HomeMy WebLinkAboutC2007-315 - 10/16/2007 - Approved~ ~
~~• ~
~~N~RA~T
~~over ~he~t}
TI~'L~ OF ~~~I~RA~~: ~o~muni#y Y~u~h Developr~ent
~~NTF~A~T N~.: ~YD ~~0~-~
This ~o~tra~t ~"~~ntr~c~"} i~ entered ~r~ta by the ~ity of ~orpus ~hristi ~"~~ty" o~ "Fiscal Agent"} ~nd
the fallowing named ~u~c~r~t~actar:
CfTY:
-
~ity of ~~rpus ~hr~~ti-JA~~~YD
~~B Enterprize Pkwy, ~te 1 ~4
~~rpus ~hristi, T~ ~'840~
Telephone: {~~1} 82~-40~8
FAX; ~3G ~ } Z99- ~ 41 ~
~~ntact Pe~~~n~ ~elina Pul~her
SUB~~~VTR~ICT~R:
Youth ~dyssey I nc.
P~ B~x 331394
Gorpu~ Chri~ti, TX ?84~3 ~
Te~eph011e. ~3~~ } ~fi1 •99~ ~~ 9~4
~A~: ~~~ ~ ~ 3~ 1,991- ~ 9~4
~ontact Person: Rebec~a Koeller
Su~contra~tor agrees to provi~e ~~~vices ~n accordance uvi~h the provi~i~n~ af thi~ ~on~~a~t and under
the ~ommun~ty Yauth Development Pr~gram ~"~YD"} f~nded by the Texas D~p~rtr~ent o~ Farr~ily and
~rote~tive ~ervic~~ ~"D~~~"~. This C~ntract con~i~t~ af tl~~ ~allo~ring a~ttach~d do~un~ent~ v~hi~h ~~e
inc~rporated herein ~y reference:
Contra~~ ~~~ver ~~eet}
Pe~forman~e Mea~sures ~Atta~h~nent A-~ ~
~tater~~r~t of lJl~o~k ~~ttachment A-~}
Budget, Reimburser~er~t Request Form ~ Bud~et Narrative ~~tt~chm~nt~ B~~ , 6-2, an~ B-3}
~t~ndard Terms and ~~nditions ~Attachment ~}
~~bcor~t~~ctor A~~urances ~vith ~erk~fic~tivn ~Atta~~ment D}
~~rt~fication Reg~rding D~barment ~Attach~ent E~
~er#ifica#ian Re~ar~ing Fed~r~~ La~b}rir~g ~Attachmen~ F}
~ubcontractor ~~re~~ to abide ~y all ter~ns ~nd car~ditions sp~ci~~ed he~ein, and it ~ertifie~ ~hat the
informatian pr~vid~d to the ~ity is t~u~ and ~orrect in all respects to the be~t of its know~ed~e,
in~ormat~an, and belief.
The o~l~ga#io~s ~f the ~ity of Corpus ~hri~ti under thi~ ~ontract are expressl~ continger~t upon t~e
avai~ability offunds #v~such p~rpose under t~e funding sources:
, ~ ~ ~ A~lT~~I~~L~c~
~~NTRACT P~Rf~D. ~ror~: ~epternqer ~, 2~D7 Tf~ro~gh: August 31, ~aa~
~! ~~IC~L [~ ~
~UNDIN~ ~BLI~ATI~N~ Not t~ ex~eed $~~,8~S,a~ f~r FY 2~OS f~r ~ontr~~t Period
~tat~d ~b~ve. f
*~^tY~r~r#~~+~1
~~~~~ ~ ~/J~(~!J'
^ ^ • ^ ^ ^ ^ ! ~
Exe~uted rn ~rip~~cate, e~ch of v~rh~~h recognized ~s an or~g~r~~l. ~
AT~~~T:
Armand~ Chapa
City ~e~r~tary
l.e al f~rm a rov~d ~~~ ~~~ ~~0~~
~ ~~ , ~
~..F .~ ~lll ~
~oo~-~~~
~o~~~~o~
NI~~~7-~7~
~~~~
Youth ~dy~~ey, Inc. ~~
~ity o or~us ~hr~~ti
Geor . Noe
~ity anager
aub~ontractor;
Youth I ~~
sy: ~
~v~~,~: ~~~r,~ ~. ~~
Ti#I~: ~'~r~~a.~', [~~r ~~
~ate; ~~~~ ~ ~~~I
?84~~ ~~~I~L~I~IT~ Y~UTH DEIIEL~PMENT PRC~CRAI~
Youth ~dys~ey~ Inc.
TAB~E ~~ ~DI~T~NT~
~~ntra~t ~over ~heet
P~ e No~
.
~ ~ ~ ~~~7/~~ ~ia~~~~~~~~~~~~~~~a~~a~~~~~~~~~~~a~...~....~...a~~a~....~~~~~~~~~ar~~t~~~~~~~~t~~t~~t~~t~~~~ I
~ontrac#ed Per~orman~e I~easures ~~~tachr~ent A-~~ ................................ ~
~tatement of Illlork ~Atta~hment A-~~ ............................................................. 4
~~~~~~ ~~~Y~~~~~~~ ~~~~~ ~~~~~~~~~ ~~~ ~ ~ ~ ~ ~ ~ ~ ~ t ~ ~ t ~ ~ i ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V
R ~
Reirr~bursement Request F~rm ~At#achmen~ B-2~ ......................................... ~4
~~~~~I~ ~~~~~~~~~ ~~~#/~~wF~~ ~~~~i~~~~~a~~~~~~~~~~~a~~~~~~~~aa~~~~~~~~~~~~~~~~~~~~a~~~~~~~r~~~.~~~~
{
~~ ~ ~ ~ ~~ ~1/ ~~~ ~ ~ ~ ~ ~ ~ ~ ~~I #/ i ~~ ~~~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a ~ ~ a ~ ~ a ~ ~ ~ ~ ~ ~ ~ ~ a ~ ~ a ~ ~ i ~ ~ i ~ i~
~~~~~~~~
~ . ~.eg~l Authari~~
~. In~~pendent ~on~ract~r
~, Financial Limita~ion
4, Li~bility ~~~ Payme~t
~, ~hange~ and Am~~dm~nt~
~i ~~~~~~~I~~ ~~1r~M1~~1 11~~~~
~ ~
~i ~~V~~~ ~VV~I~M~~~~~~I~~ ~~~L7I~VI I IL~~~
~/ 1 ~ ~
8. ~ubc~ntracting
~, Publi~ity
10. Te~hni~al As~~st~nce
11. ~Ilonitoring an~ Ass~s~m~nt
1 ~. Propert~
~~. Y~~r ~~00 ~~mpliance ~
~4. T~x~~
1 ~. ~i~~utes
~G. Indep~n~~nt Au~it
1 ~. Pr~v~nti~n ~f ~~nfli~ting Int~r~sts
18. Fraud ~nd Abuse ~r~ventian
~ ~. Indernn~ficati~n
~~. ~~~tarian ~~v~lvement P~oh~~~t~d
~~I. P~litica~ A~tivitylLobbying
~2, N~n-~is~ri~ni~atior~ and ~qual ~ppor~unity
~~. He~ith ~r~d ~af~ty ~t~nd~rds
24. ln~u~an~e
2~. De~a~m~nt and ~uspen~ion
~~. No#ice and Assist~nc~ Rega~rdin~ P~tent and ~opy~~ght Infr~ngen~ent
2~. Di~clos~~e o~ ~~nfid~n~~al Inforrnation
~~. ~or~r~unic~ti~n~
2~. ~en~ral ~tandar~s of Perfor~na~n~~
~0. Entire A~r~~rne~t
~~. ~~nt~ng~nt on ~undin~
~~. Tr~iner ~ualific~~ian~
~3. Terrnination
~4. Force I~ajeur~
~5. I~~nthl~ Per~orm~n~~ R~vje~r
3G. ~uspe~~ion ~f Pa~n~~nt~
37. ~e~a~r~ent af F~,nd~ ~
~u~~or~tra~tor ~4ssuran~es v~i~h ~ertif~cat~on ~Attachme~t ~~
~ertif~~~tion Regar~in~ D~barr~~nt ~At#ac~rment ~~
~e~tifi~a~ion Regar~ing F~deral Lobbying ~Attachm~n# F}
.
1l
Attachment A-~
Youth ~dyssey
~~NTRA~T~D PERF~RI~AN~E I~EA~URE~
~~ommunity Youth Deve~opr~ent Pragr~m ~ont~a~~s~
P~rforn~ance rnea~~,res typicall~ in~lud~ outputs a~d outc~me~. ~utput ~easure~
d~mans~rat~ perforn~ance in terms of the qu~ntity orv~lume of ~ervi~e~ pravid~d, f~r
exar~pl~, the n~m~~r of ~lient~ ~~rved, nur~~e~ and types of s~rvi~e~, ~tc. ~u#~orne
~n~asure~ ~ernon~tra~~ ~erf~rmance in ~erms vf the qualit~ ~nd i~np~~t of ~~r~ices and
~r~ethe~ o~ na~ th~y h~ve m~~ inten~ed goal~labj~~t~v~~. Out~vr~~~ r~i~t~ to b~~a~riar,
skill~, kn~v~rl~d~~, attit~~e~, va~lues, ~tc.
The ~it~r af ~orpu~ ~hristi v~ill cvntract vuith ~~rvice Pr~vid~r~ to mee~ t~e fallo~r~ng
p~rforrnance mea~ure~ far ~ontract period, ~~p~ember ~,~00~ thru Augu~t ~ 1, ~0~8.
~utput #~ : Numb~r of youth ~e~v~d
~ndi~at~r: Number of unduplicat~d registered ~outl~ senred durin~ #he c~nt~act period a~s
reported #hrougl~ ~~~ticip~tion data ent~red into the Prevention ~nd E~rl~ I~#ervent~on
~erv~~es da~~ba~~, ~rhich uv~l! be ~ept~mber ~,~~~~ thraugh Aug~~t 31, ~OD8 for th~ i~~tia~
contr~ct p~riod as es~ablished ~~rough thi~ RFP. Und~plicated r~eans parti~ipant~ ~~II b~
~ourrt~d once oniy during the contr~ct ~eriod tv determi~e this autput, regardless of t~re
nun~ber of progra~ns in ~rhicf~ th~y partic~pate or th~ nu~b~r of #im~s the~r at~end each
prograrn. A~rou~h is c~r~n~ed ~h~ first tir~e ~~he re~~iv~~ a~~rvi~e d~~~ng th~ ~~ntr~~t
p~r~od. An~ parti~ipant uvhv vrra~ re~~~tered ~nd counted in pr~vious year~ mu~t be c~un#ed
agair~ v~rhen ~~h~ re~~ives herlh~~ fi~st s~rvic~ durin~ th~ n~v+~ ~an#ra~t p~riod.
T~rget: 7~
~f~~e: If a~dult~ r~ill ~e ~erve~, a~~parat~ o~tput rn~~~ure utiri~l he in~luded ~n the ~ontract for
tho~~ ~articipant~.
~utput#2: Timel~ ~ubmis~ion o~ Billings ~nd ~Ionthly R~~ort~
Ind~cator: Perce~t of r~~nt~iy ~i~~ings and reports ~ubmitte~ v~rithin ~~~~~ ~~t~r #h~ clas~ o~
a rr~onth ~f ~ervic~.
Targe~~ ~~°lo
~utput #3: Y~uth ~erved un~1~r the ag~ of 10 ~ears.
Ind~cator: Percent o~ yvuth ur-der t~~ ag~ of ~~ years ~erved doe~ n~t exc~ed the
contracted ~er~~~#a~e ~~p. This ~~p must be me~ e~~h rnonth by ~ach individual ~ervi~e,
If th~ c~p i~ ~xc~e~l~d, tho~e ~~~,th r~~~ be conside~~d in~~i~~~~e and ~ost~ may b~
d~sallav~red.
Targ~~: ~~°lo
-~-
Output #~: Parti~i~~nts invvlv~d in mentaring servi~~~
~ndi~a~~r: Per~en~ of you#h inv~l~red in n~~ntoring s~~vi~es ~re ~rit~in ~he targeted ~~ades
~~th _ ~th~
,
T~~~et: ~~°lo
~utput #~: ~om~l~ted As~~t ~unre~
Indi~ator: ~~rcent ~f ~~~th re~ist~~ed by a~ervic~ pr~vid~r that ~omplet~ a~n initi~l ~pre}
a~~et ~urv~y a a~ a fo~lar~-up ~post~ asse~ surve~. ~nl~ thvse }~~ut~ ~rho are initially
re~i~t~re~ ~y a pravider vuifl be in~luded in the cafculatian fo~ thNS ou~~ut, Y~uth serv~d by
~ pr~vider, but u~rhom another p~ovider initialfy r~g~stered for ~h~ ~YD pr~gr~m} ~vill no~ be
~ncluded in th~ cal~ulation for thi~ output~
T~rget: ~~°lo~
~utput#~: ~on~pl~te~ ~ati~~action C~ue~tions
Ind~catar; P~rc~nt of CY~ ~routh th~t cor~pl~t~ ~he fiv~ sa~isfa~tian questio~s at th~ ~nd af
the ~ollo~-up ~p~st} as~et s~rv~y. Note that t~e follov~-up ~urv~~r, an~ not tf~~ ~nitia~ ass~t
surv~~, cont~ins the s~t~~fa~ti~n question~.
T~~~et: ~4°l0.
~ut~ame #1: ~YD y~uth have ~ncre~s~d as~ets
~ndi~at~r; Av~ra~e incre~~e in the absolu~e number ~f a~set~ for yauth re~eiving ~Y~
servi~~~. Data co~l~cted fr~m Prote~tiv~ Fa~tor ~urv~y~ ~~~e ~utput #4~ u~rill be used to
~al~~lat~ thi~ aut~ome. The init~~l ~p~~} Pr~t~cti~e Factor ~urvey, to be ~ompleted b~ yout~
at ~Me b~~inning of th~ contract peri~d o~ vuhe~ s~rvice~ are initi~te~, ~vi~l b~ corr~par~d to
th~ follov~r~up ~pa~t} Pro~e~tive F~ctor s~rve~. Foll~vu~up ~~o~t} Pro#~ctiv~ Fact~r survey~
v~~~l be co~~lete~ Fo~lo~v-up ~po~t~ Pr~t~ctive Fa~tor surv~y~ v~r~ll b~ c~mp~~#~d ~etw~en ~~
day~ ~rior to ~nd ~~ d~y~ ~ft~r the four ~nonth anniversary of the y~uth having c~rnpl~ted
the in~tial ass~t inv~ntory or vuh~n the ~routh I~av~s the pragram, vuhich~v~r c~m~s fi~st.
Targ~t: ~Ilinimur~ net ~~°lo in~r~~~e ~n youth prot~~tive factor~.
~ut~ome #2: ~YD P~rti~i~~nt~ P~r~~ive ~e~v~~~s as Effectiv~
-~,-
Indi~~tor: P~rcen~ of yo~th th~t rep~rt ~YQ servi~~~ h~d a po~itiv~ irnp~~t. F~r ~outh t~at
~~~ticipat~ ~n r~ult~pl~ s~rvic~s, o~~ ~urve~ should be ~ornpleted ~orrespondin~ to the first
program ~ervi~e in v~~~ch they ~~r~i~ipa~#~~.
Ta rg ~t: 8 0 °l~
~utcom~ #~: N~n-r~fe~~~d ~YD ~~uth
~ndicator; P~rcent of ~YD ~~ut~ report n~t referr~d to~~ver~~le probation.
Tar~et; ~~~1~
~fo~e: ~~~forma~a~e n~~a~ure~, ir~al~ca~or~ arrd ~~r~~~s are se~ a~ ~f~e a~f~cre~~or~ ~f DFP~ arrd
may ~e char~ged ~~ any ~~~re, ~u~ wi~! rrat ~e c#~arrg~d wi~hoc~~ due rro~ic~ ~o ~iscal Agen~s.
-3-
~~~~~V~4 ~~~
~TAT~~IENT ~F 1N~RI~
~ub~ontra~tor: Yo~#h Dd~~se~
Pr~gra~ N~r~e; A~v~nture ~rogr~m
I. ~ERIII~~~ T~ BE P~~II~~~D
~~ D~s~~ibe the ~~rvice to be pr~v~ded ~n d~taii:
Adventur~ ~h~ll~nge Prv~r~ms ar~ m~morable exp~rien~es. A~~Ilingness ~o
ch~ll~nge ~n~self p#~ysically and emotionaliy is an int~gral corr~pane~t o~Youth
~dys~~y'~ pro~ram~~ng. Pu~hing an~self ~his w~y enhar~c~~ ~el~-r~liance, ~eif-
c~nf~dence, leadership ~kill~ and communic~tion ~kil~s.
~r~gramming ~~s~iar~~ ~a~# B- 9 we~ks ~nd are compr~~ed af th~ fvlEou~irtg:
4 Portable Rope~ Co~r~e ~ha~lenge ~e~sions that ~rill s~rve a max of 1~~outh
p~r ~~s~ion. The o~s~#~ ~ctivitie~ ar~ two-haur ~~s~ion~.
~ ~tationary ~apes ~~ur~e ~~allen~~ Sessior~s th~t v~rill serve ~ max of ~4 ~outh
p~r session, The~~ ~~e frorn 9:00 ~.~n, u~t~~ ~:~0 p,n~.
~ne Adventure 1~1~ilderne~s Tr~p t~~~ vui~l se~ve ~ r~r~x vf ~ 1 y~uth ~n e~ch trip.
The t~ips ~r~ f~om Fri~ay ~fter~oan ~~I~ ~~nday aft~r~oon.
~~e ~ra~uation Trip ~f~at will ~~rve a ma~c o~ ~~~~uth ~n ~ach trip. ~h~ tri~ i~ a
loc~l ~v~rnight ~a~npout that in~~ud~s p~rents, ~outh, and v~lunte~r~. Avua~~~ ~r~
provided far each ~arki~ipant,
~e~~riptior~ of Pr~gr~r~r~ing:
I. P~RTABLE AN~ ~~ATi~NARY R~PE~ ~HALLENCE ~~UR~E
Rop~~ ~ours~~ a~~ ~ unique and ~~~rer~ul ~~y ta fo~~~r team dev~~apr~ent and
pers~n~l growth: The Partable Rop~s ~h~ll~n~e ~ours~ ~onsists a~th~ ~Ilobil~
~I~mbing 1J1~~11 ~High ~~ernent} ~nd the Partable Louv El~m~n~s. P~r~~~l~ Ropes
~ourse~ ar~ typically ~-h~ur session~ for e~~h ele~n~nt ~nd a~e condu~ted on~it~ at
the ~~f~rring a~~ncy. The ~tationa~y R~pes ~h~ller~ge ~aur~e is Io~~ted on ~Iwy 37
and is ~orr~pr~sed of an ~~~ da~ sessian.
Lo~v E~em~nts
~u~ing ~he ~ou`r ele~n~nts p~rtian ~f ~ R~pe~ Cha~kenge ~our~e, the focus is on th~
team. Activ~ties ~ravu on the ~cnovtirl~dg~ and id~~~ af ~very grau~ m~rnbe~ ~~d
r~quire th~ part~~ipatian and ~oo~eration ~f the er~tire ~~am. A~~~viti~~ are perforrn~~
on or cl~~~ to the graund, gradu~lly increasing in diff~cuity so the tearr~ ~an I~arr~
fram its ~~cc~ss~~ and build tr~st and c~nfidenc~ a~ obsta~l~~ ~re ove~corne.
-4-
Hi~h ~I~me~ts
The F~igh ~~em~nt~ of a Ropes ~vur~e empha~i~~s individual ~hallenge and
a~complishments an~ i~ ~uilt on th~ ~e~m deveEoprnent ~nd tru~t establish~d on th~
La~v El~r~ents. The High Elements ar~ an ext~er~ely p~vuer~ul develapmer~tal t~ol
bec~us~ of th~ ~er~eiv~d ris~c ~f ea~h a~tivit~. Th~ Wigh Elem~nt~ al~or~ th~ yout~ to
~x~and their comfort ~vne~ a~d avercome fear~ that can ~la~k p~rsanal
deve~~~r~~nt and a~h~~vem~nt. Th~ Hig~ E~em~nts vf the P~~k~ble Ropes ~ourse a~
~h~ ~Ilo~il~ Clirr~bing ~Illall.
Proces~ing ~t the closur~ ~f ~ach ~xperien~~ i~~ludes r~flection, eval~ation and
gval r~vievu to help t#~e you~h derive meaning fro~ the ~xp~rien~e ~nd hovu ~t applies
to ~h~ir I~v~s.
II. AD1I~NTU~~ V~IILD~RN~~~ TRIP PR~~RI~11~
Th~ ~ild~~r~ess is ~ plac~ uvh~~~ n~tur~ is dom~nan~ and ~~tuations and their
c~n~equ~nce~ ar~ real, ~amping ~n these con~iti~n~, a~ay from #he distra~~~ons ~f
~odern ~ivil~~ati~n fo~~~r~ self re~~ar~c~, respe~# and ~ sen~e ~f r~~ponsibility #or
you~h's o~n ~~tfons. l~~uth ~dy~se~'s progra~rs are d~~ign~d ~as~d on t~e
nativnally ~e~o~ni~ed Nat~vnal ~utdoar Leader~hi~ ~chool~ ~N~I.S} and ~utr~r~rd
Bound.
T~~ough the ~utd~or exper~ence, in addition to learning outd~or ~kiils, te~ns ~e~p~nd
t~ phy~ical ~hallenges and learn to overcorne abstacles ~hrough problen~ solvir~g,
Youth are guided thr~ugh ~~tiviti~s, ~hi~h enable them ta build ~e~f-esteem, se1f~
con~id~n~~, cooperatio~, I~ad~r~hip ~kill~, and t~ar~ buil~ing. Teens e~p~~d their
horizan~ beyv~d ~on~r~te an~ ~s~halt and to le~rn abaut themselv~~, n~ture and
their ~nvironm~~#. Each ~~uth sp~nd~ 3 da~~ ~u~th ~~ring ad~lt~ in an ~nvir~nrnent
that tea~he~ therr~ more effe~tave ~r~ys ~f r~~ating to other~ ~nd healthier ~~ys of
v~luing th~m~elves.
Each Youth ~d~r~sey lll~ild~rness ~dv~nture t~ip rr~~~ts ~t G:~~ p.rn. on Fr~day
ev~ning for tr~nspor#ation ~y You~h ~dy~sey'~ ~~-~a~senge~ van to a~ar~psite.
They retu~n by ~:D~ p,m. ~unday evening to the ori~~na~ m~eting place. Yvuth
~dyssey pr~vades a~~ equ~pmen~ an~1 ~uppli~s f~r ~~ch t~~p and gi~re~ ea~h youth a
list o~ sug~est~d clo~hing ~nd personal ~cces~ories that ma~ b~ nee~ed. Sasi~
carnp cra~, hiking, a~d ba~kpacking are tauo~ht vn ~a~h trip~ Yauth ~re al~o
introdu~ed tv tl~~ c~ncep~ af enviro~n~ental ~~ewa~d~hip through "Le~~re No Tr~~e„
~thics. ~his conce~t ~eaches ~n ~~~e~t~nc~ af p~rson~l respansib~lity ~ar
maint~ining th~ ~ealth and ~~auty of th~ natural er~~ironment.
E~ch a~tivity during t~e ~reek~nd in~lud~s r~flection, ~valuati~n an~ goaE r~vievuto
help the yout#~ d~riv~ n~~aning fror~ ~hat th~~ h~v~ exper~enced and houv the
~x~~ri~r~c~s a~ply t~ th~~r live~. Al~o, the ~rhole t~a~ proc~sse~ the entire ~~y's
ref~ctior~ on ~~~ur~~y night ar~und the car~p~ir~ and th~~ i~ ~~port~d a~ one ~he
~vuth's favortt~ p~rt af t~e tri~.
Y~uth ~dyssey p~ov~des opp~r~unities f~r youth to ~arti~ipat~ in Adv~rrture
-~-
~Illild~rn~ss Trips a~ross the ~tat~ of Texas~ UVith Youth ~~y~se~, yvuth travel ta
stat~ an~ lo~~l parks fo~ ~-~ da~ tri~s. Trip~ ~xpa~e yvuth t~ a vari~~~ of out~oor
adventu~e~~ such as hiking, backpa~k~n~, kayakin~, ra~k ~li~nb~~~, b~~d r~~tching,
~ishfng, ~ano~ing, ~nd ~~rimming.
hllany y~~,th wha hav~ ~ever trav~l~d ou#sid~ of ~orpu~ Ch~i~~i visit ~arks ~nd ~~n~p
for the ~irst time. Th~~e ~rips b~com~ nec~~s~~y t~~ching tools that provid~ uniimit~d
l~~rning experi~nces. Youth ~earn ~bout th~ ~~ars, the moon} ar~d vuildlife for th~ ~ir~t
tim~. From I~arnin~ ho~u to s~~ u~ t~nts ~nd t~r~s #a cooking their o~un foad, Yo~th
~dys~ey provide~ a c~~n~rehensive ~utdoor I~~rn~ng ~r~vironrnen~,
Befor~ ~rips ~egin, experien~~d staff cvmp~les ~~r~p p~an #hat ~nclu~~s the menu,
~ik~ng tra~l~, sit~ map~, dir~ctions, and emergenc~ inforr~a~~v~. ~hr~u~~ou~ the trip,
~a~h ~routh receiv~s a I~ad~rship roi~: co~king, cleaning, h~kin~ I~~der~, day
I~ad~r~, fir~ manitvr~, etc, Youth I~~rn togeth~r ~uhat it m~an~ ~~ buil~ a carr~p ~nd
live in ~he outdvors tv~~th~r.
III. ~RADU~ITI~N TR1P
~ne ~r~duation Trip that uvi~l ~erv~ a m~x ~f 1~ youth an each trip. The trip ~s ~~a~al
avernight ~~mpout th~t in~lude~ pare~ts, ~o~th, ~nd volunteer~. Auv~rds are
pr~vided for e~~h p~~ti~ip~nt.
~equence a~ ~evelopr~ent
VIJh~ther ~n an Adventure VI#i~der~es~ Trip or on a~vpe~ ~h~ll~n~e ~ours~} }~outh
pra~ress through ~arefull~ plann~d ~ctiviti~~ that louild I~ade~ship, ~r~blem-so~ving
skills, tru~t, tean~v~rork, self-~onfid~nc~, ~nd ~am~unic~ti~n ~kill~.
L~~rnin~ and d~v~lapm~~t fol~o~u~ a~equential p~~~e~s and the effe~tiven~ss ~nd
r~astery ~t on~ l~v~l ~~n~~ibute~ t~ each subs~qu~nt ~~v~l. T~~y ar~:
• ~a~l ~e~ting - ~o~l ~~t~~n~ is a critical comp~ne~# ~in~~ ~t ~rovides ~
~ource ~f r~easur~.
• Av~rareness ~- Auvaren~s~ activities a~~ ~esign~d to ~s~ist y~uth in ~eeling
rnore cvmf~rtable in th~ir group env~ron~ent ~n~ to ~ppr~~i~te ~I~e
r~l~tion~h~p between p~ers and adult~,
• Tru~t - Tru~t acti~~tie~ focus an one-to-one a~ ~uell a~ gr~up trust,
• Covperation - Th~ ~ctiviti~s at thi~ ~eve! gives the ~ou~h a~ens~ of
a~compli~hr~~nt~hr~ugh c~op~ration.
• ~roup ~hallen~e - ~ctiv~tie~ a~e "problerr~-~olving" in natur~ and
experien~es ar~ r~lat~d to r~al lif~.
• L~ader~hip - Le~d~~~hip ~ctivities as~i~t y~uth ~n deve~op~ng leadersk~ip
s~il~s and e~cperienc~ folla~v~ng a I~~~~r.
' Ap~~ication ~- ~ fo~l~~-up program ~~ the clo~ure o~ the on-~it~ exp~ri~nce,
#h~ough ~ fir~~l prac~~s ~ession. Reflection, evafua~ion, and goal reviev~r.
-~-
~} Locati~n u~rh~re servi~e~ vuill b~~ra~ri~ed:
~c~iviti~~ ~r~ ~an~ o~~do~r~. T~e pragr~m is fi~st st~rted ~rith get~acqu~ir~t~d
activities done outdoors ~n #h~ v~riou~ ~84~ 5 schoo~s vuith~n fhe ci~y, #ron~ the~e,
~tudents ~re ~hen ~aken ~~ the Youth ~d~s~~y Ropes ~v~r~e locate~ o~f af
Interstat~ ~? to~vards ~~n Antonia.
~ity ~~rpus ~hri~ti, T~x~~ ZIP ~ode 75415
a. !f more than one Iv~atior~ is utili~ed, list other lo~ations here:
• ~a~th Park ~Iliddle ~~hool
• ~aker ~iiddl~ ~~ho~l
~ ~arroll ~iigh Schoal
• A~lventure I~Ilild~rness ~amp~ are ~onducted v~ri~hin tl~~ ~re~'s ~tate Park~
in~luding but n~t lir~ited to ~n~f~~nt~d Ro~k, Aust~n, T~C ~nd ~~~n~r ~~at~ Paricr T~c.
~~ Ir~clu~~ve dates ~f ~~rv~~e: Fram Sep~emb~r ~ , ~00~ ~o A~,gust ~~ , ~~~8
4} ~ay~ and Nours af ~r~vided ~ervices:
T~e Adv~n~ur~ Vllilderness trip~ t~l~e pla~e on v~e~k~nds and ho~i~~ys. Exa~t program
dates are ch~s~n afker a grant is ~~rarded. Re~ervations at Texa~ ~#~t~ Parks are
made at that tim~. ~T~x~s Park~ 8~ I~I~~Idlife requir~ a depo~~t ~ith re~~rvati~ns and
ch~~ge a~ancel~atian or ~~ans~e~ fe~}. ~ate~ f~r ~f~~ Rope~ ~halleng~ C~ur~e vui~l ~~k~
plac~ in sessivns cvard~nat~d t~rough eac~ ~genc~'s staff.
~} Nurnber of unduplicat~d youth tv b~ ~~~vedladults to be serv~d ~if ~pplicab~e~: 7~
G} ,Mentvr to outh ratio: ~ to ~~ and 1#0 4
7} De~~~ibe the t~r~et popul~tion to foe s~~rv~d:
Y~uth ag~~ 1~-17 years of ~g~ to ~e ~erved, ~in~~ ~rogr~mmin~ i~ valu~#ary, the
targ~~ pv~~l~tian n~~~s pragrarns they find excitin~ ~nd enti~i~g and ar~ a~~e
ap~ropri~te. Bec~u~e ~# th~ high j~venil~ crirne and ~e~erra~ rat~ in the ?~41 ~ zip
code ar~a, th~ prograrns r~~ed #o be ~~f~, he~lth~r, ~n~ dru~ free activiti~s. The
pr~gr~n~s n~ust also ~ave s~lf-canfiden~~ ~uilding ~pportunitie~, ~~~i~t i~ the ~outh
d~v~~oping appropriate pee~ an~ a~~lt r~lation~hips, ~n~ pr~vi~e~ opport~nities for
mastery and ~ornpeten~e t~ a~d~e~s the probl~r~s that lead to~uv~nil~ ~rin~e.
8~ Des~ribe eac~ goal o~ th~ s~rvic~ ~ndlor ~r~~r~m, in~ludin~,th~ impac~ on juvenil~
.
c~~r~~:
~
~o~l~s~: To bring the Youth ~dy~sey experie~ce ~pr~vid~ ~ocial a~d life ~k~ll~
d~v~lvpment} ta ~t-risk you~h residi~g in th~ 7841 ~ zip cad~.
~bj~ctive~~~: UVithin a~ month ~eriod, each pa~i~ipant ~n a Yvuth ~dy~sey clas~
vuill hav~ increased th~ir ~ocial an~ li~e ~kills v~~ outd~~r progra~mrning t~ include
~eam ~uildin~, rope~ ~vur~e, ~dventure ~ilderne~~ su~vival ~r~d gr~du~tion trip~.
9} Hovtir ~ril~ thi~ servic~ b~ ~vaii~bl~ t~ far~ili~s uvith~ut #ra~ns ortativn:
~II you~h ar~ ~ro~rided transportation to ~nd fr~m the activ~t~es. All ~~rvices are
provide~ or~~~ite, Transport~~ion is n~eded during th~ Cr~du~tian Trip a~ r~hich th~
7-
You~h ~d~~s~~ v~~ p~ovr~es transp~rtation ~o the }~ou~h,
10}D~s~ribe the "~afe p~~~~ ec~,,~" plan f~r youthlfamil~e~ ~vithout transparta~i~n;
Yauth ~~y~~e~ ~~rns two 15-pa~~enger van~. ~~~e 1lan Poli~y ~~I~~}, ~~I ~~uth ~~~
prvvided tr~n~p~r~~ti~n to ~n~ f~om the activitie~, Youth ~d}~s~ey'~ ~taff is an
expe~ien~ed drive~ uvith valid driver'~ licenses. Prior tv depar~ing to or fror~ any
acti~it~ ~ite, the staff in~~~es tha~ all parti~i~ant~ ~re prop~riy w~~~~ng th~~r seatbelt~.
Yvut~ Ddys~~y ~dhere~ to ~~trict mai~tenance sch~du~e and r~ainta~n~ cur~ent
.
~nsurance c~verag~.
Based ~n the NI~T~A report Youth ~dy~s~y h~s adopted the faliavuin~ ~rocedures
for the 1~-pass~nger v~~;
• Do r~ot carry lugg~g~ ~rr th~ to~ ofvans. Tl~as raises th~ cente~ ~fgravit~ ev~n
higf~e~ and c~n ir~cre~~~ th~ po~~~biii#y of ro~love~ in an e~ergen~y maneuv~r.
~ U1~hen ~he 1~-~as~en~er van is n~t fu~l, p~~s~ng~r~ s~ould s~t in se~~~ that
ar~ in f~ant o~ the r~ar axl~.
• Tir~s rn~st ~~ pro~e~ly i~flated and the ~read is not ~o~n ~ouvn. Illl~rn ti~e~
~an ~au~~ t~~ van to slide ~idevuay~ on ~r~t vr ~lippery pavem~nt. Ir~pr~per
inf~ation ~~n ~~us~ h~ndling ~rabf~ms ~nd c~n I~~d to c~t~~tropl~ic tir~
fai~u~e~, su~h a~ blouvauts. Ther~fvr~, ch~~k ti~e pr~s~ur~ and tread ~ear
onc~ a month.
•~riv~~ experien~e an~ train~ng in handlin~ load~d 15-pass~ng~r v~ns are
criti~~l ~~~to~~ ~n re~~c~ng the risks of rollvver. Do n~t ~~~ve ~rhe~ tir~d o~
und~r ~ny con~i#ion~ tha~r~r~uld cor~pror~ise ~our~rivi~g ~bility.
• All p~~senger~ ~IU~T be vu~arin~ a~~atbeitATALL TI~I~~.
1111hi1~ part~cipatin~ i~ ~c~ivit~~~ ~uch as rock climbin~, ka~Iaking and hiking, all ~routh
~r~ equi~ped vuith the n~~~~sa~y s~fety equ~prnent, The item~ t~at a~e used, ~uch
a~ helm~~~, harnes~~s, and ~opes fo~ climbing and lifejacket~, paddl~s ~nd vuhen
n~~e~~a~y i~~lrn~ts fvr k~y~king, ~r~ in~pe~t~d by a st~~ member prr~r to the y~uth
engagin~ in an activity. All equipment ~s rou#in~l~ inspected for fray~, cr~~ks,
bre~k~, ar abrasi~n~ that ma~ affe~tth~ dur~bility ~nd saf~ty o~the it~m.
1~},~taffin~: ~e~cribe the ~t~ffin ~~n ~~r ~YD~ in~ludin~ staff supervision and support
~~` i ~r,rrirni~~~ ~~ ~-~rnii~ X n -
~nd hov~r adequa#~ staffi~q in the ca~e of v~car~~i~~ ~~ ~xtended absen~es ~ b~
ensured:
~h~ fuil~t~me ~t~ffing for Yv~th ~dyss~~ ~onsist~ o~ a P~agr~rn i~a~na~er, ~nd t~rv
Pro~r~rn Leader~. ~~ each of the school v~sit~, there i~ at ~east ~ne ~taff m~rnb~r t~
ev~ry ~~~fuden#~. ~n #h~se tri~s, th~re is also ~ t~a~her ~~ colle~e student ~hat is there
t~ ~~s~st. ~n ti~e rope ~~ur~~s, ther~ ar~ four staff to ev~ry ane stu~~nt. This is
~orr~~ris~d o~ ~II availa~le ~ta~ff ~n~ exp~r~~n~ed rr~lunt~~rs.
In ~he ev~n~ of va~anci~~ or ex~ended ab~en~e~, th~ d~p~rting staff member is asked to
~ta~ on un#~I ~omean~ ~I~e ~~n b~ t~ained. If t~as i~ not an ~ption, there ar~ twa
previous program lea~~r~ that ~re ~v~iEa~l~ #vr contra~~ lab~r tha~ can b~ cal~e~ up~~ to
~~sist. Everyon~ i~ ~ro~s-tr~ined ~nd ~~n take on ~ny co~~on~nt of th~ p~agram a~ an}~
.
#im~.
-S-
I~ is standard pr~~~dur~ #o~ any p~r~~n ~~taff &1ar volu~~eers} ~f~~t ~pply to ~rork ~n the
~YD Program, to compf~t~ {~ign} ~ crir~inal bac~cg~~und a~fi~avit, cans~ntand h~v~ a
~rirr~~nal bac~grou~d check ~ear~h ~onducted prio~ to any cli~nt contact B~Ior pe~sonal
client files and is r~n~vu~d e~r~ry t~~ro years.
The Pragrarn Di~~ctar'~ po~ition r~quir~~ad~gree i~ P~ychal~~yt ~utdoar Education or
relate~ field vuith p~af~s~ian~l fi~l~ ~xper~~n~e in: ~iking, ba~kpa~king, campin~, rock
climb~ng, cano~in~, ~nd ka~a~cir~g. ~~aff T~aining Required; F~r~t A~~, ~PR, ~Illilderne~s
~ir~t Responder, Fu~l Ropes ~our~~ and L~f~guard ~ert~fic~tion~, ~lu~t have e~cp~rience
v~rork~ng v~r~th youth in a cam~ ~etting.
The ~mpla~n~~nt ~~re~ning pr~oc~s~ include~:
Application revie~
~ in~erview
~ackground ~heck
1l~lid driv~r's ~icen~e~
Re~eren~es
~riteria for Volunteer~
~'he minimum ~~e req~i~~n~ent fo~ ~n Adul~ 1lo~ur~tee~ is ~ 8 years ~Id. Althvugh th~r~
ar~ na maximum age requ~rem~ntsfor~dultvolunt~~~~, s~lecti~n ~rill be ~ased an the
ability of ~he volunt~erto perf~rrn certain ~kill~. ~~m~ rigorou~ phy~ica~ a~~ivi~ie~ ~uch
as hiking fiv~ t~ t~n rniles ~ da~ c~rrying a~~-Ib. ~a~kpack i~ req~ir~d an ~ome trips.
Past ~~cperien~e in the autd~ar~ i~ ir~p~rative to #h~ se~e~tion of th~ volunt~er ~or the
Extreme ~utdoor Act~vit~~s. ~viden~e of ~i~nes~ an~ a release fron~ a h~a~th care
pr~~tit~oner ~f ~ he~lth ~ondi~i~n ~~ pr~sent i~ mandatory.
A~I Volunt~ers vuith dire~t ~ont~ct ~rith you~h need to b~ ~vell versed in houv to work uvith
~he youtl~ ~r~d to handle ~iffi~uit situ~tions th2~t r~~y ~ri~e. Volunteers ar~ r~qu~red to
at#end ~~~ss~s provid~d by Youth ~dy~~ey. ~h~ ~I~ss~~ vuill provid~ ~f~ss~ovm
instru~~~an on Prabler~ ~d~~tifi~~tion: ~i~ns and ~ymptvr~~ ~nd Pr~v~nt~o~ ~nd
Illlainter~~nce ~f Aggressive B~havi~r.
Volunte~r~ ~ith al1 Youth ~dys~ey activities mu~t have ~urrent ~ertific~tions in Adul~
~PR and ~tandard.
ll~lunteers utirith the Ad~r~ntur~ 11Vilderness Prograrr~ ~that ir~clude beiaying} ~nd ~I~
M~bale Clir~bin~ 1lII~II A~tivit~~~ r~quire va~unteers to h~ve ~~th~r ~o~u~nented i~~truct~~n
frvm a~ativr~~lly re~ogn~z~d clim~~ng or~anizati~n, or ~hovu ~n~~t~ryof bela~ring skil~s
fr~m Youth ~dy~~~y'~ Be~~y Trafning.
~I. ~YD ~LIEN`C RE~I~TRATI~I~ AND TR~I~KIN~ ~~RIII~E~
a} A~~gistra~~onl~~n~~nt ~arm mu~t b~ ~xplain~d to every ~ndividua~ p~rti~~pating in
~v~ry CY~ Pr~gram. Th~~ far~r ~u#horiz~~ p~rtici~ation in ~YD Prograrr~~ an~ allo~rs
~h~ Fi~~a! Ag~r~t, subcon~ractor~s~, `~DFP~, ar~d th~ ~ta~e ~gency responsibl~ for
~9-
~valuatin~ ~h~ ~~mrnunity Youth Devel~pr~ent Pragram to use the inf~rmation
pravided by tl~e p~rticip~nts for ev~~u~tion ~urpa~e~.
b} A Re~i~~r~t'ronl~o~sent Forrn rr~~~t be com~leted fo~ ever~ ir~~iv~du~l parti~ipating in
any ~YD Prvgr~m for ~~~h fi~c~l ~ear, The Re~i~trati~n Fo~ms must be ~ubr~itted
monthly ~o the F~s~af Agent ~ith #I~~ monthl~r billing.
~} ~ J~ ~erv~ce Tra~~cing ~orr~ rnust b~ ~ompl~t~d far ~very pa~ti~ipan~ rec~ivin~
~~rvice~~~} on a monthly basi~. `Th~ S~rvic~ Tra~king Forrn n~u~t be subr~i~ed
~onthl~r to ~h~ ~i~cal Agent ~it~ ~h~ r~onthly ~illing.
Regis~r~#i~n forms and ~ervi~e Tracking forrr~s must be ~ubr~itt~d for each mo~th
~orvwrhich tMe suhcontractor~s~ r~quest reimburs~n~entforservi~elpro~ram ~osts.
III. D~~U~I~NTATI~N ~F ~ER11~~E~
~ocurr~entativn of al~ ~~nric~~ ~rovided ~~ ~a~ch ~ommunity You~h Dev~~~prnent
p~rti~~pant must ~e n~raint~ined. All of th~ servic~s ris#~d ar~ a~erv~c~ ~'ra~k~ng ~orm
rnu~t ~e do~ur~ented.
III, BI~LINC R~QL~IREMEI~T~
Tf~e ~ub~antra~tor ~rill subrnit mvn~hfy bi~lin~s ~peci~ying th~ ~ost~ in~urred ~or e~ch
~n~nth ~f s~rvi~e to the ~Mty r~p~~sent~tiv~ listed f~el~~v:
Juven~le A~ses~ment ~ent~r I ~YD
ATTN: ~~I~na Pu~~her
~YD Proj~~t ~oordin~tvr
City o~ Cor~u~ ~f~rist1
~~~ Enterprize Pkwy, ~~~. ~ D~
~orpu~ ~hri~ti, Texas ~84~~
Tl~e r~on~hly bflling ~rill consist af ~he fol~o~~ng docurnents:
~. Budg~t Inf~rm~tivn ~ur~m~ry ~nd Re~m~urs~men~ ~~qu~st.
b. ~vp~es of invoices ~r~d bi~l~.
~~ ~Ilor~thly Participar~t ~urr~m~ry ~h~et.
d. R~~i~~rationl~onsen~ Form ~tv in~lud~ ~~~ur~t~ ~nd con~pl~te inforn~~ti~n priorto
~ubmitt~n~ ta the F'rs~~l Ag~~~}
e. A~y ~hang~ o~ In~~rrn~tion t~ ~ar#i~ip~n~s regi~tra~ionl~onsent fo~m
f. Any P~eventEOn ~nd ~arly Ir~t~rventio~ ~urve~s ~Pre ~nd P~~t}
g. A~~ P~ev~r~tion ~nd E~rly Int~rventio~r ~~ti~f~~tio~ ~urveys
_~~_
~ubcontra~to~u~ri~l a~here to th~ f~ilovuin~ bil~ing ~~h~du~e:
EXPENDITURES ~HR~U~W I~~NTWLY BILLINC ~UE ~ATE
Sep~~rr~~er 3D, ~0~7 ~ctober ~, 2007
~ctober ~ 1, 200~ November ~, 2~0~
Novemb~r ~~, 2~0~ D~~ernber ~, ~~0~
~e~ember ~1, ~~~~ J~nu~ry ~, ~0~~
Jan~ary ~~ , ~~~~ F~bruary 5, 2~08
F~bruary ~9, ~oa8 I~ar~h ~, ~008
~IarCh ~ ~ , ~~~$ Ap~~~ ~, LD~8
April 3D, ~008 [II1ay 5, ~D~~
M~y 3~, 2~08 June ~, 2~08
June 3~, 20~~ Ju~y 5, ~~~8
July 3~, ~008 August 5, 20~~
A~gust ~~ , 2~08 ~eptem~er ~, ~4~8
V. E~PEI~p~TU~~ ~~HEDULE
~u~cantractor agree~ that if fund~ are r~~~ ~xpend~d in accor~~nc~ ~rith ~~#~ed~~eA -
~u~cor~frac~ar Es~ir~~~~ o~ FY 2pOl-~p~S ~xper~~i~ur~~ b~ June 3D, ~~D~,
~u~contra~tar ~il~ Iose ~ny un~or~r~itted fund~ in ex~~s~ o~ ~~,~~0, ~ubjec~ to
r~instateme~t thr~ugh the a~peals proc~~s set ~ut belo~. Fis~~l Ag~n~ u~ill n~ti~y
~ub~~ntractor in vwrri~ing of th~ p~nding budget reduc~~an in Sub~on#ractor'~ ~udg~~ and
giv~ Sub~ontra~tor ten ~~ 0} b~~in~s~ da~~ ta re~pond. If ~ubcontra~tor do~~ not
r~s~or~~ v~rithin ten ~~ ~} ~usin~s~ da~s, th~n ~h~ ~udget adjustment will be made an~
~u~contra~~or r~u~# s~~r~it an ad~u~ted budget to Fis~al Ag~nt th~t r~~~~ts ~h~ reduc~d
budg~t ~mvunt v~rf~h~n t~n ~10} business days th~reafker. Mo~rev~r, if ~ubcontractor
~is~gre~s th~t exce~~ funds are avai~able, th~n ~is~al A~ent and ~ubcon#ra~tor ~rill
m~~t at ~n agre~d upan tin~e and ~ub~ontractor vuil~ b~ giv~n th~ op~ortunity t~ pre~ent
thei~ ~~s~, F~~cal ~ge~t vui~l ~n~k~ the finaf ~~ci~ion v~rh~th~r to r~inst~te ~r forfeit any af
~ub~~ntr~cta~'s ~xc~s~ ~n~omr~itt~d fun~s. Any ~xces~ fund~ far~eit~d by ~n~
Su~~~ntra~tar ~r~ll b~ used far ather ~YD prograrr~~.
~1-
~chedule ~4 - ~ubc~ntra~tor E~timate of FY2D~8 Expenditures
~lonth E~tir~ated Per~ent of Totai
-
Expen~i~ure~
Bud et
~e~~~~n~er ~~0~ $ ~~1 3~°l~
.
~ctober 2007 $ 3279 10.3°l0
November~~~~ $ ~929 9.~°l~
~~~~^ 1 ^M~~ ~~~~ ~ A/ Y~~ ~{~~f Y
~~~,~~~y~aa~ ~ ~~~ .~~~~~
Febru~ry 2D~8 ~ 315~ ~.9°l0
I~ar~h ~~OS ~ 3419 ~ ~, ~4°l~
Ap~il ~008 $ ~~79 ~ ~.~~1~
Illl~y 20~$ $ ~~6~ 17.E~1o
June 2~0~ $ ~15~ 9.9°l0
July ~~DB ~ ~~~5 8.8~°l~
August 2~08 ~ 7G4 ~.4°l0
_~~_
~~~~~~~~1 1~ ~~~
~Ollth ~i~y~S~~
~udget Infarmation Forms
~o~t~~ct Pe~~od: .~~ptembe~r 1, ~U~7 - Au~ust ~1, ~~OS
Sur~rn~ary ~udget
~YOS
~~~T ~ATE~~~~ T~TAL
1. ~A} P~rsannel - ~alaries $ ~ S,~SD.~~
~B} Per~annel - Fringe Benef ~t~ l, ~ ~~.~~
{~~ Persannel - Tra~el ~,135 FD~
~. Materia~~~ and ~uppl~es 7~~.0~
~~ ~ ui ~rnent ~~0~
4. ~ther Co~ts'~ 11,751.~~
~'~T,~I~ ~~.J~~~T $318~5.~~
C~sh M~tch
In-~nd 1V~~t~h
~BiI1e~ as a "per un~t' ba~~~
~3~,00~.~4
$14,392~D~
_~ ~_
~ 1 ~~~~~~1\~ D'~
~~~~~ ~~~~~~~
~udge~ Ir~farmati~n ~orm~
~vn~r~c~ Peri~d: ~eptember 1, 20~7 - August ~1, ~OUB
~la} ~~rs~nnel - ~al~ries
FY~B
A~
Pasit~on or 7"it~e ~
Number of
~taff for
Po~~tivn ~
A~erage ~'ull
Tinne ~o~t~l~
~~lar~ D
~er~er~t o~
~"i~e o~
Bu~get~d
Po~ition E
Number of
Mo~~h~
Emplo~ed F
~QSt
~Bx~xDxE~
~To~al}
~1~~1~ ~.~o
T~'~AL SALA~Z~~ '~ofa~ O.~U
-14-
ATTA~HM~NT B-1
Yout~ ~d~ss~y
Budg~t Infarm~tian ~arn~s
~on~ract Per~ad: ~eptember 1, ~D~~ - ~ugust ~ ~ } ~~0~
~lb~ ~ersonnel - ~r~nge ~enefit~ ~mployer's ~hare}
F~~S
Fringe Benef~~~ ~a~~d on {la~ ~a~a~r~e~ Pard~
Fr~nge Benefits ~a~ed
on ~1a~ Salarie~ Pai~
Ir~o~v~ I ~o.~ol
~TUTAL FRIN~E BENEFIT~ ~ $Q.~~
_~~_
ATTACHMENT B-1
Yo~uth ~dys~ey
Budge# InformatYOn Form~
~antract Period; ~e~tember 1, ~4~7 - Au~ust ~1, ~O~S
{1 ~} Per~onn~~ - Tr~vel
FYOS
T~pe af Expense ~tr~n~por~at~on, ~urpase ~Destination ~nd
, . Tot~~
f~ad, lod~in~, m~le~~e~ Benefits ta ~ragr~rr~}
I~v~~~ I I ~~.~~ I
~TO~r~~ ~r~~~~r~ I I ~o,o~
_~~_
ATTACHME~T B-1
Youth ~dyssey
Budget Informati~n Farms
~on~r~ct ~eriod: ~e~tem~er 1, ~~07 - August ~1, 2~08
~~} Mater~als a~d ~~pp~~es
FY08
De~cription ~nd B~~i~ far ~ust Tot~~
r~~r~~ o.oo
T~TAL ~QN~~MABLE ~UPPLIES ~0.00
_~ 7_
~~ 1 ~~~~1'~l~ 1 ~~~
~al~th ~~~~~~~
Budge~ ~nforr~~t~on ~or~s
~antrac~ Periad: ~epter~ber 1, ~UU7 - Au~u~t ~~, ~OOS
~~} ~ental, ~e~~e} ar ~urcha~e of ~qu~~ment
FY08
Me~h~d ~Jse~
De~~~~ptio~ and Basis for ~a~uation ~lease, rent, pr~rc~~se, Total
~tc.]
~r~oN~ I I ~o~oo I
~~a~r~~ ~~~v~r~~, ~~~s~, ~~ ~u~c~~~~ ~ _ l ~o.~o
,.,~
_~ ~_
~~~~~~~~1 !~ ~~~
You~h ~~y~S~y
~u~dget Information Forms
~ontrac~ Pe~r~~d: ~eptember 1, 2D~7 - August 3~, ~~08
~4} ~ther C~sts
FYOS
~escri tion ~nd B~s~~ f~r ~ost Tat~l
4 x Po~table Team ~hallen e$9.~0 x 7~ vuth ~2,~78,00
~ x Ro es Chall~n e Course $27,50 x 7~ outh ~~,9G~,D~
l x Adv~n~ur~ ~ilderness T~i ~3~O.OD x 72 ~uth $~ 1,~OD.O~
1 x~raduation Tri $54.0~ ~ 72 outh $3,~Oa.DO
TOTAL ~THER ~~~T~ $31,838.0~
_~g~
~UBC~NTRA~T~R: Youth ~dys~~~ '~.eque~t No. _
~~NT~~T ~~~IUD: 0~1~ 112~07 to ~SI~ 11~0~5 l~eporttn~ ~Vlor~th
TITLE: ~orrirrzunit~ Youth De~velo~men~ Program
,~T"~A~HMENT B-Z
~UD~~'~~D ~NF~RMATI~N ~UMN~~1~'Y A~~] ~IIVIB[~R~E~VI~~T ~~~JE~T
~ 1 } - ~~} ~`~ity Use
Arnourrt ~ 1~ YTD ~2} YTD Amaunt ~nl~
Budg~t~d ~xpended ~nvoiced Re~uested* Amnt~ P~id
-
Persannel - Saiarie~ ~.~0
T~TAL O.DO
Per~onnel - Fringe ~.~U
T~TAL ~.DO
Personnel - Tra~el O.DO
T~TAL 0.0~
l~aterials and ~uppl~es ~.~0
T~~AL O.aO
Rental, L~ase or Purchase
o~~~~~~~~nt o.ao
fio~r~~.., o,~o
~ther Costs
Partable Team ~haYlenge ~4} ~,~78.D0
Ropes Chall~nge ~ours~ ~2) 3,96~.~~
Adventure ~ilderness Trip ~~} 21,d04.D0
~raduation Trip ~ 1 ~ 3,~OO.DO
TQTA~, 31,~~8.~~
T~TAL 31,838.~0
~ Amount~ expe~ded ~annat exc~~d amaunt bu~g~t~~~
I certify that the exp~nditure~ shav~ abo~e a~e ~rue ~nd th~t ~up~orting docu,m~ntation
~~ ~.~t~C~l~(~ ~D 51.1~35~~1~~1~~~ ~~~~.
~ubcontractar's Au~harize~ S~gnature Date
~a~ent Aut~ao~i~a~ta~ ~igna~u~e
Dat~
_~~_
Afifa~hm~n~ B~~
Y~u~h ~d~ssey
BUD~ET NAR~ATIII~
Yvuth ~dyssey ~~tivi~ies are ~omprised af p~agrar~r~ir~g that i~ di~rided ~nto
se~sE~ns that la~t ~-~~~eks, E~ch ~ro~rarr~rning se~sion in~ludes the follouving
a~tiv~ties:
~ Por#able Ropes ~vu~~e ~hal~enge ~essio~s
~ ~ta~~onary Rope~ ~ours~ ~halle~ge
~ Adventur~ ~Jllild~rn~s~ Trip
~ ~ra~~aa~~~n Trip
To a~carnm~da~e v~rork~ng vui~h ~Y~ ~nd ~I~n-~Y~ yauth during th~ upco~ning
gran~ pe~iad, Yout#~ ~~~sse~r vui~~ bi~l for onl~ th~ ~Y~-eiigible ~outh and ~he
~ctivi~ies vuill b~ charged on ~ un~t~r~te b~~is.1Jl~~ v~ill only ~ha~ge fo~ an ac~ivit~
~ompleted by a ~YD youth.
Becaus~ the ~~m~ act~viti~~ ~v~ll ~~ provid~~ ~n the ~~D~-~~0~ gra~t ~eriod that
vue~e provi~ed in th~ campleted 2~~~-~~~~ gr~nt p~rio~, ~o~t ~an ~~ d~t~rmin~d
by ex~min~ng th~ ~o~t per a~~ivit~ ~~ ~ro~ri~ing the c~rr~pleted ~~~~-~D~3
p~a~rarnming. ~The br~akd~~n ~~ ~h~vu~ belav~r in the '~2-'D~ budget narrati~re
~~ctior~}, And Yout#~ ~dys~~y'~ un~t ~o~t wil~ remair~ the ~ame far the ~~~G-~D~~
grant pe~iod a~ it v~ra~ bifled in pr~~r~ou~ ~rears.
The only ~~~n~e~ in this gr~nt ~pplic~tivn from priar gr~~t~ urrill b~ th~ ~h~ng~~ is
~ost ~oer mile for t~avel. ~h~ in~r~as~ v~rauld b~ ~7,80 per ~YD you~h. I~IJe vuilt bill
~YD a~pe~ific amount per ac~~vi#y p~r child. If a~h~l~ corr~~l~~~s ~he session, it
~rvuld b~ ~ to~~l af ~44~.~~ far six -~ nine u~~~ks ~f pragr~~r~ing.lJl~~ vuill only ~~II
for ~YD-~li ~~g le youth a~d on~y for a~tiviti~s th~~ ~ttend= Yauth ~dyssey
anticip~tes ~erv~ng a tvtal v~ 7~ youth and having ther~ ~II ~vn~plete ~ si~c-nine
~re~k sessian. Though uv~ en~ourage ~orr~pl~~i~r~ of a~e~sion, the ~ricing p~r
~~tivity ~~lo~s fvr t~ose ~rho ma~ ~o~ b~ abl~ ta c~m~le~e afl I~vels o#
progr~mr~ing to still p~rti~ip~~e.
~~I~~ i~ th~ b~eakd~vun of ~hat i~ vuill ~~st to p~ovi~~ progr~r~r~ing for ~YD-
e~igi~l~ y~uth. The c~~t vwras determined ~y the ~~tu~l c~~t to pr~vide th~ sarne
~~~iv~ties in '~~~~,'03, 04, 05, ~G an~ 07. Th~re is no increas~ ~n ~o~t. The
n~r~~tive belovuvtirill su~pvrtr~rith det~i~ houvtl~e fallo~ring ~a~t~v~re c~l~ul~t~d:
4 Porta~l~ Tear~ ~~all~ng~s ~9.3~ a y~uth ~ 4 s~s~ions =~~~.~~
~ Rop~~ ~I~a11~ng~ ~our~e~ ~~~.~0 ~ ~outh ~ ~ ~es~i~n~ = ~ S~.D~
1 Adven~ure 1l~ilderr~ess Trip ~~~~ ~ y~uth X 1 tri~ =~~~0.0~
~ ~r~duat~on ~er~rn~n~ Trip ~ ~0 a youth ~ 1 ~rip = 5~.~~
Total per ~vuth for a completed se~~ion =~4~~.~~
_~~ _
~r~nt Request for ~~O~~Z4D8 ~ ~44~,~D per s~ssian ~ ~~ ~YD ~~uth = ~~~ ,839.
Bud~~t ~etail - ~31,~38
• ~ers~r~r~el - ~a~ar~es - $~ ~,~~D
~ , Prog~~n~ I~ana~~r -
~5°l0 of the Pragrarr~ ~lar~ag~r'~ tin~e utiril! be sper~t ~n th~
ir~pler~entatian an~ sup~~vi~~~n of ~he A~venture ~h~ll~nge Program
for ~YD~7S4~ ~.
~5~1~ ~ 3~,2~D = ~~,DS~
1. Pragrar~ L~a~~r --
2~°l0 of th~ Prograrn Lea~d~r'~ tirne w~ll ~e ~pent on th~ fa~ili~ati~g af
the A~~enture ~hall~n~~ ~~s~ions f~r ~Y~~1841~~
~~~1~ ~ 25,00~ _ ~7,000
• Per~~nnel - Frirtge Bene#its - ~~,~~~
1. F~~~ an~ I~~di~ar~
The abo~e saiari~~ are ~~ ~,05~, Fringe b~nefit~ ~r~ c~lculate~ as tollov~s~
~~ ~,0~~ X ~.G~°l~ ~fica and m~di~ $~ , ~ ~1
• Per~onnel W Tr~v~l -~3~ 3~ {~vitM upda~ed rr~ileage c~st~
~. Adventure IJl~ild~rn~s~ - Includes all t~avel far pr~lp~st tr~p ~nd
tran~port~tion ~a ~nd from carnpsite ar~d reur~ion.
GD~ mil~~ X.445 ~~nts a mile X 5 tr~ps ~~ ,~~~
~, hJI~~EIe Rope~ ~ha~l~ng~ ~ours~ - In~lud~s all trav~l to referral ~genci~~
and ~or~ransporkat~on o~chal~enge~ t~ ~ns~t~ lo~~tior~s.
~~ rniles ~ .44~ cen~~ a mil~ ~ 20 ~e~~ior~~ ~ ~ ~S
~. Rope~ ~hal~e~g~ ~our~e ~-1~7
~0 rniles ~.445 cents a mil~ X 10 ~e~~ior~~ ~~2~
4. Program M~nager an~ Pro~rarn L~a~~r- St~~fTr~ini~g
~`~`r~htlLo~ging $ ~~D
• ~lateria~s and ~uppli~s- ~15~
1. ~leaning an~ ~Ilaintenan~e o~Youth ~dyss~y'~ ll~r~
Y~uth ~d~ssey is planning ~~dventur~ Illl~ld~rne~s Trip~, lll~e h~v~ to
cl~an and maintain the ~an aft~rtrip~.
~~5 cleaning p~~ trip
~. Photo~raphy - You~h ~dys~ey h~~ be~n requested by
photos and ~e~ap vf ea~l~ ~ri~.
Photo ~nd dev~loping
3, ~ffice Supplies ~~asic cansu~nabl~ office suppli~s such
e~~. Based on pri~r ~r~ar'~ exp~n~es
• ~th~r ~as~ - ~~ ~,~5~
~ . ~taff Training
Rop~s ~ourse F~~ili~ato~ R~-cert~~ication
~opes ~~ur~e ~e~tification W n~vu ~taff
1J1~~Id~rness First R~spond~r ~ertific~tian
$ ~~0
~YD ta provid~
$ ~00
as paper, p~ns,
$ 4~~
$ 1~~
~ ~a0
$ ~S~
_ ~~ _
Train~n~ ~r~d Hausing
~, In~urance
Van - 5~°l~ of th~ annual ~o~# o~ ~ var~ in~uranc~
5~°l~ ~ $~,3~9 $ ~ , ~ 8~
V~ilderness Adventur~ In~urance
~8,~~ ~ ~~ ~~rti~ip~nt~ ~C 5 trips
~1 ~ .D~ X ~ 5 participants ~ ~ trip~ $1,444
~. C~mping Fees
~outh ~dys~e~ buys a~100 p~rm~t ea~h ~e~r f~r un~irnited
~ntry f~es into the parks. 2~~10 ~~ this ~o~t is ~Ilotte~ to
~YD ~ ~~4~ ~. ~ ~~
~amp ~~te Fe~s
~~~ p~r ~~ekend ~ ~ trip~ ~ ~OD
4. Adven#ur~ INilder~es~ Me~ls
Y~uth Dd~ss~~ ~p~n~s ~~~D pe~ trip to feed p~~ki~ip~nts.
This ir~~ludes food in raute ta can~psite.
~~D~ X~ tri~s and $~~D X 5 r~uni~n~ ~~,~OD
5. Liv~ry R~~t~l
2 Adve~#ure UV~Id~rn~~~ Trips ~ ~~~D ~ ~OD
G. Rvpes ~hall~nge ~ourse ~3~~ ~ ~ ~ s~ssion~ ~3,~0~
7. Prog~am Printing
45°l~ of th~ annual ~o~t of th~ pr~nting of y~uth p~~ke~s
~include~ applications, r~l~~~es, ~tin~rari~s, and
gen~ral inf~r~natior~}, ~ 484
S. Program Po~t~g~
45 °l~ of the ~nnua~ co~t of the postage to mail p~ckets,
s~rveys, and evalu~~i~ns. ~ ~~~
9. Tel~phon~
~~°l~ ofth~ annu~l ~~st of Yauth ~dy~sey'~ t~lephon~
Prograrr~ ~i~n~~er'~ ~~Ilul~r phon~, an~ the Program L~ader's
~~~lular phon~ ~provid~d for ~mer~enc~ acce~s dur~~g
progr~n~rn~ng}. ~ 5~9
~~1~I~I1"IC~ ~~~Cf"I ~'~ ~,~~2
A, Rent - ~~,D~~
~ Tra~ler~, mobile ro~kvirall, and gea~ storage
5~~ ~ ~ ~ month~ _ ~~, D~0
Ka~yak~ 1 Tr~iler ~t~r~g~ ~~0 ~ 1 ~ manths ~ ~ ~~~
Tota~ R ~~ ~,~D~
~ 1 ~,OOD ~ 5~°la ~YD ~Ilotment - ~ ~,~OD
B. Uolunt~~r Tim~ ~- ~fi,58~
Every Adv~nture Vl~ild~rn~ss Trip i~ rr~~de po~sibl~ b~ th~
Dvnation vf Vvlunte~~ tim~.
~~olu~t~ers X 5 trips ~ 4~ haurs per t~i~ X~8.~~ per hr ~4,~8~
Fring~ Benefit for Ilolunteer tirne $4,080 X~,~5~1~ ~1~
Tvta! ~4,39~
_~~_
Att~a~hment ~
~TANDARD TERM~ AND ~~N~ITI~N~
~~omr~un~ty Youth D~~relo~ment Program Contr~cts~
Par~~es. For the purposes ~~ th~~ do~ument, the Tex~~ D~par~men~ af F~r~i~~ ~r~d
Pro#e~~fve ~ervic~s ~ill her~~nafter be r~ferre~ ta a~ the ~epartment, The ~~~y of
Cor~~s ~f~rrs~~ ~il~ h~reinaft~r be referred #o a~ the Fi~cal ~4ger~~, "Yo~~h Odys~~y, ~rr~.,'
~r~ll hereinafter b~ ref~rre~ to as the Su~con#ractvr. The ~vmmunity Yo~~h
Developnrrent Progran~ vuill her~in~fter ~e refer~ed to a~ ~YD Pragrar~.
~E~~'~~~1 ~. L~~AL AUTH~RITY
~ubcon~ractor a~sures and ~ua~ante~s that it ~os~esse~ #h~ legal aut~ori~~ to enter intv
this ~ant~~ct, ~o receive the funds authariz~d b~ thi~ ~~ntract, and to perfarm ~f~~
~ervi~es ~ub~ontr~ctar h~s abligated its~~f #a ~erform under thi~ ~on#ract. The per~on
s~gn~ng this ~o~tract on behalf of ~ub~~ntr~~tar h~reby ~rarrants t~at hel~h~ h~s b~en
fully au~horized ~y ~ubc~ntract~r to exe~ute this ~ontract ~n beh~lf of ~ub~on~ractor
and tv ~ali~ly a~~ 1~g~1l~ ~ind ~h~ ~ub~o~t~actor to all the t~rrn~, p~rforrrian~es, and
provision~ #~erein ~etforth.
Acceptance of ~unds un~erthi~ ~on~ract act~ a~ accept~n~e af the ~u~harity o~the ~tate
Auditar'~ ~~fice, HH~~ ~ffi~e ~f In~~~ctor ~ener~i, or ~ny succ~s~~r agen~y, to audit
or inv~stigat~ th~ ~~c~~n~iture a~ fund~ und~r this cat~tract ~~ any subcantra~t.
~uhcontractor further a~re~s ~o coop~rate fully ~rith th~ ~tate Aud~t~r's ~ffi~~ ar its
~u~ce~~or, incl~ding praviding a~l recor~s r~qu~~t~d. ~u~contr~~tvr~rill en~ure that thi~
claus~ con~erning th~ ~uthvri~~ ta ~ud~t funds re~efved indire~t~y ~~ su~~vntra~to~~
through Sub~ontrac~or and th~ requirements t~ cooperate i~ in~lu~e~ in a~y
subcont~act ~t av~ard~.
T~e ~~bcontrac~or agree~ to be in ~ompli~n~e ~r~~h ~Il appli~~ble F~deral} ~tate ~nd
IQCa~ lav~r~, in~luding bu~ not limi~ed to, the fallovuing: 4~ ~~de ~f Fede~a~ Regul~tion~
~"~FR"} Part 9~, ~ffi~e vf M~nagement ~nd Budget ~"~MB}'} ~ircu~a~~ A-S~, A-~ ~2, A-
~~ 0, ~nd 40 T~x~~ Administrativ~ ~ode ~iiTA~"} 13~.~4~-~~~ a~ appli~abl~ and
am~nd~d. In the ~vent ~f any con~li~t or ~~n~~adi~tian b~~vveen o~ amang th~
r~gulation~ ref~renc~d fn thi~ ~ont~ac~, ~he regulatian~ ~h~~~ ~ont~ol in the follovuing
ord~r of pr~ceden~e: 45 ~FR Part ~~, ~MB ~ircul~rs A-~7, A-~ 22, A-~ ~~, and 40 TAC
7'~~.~4D-2~G.
~E~TI~N ~. ~N~~PENDENT ~~NT~A~TOR
lt is expressiy under~toad ~nd ~greed that the Fisca~ Agent is contractin~ vuith
Subcan~ractor as an ind~p~nder~t contractor. No pr~vi~i~n o~thi~ ~on#~act or act of the
Fis~al A~ent in performan~e afthis ~ontra~t sha~l be ~on~trued as making
~ub~~n~ra~tor the agen~, ~erva~t, ar employee o~ the Fi~cal Ag~nt; ~mplo~re~~ af
~ubcan~rac#or ar~ not ~r~plo~ee~ ~f the Fi~cal Ag~~t; ar~d ~ub~ontractor i~ ~~lely
r~~pon~~bl~ f~r ~mpl~yee p~yrolls and ~laim~ arising there~rom.
_ ~~ _
~E~TI~N 3. FIN~IIV~IAL LIMITATI~N~ AND ~~N~IDERATI~N~
A. This ~~ntract i~ at alE tir~es ~ont~ngent upon tk~e ava~labilit~ ~nd receip~ ~f ~tate or
Fede~al fund~ that has be~n ~Iloca#ed to the Fi~caE A~ent ~f thi~ ~ontract and, if
funds ~or #~is ~ontr~ct becor~e unavailabl~ during an~ budget peri~d, fhis ~an~ract
rn~~r b~ imm~dia~~l~ t~rmi~~ted ~r redu~ed a~ t~e di~c~~tion v~ ~he Fi~~a~ Ag~nt.
B. The Fiscal Agent agree~ to pa~ ~h~ ~ub~ontr~ctor ~rom av~i~able funds for ~ach
~~ervjce render~d in acc~rdar~ce v~ri~h th~ te~rr~~ of this ~~ntrac# up~n ~~cei~t of ~
~orap~r ~nd u~rMfi~d statem~nt an~ afker deduc~ing an~ known previou~
ov~rpa~rr~ent made ~y th~ Fis~~l ~g~n~. If prograrn inco~e accru~s, th~
~ub~on~ractor agrees to retu~n to th~ Fisca~ A~~nt an~ ~ncome tfi~~t exce~d~ a~tual
~vst~ in~ur~~d for ~ervi~e~ r~nd~red ~nder this ~ontract. In no ~vent ~h~ll
~ayrr~ents ~x~~ed the t~t~l bu~geted amount ~~ o~iginally ~pp~vved in this
~on~ra~t or as subsequentl~ ~r~end~d b~r ~oth pa~ti~s.
~. Th~ ba~is far pa~rr~~nt f~r servic~s r~nde~ed under this ~ontra~t i~ in~i~a~ed in the
serv~c~ terrr~s in the budget. The ~~b~on~ra~~ar agr~es to this basi~ for paym~nt
~nd t~ adhere t~ th~ fi~c~~ ~nd billir~g poli~i~s ~nd procedure~ of #h~ Fi~~~l Ag~nt.
Th~ Fis~al Ag~n~ i~ not o~ligated to pay unautharix~d costs vrtv p~~ r~ore than
th~ ~~bcontra~tar's ~Ila~v~~l~ and ~ct~all~ incu~r~~ co~ts consist~nt ~rith F~deral
~nd ~ta~e re~~lation~.
Th~ method af payment ~s ~os~ reimbur~ernent. This r~~ans that costs ~hould on~~
be b~ll~d after ~hey hav~ actu~lly ~~~n incurred an~ hav~ b~~n paid by the
~ubcontrac~or, ~os#s ~hou~d ~e billed to ~h~ ~~nth ~n ~rhich they w~r~ incurred,
~ifh~r~n th~ prirr~~ry ~ill~rr~ vau~f~erfortha~ mor~th ~ron ~~upp~e~ne~r~al billirr~, if
th~~ a~~ not ~aid in ~irne t~ inciude th~rn on the ~rimary v~uch~r. ~ost~ ~houid r~ot
be ~~Iled to the Fisca! A~~nt if th~y ~ave not yet been ~ai~.
D. P~~n~ent for ~erv~~e~ r~nd~red under this ~ontract ~~II be r~~de in a~~ardar~c~
vui~h th~ do~urr~entation autlin~d in #h~ Budget Inf~rn~~tion ~urram~ry ~nd
R~i~nburser~~nt Request, ~~ ~et out in Att~~hment B-~ to this ~ontra~t. P~y~nen#
shall b~ author~~~d only upon th~ subm~tt~l of ~n appropri~t~ invoice and
suppor#~ng docur~er~tati~n to th~ Fisca~ Ag~nt.
E. #nvoice~ mu~t be ~uf~rnitt~d ~t I~~st once a~ ~nonth a~ ~~t for~h in the Payment
~c~~dule ~s ~~r Attac~rr~ent A'2 ~~ t~is ~ontr~~t. Fail~r~ to comply with this
~~quirer~ent v~ri~l re~ult ~n ~ d~iay in pa~m~nt an~ r~rill b~ subje~t to ~h~ provisi~n~
~o~ce~ning change~ and amendm~nts in thi~ ~on~~~~t.
F. Fu~~~ und~r #hi~ ~ontr~ct cannot b~ ~arned prior to th~ ~ir~t da~ nor ~fter th~ la~t
d~y of th~ ~~nt~a~t ~er~~d.
~. Th~ Fisca~ Agent shall n~t ~e ~ia~le to ~ubcontra~tor far ar~~ ch~r~~~ underthi~
_~~_
~vntr~ct ~vhich ex~eed ~h~ t~tal fun~in~ arr~~unt spe~ifi~d.
H. All fund~ un~arned or unexp~nd~d in th~ perform~nce of thi~ ~o~trac~ sh~ll be
ret~~ned by the ~eparkm~nt,
~. Th~ ~u~contractar is r~spansibl~ f~r ~ubrr~~tting b~lls in an ~c~urat~ ar~d tim~l}~
rn~nr~e~ ~~ tl~e ~t~ day fallovui~g t#~e r~onth in u`rhi~h ~ervi~~~ ar~ provided. ~h~
Fisc~l Ag~ntvuill rnak~ reasonabl~ ~ffart~ ~o p~~~ess ~II bill~ received ~n ~n
ac~ura#e ~nd tim~Ey mann~r but does n~t vuarrant irnm~di~te pa~ment.
Rein~bursem~r~~s to ~ub~~ntra~tor ~ill b~ paid by the Fi~c~l Agen~ v~rh~n ~~~rnent
is ~~ceived fram the Departm~nt.
J, The ~ubcontractor unde~~tands and agr~~~ tha~ ~ri~r ~uritten ap~r~val r~~~~ b~
Se~ured.
~. For tr~ns~~r~ betvueen I~ne items fv~ any dollar arnount. L~~k of p~io~
~ppraval in t~ese instances ~rill be gr~unds for no~pa~n~~nt ofthe i#em or
it~r~s in~~iv~d;
~. 1J1lh~n tr~nsfe~s, regardless of the ~mount, v~rou~~ resul~ i~ ~ sign~fi~~nt
~hang~ in ~he ~h~ra~t~r ~r s~ope af the progr~ms. La~k of p~ior approval
in th~~e in~tan~es v~ri~i b~ grounds for r~~overy of un~~proved p~yment~
and terr~ir~~t~on ~f thi~ Cvntract at the ~pti~r~ of the Fi~cal Ag~nt; ~nd
~. IJl~h~n ne~din~ to add a lin~ i#em, ~ost, or exp~~diture to th~ budget.
Approva~ must be obtained in v~rriting pr~or to in~ur~i~g t~r~ ~xp~n~el~ost.
~. For c~rri~ ra~~ ~vrr~r~c~~ only: ~`h~ ~ubcontra~to~ ~hall prvvide the ~i~~~~ A~~nt ~
total bill ea~h month ~n ~~e fvrr~~t pr~~cr~b~d ~y th~ Fi~~al ~gent and ~hall a~~~p~
as p~}~ment in full th~ ~ontra~t~d u~it ra~e re~uc~d ~y an ~rnount equival~nt to th~
~~quired p~r~~nt~g~ of c~rtified i~c~l r~~our~~~ as applicable.
~E~TI~N 4. LIABILITY FDR REPAYME~IT
A. ~iscal Ag~nt ret~ins th~ ri~ht to ~us~end financial assistan~~, in vuhol~ or in part,
~~ prote~~#h~ int~grity ot~unds orto ensure prop~~ op~rat~on ~f prog~ams,
p~vvided ~ub~ontr~~tor i~ given pror~pt r~otice and the appor~~nify f~r 2~ hearin~
v~r~thin #hir#y ~3~} d~ys fram such ~u~pen~ion.
B, AI~ payr~~nts und~r this ~~ntract a~e ~u~je~t t~ audit ~y ~h~ ~~partm~nt ~nd th~
Fi~~al Ag~nt. ~ubcontra~~tor shall a~s~urn~ li~bilit~ fo~ r~payment vf funds
di~~urse~ vuhere such di~bur~en~er~t i~ su~~eq~entl~ d~~~rrnined t~ b~ irnproper o~
unauthorized. ~ubcontract~r sl~~ll provide th~ Fi~c~f A~en~v~rith a fe~s~~l~ ~I~n ~o~
repa~yr~~n~ of d~safl~vued co~ts ~uith nvn-Fed~ra~ fun~s. R~p~~rr~~nt of su~h f~n~s
to ~h~ Fi~ca~ Ag~n~ ~hall be ~n a~cor~ance ~uith tl~e Prornpt Payr~ent Act.
~u~contra~tvr ~h~ll ~I~a repay to ~h~ Fiscal Agent ~n~ funds found ~a h~v~ ~e~n
~~~~
paid for ~he ~ame servic~ fron~ tund~ othe~ than CY~ Progr~rn f~,nd~. In the ~a~e
af dupl~cat~ ~aym~nts, the F~~cal Agent rna~r ~~so ~rithhald any earr~~d funds ~f
~u~cvntractvr under this ~antract or an~ ~th~r ~~ntract pending satisfactiar~ a~
an~r r~pa~r~ent ~bligations un~~r thi~ ~ontra~~ or ~ny ath~~ ~~n~ra~t du~ to
pa~rm~nts ~rhich ~r~re imprap~r or una~thori~~d.
~E~T~~~V a. ~HAN~E~ A~VD A~IENDN~EhfT~
The ~u~contractor agr~~~ to notify ~h~ Fi~cal Ag~nt irr~rr~ediate~~ ~f any ~ign~fi~ant
change aff~ctir~g th~ ~ub~o~tractor ~r~cl~din~, but na~ I~rnit~d to, ~hange ~f
~ubcantra~t~r's r~am~ or id~ntit~, o~rnership or ~a~tro~, gov~rning bo~r~ membership,
p~rs~nn~l, ~r pa~ee iden~if~cation nur~ber. ~U~COI1~1"~~~~~ ah~Il ~~OVIC~~ 110~IC~ I~ 1f~~l~lf1~
to Fiscal ~g~n~ r~rithin t~n ~1 ~~ ~vorkir~~ d~y~ of chang~,
Na chan~~s or am~ndments to thi~ ~ont~act ~hall be ~nade ex~~pt in vu~~~ing and ~igned
by ~~th p~rtie~ h~reto, unles~ ~uch ~~ange is in th~ ~o~m ~f a~ritten not~~e af
modifi~~tion or di~~ctive issued ~y the Fiscal Agen~ ~~ des~ri~ed b~lv~r.
A. Th~ Fi~cal Ag~n~ m~y g~v~ ~ nvti~e of modific~tion or ~ire~tive in ~h~ ev~nt any
alte~~tions, dele#ion~, or additions a~~ r~q~ir~d due to char~g~~ in Fed~r~l ar State
lav~r~ ~r r~gulati~ns applicable to ~YD prograr~s, ~rhi~h ~h~nges shal~ ~~k~ eff~~t
~utorr~~~i~a~l~ upon ~h~ ~ffe~tive da~~ of ~u~h F~der~l or ~tat~ lavu~ vr r~~uratior~~.
B. R~imbur~em~r~~ m~de ta th~ ~ubco~tractor sh~ll not exceed ~~e ~ubcantra~tor's
a~tual cos~~ ta pr~vid~ th~ services under thi~ ~~ntra~t and th~t ~he
~~b~ontr~ctor's actual co~ts, bvt~ direct and ir~d~r~~t, mus~ be ~Ilovu~bl~,
r~a~on~~le and ~Ilocable a~cording to 4~ CFR Part 9~, ~I~~ C~rcular~ A-87, A-
~ 2~, A-1 ~ 0, 4~ TA~ 1~~~~~0-~5~, and any other ap~lic~bl~ r~guiations~
~. Th~ Fiscal A~ent rr~ay ~iv~ ~ natice af modif~c~tion ordire~tive to re~uc~ the level
o~ ~u~~ling ~nd~r th~ ~ontr~ct in th~ ~vent ~f a redu~tion Of f~nding to th~ Fis~~l
Agent und~r ~ny Fed~r~l, ~t~t~ ar lacal pr~~rarn.
D. The ~'iscal A~ent rnay issu~ a policy di~e~~ive #h~t ~h~l~ h~v~ ~~e e~f~ct of
establishin~, in~~r~ret~ng, ~larifying or quaiifying the t~rm~ vf th~s ~ontract. ~u~h
p~li~y dire~~iv~s r~ay r~ot ait~~ th~ #~rms o~ this ~ontr~~t in ord~r to r~li~ve ~h~
Fiscal A~ent ~f any ~bligati~n to pa~r f~r perforn~~nce render~d or c~~t~ in~urr~d
b~ ~u~contractor prior to the date ~f su~h d~r~c~iv~.
E~ Th~ Fisc~l Agen# may give a n~ti~e of madif~cation to 'rncr~~~e the ~mount of
~unds ~v~ilable und~rthis ~vntract if such fund~ becor~e ~v~il~b~e ~nd it is in ~he
be~t inter~~t of ~he Fis~al A~ent ~o ~1a ~o vuithout th~ ~olicitat~on ~f a~ditional
p~op~sa~ls.
_ ~~ _
~E~TI~N ~. A~~~UNT~NC REQUIREMENT~
The ~ub~~ntr~~tor agrees to ~dher~ ~o ~ene~al~y Ac~ept~d Account~ng Princi~~es
pro~ulgated by the ~~~rican In~titu~e of ~er~~fi~~ Publi~ A~~oun~ant~ and t~ follo~u
~isc~~ Agent and D~pa~#ment f~~cal managen~e~t polic~es and ~rocedur~~ in su~mi~tin~
#ir~~l~ billin~ ~nd maint~ining financia~ recor~~ r~quired to b~ kept under this ~ontr~~t.
~E~TI~N ~. RE~~R~ ~CEEPINC~REP~RTINC REC~UIREi~ENT~
~. Th~ ~u~~ontracto~ a~rees to suhmit serv~ce deliv~ry re~orts requir~~ ~~ thi~
~ontract, seif-evalu~~ion~ ~f performanc~} and ~th~r reparks re~u~~t~~ bythe
Fiscal Ag~nt ar D~partr~~nt in ~ppro~ri~t~ ~orma~~ and on a tirnel~ b~s~s; ~nd make
av~ila~le at reasonable ~in~~~ and for re~sonabl~ periads ~I~en~ r~~ords ~nd other
p~~gramr~atic orfinan~ial ~~~~rd~, b~ok~, ~~po~k~, and ~upport~ng docum~nts far
r~vie~ring and copying ~y ~h~ Fi~~al ~gent, th~ D~partm~nt, t~e U.~~ Departm~nt
vf H~alth and Hun~an ~enri~~s ~"DHH~"}, or th~ir authorized repr~~ent~tive~.
~. The ~ubcontractor ag~~~~ to rr~~~nt~ir~ ~in~n~ial, progr~mmatic, and ~upporting
d~cum~nt~, statisti~al r~~~rds, ir~v~ntorie~ of n~nexpendable prop~rt~ ~cquired,
~nd o~he~ record~ p~r~in~nt ta cla~ms ~ubmitted during th~ ~~ntr~ct Periad for a
n~rinir~ur~ ~f f~v~ ~5} yea~s ~ft~r th~ t~rmination of the ~antr~~~ P~riod, or for fiv~
~~~ Years ~#~er the end of #he Fe~~ral fis~a~ year in v~rhich s~rvices wer~ ~aro~ride~ if
th~s ~o~tra~t h~s na s~aecific terr~ination d~t~, If ~ny litigation, ~l~irn, o~ au~it
ir~vo~vin~ th~~e re~ords beg~n~ befor~ the ~iv~ ~5~ ~ear p~riod expir~~, ~I~e ~
~~b~ont~actor ~rill ke~p the recor~~ and dacum~nts far n~t le~s than five year~
~r~d unt~l ~If ~itiga~ion, ~~~ir~s, or audit findings ar~ resolved. Th~ cas~ is
considere~ r~solve~ ~uhen a~~r~al ard~~ i~ i~~u~d in litigatior~, or ~ vuritten
~g~~em~nt is enter~d into b~tw~~n th~ ~~p~r~rr~~n~lFis~~l Ag~nt and ~h~
Su~~ontra~tar. ~ontract P~ri~d rr~e~ns th~ begir~n~ng ~ate th~ough the er~ding
d~te specified in ~h~ original ~ont~~ct; ex~ensians ~re ~ons~dered t~ b~ ~~parate
~antract pe~~ods.
~. ~ubcon~ractar shall c~rnplet~ and su~mit all ne~essary d~t~ ~n p~rti~i~ants
~nrol~~d in i#s prog~am and rnust ~o s~ a~c~~rding to instru~tions ~nd defini~i~n~
~re~cribed ~Oy the De~artment an~1 the Fis~~l Agent.
D. F~~lure to subr~i# ~equir~d repor#~ t~ th~ F'iscal Ag~nt ma}~ ~esult +r~ uvithhal~in~ b~
#h~ Fiscal Agent of an~ pa~n~r~n~s ~ther~rise d~e until su~h t~me a~ th~
~ubcantr~ctor m~et~ ~he de~inquen~ obliga~t~o~rs.
E. ~ubcontractvr shall s~br~it a sel~-eva~uation repart~vithin 4~ day~ ~~Ilovrrir~g th~ end
of t~e Con~ract P~riod. The ~elf ev~~u~tior~ r~por~ should addr~~~ the
ac~ornpiish~ents of the progra~mis~rvic~s, th~ ~ff~c~~vene~s of th~ s~rvices
pro~~~~d, a~d the att~inm~n~ a~ output r~ea~u~es, eviden~e-~~s~d ~erforman~e
r~~~~ur~s and ~r~g~~n~ go~l~ li~te~ in thi~ ~~ntr~~t.
~ ~g _
~E~TI~N ~. ~UB~~NTRA~T'INC
A. Sub~vntr~c#~r ~gree~ not to su~let, as~~gn, tran~fe~, cvnvey ~r oth~r~vise dispose
o~ ~hi~ ~ontract or any right, tMtl~, obligation or inter~st it r~ra~ have th~rein t~ any
third p~rty vuith~ut pri~r vuritten ap~rov~~ of the Fi~~~l Agent, ~~i~h include~ full
disclasur~ ofthe par~icul~rs vf su~h agreernent and ~p~~ial as~uran~es that su~h
third ~arty shall ~ompl~rvuith al~ ~rovisions o~t~e gaverning la~us, the terms and
car~ditions ~f th~~ ~~ntract, ~tate of T~~cas palici~s, Federal r~gu~ations and Fiscal
~gent poli~ies, including the quaiification~ of #f~~ ~ubcontr~ctar to p~rfor~n ~nd
m~et s~an~ard~ ~~ th~s ~on~ract ~nd ~h~ ~ommunity Y~uth D~~r~lopm~rr~ P~~n ~f
~pera~i~n. A n~n-g~ver~rn~nt~l ~ub~ontr~~t~r s~~ll assume ful! li~~ility fv~ ~ny
thi~d part~ ~~tians ~nd sh~ll hold h~rrnl~~~ the Fi~c~~ Age~~, ~I~e Dep~rkm~nt, an~
th~ ~~ate o~Te~c~s fror~ the a~tion~ af an~ thir~ ~~rty, Failure b~ a non-
go~ernrnenta~ ~u~cantr~ct~rta inforrn the F~s~al A~ent of th~ intent to involve an~
third part~ shall reliev~ the Fi~ca~ A~~nt, th~ De~~rtrn~nt, ar~d the ~t~t~ of T~xa~
of any and al~ lia~ility and rnay result i~ initiation af pra~edur~~ ta terr~in~t~ t~i~
~ontract, am~ng other r~rnedies th~t Fisc~l Ag~nt or Department may ~e er~titl~d
to ~eek. The Fis~~l Ag~nt shall no# b~ obligat~d or I~able und~r~his ~on~ra~t to any
pa~ty other than ~ubcontractarfor pay~ent of any moni~s orfv~ provision~ o~an~
ga~ds or ~ervi~~~ un~es~ th~ F~sc~l ~g~~t in ~rr~ting ~pe~ifi~ally agr~~~ to su~h
liability,
B. The ~ub~o~#ra~~or further agree~ ~o pravide ~t~temen~~ frorn 5ub-sub~or~tr~~t~r~
~~gned b~ a~ o~fic~al du~y aut#~orized to ~egally ~~lig~te the Sub-su~contr~ctor and
attest ~o the f~ct tha~ it ~h~ll p~ovide ~he service~ ~s repres~nt~d in thi~ ~on~~a~t,
in~luding th~ in~orpvr~t~d dv~ument~, ~rith n~ disruption to ~ervi~~ ~~~iv~ry. A
~i~ni~ar ~t~t~n~~nt r~u~t be signed by ea~k~ ~u~-subcontr~ctor ~uho u~ill provi~~
s~rvices ~s p~~# o~ thi~ ~ontra~t. Ea~~h ~u~-subcontractor may b~ requir~d to
submit ~~~ershrp inforr~ra~~on and oth~r ~nform~tia~ related t~ this Cont~act. The
~ubcvntr~cto~ mu~~ dis~lo~e tv ~i~cal Ag~nt an~ and al~ inform~tion regarding the
~ub-~u~~antr~ctors ~~ it p~rtains to tf~i~ ~ontract, dur~ng #h~ ~ontr~c~ Period,
~. ~ub~ontr~~~ar sh~ll have ~rates~ proc~~ures in pla~e to ~andle and re~~lv~
di~putes relatir~g to it~ procur~rnen~~
~, An~ of th~ vuork ar ~~rvic~s ~p~~i~i~d in this ~vntra~t v~rhi~h ~hall be perfo~med by
other ~~an ~~b~ontr~~tor shall ~~ ~~r~d~n~ed b~r ~ ~rritten ~ontra~~ specifying the
t~rm~ and condition~ of such p~rfor~nanc~, ~ub~on~ra~~o~ shall r~~~ntai~ ~n~ .
ad ~~r~ to ~n ~p~ropr~at~ s~st~r~, con~~st~n~ ~r~th Federal, S~at~, ~nd ~ocal ia~, for
~h~ ~r~ard and rr~onitoring af ~~ntract~ vuhi~h ~onta~r~ a~c~ptable standard~ for
en~uring ~c~vuntability.
E. ~ubc~nt~a~#or shall ~nsu~e th~tthe per~~rma~~es render~d un~~r all sub~ontra~ts
~re r~ndered so a~ to compl~ urrith ~II ~he term~ ~nd provision~ o~ this ~ont~act as if
~he performanc~s r~nd~red ~~re rendered ~~ Subc~ntra~~or.
_ ~g _
~~~TI~N 9. PUBLI~~TY
The ~ubc~ntractor a~rees to pl~ce promin~nt noti~~~ acknov~rl~dging #he fun~ing it
receiv~s fron~ ~~~ Fi~cal A~~nt ~nd ~~partrr~ent in al! af it~ lit~rature tha~ d~~cribes
servi~es c~v~r~d by this ~ontr~c#. This noti~~ uvill ~Iso app~~r in the ~ubcan~r~ctor's
annua~ finan~ial repvrt, if ~ny ~~ is~u~d~ Additionall~, the ~ubcontractor agre~~ to the
f~l~~~~ng:
A. Il~~hen i~suin~ s~at~ments, pr~~~ r~lea~~~, r~~u~~ts ~~r p~oposal~, b'rd salici~ation~,
~nd other d~cuments describing proj~~t~ ~r ~r~~r~ms ~~,nd~d in vuhole ar i~ p~rt
v~i~h ~Y~ Program ~unds, Su~cant~actor ~h~ll st~#~ th~ percer~tage vf the t~~al
c~sts ~f the prog~ar~ ~r p~oj~c~ v~rhi~h vufll be t~nanc~~ r~~#h th~~~ ~YD Progr~rn
fund~.
B, ~ub~o~tra~tor ~hall giv~ ~redit ~v the D~~artment and Fis~~~ Agent ~~ the fund~ng
~ourc~ in afl aral repres~ntat~ons, vuritterr docu~en~s, publicity and ~dv~rti~en~ent~
r~gard~ng an~ ~YD act~vit~~s. 1~I~o~din~ shall b~ ~s foll~ws: A~r~grarr~ Funded
through the ~ity of ~~rpu~ ~hristi by the Texas D~partment a~ Family and
Prote~tive ~erviG~s.
~. ~ubcontractor ~hall not publi~h a~ ~~us~ t~ hav~ publish~d the ~e~uEts of it~
~un~ti~n an~ par~icipatian in the ~ro~r~m activity v~rithout ~r~ar revi~r~ ~nd appr~va~
by th~ Fi~~al Ag~n~ and Department.
~E~T~~N 1 ~. TECHNI~AL A~~I~~`AN~E
A. ~'h~ Fi~cal Ag~nt vui~l provide ~~~ntral infa~m~t~on ~y~~~m for cv~np~e~~ info~ma~tion
on ~~~h parti~~p~nt an~ uvill r~~~ntain a c~ntr~l communi~~~ion ~~st~m f~rtl~e
~~oper and ~imely di~bursement of inforrnation and resource do~ument~, The
Fiscal Ag~nt ~il~ pravide t~chni~al ~~s~stance four~d ta be needed through
perfvrn~~r~ce revie~s o~ m~nitoring r~ports.
B, The Fiscal Agent m~y schedu~e s~aff meetings, o#f~~r meetings ~r tr~ining ~~ssi~n~
ta as~ist in the adn~inis~ration af thi~ ~~ntract. ~ubc~nt~a~#vr sha~l en~ure th~
atter~dan~~ ot its dfr~~tor ~r oth~r spec~fied p~rsonn~l at ~uch r~eeti~g~.
~E~TI~N 1 ~ . M~NiT~RII~C A~VD A~~E~~I~~NT
A. Th~ Subcontra~tor a~~e~s t~ ~r~vi~~ ~~~vi~e~ in ~c~ord~n~e ~uith th~ provisivns ~f
thi~ ~~ntr~~t and ta allov~r t~~ F~scal Agent ~nd Departm~nt, ~nd t~eir
r~pr~sentative~, to moni~~r, ~u~it, evaluat~, and other~ui~~ ~evi~~ the service~
pravided and r~lat~d docun~entatian.
B. ~he ~ubcontracto~ a~re~s to ~~operate ~~liy in any ~o~ia~ studies or fis~~l a~d
prograrr~~atic rnor~itoring, auditing, evaluat~ng, or other rev~euvs perta~ning ~o
services r~~d~r~d ~y ~he ~ub~ontractor ~rhi~h rnay be conducte~ by the Fis~al
_~~_
Ag~r~t, ~he Depart~n~nt or DFfHS, ar ~heir author~zeal repr~sentativ~~; and to be
re~po~sib~~ far any audit ~xc~ption or oth~r pa~~~nt irr~gul~rit~ reg~rding thi~
~ontra~t or su~contracts, ~rhich may be ~~un~ after revi~~ b~ t~e Fisca~ A~ent, th~
~epar~ment ar ~HH~; and ta be respo~~i~l~ far the ~imel~ and pr~per cvlle~tion
and r~irn~ur~~rnent to #he F~s~al Agent and th~ D~partm~nt of any a~rount ~aid in
exce~s ~f ~h~ ~roper biiling an~ount.
~. R~pr~sen~a~ives of the ~isc~l Agent a~n~ p~partment ma~r perivdi~ally, ~rith~ut
adv~n~~ noti~e, rn~nitor ~u~contr~c~orfor complianc~, fir~ancial n~ana~~ment ~r~d
~er#orrr~~nc~ ~f the term~ and canditian~ of this ~ontract. The monitaring proce~s
utirill in~lud~ ~n analy~is ~f p~ograrn data prov~ded b~ th~ ~ub~~ntractor to a~~~s~
t~~ perforn~ance ~f this ~vn~r~ct and the qualit~ af ~~rvices. Monito~in~ ~hal~
inclu~~ r~vi~vu of resuEts of ~rir~inal ba~kground ~h~~ks and af~i~~vits r~quir~d
und~r th~s ~ontract ~f all ~ubc~nt~act~rempl~ye~~ or volunteer~ in dir~ct cl~ent
~ontact.
~. Upon ~~~c~u~ior~ of ~ monitoring revi~uv, the Fi~~al Agent o~ ~eparkr~~ntvuili
present a!I finding~ an~ r~~orr~rr~ended corr~~tive a~tions, if ~ppli~~bl~, ~v
~ubcontractvr.
~. l1nl~~s vtherwi~~ direct~d, ~ub~ontr~ct~r s~~ll ~e~pond in v~riting to the Fi~c~l
Agent within t~irty ~~~~ ~al~nd~r days ~ft~r re~~ipt vf ~h~ rr~~nitor~n~ r~p~rt vuith all
c~rrectiv~ actions ~lanr~~d ortaken and speci~i~ detai~~~ pr~c~du~e~ ~nd a~tions
~niti~t~d to ~reclude any recurren~e of the pr~cti~es, di~cr~pan~ie~, ~nd
irr~~u~ari~i~s ialen~i~i~d in the rr~~nit~r~ng ~eport.
F. T~e Fis~~l Agen~ or ~~p~rtrnent, as rr~a~ ~~ a~~licable, upon re~~ip~ af
~ub~o~tracto~'s v~rritt~n ~~sp~n~e t~ th~ monitorir~g ~eport, shall evalua~e th~
corr~~tive acti~n plan and determin~ ~hether the ~a~r~~t~v~ ~~tian pl~n sha~ll be
und~rkaken, v~rheth~r ~n ~Iternativ~ plan is ne~d~~, o~ v~l~ether the goal~ or
~t~ndar~~ n~ed to b~ r~odi~i~d. ~eg~rdl~ss vf th~ cou~se af act~on taken, the
Fis~al Agent ~~~II er~sur~ that posit~ve actions, proc~dure~, and practices ar~
initiated to pr~~lude recurrenc~ ~r n~n-cvmpliance. Upan r~rritten r~qu~s#, th~
~is~al Ager~t ~hal~ pr~v~de technic~l a~sist~nc~ to S~bcon~~acto~ in correcting the
defic~~nci~~ noted. Fiscal Agent sh~li c~nduct foltovtir-~,p visits tv revie~r ~endin~
deficienci~~ a~d t~ asses~ the eff~rts m~de to carr~ct then~. ~f such ~~~ici~ncies
p~r~~~t, Fis~~l Ag~nt ma~~vithhold fun~~ and rr~~ve to term~nate thi~ ~an~r~~#.
~. All su~h corr~~tive action~ ~hall remain open p~nding complet~on and issuan~~ o~
a uwr~~tt~n statemer~~ v~ closur~ b~ th~ Fiscal ~g~n# ~r Deparkment, as appli~able.
~E~TI~N 1 ~. PR~PER~'Y
A. The ~ubcontr~ctor a~r~es to assun~e r~~pan~ibilityfarth~ prote~tion ~~ali phy~ical
prop~rt~ an~ equipm~nt used ~tf~cili~ie~ b~ing maintained t~ ~a~ry ~ut#hi~
~~n~ract ~n~ take app~opriate measur~s to ~~e# thi~ o~li~a~ion, Ail ~uch proper~~r
_~~_
v~rill he ad~qu~t~!}~ ~~f~guarded ag~in~t vandal~sm, lo~~, damage, or th~ft.
~ubc~nt~a~tvr must ~~quir~ ~nd rnaintain ~roper~y insur~n~~ for any and arl
equiprner~~ purchased ~ith CYD Prograr~ fu~ds. The Fi~cal Agen~, the
D~p~r#ment, and the appropri~~e ~u~hori~~es sh~ll b~ n~tified in uvr~#ing in th~ c~~e
~~ thef~, or ~usp~~t~d #h~ft, v~ithi~ tvuen~~rif~u~ ~~4} ~our~ of disc~v~ry, Any
mi~~ing, d~r~~~ed, o~ de~trv~~d pro~erty v~rill be r~p~rted immedi~~ely in utir~it~ng to
#~e ~is~al Ag~n~ ar~d ~k~e D~par~rr~~nt a~d uvi~l include th~ cir~un~sta~ce~
concernin~ the loss. An investigativr~ shall b~ ~ondu~ted ~y the ~ubcontractar to
d~terrr~ine the ~ause, an~ #he r~~uit~ ~ha~l be re~orted ~n uvriting to Fi~~~l A~en#
and the Deparkm~r~t. Any ~roperty mis~ing, damaged or d~~t~oyed ~hal~ be
re~laced b~ the ~ubcontra~t~r, at Sub~~nt~ac~o~'s o~rr~ ~x~ens~. I~ additian, in the
~v~nt of ~n~ #h~ft, vandal~~rr~, or ~th~~ ~ffe~s~ again~t the prop~r#~ o~ eq~~pn~ent,
~he ~ub~~ntr~~tor ~hal~ notify t~e appropriat~ I~~al ~~~ enfor~~ment ~uth~r~~ies.
B. ~h~ Subcantractar a~r~~~ to adhere to the provision~ vf 4~ ~~R P~rt 9~ r~gardir~g
#he return tv th~ Departr~~nt af ~ny ~qu~~rnent bvught ur~der th~s ~antra~ct ~rith
funds allo~at~d ta th~ Fis~al A~~nt or the ~ubcontr~cto~. T~e ~ubcontr~c~o~
agr~~~ tha~ it ~rill no~ giv~ ~ny s~curity int~res~, ~E~n, ~r oth~rwi~e encur~~~r ~n~
it~m of ~quip~ent purcha~sed wit~ ~~ntr~~t fur~d~. The ~~b~vntr~c~or agre~~ to
permanently id~ntify ~II equ~prnent ~vith apprapriate tags ar labels af~ixed ~o ~he
~quipm~nt ar~d to rnainta~n ~ current ~nver~~o~y rec~rd of the e~uipment~rhich mu~~
b~ made a~raila~~e to th~ Fi~~al Agent a~d the ~~pa~tment upon r~que~t.
~. Th~ p~~perky ~hall be ~na~ntain~d in good ~ond~ti~n at all ti~rres. Unless vu~ived by
~he Fiscal A~ent an~ Departn~ent, all rnaint~nan~e ar~d r~pair c~~~~ associated
~rith an~ property shal~ be ~orn~ ~y th~ ~ubcantr~~t~r. All ~raper~~ mu~~ be
return~~ to vri~in~l ~o~ditfo~r, exce~t fo~ norn~al v~ea~ and tear} prior to returr~ of
th~ pr~p~rty to ~h~ Fiscal ~g~nt.
~E~TION ~ ~. YEAR ~4DQ ~~I~PLIAN~E
~ub~~nt~a~t~r I~a~ ful~ r~s~an~ibi~ity to ~nti~ip~t~ ~n~ rr~itig~te an~ four-digit-year
related events th~~ ~ould adv~r~eiy ~ffect the timeiy p~rform~nce o~ this ~ontra~t
or th~ ~ate-re~ated ope~ation~ af any ~aods, files, or ~e~vic~s provided pursuar~t to
it. ~ubcontra~tor vu~r~~nts th~ fault free p~rforrn~nce i~ th~ pro~es~ing af d~te and
d~te-related dat~ ~~ an~ produ~t develope~ ~nd d~l~rrer~d to Fi~ca! Agent
pursuant ~a ~h~s ~o~tra~t. Fault~free performan~e inc~udes manipulation ~f dat~
~ith dates prior to, thro~gh, and ~eyond January 1, ~OOD, ~~d during leap years.
~ub~ontr~~t~r agre~~ th~t all svf~v~rare ~ev~loped and del~vered pur~uan# to the
contr~ctual require~n~nts h~rein shall u~e fou~~digit-year elements. ~u~contractor
furth~r ~gr~es tha~ f~ur-digi~~~~~r el~~nen~~ wil~ be used i~ ~n~ electrvni~ data
interchang~ that rna}~ ~ccur with the F~sc~l ~rgent ~s ~~esult of this ~ontr~~#.
~ub~ontractor shall not he entitled t~ ~dditional comp~~rsa~tian ~r ad~i#i~nal tir~e ta
perf~rr~ these obligati~n~.
_ ~ ~ ~
~E~TION ~ 4. T_
The Fi~cal Ag~n~ ~nd the ~ep~r~n~ent w~ll nvt b~ liab~e for Federal, ~~ate, or lo~~l ~xci~e
t~~ces ~n~urred by or ~ss~~~ed against Subcontractor. T~e ~ubcon~r~ctar r~ust be able
to derrr~n~trat~ ~n-~ite con~plian~e ~vith th~ Fed~~~l Ta~c Re~~rrn Ac# of 198G, ~e~tion
1~~~, a~m~nding ~~ctEOn ~~~ of the Revenu~ Act af 19~5, d~~ring uvi~h the i~~u~n~~ vf
Internal ~evenue ~ervi~~ Fv~n~ VII-~s ta cornmon la~ ~m~l~yees, The ~u~~ont~~c~or i~
r~~~onsibCe fo~ both Federa~ and ~tat~ unemplo~ment insur~n~e ~v~~ra~~ ~nd
~tandard vuark~rs' c~rnp~nsa~~i~n insur~nce cov~ra~ge. The ~i~cal Agen~ ~nd
Dep~rtm~ntvuill not ~~ I~abf~ ~a th~ ~ub~ontractor or it~ ~rr~ploy~es f~r ~n~
un~rn~l~y~nent or~rarkers' comp~n~ati~n c~v~rage, or Federal or ~tate ~rithholdit~g
r~quir~rrrents. The ~ubcontractor rnust ~on~pl~ ~ri~~ all F~d~~al and ~tate ta~c la~rs ~n~
uvithhoiding requir~r~~nt~. T~e Su~c~ntracta~ sha~~ indemnifythe Fi~ca~ Ag~nt and
De~artment ~n~ pay tv the F~~cal Ag~nt or Depar~rr~ent all ~o~~s, penalt~e~, ar lo~s~~
~rhatsoev~r occa~si~ne~ b~ th~ ~ubcontra~tor's omis~~on or breach of ~~~~ sec#~on.
~~~TI~N ~ 5~ DfSPUT~S
Th~ Fiscal Agent is responsible f~r he~r~ng ~r~~ ~riev~nc~s, inc~uding di~~ute~, cl~~n~s
or prvtest~, ~ri~ing out oftk~e adm~ni~~~atian and op~~~tions ~f progr~rn~ fund~d und~r
~YD Pro~ra~. Non~~isc~imin~tion compl~ints a~leg~ng a violation ~~the ~YD Progr~m
must be ~niti~ted by fi~ing ~~rrev~nce Ir~~~rmation Farn~ uvi~l~in ~G5 ~ays of the a~t~on
co~plain~d of. Non-discriminatior~ c~mp~ain~~ that ~o ~ot ~ll~ge a vio~ation of the ~YD
~~o~r~rn rr~a~ ~~ ~nitiat~d b~ filing a~riev~n~e Ir~formation Farm ~r~thin 3D day~ ~f t~e
a~ti~n c~m~lair~ed of, ~arrespond~nc~ regarding a comp~air~~ or gri~~rance shou~d be
di~e~ted t~ th~ ~~tention of the Fi~ca~ Agent,
aE~TI~N ~ ~, IN~~~Ef~D~NT AUDI~'
Th~ ~ubcontractor agr~e~ to ~ubmit ~n an~ua~ fir~an~ial an~ ca~~li~nc~ ~udit of the
~ubcontr~~t~r's fiscal year~end in ac~ord~n~e v~rit~ th~ Single Audit req~irem~nt~ ~f
~~IIB ~ircula~A-1~3 {Audi~s ~~ ~tat~, Loca~ ~~v~~nr~ent, and Non-Prvfit ~r~~nizations~.
A. ~ub~ontr~ct~r und~rs~an~~ ~nd agrees th~t it sh~ll be li~b~e for all co~~~
~sso~~at~d with ~aid audit.
B. ~ub~antract~r und~r~~ands ~nd ~gre~s that ~t sh~ll be I~~bf~ to th~ Fis~~l A~en~ fo~
any ~~st~ disallo~ued a~ ~ re~ult of said ~ud~t in accordan~~ ~ith the "Liability for
R~p~~m~n~" provisi~ns ~f this ~ont~act, a~ ~et out in ~ection 4 of thes~ ~tandard
Terrns ~nd ~onditio~~.
~. Th~ Fiscal Agen# and Departm~nt r~~~rv~ the right to condu~t an independent
audit of a~l funds r~~~ive~ ur~der this ~ontr~~t, Th~ audit rrray b~ perform~~ b~ the
~i~cal Ag~nt, ~ certifie~ publ~~ ac~vunting f~rm, or~~h~r aud~tar~ ~s d~si~n~~e~ by
the Fis~al Agent arthe D~par~ment. ~uch audit~rill ~~ cor~~ucted in ac~vrdanc~
v~rith appli~a~~e prof~~sional ~~~ndards and p~~~tic~s.
_~~_
D. In th~ ev~nt a final audit has not be~n p~rformed prior to terr~inat~on o~ tf~i~
~ontract, th~ Fi~ca~ Agent ~hall retain the right to rec~v~r ~u~d~ after #ull~
con~id~rin~ th~ r~cornrner~dati~n~ ~n di~allovued c~~t~ r~sult~ng fro~n such final
a ud it.
~, ~u~~ontra~tor and au~Mtars p~rforming rnanitor~n~ or ~ud~t~ of ~ubcontractor or it~
~ub-~u~contra~t~~s sh~ll im~n~di~tel~ rep~rk to the ~i~cal ~g~nt ~nd the
D~p~rtrn~n# a~y i~~~dents of ~ra~d, abus~, or other crirninal ac~ivit~ in ~~e r~lati~n
to ~h~ provisi~ns of thi~ ~antract ~r appli~abl~ ~ta~e R~gul~tions,
aE~TI~~V ~ ~. P~~1~~~~`i~N ~F ~~NFLI~TIN~ INTE~~~T~
A. E~r~ry r~a~ona~le cour~~ of a~tion ~hall be tak~n b~the ~ubcant~actorto m~inta~n
th~ integrity af th'r~ e~c~enditure o~ ~ublic ~unds and to avoi~ favorit~s~ and
qr~e~tionable or ir~proper ~~~du~t, T~is ~antra~t sh~ll be admini~tered in an
ir~par~ial rr~~nner, fre~ frorr~ person~l, ~~n~~cial, or p~li~ica~ gain. ~ubcantractor, its
ex~~utive ~t~~f, and ~mploye~~, i~ ~dmini~t~rin~ this ~o~~ract, ~ha~l avai~
si~ua~ivns th~t giv~ an a~pearan~~ or sugg~sti~n th~t any deci~io~ vuas in~luen~ed
by p~~}udi~e, bi~~, ~pecial int~rest ar ~esir~ f~r p~r~o~~l gain.
B. N~ mer~~er, aff~~~~, ~g~nt, or ~mpl~~e~ of th~ Fis~a~ ~g~nt or t~e D~partr~~nt
~h~ ex~~c~ses any functi~r~~ or ~~sp~n~ibi~it~e~ in th~.revie~ ~r th~ appra~ral of the
u~dertaking or carryir~g out ~~this ~ontr~c~ s~~ll p~rticip~te in ~n}~ decisi~n ~el~ting
to thi~ ~ontract ~rhi~h affe~t~ h~slhe~ f~nancial intere~~.
~~ Ex~~u#~v~s and ~mplo~r~e~ ~f ~u~cvntractor shall b~ parti~ula~r~y ~vuar~ of th~
varyir~g degrees of influ~n~~ that c~n be e~c~~ted b~ per~on~l friends and
assoc~ates and ~hall exe~~ise due dili~en~e to av~id ~~t~ation~ uvhich ~iv~ ri~e to
an appear~nc~ or ~ss~rtion t~at fa~or~bl~ tr~~tment is b~in~ grant~d b~ fr~~nds
~nd ~ss~~iat~s ~I~o ~r~ alsa membe~s, offi~ers, agents, ar empl~ye~~ af the
F~~~~I Agent or ~he Departm~n~. ~ perm~n~nt r~~ord of any transaction rnvolvi~g a
~ub~ontr~ctor urrh~ ~s ~~~o a fri~nd or ~~so~i~te ~f a member, ~fficer, agentt or
~mploye~ of #h~ Fisc~l ~~~nt or t~~ D~par~r~~n~ shall be ~e#air~ed utirh~n it is in the
p~~~~c interest f~r th~ Fi~~~l Agent or the D~p~rtn~ent to ~~n~uc~ husir~e~~ with
su~h p~r~o~.
D. N1~mbers, offic~r~, ag~nts, and e~pl~y~es of ~h~ Fiscal ~gent or ~h~ Dep~rtr~e~#
and ~lect~d of~i~i~l~ sha~ll not s~li~it rror a~~~p# rn~n~y ar any other ~~n~ider~tiv~
fram ~ubcont~a~tar or an~ ~th~r third person fo~ the per~o~m~n~~ ~f an a~t
reirr~bursed in ~hal~ ~r in part ~y th~ Fis~a! Ag~nt vrth~ D~partment. ~uppli~s,
r~~teri~f~, ~quip~n~n~, ar s~rvic~s pur~hased uvith ~ontract funds shall b~ u~~d
s~lely for the pur~v~es all~v~~d under th~s ~~ntr~ct. No m~~nber of the F~~cal
Agen~ or the De~~r#~~nt ~hall cast a vote on t~~ pr~vision of ~ervices by that
m~mb~r ar by ~ny org~nizati~n vuhich that rr~~mber repre~ents or vot~ ~n any
matt~rv-~hi~h ~vauld pr~vide dir~ct ~~nan~iai ben~fit ta ~h~t m~n~~e~ ~r any ~usine~~
or organ~zation vuhi~h the membe~ dir~c#i~ rep~~se~ts.
_~~_
~E~T~~N 1 ~. FI~UD ~ND A~U~E PREII~N~I~N
A~ S~bcontractor shall estab~i~h, m~intain, ~nd utiliz~ in~ern~l progran~ ma~a~er~ent
pro~edure~ ~uffi~ien~ to provide for pro~er and ~ffective r~ar~ag~m~nt ~n~ th~
~~~vention of fraud and abu~e in ail a~tivities fund~d un~e~ ~his ~ontr~~t.
B. F~~lure on the ~ark of ~ubcontr~~tv~ to cv~nply vuith the provisions ~f this ~on~~~~t
or ~i~h the Department, o~ app~icabi~ reg~~ation~, ~rh~n ~u~h failure involves ~~a~d
~r ~nisappropri~tion of fund~, m~y resu~t in imm~diate uvithholding of fun~s ~nd
ter~nin~tion ofthis Contra~tfor c~us~.
~. ~ubcvr~tractor~hal~ ~nsure diligenc~ in m~inf~in~ng progr~ms un~~rt~ri~ ~antract
in~luding ~he carryir~g out ~~ app~opriat~ mor~ito~ing a~tivitfe~ ~nd ir~ ~~king
imr~~di~te ~arrecti~e a~~~ion agafnst kn~~n violation~ of Deparkrnent regula~ions.
D. ~ub~ontr~ctor ~h~ll nvtify ~h~ Fisc~l Ag~nt ~n~ D~p~rtm~nt i~rr~edi~t~ly, b~ the
fas#~st mean~ available, upon ~iscovery of any inci~~nt of fr~ud, ar suspected
fr~ud, involving ~his prog~am.
~E~TI~N ~ 9~ IN~EIVINIFI~A~I~N
~h~ ~~rbcor~~r~c~or ~ha~l ~rra~ernn~fy ana~ #r~ld ~arr~~ess ~~re F~~~~~
A~er~~ and ~~re D~p~rtmerr~, ~h~ir~ off~cers~ a~en~~, r~p~e~~r~~~~ive~, ~r~~
~r~pl~ye~s, fr~r~ ~rr~f ~~~irr~~ ~ny ~r~d a~l~ ~l~~n~s ~r ~~s~~~ f~r ~#~y~i~~!
dar~~~e ~o ~roper~y vr r'rr~~ry ~~ per~~rrs r~~u~~~r~g fror~ r~egl~~er~~e,
~??1~~D1]~~l~~'i ~~' c~1?~1 ~C~ ~~" 0!?'ll$~~~11 ~1~ ~~I~ ~~1~ ~~ ~~I~ ~[l~~~1?~'~'~~~'~1`,
~~'~ ~~~~~1"~~ ~~~~?~'~# ~11?~~~~I~~~t ~~~~'~~~~?~~~'~Y~~i o~ ~c~b-
s[~bcor~~r~~c~o~st !rr ~~re ever~~ of loss, a~ama~e~ or a~es~rc~c~i~rr of ~ny
~~o~ae~ty a~~re ~o ~~~ rreg~l~~ence, miscor~a~uc~, ac~ or~ on~~s~iorr ~f ~he
~ubcor~~r~~~~or, ~~re Subcon~rac~or s#~alf ina~emr~~~y ana~ pay fu!! ~os~ of
rep~~r, re~vrrs~~uc~i~r~, or ~e~~acem~r~~, a~ ~#~~ a~iscre~~on of ~#~e ~i~c~f
A~err~ arrd Dep~r~r~e~~~ Suc~ c~s~ sh~!! be due ana~ pa~a~le ~y ~he
Su~~or~~rac~or w~~f~ir~ ~err ~~~) ca~e-~a~ar a~ays a~er~ ~#~e da~e of r~~~~~p~ o~
wr~~er~ r~o~~ce f'rom ~~r~ ~is~~~ A~en~ or Depar~merr~ ~f ~h~ a~noc~~~ due.
~#~e S~a~e of Texas, ~e~ar~m~rr~, ar~d ~isc~f Ag~~r~, arra~ ~f~e~r
re~pec~ive employee~, officers~ a~er~~~, a~rra~ re~re~err~a~~ves carr
r~~r~~er a~ree ~o ~olal ~~re ~ub~or~~r~~~or ~~r-nle~~ rror~ ~~ree ~a
~rrafer~rr~fy t~~ ~u~~or~~r~~~or ~r~~l ~r~~ p-~ovi~ior~~ ~~ ~h~ ~on~r~ry ~r~
vord.
_~~_
~E~TI~N ~0. ~~~T~4RNAN II~II~~IIEMEN~ PR~HIBITED
~ub~antr~c~~~ ~h~al~ ~nsu~e ~hat no funds un~erthi~ ~ont~a~t shal~ b~ used dir~~t~y ~r
indire~tl~ in t#~e ~uppork ~f a~y reiigiou~ or anti-religiou~ a~tivity, uv~r~hip, or ins#ru~ti~n.
~E~~'I~N ~~. P~LITI~AL A~TI111TY1L~BBY~NC
T'h~ Subc~ntr~~t~r ~vill nat us~ an~ f~nding under this ~~r~t~~~t ta influ~n~~ the outcQme
of electior~~ or the pas~age ~r defeat o~ any l~gislat~ve me~~ures,
No fund~ prov~ded un~~r ~h~~ ~ontr~ct rn~y b~ u~~d in any v~r~}~ to influence or a~t~~pt
to influen~e in an}~ mar~ner ~ men~~er ~~~ongr~~~ t~ fa~or or oppa~e an~ I~gi~lation or
apprapriation b}~ ~~ngress ~rfor ~ob~ying v~rith ~tate or lo~~l legi~~ators. ~ub~antra~tor
shal~ cor~pl~ vuith #he requirer~en#~ of Ne~r Res~~~ctivn~ on Lobbying impo~ed b}~ 2~ ~
~~~ ~~, d~~ed F~bru~ry ~~, ~ 99~} ~lar~fi~d ~y Notic~ ~n th~ Federal Regist~r, llol. ~~,
Na. ~ 1 B, d~ted J une ~~,1 ~~0, an~ cod'rfied at ~1 ~Jnited ~tat~s ~ode ~iiU~~"} 13~~, a~
~n~r~nded. ~ub~~nt~~~to~ ~hall comply with the certification and di~closu~~ r~quirem~nt~
in Att~chrner~t ~ ~o thi~ ~antract.
~~~TIDN ~~. N~N-DI~~RIMINAT~~N AND ~C~UAL ~PP~RTU~VITY
~. ~~b~~ntractor~hall co~n~lyr~Mt~ all app~ica~l~ Fed~ral an~ ~t~t~ ~eg~lation~ and
v~rith Depar~ment p~li~~e~ and proce~ures regard~n~ servi~e~ d~livered und~r this
Cantr~~t in~lu~'rng, but not I~mited to, th~ follovu~n~:
~. Title 11~ ~f the ~ivil Right~ A~t 1~G4 ~Publi~ La~r 88-352}, ~ecti~n 504 ~f ~he
Rel~~bi~it~tio~ Act ~f ~ 9l~ ~Pu~lic Lav~r 9~-1 ~ 2~,1"h~ Ameri~ans vuith
Di~ab~lit~e~ A~t of 1990 ~Pu~lic La~v 10~-~3G~, an~ alf amen~ments to ~ach,
ar~d ail re~uir~ments irr~pos~d by the reguiation~ is~ued pur~u~nt tv these
A~t~. I n add it~vr~ } th~ Sub~ontra~tar agre~s to ~ar~p~~ r~~th Ti~le 40, ~hapter
~3, of #h~ T~xas ~dministr~tiv~ ~ad~, ~s amend~d. The~e la~s provide in ~art
#hat na per~ons in the United ~tat~~ ~hall, an the grounds af ra~e, color,
nationa~ origin, sex, age, physi~allrn~ntal ~isability, drug or ~I~~hol a~use or
alcoh~li~~, politic~! beliefs, ar r~l'rgion b~ ~xcl~ded from p~rticipation in or
d~nied any aid, care, s~rvic~ or ather ben~fit~ provid~~1 b~r Fed~ral ~r ~tat~
~ur~~ing or ath~r~tiris~ b~ sub~~ct~d t~ disc~imin~tion;
~~ ~`~~c~s H~~~tf~ and ~af~~y ~ade, ~ect~on 8~. ~ 1~, a~ arn~nded, rela~~ng ~o
workpia~e and canfide~tia~ity guidelines reg~rding AI~~ and HIV~;
~~ lmrnigrat~on Reform and ~~ntrol Act ~f 1~~~, ~~ am~nded, re~~r~ing
em~lo~rnent ver~f~ca~i~n ~nd retention of v~rifi~~t~on ~~rms f~r an~ ind~vidu~ls
v~f~o v~rill perfor~n ~n~r la~or ~r serv~ce~ under this ~ont~act;
4. E~tabli~h a rra~t~od t~ er~su~e the ~onfidentiality of r~~o~ds ar~d other
information r~latin~ ta clients a~cvrd~n~ to ap~li~able Federal ~~d ~t~t~ lavtirs,
_~~~
rules, and regulation~. This pr~vi~ion do~s not limit~he Fis~al ~ger~t'~ orth~
D~par~rrrent~s right ~~ ac~~s~ ~o clf~nt case fi~~s ~r o#her in~~rm~taon ~elating to
clients s~rv~d und~r th~s Cont~a~t. The D~pa~tm~n# ~hal1 have an a~~olut~ r~ght
o~ a~~~ss ~v ar~d c~~ie~ ~f such informati~r~, upon request;
5. ~~or~p~ly repor~ ~ny ~uspe~t~~ ~~se o~ child ~buse or negle~t to th~
~ppropria~~ ~h~ld Prote~tive ~~rvices affi~es v~rithi~ th~ Departm~n~ as
r~quir~d b~ the Texa~ F~rnily ~od~, ~ha~ter ~G~, a~ ar~e~d~d. All repar#s
mu~t ~e mad~ vuithin ~4 hours ~f the discave~y of abuse or negl~ct;
~. If ~pec~fic qual~f~ca~ti~n~ ~re ~et f~rth in ~ob descriptions required b~ the
De~~rtrn~nt, on~}~ pe~sonn~l v~rith ~h~ required qua~ifi~ations ~ril! b~ as~igned to
fi~l fun~tion~ unl~~~ a v~rritten uvaiv~r is grant~d by th~ ~epartt~ent;
7. V~rify and disclos~, or ~aus~ i~s ~mployee~ and va~unt~er~ ~a verify an~
discio~e ~r~rninal histv~y and an~ ~ur~ent cr~r~in~~ indi~tment inv~lving an
affen~e again~t~he per~or~, an ~~fen~e agair~~~th~ f~miiy, oran off~nse
involving public inde~ency under fhe Texas Penal ~ode a~ ar~en~ed, ar an
aff~n~e und~r ~ha~ter 481 of th~ T~xas ~lealth and ~afety Ca~e. Thi~
~~~ification and d~s~~osur~ ~r~ll be t~equired ~~ ~I~ who hav~ direct contact utirith
cli~nts ~r ~uho hav~ acce~s to p~rsonal ~lient in~ormation ~r~ar to su~h ~ontact
or ac~es~, and sh~ll ~e acc~mpli~hed th~~ugh u~~ of ~~} ~~rirr~in~~ history
~ackground ~h~~k ~nd ~b} ~ sign~d de~l~r~tion by each ernplayee ~r volunte~r
testi~ying ~~ thi~ inform~tion, bath of utirhicfi~ sl~all b~ n~~intained b~ th~
~ub~ontr~~tor av~i~abl~ f~r r~vi~v~r by the ~~~c~l Agent ~rth~ Department and
rene~ed every two ~rear~.
8. ~orr~pl~ ~ith Federa~ ,~tate ar~d local ficensin~ and ~er#~~~cativn r~quirements,
heaith and ~a~ety star~dard~, and regulation~ pre~cribed by ~~~ DHH~ an~
TDPR~;
~. All ~pplic~bl~ standard~, orders, ~r r~gulations i~sued purs~ar~tto th~ ~I~~n
~ir Act, 42 LJ~~ 140~ e~ seq., as am~nd~d, and the ~~deral ~Ill~ter Pollutian
~ont~ol Act, ~~ U~~ ~~~~ ~t s~q., as amended;
10. ~mmediatel~ rem~v~ ~ny agent, office~, ~mpl~~e~, repre~~nta~~ve, ~r volun~~er
~r~m ~~rect ~I~ent co~ta~t v~rha ~s ~Il~ged t~ hav~ ~orr~rr~itt~~ ~hi1d abu~~,
r~e~~ec~, o~ ~xplo~t~ti~n, or an off~n~e again~t #he ~er~on, an offen~e ~ga~n~t
the f~mi~~, or an ~ffense inv~fv~n~ pub~`r~ in~~cen~y under the ~e~cas P~nal
~ade, a~ ~mended, ar an ~~f~~~~ un~~r the T~xa~ ~on~rolle~ ~ubstan~e~ ~~t,
If it a~ d~t~rrnin~d that the err~p~oyee v~ volunteer ha~ nat ~ar~rnitt~d such
affer~s~s, the ernployee or vol~nte~r r~a~ ag~in be a~sign~d t~ direct c~~~nt
c~nta~ct; p~ovid~d ho~veve~, the ~ubcon~r~~tor ~hal~ notify the Fisc~l Agent ~n~
the D~par~rr~ent ~f ~~~ intent t~ reassign v~rith~n f~n {1 D} v~rorkir~g day~ prior ta the
re~ssig~men#. Th~ ~ubcontra~tor r~ust provid~ the Fi~c~l A~ent ~nd #he
~epartm~nt v~ri~h fur#~er inf~rrr~~tion ~an~~rning #i~e reason~ f~r the
_ ~~ _
r~assignm~nt u~on the r~qu~st af th~ Fi~ca~ Ager~t or th~ Depar~r~~nt~ ~f the
e~plo~ee ~r volunt~er i~ ~ound to have cornrni~t~d any ~f t~e ~ffen~es ~i~t~d in
thi~ par~~ra~ph, t~e ernployee vr vvlunt~er ~h~ll rro~ be r~~s~ign~d ~o dutie~
invo~ving ~ny ~~re~t c~ntact ~rith ~lients. ~ub~ontra~~or rr~a~ request th~~ the
Fisc~l Agent ~nd Dep~r~rnent v~r~iv~ this ~ontract provi~ior~ utirith r~~pe~t to a
speci~i~ ernployee or vvlun#eer ~nd sp~cif~~ ~nisdem~anor ~h~rge~;
~1.Federal Fir~~nc~al Participation ~~~P} r~quir~ments ir~ ac~o~dance ~~th Tit~~s45
a~d 4S ~f the ~ode af feder~l Regulati~ns and ~ederal cir~ulars, a~ amended;
1~, ~411or~ ar~~r of ~ubcontra~#~r's err~p~oyees to ~e~tify in jud~ci~i praceedings and
adm~n~strative h~arings, ~t th~ requ~st of the Departm~nt or Fisca~ Agen#; and,
~~. M~ndato~y ~~an~ard~ and poli~i~~ rela~ing to energy effici~ncy vuhich ~re
~~ntained ir~ the ~tat~ energ~ ~onservation ~lan is~u~d in com~lianc~ ~rith ~he
Ene~~y Poli~y ~nd ~ons~rva~i~n Ac~ ~Publ~c Lav~ 94-1 ~~}, ~~ am~nd~d.
B. The ~ubcon#~actor sh~ll h~ve ~rriiten pa~ti~~pant an~ ~rnp~~~e~ gr~~var~c~
~r~~edu~~s ~onsi~t~nt vuit~ a~pii~able Feder~~ ~nd ~#~te r~quirem~r~~~. The
~ubcantract~r sh~ll establish and rn~int~in con~plaint ~rocedur~s ~a reso~ve all
camplaints ~ri~ing directl~ or indirec~ly out ~f ~hi~ ~~ntra~t.
~. As subco~trac~s and supplier contracts become n~c~~s~ry to c~r~y out th~
~equir~m~nt~ of this ~on~~ac~, ~ubcontr~ctor ~ov~n~~~s to make a g~od faith eff~rt
t~ cantract v~rith hi~#oricall~ under~tili~ed ar dis~dvantaged ~u~in~~s~~ ~ertified ~s
su~h by th~ Stat~ of Tex~~. ~ubcontractor ~ha~l ma~ke ~ gvod fai~h ~f~ork ~o
c~ntr~c# at lea~t thirty ~~~} per~en~ af #~e ~otal ~ra~ue of all ~ubcont~acts and
~u~plier ~vntr~cts for #he perforrr~~n~e of ~h~ activitie~ r~quired b~ this ~antract to
h~s~~r~cally und~rutiliz~d ~r disadv~nta~~d busine~se~.
~~~T~~N 2~. HEALTH AN~ ~AFETY STANDARD~
Heaith and safety st~n~ards ~stabli~f~ed und~r Federa~, ~~ate and I, acal lav~s ~r~
~ppl~cab~e t~ v~rorking ~or~ditior~s Qf parti~ipant~ in ~rogr~ms under this ~ontract. ~lllith
r~~p~ct t~ any participant ~n a pro~ra~m candu~~ed ur~d~r this ~ontra~t uvh~ is e~g~g~~
in activiti~s vuhich ar~ ~vt cavered by health and saf~ty ~t~ndards un~~r the
~~~upat~o~al ~~fety and Hea~th Ac# of 19?~, a~ amended, th~ Fiscal A~ent an~ th~
~eparkm~nt may presc~ibe ~~ch ~tandard~ ~~ rna~ ~e n~ce~~ary ta p~o~e~t the h~~lth
and safet~ o~ suc~ participa~ts.
~E~TI~N ~4, INSURAN~E
A. IIIl~en ~u~cantractor ~~ not a go~r~rnrnental ~n~ityv~ri#~ taxin~ a~~hority, ~h~ f~llov~ring
pr~visians shall ~ppl~r~ Ins~rance shall be provid~d far d~rect deliv~ry of p~vte~tive
~~nric~~ a~nd othe~ ser~ice~ under this ~antra~ct. The ~ub~~nt~actor ~~all obtain
an~ furni~h p~oof af th~ follouving bon~ing and ir~~~~ance covera~ge vu~thin ~ork}~-
_ ~ g _
eight ~48} haur~ ~f #~~ a~vard o~#hi~ ~ont~act or at ~uch other time a~ n~a~ ~e
specified by tl~~ Fi~cal Agent or the De~artm~nt:
1. Di~hon~~t~ bondir~g und~r a~ornrner~ial ~~irne poi~c~ a~ busine~s servi~~s
bonding, at ~~~~,~~~.~~ minimum or up t~ the ~ar~~ract am~unt, whichev~r ~~
g r~a~e r;
~. ~~rr~merc~~l G~~er~l Liabil~ty Covera~e ~t ~ f~ve h~ndr~d tho~sand dollar
~~~0~,0~0} n~inimur~ ~or ea~h o~~u~r~~ce lirni~ an~ one million doll~rs
~~1,O~O,D~~~ rninirr~um aggregate limit~ The Fi~~~l ~~~~t and De~artment ~hall
b~ pro~ri~ed vuith at I~a~t ~~ days natic~ of policy or b~r~d can~ellati~n, inten~ to
not r~neutir, or rnateria~ change in the polic~ or bond;
3. A~~omabile liabi~ity in~uranc~ i~ t~e ~ra~d forrn, ~ppli~~ble if Sub~ontra~to~
u~es an automobile, uvhether o~rned, ~eas~d, ~r non-ov~rned ~n c~nduc#in~ its
perfor~n~nce under~his ~ontr~~t, is requir~d v~rhi~h ~hall i~~ve a mini~n~m
r~quire~ c~ve~a~e of ~~~~,~00 ~~~n~ined sin~i~ limit. In the event
~ub~o~tra~t~r req~~r~s ~ts e~n~lv~e~~, tr~ir~~~s, ~olun~eers, or other agents ~~
~ti~i~e their ouvr~ autornobil~s in ~he perfo~~nan~e o~~hi~ ~antr~~t, ~u~cantra~tor
~hall ~ecur~ ~nd r~~inta~~ on file fr~m all ~~ch p~rsans a~~~f-certi~ication ~f
s~~h coverage; and
4, 111~orkers' ~ompensation and adequ~te vn-~it~ medi~~~ ~nd accid~n# fn~uran~e
~hall b~ r~quired for all af Subc~n~ractor's err~ploy~~~ and enroll~d par~~cipan#~,
resp~~tivel~r, appropra~te to partic~p~~t acttvity. INork~r~' cornpen~ation
coverage ~hall b~ required of all org~niz~tions serving as emplayers vf r~~ard
f~~ any par~i~ipant, uvheth~~ that ~rg~nization is the ~~b~on~r~~t~r or a third
pa~ty; on-site rnedical a~~~ a~~id~nt ins~rance sh~ll b~ require~ for a~~ no~-~uvr~c
~~t#ir~g an~ ~I~ss~oorn ~raining activiti~s ~or p~rkicip~nts nvt q~~lifyin~ ~s
err~ployee~ un~er the vuork~rs' cor~p~nsati~n I~vwrs. ~a~i~ipar~t~ vuho ~re
er~pl~yees n~u~t b~ ~~ven comp~r~b~~ be~efits afford~d b~ th~ ~mplo~er t~
vth~rerr~playe~s o~~imilar s~~ndrng in the ~mp~oyer'~ v~rorkforce.
B. All ~ov~ra~e rnust b~ v~rith ~nsurance companie~ ar c~rriers rated for financial
purposes "A„ vr b~tter ~ha~e p~li~ie~ cov~r ~~sks I~~ated in the ~tate ~t T~x~s. A!I
~~nd~, po~ici~~, and ~overa~e describ~d above ~ha~l b~ r~aint~in~d ~uring th~
ent~r~ t~rm af ~~ntract avu~~ded. L~p~e o~ any ~~v~r~ge or b~nd ~~quired h~rein
~hall be cons'rder~d br~ach ~f ~~ntr~c~ ~~d ~~ntra~t ~~arded ~hall be imn~ediat~l~
can~ell~d.
~. 1'h~ Dep~rtment rna~ vu~i~re all o~ p~rk of t~~~~ insurance r~quirem~nts at ~ts
d~s~retion.
D. 1IIIh~n ~ub~ontr~ctor is ~ gov~rnmental entit~ vu~th tax~n~ a~~horit~, ~ub~ontract~r
shall b~ r~quired tv provide ~nly the uv~rkers' compen~ation in~uranc~ coverage,
as ~~t out above, but sh~fl also be ~ubje~t to the ~nd~mnif~~a#ion pr~vi~ions
_~~_
can~air~~~ in ~~ctia~ 19 ~Ind~mnifica~ion} o~ the~~ ~t~nd~rd T~r~ns ~nd
~onditions.
E. The ~isc~~ Agent ~h~ll be named as ~~ertificate Holder or~ a~l po~icie~ nam~d
a~v~r~ ~nd such c~v~rag~ ~hall not ~~ ~an~~le~ or mat~rially ~h~nged ur~~es~, 3~
d~y~ prior t~ th~ ~ffe~~~v~ date, a~ritten notice is se~t ~o the Fi~~al Agen~ at the
ad~ress specifa~d in th~s Contrac#. Unl~s~ uu~ived by the Fi~cal A~ent, the Fisc~~
Agent sha~l no~ be r~~pvnsible forthe ~a~rnent ~f ~rem~ums ~r ass~ssments an
such p~licies,
~E~TI~~V ~~. ~EBAR~lENT AN~ ~USPENSI~N
A. The ~ub~~ntractor shalE cornpl~ uv~th th~ F~d~~al r~gul~t~vns implementing
Exec~tive ~rd~r 1~~49, Debarr~ent and ~~~per~~ion, ~~ ~FR Par~ 98, a~
~rnend~d, and, in so doing, provid~ t~ the Fi~c~l Agent and th~ Department, u~an
~ubcor~tractor's ~i~nature and e~c~cut~on of ~his C~ntra~cf and priar to Fisc~l
~gen~'s execu~i~n o~ thi~ ~ontract, ~~~rti~i~~tivr~ bearin~ the following ~tatement;
~ub~ontractor certifie~ tha~ ne~ther it n~r its principals ar~ pr~s~ntly
de~arr~d, su~p~nded, proposed f~r de~arment, dec~ared ineiigible, or
v~luntaril~ exclude~ fr~r~ par~icip~tion i~ #his trar~~act~on b~ any~ Federal
dep~r~men# ~r agen~y.
A co~y of this certificate and ~eg~latior~~ ~h~ll b~ p~ovided to ~ubcontractor ~~
Ffs~al ~gent.
B. Addi~i~n~l~y, #~e ~ubcontractar ~hall ~omply v~~th th~~ regulatian and requirement
~ith ~~gards ~o its sub~ontr~~tors. ~ub~ontr~ctor ~hail requ~re the ~~r~e
~e~ti~i~ation fr~rr~ its subcontra~tar~, r~hich shal! be forv~rarded to Fi~~al ~g~nt a~ang
v~r~t~ the r~qu~~t fo~ ~ub-s~b~an~ra~t~r app~~val ~s r~quired b~ ~~~tian ~
~~u~contractin~~ of th~~e ~~andard Tern~~ and ~onditions.
~E~TI~N ~~. N~TI~E ~4ND ASSI~~AN~~ R~CARDII~G PATE~IT AN~ ~~PI~RI~HT
INFRINCENlENT
A. In d~velopin~, cop~ing, ~nd di~s~r~i~~~in~ r~pvrts or ~th~r information ~n~1er this
~antra~t, th~ ~ubcontr~~tor agrees to the f~llovuing:
~. ~rant to th~ ~~par#rn~nt the r~ght ta ~opyr~~ht, us~, reproduce, an~ dist~ibute an~
ma~erial v~rritt~n or pr~du~ed by the ~u~~ontr~~tor that t~ the ~ubjec# af #his
~antr~~~; and
~. Def~n~ a~y cl~irr~s, ~~i~~, or pra~e~dings ~rought ag~in~t t~e ~tat~ of T~x~s,
t~e Departrr~~nt o~ th~ Fiscal Ag~rrt on th~ ~~sue af infringen~~nt of ar~y
~vp~right by any pr~duct, or any pradu~t par#, suppl~ed b}~ the ~ub~on~r~ctor to
the Fi~cal Agent or D~partn~ent und~r th~s ~ont~ac~. The ~ubcontractor v~rill
p~~, ~ubj~~~t~ I~mit~tions specified in this s~ctio~, an~ final~udgrnent enter~~
_ ~p _
a~~inst the ~tat~ of T~xas, th~ D~parkn~ent, or ~he Fi~c~l A~en~ on this iss~e
in ar~y suit or pro~eed~ng d~fe~d~d ~y th~ ~ubcantra~tar. The ~ubcontractar
v~rill b~ r~li~v~d of this ~b~rgat~an if, vuithin ~0 ~~~s ~~terthe Fi~~a! A~~nt and
Dep~r#rr~enf receiv~ r~o~ic~, ~he Fi~~al Agent or D~~artmer~t fa~fs to natify the
~ub~ontr~c~or in vuriting of ~ny cl~irn, sui~, or pra~eedin~ ~nd, at th~
~u~~ontr~~tor'~ ~xpen~~, giv~ the ~ub~ontractor all inforrnation needed to
d~f~r~d any ~l~im, ~u~t, ar praceedin~ su~ject to the juri~diction of the Attorne~
~~neral of Te~cas.
B. INi~h respe~t t~ any inven#ion resul~ing frorr~ this ~antract, the F~~~al Agent and the
D~partrr~ent have ~ nonexclusiv~, n~n-~ransf~~~hl~, i~revo~~ble, paid~up I~~en~~ ~a
practic~ ar have pra~ticed th~ ~u~ject inventian throu~hou~ #he ~rorld.
~. The ~ub~on~rac~or s~all rep~rk ~v the Fis~al Ag~nt and th~ D~partn~ent r~ithi~ 30
d~~s ~nd in r~~sonable u~ri~t~n ~et~il ~~~h notice ar claim ~~ patent ar c~pyri~ht
inf~ing~ment b~sed on ~h~ perform~nc~ af this ~ontract ~f uvhi~h ~~e
~ub~vn~~ac~or ha~ knovuledg~.
D. In #he ev~n~ af any ~I~im ~r suit ~gain~t~he Fi~~~l A~~nt ar~he D~par~ment on
a~count of an~ ~I~eg~d ~atent or cop~righ~ infringem~nt ari~ing ou~ o~the
p~rformance of th~~ ~ont~~~t ~r ~ut o~th~ u~~ of ~n~ ~uppli~~ f~,rnished a~~ork ar
s~rvice~ per~o~~ed und~r thi~ ~~~tract, t~e ~ubc~ntr~~tar shall ~urni~h to the
~~~~al Ag~n# ~nd th~ ~epartment, vuhen ~~qu~st~d, ~II e~rid~nc~ and in~ormatian a~
the ~xpense of the ~~scal Agent vr th~ D~partn~ent except ~rhere the
Sub~~ntr~ctor has agreed to in~~r~nify ~he Fisca~ Agent or th~ ~~partment.
E. Th~ ~ubc~ntr~ctor ~gr~~s #o inc~u~1~} and re~uire in~lusion o~, ~his claus~ in a~l
~ub~ontract~ at any t~e~ for ~upplies ~r ~ervic~s ~xp~ct~d #o ~x~~ed ~15,00~,
~E~TI~N ~~. DI~~LO~URE ~F ~~NF~D~I~TlAL IN~~RN~ATI~N
~u~contr~~~or ~g~ees t~ m~fnt~in t~~ confid~n#i~~ity of ~r~y information r~g~~ding
appl~cants, prograrn particip~nts, ~nd the~~ immedia~e ~ar~i~~es ~r#~i~h ma~ be ~~ta~ned
thro~gh ap~li~~tion f~rms, in#~~vi~~us, test~t report~ fror~ public ~gencie~ or c~uns~lors,
or ~r~y ather so~~~e, llVit~out tl~~ p~r~ni~sion af the a~pli~~nt or p~r#ic~pant, su~h
in~orn~ation ~na~r ~e disclosed anl~ as n~c~~~ary far ~urpos~s relat~~ t~ th~
p~rf~rmance or ev~lu~ti~n of thi~ ~vntract ~nd to ~ers~~s havin~ respon~ibil~tie~ under
~his ~~ntra~t. Hovwrever, ~u,.~contractor'~ informa~~on ma~ ~~ subject ta required „p~ublic
di~~losure und~r the T~x~~ Public Inf~rrnatio~ Act ~ha t~r ~~~ of th~ T~x~~
Governme~t Cade~
~~~~`I~N ~~. ~~MMUNI~ATl~N~
A11 ~r~tices and r~que~ts g~v~n to ~~ mad~ to the pa~tie~ r~rust, ~xc~pt as ~therw~s~
sp~~~fi~d, h~ in v~rr'rt~ng ~nd d~livered or rnail~d ~t tl~~ n~ti~e address~s ~pecifi~d on ~h~
~ov~r ~heet of this ~ont~act. ~'he p~rties ~nay chang~ th~ir notice addr~ss~s upon fiv~
_ q~ _
~5} vuritt~n da~s n~#~ce to tl~e ~ther party. Any nat~c~s or r~que~~~ are deem~d ~i~en
~por~ a~tual deliv~ry or depa~~ting th~ ~ame ~rith the fJ.~. Postal ~ervice, properiy
~d~res~ed, po~tage prepaid, cerkifi~d rnail, return r~ceipt r~qu~sted.
~~~Tf~N ~9, ~~hfERAL ~TAN~ARD~ ~F P~RF~RN~~4N~~
A. ~u~c~n#r~~tor a~rees that the ~evel of s~~vice~ and ~~tiviti~~ p~rfo~r~ed shall b~
ma~ntained in ac~o~danc~ vuith th~ t~rr~~ an~ conditions af th~s ~ontr~ct.
B. The P~rformanc~ Nl~~~ure~, A#~~~~ment A-1 ta ~hi~ ~ontr~ct, ~t~~ement of VlJork,
~t~achment A~2 ~v this ~antra~t, B~dg~t, Af~~chm~nt B-1 t~ this ~ontr~ct, and
Bud~~t N~~ra~fve, Attachment B-3 to this ~~ntr~ct, ~on~titute promi~~d
p~rform~nc~ underthi~ ~ontra~~. If ~ubcontractorfails to meet the performar~c~
g~~l~ for a~~y mon#hly p~riod a~ specifi~d u~der this ~vntr~ct, thi~ Cont~act is
sub~ec# to obli~ation or te~rr~ination i~ acco~d~nce vuith thi~ ~ontract,
~E~T~~N 3~. ~NTIRE AC~~EI~~NT
A. AI! ~ral v~ ~rritten ~gre~r~ents b~tw~~r~ the p~rti~~ rela~in~ to the su~j~~t matter ~f
thi~ ~ant~a~t n~ade prior to th~ ~x~cution of thi~ ~ontract have ~e~n inc~~porat~d
herein.
~. ~ub~~ntr~c~~r underst~nds and agr~~s that th~ A~tachments designat~~ ~n th~
~~v~r ~he~t of ~his ~vntr~ct ar~ a~ar~ of th~s ~on~ract and ~on~titute prvm~s~d
perforrnan~~ by ~u~cantr~~t~r und~r thi~ ~ontr~ct.
~~~TI~N 3~ . C~NTIN~~NT ~N FUf~~IN~
Thi~ ~~ntract is at ~~I tirn~s ~~nting~nt upon the a~-ailability an~ r~ceip~ of ~ederal or
~tat~ fund~ ~hat th~ Fiscal A~~r~t an~ Departrnent hav~ allacat~d to ~his Car~tr~~t; and i~
~unds for ~h~~ ~ontract b~corne una~vai~a~le du~~ng any b~dget periad, ~his Contr~~t ~n~y
be ~rnr~ed~~tel~r t~rr~ir~a#ed or reduced a~ th~ discreti~n o~ the Fi~~al Ag~nt or
Departrnent.
The F~s~al Agent's ~bligation is contingent upon ~he ~vailability of fu~ds from r~hi~h
~aym~nt for the ~~ntr~~t c~n be made. N~ legal li~bility on the p~rt ~f the Fi~cal Agent
far payment of an~ mon~~ ari~es unle~s and until funds are made availabl~ to th~
Fisc~l Ag~nt.
~E~TI~f~ ~~, TF~I~NER C~UALIF~~ATiDN~
A, ~ub~antra~t~r agree~ to ensure th~t in~tructor~, t~~iners, coun~elors an~ o#h~r
~rofe~~ion~~ and paraprof~ssional staff shali b~ properl~r certifi~d vuher~ required
~y the Fed~ral, ~tate or ~oc~l lavu~. ~ub~ontr~ctor ~g~e~s ta en~ure that
instructors, tra~~n~~s, couns~lors praf~ssi~na~ ~nd par~praf~ssion~l and other ~ta~f
sh~ll passe~~ edu~ativr~, trainin~, and or ~~cperience to provide th~ skills,
_ ~~ _
kr~~~~edge, ~nd abilities ne~essary to per~orm ~~e duties ~f ~h~ ~~~iti~n. Th~
Fis~al Agent ar D~par~men~ re~~rves ~h~ r~ght t~ reviev~r and ap~rov~ a~l st~fif
qu~~ifica~i~n~ and ~er~if~~atians.
~. ~~~ff~r~g p~r~onne! must be maintained ~~ th~ I~v~l n~~ot~at~d and contra~ted fvr
~e#v~reen th~ ~ubco~tra~tar and th~ ~'iscal Agent. ~hang~~ in staff positions or
redu~t~an ~n hours shalf be immediatel~ reported t~ Fis~~i ~gent~o~ rev~~v~r and
app~vv~l.
C. ~ub~ontracfa~ a~re~~ and understands the p~rformanc~ of uvork propos~~,
n~g~tiated, and c~ntracted for r~u~t b~ n~a~ntair~ed a# ~he level ~gre~d upon at
ini~i~~ion of this Cvr~~r~ct. An~ ~eviatian fr~n~ the~~ requir~rn~nts mu~t b~ r~p~rt~d
to Fi~c~l Ag~nt. ~~ilu~~ t~ rr~aintain qualitie~ persvnne~, th~ require~ I~~r~l of
~erfarmance, a~proved cu~ri~u~u~, ~nd ~#her pertin~nt qual~ty ~ontr~l standards
r~q~~r~d b~ the Fisc~l Agent ~nd ~~pa~tr~ent m~y ~on~titut~ a b~ea~h o~this
~ontract, graun~s fo~ termination ~f thi~ ~ontr~ct by th~ Fi~cal Agent o~ the
Dep~rtment, an~ refund of amounts to Fisc~l Ag~r~t or Dep~r~n~~nt.
~E~TI~~f ~3. TE~~IIINAT~~~I
A. If the ~ub~o~tra~tor ~~~Is to provide servi~~~ a~cording ta the pro~i~i~n~ ~f this
Contra~t, the Fis~~l Agent o~ ~~partr~en~ rn~~r up~n uvr~tt~n noti~~ of d~fa~,lt to the
~~bcontra~~or, t~rmina~t~ all or ~n~ par~ of th~ ~ontract, Termin~t~on rna~ be
e~er~i~~d ~n ~d~ition ~~ any other righ~s and remedies provi~ed by lauv or und~r
#his ~ontract.
B. Th~ Fisca! Ag~nt or th~ Departmen~, ba~ed on ~nforma~ion from monit~rin~ ~r
~th~r v~rifiab~~ sources, ma~ term~nat~ t~is ~ontract for ~aus~ ar t~k~ oth~r
ac~fons, ~ncluding, but not lim~ted t~:
~, re~uiring th~ ~ub~ontra~tor to #ake ~p~~ific corr~ctiv~ action~ in ord~r ~o r~main
in cornpliance vwrith an~ con~r~c#ual provi~ion;
~. to r~coup p~yment~ r~~de to the ~ub~ontra~tor ar impo~e adm~~ristr~tive erro~
~an~tions b~s~d ~n auditfin~ings af v~olation~ of ~ontra~t re~uirem~n~s; and,
3. ta su~~en~, pl~c~ into ~~e~a~ce ~r remov~ any ~ontractual rights to i~clud~,
b~t ~uhich ar~ not lirnit~d ~~, uvithh~lding of paymer~~, c~ss~~i~n af ~lac~~en~
~~d rer~ov~l af ~II ~on~ract ri~hts.
~. If F~d~~ai or ~ta~~ lar~s or a~h~~ requirern~nts ar~ amende~ or judi~~~lly interpreted
~~ ~hat ~ither pa~y cannat ~~a~on~bl~fu~~ill thi~ Cor~~r~~t, and if the p~r#ies ~annot
~gr~~ to an an~endm~n~ thatv~~ul~ en~bl~ ~u~s~~nti~~ continua#~on a€the ~ervice~,
the p~rkie~ shall b~ discharged fron~ any fu~h~r ob~igati~n~ und~r thi~ ~or~tra~t.
_ ~~ _
D. ~his ~ontract m~~ be t~rr~ina~~d at an}~ ~~r~e ~y rr~utua! con~~n~. Irr ~d~ition, either
party t~ thi~ ~antract rrra~ ~on~~d~~ ~~ to b~ ~~nc~led b~ ~i~ing ~~ day~ advance
~urit~e~ noti~~ to th~ other par#y. This ~ontract vuill b~ terminat~d at th~ end ~f th~
~~ d~~ p~ri~d, Nothing in this sec~ion shall ~e const~u~d to prahibit ~n~r~~d~at~
t~rmin~t~~n of th~ ~or~tr~ct pur~uant to th~ s~~tion~ ~b~v~, T~~~ ~ontract sha~l
otherwise tern~inat~ b~ the da#~ sp~~ified in ~he ~~ntrac~ ~ov~r ~he~t.
E. At th~ end v~th~ ~ontra~t t~rm or other ~ontract t~rr~~n~tion vr can~e~latian, ~h~
~ubcantr~ct~r, in gao~1 ~aith and in reasvna~l~ ~ooperatian vuitf~ the Fis~al Agen~
and th~ D~partr~~nt, shall aid in the #r~ns~tion to an~ n~vu arran~em~nt or pro~rid~r
~f service~. The respe~ti~re accrued ~nter~sts ~r abli~ations inc~rred t~ date of
terminatian must al~o be equit~bl~ settled.
F. Th~ D~~artmen# shal~ susp~nd or r~voke this Contr~ct if the ~~hcontractor i~
found liable for ~~ has a co~tra~~, lic~ns~, c~r#if~cat~ or pe~mit o~ any kind revoked
for ~Il~d~caid frau~. Tl~e Fis~al Agent sha~l al~v s~s~end or r~~ok~ this ~ontra~t i~
~ the ~u~cantr~~tor's li~~~~e, ~e~kificate or p~rrrrit ha~ ~~~n r~vaked by any a~en~~
liste~ ir~ Art~~le II of the ~~ner~l Ap~rop~iation~ Act pa~sed by the 7~th L~gi~la#ure
of th~ ~tate of T`ex~s, ~s it n~ay ~e amer~de~.
~~~TI~~V ~~4. F~R~E NlAJEUR~
The Sub~~ntractor ~gr~~~ to b~ fi~ancia~~y lia~l~ ~or undue del~~rs ~rfai~u~es in ~ontract
~erfo~man~e ~xcept far any delay in orfai~ure of perfarmance af ~n~ r~quiren~er~#
cause~ ~y ~orc~ maj~ure ~i.~., thos~ caus~~ g~ner~lly reco~niz~d under Texas la~ as
~onstituting ~mp~~~~bl~ c~nditian~}. ~u~h d~l~ys or ~a~lure~ t~ perform shal~ ~xt~nd th~
period af p~rfarrnance at the discr~tian of the Depar~ment, in th~ ~~~~cis~ ~f ~easanabl~
d~li~~nce, until ~hese ~xig~n~ies hav~ been r~rnav~d. The ~ubcontr~ctor sh~ll infor~
the F~scal ~gent and ~h~ De~artm~nt in uvrit~ng of pro~f of su~h for~e m~jeure vuithin
~hree ~~~ busine~s days vr atherwise v~raive this ~ight as a defen~e. The ~ubcontractor
a~~ee~ th~t breach af thi~ provi~ior~ entitl~~ ~he Fisc~! Agent or Dep~~tr~en~ to ~e~u~e or
~to~ p~yrnent~, immediate~~ terrninat~ this Cantr~ct, c~llect part~a~ or ~rhvle pa~ment far
senri~e~ ~ottime~y d~liv~r~d, ~ollect ~#h~~ liquidated dar~ages including the ~mount ~~
any bvr~d'for ~ontr~ct ~maunt, a~d ~ny oth~~ rernedies ~v~ilable to the Fis~al Agent
and Departrn~n~ under the t~rrns of thi~ ~~ntract, in ~quity, ~r und~r Texa~ I~v~r.
~~~TI~N ~~. I~QNTF~~Y P~~F~RI~AN~~ RE111EV~1
~u~cantr~ctor and Fi~~al Ag~n~ shal~ m~~t ~t lea~t monthl~ ta rev~e~v ~ubc~ntra~t~r's
pe~formance fo det~rr~ine whether ~ub~ont~a~#~r i~ ~n~eting all perf~rman~~ r~~a~ure~
~d~nti~ied in Att~chment A-1.
~~~TI~N ~~. ~U~P~N~I~~I ~F PAY~ENT~,
If th~ Fi~c~~ Ag~nt ~etermin~~ in it~ sole di~cretion th~t ~ubcvr~t~actor i~ not m~eting arl
p~rfo~rnar~c~ r~~~~ures in Attachrner~t A-1, ar if F~s~al Ag~nt dete~n~ines ~n its ~al~
,~~_
disc~eti~n that ~ubco~tractor i~ r~ot in con~pliance vu~th ~II provis~ons ~f the ~~ntra~t, ~h~
Fis~a~ Agent ~hall provid~ v~ritten notic~ of ~uch defici~ncy#o ~u~contr~cto~ ~nd Fiscal
Ag~nt m~y su~pend payr~en~s to ~ontractar until ~uch time a~ ~an~rac~vr is in ~u11
~ornpli~nce ~r~th the p~rfarrnan~e me~~ur~s and all vth~r provisians in thi~ ~ontra~#..
~E~TID~V 37, R~PAYMENT ~F FL~I~D~.
~ub~ontra~tor ~hall issue r~pa~m~~~ ot funds tv Fis~al Ag~nt vuithi~ ~~ day~ o~ ~isc~!
Agent's ~ritten demand far r~~a~n~ent i~ ~isca~ ~~ent dete~min~s in its sol~ discr~tion
t~at ~ub~ontracto~ ha~ n~t m~t the P~rf~r~anc~ I~~a~u~~~ ~den~ified in Atta~hr~ent A-1
urrhich r~late ~o: nurnberof unduplicated y~uth served, tirn~~~ su~rnis~~on af bi~lings and
mon#~ly r~ports, youth s~rv~d under the ag~ of ~ D, per~~nta~e of par~icipants invo~v~~
in ment~rin~ s~~vic~s, cornpl~ted ~ss~t ~ur~e~rs ~ initi~~ an~ follow up asset survey~},
compfeted ~a~i~f~~t~an qu~stians, dernons~ration that ~Y~ y~uth hav~ incr~ased
asset~, ~YD parkici~~nt~ p~rc~~v~ ~~rvice~ ~~ effectiv~ and ~ercentage vf non referre~
~Y~ Youth to j~,veni~~ probatior~.
_~~_