Loading...
HomeMy WebLinkAboutC2008-346 - 9/30/2008 - ApprovedLetter of Agreement FY 2008 Click It or Ticket It Mobilization Incentive Project Contract Number: Charge Number: PIN: 17960005741000 THIS LETTER OF AGREEMENT (LOA) is made pursuant to the FY 2008 Click It or Ticket It Mobilization Ince Incentive Project random drawing by and between the Texas Department of Transportation (TxDOT) and city of corpus chri to formalize their agreement concerning the purchase and reimbursement for traffic safety equipment and/or training. It is understood and agreed upon by both parties that the following conditions and/or responsibilities must be followed: city of corpus Christi Conditions/Responsibilities: The Subgrantee has been selected to receive up to $ 9000 in reimbursement funds for the purchase of traffic safety equipment and/or training. The Subgrantee must state their intent to purchase traffic safety equipment and/or training and to describe said equipment and/or training on the Purchase Request Form available in eGrants prior to making the purchase. The Purchase Request Form must be approved by TxDOT authorizing them to make the purchase. No purchases may be made before receiving this authorization. The Subgrantee must make the purchase no later than 09/30/2008 The Subgrantee must complete a Request For Reimbursement, attach the invoice and submit it in eGrants to TxDOT no later than thirty (30) days of the purchase date. The invoice must include: (1) description of the item(s) purchased, (2) cost of each item(s) purchased, (3) date of purchase etc. The Subgrantee must complete the inventory identification form and submit it to TxDOT no later than thirty (30) days from the date of purchase. The inventory identification form must have all of the information on the form completed. Information such as the serial number, local inventory number and contact information for the agency property manager is required. The Subgrantee must ensure the equipment and/or training is used for traffic safety activities. The Subgrantee must complete and submit the Certification of Existence and Condition for Traffic Safety Program Inventory Form sent by the TxDOT Traffic Safety Policy and Procedure Coordinator. The Subgrantee must maintain and inventory the equipment as per their internal inventory procedures. TxDOT Conditions /Responsibilities: TxDOT will reimburse the actual cost of the equipment item(s) and/or training up to $ 9000 TxDOT will exercise good faith to make the reimbursement within thirty (30) days of receipt of a properly prepared invoice. TxDOT Traffic Safety Policy and Procedure Coordinator will be responsible for sending Certification of Existence and Condition for Traffic Safety Program Inventory to the agency on an annual basis. TxDOT and the city of corpus chr signify their acceptance bf this letter of agreement by signing below. Each signature is a certification that the person signing below has the authority to enter into the agreement on behalf of the agency. FOr City of Corpus Christi ~i //~+2!// ~ G%~OUs~y Transportation ~~. Sig ur Pigna[ure tu.r. or aesig~ e/) p ~ Rtes e/~Cenz, J'E I~,'t~,e_~~o80~2,.~Lu.T~.'IV1~Cl~~ I~eJ i~~ ~ ineei Typed/Printed Name and Title Typed/Printed Name and Titl 9/9/6e ~ << Date Date r~,,,,,,._9~PD. --.....~~,,.. 2008-346 s~ 09/30/08 M2008-254 TXDOT o ~ ~ o ~ AUTNBRIZF.e SfCiiCTAftv!'TJ.