HomeMy WebLinkAboutC2008-201 - 6/10/2008 - ApprovedCITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, hereinafter called "City", and MEI Maverick Engineering, Inc., hereinafter called
"Engineer", agree to the following amendments to the Contract for Engineering Services for North Port
Avenue from IH 37 to US 181 (Project No. 6264), as authorized and amended by:
Ori final Contract Aril 10, 2007 Motion No. M2007-095 $749,221.00
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION A. BASIC SERVICES shall be modified to
include Item No. 2 Design Phase (PS&E Development) as follows:
2. Desican Phase (PS&E Development). Upon approval of the preliminary phase (schematic
design), designated by receiving authorization to proceed, the A/E will:
a. Study, verify, and implement comments and recommendations from the 30% Schematic
Design including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City Operating
Department(s) and Engineering Services staff.
b. Prepare hydraulic analysis based on 5, 25, & 100-year design storm return frequency runoff
coefficients, time of concentration, rainfall intensities and drainage areas utilizing WinStorm
software.
c. Conduct an interim design review meeting with the City, TxDOT and the Port to verify the
design scope and design parameters.
d. Prepare one (1) set of Construction Bid and Contract Documents in City format (using City
Standards as applicable) for each phase, including Contract agreement forms, general
provisions and special provisions, notice to bidders, insurance requirements, bond
requirements, and preparation of other contract and bid related items; TxDOT
specifications and drawings to fix and describe, for one bid, the size and character of the
entire Project; description of materials to be utilized; and such other essentials as may be
necessary for construction and cost analysis.
e. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included under
Additional Services).
f. Prepare final quantities and estimates of probable costs with the recommended
construction schedule in accordance with TxDOT PS&E procedure. The construction
schedule will provide a phased approach to better track progress and payments.
g. Assimilate all pertinent review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
h. Provide 1 copy of pre-final plans and bid documents to the City staff for review and
approval purposes with revised estimates of probable costs. Compile comments and
incorporate any requirements into the plans and specifications, and advise City of
responding and non-responding participants.
2008-201
M2008-147
06/10/08 AMEND. NO. 1
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MEI Maverick Engineering ~TAVENUE~CONSl1LTANTWMENDMENTNO.iWMEN~MENTN0.IFREESE
i. Provide Quality Assurance/Quality Control (QA/OC) measures to ensure that submittal of
the pre-final and final complete plans and complete bid documents with specifications
accurately reflect the percent completion designated and do not necessitate an excessive
amount of revision and correction by City staff. The Consultant A/E and sub-consultant A/E
shall submit a letter declaring that all engineering disciplines of all phases of the submittals
have been checked, reviewed, and are complete prior to submission, and include signature
of all disciplines including but not limited to structural, civil, mechanical, electrical, etc.
Required with the pre-final plans is a "Plan Executive Summary" which will identify and
summarize the project by distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Advantages of selections
• ROW requirements and why
Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard TxDOT specifications items
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
j. Provide Traffic Control Plan with illumination, markings and striping, signalization for review
and approval by the City Traffic Engineering Department and TxDOT.
k. Upon approval by the Director of Engineering Services, provide one (1) set (hard copy and
electronic) of final plans and contract documents suitable for reproduction (In City Format)
and said bid documents henceforth become the sole property and ownership of the City of
Corpus Christi.
I. The City agrees that any modifications of the submitted final plans (for other uses by the
City) will be evidenced on the plans and be signed and sealed by a professional engineer
prior to re-use of modified plans.
m. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
n. Provide a Storm Water Pollution Prevention Plan.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION A. BASIC SERVICES shall be modified to
include Item No. 3 Bid Phase (Letting Phase) as follows:
3. Bid Phase (Letting Phase). The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
AMEND. NO. 1
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b. Assist the City in solicitation of bids by identification of prospective bidders, and review of
bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and prepare,
in the City's format, for the Engineering Services' approval, any addenda or other revisions
necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as revised by
the Engineering Services in accordance with the A/E's design phase estimate required
above, the Engineer will, at its expense, confer with City staff and make such revisions to
the bid documents as the City staff deems necessary to re-advertise that particular portion
of the Project for bids.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION A. BASIC SERVICES shall be modified to
include Item No. 4 Construction Phase as follows:
4. Construction Phase. The A/E will perform contract administration to include the following:
a. Participate in pre-construction meeting conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings, materials and
other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor and
authorize required changes, which do not affect the contractor's price and are not contrary
to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector and
contractor to observe the general progress and quality of work, and to determine, in
general, if the work is being done in accordance with the contract documents. This will not
be confused with the project representative observation or continuous monitoring of the
progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's construction
division); provide interpretations and clarifications of the plans and specifications for the
contractor and authorize minor changes which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
g. Make final inspection with City staff.
h. As applicable, review and assure compliance with plans and specifications, the preparation
of operating and maintenance manuals (by the Contractor) for all equipment installed on
this Project. These manuals will be in a "multimedia format" suitable for viewing with
Microsoft's Internet Explorer, version 3.0. As a minimum the Introduction, Table of
Contents, and Index will be in HTML (HyperText Markup Language) format, with HyperText
links to the other parts of the manual. The remainder of the manual can be scanned
images or a mixture of scanned images and text. use the common formats for scanned
images - GIF, TIFF, JPEG, etc.. Confirm before delivery of the manuals that all scanned
image formats are compatible with the image-viewing software available on the City's
AMEND. NO. 1
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computer -Imaging for Win95 (Wang) and Microsoft Imaging Composer. Deliver the
manuals on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line' drawings, inspection, and the contractor provided plans)
and deliver to the Engineering Services a reproducible set and electronic file (AutoCAD r.14
or later) of the record drawings. All drawings will be CADD drawn using DWG format in
AutoCAD, and graphics data will be in DXF format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form. All electronic
data will be compatible with the City GIS system.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 1
PERMIT PREPARATION shall be modified to include additional services for the U. S. Army Corp of
Engineers (USAGE) Nationwide Permit No. 14.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 2
TOPOGRAPHIC SURVEY shall be modified to include additional Topographic Survey services.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 4
ENVIRONMENTAL CLEARANCE AND PUBLIC INVOLVEMENT shall be modified to include
Programmatic Categorical Exclusion services. Prepare and submit a Historic Resources Study of the
project corridor to support the Environmental Categorical Exclusion Report as required by the Texas
Department of Transportation (TXDOT). The Historic Resources Study will evaluate the project corridor and
identify/document the presence of historically significant properties in the Area of Potential Effects. Prepare
and submit an Archeological Reconnaissance Survey of the project corridor to support the Environmental
Categorical Exclusion Report as required by TXDOT. The Archeological Reconnaissance Survey will evaluate
the project corridor and identify/document the presence of potential archeological significant sites.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 5
CONSTRUCTION OBSERVATIONS SERVICES. Upon receiving authorization from the City to proceed,
the A/E will provide a project representative (PR) to provide full time construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks of
materials and equipment by the PR and assistants, the A/E shall endeavor to provide further
protection for the CITY against defects and deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will confer with
A/E regarding PR's actions. PR's dealings in matters pertaining to the Contractor's work in
progress shall in general be with A/E and Contractor, keeping the CITY advised as
necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-construction
conferences, progress meetings, job conferences and other project-related meetings as
required by the City, and prepare and circulate copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction of A/E.
AMEND. NO. 1
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4. Interpretation of Contract Documents: Report when clarifications and interpretations of the
Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of availability
of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a Shop
Drawing or Sample submittal for which PR believes that the submittal has not been
approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will not
produce a completed Project that conforms to the Contract Documents or will prejudice
the integrity of the design concept of the completed Project, or has been damaged, or
does not meet the requirements of any inspection, test or approval required to be made;
and advise City and A/E of that part of work in progress that PR believes should be
corrected or rejected or should be uncovered for observation, or requires special
testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public agencies
having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences, reproductions of
original Contract Documents including all Change Orders, Field Orders, Work Change
Directives, Addenda, additional Drawings issued subsequent to the Contract, A/E's
clarifications and interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to Contractor, and other
Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours on
the Site, weather conditions, data relative to questions of Change Orders, Field Orders,
Work Change Directives, or changed conditions, Site visitors, daily activities, decisions,
observations in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to A/E and the City.
AMEND. NO. 1
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8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and Sample
submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site accidents, any
Hazardous Environmental Conditions, emergencies, or acts of God endangering the
Work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two photographs
per day, including an adequate amount of photograph documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of observed
items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and Contractor and
prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and make
recommendations concerning acceptance and issuance of the Notice of Acceptability of
the Work.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 6
WARRANTY PHASE. Provide a maintenance guaranty inspection toward the end of the one-year
period after acceptance of the Project. Note defects requiring contractor action to maintain, repair,
fix, restore, patch, or replace improvement under the maintenance guaranty terms of the contract.
Document the condition and prepare a report for the City staff of the locations and conditions
requiring action, with its recommendation for the method or action to best correct defective conditions
and submit to City Staff. Complete the inspection and prepare the report no later than sixty (60) days
prior to the end of the maintenance guaranty period.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 8
GEOTECHNICAL INVESTIGATION AND TESTING shall be modified to include Construction Testing
Program. Upon receiving authorization from the City to proceed, conduct a subsurface geotechnical
investigation to determine in-situ soil types and characteristics and existing pavement materials along
the Project corridor. Perform laboratory testing of soil samples and develop alternative pavement
sections for the projected traffic volumes based on a 20-year pavement life. Document findings
(including boring logs) and recommendations in a written report. The scope of services for materials
testing during construction will be prepared upon completion of the Design Phase.
EXHIBIT "A", PART 1. SCOPE OF SERVICES, SECTION B. ADDITIONAL SERVICES, ITEM NO. 11 ROW
ACQUISITION SURVEY. Upon receiving authorization from the City to proceed, the A/E will review
existing ROW and easements to ascertain any conflicts and provide field ROW surveys and submit
ROW descriptions for the City's use in the acquisition process. All work must comply with Category
1-A, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and conform with the
City's Global Positioning System (GPS) control network and comply with all TxDOT requirements as
applicable. A/E Consultant will be required to perform all necessary deed research. The scope of
services and associated fees for preparing metes & bounds descriptions for additional ROW parcels
to be acquired will be prepared at the beginning of the Design Phase.
AMEND. NO. 1
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EXHIBIT "A", PART 3. FEES shall be modified and is attached as Exhibit "B" Summary of Fees.
All other terms and conditions of the April 10, 2007 contract, as amended, between the City and the Engineer
will remain in full force and effect.
CITY Of CORPUS CHRISTI
gy ~`w•- -d 3 D8
g I R. Escobar, P. E. Da e
Interim Assistant City Manager
MEI MAVERICK GI RING I l .
By ~ 3 G-~--.
. " ill" Hu Date
Division Manager
400 Mann Street, Suite 200
Corpus Christi, TX 78401
Phone (361) 696-3500
Fax (361) 696-3599
RECOMMENDE
gy `~ ~ .~~
Kevin Sto ers, Date
Interim Director of Engineering Services
ATTEST
By
Armando Chapa, City e~retary
'= ~Q~ D" ~~~,,, AUTHORita
sr caulrca... oc~~~o~Q~~.
f11A1~]~J.
APPRO)/ED AS TO FORM
Assistan City Attorney Date
AMEND. NO. 1
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lV~l MAVERICK
ENGINEERING!, INC.
Apri125, 2008
Kevin Stowers
Interim Director of Engineering Services
City of Corpus Christi, TX
P.O. Box 9277
Corpus Christi, TX 78469
SUBJECT: NORTH PORT AVENUE FROM III 37 TO US 181
PROJECT N0.6264
Dear Mr. Stowers:
Maverick Engineering, Inc. (MAVERICK) submitted a Draft of the Engineering Letter Report to
the City on 11/28/2007. The City conducted a document review meeting with all required parties
on 1/30/08. MAVERICK is in receipt of all comments and is now in the process of finalizing the
Letter Report. As we aze all aware, the North Port Avenue project has a very tight design
development window therefore MAVERICK requests authorization to proceed with the Design
Phase of the project.
The Design Phase will incorporate the following: prepaze plans, specifications, estimates (PS&E)
and other required contract documents for street, drainage and utility improvements to North Port
Avenue from IH 37 to US 181. The construction consists of approximately 7800 LF of new 4-
lane C3 Collector roadway (48-ft. back-to-back of curbs) and associated pavement marking and
signage improvements; new traffic signalization improvements at the Port Avenue/Winnebago
Street intersection; new 5-ft. wide concrete sidewalks; new concrete driveways; new 18" to 6x4
reinforced concrete storm sewer conduits, inlets, and manholes; new 6" to 12" PVC waterlines
and appurtenances; new 8" PVC wastewater main with associated manholes; new seeding for
erosion control; and temporary traffic control; together with all appurtenances. The pavement
design will be a 20-year design pavement life using a terminal serviceability index of 2.0 along
with a required SN of 4.45. Our design package will include a flexible pavement section in the
base bid with a rigid section identified as an additive alternate bid item.
Pursuant to Team meeting with the City of Corpus Christi we will continue to address the
following items during final design.
1. Consultant has met with TxDOT in order to collect all Draft Engineering Letter
Report comments for inclusion into fmal document submission.
2. Consultant has met with AEP to provide utility relocation preferences along with
cleazance requirements of project. Team provided AEP with strip maps that identified
400 Mann S[., Suite 200 Corpus Christi, Texas 78401 AMEND. NO. 7
361.696-3500 • Fax 361.696-3599 • www.maverickengineering.com EXHIBIT "A"
Page 1 of 3
all utility poles which were in conflict with proposed improvements. Team will
monitor AEP progress.
3. Consultant has met with PCCA staff to verify lane widths and associated curb radius
required for proper vehicle movement on and onto Port Avenue.
4. Consultant has received the Traffic/Pazking study prepared by Wilbur Smith
Associates for project azea. Consultant has provided traffic projections to Wilbur
Smith for comparative analysis. Team received concurrence from Wilbur Smith on
February 15, 2008.
5. Consultant to provide pazking lot landscape design in accordance with City ordinance
requirements.
6. Consultant to use approved way finding signage. Consultant to provide proper budget
for signage program in overall budget development.
7. Consultant to provide adequate street and pedestrian lighting throughout project
corridor.
8. Consultant to coordinate improvements with UPRR. Team to commence permitting
process requirements with UPRR.
9. Consultant to provide flap gates at Salt Flat Drainage Ditch. Team to pursue
improvements under nationwide permit.
10. Consultant to coordinate proposed effluent line with new Broadway WWTP
consultant.
11. Consultant to include design of new alternative off street pazking lot in design
package. City has identified property located at the SW corner of Port/Dempsey
intersection.
12. Consultant to include rigid pavement as an alternate bid item in project.
13. Consultant will pursue USACOE nationwide permit for storm water outfalis into Salt
Flats Drainage Channel.
Maverick Engineering, Inc. proposes to complete this additional work for the Lump Sum Fee of
$1,970,108.00. The following presents the detail breakdown of fees for this Amendment #1.
FEE FOR BASIC SERVICES
1. Design Phase (PSBcE Development)
2. Bid Phase (Letting Phase)
3. Construction Phase
Subtotal Basic Services Fees
FEE FOR ADDITIONAL SERVICES (Allowances)
1. Permit Preparation (as applicable)
1.1 US ACOE (Nationwide Permit #14)
$1,226,299.00
24,755.00
20.166.00
$1,271,220.00
2. Topographic Survey
3. Environmental Clearance and Public Involvement (CE Process)
3.1 Programmatic Categorical Exclusion
4. Construction Observation Services
9,682.00
47,500.00
23,974.00
365,000.00
AMEND. NO. 1
EXHIBIT "A"
Page 2 of 3
5. Wamm-ty Phase
6. Geotechnical Investigation and Testing
6.1 Construction Testing Program
7. ROW Acquisition Survey
Subtotal Additional Services Fees
TOTAL FEE TO BE AUTHORIZED FOR AMENDMENT #1
9,140.00
175,972.00
67.620.00
$ 698,888.00
$ 1,970,108.00
Submittal to the TDLR for plan review and approval will be initiated immediately upon issuance
of the fmal plans to the City.
The Consultant design team will submit design phase documents in July, 2008.
If you have any questions, please call me at (361) 696-3500 or (832) 654-4767.
Sincerely,
Maverick Engineering, Inc.
~~~~
W.D. "Bill" Huff, P.E.
Infrastructure Division Manager
APPROVED:
Kevin Stowers Date
Interim Director of Engineering Services
CC: Jerry Shoemaker, P.E., City of Corpus Christi-Engineering Services
AMEND. NO. 1
EXHIBIT "A"
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AMEND. NO. 7
EXHIBIT "B"
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AMEND. NO. 1
EXHIBIT "B"
Pa e2of3
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AMEND. NO. 1
EXHIBIT "B"
Pa e3of3
~,y~ City of
^ COI'pl1S CITY OF CORPUS CHRISTI
Ct1T1St1 DISCLOSURE OF INTERESTS
war
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Maverick Engineering, lnc
STREET: 400 Mann Street. Suite 200 CITY: Corpus Christi, TX ZIP: 78401
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: W.D. "Bill" Huff P. Title: Division Manaoer
Signature of Certifying Person: Date: ~ ~3U- D~
EXHIBIT "C"
Pa e 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership corporation, 1oint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Ci y of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
Pa e2of2