HomeMy WebLinkAboutC2008-047 - 3/5/2008 - NAAGREEMENT
BETWEEN
CITY OF CORPUS CHRISTI
AND THE
BEAUTfFY CORPUS CHRISTI ASSOCIATION
This agreement {"Agreement"} between the City of Corpus Christi ("City"} and the
Beautify Corpus Christi Association ("BCCA") formalizes the parties' joint mission to
lead efforts to achieve and maintain a cleaner and more beautiful environment far the
enjoyment of residents and visitors to the City. BCCA will work closely with the Clean
City Programs Coordinator to assist in addressing issues related to litter, recycling and
graffiti. The purpose of this Agreement is to solidify the parties' coordinated efforts in
the areas of:
• Participating in anti-graffiti efforts including sustaining efforts of volunteer groups
and the Corpus Christi Police Department;
• Increasing communication throughout the community regarding an#i-litter and
beautification activities;
• Encouraging neighborhood clean-up campaigns;
• Improving attitudes about recycling and increasing participation in the recycling
program, and increasing waste diversion through the new City recycling
initiatives,
• Providing leadership during community events for maintaining a sustainable
environment;
• Distributing information and educational materials regarding environmental
subject matters; and
• Promoting and assisting with City-wide environmental programs.
This Agreement is effective from February 15, 2008, through February 14, 2009.
BCCA shall designate the following Ci#y officials as ex-officio (voting} members of its
Board of Directors: Director of Neighborhood Services, Director of Streets and Solid
Waste Services, Chief of Police, or their designees.
The City shall provide a grant of $25,000 to BCCA in return for BCCA's efforts to
implement the scope of work described in Attachment A. The budget for this
Agreement is established in Attachment B.
2008-047
03/05/08
Beautify Corpus Christi Assn.
CONTACT INFORMATION:
City of Carpus Christi
Streets and Solid Waste Services
Attn: Jeffrey D. Kaplan, Director
2525 Hygeia St.
Corpus Christi, TX 78415
P.O. Box 9277
Corpus Christi, Texas 78469-9277
(361) 826-1970 Office
Beautify Corpus Christi Association
Attn: Ms. Daiquiri Richard
545 N. Upper Broadway, Suite #300E
Corpus Christi, Texas 7847fi
(361) 855-2888 Office
(361) 289-2060 Fax
Executed in duplicate by the parties this ~~~"" day of , 2008.
Attest:
Armando Chapa
City Secretary
City of Corpus Christi
eorge K. Noe
City Manager
Approved as to form: ~ , .2008
Elizab R. Handley
Assis nt City Attorney
for the City Attorney
Beautify Corpus Christi Association
L ~ E
i and Pittman
sident
t ti
Daiqu ichard
Executive Director
BCCA 2408 Agmt 20080211 braft3.doc
Page 2 of 6
Attachment A
SCOPE OF WORK
• Annual Work Plan
Within sixty (60) days of the effective date, the BCCA Executive Director will
meet with City staff from Neighborhood Services, Police, and Streets and Solid
Waste Services to develop an annual work plan that defines expectations for the
parties included in the Letter of Agreement.
THE FOLLOWING ITEMS WILL BE COORDINATED WITH THE CITY'S EX-
OFFiClO BOARD MEMBERS, CLEAN CITY PROGRAMS COORDINATOR,
AND OTHER CITY STAFF AS DIRECTED:
• Anti-Graffiti Efforts
BCCA shall assist the City by taking a proactive role in sustaining the efforts of
the Corpus Christi Police Department and various volunteer groups. BCCA will
facilitate public awareness campaigns when possible and assist in coordinating
eradication efforts.
• Community Communication on Anti-Litter and Beautification Activities
The BCCA Executive Director shall actively participate in anti-litter and City
beautification efforts and communicate with current and future leaders of
organizations, businesses, and citizens about the City`s anti-litter and
beautification activities at both formal and informal public events.
BCCA shall continue to partner in significant landscaping projects in the City.
BCCA shall work with TXDOT to ensure proper maintenance and adequate and
appropriate plant material along our community`s right-of-ways.
BCCA shall submit an application to Keep Texas Beautiful for the Governor's
Community Achievement Award. A copy of the completed application must be
submitted to the City's Streets and Solid Waste Services Department for
recordkeeping.
• Neighborhood Clean-Up Campaigns
BCCA shall assist in scheduling, promoting, coordinating, and supervising at
least four (4} community-wide clean-up events and two (2) Adopt-A-Beach clean-
up events. BCCA shall coordinate the dates with City staff to ensure that
adequate resources are available to support the events. BCCA shall take a lead
role in coordinating the recognition of participating organizations and individuals.
Utilizing additional grants, donations, funds, supplies, and in-kind assistance from
other entities, BCCA shall provide clean-up kits, including trash bags and gloves,
BCCA 2008 Agmt 20080211 Dralt3.doc
Page 3 of 6
to citizens involved in clean-up events. BCCA shall communicate the availability
of the clean-up kits as well as other resources to the community.
• Recycling
As part of the anti-litter and beautification efforts, the BCCA Executive Director
shall participate in recycling events and educate the public about the value of
recycling.
• Community Events
BCCA shall provide clean-up assistance at community events, such as the City's
Fourth of July parades and Buccaneer Day Parade, by distributing trash bags to
participants in order to educate the public about containerization and proper
was#e disposal.
BCCA shall continue to take a leadership role in speaking to civic groups, clubs,
students at area schools, and participants at area fairs and other venues #o
promote environmen#al excellence and sustainability throughout the community
in efforts to improve the City's aesthetic image.
• Promotion of City of Corpus Christi's City-wide Environmental Programs
BCCA shall help educate citizens about the City's various environmental
programs at the direction of the respective City departments (i.e., Water, Storm
Water, Solid Waste Services, Household Hazardous Waste Projects,
Wastewater, and Code Enforcement} in an effort to achieve a higher level of
environmental excellence for the community.
• Public Information and Education
BCCA shall coordinate a teacher training session presenting the "Keep America
BeautlfuP' and "Waste in Place" curriculums for local teachers and school
administrators. BCCA shall conduct presentations at civic groups, public events,
and schools to inform the public and educate them on the programs in our
community pertaining to this scope of work.
• Litter Critter Program and Household Hazardous Waste
BCCA shall continue to communicate to area groups and associations about all
Solid Waste Services that are currently offered or modified during the term of the
Letter of Agreement. These City programs are offered in an effort to increase
participation and, thereby, reduce the amount of debris that is disposed illegally.
BCCA 2008 Agmt 20080211 Draft3.doc
Page 4 of 6
THE FOLLOWING REQUIREMENTS WILL BE PRESENTED TO THE CITY'S
EX-OFFICIO BOARD MEMBERS OR THEIR DESIGNEES:
• Reporting
The BCCA Executive Director shall provide quarterly executive summary reports
to the Director of Streets and Solid Waste Services, or his designee, and to the
City's Ex-officio board members or their designees. The reports must summarize
the activities included in this scope of work and the progress made. Any
deviations from this scope of work must be included. The quarterly reports must
include copies of all monthly financial statements approved by the BCCA Board
of Directors during the period. The reports are due May 31, 2008, August 31,
2pD8, and November 34, 2008, and February 28, 2009. The final report must
summarize activities carried out in accordance with this scope of work, all
accomplishments, and any deviations.
• Review of financial records
Upon the City's request, BCCA agrees to make any and all financial records
available for review.
• Contract management
Management and primary contact for compliance with this scope of work and the
Letter of Agreement is the Director of Streets and Solid Waste Services or his
designee.
BCCA 2008 Agmt 20080211 ~ratt3.doc
Page 5 of 6
Attachment B
BEAUTIFY CORPUS CHRISTI ASSOCIATION
545 N. Upper Broadway, Suite 700E
Corpus Christi, Texas 78476
Phone (361) 855-2888 Fax (3G1) 289-2060
PROPOSED BUDGET FOR 2008
PROJECTED INCOME
Grant -City of Corpus Christi
Clear Channel Fundraisers
La Noche Bonita Event
Membership Income
Additional Income
Rent (In-Kind Donation)
$25,aaa.44
1 a,4aa.aa
1 s,aaa.4o
1,044.4a
5,4aa.ao
12,400.44
TOTAL INCOME PROJECTED
ADMINISTRATIVE EXPENSES
Health Insurance
I nternetlWebsite/Computer
Meals
Mileage
Miscellaneous
Office Supplies
Payroll for Executive Director
Postage & Delivery
Rent
Taxes -Payroll
Telephone
T-Mobile
Birch Telecom
Travel
TOTAL EXPENSES PROJECTED
$71,00.0_,04
Monthly Annual
Budget Budget
234.44 $ 2,808.00
75.00 900.04
75.00 940.44
150.00 1,840.00
41.fi7 500.04
75.OD 944.00
3750.00 45,040.00
20.00 240. DO
1,440A0 12,040.00
275.00 3,340.00
65.00 780.00
73.00 876.00
62.50 750.00
5 896.17 $ 70,754.04
BCCA 2408 AgmE 20086211 draft3.doc
Page fi of 6
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~' °f CTTY OF CORPUS CffiZISTI
`~°`~ n>~SCLOSURE of ~ ~ s~r
City of Corpus Christi O~inaace 171 I2, as amended, requires aII persons or firms seeidag m do 6osiness with tbs City
topp de the foilawing information. Every question must be answered. if the ques:rn ~s nor applicable, answer wnh
"IVA~~See reverse side for definitioas.
Claw!
P. O. BOX:
STREET: J X45 !~ . U ~,{ n # ~ r~TiY:~Drn~s CPn r ill ZR':"~..`
FIRM IS: 1. Cocporatiion (~Q 2. Fasmership ( } 3. SokE}wner ( }
4. Association ~~1. S. Other ( )
DLSCi,osaxE QUESTrorrs
if additional space is necessary, please use the reverse side of this gage or attach separate sheet.
I . State the names of each "employee" of the C~~'ttyy of Corpus Christi having an "aovnesshiq~ must" constituting 3%
or morn of the ownership in the above named"`fitm."
Name Job Title and City Department (if known)
~ ~~ ..
2. State the names of each "official" of the City of Corpus Christi having an "ownership innaes#" constituting 3% or
more of the ownership in the above named "firm."
Name Title
~ /~1 __
3. State the names of each "board mcmbe:" of the Cof~Corpus Christi having an "own~aip interest" constituting
3% or more of the ownership in the above named "
Name Bosrd, Commission, or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpos Christi who worked on aay
matter related to the subject of this contract and has an "ownership interest' catnstmmng 3% or more of the
ownership in the above named "fum: '
Consultant
CERTIFICATE
I certify that all information provided is trot and correct as of the date of this stazement.:hat 1 leave not ltnowingly
withheld disclosure of asy information requested; and that supplemental statements a.~ll be aromptly submitted to the
City of Corpus Christi., Texas as changes occur.
Certifying Person- ~ ~ ~ r i ~.E [}l QXZ~ 'T'itle: ~~c-z ~,~~ ~ v ~'t tJ~ C'
Signattue of Certifying Person: Date: ,~ ~