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Home My WebLink AboutC2009-029 - 1/23/2009 - NARATIFICATION & AMENDMENT No. 6 - CEFE VALENZUELA LANDFILL CONTRACT FOR ARCHITECTURAUENGINEERING SERVICES The City of Corpus Christi, a Texas Home Rule Municipal Corporation, P.O. Box 9277, Corpus Christi, Texas 78469-9277 (City) acting through its duly authorized Ciry Manager or Designee (Director of Engineering Services) and Chiang, Patel, and Yerby, Inc., a Texas corporation, 1820 Regal Row, Suite 200, Dallas, Texas 75235, (ArchitecUEngineer-Consuhant), hereby agree to the amendment of the contract administratively approved December 21, 2007 and amended by Motion 2008-005, January 8, 2008 and amended administratively by amendment January 3, 2008 and administratively approved February 10, 2008 and administratively approved March 24, 2008 October 14, 2008 and administratively amended November 20, 2008 is hereby agree to the amendment as follows Section II. C.1 Basic Services, Construction Phase Services is amended to add the following: • 4A Ongoing Construction Support Site Visits -Amendment No. 5 authorized services through October 31, 2008. Construction was to be complete on October 13, 2008. Completion of construction services were required after this date and continue at this time. CP&Y requests additional fees to continue providing until project estimated completion date of 12131/08. It is estimated site visits during this period will be one site visit every other week at 12 hours per week. • 4A Ongoing Construction Office Support -Office support services will be provided under this Task and are assumed to continue with construction extending beyond 10/13/08. Office support services will assumed to be completed by 12/31/08 and be provided 8 hours per week. Section III Fees Authorized is amended to read: II. FEES AUTHORIZED The City will pay the Consultant a total not to exceed fee of $332,676.00. The fee consists of: • An original contract fee not to exceed fee of $50,000.00; • a fee for Amendment No. 1 services not to exceed fee of $147,000.00; • a fee for Amendment No. 2 services not to exceed $20,500.00; • a fee for Amendment No. 3 services not to exceed $49,730.00; • a fee for Amendment No. 4 services not to exceed $31,046.00; • a fee for Amendment No. 5 services not to exceed $20,000.00; and • a fee for Amendment No. 6 services not to exceed $14,400.00. Completion of design phase, bid phase and construction phase services are authorized by Amendment No. 1 as set forth in the original contract as amended. Consultant will be compensated for airfare, ground transportation, lodging, and per diem meal expenses incurred due to out-of-town travel on a not to exceed basis as set forth in the Summary of Fees. Travel will be will be documented by photocopies of receipts and invoices. Per Diem will be at the GSA rate. The table "Summary of Fees' shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. Billing for services provided in Section II A, B, D, and E will be based on the Consultant's estimate of the percent of services complete at the time of billing. The fee for additional services (Section II.E) is included as part of the fee listed for Design, Bid and Construction phase services listed in the table "Summary of Fees'. However, in no case will the billing exceed 90°/u of the fee for each phase until the delivery of documents associated with each phase has been reviewed and accepted by the Ciry. Billing for services provided in Section II.C.1 will be based on the amount of construction completed. Billing for services provided in Section II.C.2 shall be payable upon delivery of the record drawings to the Ciry Engineer. Billing for services provided in Section II.C will be payable upon pertormance of inspections and delivery of all materials to the City. Survey work will be invoiced at the billing rate of the sub-consultant performing the survey without markup. 2009-029 01/23/09 V statements for work authorized by the City Engineer and performed by the vlll be based upon Consultant's estimate and concurrence by the City of the ~biang, Patel &Yerby alenzuelaCe1154A48WEAmd6Contract.doc proportion of the total services actually completed at the time of billing. The City will make prompt monthly payments in response to Consultant's monthly invoices. All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding sources. During the construction phase, the ArchitecUEngineer will also submit a brief letter/memo summarizing observations during the site visit, the work of the contractor, construction progress forthe billing period, and any pending items. Summary of Fees: Tasks Description Fee Original Contract Pre-design and Review Services II.A Preliminary Design and Review 12,180.00 II.B Survey Update (Allowance) 10,000.00 II.C Travel 1,000.00 Pre-design Subtotal 23,180.00 Basic Services & Additional Services 11.6.1 Initial Design -Construction Document Phase 60% 26,820.00 Original Total Fee 50,000.00 Amendment No. 1 Authorized Services 11.6.2 Design -Construction Document Phase 100% 40,000.00 11.6.3 Bid Phase 5,000.00 Design/Bid Subtotal 45,000.00 Construction Services II.C.1 Construction Phase 88,000.00 II.C.2 Record Drawings 5,000.00 Construction Service Subtotal 93,000.00 Post Construction Services II.D Post Construction Phase 5,000.00 Post Construction Services Subtotal 5,000.00 Expense Allowance 4,000.00 Amendment No. 1 Fee 147,000.00 Amendment No. 2 Authorized Services I.A.1.f. Surveying -Storm Water Pond for Disposal Cells 4A and 46 20,500 Amendment No. 2 Fee 20,500 Amendment No. 3 Authorized Services I.A.1.f. Cell Construction Schedule and Storm Water Pond 1 18,858 I.A.2.k. Mass Excavation Cell 4A 18,968 I.A.2.1. Prepare Separate Bid Construction Documents for Cells 4A and 4B 11,904 Amendment No. 3 Fee 49,730 Amendment No. 4 Authorized Services 11.6.3 Bid Phase Services Cell 4B 3,712 II.C.1.m Construction Phase -Cell 4A and Cell 46 10,150 I IC.1.n Construction Phase -Surveying -Topographic 8 Documentation 4A & 4B 17,184 Page 2 of 3 H:\HOME\KEV INS\GEN\LANDFILL\ValenzuelaCells4A48W EAmd6Coniract.doc Amendment No. 4 Fee 31,046 Amendment No. 5 Authorized Services II.A Preliminary Design and Review 20,000 Amendment No. 5 Fee 20,000 Amendment No. 6 Authorized Services II.C.1 4A Ongoing Construction Support Site Visits 7,680 4A Ongoing Construction Office Support 6,720 Amendment No. 6 Fee 14,400 TOTAL 332,676.00 XI. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C". All other terms and conditions of the originally authorized, as amended, between the City and Consultant shall remain in effect. CITY OF CORPUS CHRISTI By: ~~ 1.23°s Oscar Martinez Date Assistant City Manager CHIANG ATEL AND YER Y, INC. Authorized Representative D e RECOM ENDED: iv 9 PeteAnaya, P.E. Date Director -Engineering Services APPROVED AS TO FORM: Assist nt City ttorney Date e ATTEST: ~C Armando Chapa Date City Secretary ~~ 1 Jl3/~~ L-~SS~,4~N Page 3 of 3 H:\HOM EVtE V I NS\GE N\LANDFILL\V a lenzue IaCeIIS4A48V~EAmd6Contract.doc ctrY of coRPUS cltRlsn ~ DISCLOSURE OF INTERESTS City of Corpus Chri~i Ordinance 17112, as amended, requires all persons or fines seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applipble, answer with'NA'. FlRM NAME: _(~ STREET: ~~~ FlRM is: 1. Corporation 2. Partrrership ^ CITY:.l/a ~~a ZIP: /X 5. Other o 3. Sole Owner ^ 4. Assoaation o DISCLOSURE RUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet 1. Static the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3°k or more of the ownership in the above named "firm". NaAme~ Job TNe and Cily Deparhnent (rf Imown) /!/~, 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in fhe above named "firm". Name Title ~(~//~_ 3. Static fhe names of each "board member" of fhe City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". N,,ame// Board, Commission or Commdtee /v~~ 4. State the names of each employee or officer of a "consultant" for the City of Corpus.Christi who worked on any matter related to the subject of this contract and has an "ownership interest' constituting 3% or more of the ownership in the above named "firm". Name e / Consultant ~ U~rtR- CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly wtihhekf dsdosure of any mfomiation requested; and that supplemental statemerris vn11 be promptly submitted to the Cily of Corpus Christi, Texas as changes occur. {/ D ,~ Q ~ Certifying Person: , ~!/ Tile: v~C~7 iE~`°"'~ _ {Type or Prirrt) ~ Signature of Certifjrirtg_ Perso ~ Date: ~~ 3~'/D9