HomeMy WebLinkAboutC2008-380 - 10/21/2008 - Approved
COASTAL BEND COUNCIL OF GOVERNMENTS
SOLID WASTE GRANT INTERLOCAL AGREEMENT
Misc. Education
09-20-G09
The Coastal Bend Council of Governments (COG) has received a grant through a contract with the
Texas Commission on Environmental Quality, which authorizes COG to redistribute solid waste fees
to support local and regional solid waste projects that are consistent with the regional solid waste
management plan. This interlocal agreement is a subcontract ofthe COG's contract with the TCEQ.
Funds for this agreement come from Solid Waste Disposal and Transportation Fees.
The COG and the SUBCONTRACTOR certify that they have authority to perform the services
contracted for by authority granted in The Interlocal Cooperation Act," Texas Government Code,
Chapter 791.
This Interlocal Agreement is entered into by and between the parties named below. Neither TCEQ
nor the State of Texas is a party to this Contract.
I. CONTRACTING PARTIES:
The Council of Governments:Coastal Bend Council of Governments
The SUBCONTRACTOR: City of Corpus Christi
II. CONTRACT ADMINISTRATION PROVISIONS:
See "Attachment A -General Contract Provisions" & "Attachment B -Special Contract
Provisions"
III. SERVICES TO BE PERFORMED:
See "Attachment C -Work Program of SUBCONTRACTOR" & "Attachment D -Schedule
of Deliverables from SUBCONTRACTOR" r ., ,, a_ _
AUTMUKII~9
IV. BUDGET AND PAYMENT PROCEDURES: ~ C~UNCI~
See "Attachment E -SUBCONTRACTOR Budget and Authorizations" .,~,...~.
SECRETARY
COUNCIL OF GOVERNMENTS
Coastal Bend Council of Governments
n Buckner
Executive Director
Date: ~ 8 °~ ~/a7/~~
SUBCONTRACTOR
C' f Corpus Christi
Lawrence Mikolajc
Acting Director, Streets andpSolid Waste
Date: >a~2~~o 0 t~ h l„
2008-380
10/21/08
Res. 027901 Coastal Bend Council of Governments
COG Asei~nt City Attorriey
Fnr[:iN Attnmav
~ lI
Coastal Bend Council of Governments
Solid Waste Grant Interlocal Agreement
Table of Contents
A. General Contract Provisions
Article 1 Legal Authority
Article 2 Scope of Services
Article 3 Purpose
Article 4 Eligible Applicants/Recipients
Article 5 Responsibility of the Subcontractor
Article 6 Licenses, Permits and laws
Article 7 Uniform Grant and Contract Management Act
Article 8 Release of Claims
Article 9 Insurance and Liability
Article 10 Accounting Systems
Article 11 AudiUAccess to Records
Article 12 Independent Financial Audit
Article 13 Changes
Article 14 Termination
Article IS Severability
Article 16 Intellectual Property
Article 17 Equal Opportunity and Affirmative Action
Article 18 ADA Requirements
Article 19 Utilization of Small, Minority, and Women's Business Enterprises
Article 20 Energy Efficiency Standards
Article 21 Acknowledgment of Financial Support
Article 22 Data and Publicity
Article 23 Hazardous Substances, Waste Disposal, and Manifests
Article 24 Statues Relating to Nondiscrimination
Article 25 Oral and Written Agreements
Article 26 Safety and Protection
Article 27 Force Majeure
Article 28 Entire Contract
B. Special Contract Provisions
Article 1 Period of Performance
Article 2 Scope of Services
Article 3 Obligations
Article 4 Reporting Requirements
Article 5 Monitoring Requirements
Article 6 Title to and Management of Real Property and Equipment
Article 7 Compliance with Applicable Laws
Article 8 Types and Standards of Solid Waste Implementation Projects
Article 9 Supplemental Funding Standards
Article 10 Funds in the MSWDTRF
Article I I Conflict of Interest
Article 12 Authorized Representatives
Coastal Bend Council oC Governments 2
C. Work Program of SUBCONTRACTOR
D. Schedule of Deliverables from SUBCONTRACTOR
E. SUBCONTRACTOR Budget and Authorizations
Coastal Bend Council of Governments 3
Coastal Bend Council of Governments
Solid Waste Grant Interlocal Agreement
General Contract Provisions
Attachment A
Article 1 Legal Authority
The SUBCONTRACTOR and COG shall conduct the activities funded under this agreement in
accordance with all provisions ofthis agreement, including all applicable state and local laws, rules,
regulations, and guidelines. The main governing standards include, but may not be limited to the
following:
(1) 361.014, TEX. HEALTH & SAFETY CODE;
(2) 330.569 of the TCEQ Municipal Solid Waste Regulations (30 TAC Chapter 330);
and
(3) The Uniform Grant and Contract Management Act, TEX. GOVT CODE, 783.001 et.
seq., and the Uniform Grant and Contract Management Standazds, 1 Texas
Administrative Code (TAC),5.141 et. seq. (collectively, UGCMA).
Article 2 Scope of Services
The services to be performed by the SUBCONTRACTOR aze outlined in the General Contract
Provisions (Attachment A), Special Contract Provisions (Attachment B), Work Program of
SUBCONTRACTOR (Attachment C), Schedule of Deliverables from SUBCONTRACTOR
(Attachment D), SUBCONTRACTOR Budget and Authorizations (Attachment E), and any Change
Orders, which aze later incorporated into and made a part ofthis Agreement, as if set out word-for-
word this Contract (Agreement).
Article 3 Purpose
(a) The purpose of this Agreement is to accomplish the goals of 361.014(b), TEX. HEALTH AND
SAFETY CODE, as they relate to distributing solid waste fee revenue funds to support local and
regional solid waste projects consistent with the regional solid waste management plans approved by
the TCEQ and to update and maintain those plans.
(b) Under the overall goals of the funding program established under 361.014(b), TEX. HEALTH
AND SAFETY CODE, the more specific purposes ofthis Agreement are:
I . To enable the COG to carry out or conduct various municipal solid waste management-
related services and support activities within the COG's regional jurisdiction; and
2. To administer an efficient and effective, region-wide, pass-through (subgrantee)
assistance grants program and/or, where authorized by the COG in accordance with Article 4
ofthis Attachment, to conduct various COG -managed projects.
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Article 4 Eligible Applicants/Recipients
(a) Eligible Pass-Through Grant Recipients.
1. Only those local and regional political subdivisions located within the State of Texas as
listed below are eligible to receive funding from the COG as apass-through grant:
(i) Cities;
(ii) Counties;
(iii) Public schools and school districts (does not include universities or post
secondary educational institutions); and
(iv) Other general and special law districts created in accordance with state law,
and with the authority and responsibility for water quality protection or
municipal solid waste management, to include river authorities.
(v) Council of Governments
2. Local and regional political subdivisions that are subject to the payment of state solid
waste disposal fees and whose fee payments are in arrears, as determined by the TCEQ, aze
not eligible to receive pass-through grant funding from the COG. The TCEQ shall provide,
on a quarterly basis, the COG a list of entities for which fee payments are in aneazs. The
COG shall allow a potential pass-through grant applicant that is listed as being in azreazs in
its fee payments the opportunity to provide documentation of payment of the fees owed the
state. If the potential applicant provides the COG with documentation of payment of the
fees, such as a canceled check or receipt from the state, the COG may consider that applicant
to be eligible to receive pass-through grant funding under this agreement. The COG shall
notify the TCEQ of any applicants for which a determination of eligibility was made under
this Subsection with the list of projects to be provided under the requirements set forth in
Article 7.7.6 of TCEQ Contract No.582-4-65529.
Article 5 Responsibility of the Subcontractor
(a) The SUBCONTRACTOR shall be responsible for the professional quality, technical accuracy,
timely completion, and the coordination of all services and other work fiunished by the
SUBCONTRACTOR under this Agreement, as set forth in Attachment C of this Agreement.
(b) The SUBCONTRACTOR shall perform such services as may be necessary to accomplish the
work required to be performed under this Agreement, in accordance with the COG and contractual
requirements and any and all applicable law.
(c) The COG may require the SUBCONTRACTOR to correct or revise any errors, omissions, or
other deficiencies in any reports or services provided by the SUBCONTRACTOR to ensure that such
reports and services fulfill the purposes of this Agreement. The SUBCONTRACTOR shall make the
required corrections or revisions without additional cost to the COG.
(d) Neither the COG's review, approval or acceptance of, nor payment for any of the services shall
be construed to operate as a waiver of any rights under this Agreement or of any cause of action
Coastal Bend Council of Governments A-2
arising out ofthe performance ofthis Agreement; and the SUBCONTRACTOR shall be, and remain,
liable in accordance with applicable law for all damages to the COG including reasonable attorneys'
fees and court costs caused by the SUBCONTRACTOR'S negligent performance of any of the
services fiunished under this Agreement.
(e) The obligations of the SUBCONTRACTOR under this Article are in addition to the
SUBCONTRACTOR'snther express or implied assurances under this Agreement or applicable law.
(f) All contractual expenditures using funds provided under this Agreement shall meet all
procurement laws and regulations applicable to the SUBCONTRACTOR and their subcontractors
and the Uniform Grant and Contract Management Act and the Uniform Grant Management
Standards. Note that competitive bidding will generally be required.
(g) The SUBCONTRACTOR shall be responsible for the management and fiscal monitoring of all of
their subcontractors and subgrantees. The SUBCONTRACTOR shall monitor its subcontractors and
subgrantees as necessary to ensure that their subcontractors and subgrantees are operating
consistently with applicable laws and regulations, applicable contracting policies, and this
Agreement. The SUBCONTRACTOR shall ensure that their subcontractors and subgrantees comply
with all record keeping and access requirements set forth in this Agreement. The COG reserves the
right to perform an independent audit of all SUBCONTRACTORS subcontractors and subgrantees.
The SUBCONTRACTOR, SUBCONTRACTORS subcontractors and SUBCONTRACTORS
subgrantees shall maintain detailed records.
Article 6 Licenses, Permits and Laws
The SUBCONTRACTOR shall, except as otherwise provided in this Agreement, be responsible for
obtaining any necessary licenses and permits, and for complying with any applicable Federal, State,
and municipal laws, codes, ordinances, and regulations, in connection with the work required by this
Agreement.
Article 7 Uniform Grant and Contract Management Act
The provisions of the Uniform Grant and Contract Management Act ("UGCMA") apply to this
Agreement to the extent required by law.
Article 8 Release of Claims
Upon satisfactory completion of the work performed hereunder and prior to final payment under this
Agreement for such work, or prior to settlement upon termination of this Agreement and as a
condition to final paymenUsettlement, the SUBCONTRACTOR shall execute and deliver to the
COG a release of all claims against the COG arising under or by virtue of this Agreement.
Article 9 Insurance and Liability
SUBCONTRACTOR shall maintain insurance coverage for work performed or services rendered
under this contract as specified in the Special Provisions. SUBCONTRACTOR understands and
agrees that it shall be liable to repay and shall repay upon demand to COG any amounts determined
by COG, its independent auditors, or any agency of state or federal governments to have been paid in
violation of the terms of this Agreement.
Coastal Bend Council of Governments A-3
Article 10 Accounting Systems
The SUBCONTRACTOR shall have an accounting system which accounts for costs in accordance
with generally accepted accounting standards or principles and complies with applicable State law,
regulations, and policies relating to accounting standazds or principles. The SUBCONTRACTOR
must account for costs in a manner consistent with such standards or principles.
Article 11 AuditlAccess to Records
(a) The SUBCONTRACTOR shall maintain and make available for review, inspection and/or audit
books, records, documents, and other evidence reasonably pertinent to performance on all work
under this Agreement, including negotiated changes or amendments thereto, in accordance with
accepted professional practice, appropriate accounting procedures and practices at the
SUBCONTRACTOR'soffke. The SUBCONTRACTOR shall also maintain and make available at
its Texas office the financial information and data used by the SUBCONTRACTOR or its designee
(including independent financial auditors) in the prepazation or support of any cost submission or
cost (direct and indirect), price or profit analysis for this Agreement or any negotiated subagreement
or change order and a copy of the cost summary submitted to COG. The COG, Texas State Auditor's
Office, or any of COG's duly authorized representatives, shall have access to such books, records,
documents, and other evidence for the purpose of review, inspection and/or audit. During the
conduct of any such review, audit or inspection, SUBCONTRACTOR'S books, records, and other
pertinent documents may, upon prior conference with the SUBCONTRACTOR, be copied by the
COG or any of its duly authorized representatives. All such information shall be handled by the
parties in accordance with good business ethics. The SUBCONTRACTOR shall provide proper
facilities within the State of Texas for such access and inspection.
(b) Audits conducted under this provision shall be carried out in accordance with State law,
regulations and policy, and generally accepted auditing standards and established procedures and
guidelines of the reviewing or audit agency(ies).
(c) The SUBCONTRACTOR agrees to the disclosure of all information and reports resulting from
access to records pursuant to Section (a) of this Article to COG. Where the audit concerns the
SUBCONTRACTOR, the auditing agency will afford the SUBCONTRACTOR an opportunity for
an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit
report.
(d) Records under Section (a) of this Article shall be maintained and made available during the
entire period of performance of this Agreement and until three (3) yeazs from date of final COG
payment for the project. In addition, those records which relate to any dispute, litigation, or the
settlement of claims arising out of such performance, or costs or items to which an audit exception
has been taken shall be maintained and made available until completion of such action and resolution
of all issues which arise from it, or until the end of the regulaz three-year period, whichever is later.
(e) Access to records is not limited to the required retention periods. The authorized representatives
designated in Section (a) of this Article shall have access to records at any reasonable time for as
long as the records are maintained.
Coastal Bend Council of Govemmen[s A-4
(f) The right to audit and access to records Article applies to financial records pertaining to all
subagreements and all subagreement change orders and amendments. In addition, this right of access
applies to all records pertaining to all subagreements, subagreement change orders and subagreement
amendments to the extent the records reasonably pertain to subagreement performance; if there is any
indication that fraud, gross abuse or corrupt practices may be involved; or if the subagreement is
terminated for default or for convenience.
(g) The COG reserves the right to require the reimbursement of any over-payments determined as a
result of any audit or inspection of records kept by the SUBCONTRACTOR on work performed
under this Agreement.
(h) The SUBCONTRACTOR shall include Sections (a) through (g) of this Article in all
subagreements and all change orders directly related to project performance.
Article 12 Independent Financial Audit
The SUBCONTRACTOR shall adhere to the Single Audit requirements of the UGCMA. The
SUBCONTRACTOR shall deliver to the COG each audit report within thirty (30) days of
completion of the audit report. The SUBCONTRACTOR is responsible for including the Single
Audit requirements in all subagreements and shall be responsible for insuring adherence to those
requirements by all subgrantees and subcontractors.
Article 13 Changes
(a) A Major Change will include one or more of the following:
(1) an increase or decrease in the amount of compensation to the SUBCONTRACTOR;
(2) an extension or shortening of the term of the Agreement;
(3) a significant change in the scope of the Agreement or the services to be performed; or
(4) any action that is beyond the authority of the Executive Director or the Project
Representative of the COG.
(b) Implementation of a Major Change must be preceded by a formal written amendment to the
Agreement. The amendment must contain a description of the proposed change. The amendment
must be signed by persons authorized to bind each party in contract. Any amendment that will
exceed the contractual authority of the Executive Director of the COG also requires the consent, at
Agenda, of a majority of the CBCOG Governing Board.
(c) Any proposed change that is not a Major Change may qualify as a Minor Change. In addition, a
delay or change in the work resulting from inclement weather will be treated as a Minor Change. A
Minor Change shall require the written agreement of both Project Representatives, but does not
require a formal amendment to the contract. A copy of the authorization must be retained in the
appropriate file of both the SUBCONTRACTOR and the COG.
(d) Ifthe SUBCONTRACTOR requests a Minor Change and the Project Representative ofthe COG
does not approve the request as a Minor Change, then the change shall be deemed a Major Change
Coastal Bend Council of Governments A-5
~I
and the SUBCONTRACTOR may only obtain authorization to proceed in accordance with
Section (b) of this Article.
(e) If the SUBCONTRACTOR makes any changes in personnel whose salaries aze funded by this
grant, SUBCONTRACTOR must give COG prior notification and obtain prior approval from COG.
(f) Any alterations, additions, or deletions to the terms of this contract which are required by
changes in Federal law or regulations aze automatically incorporated into this Agreement without
written amendment hereto, and shall become effective on the date designated by such law or
regulation, provided if the SUBCONTRACTOR may not legally comply with such change,
SUBCONTRACTOR may terminate its participation herein as authorized by Article 14.
(g) COG may, from time to time, require changes in the Scope of the Services of the
SUBCONTRACTOR to be performed under this Agreement. Such changes that are mutually agreed
upon by and between COG and the SUBCONTRACTOR in writing shall be incorporated into this
Agreement.
Article 14 Termination
(a) This Agreement terminates upon full performance of all requirements contained herein, unless
extended in writing.
(b) This Agreement may be terminated in whole or in part in writing by either party in the event of
substantial failure by the other party to fulfill its obligation under this Agreement through no fault of
the terminating party. Failure on the part of the SUBCONTRACTOR to comply with the conditions
set forth in the agreement shall be the basis for termination of the agreement and/or the revocation of
any unexpended or inappropriately expended funds. Provided that no such termination may be
effected unless the other party is given:
(1) not less than ten (10) days written notice (delivered by certified mail, return receipt
requested) of intent to terminate; and
(2) an opportunity for consultation with the terminating party prior to termination.
(c) This Agreement may be terminated in whole or in part in writing by the COG for its
convenience: Provided that the SUBCONTRACTOR is given not less than ten (10) days written
notice (delivered by certified mail, return receipt requested) of intent to terminate.
(d) If termination for default under Section (b) of this Article or termination for convenience under
Section (c) of this Article is effected by the COG, any payment due the SUBCONTRACTOR at the
time of termination may be adjusted to the extent of any additional costs occasioned to the COG by
reason of the SUBCONTRACTOR'S default. The equitable adjustment for any termination shall
provide for payment to the SUBCONTRACTOR for services rendered and expenses incurred prior
to the termination, in addition to termination settlement costs reasonably incurred by the
SUBCONTRACTOR relating to commitments which had become firm prior to the termination.
(e) Upon receipt of a termination action under Sections (b) or (c) of this Article, the
SUBCONTRACTOR shall:
Coastal Bend Council of Govemmen[s A.-6
(I) promptly discontinue all services affected (unless the notice directs otherwise); and
(2) deliver or otherwise make available to the COG all data, drawings, specifications,
reports, estimates, summaries, and such other information and materials as may have
been accumulated by the SUBCONTRACTOR in performing this Agreement,
whether completed or in the process.
(f) Upon termination under Sections (b) and (c) of this Article, the COG may take over the work and
prosecute the same to completion by agreement with another party or otherwise.
(g) If, after termination for failure of the SUBCONTRACTOR to fulfill contractual obligations, it is
determined that the SUBCONTRACTOR had not so failed, the termination shall be deemed to have
been effected for the convenience of the COG. In such event, adjustment of the price provided for in
this Agreement shat] be made as provided in Section (d) of this Article.
(h) If any delay or failure of performance is caused by a FORCE MAJEURE event as described in
the Article 27 of this Appendix, the COG may in its sole discretion terminate this Agreement in
whole or part under this Ar[icle.
Article 15 Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
Article 16 Intellectual Property
(a) For the purpose of this Article, "intellectual property" refers to 1) any discovery or invention for
which patent rights may be acquired, and 2) any photographs, graphic designs, plans, drawings,
specifications, computer programs, technical reports, operating manuals, or other copyrightable
materials, and 3) any other materials in which intellectual property rights may be obtained.
(b) Royalties and Patent Fees. The SUBCONTRACTOR shall pay all license fees and royalties and
assume all costs incident to the use or possession in the performance ofthe work or the incorporation
in the work of any Intellectual Property.
(c) Disclosure of Intellectual Property Produced during the work. The SUBCONTRACTOR shall
promptly notify the COG of all Intellectual Property which the SUBCONTRACTOR, including its
employees, subcontractors, or subcontractors employees may produce, either solely or jointly with
others, during the course of this work. In addition, the SUBCONTRACTOR shall promptly notify
the COG of all Intellectual Property to which the SUBCONTRACTOR may acquire rights in
connection with the performance of the work. Any notification under this paragraph shall contain
sufficient technical detail to convey a clear understanding of the Intellectual Property, and shall
identify any publication, sale, public use, or impending publication. Promptly upon request, the
SUBCONTRACTOR shall supply such additional information as the COG may request.
(d) In performing work under this Agreement, the SUBCONTRACTOR shall comply with all laws,
rules, and regulations relating to intellectual property, and shall not infringe on any third-party's
Intellectual Property rights. SUBCONTRACTOR further represents and warrants to COG that in the
Coastal Bend Council of Governments A_7
course of performing the work it will not use or possess any Intellectual Property owned by a third
party without paying any required royalty or patent fees. SUBCONTRACTOR warrants that it has
full title in and ownership of the Intellectual Property and any enhancements, updates or other
modifications, or that it has full power and authority to grant all licenses granted herein, and that
such license use by the COG will in no way constitute an infringement or other violation of any
Intellectual Property right of any third party. The SUBCONTRACTOR warrants that it shall have,
throughout any. applicable license term hereunder, free and cleaz title to, or the right to possess, use,
sell, transfer, assign, license, or sublicense, products that aze licensed or provided hereunder to the
COG by the SUBCONTRACTOR. Except as permitted in the Agreement, SUBCONTRACTOR
shall not create or permit the creation of any lien, encumbrance, or security interest in the work or
any part thereof, or any product licensed or provided hereunder to COG for which title has not yet
passed to COG, without the prior written consent of COG. SUBCONTRACTOR represents and
warrants to COG that neither it nor any other company or individual performing the work is under
any obligation to assign or give to any third party any Intellectual Property rights granted or assigned
to COG, or reserved by COG, pursuant to the Agreement. It shall hold the COG harmless for, and to
the extent permitted by the laws and Constitution of the State of Texas, defend, and indemnify the
COG against, any claims for infringement related to its work under this Agreement.
(e) Grant and License. With respect to such Intellectual Property as is (i) incorporated in the work
(other than Intellectual Property for which COG already possesses equal or greater Intellectual
Property Rights by virtue ofthis Agreement or otherwise), (ii) produced by SUBCONTRACTOR or
SUBCONTRACTORS employees, subcontractors, or subcontractorOs employees during the course
of performing the work, or (iii) specifically identified in the Supplemental Conditions as Intellectual
Property to which Intellectual Property Rights aze granted pursuant to this paragraph,
SUBCONTRACTOR hereby grants to COG (i) a nonexclusive, perpetual, irrevocable, enterprise-
wide license to reproduce, publish, or otherwise use such Intellectual Property and associated use
documentation, and (ii) a nonexclusive, perpetual, irrevocable, enterprise-wide license to authorize
others to reproduce, publish, or otherwise use such Intellectual Property for COGs purposes.
(f) Modification; Derivative Works. COG shall have the right, in its own discretion, to
independently modify any Intellectual Property to which license is granter herein for COG~s own
purposes and use, through the services of its own employees or independent contractors. COG shall
own all Intellectual Property to such modifications. SUBCONTRACTOR shall not incorporate any
such modifications into its Intellectual Property for distribution to third parties unless it first obtains
a license from COG.
(g) SUBCONTRACTOR expressly acknowledges that state funds may not be expended in
connection with the purchase of an automated information system unless that system meets certain
statutory requirements under section 2157.005 of the Government Code, relating to accessibility by
persons with visual impairments. Accordingly, the SUBCONTRACTOR represents and warrants to
COG that the technology provided to the COG for purchase is capable, either by virtue of feature
included within the technology or because it is readily adaptable by use with other technology, of (1)
providing equivalent access for effective use by both visual and nonvisual means; (2) presenting
information, including prompts used for interactive communications, in formats intended for
nonvisual use; and (3) being integrated into networks for obtaining, retrieving, and disseminating
information used by individuals who are not blind or visually impaired. For purposes of this
paragraph, the phrase equivalent access means a substantially similaz ability to communicate with or
make use of the technology, either directly by features incorporated within the technology or by other
reasonable means such as assistive devices or services which would constitute reasonable
Coastal Bend Council of Govemmen[s A_g
accommodation under the Americans with Disabilities Act or similar state or federal laws.
Examples of methods by which equivalent access may be provided include, but are not limited to,
keyboazd alternatives to mouse commands and other means of navigating graphical displays, and
customized display appeazance.
(h) SUBCONTRACTOR will include in all subcontracts a provision similaz in effect to the
following yeaz 2006 Warranty as set forth in the Section.
(1) SUBCONTRACTOR also warrants that, with respect to work performed under this
Agreement, that all work is Year 2006 Compliant when used in accordance with the
applicable documentation, provided that all products used in combination with it (but not
themselves included in or with or incorporated into the work) properly exchange date data
with the work. SUBCONTRACTOR warrants that the work meets all applicable standards
of the Texas Department of Information Resources relating to the Yeaz 2006 Compliance. In
the event any work performed under this Agreement is not Year 2006 Complaint, and the
SUBCONTRACTOR is provided written notice thereof, SUBCONTRACTOR shall at its
sole expense immediately cause such work to become Year 2006 Compliant in a manner that
will minimize interruption to ongoing business processes, time being of the essence.
(i) The SUBCONTRACTOR shall include provisions to effectuate the purposes ofthis pazagraph in
all subcontracts and subgrants under this Agreement in the course of which Intellectual Property may
be produced or acquired.
Article 17 Equal Opportunity and Affirmative Action
The SUBCONTRACTOR shall agree that in the performance of this Contract, it will not
discriminate against any employee or applicant because ofrace, religion, color, sex, age, or national
origin and it will comply with Executive Order 11246, entitled "Equal Employment Opportunity," as
amended by Executive Order 11375, and as supplemented in Department of Labor Regulations (Title
41 CFR Part 60). The SUBCONTRACTOR assures that no person will, on the grounds of race,
creed, color, handicap, national origin, sex, political affiliation or beliefs, be excluded from, be
denied the benefit of, or be subject to discrimination under any program or activity funded in whole
or part under this Contract.
Article 18 ADA Requirements
The SUBCONTRACTOR shall comply with all applicable requirements of the Americans with
Disabilities Act of 1990, 42 U.S.C. 12101 - 12213.
Article 19 Utilization of Small, Minority, and Women's Business Enterprises
The SUBCONTRACTOR agrees that qualified Historically Underutilized Businesses (HUB'S) shall
have the maximum practicable opportunity to participate in the performance of this Agreement.
Article 20 Energy Efficiency Standards
The SUBCONTRACTOR shall follow standazds and policies on energy efficiency, which are
contained in the Texas State Energy Conservation Plan issued in compliance with the Energy Policy
and Conservation Act (P.L. 94-163).
Coastal Bend Council of Governments .al-9
Article 21 Acknowledgment of Financial Support
The SUBCONTRACTOR shall acknowledge the financial support ofthe TCEQ and COG whenever
work funded, in whole or part, by this Agreement is publicized or reported in news media or
publications. All reports and other documents completed as a part of this Agreement, other than
documents prepared exclusively for internal use within the COG, shall carry the following notation
on the front cover or title page:
Example:
PREPARED IN COOPERATION WITH THE
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
OR
The preparation of this report was financed through grants from the State of Texas through
the Texas Commission on Environmental Quality.
Article 22 Data and Publicity
All data and other information developed under this Agreement shall be furnished to the COG and
shall be public data and information, except to the extent that it is exempted from public access by
the Texas Open Records/Public Information Act, TEX. GOVT CODE 552. Upon termination of
this Agreement, all copies of data and information shall be furnished, at no chazge to the COG, upon
request, to include data bases prepazed using funds provided under this Agreement, and become the
property of the COG. Except as otherwise provided by the Agreement or the Act, the
SUBCONTRACTOR shall not provide data generated or otherwise obtained in the performance of
its responsibilities under this Agreement to any party other that the COG, State of Texas, and its
authorized agents.
Article 23 Hazardous Substances, Waste Disposal, and Manifests
The SUBCONTRACTOR and their subcontractors and subgrantees must comply with all applicable
Laws and Regulations, including but not limited to those relating to hazardous substances, waste
disposal, and manifests.
Article 24 Statues Relating to Nondiscrimination
The SUBCONTRACTOR shall comply with all applicable state and federal statues relating to
nondiscrimination which include, but are not limited to, those listed in the Uniform Grant
Management Standards.
Article 25 Oral and Written Agreements
All oral or written agreements between the parties hereto relating to the subject matter of this
Contract which were developed and executed prior to the execution of this Contract have been
reduced to writing and are contained in this Agreement.
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Article 26 Safety and Protection
Where applicable, the SUBCONTRACTOR shall be responsible for requiring its subcontractor and
subgrantees to maintain and supervise all necessary safety precaution and programs in connection
with the work. The SUBCONTRACTOR shall take all necessary safety precautions.
Article 27 Force Majeure
To the extent that either party to this Agreement is wholly or partially prevented from the
performance within the term specified of any obligation or duty placed on such party by reason of or
through decrees of or restraints by a government instrumentality, acts of God (except that rain, wind,
flood or other natural phenomena normally expected for the locality shall not be construed as an act
of God), work stoppages due to labor disputes or strikes, fires, explosions, epidemics, riots, war,
rebellion, and sabotage, in such event, the time for the performance of such obligation or duty shall
be suspended until the disability to perform is removed. Determination of force majeure shall rest
solely with the COG.
No time extension shall be granted under this Article unless the party seeking relief has notified the
other in writing within a reasonable time after commencement of the event, of the anticipated length
and cause of delay, the measures taken or to be taken to minimize the delay, and the timetable by
which the SUBCONTRACTOR intends to implement these measures. The party seeking relief shall
also give written notice of the ending of the event within a reasonable time after the event has ended.
Article 28 Entire Contract
This Agreement, including Attachments A, B, C, D, and E, represents the entire Contract between
the contracting parties and supersedes any and all prior contracts between the parties, whether written
or oral.
Coastal Bend Council of Governments A-1)<
Coastal Bend Council of Governments
Solid Waste Grant Interlocal Agreement
Special Contract Provisions
Attachment B
Article I Period of Performance
The period of performance of this agreement begins on September 1, 2008 and ends on August 31,
2009.
Article 2 Scope of Services
(a) All parties agree that the SUBCONTRACTOR, in consideration of compensation described in
this Attachment and SUBCONTRACTOR Budget and Authorizations (Attachment E of this
Agreement), shall provide the services with COG as specifically described in the Work Program of
SUBCONTRACTOR (Attachment C of this Agreement) and Schedule of Deliverables from
SUBCONTRACTOR (Attachment D of this Agreement).
(b) The SUBCONTRACTOR agrees to implement the Project according to the agreed upon budget
shown in Attachment E of this agreement.
Article 3 COG Obligations
(a) Measure of Liability
In consideration of full and satisfactory performance hereunder, COG will be liable to
SUBCONTRACTOR in an amount equal to the actual costs incurred by SUBCONTRACTOR in
rendering such performance, subject to the following limitations:
1. COG is not liable for expenditures made in violation of "General Provisions for Texas
Commission on Environmental Quality's Standards Applicable to Implementation Projects
and Supplemental Funding Standazds", as described in Articles 8 and 9 of this Agreement,
which outline prohibited activities as defined by the Texas Commission on Environmental
Quality (TCEQ).
2. COG is not liable for any costs incurred by SUBCONTRACTOR in the performance of
this agreement, which have not been billed to COG within thirty (30) days following
termination of this agreement.
3. COG is not liable to SUBCONTRACTOR for costs incurred or performance rendered by
SUBCONTRACTOR for costs incurred by SUBCONTRACTOR before commencement of
this agreement or after termination of this agreement.
4. Except as specifically authorized by COG in writing, COG is liable only for expenditures
made in compliance with the cost principles and administrative requirements set forth in
Federal OMB Circulaz A-87.
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5. All representations, indemnifications, warranties, and guarantees made in, required by or
given in accordance with the Agreement, as well as all continuing obligations indicated in the
Agreement, will survive final payment, completion of the work and termination or
completion of the Agreement.
(b) Method and Schedule of Payment
1. Payments: Payments to pass-through grant recipients may be made only on a
reimbursement basis. Upon review and approval of each financial report, COG will make
payment to SUBCONTRACTOR against COG liabilities to be accrued hereunder.
2. SUBCONTRACTOR may account for expenses incurred and request reimbursement of
outlays under either a cash or an accrual basis, as defined and authorized under the UGCMA.
To be eligible for reimbursement under this Agreement, a cost must have been incurred and
either paid by the SUBCONTRACTOR prior to claiming reimbursement from the COG or
incurred by the last day of the time period indicated on a request for reimbursement form and
liquidated no later than forty-five (45) days after the end of that time period.
3. Financial reporting: The COG shall provide financial status report forms and
supplemental forms to be submitted by SUBCONTRACTOR at least quarterly and/or with
each request for reimbursement to itemize expenditures by budget category. Allowable
expenditures are set forth in Articles 8 and 9 of this Agreement. The COG shall review all
materials provided by the SUBCONTRACTOR with a request for reimbursement, and shall
not make a reimbursement payment unless all required items have been provided and are
deemed to be accurate.
4. In general, expenditure documentation to be maintained by the SUBCONTRACTOR (but
not necessarily submitted to the COG with each Financial Status Report) should be whatever
is necessary to show that the work was indeed performed and that the expense was, in fact,
incurred. In addition, the documentation should also support the fact that the expenditure
was reasonable and necessary to this Agreement.
Documents that should be maintained, as appropriate for the expense, include by category,
the records listed below.
a. SALARY/WAGES Time sheets that have been signed and approved.
b. TRAVEL Documentation, which, at a minimum, is consistent
with State Travel Regulations. The purpose of the
travel should be documented and supported with
actual receipts for hotel accommodations, public
transportation receipts, airline receipts, etc.
c. EQUIPMENT Purchase orders, invoices, and canceled checks.
d. SUPPLIES Purchase orders (if issued), invoices, receipts, and
canceled checks.
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e. SUBCONTRACTS Copy ofsubcontract, plus documentation that all costs
incurred under the contract were reasonable and
necessary. The subcontractor shall be required to
maintain the documents for each category of expenses
listed in this Subsection.
f CONSTRUCTION All applicable documentation required for Equipment,
Salary, Supplies and Subcontractors.
g. OTHER Purchase orders, invoices, receipts, and canceled
checks.
6. All expenditures under the equipment, construction, or subcontract budget categories
must be approved in advance by the COG. Further, for any "other" category expenses not
specifically spelled out in this interlocal contract, the contract shall require that the
SUBCONTRACTOR obtain prior written approval from COG for that expense.
7. Travel Expenses. Reimbursement oftravel expenses for out-of--state travel, except where
such travel is specifically authorized in writing by the COG, is prohibited. Prior to
authorizing any out-of--state travel by apass-through grant recipient, the COG must obtain
written approval from the TCEQ to provide such authorization.
8. If requested by the COG, the SUBCONTRACTOR agrees to provide to the COG the
additional expense records and documentation materials, as listed in Subsection 5 of this
Article, and appropriate for the expense, for the time period requested by the COG, except
that the SUBCONTRACTOR will not be asked to submit records that have already been
provided to the COG with a Financial Status Report. The COG will provide reasonable time
for the SUBCONTRACTOR to comply with a request for additional records. If the COG
requests to review additional records to be provided by the SUBCONTRACTOR under the
COG's financial monitoring program, the COG will review those records and provide the
SUBCONTRACTOR a written summary of the findings of that review. The COG will also
allow the SUBCONTRACTOR reasonable time to respond to any findings of noncompliance
or other problems identified by the records review.
9. The COG shall not reimburse or otherwise make payment to SUBCONTRACTOR for an
expenditure that is not authorized under this Agreement. If it is determined, by either the
COG or the TCEQ that an expenditure that was reimbursed is not an authorized expense, the
COG shall request return and reimbursement of those funds from the grant recipient or,
where appropriate, the application of those funds to other authorized expenses, and shall not
provide any additional reimbursements to the pass-through grant recipient until the funds aze
returned or are applied to other authorized expenses.
10. The SUBCONTRACTORS contractual costs must comply with allowable costs
requirements. SUBCONTRACTORS which are governmental entities must engage in
contractor selection on a competitive basis in accordance with their established policies. If
SUBCONTRACTOR has no competitive procurement policy or is a private entity,
SUBCONTRACTOR must generally select contractors by evaluation and comparison of
price, quality of goods or services and past performance. All subgrants awarded by the
SUBCONTRACTOR under this Agreement shall be in accordance with Subpart C, Sec._.37,
Coastal Bend Council of Governments B_3
Subsection (b) of the State Uniform Administrative Requirements for Grants and
Cooperative Agreements as set forth in Part III of the Uniform Grant Management Standards
adopted by the Governor's Office of Budget and Planning.
(c) SUBCONTRACTOR Close Out Report
No later than thirty (30) days following the termination of this agreement, SUBCONTRACTOR
must submit a COG Contract Close Out Report according to written instructions from COG.
Article 4 Reporting Requirements
(a) The SUBCONTRACTOR shall prepare and submit to the COG, a quarterly written progress
report concerning performance under this Contract. Such progress reports shall document
accomplishments and units of work performed under Attachment D of this agreement including
program results. All progress reports shall be submitted within 7 days after the end of each
quarterly period so that COG may submit a consolidated report to TCEQ within 20 days. A final
progress report shall be provided prior to the final request for payment under this Contract, but, in no
case later than 30 days after the end of the Contract period. Payments (reimbursements) required
under this contract may be withheld by the COG until such time as any past due progress reports are
received.
(b) The SUBCONTRACTOR quarterly progress reports required under Section (a) of this Article
contain descriptions of activities and costs for the COG to ensure that the provisions of this Contract
are being complied with. The SUBCONTRACTOR shall comply with any reasonable request by the
COG for additional information on activities conducted in order for the COG to adequately monitor
the SUBCONTRACTOR'sprogress incompletingthe requirements of and adhering to the provisions
of this Contract. The SUBCONTRACTOR shall certify in writing to the COG, through a final
progress report, the satisfactory completion of all activities and deliverables required under the pass-
through grant agreement.
(c) The SUBCONTRACTOR shall provide the COG with follow-up results information on a
schedule established by the COG, to include a report or reports sufficient to allow the COG to
provide the TCEQ a report in October 2009 on the continued results of the project funded under this
Agreement. In addition, the SUBCONTRACTOR shall continue to document, as appropriate to the
type of project, the results of the project activities for the life of the program or activity.
(d) The SUBCONTRACTOR'S failure to comply with the requirements of this Article
constitutes a breach of this Contract.
Article 5 Monitoring Requirements
(a) COG may periodically monitor SUBCONTRACTOR for:
1. The degree of compliance with the terms of this Contract, including compliance with
applicable rules, regulations, and promulgations referenced herein; and
2. The administrative and operational effectiveness of the project.
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(b) COG shall conduct periodic analysis of SUBCONTRACTOR'S performance under this Contract
for the purpose ofassessing the degree to which contractual objectives and performance standards, as
identified in this Contract or as subsequently amended, are achieved by SUBCONTRACTOR.
Article 6 Title to and Management of Real Property and Equipment
Subject to the obligations and conditions set forth in this Agreement, title to real property and
equipment (together hereafter referred to in this Article as property) acquired from funds provided
under this Agreement by the SUBCONTRACTOR shall vest upon acquisition or construction in the
SUBCONTRACTOR. All parties agree that upon full performance of this Contract, title shall
remain with the SUBCONTRACTOR, provided however, that if this Contract is terminated, due to
substantial failure by the SUBCONTRACTOR to fulfill its obligations under this Contract, title and
physical possession of all equipment and constructed fixtures shall, upon written notification from
COG, be transferred in good condition and within five (5) working days to COG.
(a) Subject to the provisions of this Agreement and as otherwise provided by state statutes, properly
acquired or replace under this Agreement shall be used for the duration of its normally expected
useful life to support the purposes of this Agreement whether or not the original projects or programs
continue to be supported by COG funds.
(b) The SUBCONTRACTOR shall not grant or allow to a third party a security interest in any
original or replacement property purchased or constructed with funds made available to the
SUBCONTRACTOR under this Agreement.
(c) The use of property acquired under this Agreement, both during the term of this Agreement and
for the useful life of the property, shall be in accordance with Section 361.014(b) of the TEX.
HEALTH & SAFETY CODE, which directs that a project or service funded under this program must
promote cooperation between public and private entities and may not be otherwise readily available
or create a competitive advantage over a private industry that provides recycling or solid waste
services.
(d) The SUBCONTRACTOR may develop and use their own property management systems, which
must conform with all applicable federal, state, and local laws, rules and regulations. If an adequate
system for accounting is not in place or is not used properly, the Property Accounting System
Manual issued by the State Comptroller of Public Accounts will be used as a guide for establishing
such a system. The property management system used by the SUBCONTRACTOR must meet the
requirements set forth in this Section.
(I) Property records must be maintained that include a description of the property, a serial
number or other identification number, the source of the property, who holds title, the
acquisition date, and the cost of the property, percentage of state participation in the cost of
the property, the location, use and condition ofthe property, and any ultimate disposition data
including the date of disposal and sale price of the property.
(II) A physical inventory of all equipment acquired or replaced under this Agreement shall be
conducted no less frequently than once every two years and the results of such inventories
reconciled with the appropriate properly records. Property control procedures utilized by the
SUBCONTRACTOR shall include adequate safeguards to prevent loss, damage, or theft of
the acquired property. Any loss, damage, or theft shall be investigated. The
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SUBCONTRACTOR shall develop and carry out a program of property maintenance as
necessary to keep both originally acquired and any replaced property in good condition, and
to utilize proper sales procedures to ensure the highest possible return, in the event such
property is sold.
(III) Certain types of equipment are classified as controlled assets and are subject to annual
revision. In accordance with the UGMS, the SUBCONTRACTOR should contact the Texas
Comptroller of Public Accounts property accounting staff or review the Comptrollers State
Property Accounting User Manual available on the Internet, for the most current listing.
Firearms shall be maintained on the SUBCONTRACTORS inventory system irrespective of
cost, and the following equipment with costs between $500 and $1,000 shall be maintained
on the inventory system: (1) stereo systems, (2) still and video cameras, (3) facsimile
machines, (4) VCRs and VCRlTV combinations and (5) cellulaz and portable telephones.
(e) The SUBCONTRACTOR may for the purpose of replacing property acquired under this
Agreement, either trade in or sell the property and use the proceeds ofsuchtrade-in or sale to offset
the cost of acquiring needed replacement property.
(f) The SUBCONTRACTOR agrees that if a determination is made that any property acquired with
funds provided under this Agreement with a current per-unit fair market value of $1,000 or more is
no longer needed for the originally authorized purpose, the COG has the right to require disposition
of the property by the SUBCONTRACTOR in accordance with the provisions of this Article.
(g} When, during the useful life of property acquired with grant funds under this Agreement by the
SUBCONTRACTOR and with current per-unit fair market value of $1,000 or more, the property is
no longer needed for the originally authorized purpose, the SUBCONTRACTOR agrees to request
disposition instmction form the COG or, if the COG is no longer administering a Regional Solid
Waste Grants Program, the TCEQ. Disposition instructions shall solicit, at a minimum, information
on the source and amount of funds used in acquiring the property, the date acquired, the fair market
value and how the value was determined (e.g., by appraisal, bids, etc.), and the proposed use of the
proceeds. The assessment of whether to authorize the proposed disposition of the property must
include a determination that disposition will comply with the private industry provisions of
361.014(b) of the TEXAS HEALTH & SAFETY CODE ANN. In cases where the
SUBCONTRACTOR fails to take appropriate disposition actions, the COG may direct the
SUBCONTRACTOR to take excess and disposition actions. The dispositions may provide for one
of the alternatives as set forth in this Section.
(I) Retain title, sell, or otherwise disposed of with no obligation to compensate the COG.
(II) Retain title after compensating the COG. If the COG is compensated by the
SUBCONTRACTOR for property acquired using funds provided under this Agreement, the
COG will in turn compensate the TCEQ or, upon authorization by the TCEQ, use those
funds for other projects or activities that support this or similar future programs conducted by
the COG. The amount due will be computed by applying the percentage of state-funded
participation in the cost of the original purchase to the fair market value of the property.
(III) Sell the property and compensate COG. If the COG is compensated by the
SUBCONTRACTOR for property acquired using funds provided under this Agreement, the
COG will in turn compensate the TCEQ or, upon authorization by the TCEQ, use those
Coastal Bend Council of Governments B-6
funds for other projects or activities that support this or similaz future programs conducted by
the COG. The amount due will be calculated by applying the COGS percentage of
participation in the cost of the original purchase to the proceeds of the sale after deduction of
any actual and reasonable selling and fixing-up expenses. If the grant is still active the net
proceeds from sale may be offset against the original cost of the property. When the
SUBCONTRACTOR is directed to sell the property, sales procedures shall be followed that
provide for competition to the extent practicable and result in the highest possible return.
(IV) Transfer title to the COG or to a third-party designated/approved by the COG. If the
SUBCONTRACTOR participated financially in the original purchase, the
SUBCONTRACTOR may be authorized payment from the receiving party of an amount
calculated by applying the percentage of the participation in the original purchase of the
property to the current fair market of the properly.
(h) Items of property with a current per-unit fair mazket of less than $1,000 maybe retained, sold or
otherwise disposed of by the SUBCONTRACTOR with no further obligation to the COG. Methods
used to determine per-unit fair mazket value must be documented, kept on file and made available to
the COG upon request.
(i) The COG shall include provisions in its Interlocal Agreements to implement and enforce the
provisions of this Article.
Article 7 Compliance with Applicable Laws
The SUBCONTRACTOR shall give all notices and comply with all laws, ordinances, rules,
regulations and order of any public authority bearing on the performance of this contract, including,
but not limited to, the laws referred to in this Contract. If the SUBCONTRACTOR or COG
observes that this Contract is at variance therewith in any respect, the observing party shall promptly
notify the other party in writing, and any necessary changes shall be adjusted by appropriate Contract
modification. On request, the SUBCONTRACTOR shall furnish COG modification. If the
SUBCONTRACTOR performs any work knowing or having reason to know that it is contrary to
Laws or Regulations, the SUBCONTRACTOR shall bear all claims, costs, losses and damages
caused by arising out of or resulting therefor.
Article 8 Types and Standards of Solid Waste Implementation Projects
Local Enforcement
8.1. Funds may not be provided to any law enforcementagency regulated by Chapter 415, Texas Government
Code, unless: (a)thelawenforcementagencyis incompliancewithallrulesdevelopedbytheCommissionon
Law Enforcement Standards and Education pursuant to Chapter 415, Texas Government Code; or (b) the
Commission on Law Enforcement Officer Standards and Education certifiesthat the requesting agency is in
the process of achieving compliance with such rules.
8.2 When funding is to be provided for salariesoflocalenforcementofficers,thefundsrecipientmustcertify
that at least one of the officershas attended or will attend within the term of the funding the TCEQ's Criminal
Environmental Law Enforcement Training or equivalent training.
8.3 Local enforcementvehicles and related enforcementequipment purchased entirelywith funds provided
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under this Agreementmay only be used for activitiesto enforce laws and regulations pertaining to littering and
illegal dumping, and may not be used forothercodeenforcementorlawenforcementactivities. Vehicles and
equipment that aze only partially funded must be dedicated for use in local enforcement activities for a
percentage of time equal to the proportion of the purchase expense funded.
8.4 Entitiesreceivingfundsforalocalenforcementofficer,enfotrzmentvehicles,and/orrelatedequipmentfor
use by an enforcement offcer, must investigate major illegaklumping problems, on both public and private
property, in addition to investigating general litter problems on public properly.
8.5 Entities receivingfunds to conduct a local enforcemert program must cooperate with the TCEQ's regional
investigative staff in identifying and investigating illegal dumping problems. Lack of cooperation with the
TCEQ staffmay constitute a reason to withhold future funding to that entity for local enforcementactivities.
8.6 Funds may not be used for investigation and enforcement activities related to the illegal dumping of
industrial and/or hazardous waste. Instances where industrial or hazardous waste is discovered at a site do not
preclude the investigation of that site, so long as the intent and focus of the investigation and enforcement
activities are on the illegal dumping of municipal solid waste.
Litter and Ille al Dumping Cleanup
8.7 Lake and River Cleanup events must be coordinated with the TCEQ's cleanup program staff and/or the
Keep Texas Beautiful organization, which is contracted by the TCEQ to administethe Lake and River
Cleanup program.
8.8 Projects funded to clean up litteror illegal dumping on private properly must be conducted through a local
government sponsor or the PERFORMING PARTY. Funds may not be provided directly to a private
landownerorotherprivateresponsiblepartyforcleanupexpenses. The local governmentsponsororthe
PERFORMING PARTY must either contract for and oversee the cleanup wodc, or conduct the work with
its own employees and equipment.
8.9 The costs for cleanup of hazardous waste that maybe found at a municipal solid waste site must be funded
from other sources, unless a waiver from this restriction is granted by the TCEQ to deal with immediate
threats to human health or the environment.
8.10 The costs far cleanup of Class 1 nonhazardous industrial waste that may be found at a municipal solid
waste site must be funded from other sources, unless a waiver from this restriction is granted by the TCEQ
to deal with immediate threats to human health or the environment. The cleanup of Class 2 and 3
nonhazardous industrial waste that may be found at a municipal solid waste site may be funded in
conjunction with the cleanup of the municipal solid waste found ata site.
8.11 All notification, assessment, and cleanup requirements pertaining to the release of wastes or other
chemicals of concern, as required under federal, state, and local laws and regulations, including 30 TAC
Chapter 330, TCEQ's MSW Rules, and 30 TAC Chapter 350, TCEQ's Risk ReductionRules, must be
complied with as part of any activities funded under this Agreement.
12 All materials cleaned up using funds provided under this Agreement must be properly disposed of or
otherwise properly managed in accordance with all applicable laws and regulations. To the extent
feasible, it is recommendedthatmaterialsremovedfromasitebereusedorrecycled. For projects to clean
up large amounts of materials, the PERFORMING PARTY should consider withholding at least ten
(] 0%) percent ofthe reimbursements under a subgrant or subcontract, until documentation is provided that
the cleanup work has been completed and the materials properly managed.
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Source Reduction and Recycling
8.13 Any program or project funded under this Agreement with the intent of demonstrating the use of products
made from recycledand/or reused materialsshall have as its primary purpose the education and training of
residents, governmental officials, private entities, and others to encourage a market for using these
materials.
Local Solid Waste Management Plans
8.14 All local solid waste management plans funded under this Agreement must be consistent with the
PERFORMING PARTY's regional solid waste management plan, and prepared in accordance with 30
TAC Subchapter O, Chapter 330, TCEQ Rules, and the Content and Format Guidelinesprovided by the
TCEQ.
8.15 In selecting a local solid waste managementplan project for funding, the PERFORMING PARTY shall
ensure that at least one year is available forthe completion and adoption of the local plan.
8.16 Local solid wastemanagementplansmaynotbeconsideredforfundingbythePERFORMINGPARTY
until the PERFORMING PARTY's regional solid waste management plan has been amended.
Citizens' Collection Statims, "Small" Registered Transfer Stations, and Community Collection Events
8.17 The design and construction of citizens' collection stations, as those facilitiesare defined under 30 TAC
Chapter 330, TCEQ Rules, may be funded. The costs associated with operating a citizens' collection
station once it is completed may not be funded.
8.18 The design and construction of small municipal solid waste and liquid waste transfer stations that qualify
for registrationunder §330.4(d) or §330.4(r), TCEQ Rules, may be funded. Other permitted or registered
transfer stations may not be funded. A municipal solid waste transfer facility may be eligible for a
registration if it serves a municipalitywith a population ofless than 50,000, or a county with a population
of less than 85,000, or is used in the transferof 125 tons or less ofmunicipal solid waste per day. A liquid
waste transfer station may qualify for a registration if it will receive less than 32,000 gallons or less per
day. The costs associated with operating atransfer station once it is completed may not be funded.
8.19 Periodic community collection events, to provide for collection and proper disposal of noo-recyclable
residentialwaste materialsforwhichthere isnot areadily-available collection alternative, may be funded.
This type of project may not include regular solid waste collection activities, such as weekly waste
collection. Funded collection events maybe held no more frequentlythan four times per year, and must
only be intended to provide residents an opportunity todispose ofhard-to-collectmaterials, such as large
and bulky items that are not picked up under the regular collection system, and might otherwise be
illegally dumped by residents.
Household Hazardous Waste Mana eg ment
8.20 All household hazardous waste collection, recycling, and/or disposal activities must be coordinated with
the TCEQ's HHW program staff, and all applicable laws, regulations, guidelines, and reporting
requirements must be followed.
8.21 All Texas Country Cleanup events must be coordinated with the TCEQ's Texas Country Cleanup
program staff, and all applicable laws, regulations, guidelines, and reporting requirements must be
followed.
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Technical Studies
8.22 All technical studies funded under this Agreement must be consistent with the PERFORMING PARTY's
regional solid waste management plan, and prepared in accordance with Guidelines provided by the
TCEQ.
Educational and Training Projects
8.23 Educational and training programs and projects funded under this Agreement must be primarily related to
the managementofmunicipal solid waste, and funds applied to a broader education program may only be
used for those portions of the program pertaining to municipal solid waste.
Other Tvoes of Proiects
8.24 If the TCEQ authorizes the PERFORMING PARTY to fund additional types of projects, under the
process set forth in Section 8.2.9., Program Conditions, ofthis Agreement,the authorization incorporated
into this Agreementmay include additional standards and restrictionsthat shall apply to use of funds for
that project or type of project.
Article 9 Supplemental Funding Standards
General Standards
9.1. The provisions of the Uniform Grant Management Standards (UGMS) issued by the Office of the
Governor apply to the use of these funds, as well as the supplement financial administration guidance
established by the TCEQ to be applied under all contracts,TCEQ Allowable Expenditure Guidelines
9.2. Recipients of funds under this Agreement, including the PERFORMING PARTY, subgrant recipient
and subcontractorsshall complywithall applicable state and local laws and regulations pertaining to the use of
state funds, including laws concerning the procurement of goods and services and competitive purchasing
requirements.
9.3. Funds may not be provided through a subgrantor subcontractto any public or private entitythat is barred
from participating in state contracts by the Texas General Services Commission, under the provisions of
§2155.077, Government Code, and I TAC § 113.02, GSC Regulatims.
9.4. Public and private entities subject to paymentof state solid waste disposal fees and whose payments are in
arrears may not receive funds under this agreement through either a subgrant or subcontract.
9.5. In accordancewith §361.014(b), Texas Health and Safety Code, and 30 TAC §330.569(d), TCEQ Rules,
a project or service funded under this Agreement must promote cooperation between public and private entities
and may not be otherwise readily available or create a competitive advantage over a private industry that
providesrecyclingorsolidwasteservices. Under this definition, the term private industry included non-profit
and not-for-profit non-governmental entities.
9.6. All equipment and facilitiespurchasedorconstructedwithfundsprovidedunderthisAgreementshallbe
used for the purposes intended in the funding agreement.
9.7. A project or service funded underthis Agreementmust be consistentwith the PERFORMING PARTY's
approved regional solid waste managementplan, and must be intended to implement the goals, objectives, and
priorities established in the regional plan.
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9.8. Funds may not be used to acquire land or an interest in land.
9.9. Funds may not be used to supplant existing funds. In particular, staff positions where the assigned
functions will remain the same and that were active at the time of the funding application or proposal, and were
funded from a source other that a previous solid waste grant, may not be funded.
9.10. Funds may not be used for food or entertainment expenses, include refreshmentsat meetings and other
functions. This provision does not apply to authorized employee per diem expenses for food costs incurred
while on travel status.
9.11. Fundsmaynotbeusedforpaymentofsalariestoanyemployeewhousesalcoholicbeveragesonactive
duty. Funds may not beused for the purchase of alcoholic beverages, including travel expenses reimbursed
with these funds.
9.12. Funds may not be used foremploymentorotherwisecontractsforservicesofalobbyistorforduestoan
organization which employs or otherwise contracts For the services of a lobbyist.
9.13. Funds may only be used for projects or programs for managing municipal solid waste.
9.14. Except as may be specificallyauthorized in this Article or elsewhere in this Agreement, funds may not
be used for projects or facilities that require a permit from the TCEQ and/or that are located within the
boundaries of a permitted facility, including landfills, wastewater treatment plants, or other facilities. This
restrictionmay be waived by the TCEQ, at its discretion, for recycling and other eligible activities that will take
place within the boundaries of a permitted facility. The applicant and/or the PERFORMING PARTY must
request a preliminary determinationfrom the TCEQ as to the eligibilityofthe projectpriorto the project being
considered for funding by the PERFORMING PARTY.
9.15. Projects or facilities requiring a registration from the TCEQ, and which are otherwise eligible for
funding, must have received the registration before the project funding is awarded.
9.16. Except as may be specificallyauthorizedinthisArticleorelsewhereinthisAgreement, fundsmaynot
be used for activities related to the collection or disposal of municipal solid waste. This restriction includes:
solid waste collection and transportation to a disposal facility, waste combustion (incineration or wasto-to-
energy); processing for reducingthe volume of solid waste which is to be disposed of; landfills and landfill-
related facilities,equipment, oractivities, including closure and post-closure care ofa permitted landfill unit; or
other activities and facilities associated with the disposal of municipal solid waste.
9.17. Funds may not be used to asst an entity or individual to comply withan existing or pending federal,
state, or local judgement or enforcementaction. This restriction includes assistance to an entity to comply with
an order to cleanup and/or remediate problems at an illegal dump site. However, the TCEQ may waive this
restrictions,aths discretion and on a limited case-by-case basis, to address immediatethreats to human health
or the environment, and where it is demonstrated that the responsible party does not have the resources to
comply with the order.
9.18. Funds may not be used to pay penalties imposed on an entity for violation of federal, state, or local laws
and regulations. This restriction includes expenses for conducting a supplemental environmental project (5EP)
under a federal or state order or penalty. Funds maybe used in conjunction with SEP funds to support the
same project.
Article 10 Funds in the MSWDTRF
(a) It is the understanding of the parties that the source of the funds provided by the COG is the
Municipal Solid Waste Disposal and Transportation Revenue Fee (MSWDTRF). Due to demands
Coastal Bend Council of Governments B-]<><
upon that source for funds necessary to protect the health and safety of the public, it is possible that
the funds contained in the MSWDTRF will be depleted prior to completion of this Agreement. The
parties agree that all funding arranged under this Agreement is subject to sufficient funds in the
MSWDTRF. The SUBCONTRACTOR shall place this notice in all subgrants and subcontracts.
Article 1 I Conflict of Interest
The SUBCONTRACTOR shall notify the COG immediately upon discovery of any potential or
actual conflict of interest. The SUBCONTRACTOR agrees that the COG and/or the TCEQ have
sole discretion to determine whether a conflict exists and that the COG and/or the TCEQ may
terminate the Agreement at any time, on the grounds of actual or appazent conflict of interest.
a. Notice of Conflict oflnterest: The SUBCONTRACTOR shall notify the COG in writing
or any actual, apparent, or potential conflict of interest regazding any individual performing
or having access to information regarding the work. As applicable, the notification shall
include both organizational conflicts or interest and personal conflicts of interest. Any
individual with a personal conflict of interest shall be disqualified from taking part in any
way in the performance of any work that created the conflict of interest.
Article 12 Authorized Representatives
(a) The COG hereby designates the person in Exhibit B-I, Project Representative, asthe individual
authorized to give direction to the SUBCONTRACTOR for the purposes ofthis Contract. The COG
Project Representative shall not be deemed to have authority to bind the COG in contract unless the
Executive Director of the COG has delegated such authority.
(b) Immediately upon receiving the Purchase Order or Notice of Awazd, the SUBCONTRACTOR
shall identify, as its Project Representative, the person authorized to receive direction from the COG,
to manage the work being performed, and to act on behalf on the SUBCONTRACTOR. The
SUBCONTRACTOR'S Project Representative shall be deemed to have authority to bind the
SUBCONTRACTOR in contract unless the SUBCONTRACTOR, in writing, specifically limits or
denies such authority to the SUBCONTRACTOR'S Project Representative.
(c) Either party may change its Project Representative. In addition, the Project Representative of
either party may further delegate his or her authority as necessary, including any delegation of
authority to a new Project Representative. The party making the change in Project Representative
shall provide written notice of the change to the other party.
(d) The SUBCONTRACTOR shall ensure that it's Project Representative, or his or her delegate, is
available at all times for consultation with the COG.
Coastal Bend Council of Governments B-IZ
Exhibit B
The COG designates the individual named below as the Project Representative for COG:
Name: Theresa Finch, Environmental Coordinator
Address: Coastal Bend Council of Governments
P.O. Box 9909
Corpus Christi, TX 78469
TEL: (361) 883-5743 FAX: (361) 883-5749
The SUBCONTRACTOR designates the individual named below as the
SUBCONTRACTOR'S Project Representative. The SUBCONTRACTOR'S Project
Representative is the person authorized to receive direction from the COG, to manage the
work being performed, and to act on behalf of the SUBCONTRACTOR:
Name: Paul Bass
Address: P.O. Box 9277
Corpus Christi, Texas 78469
TEL: 361-826-1968 FAX: 361-826-1971
Coastal Bend Council of Governments Exhibit B
Coastal Bend Council of Governments
Solid Waste Grant Interlocal Agreement
Work Program of SUBCONTRACTOR
Exhibit C
Goal:
Goal 2: Reduce the amount of municipal solid waste generated and disposed of in the Coastal Bend
Region.
2.1 Education and Training- Continue to use outreach and education programs to support program
initiatives and to facilitate long-term changes in attitudes about source reduction and recycling.
Objective 1: Education and Outreach Materials
Task 1 a: Purchase education and outreach materials
Objective 2: Report the progress of the work program task and measure of program effectiveness.
Task 2a: Tum in Summary Reports (Form PT-Sl) to identify progress of the project in three-month intervals.
Time Frame: Summary Report due December 15, 2008 (to report on September, October, November), April 15,
2009 ([o report on January, February, March) and August 15, 2009 (to report on May, June, July).
Task 26: Turn in Results Reports (Form PT-Rl) to identify specific results being accomplished by the
implementation of your project.
Time Frame: Results Report due December 15, 2008 (to report on September, October, November), April I5,
2009 (to report on January, February, March) and August 15, 2009 (to report on May, June, July).
Task 2c: Tum in Financial Status/Reimbursement Requests (Form PT-Fl, PT-F2, and supplemental
documentation as identifies in the Special Contract Provisions (Attachment B) section, Article 3(b) S, located on
page B-2.
Time Frame: Financial Stams ReporUReimbursementRequests due January I5, 2009 (to report on September,
October, November, December) and September 15,2009 (to report on April, May, June, July, August).
Coastal Bend Council of Governments Exhibit C
1 ~ ~
Coastal Bend Council of Governments
Solid Waste Grant Intertocal Agreement
Schedule of Deliverables from SUBCONTRACTOR
Exhibit D
Task Time Frame Deliverable
Task I: Purchase Educational Materials Submit documentation of
08/31/2009 materials purchased
Task 2a: Summary Report December 15, 2008, PT-S Forms
April 15, 2009, and
August 15, 2009
Task 2b: Results Report December 15, 2008, PT-R Forms
April ]5, 2009, and
August I5, 2009
Task 2c: Financial S[atus Report/Reimbursement Request January 15, 2009 and PT-FI, PT-F2, and
September 15, 2009 supplemental documentation
Coastal Bend Council of Govemmenis Exhibit D
,r
Coastal Bend Council of Governments
Solid Waste Grant Interlocal Agreement
Subcontractor Budget and Authorizations
Exhibit E
Description Cost
Supplies -Educational Materials $ 31,000.00
TOTAL $ 31,000.00
Coastal Bend Council of Governments Exhibit E