HomeMy WebLinkAboutC2009-008 - 1/13/2009 - ApprovedAMENDMENT No. 18
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces
County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of
Engineering Services) and Pierce Goodwin Alexander and Linville (PGAL), Inc., a Texas corporation, 5555 San
Felipe, Suite 1000, Houston, Texas 77056, (ArchitecUEngineer - AIE), hereby agree to the amendment of the
Contract for Professional Services authorized by Motion No. 2004-224 on June 8, 2004 and September 13, 2005
and administratively amended February 16, 2006 and administratively amended on April 18, 2006 and
administratively amended on May 19, 2006 and by Motion No. 2006-272 on August 29, 2006 and administratively
amended September 11, 2006 and administratively amended May 15, 2007, and administratively amended June
14, 2007, by Motion 2007-176 on July 10, 2007, and administratively amended on April 28, 2008, and by Motion
2008-221 on August 19, 2008 and by Motion No. 2008-273 on October 21, 2008 and administratively on December
4, 2008 agree to the following amendment:
PGAL will provide architectural and engineering services for design, bid and construction phase
services for the CCIA Airfield Equipment and Maintenance Facility.
The scope of services will include services as provided by the Scope of Services letter attached as Exhibit A-
18.
Exhibit A, Section C Summary of Fees, is amended by the authorize services an additional total fee not to exceed
fee of $175,987.00. The total Amendment No. 18 not to exceed fee inclusive of all expenses is $175,987.00. A
summary of the schedule of fees is attached as Exhibit B-18. Invoices for services provided by Amendment No. 18
will be based on the Engineer's estimate of the percentage of the services completed. Invoices for travel, per diem
and lodging will be evidenced by a copy of invoices. Invoices will be submitted only once per month.
The restated total not to exceed fee inclusive of all expenses is $3,073,820.80.
All other terms and conditions of the June 8, 2004 contract, as amended, between the City and Consultant will
remain in full force and effect.
CITY OF CORPUS CHRISTI
Oscar Martinez Da et
Assistant City Manager
RECOMM DED
By ~~ ~~ 9
Kevin R. Stowers Date
ATTEST
PGAL, I a
gy IS oD'
Co tan ate
5 S elipe, Suite 1000
Ho on X 77056
13) 6 -1444 Office
x(713) 8-9333 Fax
.~ "l~S.G :.1....tl,,J,,l~'II''AUTHURILt~
ar couRCa ._.S~J1.~3~
Armando Chapa, Date
City Secretary
APPROVED AS TO FORM
~ ~ ~~~~
By
2009-008 Date
M2009-007
01/13/09
Page 1 of 1
PGE~1, rovementsVlE-PGALW EAmd 1 B.doc
December 2, 2008 ~('~~~
Mr. Kevin Stowers
Interim Director of Engineering Services
City of Corpus Christi, Texas
]201 Leopard Street, 3`d Floor
Corpus Christi, Texas 78401-2120
a
RE: Proposal for Professional Engineering, Architectural and Surveying ~
Services -CCIA Airfield Equipment and Maintenance Facility 8
Deaz Mr. Stowers:
After careful review of the project criteria, PGAL is please to present the City of Corpus
Christi and the Corpus Christi Intemational Airport this fee proposal to provide
Architectural and Engineering design services and Topographic Survey services for the
new CCIA Airfield Equipment and Maintenance Facility.
PROJECT UNDERSTANDING
The Corpus Christi International Airport (CCIA) is in need of a new facility to store,
house and maintain airfield equipment. Currently CCIA is using an existing aviation
hangar for this purpose, and wishes to free up the facility to serve in its intended role.
PGAL was previously authorized to proceed with a preliminary site location and building
scoping study in order to determine an order of magnitude project budget for this project
(CC PN 10028). The preliminary study resulted in a site location that satisfies the needs
of the Airport, and the requirements of the FAA. Likewise the site and building were
sized and laid out in conformance with the budgetary constraints set forth by the FAA.
We understand from coordination efforts during the preliminary study that the City of
Corpus Christi and CCIA along with input from the FAA has allocated approximately
$2,000,000 for construction of this facility and site development, not including design
costs.
Based on the results of the preliminary study, the optimum site location for the facility
was determined to be just west of the existing Crescent Hangar in the empty field behind
the electrical shop. Based on the Airport's needs as determined in the study, the
proposed site will encompass about 66,000 square feet or about 1.5 Acres (See Exhibit
1). The size of the site was not only dictated by the building size but also to suit the
turning characteristics of an Osh-Kosh Striker 1500 ARFF truck, which we understand
will be the design vehicle for future CCIA facilities.
The overall dimensions of the building, although still being finalized, are approximated to
be 100 feet long by 78 feet wide, with two (2) vehicle service bays, and a limited amount
of inventory, storage, personnel and services spaces eligible for federal funding.
5555 San Felipe Suite 1000 Houston, TX 77056 [P] 713 622 1444 [FJ 713 966 9333
Exhibit A-18
Paae 1 of 7
and/or City sources. Our design scope will assume a single design and bid project
encompassing all aspects.
In addition to the site and building we understand the CCIA has received approval from
the FAA to include with this project above-ground diesel and gasoline fuel tanks and
dispensers, aggregate bins, a 10 to IS-ton gantry crane, a service lift for vehicles, a
service pit, and a vehicle wash rack area. Where possible these items will be
incorporated into the design via additive bid alternates to allow for the possibility of
bidding them individually; subject to the availability of funds.
DESIGN SERVICES
Design services will include design development that resumes where the preliminary
design leaves off. We will work with the airport staff to finalize the schematic design of
the facility and deliver drawings to the City of Corpus Christi and CCIA for review and
comments.
Upon approval of the concept design, PGAL will prepare construction documents
required for permitting and construction. The completed documents will be submitted to
the City of Corpus Christi, CCIA and FAA for the purposes of obtaining a building
permit. We will assist the city and the airport in the bidding process and with tabulating
the bids received. Construction Administration services include answering RFI's,
reviewing shop drawings, preparation and tabulation of change orders, review of
contractor's pay application, and prepazation of a punch list. Record drawings will also
be provided.
COMPENSATION
Compensation will include the following services:
Basic Services: We propose to perform Basic Services for Professional Engineering and
Architectural Services for design, construction documents, bidding and construction
administration for a lump sum of $161,000. The fee includes Civil Engineering,
Architectural and limited Interior Design, Structural, Mechanical, Electrical, Plumbing,
Fire Protection, Site Lighting and Fueling design.
Additional Services: We proposed to perform Professional Topographic Surveying
Services for a lump sum of $ 14,987.
Breakdown of Fees:
Professional Engineering/Architectural Design Services: $186,000
(PGAL)
Schematic Desi ngn Fee (Previously Contracted) -$25 000
Subtotal $161,000
Professional Surveying Services: $ 14,987
Coym, Rehmet and Gutierrez, L.P.
Total: $175,987
Exhibit A-78
Paae 2 of 7
A more detailed analysis of the design fees and estimated construction costs is included
in the enclosed "Opinion of Probable Cost".
Itemized additional services: If any of the services listed are requested by the city and/or
airport they can be negotiated separately under a sepazate work order: Construction
Management and Inspection, Technology, Landscaping Design, Geotechnical Design,
Environmental Assessment, LEED Commissioning, Energy Modeling, revisions to
approved work or previous direction, other specialty consultants not listed.
PROJECT SCHEDULE
We are prepared to deliver this project for bidding by April 1, 2009, as required by the
City of Corpus Christi and the FAA.
If you have any questions or need clazification on this proposal, please call me at
(713) 968-9315. We appreciate the opportunity to work with the City of Corpus Christi
and CCIA on this important Airport improvement project.
Sincerely,
~~~
L. J. Vincik, PE,I2PLS, LEEDS AP
Principal
PGAL
c.c. Fred Segundo - CCiA Dvector of Aviation
Roel Rodriguez -CCIA Facilities Manager
Michael Lawrence, PE, LEED®AP -PGAL
encl: Opinion of Probable Cost -Proposal Stage
Scope of Design Services
Exhibit A-18
Paue 3 of 7
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Exhibit A-18
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SCOPE OF DESIGN SERVICES
CCIA - AIP Project RFP 2003-08
CCIA Airfield Equipment and Maintenance Facility
BASIC SERVICES
Preliminary Design Phase
I. Confer and attend meetings with City representatives and other interested
parties on project requirements, finances, schedules, project phasing, and
other pertinent matters.
2. Make initial and other site visits as required to verify field survey information
and location and condition of existing project features.
3. Review existing data, reports, and documents pertaining to the project site and
azeas affected by the project improvements.
4. Develop preliminary plan layouts for the Taxiway System, and signage.
5. Coordinate with utility companies as needed.
6. Coordinate with Survey and Geotechnical subconsultants.
7. Prepare preliminary estimates for design alternatives.
8. Prepaze 30% Design Submittal and coordinate reviews and handling of
comments, including various alternatives for design consideration.
Design Phase
1. Conduct and attend meetings and design conferences to obtain information
and to resolve design matters.
2. Collect engineering data and make field investigations, engineering studies,
and surveys necessary for design of the chosen alternatives.
3. Prepare necessary reports and recommendations for CCIA representatives to
make informed decisions on design issues.
4. Prepare detailed plans, specifications, estimates, and bid documents to submit
for City and FAA review and approval. All bid documents will be in
accordance with appropriate FAA advisory circulars/orders, and City of
Corpus Christi Specifications and will include project layout, Civil and
Architectural site plans, all required azchitectural and structural building
design sheets, existing and proposed utilities, grading contours, utility base
maps, pazking and paving details, drainage plans and details, all mechanical,
electrical and plumbing plans, temporazy and permanent erosion control
features, and other documentation requirements.
5. Provide 60% and 100% complete plan and bid documents for City Airport and
FAA staff review. Coordinate all review comments and incorporate as
appropriate.
6. Prepare construction phasing and sequencing plans.
7. Prepaze Storm Water Pollution Prevention Plans.
Exhibit A-18
Page 5 of 7
8. Prepare details for barricading and traffic control.
9. Prepaze miscellaneous project features and details.
Bidding Phase
1. Participate in pre-bid conference.
2. Review all pre-bid questions and prepare addenda as necessazy for City
approval.
3. Assist in solicitation of bids by identification of prospective bidders and
review of bids by solicited interests.
4. Analyze bids, prepaze bid tabulations, and make recommendation regazding
award of contract.
Construction Phase (Constrnction Administration)
1. Provide consultation and advice to the City and other governmental authorities
during all phases of construction.
2. Participate in pre-construction conference.
3. Review and approve shop and working drawings and material and/or
equipment submittals.
4. Provide interpretations and clarifications of plans and specifications.
5. Advise CCIA representatives on minor changes that do not affect cost and/or
quality of the Contractor's work.
6. Prepaze and negotiate change orders and supplemental agreements that aze
necessazy.
7. Inspect work periodically and provide appropriate reports to the City's project
manager, inspector, and contractor.
8. Review and coordinate contractor's progress schedule and critical path
updates with the wntractor and City and Airport representatives.
9. Review contractor pay requests for progress and final payments.
10. Make pre-fmal and final inspections with City and Airport staff and provide a
Certificate of Completion for the project. Assist Airport in obtaining
certificate of occupancy for building.
11. Review contractor's as-built construction drawings and prepaze records of
project as constructed.
ADDITIONAL SERVICES
1. Geotechnical investigations, soil core sampling, laboratory testing, related
analyses and reports;
2. Land surveys and topographic maps, field and/or construction surveys, and
photogrammetric surveys;
3. Permitting would be an additional service, if required;
4. Environmental studies and document preparation;
5. Preparation of as-built construction plans;
6. Construction Management and Inspection Services to Include:
Exhibit A-78
Page 6 of 7
A. Provide Project Manager/Bngineer to manage and oversee all aspects of
Construction Management and Inspection Program. Engineer will make
site visits periodically and as needed for the Project and will be available
at all times to consult and provide assistance.
B. Provide Full-Time Civil Inspector trained and familiar with the type of
construction required for the project to monitor construction activities,
materials testing, track project progress and prepare daily reports for
submission to the Airport and Engineer.
C. Provide vehicles, airfield radios and any other equipment necessazy fot
Engineer and Inspector to work within the Airport Operations Area. All
on-site employees will be badged as required.
D. Provide off-site Clerical and Technical staff for preparation of proper
Construction Management and Inspection documentation.
E. Participate in pre-construction conference with Project Manager and
Inspector(s) in attendance.
F. Attend weekly construction meetings and help resolve design and
construction matters.
G. Consult with Airport on changes in scope or design that affect cost and
make recommendations to Airport for solution.
H. Monitor amounts owed to the contractor for progress and final payments.
I. Monitor and report on status of traffic control, ban•icades, SW3P.
Exhibit A-18
Pane 7 of 7
Total Fee Amendment No. 12 9,336
Amendment No. 13 0
Bid Phase Services -Revise Drainage Phase VI as Additive
Alternate 1,500
Total Fee Amendment No. 13 1,500
Amendment No. 14 0
Conceptual Planning -Rental Car Facilities 14,100
Total Fee Amendment No. 14 14,100
Amendment No. 15
Perimeter Road Improvements 0
Basic Services: 0
Preliminary Phase Services 6,000
Design Phase Services 92,900
Bid Phase Services 3,026
Construction Phase Services 26,590
Additional Services: 0
Surveying 50,505
Total Perimeter Road Improvements 179,021
Airport Rescue and Firefighting Facility
Basic Services: 0
Preliminary Phase Services 2,600
Design Phase Services 0
Pavement Design & Documentation 70,000
Building Design and Documentation 53,900
Bid Phase Services 3,000
Construction Phase Services 25,012
Additional Services: 0
Surveying 15,532
Total Airport Rescue and Firefighting Facility 170,044
Equipment Airfield Equipment and Maintenance Facility
Basic Services:
Preliminary Phase Services (Scope and Site Location - 15%
Design) 25,000
Airfield Equipment and Maintenance Facility 25,000
Total Fee Amendment 15 374,065
Amendment 16
Construction Phase Services 41,457.00
Construction Inspection 218,287.80
Total Fee Amendment No. 16 259,744.80
Amendment No. 17
Design Phase Services 9,020
Exhibit B-78
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H9HOME\KEVINSIGENWIR resloreE\20041mpmvememsV\E-PGALWEAmO18Ex~e-18.tloc
Total Amendment No. 17 9,020
Amendment No. 18
Equipment Airfield Equipment and Maintenance Facility
Basic Services:
Design Phase Services 146,446
Bid Phase Services 3,000
Construction Phase Services 26,541
Total Amendment No. 18 175,987
TOTAL AUTHORIZED FEE 3,073,820.80
Exhibit B-18
Pa e3of3
H \HOME\KEVINS\GENWIR resloreT20B41mpmvemenlsNE-PGAINEAmtllBEzhB-0B.GOc
CITY OF CORPUS CHRISTI
~ DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to
provide the following information. Every question must be answered. If the question is not applipble, answer wdh'NA'.
FlRM NAME: ~~ ~-
STREET: 555.5 SnVI Cali ~e ~[QDO cmr: zIP: 7185,E
FlRM is: 1. Corporation ~ 2. Partnership ^ 3. Sole Owner ^ 4. Assoaation ^
5. Other ^
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3%
or more of the ownership in the above named "firm".
Name Job Title and City Department (rf known)
NONE
2. State tite names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or
more of fhe ownership in the above named "firm".
Name Title
NOME
3. State the names of each "board member" of fhe Cily of Corpus Christi having an "ownership interest" constituting
3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
NaNE
4. State the names of each employee or officer of a "consultant" for the City of Corpus~Christi who worked on any
matter related m tite subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named "firm".
Name Consultant
~~~
CERTIFlCATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
wahheld dsdosure of arty intortnation requested; and that supplemental statemerds will be promptly subm0ted to the Cily
of Corpus Christi, Texas as changes occur.
Certifying
(Type or Print)
Signature of Certifyitg. Petson:_
Title: PR r rJ a 1 PA ~-
Date: ~L~/~ 10 ~'