~r~eral Appropri~tivn~ A~t pass~~ by the ?~th Legi~lature
o~ th~ ~ta#~ of Tex~s, ~~ ~t may be amended.
~E~TI~N 34. F~R~E ~IAJ~URE
Th~ ~ub~on~ractor ~gr~~s to be f~n~r~~i~lly li~~l~ for und~,e deiays or fa~ilure~ in ~ont~~ct
perfarman~e ex~e~t for an~r d~~a~ ~n ~~ failure of p~rform~nce of any ~eq~,ir~rnent
cau~~d by fo~~~ r~ajeu~~ ~i.~., t~a~~ cau~es generally recogni~ed under Texa~ la~r ~~
cor~stituting impo~~ibl~ ~ondi~ion~}. ~u~h del~y~ orf~ilur~~ ~o per~~rm ~h~l~ extend ~h~
per~od of perforn~ance at ~he discretion o~tl~e ~eparkrn~nt, in ~h~ ~xercise o~ reasonabl~
dili~en~~, until th~s~ ~xig~ncies have been re~noved. The Subcontract~r ~hall ~nform
th~ Fi~~~~ Agent and th~ D~p~rtment in ~riting of proof of s~ch ~~rce ma~~ur~ uvithin
~hr~e ~3} busine~s ~~y~ o~ ~therwis~ vua~v~ ~his right ~s ~ d~fense. The ~ub~ontr~~tor
~g~~es that hreach of thi~ provisi~n ~ntitles the Fi~~~l ~gent ~r ~epart~n~nt ~o r~duce ~r
stop pa~y~ent~, immediat~ly t~~rninate t~i~ ~ontr~~t, ~ollect partial ~r vuho~~ p~~r~~nt f~r
s~~vices r~ot timely del~v~re~, ~o~lect a~h~r liquid~ted ~~r~~ge~ ~ncluding the amount of
any bond for ~ontract ~m~un#, ~nd any other r~n~~d~~s availa~le to t~e Fi~cal Agen~
and D~p~rtment und~r th~ ter~ns vf thi~ ~ontr~ct, in equit~, ar under ~T~x~~ I~vu.
~~~TI~N ~~. M~NTHLY PERF~RI~~4N~~ RE111EV11
~ub~ontract~r ~nd Fiscal Agent ~h~ll meet at least r~ont#~I~ t~ revi~~ ~ub~ontractor'~
p~rfo~rr~anc~ to de~e~r~in~ vuh~ther ~ub~or~~ra~tor is r~eet~ng ~II ~~rfvrrr~anc~ r~e~sures
identified in Att~chment A-~ .
SE~TI~h13~. ~U~PEN~I~N ~F PAYM~NT~.
If #~e ~i~cal Agent d~t~rmin~~ in i~s ~ale dis~r~tion that ~ubcontra~tor is nvt me~tin~ al!
p~rformance rr~~asure~ i~ Atta~h~nent A~~, or if Fis~~l Ager~t determin~s in its ~~le
-~4-
dis~retio~ ~h~# S~~contr~~to~ i~ na~ in c~mpli~n~~ ~rith ~II provisivn~ ofthe ~ontr~ct, the
Fisc~i Ag~nt ~hall ~rovide w~itt~n n~ti~~ a~ such ~~fi~i~ncy ~o ~ub~ontractor and ~i~~~~
Agent rrray suspend paym~n#~ to ~ontr~ct~r unt~l su~h time a~ ~ontractor i~ ~n full
~ompl~ance vuith tl~e ~erf~rm~~~e m~a~ure~ ~nd alf o~l~er provisivns ir~ ~his cantract..
~E~T~~N 3T. R~PAY~ENT ~F FUND~.
~u~~~ntr~~~~r shall ~ssu~ r~payr~~nt af fund~ t~ Fi~~al Agent uvith~n 3D day~ of ~is~a~
Ag~nt'~ vuritt~n den~and f~r repa~m~nt-if Fisca~ Ag~n~ d~terr~ine~ in it~ ~~E~ ~i~cretion
that ~ubcor~tra~tor h~~ no~ n~et the Perforr~ance ~easures identi~i~d in Att~c~n~er~t A-1
v~r~ich rela~e ta: nun~ber of ~nduplicated ~routh s~rv~~, tinrr~ly ~~b~nission of billing~ and
month~y repor#s, you~h served under the ag~ of ~~, p~rcent~ge of p~rti~ipant~ inv~lved
in m~nto~ing servic~~, cornpl~t~d ~~~~t surve~s ~ in~tial and f~llavtir up asse~ surv~}~~~,
~ompleted ~atisf~~ti~r~ quest~ons, der~~nstration that ~YD ~r~uth hav~ in~reas~d
ass~~s, ~YD p~rti~ip~nts perceive services ~s ~ffec#iv~ ~nd p~~~~nt~g~ ~f non referred
~YD Yvuth ~o ~uv~nile pro~ation,
~ ~ ~ ~