HomeMy WebLinkAboutC2009-032 - 1/27/2009 - ApprovedCITY OF CORPUS CHRISTI
AMENDMENT NO. 2
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and MARTINEZ. GUY & MAYBIK.
INC. hereinafter called "Engineer", agree to the following amendments to the Contract for
Engineering Services for ADA Sidewalk Access Improvements along Staples Street from
Leopard Street to Six Points, as authorized and administratively amended by:
Ori final Contract March 8, 2005 Motion No. M2005-079 $141,500.00
Amendment No. 1 October 12, 2007 Administrative A royal $41,720.00
The scope of the original Contract for Professional Services shall be amended to include
the following two (2) projects:
No. 6391 The work shall entail the reconstruction of street pavement, sidewalks, driveways,
and curb ramps; adding new curb ramps, relocating storm sewer inlets to facilitate new curb
ramp construction and realigning existing water and wastewater lines to accommodate the
storm sewer line relocations; and installing permanent crosswalk pavement marking. The
entire work will extend over an approximate length of 0.65 mile along Staples Street located
within a middle school, residential, and light commercial areas. The limits of the work consist
of 14 street intersections, of which four are signalized. Construction documents shall be
prepared using TXDOT standards, technical specifications, and unit cost breakdown. All work
must comply with the Texas Department of License and Regulations (TDLR) requirements.
ADA Accessible Ramps along Water Street From Coopers Alley to IH 37 (Project No. 64431
The work shall entail the reconstruction of street pavement, sidewalks, driveways, and curb
ramps; adding new curb ramps and bulbouts, relocating existing storm sewer inlets to facilitate
new curb ramp construction and realigning existing water and wastewater lines to
accommodate the storm sewer line relocations; installing permanent crosswalk pavement
marking; relocating pedestrian/traffic signal poles. The entire work will extend over an
approximate length of 0.71 mile along Water Street located in the downtown area. The limits of
work consist of 10 intersections, most of which are signalized and have two directional
crosswalks. Construction documents shall be prepared using TXDOT standards, technical
specifications, and unit cost breakdown. All work must comply with the Texas Department of
License and Regulations (TDLR) requirements.
2009-032
M2009-022
01/27/09
Martinez, Guy & Maybik
1MENDMENT N0.2WMENDMENT N0.2
AMEND. NO. 2
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Scope of Services. Part A. Basic Services shall be amended to include Basic Services for
ADA Accessible Ramps along Staples Street from Six Points to Louisiana Parkway
(Project No. 6391) and ADA Accessible Ramps along Water Street From Coopers Alley to
IH 37 (Project No. 6443) as follows:
1. SCOPE OF SERVICES
A. Basic Services
1. Preliminary Phase. The ArchitecUEngineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed
in a design summary report and schematics (TXDOT approved format) which
includes preliminary designs, drawings, and written description of the project. This
report shall include:
a. Conduct a physical examination of each site, field verifying existing conditions
and measurements; and taking digital photographs to document these existing
conditions. Provide scope of soil investigations, borings, and laboratory testing.
(The City Engineering Services Department will provide necessary soil
investigation and testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the project. The
Engineer will participate in a minimum of four (4) formal meetings with City staff,
provide agenda and purpose for each formal meeting; document and distribute
meeting minutes and meeting report within seven (7) working days of the
meeting. The A/E will participate in discussions with the operating department
and other agencies (such as the Texas Department of Transportation [TXDOT]
and Texas Commission on Environmental Quality [TCEO]) as required to
satisfactorily complete the project.
c. Submit one (1) copy in an approved electronic format (pdf), and one (1) paper
copy design summary report and schematics, with executive summary, opinion of
probable construction costs, defined technical evaluations of identified feasible
alternatives, and review with City staff to produce an acceptable format which
contains common municipal elements. Design summary report and schematic
will include the following (with CONSTRUCTABILITY being a major element in
all the following items):
1) Review of the project with the respective operating department(s) and
discussions including clarification and definition of intent and execution of the
project; the A/E will meet with City/TXDOT staff to collect data, discuss
materials and methods of construction, and identify design and construction
requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the project including taking photographs of the project site, list of
potential problems and possible conflicts, intent of design, and improvements
required, and conformance to relevant master plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, and probable project design solutions; (which are common to
municipalities).
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4) Provide a presentation of pertinent factors, sketches, designs, cross-sections,
and parameters which will or may impact the design, including engineering
design bases, preliminary layout sketches, identification of needed additional
services, preliminary details of construction of critical elements, identification
of needed permits, identification of specifications to be used, identification of
quality and quantity of materials of construction, and other factors required for
a professional design (CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the project (environmental issues and archeological services to be
an additional service).
ti) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the project and permitting, environmental,
historical, construction, and geotechnical issues; and meet with pertinent
authorities.
7) Confer, discuss, and meet with City operating department(s) and Engineering
Services staff to produce a cohesive, well-defined proposed scope of design,
probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and sub-consultant engineers have
checked and reviewed the design summary report and schematic prior to
submission.
d. Perform the items as shown on Exhibit "A-1" Task List.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files);
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the project area;
d. Through separate contract, related GIS mapping for existing facilities;
e. A copy of existing studies and plans (as available from City Engineering files);
f. Field location of existing city utilities (consultant to coordinate with City operating
department);
g. Provide applicable master plans.
2. Design Phase. Upon approval of the Preliminary Phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement design summary report and schematic
recommendations including construction sequencing, connections to the existing
facilities, and restoration of property and, incorporate these plans into the
construction plans. Development of the construction sequencing will be
coordinated with the City operating department(s) and Engineering Services
staff.
b. Prepare one (1) set of construction bid and contract documents in City format
(using City Standards as applicable), including contract agreement forms,
general conditions and supplemental conditions, invitation to bid, instruction to
bidders, insurance, bond requirements, and preparation of other contract and bid
related items; specifications and drawings to fix and describe, for one bid or for
multiple bids, the size and character of the entire project; description of materials
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to be utilized; and such other essentials as may be necessary for construction
and cost analysis.
c. Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
d. Prepare final quantities and estimates of probable costs and probable
construction schedule.
e. Furnish one (1) copy of 60°/6 plans (plans only-identify needed specifications) to
the City staff for review and approval purposes with an opinion of probable
construction costs. Identify distribution list for plans and bid documents, prior to
100% submittal, to all affected utilities including City and all other affected entities
(other than private property owners), compile comments and incorporate any
requirements into the plans and specifications, and advise City of responding and
non-responding participants. The A/E will request a design exception from
TXDOT for right-of-way surveys. The A/E will provide responses to requests for
additional information and questions concerning the right-of-way survey
exception request by TXDOT and other agencies as required.
f. Furnish 100% construction documents including specifications for City staff
review and approval. Provide one (1) copy of 100% plans for each contract to
the City staff for review and approval purposes with revised opinion of probable
costs.
g. Provide quality assurance/quality control (QA/OC) measures to include in-house
plan review and special consultant plan review, to ensure that submittal of the
60% and 100% plans with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City staff.
h. Provide a Traffic Control Plan which shall include, illumination, markings and
striping, signalization, and as delineated by the City Traffic Engineering
Department.
i. Upon approval by TXDOT and the Director of Engineering Services, provide one
(1) set (hard copy and electronic) of final plans and contract documents suitable
for reproduction (In City/TXDOT format) and said bid documents henceforth
become the sole property and ownership of the City of Corpus Christi/TXDOT.
j. Submit one (1) set of final plans within five (5) days from the date of the
Engineer's seal to the Texas Department of Licensing and Regulation for review
and approval of accessibility issues (application and review fees to be Additional
Services).
k. The City agrees that any modifications of the submitted final plans (for other uses
by the City/TXDOT) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
I. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the project specifying the funds available for the
construction contract.
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c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize minor changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f. Prepare change orders (coordinate with the City's construction division); provide
interpretations and clarifications of the plans and specifications for the contractor
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and authorize minor changes which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the Project
as constructed (from the "red-line" drawings, inspection, and the contractor
provided plans) and deliver to the Engineering Services a reproducible set and
electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will be
CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf
format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
~,.,~
Services for
as follows:
to include Additional
Permittino. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as aoolicable to the appropriate local,
state, and federal authorities, including, but not limited to:
a. Texas Commission on Environmental Quality (TCEO) Permits/Amendments
b. Texas Department of Transportation (TXDOT)
c. Texas Department of Licenses and Regulation (TDLR)
2. Right-of-Way (ROW) Acquisition Survey. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW
plats and descriptions for the City's use in the acquisition process. All work must
comply with Category 1-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas,
Ninth Edition. All work must be tied to and conform with the City's Global Positioning
System (GPS) control network and comply with all TXDOT requirements as applicable.
A/E Consultant will be required to perform all necessary deed research.
3. Topooraohic Survey. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points. Establish base survey
controls for line and elevation staking (not detailed setting of lines and grades for
specific structures or facilities). All work must be tied to and conform with the City's
Global Positioning System (GPS) control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to
a minimum of two (2) found boundary monuments from the project area.
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4. Environmental Issues. No additional fee in Amendment No. 2.
5. RAS Consultant Services. Acquire services from a RAS consultant to review plans per
TDLR requirements, assist with variances, and conduct field investigations during
project design and inspections during construction. Participate in meetings with
Mayor's ADA Committee presenting pertinent factors associated with the two (2)
projects. Coordinate and provide necessary documents and fees to obtain TDLR
approval of design and construction drawings.
6. Public Meetino. Attend one public meeting, participation with preparation of exhibits.
Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and
submit to City staff. Complete the inspection and prepare the report no later than sixty
(60) days prior to the end of the maintenance guaranty period.
8. Right-of-Wav (ROW) Encroachment Exhibits. Exhibits without metes and bounds
description.
9. Coordinate Right-of-Wav (ROW) Encroachments with TXDOT. No additional fee in
Amendment No. 2.
10. Resolve Historical Commission Issues/Prepare Exhibits. No additional fee in
Amendment No. 2.
11. TXDOT Cateaorv Exclusion Report. Coordinate, prepare, and submit Category
Exclusion for TXDOT approval.
12. Construction Observation Services.
1. Provide a project representative (PR) to provide periodic construction observation.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the A/E shall
endeavor to provide further protection for the CITY against defects and
deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and
will confer with A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with A/E
and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
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3. Liaison:
a. Serve as liaison with Contractor, working principally through
Contractor's superintendent and assist in understanding the intent of
the Contract Documents.
b. PR shall communicate with CITY with the knowledge of and under the
direction of A/E.
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
a. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal for which PR believes
that the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
a. Conduct on-Site observations of Contractor's work in progress to assist
A/E in determining if the Work is in general proceeding in accordance
with the Contract Documents.
b. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any observation, test or approval required to be made;
and advise City and A/E of that part of work in progress that PR
believes should be corrected or rejected or should be uncovered for
observation, or requires special testing, inspection or approval.
c. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be
performed by public agencies having jurisdiction over the Work.
7. Records:
a. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, A/E's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
b. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions,
observations in general, and specific observations in more detail as in
the case of observing test procedures; and send copies to A/E and the
City.
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8. Reports:
a. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
b. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
c. Provide project photo report on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
a. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
b. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
c. Observe whether all items on final list have been completed or
corrected and make recommendations concerning acceptance and
issuance of the Notice of Acceptability of the Work.
to include Proposed Project Schedule for
as follows:
PROPOSED PROJECT SCHEDULE
DAY DATE ACTIVITY
Wednesday February 2, 2009 Begin Preliminary Phase
Friday April 3, 2009 Design Memorandum Submittal
Friday April 17, 2009 City Review
Monday April 20, 2009 Begin Design Phase
Friday July 24, 2009 Interim Submittal
Friday July 31, 2009 City Review
Friday August 28, 2009 Pre-Final Submittal
Friday September 4, 2009 City Review
Friday September 11, 2009 Final Submittal
Friday September 18, 2009 TXDOT Submittal
Monday (3) February 1, 8, 15, 2010 Advertise for Bids
Wednesday February 10, 2010 Pre-Bid Conference
Wednesday February 17, 2010 Receive Bids
weekday March 2010 Begin Construction
weekday November 2010 Construction Completion
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All other terms and conditions of the March 8, 2005 contract between the City and Engineer,
and of any amendments to that contract, which are not specifically addressed herein shall
remain in full force and effect.
CITY OF CORPUS CHRISTI
Oscar Martinez Date
Assistant City Manager
RECOMMENDED
By
6000 S. Staples, uite 207
Corpus Christi, 78413
(361) 814-3070 Office
(361) 991-7970 Fax
By~ ~_L~~
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, City Secretary
APPR VED AST ORj
By 0~ " "~~
Assistant City Attorney ate
3T C.Ot1NGL
Project
No. project Title Fund Source No. Amount
6300 Sta les Street from Leo and to Six Points 550950-3541-00000-170065 $45,960.00
6391 Sta les Street from Six Points to Louisiana 550950-3541-00000-170066 127,619.00
6443 Water Street from Coo ers Alle to IH 37 550950-3541-00000-170193 221,804.00
Total $395,383.00
Encumbrance Number:
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AMEND. N0.2
EXHIBIT "A"
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City of
CO~~ CITY OF CORPUS CHRISTI
Chnsti DISCLOSURE OF INTERESTS
~~~
City of Corpus Christi Ordinance 17112, as amended, requires all persons orfirms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"NIA".
FIRM NAME: Martinez, Guv & Mavbik, Inc
STREET: 6000 S. Stables Street, Suite 207 CITY: Corpus Christi ZIP: 78413
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying
Signature
Title: Preside t
Date: D
EXHIBIT "B"
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Depu~City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Ci of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting (rusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "B"
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