HomeMy WebLinkAboutC2008-554 - 9/9/2008 - ApprovedCDBG SUBRECIPIENT AGREEMENT
BETWEEN THE
CITY OF CORPUS CHRISTI
AND
CORPUS CHRISTI HOPE HOUSE
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
This agreement ("Agreement") is made and entered into between the City of Corpus
Christi, a Texas home-rule municipal corporation ("City"), acting through its City
Manager or the City Manager's designee ("City Manager"), and Corpus Christi Hope
House, Inc. ("Subrecipient"), a nonprofit corporation organized under the laws of the
State of Texas.
WHEREAS, the City has allocated Fifty Thousand Dollars ($50,000) from the FY2008-
09 Community Development Block Grant ("CDBG") Program for construction of
improvements to facilities located at 658 Robinson Street, Corpus Christi, Nueces
County, Texas, such facilities being owned by the Subrecipient ("Facilities");
WHEREAS, the City desires that safe and sanitary public facilities be provided for low
and moderate income individuals and individuals with disabilities;
WHEREAS, the Subrecipient desires to operate public facilities to provide such services
to low and moderate income individuals and individuals with disabilities within the City of
Corpus Christi and throughout the community served by the Subrecipient in conformity
with 24 CFR 570.208, as amended; and
WHEREAS, the City wishes to encourage the services provided by the Subrecipient,
there being a genuine need for these services and for appropriate facilities to provide
such services in the City of Corpus Christi.
NOW, THEREFORE, the City and the Subrecipient agree as follows:
SECTION 1. SCOPE, BUDGET, SCHEDULE, AND PAYMENT REQUIREMENTS.
1.1 Scope of Work. The Subrecipient shall complete the work outlined in the funding
proposal that was submitted and approved by the City's City Council for FY2008-09,
such proposal being incorporated into this Agreement by reference as if fully set out in
this Agreement. The Subrecipient, through its contractors and subcontractors, shall
make improvements to the Facilities, to wit: remove and replace selected plumbing,
electrical, flooring, and drywall in bathrooms; remove and replace selected drywall in
walls and ceilings; remove and replace selected flooring; remove and replace selected
electrical wiring; and remove and replace existing windows with high efficiency, low E-
rating windows ("Improvements"), by December 31, 2009. The Improvements will be
.~"+o +., +r,o Farifit~PS ~~c;ated on real property owned by the Subrecipient at 658
2008-554 Christi, Nueces County, Texas. The funding provided under
M2008-241 Frith the express condition that no part of the Facilities pre-
09/09/08
CC Hope House 1~~~:~
viously improved with federal funds may be further similarly improved. For the purposes
of this Agreement, the term "Facilities" collectively includes the aforementioned real
properties and any improvements existing thereon as of the date of the Subrecipient's
execution of this Agreement and includes, where appropriate and in context, the Im-
provements to be constructed with the funding provided under this Agreement. All
Improvements must be constructed in accordance with the plans and specifications
("Plans") prepared by the Subrecipient's registered architect or licensed professional
engineer retained pursuant to subsection 7.3. No construction may commence until the
Plans are approved by the Administrator or the Administrator's designee ("Admini-
strator") of the City's Community Development Division ("CDD") and by the City's
Development Services Department ("Development Services").
1.2 Subrecipient Matching Funds Requirement. The Subrecipient shall provide
Twelve Thousand Five Hundred Dollars ($12,500) in matching funds for the construc-
tion of the Improvements to the Facilities. If the Subrecipient is required under this
Agreement to meet a matching funds requirement and fails to meet any portion of the
requirement, the Subrecipient's allocation will not be disbursed, but is automatically
forfeited and reverts to the City for inclusion in future CDBG Programs.
1.3 Budget and Construction Schedule. The Subrecipient has provided an esti-
mated project budget and project construction schedule ("Project Budget and Con-
truction Schedule") based upon the proposed Improvements listed above and as are
described within this Agreement, which Project Budget and Construction Schedule is at-
tached to this Agreement as Exhibit A and is incorporated into this Agreement by ref-
erence. Ten days prior to the award of any construction contract or subcontractor con-
struction contract pursuant to this Agreement, the Subrecipient shall provide a finalized
budget, which must include a schedule of the detailed costs of construction, and a
schedule of construction completion dates, which must include a detailed completion
schedule for the various aspects of construction for Improvements to the Facilities,
which document(s) will then be substituted for the then existing Exhibit A and become
Exhibit A of this Agreement for all purposes under this Agreement.
1.4 Contents of Finalized Budget and Construction Schedule(s). The finalized
budget must include line-item costs for each item referenced in subsection 1.1 of this
Agreement. The finalized budget must provide a detailed presentation of projected
resources and expenses. The finalized construction schedule for Improvements must
reflect the anticipated timeline for the completion of construction stages for each of the
Improvements set out in subsection 1.1 of this Agreement, including, but not limited to,
dates for the retention of a registered architect or licensed professional engineer, com-
pletion of Plans, completion of conditions precedent to construction, commencement of
construction, completion of construction phases, and expected final completion date of
the Improvements.
1.5 Requests for Payment.
(A) All requests for payment made pursuant to this Agreement must be submitted to
the Administrator.
CC Hope House FY0809 Agmt.doc Page 2 of 15
(B) Progress payments for the Improvements will be made based upon the finalized
budget and construction schedule and the submittal and approval of appropriate
documentation of the work completed, including, without limitation, fully itemized
American Institute of Architects ("AIA") forms.
(C) No progress payments will be made without certification by the registered architect
or licensed professional engineer that the phase to which the payment applies has
been substantially completed nor will any progress payment be made without an
inspection by staff of CDD and Development Services and approval by the
Administrator and Development Services staff affirming that the work has been
completed.
(D) The Administrator may require that the Subrecipient provide a down date waiver
and a subordination of mechanic's lien claims prior to any payment.
(E) All payments will be adjusted according to the actual construction cost and the
matching funds requirement, if any, and in no event may any payment exceed the
stated amount of this Agreement. All requests for payments, excluding acquisition
of property, will be prorated to reflect the Subrecipient's share of costs as per the
approved finalized budget.
1.6 Approval of Finalized Budget and Construction Schedule(s). Construction of
Improvements to the Facilities may not commence prior to the Administrator's approval
of the finalized budget and construction schedule required under subsection 1.4 of this
Agreement. The City will not reimburse any construction costs incurred by the Subre-
cipient prior to the approval of the finalized budget and construction schedule(s), except
for professional services as may be allowed in the Administrator's discretion.
1.7 Periodic Performances Reports. The Subrecipient shall submit periodic perfor-
mance reports to the Administrator that recite progress for the period and advising of
any problems encountered. A performance report must be provided with each request
for payment.
SECTION 2. RECORDKEEPING, UNIFORM ADMINISTRATIVE REQUIREMENTS
AND OTHER PROGRAM REQUIREMENTS.
2.1 Construction and Operations Records. The Subrecipient shall provide access to
all original records, reports, and audits including, without limitation, all agreements and
appraisals for the Facilities; invoices; payment and payroll records; bank records; plans
and specifications for the Facilities; Plans written and drawn pursuant to this Agree-
ment; change orders; contracts between the Subrecipient and its contractor(s), between
contractor(s) and their subcontractor(s), and between the Subrecipient and its regis-
tered architect(s) or licensed professional engineer(s); communications and correspon-
dence with regard to any contracts and subcontracts pertaining to this Agreement; affi-
davits executed pursuant to this Agreement; documentation of clientele being benefited
by the Facilities (i.e., number of persons being served, etc.) and the activity being
carried out in the Facilities which pertains to the construction or operation of the
Facilities; and all written obligations pursuant to this Agreement, including, but not
limited to, all information on matching funds required under this Agreement, if any,
during regular business hours for any purposes of the City, the United States' Depart-
CC Hope House FY0809 Agmt.doc Page 3 of 15
ment of Housing and Urban Development ("HUD"), or both, to conduct audits and
monitoring.
2.2 Equal Participation Documentation. The Subrecipient shall keep and provide ac-
cess to records documenting compliance with Section 109 of the Housing and Commu-
nity Development Act of 1974 [42 United States Code ("U.S.C.") §5309], as amended,
which requires that no person shall, on the ground of race, color, national origin, reli-
gion, or sex, be excluded from participation in, be denied the benefits of, or be sub-
jected to discrimination under any. program or activity funded in whole or in part with
community development funds made available pursuant to the Act. Any prohibition
against discrimination on the basis of age under the Age Discrimination Act of 1975, as
amended, or with respect to an otherwise qualified disabled individual, as provided in 29
U.S.C. §794, as amended, also applies to this Agreement.
2.3 Information and Reports. The Subrecipient shall provide any information, reports,
data, and forms pertinent to this Agreement as the Administrator or staff of CDD may,
from time to time, request for the proper administration of this Agreement. The Sub-
recipient shall adhere and comply with the reporting requirements mandated for the
Performance Measurement System, administered by the City, as a condition of
receiving funds under this Agreement.
2.4 OMB Circulars A-110, A-122, and A-133. The Subrecipient shall comply with the
requirements and standards of United States' Office of Management and Budget
("OMB") Circulars A-110, A-122, and A-133, as each may be amended.
2.5 Compliance Documentation. The Subrecipient shall keep and provide access to
records documenting compliance with the rules and regulations contained in Title 24,
Chapter 570, et. seq., of the Code of Federal Regulations ("CFR"), including, but not
limited to, Subpart K, Sections 570.603, Labor Standards; 570.607, Employment and
Contracting Opportunities; 570.608, Lead-Based Paint; 570.609, Use of Debarred,
Suspended, or Ineligible Contractors or Subrecipients; 570.610, Uniform Administrative
Requirements and Cost Principles; and 570.611, Conflict of Interest. If there is a con-
flict of interest with any employee, agent, consultant, officer, or member of the Board of
Directors of the Subrecipient, the person with the conflict and the nature of the conflict
must be identified, by name and title, and submitted to the Administrator prior to any
costs being incurred at, in, or on the Facilities with respect to construction of the
Improve-ments.
2.6 Equal Employment Opportunity. The Subrecipient shall comply with all appli-
cable Federal Equal Employment Opportunity regulations, including, but not limited to,
Executive Order 11246, as amended, and Section 3 of the Housing and Urban Develop-
ment Act of 1968 as set forth in 24 CFR 570.607, as amended, and shall require compli-
ance with the aforementioned laws and regulations in all contracts the Subrecipient
enters into with respect to construction of the Improvements.
2.7 Request for Bids/Proposals. The Subrecipient shall comply with requirements of
OMB Circular A-110, as amended, and all State and local procurement requirements
with regard to solicitation of bids and proposals for construction of the Improvements to
CC Hope House FY0809 Agmt.doc Page 4 of 15
the Facilities, if applicable, and shall provide such records to representatives of HUD,
the City Manager, or the Administrator upon request.
2.8 Real Property Acquisition. The Subrecipient shall comply with requirements of
49 CFR Part 24, Subpart B, as amended, and all State and local acquisition require-
ments with regard to acquisition of property, if applicable, and shall provide such
records to representatives of HUD, the City Manager, or the Administrator upon request.
2.9 Disabled and Handicapped Accessibility. The Subrecipient shall comply with
the Americans with Disabilities Act of 1990, as amended, and with the rules and regu-
lations published in 28 CFR Part 36, as amended, and all State and local requirements
regarding disabled accessibility.
2.10 Religious Organizations. The Subrecipient shall comply with requirements re-
garding religious organizations, as set forth in 24 CFR 570.200Q), as amended.
SECTION 3. SUSPENSION AND TERMINATION.
3.1 Application of 24 CFR 85.43. The City may suspend or terminate this Agreement
in accordance with 24 CFR 85.43, as amended, if the Subrecipient materially fails to
comply with any term of the CDBG Program award or this Agreement.
3.2 Application of 24 CFR 85.44. This Agreement may be terminated for convenience
in accordance with 24 CFR 85.44, as amended.
3.3 Remedies for Non-compliance. Pursuant to the provisions cited in Section 3 of
this Agreement, to Federal rules and regulations applicable to the Subrecipient, and to
HUD guidelines, if any deficiencies are discerned by or through monitoring of this
Agreement, the Administrator may either temporarily withhold cash payments pending
correction of the deficiencies, disallow all or part of the cost of the activity or action not
in compliance, wholly or partly suspend or terminate the current award, withhold further
awards, or take any other remedies that may be legally available.
3.4 Termination Notice. Either party may terminate this Agreement, during the term of
this Agreement, as of the last day of any month upon thirty (30) days prior written no-
tice. The party terminating this Agreement must comply with subsections 3.1 and 3.2 of
this Agreement and all other provisions of this Agreement providing responsibilities in
the event of termination.
3.5 Termination. Upon a termination of this Agreement, the Subrecipient agrees to
refund to the City all CDBG Program funds expended on construction of the Facilities
and Improvements. If the Subrecipient cannot refund all such money within thirty (30)
days of the termination notice, the City may take whatever action is necessary to
reimburse the City as set out in 24 CFR 85.43 and 85.44, as each may be amended.
Notwith-standing this provision, the Reversion of CDBG Funds provision, set out in
Section 4 of this Agreement, also applies to the Subrecipient's CDBG Program funds on
hand, ac-counts receivable, and real property under the Subrecipient's control.
CC Hope House FY0809 Agmt.doc Page 5 of 15
SECTION 4. REVERSION OF CDBG FUNDS.
4.1 Facilities and Improvements Use to Meet National Objective and Same
Business Purpose. The Subrecipient's Facilities and all Improvements must be used
to meet one of the national objectives set forth in 24 CFR 570.208, as amended, during
the term of this Agreement and for one year following the date of final completion of the
construction of the Improvements or one year following the date of the last disburse-
ment of CDBG funds under this Agreement, whichever is longer. In addition, the Subre-
cipient shall use the Facilities and all Improvements for the same business purpose as
that which existed on the date of the Subrecipient's execution of this Agreement for a
period of five (5) years following the date of final completion of the construction of the
Improvements or following the date of the last disbursement of CDBG funds under this
Agreement, whichever is longer.
4.2 Facilities and Improvements Not Used to Meet National Objective and Same
Business Purpose. In the event that the Subrecipient's Facilities or any Improvements
are not used to meet one of the national objectives or the same business purpose for
the length of time specified in subsection 4.1 of this Agreement, then the Subrecipient
shall reimburse the City for the CDBG funds received by the Subrecipient as follows:
(A) Failure to meet national objective: The Subrecipient must reimburse the total award
of CDBG funds received under this Agreement.
(B) Failure to use Facilities or any Improvements for same business purpose:. Prorated
reimbursement as a fractional amount, the numerator being the number of months
that the Subrecipient's Facilities or any Improvements failed to be used for the
same business purpose as that which existed on the date of the Subrecipient's
execution of this Agreement and the denominator being 60, multiplied by the total
amount of CDBG funds received by the Subrecipient under this Agreement.
4.3 No Election of Remedies. Resort, by the City, to a remedy under subsection 4.2
of this Agreement, or another remedy provision set out in this Agreement, does not bar
the application and use of any other remedy allowed by law or that may be enforced by
the City pursuant to 24 CFR 570.503, as amended.
SECTION 5. PROGRAM INCOME.
5.1 Disposition of Program Income. Program income received by the Subrecipient
as a result of this Agreement, if any, may be retained by the Subrecipient. Any such
program income must be used to operate public facilities to provide services to low and
moderate income individuals and individuals with disabilities within the City of Corpus
Christi and throughout the community served by the Subrecipient in conformity with 24
CFR 570.208, as amended. The Subrecipient shall report program income to the City
annually, during the term of this Agreement, not later than August 31 for the previous
year ending July 31.
5.2 Accounting for Program Income. The Subrecipient shall comply with OMB
Circular A-110, as amended, with reference to program income, if applicable.
CC Hope House FY0809 Agmt.doc Page 6 of 15
SECTION 6. INSURANCE AND INDEMNITY PROVISIONS.
6.1 Insurance. The Subrecipient shall have in force, throughout the term of this Agree-
ment, insurance that complies with the standards in Exhibit B, a copy of which is at-
tached to this Agreement and is incorporated in this Agreement by reference. A certifi-
cate to that effect must be provided to the City's Risk Manager ("Risk Manager") and
the Administrator at least ten (10) days prior to any construction. Failure to maintain
any of the types and limits of the insurance required by Exhibit B is cause for the City to
terminate this Agreement and cancel any and all reimbursements of CDBG funds to the
Subrecipient.
6.2 Notice to City. The Subrecipient shall require its insurance companies, written
policies, and certificates of insurance to provide that the City must be given thirty (30)
days advance notice by the insurer prior to cancellation, nonrenewal, or material change
of the insurance policies required by Exhibit B. Failure to maintain such insurance will
be cause for the City to take control of the Facilities and all Improvements, cancel any
claim that the Subrecipient may have to the use of the Facilities and Improvements, and
cancel any and all reimbursements of CDBG funds to the Subrecipient.
6.3 Right to Re-evaluation and Adjustment of Limits. The Risk Manager retains the
right to re-evaluate the insurance requirements during the term of this Agreement and
adjust the types and limits of such insurance upon thirty (30) days written notice to the
Subrecipient. Insurance types and limits may not be adjusted more frequently than
once per year.
6.4 Indemnification.
(A) The Subrecipient covenants and agrees that it will indemnify and
hold City harmless of, from, and against all claims, demands, ac-
tions, damages, losses, costs, liabilities, expenses, and judgments
recovered from or asserted against the City on account of injury or
damage to persons or property (including, without limitation on
the foregoing, workers' compensation, death, and premises de-
fects) to the extent any such damage or injury maybe incident to,
arise out of, or be caused, either proximately or remotely, wholly
or in part, by an act or omission, negligence, or misconduct on the
part of the City, its officers, employees, or agents ("Indemnitees"),
acting pursuant to this Agreement and with or without the express
or implied invitation or permission of the Subrecipient, or on the
part of the Subrecipient or any of its agents, servants, employees,
contractors, patrons, guests, licensees, or invitees entering upon
the Facilities being improved or used pursuant to this Agreement,
or when any such injury or damage is the result, proximate or re-
mote, wholly or in part, of the violation by Indemnitees, the Subre-
cipient orany of its agents, servants, employees, contractors,
patrons, guests, licensees, or invitees of any law, ordinance, or
CC Hope House FY0809 Agmt.doc Page 7 of 15
governmental order of any kind, or when any such injury or dam-
age may in any other way arise from or out of the Improvements
being constructed at the Facilities or out of the use or occupancy
of the Improvements to the Facilities or the Facilities itself by the
Indemnitees, the Subrecipient, or any of its agents, servants,
employees, contractors, patrons, guests, licensees, or invitees,
and including, without limitation, any damages or costs which may
occur as a result of the design of the Improvements to the
Facilities, the bidding process, actual construction of the Improve-
ments to the Facility, administration of the construction contracts
by the City or its designee, failure of the Improvements to the
Facilities prior to the completion and acceptance of the Improve-
ments bythe City and the Subrecipient jointly, failure of the
Improvements to the Facilities to work as designed, failure of any
contractor, subcontractor, or manufacturer to honor its warranties,
or failure of the Subrecipient to maintain the Improvements to the
Facilities or the Facilities itself.
(B) These terms of indemnification are effective upon the date of exe-
cution of this Agreement and whether such injury or damage may
result from the contributory negligence or concurrent negligence
of Indemnitees, but not if such damage or injury may result from
the sole negligence or willful misconduct of Indemnitees.
(c) The Subrecipient covenants and agrees that, in case the City is
made a party to any litigation against the Subrecipient or in any
litigation commenced by any party other than the Subrecipient
relating to this Agreement and the Improvements to the Facilities
contemplated under this Agreement, the Subrecipient shall, upon
receipt of reasonable notice and at its own expense, investigate all
claims and demands, attend to their settlement or other disposi-
tion, defend the City in all actions based thereon with legal coun-
sel satisfactory to the City Attorney, and pay all charges of at-
torneys and all other costs and expenses of any kind whatsoever
arising from any said claims, demands, actions, damages, losses,
costs, liabilities, expenses, or judgments.
(D) The provisions of this section survive the termination or expiration
of this Agreement.
SECTION 7. SUBRECIPIENT'S REQUIREMENTS.
7.1 Precontracting and Preconstruction Conference. The Subrecipient has at-
CC Hope House FY0809 Agmt.doc Page 8 of 15
tended a precontracting conference with City representatives. The Subrecipient and all
of its identified contractors and subcontractors must attend a preconstruction confer-
ence with City representatives. Failure to do so may result in the Subrecipient being
ineligible to receive the CDBG funds awarded and allocated to the Subrecipient under
this Agreement.
7.2 Pledged Contribution. The Subrecipient shall provide any additional funds
needed for the completion of the Improvements. The Subrecipient shall provide can-
celed checks or other proof as may be required by the Administrator as proof of the
contribution.
7.3 Prepare Plans and Specifications. The Subrecipient shall retain a registered
architect or licensed professional engineer in accordance with OMB Circular A-110, as
amended, to prepare the Plans and to inspect all Improvements to ensure conformity
with final plans and specifications submitted to the Administrator.
7.4 Professional Services. The Subrecipient shall retain professional services and all
necessary contractors for construction of the Improvements in accordance with OMB
Circular A-110, as amended, and construct Improvements to the Facilities in accor-
dance with final plans and specifications and the schedule submitted to CDD as set out
in subsections 1.1 and 1.3 of this Agreement. The Board of Directors of the Subreci-
pient shall ensure that professional services, relating to the construction of the Improve-
ments, are retained and that the construction of the Improvements is supervised.
7.5 Change Order Procedure. A change order procedure must be instituted to make
changes in the Plans or specifications or to decrease or increase the quantity of work to
be performed or materials, equipment, or supplies to be furnished for the Improvements
to the Facilities. The Subrecipient shall submit all change orders to the Administrator for
approval prior to the change order becoming effective. Any money expended by the
Subrecipient pursuant to a change order and prior to submittal and approval of such
change order is not reimbursable, and the Subrecipient shall bear all such costs asso-
ciated with unapproved changes.
7.6 Staff and Administrative Support. The Subrecipient shall provide sufficient staff
and administrative support to supervise the construction of the Improvements to the
Facilities.
7.7 Use of Funds. The Subrecipient covenants that all CDBG funds expended under
this Agreement will be used solely for the activities described in this Agreement. The
Subrecipient shall reimburse the City for all funds expended for activities not related to
the purpose and activities described in this Agreement or that violate Federal or State
laws.
7.8 Accounting and Audit. The Subrecipient shall record financial transactions ac-
cording to approved accounting procedures and provide an independent audit of the
expenditures in accordance with OMB Circular A-133, as amended. Such audit must be
completed within ninety (90) days after the Improvements to the Facilities were com-
pleted. A copy of the audit must be provided to the City within thirty (30) days of com-
pletion of the audit. If the audit shows discrepancies between amounts charged the
CC Hope House FY0809 Agmt.doc Page 9 of 15
Subrecipient and amounts reimbursed to the Subrecipient by the City, a resolution of
the discrepancies must be made within sixty (60) days from receipt of the audit by the
City. If the Subrecipient owes the City money in resolution of the discrepancies, the
money must be paid within ninety (90) days from receipt of the audit by the City or the
Subrecipient is in default pursuant to this Agreement.
7.9 Completion Date of Construction. The Subrecipient shall complete construction
of the Improvements to the Facilities in accordance with the approved Plans and
Specifications by December 31, 2009. If the Subrecipient is rendered unable to carry
out the terms of this subsection, the Subrecipient shall promptly give the City written
notice of such delay together with reasonable particulars concerning it. The Admini-
stratormay extend the construction time schedule for such time as may be deemed
necessary and justified, provided, however, that the extension of the construction time
schedule does not exceed the term of this Agreement. (An extension of the term is
addressed in Section 9.)
SECTION 8. CITY'S REQUIREMENTS.
8.1 Committment of Funding for Improvements of Facilities. The City shall provide
the Subrecipient up to Fifty Thousand Dollars ($50,000) from the City's FY2008-09
CDBG Program for Improvements to the Facilities as described in Section 1 of this
Agreement and in accordance with the accepted bid, budget, and construction
schedules made a part of this Agreement, subject to the Subrecipient's compliance with
the provisions of this Agreement.
8.2 Additional Funds. Nothing in this Agreement may be construed as requiring the
City to provide additional construction funds to the Subrecipient at any time in the future.
SECTION 9. GENERAL PROVISIONS.
9.1 Term. This Agreement terminates January 31, 2009. Extensions to the term of this
Agreement may be requested by the Subrecipient and approved by the City Manager.
However, the Subrecipient is bound by all covenants, terms, and conditions of this
Agreement including, without limitation, recordkeeping, for a period of six (6) years com-
mencing on the date of the Subrecipient's execution of this Agreement, unless a specific
bound period is shorter or longer as may be stated in this Agreement.
9.2 Objective. The Subrecipient shall operate the Facilities and the Improvements to
further the primary objective of the Housing & Community Development Act as outlined
in 24 CFR 570.200 and 570.208, as each may be amended, and will improve the Facil-
ity by December 31, 2009, and provide programs to help low and moderate income
indivi-duals and individuals with disabilities improve the quality of their lives and reach
their maximum potential for independence and at all times in accordance with HUD's
Community Development Block Grant regulations and guidelines and all local, State,
and Federal requirements and laws.
9.3 Licensing. The Subrecipient shall obtain and maintain any certificates and licen-
ses that are required of the Subrecipient, the Facilities, and the programs offered at, on,
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or in the Facilities by the United States, the State of Texas, the City, and any other
agencies having regulatory jurisdiction over the Facilities and the Subrecipient.
9.4 Maintenance. The Subrecipient shall furnish all maintenance to the Facilities and
Improvements as necessary to maintain the Facilities and Improvements in good repair.
9.5 Default. In the event the Subrecipient ceases to operate the Facilities in
accordance with the terms of this Agreement or commits any other default in the terms
of this Agreement, the City is herein specifically authorized to demand reimbursement of
the CDBG funds paid to the Subrecipient and, in the event the City is not promptly
repaid, to take possession of the Facilities and all Improvements without recourse and
to dispose of such Facilities and Improvements in any manner the City deems
necessary to reimburse the City.
9.6 No Liability. In no event is the City liable for any contracts made by or entered into
by the Subrecipient with any other person, partnership, association, firm, corporation, or
governmental entity.
9.7 Notices.
(A) All notices, demands, requests, or replies provided for or permitted under this
Agreement, by either party must be in writing and must be delivered by one of the
following methods: (1) by personal delivery; (2) by deposit with the United States
Postal Service as certified or registered mail, return receipt requested, postage
prepaid; (3) by prepaid telegram; (4) by deposit with an overnight express delivery
service, for which service has been prepaid; or (5) by fax transmission.
(B) Notice deposited with the United States Postal Service in the manner described
above will be deemed effective two (2) business days after deposit with the United
States Postal Service. Notice by telegram or overnight express delivery service will
be deemed effective one (1) business day after transmission to the telegraph com-
pany orovernight express carrier. Notice by fax transmission will be deemed effec-
tive upon transmission, with proof of confirmed delivery.
(C) All such communications must only be made to the following:
If to the City:
City of Corpus Christi
Attn: Administrator
Office of Community Development
P. O. Box 9277
Corpus Christi, Texas 78469-9277
-(361) 826-3045 Office
(361) 844-1740 Fax
If to the Subrecipient:
Corpus Christi Hope House, Inc.
Attn: Executive Director
658 Robinson Street
Corpus Christi, TX 78404
(361) 852-2273 Office
(361) 852-8511 Fax
(D) Either party may change the address to which notice is sent by using a method set
out above. The Subrecipient shall notify the City of an address change within 10
working days after the address is changed.
CC Hope House FY0809 Agmt.doc Page 11 of 15
9.8 Nonassignment. The Subrecipient may not assign, mortgage, pledge, or transfer
this Agreement or any interest in the Facilities or Improvements without the prior written
consent of the City.
9.9 Nonexclusive Services. Nothing in this Agreement may be construed as prohibi-
ting the Subrecipient from entering into contracts with additional parties for the perfor-
mance of services similar or identical to those enumerated in this Agreement, and no-
thing in this Agreement may be construed as prohibiting the Subrecipient from receiving
compensation from such additional contractual parties, provided that all other terms of
this Agreement are fulfilled.
9.10 Breach of Agreement. Notwithstanding any other provisions of this Agreement,
should the Subrecipient breach any section or provision of this Agreement including,
without limitation, the failure to pay taxes, assessments, or other government charges,
the breach shall be remedied in accordance with subsection 3.3 of this Agreement and
any other applicable subsections. If repayment is required as a remedy, other remedies
may be pursued, as deemed necessary by the City Manager, if repayment is not made.
The City is entitled to reasonable attorneys fees in any court action arising out of this
Agreement.
9.11 Modifications. Modifications to this Agreement are not effective unless signed by
a duly authorized representative of each of the parties to this Agreement. Modifications
which do not change the essential scope and purpose of this Agreement may be ap-
proved on behalf of the City by the City Manager.
9.12 Validity. If, for any reason any section, paragraph, subdivision, clause, phrase,
word, or provision of this Agreement is held invalid or unconstitutional by final judgment
of a court of competent jurisdiction, it shall not affect any other section, paragraph, sub-
division, clause, phrase, word, or provision of this Agreement, for it is the definite intent
of the parties to this Agreement that every section, paragraph, subdivision, clause,
phrase, word, and provision of this Agreement be given full force and effect for its pur-
pose.
9.13 Jurisdiction and Venue. The laws of the State of Texas govern and are appli-
cable to any dispute arising under this Agreement. Venue is in Corpus Christi, Nueces
County, Texas, where this Agreement was entered into and must be performed.
9.14 Warranty from Contractor. Upon the Subrecipient's receipt of a copy of the
Architect/Engineer's certificate of substantial completion, the Subrecipient shall only
look to the architects, engineers, contractors, subcontractors, manufacturers, and their
respective warranties to remedy any defects in design, workmanship, or materials, and
the Subrecipient covenants and agrees that the City has no responsibility for any de-
fects of any kind or nature whatsoever, even if it is alleged such defect is due to the
City's negligence. The City must be a third party beneficiary to the Subrecipient's
contracts effecting the Improvements, and all warranties and duties under such con-
tracts must be in favor of the Subrecipient and the City.
9.15 Copies of Rules and Regulations. Copies of some of the Federal rules and
regulations referenced in this Agreement have been provided to the Subrecipient at the
CC Hope House FY0809 Agmt.doc Page 12 of 15
precontracting conference as evidenced by the Subrecipient's CDBG Compliance
Affidavit, which is attached to this Agreement as Exhibit C and incorporated in this
Agreement by reference. Any failure, by the City, to supply the Subrecipient with any
other Federal rules and regulations which may be applicable to the Subrecipient, its
Facilities, the Improvements, CDBG funding, or to recipients of Federal funds does not
waive the Subrecipient's required compliance in accordance with Federal law.
9.16 Disclosure of Interests. In compliance with Section 2-349 of the City's Code of
Ordinances, the Subrecipient shall complete the City's Disclosure of Interests form,
which is attached to this Agreement as Exhibit D, the contents of which, as a
completed form, are incorporated in this document by reference as if fully set out in this
Agreement.
9.17 Acknowledgment of Funding Source. The Subrecipient shall give credit to the
City's CDBG Program as the project funding source in all presentations, written docu-
ments, publicity, and advertisements regarding the Improvements. The Subrecipient
agrees to acknowledge the sponsorship of the City of Corpus Christi at any event
promoting the project or any other project sponsor.
9.18 Certification Regarding Lobbing. Incompliance with federal law, the Subrecip-
ient shall execute Exhibit E, the contents of which, as a completed form, are incorpo-
rated in this document by reference as if fully set out in this Agreement.
(EXECUTION PAGES FOLLOW)
CC Hope House FY0809 Agmt.doc Page 13 of 15
Executed in duplicate originals this ~ day of ~ , 2009.
ATTEST:
Armando Chapa
City Secretary
Approved as to form: `-''( , 2009
Eliza h R. Hundley
Assi nt City Attorney
for the City Attorney
ACKNOWLEDGMENT
oa ~~ f AU~(~HUKI[t~
.~~
8EC~i'AR1'
STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
This instrument was acknowledged before me on ~ , 2009,
by `Angel R. Escobar, City Manager of the City of Corpus Chr sti, a Texas home-rule
municipal corporation, on behalf of the corporation.
(sea .~~~~~
~~ ~~ HOLLY HOUGFRON
_. • MY COMMISSION EXPIRES
,~H Sepielnb®t24,2012
Notary Pu c, State o exas
CITY OF CORPUS CHRISTI
` g R. Escobar
ity Manager
CC Hope House FY0809 Agmt.doc Page 14 of 15
SUBRECIPIENT: Corpus Christi Hope House, Inc.
Executive Director
Printed name
8 / ~ ~ / a9
Date ,
ACKNOWLEDGMENT
STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
This instrument was acknowledged before me on ~'`~~ a`~ , 2009,
by ~aS~,~••-~ a- '(')G,\c~. ,Executive Director of Corpus Christi
Hope House, Inc., a Texas non-profit corporation, on behalf of the corporation.
seal) _
'Z.p,~w M4NA KOStER WEtIS
~'~''~ ~ '~ Notary PubNc, State of texas
'~'aw My Commission Expires
~lbs~~;` ~ebfuafy fit, Cott
,~~ ~,
Notary Public, State of Texas
CC Hope House FY0809 Agmt.doc Page 15 of 15
Corpus Christi Hope House, Inc.
"Hope for women and children who have no place to turn "
FY 2008 CDBG Scope of Work Revision
Revised Scope of Work
1. Plumbing, electrical, flooring, and drywall bathrooms (658 Robinson)
2. Removal and replacement of existing sheetrock from interior walls/ceiling through out
building (658 Robinson)
3. Removal and replacement of existing electrical wire through out building (658 Robinson)
4. Removal and replacement and/or patch all flooring through out building (658 Robinson)
5. Tape, float, .texture and paint walls and ceilings through out building (658 Robinson)
6. Removal and replacement of existing windows with high efficiency low E windows
through out building (658 Robinson)
Preliminary Construction Schedule
August 2009 Hire Architect
August 2009 Develop Bid Package
September 2009 Advertise and Finalize Bids
September 2009 Begin Project
November 2009 Complete Project
Required Project Funding Estimate CDBG (80%) Grantee (20%)
Architect $ 4,000 $ 3,200 $ 800
Bid Advertisement Fee $ 1,000 $ 800 $ 200
Repairs/Renovations 658 Robinson $57,500 $46,000 $11,500
Total Cost $62,500 $50,000 $12,500
Available Funds
Corpus Christi Hope House $12,500 (20% of project cost)
FY 2008 CDBG $50,000 (80% or project cost)
Total Cost $62,500
658 Robinson Street -Corpus Christi -Texas - 78404
Phone (36l) 852-CARE -Fax (361) 852-8211 - E-mail: hopehousecc@yahoo.com
EXHIBIT
EXHIBIT B
INSURANCE REQUIREMENTS
Subrecipient's Liability Insurance
A. Subrecipient must not commence work under this agreement all insurance required herein has been
obtained and such insurance has been approved by the City. Subrecipient must not allow any
subcontractor to commence work until all similar insurance required of the subcontractor has been
obtained.
B. Subrecipient must furnish to the City's Risk Manager and to the Department or Division responsible for
this agreement, copies of Certificates of Insurance, showing the following minimum coverage by
insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional
insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day written notice of cancellation, material change, Bodily Injury and Property Damage
non-renewal or termination is required on all
certificates
COMMERCIAL GENERAL LIABILITY including: $1.000.000 Combined Single Limit
1. Commercial Form
2. Premises -Operations
3. Products/ Completed Operations Hazard
4. Contractual Liability
5. Independent Contractors
6. Broad Form Property Damage
7. Personallnjury
FIRE and EXTENDED COVERAGE At a minimum, amount sufficient to cover the
replacement cost of facilities and/ or building
City to be named as loss payee using standard loss
payee clause.
BUILDERS RISK INSURANCE Full value of any improvements constructed with CDBG
1. All Risks of Physical Loss; including collapse Funds provided under this agreement, so long as work
and transit coverage remains to be completed on such improvements
C. In the event of accidents of any kind, Subrecipient must furnish the Risk Manager with copies of all
reports of such accidents within 10 days of the accident.
Community Development Block Grant Program Subrecipient Agreements ins. req.
1-19-09 ep Risk Mgmt.
II. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
The City of Corpus Christi must be named as an additional insured on the liability
coverage, and a blanket waiver of subrogation on all applicable policies.
The City of Corpus Christi must be named as loss payee using a standard loss
payee clause on the Fire and Extended Coverage coverage.
If your insurance company uses the standard ACORD form, the cancellation clause
(bottom right) must be amended by adding the wording "changed or" between "be"
and "canceled", and deleting the words, "endeavor to", and deleting the wording after
"left". In the alternative, a policy endorsement providing the required cancellation
language will be accepted. In lieu of modification of the ACORD form, separate policy
endorsements addressing the same substantive requirements are mandatory.
The name of the project must be listed under "Description of Operations"
At a minimum, a 30-day written notice of cancellation, non-renewal, material change
or termination is required.
B. If the Certificate of Insurance on its face does not show on its face the existence of
the coverage required by items 1.B (1)-(7), an authorized representative of the
insurance company must include a letter specifically stating whether items 1. B. (1)-7)
are included or excluded.
END
Community Development Block Grant Program Subrecipient Agreements ins. req.
1-19-09 ep Risk Mgmt.
EXHIBIT C
CDBG COMPLIANCE AFFIDAVIT
STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF NUECES §
Date: ~ l ~ ~ ~ ~ "I
Affiant: ~o~('P4S ~~`~_ K~A~ t-Yaz,~S, ~/1C
Community Development Block Grant Subrecipient
Affiant, on oath, swears the following statements are true:
~~,~ ,~~a ~~~~ , am the ~.Xec~~'U ~ ~ r>^~~~~ (title)
I,
of ~~ ~~ C..1nr,5~- ( ~ e: a ~ ~-I a ~~ ~ T,~ c , a Texas nonprofit
corporation, which has applied for and been awarded Community Development Block
Grant ("CDBG") Program funds administered by the City of Corpus Christi ("City"). Prior
to the start of the project for which CDBG funds have been awarded, as the representa-
tive of the above-named subrecipient organization ("Subrecipient"), I met with City staff
and received copies of the following Federal rules and regulations:
OMB Circular A-110 24 CFR 85.43 and 85.44
OMB Circular A-122 24 CFR 570.200, 500, and 600 et. seq.
OMB CircularA-133 49 CFR Part 24, 24.101-24.104
24 CFR Part 84
By execution of this affidavit, 1 attest that 1 have received the above-listed Federal rules
and regulations, City staff has explained the rules and regulations, and I understand the
Subrecipient's obligations of performance under the rules and regulations. Further-
more, lacknowledge that there may be additional Federal rules and regulations,
beyond the rules and regulations listed above, to which the Subrecipient may be subject
and with which the Subrecipient must comply.
SWORN TO AND SUBSCRIBED before me the ~'~ ~~day of , 2009.
seal ,.~.~,,.~.,~,,,,,, ~r1 ~.t-' ~,
~~~~;~-,,, Nota Public, State of Texas
,~.`~ r.,a MONA KOSfER WEllB ry
~~ i'~~ ~ '~'s= Notary Public; Stsi~ of texas
s • ~~ nny Commission Expires
Fobrt~sty 21, 2b11
_._, \
~~~ SUPPLIER NUMBER EXHIBIT "D"
_. TO BE ASSIGNED BY CITY
~ti PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Cp C ~-~- S ~`^~' ~"S~"' r1 p p~ ~~ c~ 1 r~ e
P. O. BOX:
STREET ADDRESS: ~~ g ~ ~~~~~ 5~` CITY: CQra~~ ~~~ ; ~..,f ZIP: `~~ ya
FIRM IS: 1. Corporation ~ 2. Partnership a 3. Sole Owner ^
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this pa a or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City
Department (if known)
l~
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
n11~
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or
Committee
N /-A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
[~
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
appparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: ~,~! .~ aQk ~, ~ Title: ~X ~~,.,,~,'~ c~, ~~,y^~C ~`~`(`
(Type or Print)
Signature of Certifying ~ ~ ~~~`„` Date:
Person:
DEFINITIONS
~(~~ ~0Q
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
i r
City Of Exhibit E
~~ Corpus
=Christi
`r•~.,•,..~
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or an employee of any agency, a
member of congress, an officer or employee of congress, or an employee of a member of congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress,
an officer or employee of congress, or an employee of a member of congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
with this a Standard Form-11, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
. C~
Signature
Print Name of Authorized Individual
$~~7 /°
Date
Organization Name