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Home My WebLink AboutC2008-456 - 11/18/2008 - ApprovedCITY OF CORPUS CHRISTI RINCON BAYOU DIVERSION PROJECT - SALINITY AND FRESHWATER INFLOW MONITORING: 2008-2009 CONTRACT FOR SERVICES The City of Corpus Christi, Texas, hereinafter called "City", and the Division of Nearshore Research (DNR) at Texas A&M University -Corpus Christi, hereinafter called "DNR", hereby agree as follows: I. SERVICES TO BE PERFORMED DNR hereby agrees to perform all consulting services necessary to plan, develop, undertake, complete, and report the results of a study for ongoing salinity monitoring efforts in the Nueces Estuary consisting of four salinity monitoring stations and one tidallmeteorological monitoring station in the Nueces River, Bay, and Rincon Delta. II. SCOPE OF SERVICES DNR's services will be those necessary to provide the monitoring required deliver an annual written report corresponding to station service including: • change of Hydrolab instruments with a freshly calibrated unit every 2 weeks; • report of all stations readings of salinity and water temperature, with some units also reporting dissolved oxygen, Ph and water depth; • making all data available in graphical and tabular format on the DNR website (http://dnr.cbi.tamucc.eduldata) within one hour of the time data were collected; and • making available printable electronic monthly progress reports on the DNR website (http://drn. cbi.tam ucc. ed u/projects/n ueces). DNR will complete the tasks set forth by Section II.A as set forth in the research proposal attached as Exhibit A. A. TASKS DNR will complete the following tasks: Nueces Bav Salinity Monitoring -Freshwater Inflow DNR will conduct Nueces Bay salinity monitoring two (2) monitoring platforms in the bay, one near Whites Point (SALT03) and the other mid bay, near the CPL (AEP) power lines (SALT01), one station in the Nueces River (SALT05), and another in the delta (SALT08). Parameter measured by DNR will include salinity, conductivity, dissolved oxygen, water temperature, and pH. Station Salt 05 parameters will include salinity, water temperature and water depth only. This is an ongoing project originating in the fall of 1991. The stations are placed in such a manner to track fresh water inflows into Nueces Bay using salinity levels and the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report (http://lighthouse.tamucc.edu/salrel) produced by DNR shows the current freshwater relief status. Nueces Delta Diversion Proiect -Freshwater Inflow DNR will monitor salinity and water level is monitored at SALT08 near the mouth of the Rincon, in addition to the standard suite of measurements. Parameters measured at station SaIt08 will consist of salinity, water temperature, and water depth only. The Rincon Diversion Project resulted in excavation of a channel to allow water during high flow events to pass from the Nueces River into the Rincon Delta. The next phase of the Rincon Diversion Project will result in pipeline and pump station to provide flows into the Rincon Delta during low and normal flow conditions on the Nueces River. UTMSI and CCS are presently conducting long-term biological studies of the effects of this diversion. Data from SALT08 is necessary to support studies by UTSMI and CCS. Nueces Bav Tidal and Meteorolooical Station The Texas Coastal Oceanic Observation Network (TCOON) operates a tidal/meteorological station (011) in the upper part of Nueces Bay at Whites Point. DNR will use precise water level measurements from this station as a reference for work by the others in the various projects in the bay, river, and delta. Station Service And Maintenance nnic •.:.~~ --~-~-_ 2008-456 'brated Hydrolab units with units on station every other week. DNR will 11/18/08 eparation units for future service. All salinity and dissolved oxygen stations ality sonde, a radio, modem, and 12 volt solar power system. DNR may M2008-310 ince agreement to ensure the continued reliability of the Hydrolab. The CC ensure that the instruments deployed are as good as, or better, than TX. ARCM - ?008-2009\DNRConiract.doc Page 1 of 3 factory standards. Data Collection DNR will program a computer to poll each station every half hour. Five measurements will be obtained from each instrument, which are then averaged. DNR will place the hourly averages into the database and be reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average (http://lighthouse.tamucc.edulsalrpt). Monthly salinity in relation to the Upper and Lower Salinity bounds is found at http://dnr.cbi.tamucc.edu/salrel, which is used to determine if the City may take credit from freshwater release from the storage facilities. Instrument Calibration DNR will ensure all calibration standards used are NIST traceable, and purchased from a qualified instrument maintenance company. DNR will use calibration and post-calibration methods established by the manufacturer of Hydrolab. All calibration and post-calibration records are available on the DNR website, http://dnr.cbi.tamucc.edu/calib. DNR will maintain an instrument maintenance agreement with a qualified instrument maintenance firm for each Hydrolab. Each unit will be annually inspected and refurbished. All components of the instrument will be covered under the warranty agreement and replaced as needed. Replacement of Hydrolab Equipment DNR will replace one (1) Hydrolab stations including new battery packs, sensors and related equipment. Collaboritive Monitoring DNR will provide data to support those research efforts currently being done by CCS, the Harte Institute, UTMSI, and the City. B. RESEARCH PLAN AND METHODS The specific research plan and methods are set forth in the Research Contract Proposal incorporated as Exhibit A of this contract. C. ORDER OF SERVICES The monitoring period will be for 12 months, from October 1, 2008 through September 30, 2009. III. FEES AUTHORIZED The City will pay DNR a fixed fee not to exceed $116,719 for providing all services for 2008-2009. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified in Section I I. Invoices will be submitted to the Director of Engineering Services. Invoices will be submitted no more frequently than once per month for services rendered. All invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during the time period covered by the invoice. Invoices will be based on the budget attached as Exhibit A. Invoices will be sequentially numbered for each project, state the project name (Rincon Bayou Diversion Project -Salinity and Fresh Water Inflow Monitoring - 2008-2009) and City project number (8443). The letter shall state the number of the current invoice, the total authorized fee, the amount previously invoiced, and the current amount due. Statements will be based upon percent of project completed. However, a final payment of $3,500 will be retained until delivery of the final report. Exhibit A contains a detailed breakdown of the project budget for 2008-2009. Budget Summa FEES 2008-2009 B nefits 63175.00 E ui ment/Maintenance 25,000.00 Travel Pool 10,000.00 Com uter & Su lies 2,750.00 Indirect 15 794.00 Total 116,719.00 H:\HOME\KEVINS\GEN\WATER\RINCON\2008-2009\DNRConiract.doc Page 2 of 3 IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this contract upon 30 days written notice to DNR at the addresses specified below. If termination occurs prior to the final completion of all work contemplated by this contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as of the effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate DNR for any services not pertormed in a proper, professional manner. V. NOTICE ADDRESS Correspondence concerning this contract shall be sent to the City and DNR as follows: City: Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 361-880-3500 Fax:361-880-3501 KevinsCa.ci. corpus-christ.tx. us DNR: John Adams Division of Nearshore Research Texas A&M University- Corpus Christi 6300 Ocean Drive Corpus Christi, TX 78412 361-825-5759 Fax:361-825-5704 jadams@cbi. tam ucc.ed u VI. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. VII. ASSIGNABILITY DNR will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of DNR. No part of DNR's fee may be assigned in advance of receipt by DNR without written consent of the City. The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. VIII. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, DNR agrees to complete the City of Corpus Christi Disclosure of Interests form attached as Exhibit "B". CITY OF CORPUS CHRISTI TEXAS A&M UNIVERSITY -CORPUS CHRISTI / Oscar Martinez Date Joh Adams Date Assistant City Manager Principal Investigator By. n ~ s-~K.w~,~ .. Harvey Knull, Ph. D. Date City Secretary Date Assoc. V.P. for Research AP~PR(OVED AS TO FORM: Assistant City Attorney <, ate ~~ (/~d~/~ 75 H:\HOM E\KE V I NS\G E N\WATE R\R I NCON\2008-2009\DN RContract.d oc 1'~ - 3 0 - AuTltunizm er t:ouHCIL,....,.~.~jy,~ SECRETARY ~`1- Page 3 of 3 ESTIMATED COSTS FOR OPERATION AND MAINTENANCE OF FOUR SALINITY MONITORING STATIONS AND ONE TIDAL/METEOROLOGICAL MONITORING STATION IN THE NUECES ESTUARY A. PERSONNEL Principal Investigator $15,500 Data Analyst /Database Management, 6,500 Software Engineer /Database Management 3,500 Senior Field Technician 12,500 Undergraduate, Field Technician 9,500 Subtotal $47,500 Benefits(0.33) 15 675 TOTAL PERSONNEL $63,175 B. GAUGE EQUIPMENT AND MAINTENANCE 4 Hydrolab Units (Salt08, SaIt05), Maintenance Contract @ $1 ,000 each $4,000 1 New Hydrotech HT-6 unit @ $6,500 each (SaIt01) 6,500 Calibration and Lab Supplies 3,500 Tide Gauge Maintenance 8,000 Miscellaneous Supplies 3 000 TOTAL EQUIPMENT $25,000 C. TRANSPORTATION Boat $5,000 Truck 5.000 TOTAL TRANSPORTATION $10,000 D. COMPUTER EQUIPMENT AND SUPPLIES Repair Allowance $1,500 Backup /Archive Media 1 250 $2,750 TOTAL COMPUTER EQUIPMENT AND SUPPLIES $750 E. INDIRECT (0.25 Personnel) $15,794 TOTAL2008-2009 $116,719 Exhibit A Pa e1of1 CITY OF CORPUS CHRISTI ~ DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance '17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with'NA'. FlRM NAME: STREET: CITY: FlRM is: 1. Corporetion ^ 2. Partrrership ^ 5. Other ^ 3. Sole Owner ^ tY. Assoaation ^ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach 1. State the names of each "employee" of the City of Corpus Christi or mwe of the ownership in the above named "firm". Name 2. State the names of each "otfieial" of the City of Corp Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm" Name rm \~ 3. State the names of each "board of the City of Corpus Christi having an "ownership interest" constituting 3% w more of the ownership in above named "firm". Name 4. State the names matter related 1 ownership in tin Name / Board, Commission or Commithee rf employee w officer of a "consultant" for the City of Corpus•Christi who worked on any the subject or this contract and has an "ownership interest' constituting 3% or more of the above named "firm". ConsuttaM CERTIFICATE I certify that ail information provided is true and correct as of the date of this shatemerrt, that I have not knowingly wtihheld dsdosure of any information requested; and that supplemental statemerds vnll be promptly submitted to the City of Corpus Christi, Texas as changes occur. Harvey Knull, Ph.D. Certifying Person: Assrciatc+ vr~e oro°idenf fe~tiiesear~fr-Title: (type or Print) Signature of Cerfdyirtg, Person: ~~~dd.1,y_~ ~ O~a~ Date: ~ I ~ b 3 ^t9 ~c sheet "ownership interest" constituting 3% Job Title and City DepaApfent (rf known)