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Home My WebLink AboutC2008-305 - 8/26/2008 - ApprovedAmendment No. 2 -Agreement Consultant Services for Utility Rate Analysis The City of Corpus Christi, Texas, hereinafter called "City", and HDR Engineering, Inc., Inc. hereinafter called "Consultant", hereby agree to the amendment of the contract approved January 18, 2008 as follows: Section Scope of Services, Subsection B. Task 2 is amended by the addition of the following subtasks to read: II. SCOPE OF SERVICES B. Task 2 -Assist in Development of Billing Database Subtask 1 -Further Assistance in Storm Water Policy Definition HDR will provide any further needed coordination support for the City in the development of policies associated with the use of measured impervious cover, including what type of remote-sensed data will be not be considered impervious cover (ex. dirt roads, hard-packed/non-vegetative ground, swimming pools, etc.) and criteria for defining how little impervious cover on a lot is considered insignificant and not worthwhile to bill. This will also include Council support for further policy consideration. Subtask 2 -Process Digital Photography Data The field efforts to coordinate, gather and initially process the digital photography was accomplished in a prior contract. Final processing of the digital photography, delineation of impervious cover, and assignment of the estimated impervious cover to individual parcels will be accomplished by Sanborn, HDR's subcontractor, in this Phase II effort. Sanborn's full scope of service is attached to the HDR as Attachment A and provides a definition of the further efforts and deliverable products to be performed under this subtask. Subtask 3 -Quality Control Check of Parcel-based Impervious Cover Estimates HDR will perform ground-truthing of the remote-sensed impervious cover data for 50 legal lots (to be designated by the City) with the total acreage to be checked not to exceed 50 acres. This will provide a limited verification of remote-sensed data. Should the City desire a greater or lesser Quality Control effort, this can be provided at an amended cost. Subtask 4 -Integrate Parcel-based Impervious Cover and Further Development of Storm Water Billing Database This effort will involve taking the parcel-based impervious cover estimates and mapping this information to existing or needed new billing accounts. As the City is aware, this is alabor-intensive effort, and several sources of data must been reviewed to make a more accurate second-hand determination of how many units per parcel must be billed, either aggregated or individually. HDR will depend upon the quality of the City's billing data and photography systems and will require very timely City support and provision of existing billing data to accomplish this effort in the limited time available from receipt of the new impervious cover estimates to production of a draft billing system. It is anticipated that a portion of this work will be accomplished in City offices with direct access to the City's mapping, photography, and billing systems. HDR will also provide coordination assistance to the City with MIS Department and its billing software vendor, Sunguard Systems, in making needed modification to the City's billing system, provision of test billing files, and assistance in trouble-shooting any integration/coding problems. 2008-305 M2008-226 08/26/08 rmwaterUtilityV+EAmd2.doc Page 7 of 3 HDR Engineering Subtask 5 -Assist in Further Delineation of Rate Design and Revenue Forecasts Once the draft billing database is assembled, HDR will assist the City in the development of the storm water rate and associated revenue forecasts. HDR will need draft FY10 budgeted expenses from City staff in a timely manner to develop the draft storm rate per ERU. Subtask 6 -Assist in Staff, City Council and Stakeholder Coordination With the continuing controversy associated with shifting of cost responsibilities for funding storm water and developing a new service charge, coordination will be very important. HDR will provide technical and coordination assistance to City staff, the City Council and outside stakeholder meetings. A defined level of coordination effort has been budgeted. Subtask 7 -Deliverables • Digital database of the impervious cover associated within the property parcels contained inside the City of Corpus Christi's city limits. • Integration of the impervious cover areas into the City's the database for the calculation of the Storm Water Utility fee and fee revenue. Section III. Fees Authorized is amended to read: III. FEES AUTHORIZED The City will pay the Consultant an additional not to exceed fee of $124,935.00. The Amendment No. 2 Fee is inclusive of all authorized expenses. The total authorized not to exceed fee consists of: • Original Contract $ 49,000.00; • Amendment No. 1 $ 49,000.00; and • Amendment No. 2 $124,935.00. This fee will be full and total compensation for all services provided and authorized expenses incurred in performing the tasks specified. Authorized expenses include out of town travel, lodging, and meals. Mileage will be reimbursed at the IRS authorized rate. Authorized expenses will be reimbursed upon submission photocopies of receipts. The City will reimburse the Consultant for authorized expenses in an amount not to exceed $10,643.00. The Consultant will not be reimbursed for mileage while traveling within the City of Corpus Christi. The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. Billing for services provided will be based on the Consultant's estimate of the percent of services complete at the time of billing. However, in no case will the billing exceed 90% until the delivery of any documents has been reviewed and accepted by the City. Consultant will submit monthly statements for work authorized by the Assistant Director of Engineering Services and performed by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the proportion of the total services actually completed at the time of billing. The City will make prompt monthly payments in response to Consultant's monthly invoices. All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the Page 2 of 3 H:\HOMEU(EV I NS\G E N\STORM WAT122925torm W aterUtilityV\EAmd2.doc project name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding sources. Rummarv of Fees' - -- ------- Original Contract Amd. No.1 Amd. No.2 Total A Task 1 -Assist in Storm Water Polic Definition 3,007 868 0 3,875 B. Task 2 -Assist in Develo ment of Billin Database 24,242 26,381 124,935 175,558 C. Task 3 -Assist in Delineation of Rate Design, Pricin ,and Revenue Forecasts 1,612 4,836 0 6,448 D. Task 4 -Enable the Storm Water Portion of the Cit 's Inte rated Financial Plannin Model 1,612 1,612 0 3,224 E. Task 5 -Assist in the Development and Review of Draft Ordinances 1,736 868 0 2,604 F. Task 6 -Assist in Staff, City Council and Stakeholder Coordination 11,718 9,765 0 21,483 Labor Subtotal 43,927 44,330 0 88,257 Travel, Per Diem, Printin & Re reduction 5,973 4,670 0 10,643 Total $49,900 49,000 124,935 $223,835 All other terms and conditions of the January 18, 2008 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI HDR ENGINE ~. /~ ey: u-- flA By: i o 'An I .Escobar, P.E. at Carl E. Crull, P.E. Date Int rim Assistant City Manager Vice President ATTEST: City Secretary Date APPROVED AS T FORM: ~UI~-w- ~ ~ ~~ fly' Assistant City Attorney Date ~/lµ~U$ H:\HOME\KEV INS\GEN\STORMWAT\2292StormWaterUtiliry\P,EAmd2.doc dtr COUNCIL...~g.~~.~!~O~ ..~----....... ~..-L.~.:. SECRETARY ~• Page 3 of 3 CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. if the question is not applicable, answer with 'NA'. FlRM NAME:.3~0 ~ i ~` STREET: '/r.3'.~~~.-s-~ ~v.r. li r~ a ~%c iYre ~~56 CITY: ~~ S ~~l%.~f~T ZIP: 7`~ / FlRM is: 1. Corporation ~t' 2. Partnership ^ 3. Sole Owner ^ 4. Assoaation ^ 5. Other o DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Job Title and City Departmerrt (rf known) ~/ v 2. State the names of each "otficiaP' of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title N~ 3. State the namPS of Leh "board member" of tire City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm°. Name Board, Commission or CommiCee 4. State the names of each employee or officer of a "consultant' for the City of Corpus~Christi who worked on any matter related tb the subject of this contract and has an "ownership interest" constituting 396 or more of the ownership in the above named "firm°. Name Consultant ~~ CERTIF1t,.ATE ~ I certify that all information provided is true and correct as of the date of this statemertt, that I have not knowingly wdhheld dsdosure of any information requested; and that suppiemerrtai statemerds vnll be promptly submiCed to the City of Corpus Christi, Texas as changes occur. ~~ /~ Cer6fyingPerson:~v~l~~ik Ttile://~cp/Y~'i~e~4~ (type or Print) J Signature of Certifying. Person: Date: ~/~dK