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HomeMy WebLinkAboutC2008-385 - 11/11/2008 - ApprovedFY09 HMEP Planning Grant Application,~OQ~~:'>>~' HMEP Application Coversheet Local Emergency Planning Committee 1. APPLICANT INFORMATION PLEASE TYPE ALL INFORMATION a. Legal Name of LEPC county or city: Geographic area covered: City of Corpus Christi/Nueces County LEPC Nueces County b. Name of Grant Manager: Address: Maricela Cuevas, LEPC Administrator 2406 Leopard St., Suite 200 Telephone: Corpus Christi, TX 78408 361-82113960 Fax: 361-887-7385 a-mail address: marim@cctexas.com c. Name of person writing final summary letter: Address: Maricela Cuevas, LEPC Administrator 2406 Leopard St., Site 200 Telephone: Corpus Christi, TX 78408 361-826-3960 Fax: 361-826-887-7385 e-mail address: marim cctexas.com d. Name of person who will administer funds : Address: Rick Ramos, LEPC Finance Committee Chair erson 2404 Leopard St., Suite 300 Telephone: Corpus Christi, TX 78408 361-826-3938 Fax: 361-887-8053 e-mail address: rickr cctexas.com e. County or City's Vendor Identification Number: 74-6000-754 2. CERTIFICATION To the best of my knowledge and belief, all information in this application is true and correct. The document has been duly authorized bythe-[county judge, mayor, city manager] and a majority vote of the Local Emergency Planning Committee. The County/City of Corpus Christi will serve as fiscal a ent for the ro'ect and com i with all contractual obli ations if assistance is rovided. NAME OF LEPC CHAIR: SIG NATURE Fire Chief Richard Hooks TELEPHONE: 361-826-3932 DATE: FAX: 361-826316 ~ ~ A~ NAME OF AUTHORIZED FISCAL AGENT : Angel Escobar TITLE: Acting City Manager SIG NAT E Iv TELEPHONE:361-826-3222 A FAX: 261-826-3839 d 3. DATE RECEIVED BY GDEM: es D 2008-385 . ~~,- RUTItORIZEI~ 11/11/08 _ 67 COtlNCIL~~©~ 1ZeS. 027921 venager. Recommentl a memOer of the authorizetl Rscal aganl ['XDPS-HMEP Grant wlil manage of any ana all monies awerda0 unEerthls grant Sew„---. - -. SECRtTARY Qih_ FY09 HMEP Planning Grant Application Project Narrative (Page 1 of 3) City of Corpus Christi/Nueces County Local Emerttencv Committee (Legal Name of LEPC county or city) Section 1: Problem Statement and Data [O 1 UU Nueces County is a highly industrialized community with a high risk for emergencies involving hazardous materials. Nueces County has major hazardous material highway transportation routes (i.e. IH-37; US 77; US 181.), hundreds of miles of pipelines (represented by 69 companies), major railways (TexMex and Union Pacific), over 10 major petroleum/chemical plants, a military base, and the 7~' largest port in the U.S. In 2007 over 300 facilities reported using, storing, or manufacturing a hazardous substance or extremely hazardous substance above its Threshold Planning Quantity. Over 90 percent of the County's 317,000 people live within 10 miles of a "high risk" area. The general public requires constant education on the potential risks and proper action to take in a chemical emergency, as well as local responders needing continual training and practice to responding to such an event. Section 2: Goal Statement t0 1 UU The LEPC is committed to using all mediums available to educate the public as to the potential risks and hazardous that are associated with the transportation, storage and use of hazardous materials. In addition, the LEPC will continue to educate the public on the proper actions to take in the event of a hazardous chemical accident or release. The LEPC will also continue in the coordination and planning of emergency response agencies, including organizing emergency response exercises. Section 3: Areas & Population Served (omit to ~ uu worasl The outreach portion of the project is expected to reach over 90% of people across all demographics of Nueces County (est. pop. 317,000) and its adjacent communities, employing several different delivery mediums. In addition, a portion of the project is specially aimed at reaching at least 25,000 Nueces County school children and their families living along major hazardous material transportation areas. A full scale exercise drill will be designed to test response capabilities of multiple urban and rural jurisdictions. FY09 HMEP Planning Grant Application Project Narrative (Page 2 of 3) Section 4: Planned Project Objectives (Limit to space below - do not use continuation page) The LEPC will contract with the book cover printing company that has exclusive supply agreements with the schools of Nueces County. They will work with the LEPC to print and distribute 25,000 covers with the LEPC chemical safety message in schools in or near "high risk" areas. The book covers will be delivered to schools in August 2009. Public awareness brochures will be printed and mailed through the City of Corpus Christi June utility bills. A full scale drill is planned to test the response capabilities of multiple jurisdictions, including: - Unified Command under the National Incident Management System. - Interoperability of communications. - Maz-Mat identification and isolation procedures. - Public Information distribution. - Test joint emergency response capabilities between the City of Corpus Christi emergency response agencies and rural Nueces County emergency response agencies. The LEPC will contract with a vendor to purchase 6,000 coloring books that illustrate what a chemical emergency is and how to shelter in place. The coloring books will be used at Elementary Schools through out Nueces County Section 5: Measurement & Evaluation to space oeiow - ao not use continuation The LEPC 2009 Outreach Campaign is expected to reach most, if not all, over 300,000 Nueces County residents, as well as many people from surrounding communities. The educational brochures in the utility bill mailings will reach approximately 89,000 households. There will be 25,000 book covers delivered to schools in "high risk" areas. The Pipeline brochure will be distributed during community events. The planned exercise will test the emergency plans of several response agencies. The success of the outreach campaign should be reflected by an increase in website traffic which is directly measured. The exercise success will be measured by the "After-action Report" conducted and evaluated by all response parties involved. Our most recent community survey (2006) concluded that only 55% of the people had seen information regarding how to prepare for a chemical emergency. 53% of people said they know enough about preparing for chemical emergencies, however, only 22% have done anything to prepare. The LEPC's goal is for 70% of the population to know about a personal Safety Plan and how to prepare and respond during a chemical emergency. The goal of the exercise is to promote inter-agency coordination of response plans and communications. FY09 HMEP Planning Grant Application Project Narrative (Page 3 of 3) Section 6: Project Summary The LEPC continues to spread the message about the potential for chemical emergencies and what actions to take in the event of a chemical incident. A brochure has been developed for the 2009 mail-out. The LEPC stresses such messages as: Bee in the Knowl (a play on words incorporating our bee mascot) Bee Prepared! - Have a Personal Safety Plan Bee Alertl -Chemicals are everywhere Bee Aware! -Know the sighs of a chemical emergency The brochure mail out in the City of Corpus Christi utility bill will reach approximately 89,000 households. Schools book covers will be delivered to 25,000 students in "high risk" areas. In addition to providing crucial emergency information, each advertising medium will also lead the audience to visit our website which contains more comprehensive safety information. An outdated Pipeline brochure will be updated with current information. 5,000 brochures will be printed and distributed to residents aftending numerous community events through out the year where the LEPC will have their own information booth. The LEPC and "Ready Bee" will spread the message at Elementary Schools in Nueces County using the 6,000 coloring books to assist in letting the children know what to do during a chemical emergency. The LEPC has planned amulti-agency full scale drills to be designed and proctored by a professional emergency response training organization. The full scale drill-will test the emergency operations plans and interoperability of several response agencies in both urban and rural Nueces County. The scenario will consist of a derailment of a railroad tanker carrying benzene. The accident has caused a potential for release of benzene and possible fire. Four different fire departments will response to the scene including the Corpus Christi Police Department, TCEQ, TGLO and NOAA. An after-action report conducted by all agencies involved will provide valuable feedback for the improvement of the agencies' response plans and preparations. (Limit to space above - do not use continuation page) RESOLUTION ;"~ `)'~ ~ ? ~ I ~ GRANT. ay10113~ z3 ~' ~` ~`; t: i;. iG7~ 2C~8 ~:.`, ,~ P,j THE, ;:~ FOR THE 2009 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS (HMEP) GRANT PROGRAM FOR PUBLIC AWARENESS BROCHURES, SCHOOL BOOK COVERS, COLORING BOOKS, AND TO CONDUCT AN EMERGENCY RESPONSE EXERCISES, WITH A HARD MATCH OF $3,260, AND AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPLY FOR, ACCEPT, REJECT, ALTER OR TERMINATE THE AUTHORIZING THE SUBMISSION OF A GRANT APPLICATId AMOUNT OF $16,300 TO THE TEXAS DEPARTMENT OF SAFETY, GOVERNOR'S DIVISION OF EMERGENCY MANAt J ~ , ,il ~~ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager, or his designee, is authorized to submit a grant application in the amount of $16,300 to the Texas Department of Public Safety, Governor's Division of Emergency Management, for the 2009 Hazardous Materials Emergency Preparedness (HMEP) Grant Program for public awareness brochures, school book covers, coloring books, and to conduct an emergency response exercises, with a hard match of $3,260, and is authorized to apply for, accept, reject, alter or terminate the grant. SECTION 2. In the event of the loss or misuse of these funds, the City of Corpus Christi assures that the funds will be returned, in full, to the Texas Department of Public Safety, Governor's Division of Emergency Management, Hazardous Materials Emergency Preparedness Grant Program. ATTEST: Armando Chapa City Secretary APPROVED: October 20, BY~ G ~ w / THE CITY OF CORPUS CHRISTI Henry Garrett Mayor T: Trisf~a Dang Assistant City Attorney For City Attorney FY09 HMEP Planning Grant Application HMEP Budget Summary (Page 1 of 3) City of Corpus ChristilNueces Countv Local Emergencv Planning Committee (Le al Name of LEPC count or ci ) BUDGET GRANT FUNDS LOCAL MATCH3 TOTAL PROJECT CATEGORIES (80%) (20%) FUNDS a. Travel 0 0 0 b. Supplies 0 0 0 Attach a detailed list c. Salaries 0 0 0 Part-time /tam ora d. Contractual $13,040.00 $3,260.00 $16,300.00 e. Other 0 0 0 f. Totals $13,040.00 $3,260.00 $16,300.00 Sumofa-e ACTUAL LEPC PLANNING ACTIVITY FISCAL YEAR EXPENDITURE EXCLUSIVE OF FEDERAL FUNDS g. 200 $72,656.23 h. 2008 $81,378.24 i. Total LEPC Expenditure $154,034.47 j. Average of past two years $77,017.24 k. I certify the average of the past two years for planning will be spent in addition LEPC Chairperson: Richard Hooks to the 20% cost share for the grant. Signatur Date: 3 Kthe local match will he In klntl, rather than cash, tleacrlba how the match will ba provitletl. See paregreph S, Footling, on papa J of the HMEP Planning Grent Appliwgon for further Information on ell°Ible match Itema. 6 Sea HMEP eutlget Analysis, Pape 17 FY09 HMEP Planning Grant Application HMEP Budget Details Pa e2of3 Citv of Corpus Christi/Nueces Countv Local Emers~encv Planning Committee Le ai Name of LEPC coun or ci Travel: Supplies: Salary: Contractual Services: • $4,250 Production and delivery of 25,000 book covers to "high risk" Nueces County Schools • $2,250 Printing of 89,000 information brochures to be delivered in the City of Corpus Christi Utility bill mailing. • $5,000 Professional Services to design and conduct an emergency response full scale drill. • $1,500 to update and print 5,000 pipeline safety brochures. • $3,300 LEPC Colorin Books. Other: 6 Bnak cwt flown Into Ilna Items. FY09 HMEP Planning Grant Application HMEP Budget Analysis for 2007 / 2008 (Page 3 of 3) City of Corpus Christi Nueces Countv LEPC Le al Name of LEPC count or ci 2007 Authorized planning project(s) Expenditure for planning project(s) (Do not include Federal Funds) Funded LEPC Office and Full-time Administrator/Coordinator to include intera enc Coordination, emer enc o erations lannin , Communit outreach, hazardous material training and exercise coordination. $69,177.00 Advertisin and other outreach ex enditures, Includin TV/Radio commercials and roduction, training materials for citizens. $12,201.00 2007 Total planning project expenditures: $81,378.24 2008 Authorized planning project(s) Expenditure for planning project(s) (Do not include Federal Funds) Funded LEPC Office & Full-time Administrator/ Coordinator to include intera enc coordination, emer enc o erations lannin , communit outreach, hazardous material trainin & exercise Coordination. $85,195.00 - Advertisin & other outreach ex enditures, Includin rintin of materials. $10,000.00 2008 Total planning project expenditures: $95,195.00 FY09 HMEP Planning Grant Application HMEP Planning Grant Survey Please complete this survey as part of your HMEP Planning Grant Application Package. The following questions about the jurisdiction within your LEPC will be used as part of the grant application scoring process. Survev Items Yes No Question 1. What level does the jurisdiction(s) served by the LEPC have their emergency management plans? ^ Advance level ^ ^ Intermediate level ^ ^ Basic level ^ ^ None of the above/unable to determine. 2. Is the jurisdiction(s) served by the LEPC NIMS compliant? , 3. Does the jurisdiction(s) have a current commodity flow study? When was the study conducted? 1998 (year) ^ [t~' 4. Does the jurisdiction(s) served by the LEPC have a current Hazard Analysis? When was the analysis conducted? 1998 (year) 5. Has the jurisdiction(s) served by the LEPC taken an active role in emergency management training? ~' 6. Are there efforts being made to provide training for all personnel involved in emergency management? 7. Has the jurisdiction(s) taking a active role in providing hazardous material training for emergency response teams, fire fighters, police officers and public works employers? It is the goal of GDEM to have all fire fighters trained to the HazMat operations- level and all police officers and public works employees trained at the awareness-level at the minimum. 8. At what HazMat level are most of the fire fighters in the jurisdiction served by the LEPC trained? ^ ^ Advance Technician ^ ^ Technician [L}~ ^ Operations ^ ^ Awareness ^ ^ None of the above/unable to determine. Explain: a. At what HazMat level are most of the public works employees in the jurisdiction served by the LEPC trained? ^ ^ Technician ^ ^ Operations ^ ^ Awareness ^ ^ None of the above/unable to determine. Explain: FY09 HMEP Planning Grant Application b. At what HazMat level are most of the police officer in the jurisdiction served by the LEPC trained? ^ ^ Operations ^ Awareness ^ ^ None of the above/unable to determine. Explain: 9. Are there plans in place to train all fire fighter to the operations-level? Under these plans what is the projected date all fire fighters be trained to the HazMat operations-level? (year) Q,((~oY/.s ca»Y~,' F.D..,.: A< o .yat,o,v ~ /e+.~ l ^ 10. Are there plans in place to train all police officers and public works employees to the awareness-level? Under these plans what is the projected date all police officers and public works employees be trained to the HazMat awareness-level? 7+u' o (year) 11. Has the jurisdiction(s) served by the LEPC conducted a hazardous material training exercise in the past three years? When? odd (year) ~' ^ 12. Does the LEPC have an education and outreach program concerning hazardous materials in place? 13. Has your LEPC applied for a HMEP grant in the past two years? 14. Can your community provide the soft match required with this grant? 15. Can yourjurisdiction complete this project within the time allotted?