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Home My WebLink AboutC2008-199 - 6/10/2008 - ApprovedAMENDMENT NO. 1 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City" and LNV Enpineerins~ hereinafter called "Consultant" agree to the following amendment to the Contract for Professional Services for Street Overlays Cluster 2 Bond 2008 (Project No. 64471, as authorized by: Original Contract May 30, 2008 Administrative Approval $44,950.00 In the original contract, the SCOPE OF SERVICES shall be modified to include the following paragraphs: BASIC SERVICES Scope of Project: Five (5) street locations throughout the City have existing pavement in average to poor condition. The improvements will consist of limited pavement repair, hot-mix-asphalt- concrete (HMAC) overlay, valve and manhole adjustments, limited curb repair and pavement markings. The designated street locations are: • Nueces Bay Boulevard - Up River to IH-37 • Tarlton Street -Greenwood to Washington • Up RiverRoad -Nueces Bay to Palm Dr. • Morgan Avenue -Crosstown to Baldwin • Baldwin Boulevard -Airport Road to Agnes All locations involve existing rights-of-way. 2. Perform limited field investigation as sufficient to estimate quantities for HMAC overlays, curb and gutter repair and manhole and valve adjustments. 3. Attend and participate in project kick-off and review meetings (3 meetings) with City staff. 4. Review available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. 5. Prepare one (1) hard copy and one (1) electronic copy of the Preliminary Engineering Letter Report including data collected, pavement and base repair recommendations, surface and street preparations recommendations, typical cross-sections for each street and a Preliminary Opinion of Probable of Cost. 6. Review with City staff, revise and furnish one (1) hard copy and one (1) electronic copy of the Final Engineering Letter Report. Format for the report is as follows: Summary Streets Location Map (11" x 17") Typical Section for Each Street Opinion of Probable Cost 2008-199 AMD. N0.1 M2008-142 Pa e 1 of 3 06/10/08 'easrs cw:gar sw~a. No w~a. so. 1.aoc LNV Engineering 7. No public meetings are included in the scope of work. 8. Develop construction drawings in City standard format; however, sheets depicting street work will be plan view only, 1" = 50' scale. 9. Prepare Opinion of Probable Construction Costs including contingency amounts. 10. Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to include: • Notice to Bidders • Part T -Technical Specifications (if required) • List of Drawings • Proposal 11. Address comments received from the City for the pre-final (100%) submittal. 12. Update the Opinion of Probable Costs. 13. Provide Bid Phase Services: a. Participate in the pre-bid conference and provide a recommended agenda for critical construction activities and elements impacting the project. b. Assist the City in solicitation of bids by identification of prospective bidders, and review of bids by solicited interests. c. Review all pre-bid questions and submissions concerning the bid documents and prepare, in the City's format, for the Engineering Services' approval, any addenda or other revisions necessary to inform contractors of approved changes prior to bidding. d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation concerning award of the contract. The City staff will: a. Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders. b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and process deposits for all bid documents, issue (with the assistance of A/E) any addenda, prepare and supply bid tabulation forms, and conduct bid opening. c. Receive the Consultant's recommendation concerning bid evaluation and recommendation and prepare agenda materials for the City Council concerning bid awards. d. Prepare, review and provide copies of the contract for execution between the City and the Contractor. 14. Construction Phase Services are not included in the scope of work covered by this Amendment. Scope of Construction Phase Services to be determined. 15. Prepare monthly progress reports for submittal to the City. Monthly progress reports shall be submitted by the 5~' of each month. ADDITIONAL SERVICES: None H:WOMEU2aWelle\GEMSVeets\6447Street Overlays Gustar 2Wntl. No. 1 Wmtl. No. i.da AMD. NO. 1 Pa e2of3 CITY-PROVIDED DATA 1. Record Information 2. Aerial photo strip maps for each street at 1" = 50' scale. 3. Core borings to determine existing pavement and base thickness. TIME OF PERFORMANCE All Work in this Task Order shall be completed by the CONSULTANT on or before the dates indicated in Table A. _ _ f _- ~-~_ _- En ineerin Letter Re ort 14 da s after recei 4t of Cd4-Provided Data Prefinal PS&E 100% 30 da s after a royal of Letter Re ort Final PS&E 7 da s after a royal of Pre-Final PS&E FEES The fees for Amendment No. 1 are as follows: Design Phase Services $68,180.00 Bid Phase Services $2,500.00 Construction Phase Services $0.00 SUMMARY OF CONTRACT FEES TO DATE Small A/E $44,950.00 Amendment No. 1 $70,650.00 TOTAL AMENDMENT NO. 1 $70,660.00 TOTAL CONTRACT AMOUNT $115,610.00 All other terms and conditions of the May 30, 2008 contract and amendments between the City and Consultant will remain in full force and effect. CITY/~JOF CORPUS CHRISTI ' g R. Escobar, P.E. Date Interim Assistant City Manager RECOMMENDED LNV EN f R I Dan S. Le ker, P.E. (Date) President 801 Navigation, Suite 300 Corpus Christi, Texas 78408 (361) 883-1984 Office; (361) 883-1986 Fax Kevin R. Stowers (Date) Interim Director of Engineering ATTEST ~---_ City Secretary A PROVED AS TO F/ORM ,/ Assistant City Attorney Date) N:W OMEViechelle\GEMSVee1s16447Sireet Overlays Cluster 2Wnd. No. 1Nmd. No. i.doc dl COUNCIL SECRETARY Project Number: 6447 Funding Source: 550950-3530-00000-170103 Encumbrance Number: AMD. NO. 1 Pa e3of3 .:cl LNV ENGINEERING Ic:. engineers & consultants April 30, 2008 Mr. Kevin Stowers, P.E. Interim Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi,'fc:cas 78469-9277 Re: Amendment to Professional Services Contract Street Overlays, Cluster 2 ~(pl~l~t1) Amendment No. 1 Dear Mr. Stowers, Please allow this letter to serve as our formal request to amend our Contract to include Professional Services as detailed in the attached Amendment No. 1 for Strcct Overlays, Cluster 2 project. The fee for Amendment No. l is $70,660.00. Sincerely, LNV ENt Dan S en~ecker, P.E. DSUjns Attachment P\NARRE7~N(,`OO1LpW 6LCC SUen O.ulsp4hf:fonlmnNmeNmenl NU P('mef Ln4AnxI NO 6MlWb Mx EXHIBIT "A" Pa elof1 801 NAVIGATION, SUITE 300 CORPUS CHRISTI, TEXAS 78408 (361) 863-1984 FAX (361) 883-1986 Exhibit B Mandatory Requirements (Revised September, 2001) CONSULTANT LIABILITY INSURANCE A. The Consultant shall not commence work under this Agreement until he/she has obtained all insurance required herein and such insurance has been approved by the City. Nor shall the Consultant allow any subconsultant to commence work until all similar insurance required of the subconsultant has been so obtained. B. The Consultant shall furnish two (2) copies of certificates, with the City named as an additional insured, showing the following minimum coverage in an insurance company acceptable to the City. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Notice of Cancellation required on all Bodily Injury and Property Damage certificates Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT 1. Commercial Form 2. Premises -Operations 3. Explosion and Collapse Hazard 4. Underground Hazard 5. Products/ Completed Operations Hazard 6. Contractuallnsurance 7. Broad Form Property Damage 8. Independent Consultants 9. Personallnjury AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT OR RENTED WHICH COMPLIES WITH THE TEXAS WORKERS= WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF THIS EXHIBIT EMPLOYERS' LIABILITY $100,000 EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT ENVIRONMENTAL IMPAIRMENT COVERAGE Not limited to sudden & accidental discharge; to include [ ] REQUIRED long-tern environmental impact for the disposal of [X] NOT REQUIRED contaminants BUILDERS' RISK See Section B-6-11 and Supplemental Insurance Requirements [ ]REQUIRED [X] NOT REQUIRED INSTALLATION FLOATER $100,000 Combined Single Limit See Section B-6-11 and Supplemental Insurance Requirements [ ] REQUIRED [X] NOT REQUIRED Exhibit "B" -Insurance Requirements Page 1 of 3 C. In the event of accidents of any kind, the Consultant shall furnish the City with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. II. HOLD HARMLESS A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. B. The Consultant shall obtain workers' compensation insurance coverage through a licensed insurance company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained through a licensed insurance company, then the contract for coverage shall be written on a policy and endorsements approved by the Texas State Board of Insurance. If such coverage is provided through self-insurance, then within ten (t0) calendardays after the date the City requests that the Consultant sign the contract documents, the Consultant shall provide the City with a copy of its certificate of authority to self-insure its workers' compensation coverage, as well as a letter, signed by the Consultant, stating that the certificate of authority to self-insure remains in effect and is not the subject of any revocation proceeding then pending before the Texas Workers' Compensation Commission. Further, if at any time before final acceptance of the Work by the City, such certificate of authority to self-insure is revoked or is made the subject of any proceeding which could result in revocation of the certificate, then the Consultant shall immediately provide written notice of such facts to the City, by certified mail, return receipt requested directed to: City of Corpus Christi, Department of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention: Contract Administrator. Whether workers' compensation insurance coverage is provided through a licensed insurance company or through self-insurance, the coverage provided must be in an amount sufficient to assure that all workers' compensation obligations incurred by the Consultant will be promptly met. ~~ ~~ sentras~ Exhibit "B" -Insurance Requirements Page 2 of 3 , ,~ III. On the certificate of insurance: • The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for workers' compensation coverage. • Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom right) shall be amended by adding the wording "changed or"between "be"and "cancelled" and deleting the words "endeavor to"and the wording after "left". If the cancellation clause is not amended in theACORD form, then endorsements shall be submitted. • The name of the project also needs to be listed under "description of operations". • At least 10-day written notice of change or cancellation will be required. IV. A completed Disclosure of Interest must be submitted with your proposal. Exhibit "B" -Insurance Requirements Page 3 of 3 City of COI'))US CITY OF CORPUS CHRISTI CilI'1St1 DISCLOSURE OF INTERESTS w~ City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answerwith "N/A". FIRM NAME: LNV Engineering STREET: 801 Navigation, Suite 300 CITY: Corpus Christi. TX ZIP: 78408 FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association- 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 7. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Job Title and City Department (if known) N/A 2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Title N/A 3. State the names of each board member of the City of Corpus Christi having an ownership interest constituting 3% or more of the ownership in the above named firm. Name Board, Commission or Committee Dan S. Levendecker Marina Advisory Board 4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest constituting 3%or more of the ownership in the above named firm. Name Consultant N/A CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Dan S. Levendecker„P~ ~ ~L q „Title: President Signature of Certifying Person: ~~~~g~ Date: Sr~3ti'~ EXHIBIT "C" Page 1 of 2 DEFINITIONS a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of Corpus Christi, Texas. b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as an independent contractor. c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether established to produce or deal with a product or service, including but not limited to, entities operated. in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stack company, joint venture, receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations. d. Official. The Mayor, members of the City Council, City Manager Depu~City Manager, Assistant City Managers, Department and Division Heads and Municipal Cou Judges o>` the Ci of Corpus Christi, Texas. e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or control established through voting trusts, proxies or special terms of venture or partnership agreements. f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. EXHIBIT "C" Page 2 of 2