HomeMy WebLinkAboutC2008-198 - 6/10/2008 - ApprovedAMENDMENT NO. 7
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City' and Covm, Rehmet & Gutierrez
Ennineerins~, L.P. hereinafter called "Consultant" agree to the following amendment to the
Contract for Professional Services for Street Overlays Cluster 1 Bond 2008 fProiect No
84481, as authorized by:
Original Contract May 15, 2008 Administrative Approval $47,235.00
In the original contract, the SCOPE OF SERVICES shall be modified to include the
following paragraphs:
BASIC SERVICES
Scope of Project:
Nine (g) street locations throughout the City have existing pavement in average to poor
condition. The improvements will consist of limited pavement repair, hot-mix-asphalt-
concrete (HMAC) overlay, valve and manhole adjustments, limited curb repair and
pavement markings. The designated street locations are:
• River Hill Drive - FM 624 to Dead End
• Wandering Creek Drive -Leopard Street to Turkey Creek Drive
• Wildcat Drive - FM 624 to Teague Lane
• Carancahua Street -Hancock Avenue to Morgan Avenue
• Louisiana Parkway (n) -Santa Fe Street to Alameda Street
• Louisiana Parkway (s) -Ocean Drive to Santa Fe Street
• Louisiana Parkway (s) -Santa Fe Street to Staples Street
• Robert Drive -Gaines Street to Alameda Street
• Flynn Parkway -Bonner Drive, Philippine Drive to Holly Road.
All locations involve existing rights-of-way.
2. Pertorm limited field investigation as sufficient to estimate quantities for HMAC overlays,
curb and gutter repair and manhole and valve adjustments.
3. Attend and participate in project kick-off and review meetings (3 meetings) with City
staff.
4. Review available reports, record drawings, utility maps and other information provided
by the City pertaining to the project area.
5. Prepare one (1) hard copy and one (1) electronic copy of the Preliminary Engineering
Letter Report including data collected, pavement and base repair recommendations,
surtace and street preparations recommendations, typical cross-sections for each street
and a Preliminary Opinion of Probable of Cost.
2008-198 AMD. NO. 1
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06/10/08 1varleys Cluster iVVnE. No. 1Wntl. Na. 1.doc
Coym, Rehmet & Gutierrez Eng.
6. Review with City staff, revise and furnish one (1) hard copy and one (1) electronic copy
of the Final Engineering Letter Report. Format for the report as follows:
Summary
Streets Location Map (11" x 17")
Typical Section For Each Street
Opinion of Probable Cost
No public meetings are included in the scope of work.
8. Develop construction drawings in City standard format, however, sheets depicting street
work will be plan view only, 1" = 50' scale.
9. Prepare Opinion of Probable Construction Costs including contingency amounts.
10. Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
• Notice to Bidders
• Notice to Contractors - A
• Notice to Contractors - B
• Part A -Special Provisions
• Part B - General Provisions
• Part C -Federal Wage Rates and Requirements
• Part S -Standard Specifications
• Part T -Technical Specifications (if required)
• List of Drawings
• Geotechnical Report
• Notice
• Agreement
• Proposal/Disclosure Statement
• Performance Bond
• Payment Bond
11. Address comments received from the City for the pre-final (100%) submittal.
12. Update the Opinion of Probable Costs.
13. Provide Bid Phase Services:
a. Participate in the pre-bid conference and provide a recommended agenda for
critical construction activities and elements impacting the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
H:W OME1RaWelle\GEN\SUeels~&WS-Sireel Overlays Cluster 7 Wnd. No. 7 Wmtl. No. t.tloc
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The City staff will
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Consultant's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the Contractor.
14. Construction Phase Services not included in the scope of work covered by this
Amendment. Scope of Construction Phase Services to be determined.
15. Prepare monthly progress reports for submittal to the City. Monthly progress reports
shall be submitted by the 5th of each month.
ADDITIONAL SERVICES: None
CITY-PROVIDED DATA
1. Record Information
2. Aerial photo strip maps for each street at 1" - 50' scale.
3. Core borings to determine existing pavement and base thickness.
TIME OF PERFORMANCE
All Work in this Task Order shall be completed by the CONSULTANT on or before the dates
indicated.
Delive of Letter Re ort 14 da s after recei t of Cit -Provided Data
Delive of Pre-Final PS&E 100% 30 da s after a royal of Letter Re ort
Final PS&E 7 da s after a royal of Pre-Final PS&E
FEES
The fees for Amendment No. 1 are as follows:
Design Phase Services $69,165.00
Bid Phase Services $3,800.00
Construction Phase Services $0.00
TOTAL AMENDMENT NO. 1 $72,965.00
SUMMARY OF CONTRACT FEES TO DATE
Small A/E $47,235.00
Amendment No. 1 $72,965.00
TOTAL CONTRACT AMOUNT $120,200.00
H:ViOMEViedwlle\GEMStreatsl&148-Street Overlays Cluster 1 Wntl. No. 1 WM. Na. i.rloc
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CITY OF CORPUS CHRISTI
i
'Ang scobar, P.E.
Interim Assistant City Manager
RECOMMENDED
COYM, REHMET & GUTIERREZ
ENGI EERING L
S Zz o~
on Rehmet, P.E., R.P. L.S. (Date)
ice-President
5656 S. Staples Street, Suite 230
Corpus Christi, Texas 78411
(361) 991-8550 Office; (361) 993-7569 Fax
~~iV'-~ 0~~?~~T~
Kevin R. Stowers (ate) l
Interim Director of Engineering
ATTEST
City Secretary
A~ ROVED AS TO FORM
Assistant City Attorney (a )
Project Number: 6446
Funding Source: 550950-3530-00000-170102
Encumbrance Number:
~~...J.3.1.~- AUTHORILt~
9T COUNCIL.. ^^j~~08
1~..:. '
~SECRETARY~•
H:WOME\Rachelle\GEN1SUeeta\6446-SVeet Overlays Cluster 1 WM. No. 1 WrM. No. 7.tloc
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En~ee~i-u~.g L.P~Gutierrez
ENOINEERS•PLANNERS •SURVEYORS
April 30, 2008
8888 S. STAPLES, SUITE 230
CORPUS CHRISTI, TX 78411
361.881.8880 FAX: 381-883.7888
1228 N. TEXAS BLVD., SUITE 4
ALICE, TX 78332
381884.6821 FAX: 381884-0888
APR 3 0 ru03
Mr. Kevin Stowers
Interim Director of Hnginecring Services
City of Corpus Christi
Dept. of Engineering Services
P.O. Box 9277
Corlnts Christi, Texas 78469-9722
RE: Amendment No. 1
Street Overlays Cluster I
City of Corpus Christi
Project No. 6446
Dear Mr. Stowers,
Transmitted herewith is Amendment No. I to our small A/E Contract for tUe refereaccd project.
Ifyou have any questions or require additional infa•mation, please contact me at (36l) 991-8550
or email at donr~crgci.cmn, please give n1c a call.
Very truly yours,
COYM, REI-IMET S, GUTIEREZ
ENGINEERING, L.P.
~~ ~~
7. Don Rehmet, P.E., R.P.L.S.
Attachment
JDR/pjk
EXHIBIT "A"
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Exhibit B
Mandatory Requirements
(Revised September, 2001)
:t~ e u .
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until
he/she has obtained all insurance required herein and such insurance
has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of
the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City
named as an additional insured, showing the following minimum
coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include (] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
Exhibit "B" -Insurance Requirements
Page 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendardays
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred bythe
Consultant will be promptly met.
~~ ~~
ser#rast:
Exhibit "B" -Insurance Requirements
Page 2 of 3
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or"between "be"and "cancelled" and deleting the words "endeavorto"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
Exhibit "B" -Insurance Requirements
Page 3 of 3
City of
COl'pUS CITY OF CORPUS CHRISTI
Chnsti DISCLOSURE OF INTERESTS
w~
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Coym. Rehmet & Gutierrez Enoineering L.P.
STREET: 5656 South Staples. Suite 230 CITY: Corpus Christi ZIP: 78411
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association-
s. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Nama Job Title and Cily Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Nama Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: J. Don Rehmet P R.P.L.S. y1 Title: Prin/cipal) c'/
Signature of Certifying Person: r~'C~ Dater/'G Z/U p
EXHIBIT "C"
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DEFINITIONS
a. "Board Member". A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic ggain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, Joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, City Manager, Deputy Cittyy Mana er, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus~hristi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held" refers to holding or
control established through voting trusts, proxies or special terms o{ venture or partnership agreements.
f. "Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
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