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HomeMy WebLinkAboutC2007-340 - 11/13/2007 - Approvedy'SP'CE AFT ~~~ F' DIVISION OF EMERGENCY MANAGEMENT Of~ee o~ the ~vern~r RYC~C PERRY ~ ~ STEVEN McCR~1w Governor Director ailinAddress: Contact Numbers, F~ sica~ Address: ~f~ice of Homeland Se~uri~r Pp Box 4~7 51 ~-~424~2138 Duty Hours 585 ~. Lamar blvd. Austin, ~'exas 78773-0220 512,42-277 Non-Duty Hours Austin, Texas 78752 JACK CGL~EY 512-424-2444 Fax Chief The Honorable Henry Garrett 1V~ayor, C1ty of Corpus ChrYStr 1201 leopard Street Corpus Christi, ~' 7g4~9-9277 Dear N~ayar Garrett. October l2, X007 .~ ~, ~~ ,.., ~..., ~ ~ ~`.,; {f' . ~e; r . ~,. ~'~ ' ~ ~~~ ''~ ~ . ~~ ~' ~~~ ~~ ~ •~k . ~ ~~ , ;~ f ~~~~~~~ Your jurisdiction i being awarded aub-gra~at far the Fiscal Year ~FY~ 2007 Homeland Sec ant Program ~HSP} to carry out homeland security projects that will significantly improve local and regional terrorism prevention, preparedness, and response capabilities. Proposed local regional, and urban area projects were grouped into investments that were submitted to ~J. S. Department of Homeland Security ~DHS} for review and approval. Grant funds must be used far pra~ects which support the invest~rients approved by DHS, which are highlighted in enclosure 1. The following additional grant-related dacurr~ents are enclosed: 1. Nonce of Sub~recipient Award. ~~nclosure 2~ A. The office of S~~-recipxer~~ ~4~ard for the 207 HGP roust be signed by the chief elected official of your jurisdiction unless that authority has been delegated. Other signatures will require an accompanying statement frarn the chief elected offiicial authorising the individual to sign far the jurisdiction. 2. Direct Deposit Authorization. ~~nclasure 3} A. GDS must have a current Direct Deposit ~iu~hori~~~io~t fi"om your jurisdiction in order to transfer grant funds electronically to a designated bank account to reimburse you for grant-funded ' expenses. Additional copies are available from the Texas State Comptroller's website at. h :~~ww~f,windo~r.state.tx.usltaxir~foftaxfortns~74-1~5, d.f. An appxopr~ate local official, typically your finance officer, must sign the .Dir~c~ D~posi~ ~u~horiza~iort. ~. ~f you submitted a completed Direct Deposit ~4u~ho~iaatior~ form with prior Homeland Security grant Pragrarr~, you do not need to submit another unless your bank account information has changed. ~~07~~40 1111307 Res. UZ~147~ Div. ~~ Emergency Mngmto RECEIVED OCi .iR ~U07 CITY MgNA~ER'S OFFICE 3. Grant Management Highlights for Executives (Enclosure 4} This document ir~ciudes helpful information for homeland security grant management. please send the arlglnal signed ub~~4ec~pi~nt Agreement and signed Direct Deposit ~4u~horizatian cif applicable) to 1~ElVI at the following address; Nail; division of Emergency Management Attention: Section ~.~. Box 4487 Austin, T 78?734270 Please retain a copy of each form for your records. Caurler: Division of Emergency 11~anagerr~ent Attention: 8AA Section 58451. Lamar Austin, TX 78752 The deadline far returning the signed notice o~`~'r~b-pec~pien~ Award, and signed Direct Deposit A~c~horizatiar~ ~~; f appdicabde~ is November 4 ~DO7, The offer ofa homeland security soh-grant will be withdrawn if the required materials are not postmarked by the due date, Extensions to this date wil~ he -granted, ~f you have any program questions regarding ASP, please contact the SAA at ~ 12-424-75~~ ar 512-424-?841, Sin rely, Jack olley Chief Enclosures: I , DDS Approved ~'nvestt~~nts ~. ~~~~ Notice of Sub-recipie~~ Award 3. Direct Deposit Aut~oriaation 4. Grant ~Irla~age~nent ig~Iights~ far ~xec~~iv~s FY 2007 dnv~stments Approved by DHS 1. Improve fireless Communications Interoperabi~ity 2. Enhance state, Regional, and Local Emergency Planning - ~. Improve Citi~er~ Preparedness and Participation 4, Enhance Border Security ~. >~eveloplEnhance State and Regional ~`usian Center ~. Enhance sharing of Intelligence Lam Enforcement Data 7. Protect Critical Infrastructure S. Reduce vulnerability to Threats to Animals and Agriculture and Facilitate Emergency Response to Such Threats 9. Enhance Local, Regional, and state Incident Nlanage~nent Capabilities 1 ~, Improve Citizen Protection far ~VCajor I~isaster~ 11. Enhance state, Regional, and Local Emergency operations Centers 1 ~. Enhance specialized Response and I~econtarnination 1 ~. Irrl rove Emergency Public Inforrr~ation and darning p 14. Enhance ll~edical Incident Nlanaernent Systerr~ {1~1~S}Capabilities overnor' ~~vi~ion of ~~n~r~~n~y Ma~a~ernen~ .~ •.~ ~~. ~~0~" dub-R~~~pint Agreement ~r ~ #ar ~'~rr ~ ~~+~~~ City of Corp~r Cltrist~ date of Award October iZ, 2007 1, Sub-Recipient Name and Address ~. Prepared by: SheFi:ield, Mike 3, Award Number: 07-~R 1700-01 ~, Federal Great inforrnatian Federal Grant Title: Homeland Security Grant Rrogram Mayor Henry Barrett, ]r. City of Corpus Christi federal Grant Award Number: ~QQ7-G~-T7-~0~~ X201 ~,eopard Street Date Federal Grant Avwrarded to GD~Ir+I: August 13, 20Q7 Corpus Christi, T!( 7401 federal ~merger~~y Management Agency Federal Granti~rg Agency. National ~reparedrress Directorate 5. Award Amount and.Gra~nt erea~tdowns Note: Add~ti~nal Budget hee ~Attachent A}: No Tote I Awe rd Amount cP L~TPP ~~ sHSP uAS~ ~tl,er 97.053 97,074 9,071 97.Q~3 9l.OQ$ X1,,3$9, 4~. ~~ ~~r~ss.oo $sso,~oo.o~ ~s$,ias,~~ #s~s,ooa~o ~o.a~ zo.~o This award supersedes all previous awards. Performance Period: pct 12, 200? to deb 28, 2Q10 6. statutory Authority for Gant: This project is supported under Public Lavxr t09y90, khe Department of Homeland Security Appropriations Act of X007. 7. N~ethod of Peyment: Primary method is reimbursement, See the enclosed in~troctions for the process to follow in the submission of invokes, S. ~e~armentJ~uspension ~er~ificatian; Tie Sub-Recipient certifies that the subgrantee and its' contractor~~vendors are not preser~tiy debarred suspended, prapo~ed for debarment, declared ineligible or voluntarily excluded by any €ederal department or agency and do not appear in the ~x~luded Parties List System at http,llwww.epis.gov. g, Agency Approval ~ ~ ~ . Approving Ga~l~i Official: Signatr~re of Ga~M Ofti~lal: Jatk Colley, Chief Division of Emergency Management Office of the Governor I iD. ~ ~ub~Recipient Acceptance ~ have read and understand the attached 1`erms and Conditians~ Type name ar~d #itle of Authorized dub-Retiplent official: Signature of uh~Recipient Official: Hen~~r ~arre~t, ~iaya~c 11. Enter ~mplayer Identifcation Number {Eii~~ ~ Federal Tax ~dentifi~atian l~umher: 12. Date Signed : ~~ - ~~~~ ~~~~F ~3. DUB DATA: ~ s , - ! ~ I I Signed award and Direct Deposit Farm ~i# applic~ble~ must be returned to GDEM on or before the above due date. ~~ ~~R~~~~ co~~~fii~ ~u~l~o~ ~Nta DVERVIEw Sub-grant funds provided shall be used to provide law enforcement and emergency response communities with enhanced capabilities for detecting, deterring, disrup#ing, preventing, and responding to potential threats of manmade, natural disasters and acts of terrorism as described in the federal program guidelines, specifically: planning, equipment, trair-ing and exercise needs. All costs under these categories must be eligible under OMB Oircular No. A~87 Attachment A, located at htto:llwww,tritehouse.cavlamblcirculars~indexFhtml. ~ ~ AWARD AOOEPTAI~CE The Sub-recT~fer~t Ag~reemer~t is only an after until the sub,recipient returns the signed copy of the 26D7 Sub- recipientAgreement in accordance with the date provided in the transmittal letter and in the agreement. ~. CI~IDAN~ This Sub-recipient is subject to the program guidance contained in the U.S. Department of Homeland Security ~DH} FY 2007 Hameland Security Grant Program Guidelines and Application Kit The Program Guidance and Application Kit can be accessed at htt :~Iwww,o' .undo'. ovlod 1 rants m rams.htm. Federal Emergency Management Agency {FEMA} periodically publishes Information Bulletins to release, update, amend or clarify grants and programs which it administers. FEMA's National Preparedness Directorate Intarmation Bulletins can be accessed at http:llwww.o~p,c~sdaj.govlodpldocslbulletir~s.htr~ and are incorporated by reference into this sub-grant This sub award is also subject to any Hameland Security Gran# Program {HSGP~ grant guidance issued by GDt~M. ~. COM~LIANOB ~ FBD~I~L A. Sub-recipient hereby assures and certifies compliance with ail applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Oirculars A-~~, A-87, A-4 42, A-1 ~ 0, A~1 ~~, A-133; Ex. Order 12372 ~intergavernmental review of federal programs}; and 2S C.F.R, parts 18, ~~, 23, ~~, 3b, 38, 4~, 61, and 63, 86 or 70 {administrative requirements for grants and coopera~ve agreements}. B. Sub-recipient will comply with the organizational audit requirements of OMB Circular A~13, Audits of States, Local Governments, and Nan-Prat Organl~ations, a further described in the current edition of the Office ai` Gram Opera#ion~ DOG}'s Fr'narrcr`a1 Mar~agemerrt Guide {.tan ~a0~~ at htt :Ilwww.o' ,usda'. ov~od ldacslFinancial Mann ement Guide, df C. vllhen implementing FNMA National Preparedness Directorate funded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of the civil Rights Ant, as amended. The sub-recipient is required to take reasonable steps to ensure persons of limited English proficiency have meaningful access to language assistance services regarding the development of proposals and budgets and conducting FEMA funded activities, D. Sub-recipient agrees to comply with the applicable #inancial and administrative requirements set forth in the current edition of the Office of Justice Programs Financial Management Guide located at http,llwww.ajp.usdvt.gavloc~. E. Sub-recipient will assist the awarding egency {if necessary in assuring compliance with section 1 Dfi of the National Historic Preservation Act of 196 {1 U.S.O, 470, Ex. Order 11593 identification and protection of historic properties, the Archeological and Historical Preservation Act of 1974 {16 U,S.C. 469 a-1 et seq,}, and the National Environmental Policy Act of 1969 {42 U.S.O, ~ 421 ~, Federal Assurarrce~ F. Sub-recipient must comply {and must require contractors to comply with any applicable statutorily-imposed nondiscrimina~on requirements, which may include the Omnibus Grime Gantrol and Safe Streets Act of 3968 X42 U.S,C. ~ 37S9d~; the Victims of Grime Act X42 U,S,O. § 16664{e}}; The Juvenile Justice and Delinquency Prevention Act of 200 X42 U.S.C, ~ 5672~b~}; the Civil Rights Act of 1964 {42 U.S. 200Dd}; the Rehabilitation Act of 1973 X29 U.S~C. ~ 7 94}; the Americans with Disabilities Act of 4990 {42 U..C~ 4131-34~; the Education Amendments of 1972 {20 U.S.O. X1681, 168, 1686-8fi}; and the Age Discrimination Act of 1975 {42 U.S.O. ~ 6101-U7~; see Ex. Order 13279 equal protection of the laws for faith-based and community organizatians~. {Fedora! Assurance} GF if the sub-recipient i a governmental entity, it must comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of t 9?a X42 U.S.G. 4601 et seq,~, which govern the treatment of persons displaced as a result of federal and federaiiy~asisted programs; and Federal Assurance ... .a r_. ~. .... ~. .. .,.. -:. , - ... ~~.-. ._..~a~ -. ,,-.u . --r,. _.. ._. ....~_ ..,,.. ~X~ ~..a_rr.:,r_.~ :: ~. ,.,- ,-.... ,-„ . .t~. ~..~ ._ 1~•. , ..... ~.,~.ti-.tx-ns..~. _.sr ~.~c~r-~: -. ...:.,~._.,,.. ,max :s.-r:.-.-r rti. ~,.....~o-.y.. ~.. H~ if the sub•recipient is ~ governmental entity, it rrrust car~ply with requirements of 5 U.S.C. ~~ 1501-g8 and ~ 734-~8, which limit ce~#ain political activities of State or local government employees whose principal ernpkayment is in cannectian with an activity financed in whale or in part by federal assistance, Federal Assurance i. The sub-recipient will cooperate with any federal, State ar Council of Governments assessments} national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for tf~e assessment or evaluation of any activities within this project. J. Sub-recipient agrees to comply with any additional requirements set by their Council of Governments {CDG~ in the project notes area an the State Preparedness Assessment and Reporting Service {SPARS} website for each project, i.e. mutual aid agreements and UA! working group approvals, if applicable, K. Drug Free I~Ilarkplace As required by the Drug-Free Vvarkplace Act of 1988, and implemented at 28 CFR Part fi7, Subpart F, for grantees, as defined at ~8 CI=R Park ~7 Sections fi7.fi1~ and 67~fi~0. The sub-recipient certifies that it will ar will continue to provide a drug,free workplace by: "I ~ Publishing a statement notifying employees tfrat the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation ~f such prohibition; ~~ Establishing an on-going drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the grantee's policy of maintaining adrug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs; and the penalties #hat may be Imposed upon employees for drug abuse violations occurring irr the workplace; 3~ Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the staterxrent required by paragraph 3{tC~~~}; 4~ Notifying the employee in the statement required by paragraph ~3~~iC}~1 }that, as a condition of employment under the grant, the employee will abide by tha terms of the statement; and Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurdng in the workplace no later than five calendar days after such conviction; ~~ Notifying the Governor's division of Emergency Managemen#lState Administrative Agency ~GD~MlSAA~, in writing, within 1o calendar days after receiving notice under subparagraph 3{K}{4}, from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to GDEMISAA. Notice shell include the identification number~s~ of each affected grant; ~} Taking one of the following actions, within 84 calendar days of receiving notice under subparagraph B~K~~~~, with respect to any employee who is sa convicted a} Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 19?3, as amended; or b} Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, ar other appropriate agency; 7~ Making a good faith of€ort to continue to maintain adrug-free workplace through implementation of paragraphs 1 ~, ~~, 8~, 4}, ~~, and ~}, {Federal Certification} 4. COIl~PL1AN~E -STATE To the extent it applies, jurisdiction shall comply with Texas government Code, Chapter 788, 1 TAG x,141 e~ seq~, and the Uniform Grant Management Standards, State Uniform Administrative Requirements far grants and Cooperative Agreements, Subpart B, ~.14. 5. FAIL~R~TG CGMPLY GD~MISAA may suspend or terminate sub-av~ard funding, in whole ar in park, ar other measures maybe imposed for any of the following reasons; failing to comply with the requirements ar statutory objectives of federal law, failing to make satisfactory progress toward the goofs or objectives set forth in the sub-award application, failing to follow grant + ^ ~.C'eY-+r rt't+s~~=. - ~.i+:.. .~+.~~-• ~ r.~.i ~r .. _. .•~r+4r «.,-a.,,K: .ate .., ~~a-. rt~.~,a~~<.~.a.ti•a~. -t ?l :1' 'f'- -. .. .Wy,~~~.+. t..~a }1.ulr~.a ~~~. . .~ -.~.. _~ .rti. __ ..:1+~n • . ~ _,-~rl{.s -. rib.i+~]TYr+M.'+! l 4.' .,. } 117 c~1 t'-, ~~;{ ~Z~< .:?.~~':'i agreement requirerrtents ar special conditions, failing to submit required reports, or filing ~ false certification or other report or document. atisfactary Progress is defined as accomplishing the following during the performance period of the grant: requesting federal funds for purchases, training, etc. and deciding what purchases will be made, ordering the equipment, ensuring the equipment is shipped and received, and training is accomplished with the equipment {ar readied for deployment}. Ail of the aforementioned tasks must be accomplished in a timely manner. peciai Conditions may be irnpvsed on sub-recipient's use of grant funds anti! problems identified during grant manitnring visits conducted by CDEl~ audit and compliance personnel are resalved~ 6. CDNFLIT DF INTEREST The suh-recipient will establish safeguards to prohibit employees from using their positions for a purpose that constitutes ar presents the appearance of personal ar organizational conflict Qf interest or personal gain. ~i I.~BBYlNC As fequired by section ~3~5~, Title 31 of the U.. Code, and implemented at 28 CFR Part 9, far persons entering into a grant ar cooperative agreement aver $'! Og,OgD, as defined at 28 CFR Part fig, the suh-recipient certifies that: A. IVs Federal appropriated funds have been paid ar will be paid, by ar on behalf of the sub-recipient, to any person for influencing ar attempting to influence an officer or err~ployee of any agency, a Member of Congress, an officer ar employee of Congress, ar an employee of a Member of Congress in connection with the making of arty Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant ar cooperative agreement; ~. If any funds other than Federal appropriated funds have been paid ar will be paid to any person for influencing ar attempting to in~uence an officer ar employee of arty agency, a Member of Congress, an officer ar employee of Congress: or an employee of a Member of Congress in connection with this Federal grant ar cooperative agreement, the undersigned shall complete and submit Standard Form ~ LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 8. QEBARMENT, 1~PENI~N, & ETHER RESP~NSIB~lLITY MATTER As required by Executive order 1549, Debarment and Suspension, and implerr~ented at ~8 GFI~ Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part fi7, Section fix.a10. {Federal Certification} The sub-recipient certi#ies that it and its principals and vendors: A. Are not presently debarred, suspended, proposed far debarment, declared ineligible, sentenced to a denial of Federal benefits by a Mate or Federal court, or voluntarily excluded from covered transactions by any Federal department ar agency; sub-recipients can access debarment information by gosrrg to www.epl,c~ov and the Mate Debarred Vendor List www tbpc state,tx.us~comrnunitiesl~rocurementl~ro~glvendar_eerfarmanceldebarred. D. lave not within athree-year period preceding this application been convicted of or had a civil judgment rendered against them far commission of fraud or a criminal offense in connection with ob#ainirrg, attempting to obtain, or performing a public {Federal, State, or local} transac~'an ar contract under a public transaction; violation of Federal or state antitrust statutes or commission of embeaziement, theft, forgery, bribery, falsification or destruction of records, making faire statements, or receiving stolen property; C. Are not presently indicted for ar otherwise criminally or civilly charged by a governmental entity {Federal, Mate, ar local} with commission of any of the offenses enumerated in paragraph {~ }{b} of this certification; and D, Have not within athree-year period preceding this application had arre or more public transactions Federal, State, ar local} terminated for cause ar default; and E. v~here the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to thin application. {Federal Certification} ~, MQNITORING A~ dub-recipient will provide GDEl1~i, Mate Auditor, or DHS persar~nel or their authorized representative, access to and the right to examine all paper or electronic records related to the financial assistarrce~ •_lr x:•4,v ~.. L~r yt- ,. .n..i_ .iT'~' r... .._ ._ *.. .. w~S .1. } , s-1-.. .. Tr. ~. -. ~ _.. ..f-. ... ,.. s , }- •- - w`,~+N. ... :.-1 -_.: .-=•r' S:" F.. ti .r~r ~.. r_ - .r .,.. ~i ~ ~~:.,_ ... ~..+•,. -: B. Sub-recipient agrees to monitor its program to ensure ti~at federal awards are used far authorized purposes in compliance v+rith laws, regulations, and the provisions of contracts ar grant agreements artd that the performance goals are achieved, In addition, Councils of Governments will perform periodic monitoring of grant recipients to ensure compliance. C. DEMIAA may perform periodic reviews afsub-recipient performance of eligible activities and approved pra~ects. These reviews may include, without #imitatian: performance of an-site audit and compliance monitoring, including inspection of all grant-related records and items, comparing actual sub-recipient activities to thane approved in the sub-award application and subsequent rnadificatians if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, verifying infarn~ation provided in performance reports and reviewing payment requests, needs and threat assessments and stra#egies. 10, REPORTING A. A-1 ~3 Reporting Requirement ~ All sub~recipients must submit an audit report to the Federal Audit Clearinghouse if they expended mare than SgD,UOD in federal funds in one fiscal year, The federal Audit Clearinghouse submission requirements cart be found at htt :Ilharvester,cenus, av#sacl, A report must be submitted to GDEMJSAA each year this grant is active, B, Sub,recipient agrees to comply with all reporting requirements and shall provide such information as required to GDEMISAA for reporting as noted in the ~UD~ Federal Grant Guidelines andlor in accordance with GDE~IISAA guidance. C, Sub-recipient must prepare and submit performance reports to GDEI~ISAA for the duration of the grant performance period ar until all grant activities are completed and the grant is formally closed. Sub-recipient may also be required to submit additional information and data requested by GDEI~ISAA. ~ 1. USA ~F FUNDS A. Sub~recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification yr adoption of any law, regulation ar policy, at any level of government, without the express prior written approval of 1=EI~A National Preparedness Directorate. E. The sub~recipient agrees that all allocations and use of funds under this grant wii# be in accordance with the Homeland security Grant Program Guidelines and Application tCit for that frscal year and must support the goals and objectives included in the State Homeland Security Strategic Plan and the Urban Area Homeland Security ~UASI~ strategies, C. The sub-recipient afhcial certifies federal funds will be used to supplement existing funds, and will not replace supplant} funds that have been appropriated far the same purpose. Sub-recipient may be required to supply dacumentatian certifying that a reduction in non-federal resources occurred far reasons other than the receipt or expected receipt of federal funds. ~, REtMBUREIVIENT A. Sub,recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the authorized sub-recipient representative. B. Sub-recipient agrees to make no request for reimbursement for goods or services procured by sub~recipient prior to the performance period start date of this agreement. ~ ~. ADVANOE ~uNa~NG A, If a financial hardship exists, asub-recipient may request an advance of grant funds far expenditures incurred under this program, Requests must be made in writing by designated representative and submitted to GDFlVl1SAA. Z~vN ~zv..vr",+h-r....a.a,.....~...r.,~.,y..t y~.,.-..,,...... .. ~~y :'.5~. '~.`~ ,..t 3 .r•-, a, .rx--., _,-- •-. ~,~s. ti ~. .+., -.... .-~-.. ..., x _. .... < ~ ,. . -:, .-~:- s ~ ti . .r• This will be accomplished using the SPARS ~rebsite by fallowing the instructions far generating hardship letters, OD~MIAA wil! determine whether an advance will be made. B. if asub-recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules autGned in the Uniforrr~ Rule ~~ OFR Part fi, Uniform Administrative Requirements for grants and Oaoperative Agreements to • State and Laca# Governments, at htkp:11www,access,gpo.govlnarafcfrlwaisidx 04#28cfrv2,~04.html and the Un+form Rule ~8 OFr Part 7g, Uniform Administrative Requirements far Grants and Agreements including sub-awards with Institutions of Higher i=duration, Hospitals, and other Nonprofit Organizations, at http:flwww.access,gpa,ovlnaralcfrlwaisidx ~31~8cfr70~03~html, Sub-recipients must report any interest earned to GDEMfAA. Any interest earned in excess of ~1a0 must, on a quarterly basis, be remitted ta. Uni#ed States Department of Health and Human Services Division of Payment Management Services P.O.Box ~g2~ Rockville, MD ~D85~ ~ 4, TRAINING, ~~C~#~C1S~, & EQUIPMENT R~i~UIREM~NTS A. Sub-recipient agrees that, during the performance period of this grant, any and all changes to their sub-recipient agreement regarding planning, training, equipment, and exercises must be routed through the appropriate reviewing authority, either the local Council of Governments or Urban Area Security initiative ~l.1ASl~ llvorking group. B, Sub-recipients must ruintain an updated inventory of equipment purchased through this grant pragrarn in accordance with Uniform Grant Management Standards --111, state Uniform Administrative Requirements far Grants and Cooperative Agreements, Subpart C -Past-Award Requirements, reports, Records, Retention, and Enforcement, .32 equipment and the Office of Grant Opera~iorrs Financial Managemefr# Guide. C. The sub*recipient agrees that any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security," Exceptions to this requirement are limited to items where placing of the marking is not possible due to the nature of the equipment. ~ 5, URBAN AREAS SCU1~lTY INITATI1fE ~UASI~ GRANTS A. If the sub-recipient is a participant in a UASi program, during the performance period of this grant, sub-recipient agrees to adhere to the I~ASI strategy, goals, objectives, and implementation steps, B. Sub-recipient agrees that, during the performance period of this grant, all communications equipment purchases must be reviewed and approved by the Regional Interoperable Communications Committee and the UASI points of contact voting members}, if applicable, 1G, National Ir~oident I~anagerrtent System ~NIMS~ ar~d the Incident Command System ~1CS} Sub-recipients must have adopted and be implementing the National Incident Management System {NIMS and the Incident Command System ~ICS~ at the local level. NIMS compliance far 2007 must be achieved by completing actions outlined in the NIMS Implemen#ation Matrix, Beginning in FY g~' compliance will na longer be measured by self-cerkificatian, but will transition to performance-based questions and a measurement system of metrics. A. Adoption, The jurisdiction or organization must have formally adapted NIMS as its incident management system through ordinance, court order, or resolution. A cagy of the adoption dacumerrt should be provided to the Preparedness Section of the Division of Emergency Management. B, Implementation. The jurisdiction yr arganixation must be implementing the principles and policies of I~iiMS11OS, including these major requirements: 1 ~ identifying specifc NIMS training requirements for loco! emergency responder and emergency management positions; then obtaining ar providing required training, and documenting it, For further information an NIMS training, see: htt :f~www.fema. ovieme enc InimJnims trainin ,shtm ~} Updating jurisdiction or organization emergency plans and procedures to address the NiMIIOS organizational structure, major functions, concepts, policies, and procedures. 3} Utilizing NIiIIISiICS far day-today all-hazard emergency response and during exercises. 4} Participating in local, regianat, or intrastate r~utual aid programs. 5~ Maintaining an inventory of emergency response assets, and identifying key assets by resource typing standards developed by 1=ElNA to facilitate multi-agency response. Far resource typing information, see: htt ;I1www.fema. avlemer enc Inimslrm~rt.shtm g~ Complete the NIMS baseline assessment and develop a local NIM impler~entation plan. 7~ Participate in an all-ha2ard exercise program based an NIM that involves responders from multiple disciplines and multiple jurisdictions. Far a more detailed description of these requirements, as well as other NII~IfiS implementation requirements, see htt t~lwww,femar ovl dfleme enc Inimslirn r~ttrx states. df FY 06 Nll~ implementation requirements must be completed by September 3g, 2g07~ 1 ~. ~TH~R REQUIREMENT ~, poring the performance period of this grant, sub~recipient must maintain an emergency management plan at the Basic Level of planning preparedness ar higher, as prescribed ~yGDE~I, This maybe accomplished by a jurisdiction maintaining its awn emergency management plan yr participating in an interjurisdictional emergency management program that meets the required standards. If GDEI~I identifies deficiencies in the sub•recipkent's pfiar-, sub~recipient will correct deficiencies within ~a days of receiving notice of such deficiencies from GDEM. ~. Projects identified in the State Preparedness Assessment Repork System SPARS} ~www~texasdpa.cvm~ must identify and relate to the goals and objectives indicated by the applicable 14 approved pra~ect investments for the period of performance of the grant. Cr During the performance period of this grant, sub-recipient agrees that it will participate in a kegafily-adapted aunty andlor regional mutual aid agreernentr D, During the performance period, the sub-recipient must register as a user of the Texas Regional Response Networfic ~TRRN} and identify all major resources such as vehicles and trailers, equipment casting ~5,Og~ ar mare and specialized teamsJresponse units equipped andlor trained using grant funds ~i.e, hazardous material, decontamination, search and rescue, etc.. This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid ~, ub~recipients gust submit Fiscal Year SOOT Indirect Cost Allocation Plan signed by Cognizant Agency. Plan should be forwarded to the SAA along with the Planning and Administration Grant Budget Form. F. Council of Governments ~CGG~ wi#I follow guidelines listed in the FY D7 CG statement of llvork, . Up to ~ ~°lo of the program funds for SHSP, ll'AI and LE`fPP may be used to support the hiring offull arpark-time personnel to conduct pragranl activities that are allowable under the 1=Y ~Og~ HAP ~i,e., planning, training program management, exercise program management, etch The ceiling on personnel costs does riot apply to contractors, and is in addition to eligible management and administrative ~Nf&A} casts and eligible hiring of intelligence analystsr Sub- recipients may hire staff only for program management functions, not aperatianal duties. Hiring planners, training program coordinators, exercise managers, and grant administrators fall within the scope of allawabie program management functions. H. The state's 24 planning regions are voluntary associations of local governments organized pursuant to state law as regional planning aammissions, councils of government, development councils, and area councils. It is recognized that one of the major functions of state planning regions as homeland security grant sub-recipients is to perform a wide variety of planning and some prograrr~ administration for bath their raglan and an behalf of the cities and counties within the region that may afisa be homeland security grant sub-recipients. ~ 8. DLOINC THE GRANT A. The sub-recipient must have all equipment ordered by December 0, ~O~g. The last day far submission of knvaices is February 28, 2D~a. B, GDElVI1AA will close asub-award after receiving sub-recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual casts to awards modifcations and payments. if the close out review and reconciliation indicates that the sub-recipient is owed additional funds, GDEMfAA will send the final payment autarnatically to the sub-recipient. If the ub~recipient did not use ail the funds received, GDElI~1AA will issue a Grant Adjustment Native SAN} to recover the unused funds. .ter. _a, s.M ,. _a.. .•. f.•... _. ., .,,--..~ -:f'. ~r~ r.. -, .. ~r~,-..~.r .r. r-•.~~ _.s t.wsr ... ..5, .5..., .>:-'. ': F.". w.. r~.-r a_..~_..r -_..~. ,. t ...-. :.r.. .. t. ...-. f..rW~ r-w _. .is , f~~}~-i y' Y•v+~ °i zr~ R •i 1j 3i1~''i~lti`~'' r_.."1i ! :iii. C:~E,.J .a.. '~.? . GDEMIAA will unilaterally close out grant if sub recipient does not recarrc~le account and sign closeout GAN by June Sat", ~~t0. ~9. PIIBLt~A~'I~Ns ~. ub~recip'rent acknowledges that FEMA National Preparedness Directorate reserves aroyalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorise others to use, for Federal government purposes; ~1 ~ the copyright in any work developed under an award or sub-award; and {} any rights of vopyright to which a recipient or sub-recipient purchases ownership with Federal support. The Recipient agrees to consult with NPD regarding the allocation of any patent rights that arise from, or are purchased with, this funding, B. The sub~recipient agrees that all publications created with funding under this grant shawl prarninently contain the following statement: "This Document was prepared under a grant from the National Preparedness Directorate, United Mates Department of Homeland security. Paint of view or opinions expressed in the document are those of the authors and do not necessarily represent the official position or policies of U.~ Department of Horseland security." ~a~ R~~TRiCTI~N, DtCLAIMERS and N~TIES A. Approval of this award does not indicate approval of any consultant rate in excess of $45~ per day. A detailed justi#ication must be submitted to and approved ~y GDEII~IAA prior to obligation or expenditure of such funds. B. In cases where local funding is established by ~~Gs, release of funds by GDEI~ is contingent upon regional funding allocation approval by the sub-recipient's CaG governing board. ~. Notwithstanding any other agreement provisions, the porkies hereto understand end agree that GDEM's obligattans under this agreement are contingent upon the receipt of adequate funds to meet GDE1111's liabili~es hereunder. GDEM shall not be liable to the dub-recipient far costs under this Agreen-ent which exceed the amor~nt specified in the Native of dub-recipient Award. D~ Notice. All notices ar aamrnunication required or permitted to be given by either porky hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier, such as Federal Express, to the other party a# its respective address set forkh below or to such other address as one party shall give notice of to the other from time to time hereunder, wiled notices shall be deemed #o be received on the third business day fallowing the date of mailing. Natives sent by overnight courier shall be deemed received the following business day. Jack Galley, Ghief Division of ~rnergency Management Homeland ecuri#y office of the Governor P~ Dox 4087 Austin, TIC 78773-020 - ~l i.x. ~ ~~. .i~.~_... .. 1... • .~r~„F'.-'-!3':. -. ~.. .. .. .-.y .. rr..i.y• ~•-: l'i:`Y'.Y!. ar .4". .u .- -:}w-.--yi..V.~+• ..fi.i~ i.9-L.'~..~ .r1'. _ .a ~ .r=s~~ .: ... I.. ]-'::c.T~. v v- F ~ 74-158 For Comptroller's use only ~ ~Rev.12•~217~ DIRECT ~~P~ITI4~TH~RIZ~ITI~N ~IWsT~ucT~o[~ • Use only BLLiE or BLACK ink. • section ~ must be completed by the paying state agency. Alterations must be initialed, • Check all appropriate box~e~. For fur#h~r r'ns~ruc~ion~, see the hark of #hrs fora. TRANATI~N TYRE ~" ^ New setup (Sec~rans ~, 3 & 4) z ~ ^ Cancellation (Sactr'oJ~s ~ & ~} ~ ^ Interagency transfer ~ectr'ons 2 ~ ~) u~ ~ ^ exemption (Ses#ions ~ & 5) PAI~~~ IUE~IT~FIATI~N 1. Social Security number or ~ Federal Employer's IdeNilication ~FEI) ~ 3, dame U W (~ 5, Street address ^ Change financial institution (~ectraris ~, 3 & 4~ ^ Change account number [Sections ~, 3 & 4~ ^ Change account type ~ectror~s ~, 3 ~ ~~ 2. Mail code ~I! not knawr~, wi1J be completed ny FByr~g State Agency 6, City 4. Business phone number 1. State I S. IkP code A~TH~I~IZATI~N ~~~ ET#~~, CHANT DR ~AN~~LLATf~N g. Pursuant to Sear"an ~Q3.0~6, Texas Government Cede, l authorise the Comptroller of Public Accounts to deposit by electronic transfer payments owed to me by the State of Texas and, if necessary, debit entries and adjustments for any amounts deposited electronically in error, The Comptroller ~, sha11 deposit the payments in the financial institution and account designated below, I recognise that if I fail to provide complete and accurate informa- z tior~ on this authorization form, the processing of the form may be delayed ar that my payments may be erroneously transferred electronically. ~ l consent to and agree to comply with the National Automated Clearing House Association Pules and Regulations and the Comptroller's rules about ~ electronic transfers as they exist on the date of my signature on this farm or as subsequently adopted, amended or repealed. 1~, Authorized signature 1t. Printed name 12. Bate F~~AI~IAL INTITUTI~N ~~omp~~frl~r~ ~y f~r~~nc~~~ rrrsfifuf~on rs r~carnmer~ded.~ 13. blame 14. City 15, State '~' 18. Routing transit number 17. Customer account number [dashes required ~ YES) 18. Type 4l account ~ -~ ^ Chectclr~g ^ S$vir~$s ~ 19, Representative Warne [Please prir~r) 20. The W ~1, E~epresentative signature (DpJianal~ 22. Phone number 23. Date l ~E~IPTI~N: claim exemption ar~d request payment by state warrant {checl<~ because: ~ ~. [] I hold a p4sitian that is classified below gro~lp 8 in the position classification salary schedule ~ ~~. ^~I am unable to establish a qualifying account at a financial institution. ~ ~6, [] t certify that payment by direct deposit would be impractical andlor more costly to me than payment by warrant, W 29. Date (f1 2l. Authorized signature 28. Prinked name ~ANC~LLATI~~V BY AGENCY ~ 30. Reason 31. Doke C3 W ~AYIN STATE AGENCY 3~. Signakure 33. Printed name h ~ 35. Agency number ~ 34. Agency name W U W 3l. Phone number '~$. sate ~ 36. Comments _ - Grant Managem~n~ Highlights for Ex~cu~nves Once you have made the decision as to what projects to fund. The fallowing steps in the grant process are: t . ~R~ER equipment, training, and other authorised services in ~ timely manner. ~. RECEDE grant-funded goads and services and get them ready to use, 3. CJE the equipment, training, and other services you have purchased to increase readiness RISER: ~ Don't gait months to order equipment, particularly long lead-time items, such as custorn- built trailers or specialised vehicles, or equipment that is in high demand. ~ number of ~urisdictians have let their grant funds lapse because they didn't order early and the manufacturer could not deliver the equipment by the end of the grant period. • Don't wait until you have new equipment delivered to begin working on arranging the tralntng needed to use It and the maintenance arrangements needed to support 1t -the equipment may sit far months if the training you need is in great demand ar provided by a limited nurr~ber of providers. • Advise those who will be using new equipment what's carving as soon as possible so they can get ready to house ~t, ~11St~11 lt, rr~a~ntaln lt, andlor use fit. RECEDE: ~ Unpack and inspect equipment upon arri~ral. • Ensure new equipment is added to local equipment inventories and that vehicle lags are established for new grant-funded vehicles USE; Understand and comply with the grant restrictions on use on certain equipment whose purchase was funded with homeland security grants and insure that those who wili actually be using the equiprraent are aware of such restrictions. Ta obtain maximum benefit from new equipment, have the employee training, spares, cansumables, and maintenance required to operate new equipment in place as scan as possible, ~t is strongly recommended that executives review the status of their homeland security grant programs on a monthly basis with the grant project officer or officers and their financial officer. I~E~ DA'~E FAR ~04'~ GRANT' PRIES: November ~0, X047 -Deadline for jurisdictions and CDC to return signed subrecipient agreements to the State Adrriinistrative Agency {SAAB at the Crovernor's Division of Emergency Management. ~ December 0, ~D~ -Deadline for jurisdictions and Cis to commit {encumber} grant funds for purchase of equipment and services for approved projects. • February ~S, ~0~0 -End afcub-recipient grant performance period.