HomeMy WebLinkAboutC2008-401 - 10/30/2008 - NAAMENDMENT NO. 2
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City" and Coym, Rehmet & Gutierrez
Engineering, L.P. hereinafter called "Consultant" agree to the following amendment to the
Contract for Professional Services for Street Overlays Cluster 1 Tax Notes 2008 (Project No.
6448), as authorized by:
Original Contract May 15, 2008 Administrative Approval $47,235.00
Amendment No. 1 June 2, 2008 Motion No. M2008-141 $72,965.00
In the original contract, the SCOPE OF SERVICES shall be modified to include the
following paragraphs:
CONSTRUCTION PHASE SERVICES
The Consultant will perform contract administration for the nine streets in Cluster 1 to include
the following:
a. Participate in the pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacting the project.
b. Review for conformance to contract documents, asphalt mix designs, and other
submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are not
contrary to the general interest of the City under the contract.
e. Provide a project staff engineer for on-site part-time construction administration and
observation. The staff engineer will work in conjunction with the Contractor's
superintendent to delineate areas of pavement repair as well as observation of
construction materials and methods.
f. The project manager (PE) will make periodic visits to the Project to confer with the
contractor to observe the general progress and quality of work, and to determine, in
general, if the work is being done in accordance with the contract documents.
g. Assist the City with preparation of change orders as authorized. Provide interpretations
and clarifications of the plans and specifications for the contractor and authorize minor
changes which do not affect the contractor's price and are not contrary to the general
interest of the City under the contract.
h. Review line and grade data for curb sections to be replaced.
i. Make prefinal and final inspections with City staff and provide the City with a Certificate
of Completion for the Droiect.
., - --
j. Review construction "red-line" drawings, prepare record drawings of the Project
(Cluster 1) as constructed (from the "red-line" drawings, inspection, and the contractor
provided plans) and deliver to the Engineering Services a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will be
CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf format with
each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS system.
2008-401
10/30/08
AMD. NO. 2
Pa e 1 of 3
6 STREET OVERLAYS CLUSTERS 1, 2, 3, 4NMENDMENT N0. 2WMENDMENT NO. 2 COVM
Coym, Rehmet & Gutierrez Eng.
The A/E will coordinate with the other two consulting engineering firms in consolidating
the work from all four clusters into one reproducible set.
k. Conduct aone-year warranty inspection and submit a report to the City and Contractor
of defects in materials and workmanship required to be repaired under the warranty
provisions of the construction contract.
The City staff will:
a. Furnish a minimum one-half time project representative.
b. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction phase.
c. Prepare change orders as required.
d. Prepare monthly pay estimates for payments to contractor.
e. Conduct the prefinal and final acceptance inspections with the Engineer.
TIME OF PERFORMANCE
The construction contract time associated with this project is 120 calendar days. The work
anticipated herein is for 17 weeks after the Notice to Proceed.
FEES
The fees for Amendment No. 2 is as follows:
Design Phase Services $0.00
Bid Phase Services 0.00
Construction Phase Services 45,140.00
TOTAL AMENDMENT NO. 1 $45,140.00
SUMMARY OF CONTRACT FEES TO DATE
Small A/E $47,235.00
Amendment No. 1 72,965.00
Amendment No. 2 45.140.00
TOTAL CONTRACT AMOUNT $165,340.00
CITY OF CORPUS CHRISTI
Oscar Martinez (Date)
Assistant City Manager
COYM, REHMET & GUTIERREZ
ENGINEERING,~.P. _
~/Uon Rehmet, P.E., R. P.L.S. (Date)
dice-President
5656 S. Staples Street, Suite 230
Corpus Christi, Texas 78411
(361) 991-8550 Office
(361) 993-7569 Fax
_/ AMD. NO. 2
~<p~~j~G(~ Pa e2of3
R:\USERS2\ROME\VELMAP\GEN\STREET6446 STREET OVERLAYS CLUSTERS 1, 2. 3, 4UMENDMENT NO. 2WMENDMENT NO. 2 COVM
RE~~END D
~~
Kevin R. Stowers (Da e)
Interim Director of Engineering
ATTEST
City Secretary
Project Number: 6446
APP OVED AS TO FORM Funding Source: 550950-3530-00000-170102
(' ~j /~~i/ Encumbrance Number:
Assistant City Attorney ((Date) ~c
AMD. NO. 2
Pa e3of3
H:\USER52\HOME\VELMAP\GEN\STREET\6446 STREET OVERLAYS CLUSTERS 1, 2, 3, 4W MENOMENT NO. 2WMENDMENT NO. 2 COVM
Exhibit A
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until
he/she has obtained all insurance required herein and such insurance
has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of
the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City
named as an additional insured, showing the following minimum
coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
Ion -tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants __
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
Exhibit "A" -Insurance Requirements
Page 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board oflnsurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate ofauthority toself-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
Exhibit "A" -Insurance Requirements
Page 2 of 3
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavorto"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under"description of operations".
• At least 70-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
Exhibit "A" -Insurance Requirements
Page 3 of 3
~~,,yy~y~,~ City of
^-1 COI'pUS CITY OF CORPUS CHRISTI
CI117St1 DISCLOSURE OF INTERESTS
w~
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Covm. Rehmet & Gutierrez Enpineerinp. L.P.
STREET: 5656 South Staoles. Suite 230 CITY: Corpus Christi ZIP: 78411
FIRM is: 1. Corporation X 2. Partnership 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Job Title and City Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person J Don Rehmet
Signature of Certifying Person:
Title: Principal
Date:~~
EXHIBIT "B"
Page 1 of 2
DEFINITIONS
a. "Board Member". A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, toint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. "Constructively held" refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. "Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "B"
Page 2 of 2