HomeMy WebLinkAboutC2008-207 - 6/17/2008 - ApprovedPage 1 of 19
State of Texas §
County of Nueces §
BAYFEST SHORT TERM 2008 LEASE
Know All By These Presents:
This short term LEASE AGREEMENT is between the City of Corpus Christi, a Texas
home-rule municipal corporation ("City"), acting through its City Manager or designee,
and Bayfest, Inc., a Texas non-profit corporation, ("Bayfest"), acting through its duly
designated agent, and in consideration of the covenants contained herein.
1. Definitions.
a. City -means the City of Corpus Christi, a Texas home-rule municipal
corporation.
b. Bayfest -means Bayfest, Inc., a Texas non-profit corporation.
c. Bayfest's Agent - means a duly authorized representative of Bayfest, Inc.
d. Premises -means the site for the Bayfest Event, as more fully described on the
attached and incorporated Exhibit A.
e. Event -means the annual festival and related activities sponsored by Bayfest.
f. City Manager -means the City's City Manager or designee.
g. Parks Director -means the City's Director of Parks and Recreation or designee.
h. City Traffic Engineer -means the City's Traffic Engineer or designee.
i. Police Chief -means the City's Police Chief or designee.
j. Risk Manager -means the City's Director of Risk Management or designee.
k. City Attorney -means the City's Attorney or designee.
I. Projects -means Bayfront realignment repairs and renovations. The Projects
will affect parking, streets, and Premises identified in this Lease.
m. City Secretary -means the City's City Secretary or designee.
2. Term. This Lease Agreement takes effect upon execution by the City Manager.
Bayfest will be entitled to use of the Premises from September 16 to October 1. The
use periods are more fully described in Exhibit B incorporated and attached hereto.
City Manager may authorize amendment to Exhibit B for the year 2008.
2008-207
Ord. 027721
06/17/08
ihort.Term. Lease. doc
Bayfest, Inc.
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3. Premises. City grants to Bayfest the privilege of using the following described
City property to conduct its annual Bayfest Event:
Memorial Coliseum Parking Lots and McCaughan park.
4. Premises Revisions. Requests by Bayfest for use of additional City-owned
areas requires prior written approval from the Parks Director.
If Exhibit A is revised, a new Exhibit A will be filed with the City Secretary and Parks
Director and will supersede the existing Exhibit A. Any new Exhibit A becomes
effective upon its filing with the City Secretary.
5. Event Layout Diagram (Exhibit C, to be attached at least 2 weeks prior to Event).
Bayfest must provide the Parks Director a diagram explaining the final Event layout
for all related activities at least two weeks prior to the Event. Layout of the Event is
subject to the approval of the Parks Director.
6. Special Event Fee. Bayfest must pay City aone-time Special Event Permit fee
in accordance with City ordinance.
7. Payment of City Costs. In consideration for the use of City property, Bayfest will
pay the City within 30 days after the City submits a bill to Bayfest for the actual costs
incurred- for services rendered, including, but not limited to, any City services provided
by the Parks & Recreation Dept., Police Dept., and any other City department.
The Parks Director will bill Bayfest for these costs within thirty (30) days after the
Event each year. The bill will provide an itemized breakdown of the City charges for
services rendered (setup and takedown, Event clean up, street sweeping and repair
categories). Upon receipt of written request of Bayfest's Agent, the Parks Director will
furnish reasonable supporting documentation of these charges within ten (10) calendar
days. If there is a hurricane or other storm event that eliminates the Event or that
reduces attendance at the Event by more than 50% from the prior year's attendance
levels, the City Manager is delegated the authority to adjust the billing of City's Direct
Costs.
A. Direct Costs. City's Direct Costs in assisting with the Event include but are
not limited to:
1. Damages to City property within the Premises as a result of the Event, which
will be billed at the cost of repair. Damages may be repaired by Bayfest, subject
to approval of the Director.
2. Costs of labor contracted for clean up, or additional clean up required by the
Director of relevant City departments, at applicable City rates for the year billed;
see B.7. and Section 22. below. (Bayfest will be given the opportunity to hire
and work its own clean-up crew during and after the Event.)
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3. Costs of Police Officers provided for security, crowd control, traffic control,
and off-site traffic control, at applicable city rates for the Police Officers assigned.
Bayfest will be responsible for 100% of all City non-police Direct Costs and 50%
of police actual costs for 2008 Event.
4. Costs of set-up and takedown, at applicable city rates for the employees
assigned for the year billed, see B.2. And B.3. below.
Parks Director will provide an annual itemized bill of Direct Costs, if any, within 30
days after the Event closes. Bayfest will pay City's Direct Costs, if any, as billed
within 30 days after Parks Director tenders bill to Bayfest.
B. City Services. Billing and Payment will be made as set out in Section 7
above for the following list of actual services actually provided by the City at each
annual Event ("City Services') including but not limited to:
1. Provide Premises ground and street trash removal services, up to
approximately six (6) trash (brush) trucks and approximately 100 trash barrels, as
available, for placement in designated areas in and around the Premises.
Bayfest must provide plastic trash bags for the trash barrels.
2. Furnish and transport approximately 80 picnic tables, as available, to and
from the Premises, for the Event annually.
3. Provide Park Construction Crews one 8-hour day before and after the Event
(two days total) annually to transport Bayfest's property to and from Bayfest's
warehouse; remove hay and sand from designated Bayfest Premises; and
dispose of used vendor tickets.
4. Furnish and/or transport barricades, signs, cones, etc. to the Premises (see
Section 13).
5. Provide other services requested by Bayfest's Agent.
C. Notice of Costs. At least 60 days before the Event the Parks Director,
Police Chief, and City Traffic Engineer will meet with Lessee representatives and
execute an exhibit describing City Services to be provided for the Event and the
cost to be paid to City. That exhibit shall be attached as Exhibit E. Notwithstanding
the cost shown in Exhibit E, Lessee shall be liable for all actual cost incurred by
City related to the Event even if the actual cost exceeds the cost shown in Exhibit
E.
D. Late Payment Fee. Bayfest's failure to pay City's bill within 30 days after
submittal to Bayfest shall result in a late payment fee being assessed against
Bayfest. The late payment fee shall be 5% of the amount due, as shown on City's
bill, and said fee will be added to the amount payable to the City.
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8. Deposit. Bayfest must pay a deposit of $2,000 at least one month in advance of
the Event, made payable to the City. The deposit will be used to reimburse the City for
any costs incurred for trash pick up or removal of any structures or repairs to City
property. If no costs are incurred and Direct Costs are paid, the deposit will be returned
to Bayfest within 30 days after the Event.
9. Annual Planning Meetings. Four months prior to each year's Event the Parks
Director, Street Director, Police Chief, and City Traffic Engineer will meet with
Bayfest representatives to agree on City Services to be provided and discuss the costs
of the City Services for the Event. Bayfest Agent may request additional meetings.
10. Notice. Notice may be given by fax, hand delivery, or certified mail, postage
prepaid, and is deemed received on the day faxed or hand delivered or on the third day
after deposit if sent certified mail. Notice must be sent as follows:
If to City:
Director of Parks and Recreation
City of Corpus Christi
P.O. Box 9277
If to Lessee:
Bayfest, Inc.
P.O. Box 1858
Corpus Christi, TX 78403-1858
Corpus Christi, TX 78469-9277
(361)880-3461
FAX (361) 880-3864
(361)887-0868
FAX (361) 887-9773
11. Temporary Street Closures (Exhibit D, attached). All temporary street
closures requested by Bayfest are subject to the requirements of City Ordinances, and
require the City Council to confirm the closures. The decision to confirm the closure of
the streets is within the sole discretion of the City Council acting upon the application at
the time the application is submitted.
12. Parking. Bayfest will provide parking and signage for people with disabilities in
close proximity to the Event entrance and its related activities defined on the Premises
map (Exhibit A). In addition, Bayfest will provide no more than 5 parking passes for
City personnel scheduled to work during the actual Event and related activities.
13. Barricades, Traffic Signs. Bayfest must provide barricades and traffic signs
required by the City Traffic Engineer that include temporary directional signage to the
nearby attractions/facilities affected by the street closures and traffic circulation around
the Event.
Street access to Premises may not be blocked or partially blocked without detour
signage and alternate street access. Bayfest must pay the cost of additional signage.
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14. Signage and Advertising. On Premises signage and advertising proposed for
the Event must receive the Parks Director's prior written approval. Bayfest's Agent
may request inflatable advertising only for Events that receive national television
exposure, which must be pre-approved by the Parks Director prior to being installed.
On all advertising for the Event, Lessee shall recognize City's contributions to the Event.
15. Rest Rooms, Drinking Water and First Aid. Bayfest must provide adequate
portable rest rooms, including restrooms for people with special needs, and drinking
water for the public as determined by the Parks Director. A first aid station must also
be provided throughout the duration of the Event.
16. Insurance. Bayfest's Agent must furnish to the Risk Manager Commercial
General Liability insurance for the length of the Event and its related activities
protecting against liability to the public. The insurance must have at a minimum, policy
limits of $1,000,000 Combined Single Limit per occurrence for personal injury, death,
and property damage. Bayfest and its volunteers, contractors and subcontractors
driving on the Premises must have automobile liability insurance, which covers all
owned and non-owned automobiles on Premises with at least the statutory bodily injury
$25,000 per person, $50,000 per occurrence, $ 25,000 property damage limits.
Bayfest's contractors and subcontractors that deliver tents, temporary structures,
stages, bleachers, and other large items utilized for the Event must have owned and
non-owned automobile liability insurance with at least a $500,000 combined single limit.
Bayfest must also furnish insurance in the form of an accident policy for volunteers with
minimum limits of $10,000 for death or dismemberment and limits of $5,000 for medical
expenses. If alcohol is served at any of Bayfest's Events on Premises then Liquor
Liability insurance in the amount of $1,000,000 combined single limit must be provided
by the entity serving the alcohol. The City must be named as an Additional Insured on
all liability policies. Bayfest must furnish the Certificates of Insurance in at least the
above minimum amounts to the City's Risk Manager two weeks prior to the
non-exclusive use period each year.
Bayfest must require all volunteers to sign an accident waiver form that Bayfest must
keep on file. The City Attorney will approve the form. In the event of accidents of any
kind, Bayfest must furnish the Risk Manager with copies of all reports of these
accidents at the same time that the reports are forwarded to any other interested
parties.
In addition, Bayfest must provide copies of all insurance policies to the City Attorney
upon City Manager's written request. Said insurance must not be canceled, non-
renewed or materially changed without 30 days prior written notice to the Parks
Director. The Risk Manager may increase the limits of insurance upon two (2) months
written notice to Bayfest. Bayfest agrees to comply with the insurance provisions on
attached Exhibit F.
17. Indemnity. Bayfest must indemnify and hold City, its officers,
agents and employees ("Indemnitees") harmless of, froi)-, and against
all claims, demands, actions, damages, losses, costs, liabilities,
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expenses, and judgments recovered from or asserted against
Indemnitees on account of injury or damage to person or property to
the extent the damage or injury maybe incident to, arise out of, or be
caused, either proximately or remotely, wholly or in part, by an act or
omission, negligence, or misconduct on the part of the Indemnitees
or on the part of Bayfest or any of its agents, servants, employees,
contractors, patrons, guests, licensees, or invitees entering upon the
Premises pursuant to this Bayfest, Inc. Lease to use the Premises and
those portions of Shoreline and streets that are closed and the
adjacent portions of the road median and the barge dock to set up
and take down, hold attend, or participate in Bayfest and associated
activities, on the premises with the expressed or implied invitation or
permission of Bayfest, or when the injury or damage is the result,
proximate or remote, of the violation by Indemnitees, Bayfest, or any
of its agents, servants, employees, contractors, patrons, guests,
licensees, or invitees of any law, ordinance, or governmental order of
any kind, or when the injury or damage may in any other way arise
from or out of the improvements located on the Premises herein or
out of the use or occupancy of the improvement to the Premises or
the Premises itself by Indemnitees, Bayfest, its agents, servants,
employees, contractors, patrons, guests, licensees, or invitees.
These terms of indemnification are effective whether the injury or
damage may result from the sole negligence, contributory negligence,
or concurrent negligence of Indemnitees, and in all cases where
Indemnitees actions are directly related to the Event, but not if the
damage or injury results from gross negligence or willful misconduct
of Indemnitees.
Bayfest covenants and agrees that if City is made a party to any
litigation against Bayfest or in any litigation commenced by any party,
other than Bayfest relating to this Bayfest Lease, Bayfest shall defend
City upon receipt of reasonable notice regarding commencement of
the litigation.
18. Safety Hazards. Bayfest, upon written notice of identified safety hazards by the
Police Chief, Fire Chief, Parks Director or Risk Manager, must correct the safety
hazard, within six hours or other time frame specified in the written notice of safety
hazards.
19. Damages to City Property. Landscaped areas within the Premises must be
protected during the Event. City will provide Bayfest's Agent a punchlist of damage
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to City property defined in the Premises within 2 days after the close of the Event
annually. Bayfest will restore all items on the punchlist within 3 days after receipt of the
punchlist. If Bayfest fails to restore all items on the punchlist, Parks Director may do
so and bill Bayfest for Direct Costs, as set out in Section 7 above.
Bayfest or its agent must fill and compact all holes in grassy areas made by Bayfest or
any entity or person participating in the Event. Parks Director must approve fill
material. Any subsidence within the Premises must be additionally filled by Bayfest or
its agent until no subsidence occurs.
20. Pavement, Curbs, Sidewalks, Seawall. Any work which involves holes or other
changes in the pavement, curbs, sidewalks, or seawall, requires the prior written
approval by City's Director of Engineering Services, provided however, that no approval
will be given if the work will require subsequent repairs by the City.
21. Permits. Bayfest must require all vendors to obtain and comply with appropriate
permits, including permits from the Alcoholic Beverage Commission for the sale of
alcohol, from the City for consumption and sale of alcoholic beverages on park land,
and must comply with all requirements of the City-County Health Department for the
sale of foods and the protection of the public welfare. Bayfest's Agent will notify the
Parks Director of any special conditions imposed by any permitting agency. Any
vendor that sells alcoholic beverages must furnish proof of Liquor Liability Insurance in
the same amounts set out in Section 16. Said Certificate of Insurance must be
furnished to the Risk Manager at least two weeks prior to the starting date of the Event
annually. Bayfest must also obtain a Street Closure Permit from Traffic Engineering, a
Temporary Promotional Event Permit from Building Inspection, a Fireworks Permits
from the Fire Department, and any permits required by the Coast Guard for water
events. Bayfest's Agent will notify the Parks Director of any special conditions
imposed by any permitting agency.
22. Cleanup. Bayfest must require all food and beverage vendors to clean a
designated zone adjacent to their respective booths at regularly scheduled intervals.
Bayfest may designate the zone, but it will not be less than 10-feet by 20-feet in the
immediate area around each food and beverage booth. The clean up will be hourly and
immediately after closing the Event each day. All trash cleaned up must be properly
deposited in a trash bag provided by Bayfest and taken to a location designated by
Bayfest. Bayfest may hire and work its own clean-up crew during and after the Event.
If the Parks Director determines that additional clean-up is necessary, she will give
Bayfest's Agent 2 hours notice to increase services and if it is still unsatisfactory Parks
Director may authorize use of city workers, to be reimbursed by Bayfest.
23. Construction. The construction work for displays and stages must be conducted
in accordance with City building codes and restrictions. Construction that causes
damages will only be allowed if Bayfest provides the Parks Director prior written
assurances that Bayfest will remedy said damages in accordance with Section 19
above and Parks Director approves the construction in writing.
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24. Temporary Buildings. Bayfest must receive prior written approval from the
Parks Director to place any temporary buildings on the grounds of the Premises.
Otherwise all temporary buildings moved onto Premises for the Event must be placed
and remain on trailers to promote expeditious removal. All the buildings must be
removed within the non-exclusive use time period.
25. Electrical & Water Services. Electrical and water service is not provided on or at
the Premises. Lessee must apply for and secure a Temporary Promotional Event
Permit from the City's Building Inspection Division in order to install electrical service for
the Event. Furthermore, a Certificate of Occupancy must be signed by the proper
inspectors to have all temporary services, such as food, electrical, plumbing, tents and
structures, inspected and approved. It is the responsibility of Lessee to call each
inspector for an appointment to inspect and obtain approval for each temporary service
prior to the commencement of the Event.
26. Permissible Vendor Location Markings. No paint or semi-permanent markings
will be permitted which in any way obliterate or deface any pavement markings or signs
heretofore existing for the guidance of motor vehicles or pedestrians. Chalk or tape
markings may be used to pre-mark locations on the sidewalk or street. (Painted
markings of any type will only be permitted in grassy areas).
27. Dispute Resolution. City and Bayfest agree that any disputes which may arise
between them concerning this Lease Agreement, such as determining the amount of
damage to City property occurring as a result of the Event, or regarding a billed
amount, will be submitted for determination and resolution, first to the Parks Director,
with a right to appeal to the City Manager. The decision of the City Manager will be
final, unless that decision is appealed to the City Council by giving written notice of
appeal to the City Secretary within ten (10) days after the written decision of the City
Manager has been sent to Bayfest. In the event of appeal, the decision of the City
Council will be final. This Lease Agreement in no way waives Bayfest's rights to seek
other legal remedies during the appeals process.
28. Fire Lanes. Bayfest's Agent must at all time during the Event and the
non-exclusive use period, maintain fire lanes upon the Premises as may be designated
by City's Fire Chief. The fire lanes must be kept clear of all obstructions.
Bayfest must, at all times in its use of the Premises, provide driveway access for
emergency equipment.
29. Assignment. Bayfest may not assign or transfer this Lease nor sublease the
whole or any part of the Premises or make any alteration therein without the prior
written consent of the City.
30. Breach, Termination. Any failure on the part of Bayfest to perform any of the
covenants contained in this Lease, or any breach of any covenant or condition by
Bayfest entitles City to terminate this Lease without notice or demand of any kind, not
withstanding any license issued by City and no forbearance by City of any prior breach
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by Bayfest is a waiver by or estoppel against City. In case of termination City is
entitled to retain any sums of money theretofore paid by Bayfest and the sums inure to
the benefit of City as a set-off against any debt or liability of Bayfest to City otherwise
accrued by breach hereof.
31. Right of Bayfest to Use Public Streets. Bayfest acknowledges that the control
and use of public streets is declared to be inalienable by the City and except for the use
privilege granted herein, this Lease does not confer any right, title, or interest in the
public property described herein. The privilege to use the City property granted herein
is subject to the approval of the City Council as required by ordinance and the
compliance by Bayfest with the terms and conditions contained within this Lease.
32. Not Partnership or Joint Venture. This Lease may not be construed or deemed
by the. parties hereto as a partnership, joint venture, or other relationship that requires
the City to cosponsor or incur any liability, expense, or responsibility for the conduct of
the Event or associated activities. Payments received from Bayfest by the City are
compensation for provision of City services as described herein and for the right of
Bayfest to use public property for the limited purpose described herein.
33. City Services Subject to Appropriation. Bayfest recognizes that the services
provided by the City pursuant to this Lease are subject to the City's annual budget
approval and appropriation. The continuation of any contract after the close of any
fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to
appropriations and budget approval. The City does not represent that the expenditures
required by the City for the provision of services required by this Lease will be adopted
by future City Councils, said determination being within the sole discretion of the City
Council at the time of adoption of each fiscal year budget.
34. Compliance with Laws. Bayfest must comply with all applicable federal, state,
and local laws and regulations, including without limitation compliance with Americans
with Disabilities Act requirements, all at Bayfest's sole expense and cost.
35. Non-discrimination. Bayfest warrants that they are and will continue to be an
Equal Opportunity Employer and hereby covenants that no employee, participant,
invitee, or spectator will be discriminated against because of race, creed, sex, handicap,
color, or national origin.
36. Fence. Bayfest may provide a temporary six-foot (fi') chain link fence around the
Premises, with gates for access. The fence will help improve security, crowd control,
litter control, and keep bicycles, skateboards, animals, and personal coolers out of the
Event area.
37. Admission Fee. Bayfest may charge an admission fee. Special events
connected with Bayfest may charge another fee to help defray the cost of
entertainment.
38. Security. Bayfest must provide uniformed Security Officers during the Event,
and after the Event closes each night until it opens the next day. Bayfest will assign
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the Security Officers duties. Security Officer means sworn peace officers directly paid
by Bayfest. Provided, however, that the Police Chief may determine that a security
guard service will provide adequate security for the Event, or portions of the Event. If
the Police Chief allows a security guard service to provide security, the term "Security
Officer" will include a licensed security guard as well as a sworn peace officer.
If the City's Police Chief determines it is necessary, he will assign Police Officers to
provide off-site crowd and traffic control including cross walks and intersections within
one-half mile of Event site, as needed, and include costs of police officers in the Direct
Costs per Section 7 above. The Police Officers will be assigned duty stations by the
Police Chief, or designee.
39. Publication. Bayfest agrees to pay the costs of newspaper publication of this
Lease and related ordinance as required by the City Charter.
40. Entirety Clause. This Lease Agreement and the incorporated and attached
exhibits constitute the entire Lease Agreement between the City and Bayfest for the
use granted. All other Lease Agreements, promises, and representations, unless
contained in the Lease Agreement, are expressly revoked, as the parties intend to
provide for a complete understanding within the provisions of this Lease Agreement and
its exhibits, of the terms, conditions, promises, and covenants relating to Bayfest's
operations and the Premises to be used in the operations. The unenforceability,
invalidity, or illegality of any provision of the Lease Agreement does not render the other
provisions unenforceable, invalid, or illegal.
Executed in Duplicate Originals on , 2008
LESSEE
BAY~EST, INC.
Name: _
President
STATE OF TEXAS
COUNTY OF NUECES
This instrument was acknowledged before me on oJU/vE ~ , 2008, by
,S'U,g ~' ~yjgp/P~, President of Bayfest, Inc., a Texas non-profit corporation,
on behalf of the corporati ~~ ~~~,
..4'Sy.< JEANNIE HOLLAND
• ~ a'~y~t'~= Notary Puhlic, State of Texas
~/Yii! ~-!-(~A//I Seal: ~~`1;~~ My Commission Expires
{ e,;;~~iv November 04,p009
I o a-ry Public, State of Texas / '/
My Commission Expires 'Notary's Printed Name
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ATTEST: q
VY)~^t/a
Armando Chapa
City Secretary
CITY OF CORPUS CHRISTI
G rge K. Noe
City Manager
APPROVED ~^' ~ : a"0 ° Y
~/yv
Lisa Aguil ssistant City Attorney for City Attorney
~ COUNfiI
SECRETARY
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Page 13 of 19
EXHIBIT B
BAYFEST
YEAR 2008
NONEXCLUSIVE USE: September 16 through 11:59 a.m. September 25, 2008, and
September 29 through October 1.
EXCLUSIVE USE: 12:00 p.m. Thursday September 25, 2008 through 12:01 a.m.
Monday September 29, 2008.
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EXHIBIT C
Event Layout Diagram (to be provided at least 2 weeks prior to the Event).
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SUB]ECT: BAYFEST 2008
v = SEPT. 16 - OCT. 1 Traffic Engineering Div.
Engineering Services Dept.
«-. - - '_
Page 16 of 19
Exhibit E
Services to be provided by City, and cost estimates
BAYFEST 2008
Estimated Expenses*
Parks and Recreation (credit account 343697-1020-12910)
Police (28,900 at 50%)
Fire
Street Services
$ 21,000.00
$ 14,450.00
$ 75.00
$ 2,600.00
TOTAL:
*Bayfest may or may not use all services estimated on this sheet.
$ 38,125.00
C:\DOCUME_\ Ueannie\LOCALS-1\Temp\BayFesL2008.Short.Term.Lease.doc
Page 17 of 19
EXHIBIT F
I. INSURANCE REQUIREMENTS
A. Bayfest must not commence work under this Lease Agreement until all insurance required
herein has been obtained and approved by the City. Bayfest must not allow any
subcontractor to commence work until all similar insurance required of the subcontractor has
been obtained.
B. Bayfest must furnish to the Risk Manager, two (2) copies of Certificates of Insurance,
showing the following minimum coverage by insurance company(s) acceptable to the Risk
Manager. The City must be named as an additional insured for all liability policies, and a
blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day written notice of cancellation, non- Bodily Injury and Property Damage
renewal, material change or termination is
required on all certificates Per occurrence aggregate
COMMERCIAL GENERAL LIABILITY including: $1,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Products/ Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
6. Independent Contractors
7. Personallnjury
LIQUOR LIABILITY
1. Vendors providing and / or selling alcohol
$1,000,000 COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY -- Owned, Non-owned or
rented vehicles
1. Contractors & Subcontractors delivering tents,
stages, bleachers, temporary structures and $500,000 COMBINED SINGLE LIMIT
large items
C:\DOCU ME-1 ~leannie\LOCALS-1 \Temp\Baytest.2008.Short.Term. Lease.tloc
Page 18 of 19
2. Bayfest workers and volunteers AT A MINIMUM ,STATUTORY LIMITS of $25,000 I
$50,000 for BODILY INJURY & $25,000 for PROPERTY
DAMAGE
Required if Bayfest employs any person other than
himself/herself:
WHICH COMPLIES WITH THE TEXAS WORKERS'
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF THIS
EXHIBIT
EMPLOYERS' LIABILITY $500,000
ACCIDENT POLICY FOR VOLUNTEERS $5,000 MEDICAL PAYMENTS per PERSON
$10,000 DEATH or DISMEMBERMENT per PERSON
C. In the event of accidents of any kind, Bayfest must furnish the Risk
Manager with copies of all reports of any accidents within 10 days of the
accident.
II. ADDITIONAL REQUIREMENTS
A. Bayfest must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be
written on a policy and with endorsements approved by the Texas Department of
Insurance. The workers' compensation coverage provided must be in amounts
sufficient to ensure that all workers' compensation obligations incurred by the
Bayfest will be promptly met.
B. Certificate of Insurance:
• The City of Corpus Christi must be named as an additional insured on
the liability coverage, and a blanket waiver of subrogation is required on
all applicable policies.
• If your insurance company uses the standard ACORD form, the
cancellation clause (bottom right) must be amended by adding the
wording "changed or" between "be" and "canceled", and deleting the
words, "endeavor to", and deleting the wording after "left". In the
alternative, a copy of a policy endorsement with the required cancellation
language is required.
C:\D000ME-'I Ueannie\LOCALS'1\Temp\eayFest.2008.Short.Term.Lease.doc
Page 19 of 19
• The name of the event, including exact dates including move-in and
move out dates shall be shown under the Description of Operations/
Locations /Vehicles/ Special Items.
• At a minimum, a 30-day written notice to the Risk Manager and Parks
and Recreation Director of cancellation, material change, non-renewal or
termination and a 10 day written notice of cancellation for non-payment
of premium is required.
2008 Bayfest ins. req.
5-6-08 ep Risk Mgml.
C:\DOCU M E-t Ueannie\LOCALS-7 \Temp\Bayfest.200e. Short.Term. Lease. doo