HomeMy WebLinkAboutC2009-038 - 2/10/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus
Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager
or Designee (Director of Engineering Services) and LNV Enstineerins~, a Texas corporation, 801
Navigation, Suite 300, Corpus Christi, Nueces County, Texas 78408, (Architect/Engineer-AIE),
hereby agree as follows:
1. SCOPE OF PROJECT (Elevated Water Storage Tanks -City-Wide, Project No. 8651)
Perform siting evaluations to determine the locations for three elevated water storage tanks
including hydraulic modeling and property searches during preliminary design. Perform surveying
and provide documentation to support the City's land acquisition effort. Design three separate
elevated water storage tanks for Pressure Zones 1 and 2 including site development, associated
piping, electrical, and instrumentation. This project will provide three elevated storage tanks that
will reduce distribution operating costs and improve pressure and reliability. This project will also
move the City closer to the Texas Commission on Environmental Quality (TCEQ) elevated storage
requirement. These three new elevated tanks will be built in Pressure Zones 1 and 2 to replace
the existing elevated storage tanks that are approaching the end of their design lives and are
inadequate in height. All three tanks will be covered in a single Design Memorandum and a single
set of construction bid and contract documents.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and
prepare plans, specifications, and bid and contract documents. In addition, A/E will provide
monthly status updates (project progress or delays, gantt charts presented with monthly invoices)
and provide contract administration services, as described in Exhibit "A"and "A-1 ", to complete
the Project. Exhibit "A-1" provides supplemental description of services to Exhibit "A"and
does not intended to supersede services described in Exhibit "A". Work will not begin on
Additional Services until requested by the A/E (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services- A
Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting
Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this
contract, certain services listed in this publication as Additional Services will be considered as
Basic Services.
ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of
the Notice to Proceed from the Director of Engineering Services. Work will not begin on any
phase or any Additional Services until requested in writing by the A/E and written authorization is
provided by the Director of Engineering Services. The anticipated schedule of the preliminary
2009-038 ase, and construction phase is shown on Exhibit "A". This schedule
M2009-032
02/10/09 CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
LNV Engineering rage ~ of a
Last Revlslon: Dec 2004
is not to be inclusive of all additional time that may be required for review by the City staff and may
be amended by or with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the
City of Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services authorized.
Monthly invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written
notice to the A/E at the address of record. In this event, the A/E will be compensated for its
services on all stages authorized based upon A/E and City's estimate of the proportion of the total
services actually completed at the time of termination.
LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be
of maximum benefit to the local economy. The A/E agrees that at least 75% of the work
described herein will be performed by a labor force residing within the Corpus Christi Metropolitan
Statistical Area (MSA). Additionally, no more than 25% of the work described herein will be
performed by a labor force residing outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any
other person without the prior written consent of the City, except for routine duties delegated to
personnel of the A/E staff. If the A/E is a partnership, then in the event of the termination of the
partnership, this contract will inure to the individual benefit of such partner or partners as the City
may designate. No part of the A/E fee may be assigned in advance of receipt by the A/E without
written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be used
again by the A/E without the express written consent of the Director of Engineering Services.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
Page 2 of 3
last Revision: Dec 2004
However, the A/E may use standard details that are not specific to this project. The City agrees
that any modification of the plans will be evidenced on the plans, and be signed and sealed by a
professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete,
as part of this contract, the Disclosure of Interests form attached hereto as Exhibit "C".
CITY OF CORPUS CHRISTI
Oscar Martinez Date
Assistant City Manager
RECOMMEND //
By /?1t o9
Pete Anaya, P.E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, City S cretary
LNV
Da ecker, P.L= Date
801 N igation, Ste 300
Corpus Christi, TX 78408
(361) 883-1984 Office
(361) 883-1986 Fax
ay
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APPR VED AST FORM
City Attorney Date
Irr coulrcn
CONTRACT FOR
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SECRC(ARYJ
(LARGE A/E) SERVICES
Page 3 of 3
Last Revision: Dec 2004
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
A. Basic Services.
Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed in
an Engineering Letter Report which includes Preliminary designs, drawings, and
written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation and
testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project. The
Engineer will participate in a minimum of four (4) formal meetings with City staff,
provide agenda and purpose for each formal meeting; document and distribute
meeting minutes and meeting report within seven (7) working days of the meeting.
The A/E will participate in discussions with the operating department and other
agencies (such as the Texas Department of Transportation (TxDOT) and Texas
Commission of Environmental Quality (TCEQ)) as required to satisfactorily complete
the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copies of
the Engineering Letter Report, with executive summary, opinion of probable
construction costs with life cycle analysis, defined technical evaluations of identified
feasible alternatives, and review with-City staff to produce an acceptable format
which contains common municipal elements. Engineering Letter Report will include
the following (with CONSTRUCTABILITY being a major element in all the following
items):
1) Review of the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project; The A/E will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right ofway/easements, and probable Project design
solutions; (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 1 of 10
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues; and
meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the Engineering Letter Report priorto submission.
9) Provide an analysis on project impacts towards "re-engineering" and
effects on cost savings toward City operations, which this project will
affect.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies ahd plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one bid or for multiple bids,
the size and character of the entire Project; description of materials to be utilized;
and such other essentials as may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included
under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach
to better track progress and payments.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
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e. Furnish one (1) copy of the interim plans (plans only-identify needed specifications)
to the City staff for review and approval purposes with estimates of probable
construction costs. Identify distribution list for plans and bid documents to all affected
utilities including City and all other affected entities. Required with the interim plans
is a "Plan Executive Summary" which will identify and summarize the project by
distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
g. (If required) Provide 1 copy of pre-final plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs. Compile
comments and incorporate any requirements into the plans and specifications, and
advise City of responding and non-responding participants.
h. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre-final (if required), and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City staff. The Consultant A/E and Sub-consultant AIE shall submit a letter
declaring that all engineering disciplines of all phases of the submittals have
been checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc.
i. If required, provide traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, and as delineated by the City Traffic
Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
I. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
n. Ordinance No. 19663 establishes the Municipal Public Arts Program requiring works
of art to be included in certain city vertical construction projects. If it is determined
this project is subject to Municipal Public Art Program, the architect/engineer will
cooperate during the design process to fulfill the requirements of the ordinance.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
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The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents forthe contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
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e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with. the contract
documents. This will not be confused with the project represeritative observatidn or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia format"
suitable for viewing with Microsoft's Internet Explorer, version 3.0. As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imaging for Win95 (Wang) and Microsoft Imaging Composer. Deliver the manuals
on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line' drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each layer
being provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as applicable to the appropriate local, state,
and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b. TxDOT Permits/Amendments
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 5 of 10
c. Wetlands Delineation and Permit (USAGE)
d. Temporary Discharge Permit
e. NPDES Permit/Amendments
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i.' U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. Right-of-Wav (ROW) Acquisition Survev. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW
plats and descriptions for the City's use in the acquisition process. All work must comply
with Category 1-A, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition.
All work must be tied to and conform with the City's Global Positioning System (GPS)
control network and comply with all TxDOT requirements as applicable. A/E Consultant
will be required to perform all necessary deed research.
3. Topographic Survev. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required forthe aerial
mapping of the Project area -aerial photography to be provided by City). Establish base
survey controls for line and elevation staking (not detailed setting of lines and grades for
specific structures or facilities). All work must be tied to and conform with the City's
Global Positioning System (GPS) control network and complywith Category 6, Condition
I specifications of the Texas Society of Professional Surveyorg' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area.
4. Environmentallssues.
a. Provide environmental site evaluations and Archeology Reports that are needed
for the Project.
b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
5. Construction Observation Services.
1. Provide a project representative (PR) to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the A/E shall
endeavor to provide further protection for the CITY against defects and
deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
General: PR will act as directed by and under the supervision of A/E, and
will confer with A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with A/E
and Contractor, keeping the CITY advised as necessary.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 6 of 10
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor s
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the
direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal forwhich PR believes that
the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist
A/E in determining if the Work is in general proceeding in accordance
with the Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made;
and advise City and A/E of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, A/E's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations
in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to A/E and the City.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 7 of 10
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of
photograph documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the Work.
6. Start-uo Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components, systems, and related appurtenances
if needed and required.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a reportfor the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
8. Provide SCADA Documentation. Provide standardized SCADA documentation, which
will include PFDs, P&IDs, loop sheets, logics, SCADA architecture, DCS I/O lists,
instrument lists, tie-in lists, piping lists, equipment lists, and instrumentation specification
sheets.
9. Sitina Evaluation and Recommendations. Investigate potential tank sites with
several criteria in mind such as access, security, adjacent development, soils,
hydraulic connectivity, communication needs, fall zone, drainage, and property cost.
Site evaluation findings and recommendations shall be provided in the Engineering
Letter Report.
10. Pressure and Water Ape Evaluation. Evaluate the potential tank sites,
connections, and control strategies by modeling the effects on the entire distribution
system. Confirm that master plan system performance criteria and overall goals are
met and document with modeling output such as distribution system pressure and
water age maps. Evaluation findings and recommendations shall be provided in the
Engineering Letter Report.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
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2. SCHEDULE
PROPOSED PROJECT SCHEDULE
ACTIVITY DATE
Draft Contract to Cit Janua 20, 2009
Contract to Cit Council Februa 10, 2009
Be in Desi n Memo Februa 17, 2009
Submit Draft Desi n Memo June 2009
Submit Final Desi n Memo Jul 2009
Be in Desi n Phase Au ust 2009
60% Submittal November 2009
100% Submittal Janua 2010
Final Submittal Februa 2010
Advertise for Bids 2 March 2010
Pre-Bid Meetin March 2010
Receive Bids Aril 2010
Award Contract Ma 2010
Be in Construction Jul 2010
End Construction March 2012
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A.1-4, A/E will submit monthly statements for basic services rendered.
In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments inresponse to A/E's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E anot-to-exceed
fee as per the table below:
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 9 of ~ 0
C. Summa of Fees
Fee for Basic Services
1. Prelimina Phase $55,000
2. Desi n Phase $160,000
3. Bid Phase $5,000
4. Construction Phase (construction time 85 weeks)
1. Tank 1 $39,000
2. Tank 2 $39,000
3. Tank 3 $39,000
Subtotal Basic Services Fees Authorized $337,000
Fee for Additional Services Allowance
1. Permit Preparation (as applicable)
Railroads
TxDOT
Wetlands Delineation and Permit (USAGE)
Temporary Discharge Permit
NPDES Permit/Amendments
TCEQ
Nueces County
Texas Historical Commission
U.S. Fish and Wildlife Service
U.S. Army Corps of Engineers
U.S. Environmental Protection Agency
Texas Department of License and Regulation
Total Permittin $29,998
2. ROW Ac uisition Surve $18,038
3. To o ra hicSurve $21,024
4. Environmentallssues $23,996
5. Construction Observation Services (85 weeks)
A. Tank 1 $47,000
B. Tank 2 $47,000
C. Tank 3 $47,000
6. Start-up Services
A. Tank 1 $5,978
B. Tank 2 $5,806
C. Tank 3 $5,806
7. Warranty Phase
A. Tank 1 $3,147
B. Tank 2 $2,972
C. Tank 3 $2,904
8. Provide SCADA Documentation
A. Tank 1 $2,521
B. Tank 2 $2,521
C. Tank 3 $2,521
9. Sitin Evaluation & Recommendation $59,970
10. Pressure and Water A e Evaluation $40,040
Sub-Total Additional Services $368,242
Sub-Total Basic Services Authorized $337,000
Sub-Total Additional Services $368,242
Total Fee $705,242
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "A"
Page 10 of 10
EXHIBIT A-1
ELEVATED WATER STORAGE TANKS -CITY-WIDE
PROJECT NO. 8651
TASK LIST
BASIC SERVICES
Preliminary Phase
It is the intent of the Preliminary Phase to provide a single Engineering Letter Report that
identifies project scope with economic and technical evaluation of alternatives for all three tanks.
The Engineering Letter Report shall include the following items in addition to those described in
Exhibit A:
• Siting Evaluation and Recommendations.
• Tank Sizing and Elevations.
• Hydraulic Modeling Evaluation Results.
• Connections to Distribution System.
• Transmission Main Improvements.
• Water Quality: Disinfection Boost vs. Hydrodynamic Mixing.
• Coordination with City and Telecommunication Companies regarding antennae needs
(WiFi, WiMax, cellular franchises, City Emergency Services, SCADA).
• Site Security (gate, fencing, card readers, cameras).
• Site Development (access road, drainage, landscaping, wastewater).
• Study Potential Use of Bottom Floor of Tank Pedestal as Office Space.
• Corrosion Protection (coatings and steel thickness only for tanks).
• Federal Aviation Administration Coordination for Runway Clearance and Obstruction
Lighting.
• Control Strategies for Pumps/Tanks.
There will be a Draft and Final submittal of the Engineering Letter Report.
2. Design Phase
Design Phase shall proceed upon approval of the Engineering Letter Report with the preparation
of a single set of Construction Bid, Contract Documents, and Plans to include all three tanks.
Design Phase shall include the following items in addition to those described in Exhibit A:
• The Bid Proposal shall be prepared with the Flour Bluff Tank (in Pressure Zone No. 2) as
an Additive Alternative Bid item and the two tanks in Pressure Zone No. 1 as Base Bid
items.
• City Plan Review shall take place at the Interim and Pre-Final.
• A Design Workshop shall be conducted to collect City review comments at the Interim
plan submittal.
• The Pre-Final plan review shall follow conventional means of submittal of one (1) hard
copy and one (1) electronic copy (.pdf) of plans and Bid and Contract Documents for City
Distribution and incorporation of City comments after a 14 day review period.
• The design shall be limited to 300 linear feet of transmission main per tank.
EXHIBIT "A-1"
Page 1 of 3
3. Bid Phase
Bid Phase shall proceed upon approval of the Construction Bid, Contract Documents, and
Plans. There shall be a single Bid with the two tanks in Pressure Zone No. 1 as Base Bid items
and Flour Bluff Tank (in Pressure Zone No. 2) as an Additive Alternative Bid item. The Bid
Phase shall include the following items in addition to those described in Exhibit A:
• Assist the City by providing Bid Qualifications based on contractor experience and tank
design.
• Evaluate the Base Bid and Additive Alternative Bid Items and provide a recommendation
Letter to the City Engineer.
4. Construction Phase
Construction Phase shall proceed upon award and execution of the construction contract. The
level of effort provided by this contract is based on providing Construction Phase services on a
single construction contract for up to 3 tanks. The Construction Phase shall include the
following items in addition to those described in Exhibit A; and is limited to a construction time of
85 weeks.
ADDITIONAL SERVICES
Permitting
Upon completion of the Preliminary Design Phase and the Phase 1 Environmental Site
Assessments the permitting process will commence. Permits will be obtained from the proper
resource agencies in advance of land acquisition and/or construction activities as required.
2. Right-of Way Acquisition Survey
Upon completion of Preliminary Design and subsequent site selection, rights of entry and
surveying shall proceed to prepare metes and bounds descriptions and exhibits for the proposed
tank site properties. The Right-of-Wary survey documentation shall be submitted to the City for
land acquisition and or utility easement execution.
3. Topographic Survey
Upon completion of Preliminary Design and subsequent site selection and land acquisition,
topographic surveys shall be performed at all three tank locations to,begin plan preparation.
4. Environmentallssues
Upon completion of the Preliminary Design Phase, Phase 1 Environmental Site Assessments
shall be performed at each of the three proposed tank locations consisting of records review,
site visits, determination of environmental concerns, and permit identification.
5. Construction Observation Services
The level of effort provided by this contract is based on providing Construction Observation
services on a single construction contract for up to 3 tanks. The Construction Phase is based on
the following in addition to those described in Exhibit A:
Fees are based on 20 hrs a week for 85 weeks.
EXHIBIT "A-1"
Page 2 of 3
6. Start-Up Services
Start-Up services include start-up procedure review and time spent at the site witnessing proper
operation of equipment and systems at the tank site such as:
• Security System
• Pressure transmitters
• Altitude valve
• Tank Level instrument
• Hydrodynamic mixing system or disinfection boost system
• Hydrostatic testing of tank
• Verify that Control Strategy is implemented and working properly
7. Warranty Phase
Coordinate with the Contractor and City to have all deficiencies identified during the warranty
inspection corrected.
8. Provide SCADA Documentation
The following shall be provided:
• PLC I/O assignment update
• P&ID's
• Loop circuit diagrams
• Instrument Index
• Instrument data sheets
• Equipment Index
• Equipment data sheets
• Electrical One-Line and Motor Control Schematics
9. Siting Evaluation and Recommendations -See Exhibit A
10. Pressure and Water Age Evaluation -See Exhibit A
EXHIBIT "A-1"
Page 3 of 3
EXHIBIT B
ELEVATED WATER STORAGE TANKS -CITY-WIDE
PROJECT NO. 8657
Standards, Codes and Safety Requirements
The Consultant's work will be performed in accordance with the most current applicable
standards, codes and safety requirements. Specifically, the Consultant will adhere to all
safety requirements for confined space entry inspecting manholes and similar confined
spaces and all traffic control regulations.
Insurance Requirements
The Consultant will not begin work under the contract until it has obtained all required
insurance and provided the City with the related certificates and endorsements. For the
duration of the project, the Consultant will provide the insurance listed below and document
required coverages with certificates of insurance:
Commercial liability including the following coverages:
a. Broad form property damage;
b. Premises-operations;
c. Explosion, collapse, and underground hazard;
d. Product/completed operations hazard; and
e. Independent contractors.
A letter accompanying the certificate of insurance and signed by an authorized
representative of the insurer will state that the commercial liability insurance includes the 5
coverages. Minimum coverage amounts will be:
Bodily Injury and Consequent Death $ 500,000 Per Person
Bodily Injury and Consequent Death $1,000,000 Per Occurrence
Property Damage $1,000,000 Per Occurrence
CONTRACT FOR ENGINEERING (LARGE AIE) SERVICES
EXHIBIT "B"
Page 1 of 3
Last Revision: Dec 2004
Automobile liability coverage for all owned, non-owned, or rented vehicles.
Minimum coverage amounts will be:
Bodily Injury and Consequent Death $ 500,000 Per Person
Bodily Injury and Consequent Death $1,000,000 Per Occurrence
Property Damage $ 500,000 Per Occurrence
Employer's liability insurance with a minimum coverage limit of $100,000 per
person.
4. Excess liability insurance coverage (for commercial, automobile, and employer's
liability insurance with a minimum coverage limit of $1,000,000.
5. Workers Compensation Insurance
The Consultant will provide workers compensation insurance for all its employees
who will perform any project work. This coverage will be provided through a
company authorized to do business in Texas or through self-insurance obtained in
accordance with Texas law.
Coverage will be documented in a certificate of insurance or, of the Consultant provides
self-insurance, then it will provide to the City a copy of its certificate of authority to self-
insure its workers compensation coverage liability. The Consultant will also provide a letter
stating that the certificate of authority remains in effect and is not the subject of any
revocation proceeding pending before the Texas Workers Compensation Commission.
Except for workers compensation insurance, for each insurance coverage required under
the contract, the Consultant will obtain an endorsement to the applicable insurance policy,
signed by an authorized representative of the insurer, stating that in the event of
cancellation or material change that reduces or restricts the insurance afforded, the insurer
agrees to mail 30-days prior written notice of cancellation or material change to the City at:
City of Corpus Christi
Department of Engineering Services
Contract Administrator
P. O. Box 9277
Corpus Christi, TX 78469-9277
For workers compensation insurance, 10-days notice of cancellation or material change will
be sufficient.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "B"
Page 2 of 3
Last Revision: Dec 2004
The Consultant will also provide an additional insured endorsement for each insurance
policy except workers compensation insurance. Each will name the City as additional
insured.
Use of Subcontractors
The Consultant may use subcontractors to complete work under this contract. No
subcontractor may provide services unless the City consents. Consent will not be withheld
unreasonably.
The Consultant will be responsible for completing all contract work even if a subcontractor
has assumed responsibility to complete certain work. Also, the Consultant will be
responsible for the acts and omissions of any subcontractors.
Furthermore, the Consultant agrees that any subcontractor for this project will include the
same mandatory insurance requirements in favor of the City as are specified in the City's
contract with the Consultant. This is particularly emphasized for workers compensation
insurance coverage. Subcontractor certificates of insurance and endorsements will be
collected by the Consultant and available for City review upon request.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
EXHIBIT "B"
Page 3 of 3
Last Revision: Dec 2004
City of
Co us '
Chn tl CITY OF CORPUS CHRISTI
~~r DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to
provide the following information. Every question must be answered. If the question is not applicable, answer with "NA"
FIRM NAME: LNV Enaineerina
STREET: 801 Navigation, Suite 300 CITY: Corpus Christi 21P: 78408
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association-
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting
3% or more of the ownership in the above named "firm".
Name Job Tille and City Department (it known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%
or more of the ownership in the above named "firm".
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
Dan S. Levendecker. P.E. Marina Advisory Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named "firm".
Name Consultant
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld
disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus
Christi, Texas as changes occur.
Certifying Person: Dan S. Levendecker, ~ ~ ~T y, ,Title: President
Signature of Certifying
CONTRACT FOR ENGINEERING (LARGE AIE) SERVICES
H:U301v1E\LYNDAS\GEN\WATER\86$1 -Elevated Storage TanksWE ConnactlEXHBIT ( EXHIBIT °Ci°
Page 1 of 2
Last Revision: Dac 2004
DEFINITIONS
a. "Board Member'. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a producf or service, including but not limited to, entities operated. in the form
of sole proprietorship, as self-employed person, partnership corporation, joint stock company,, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, CiN Manager, Deputy City Mana~er, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus hristi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. "Constructvely held" refers to holding or
control established through voting trusts, proxies or special terms o venture or partnership agreements.
f. "Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
H:V30ME~LYNDAS\GEN~WATER\6651-Elevated Smrage TanksWE ContractlEXHIBIT< EXHIBIT '~C"
Page 2 of 2
Last Revlslon: Dec 2004
ELEVATED WATER STORAGE TANKS -CITY-WIDE
Project No. 8851
Invoice No. 12345
Invoice Date:
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
1. Tank 1
2. Tank 2
3. Tank 3
Subtotal Basic Services
Additional Services:
1. Permitting
2. Warranty Phase
3. Topographic Survey
4. Environmental Issues
5. Construction Observation
1. Tank 1
2. Tank 2
3. Tank 3
6 . Start-Up Services
1. Tank 1
2. Tank 2
3. Tank 3
7. Warranty Phase
1. Tank 1
2. Tank 2
3. Tank 3
8. Provide SCADA Documentation
1. Tank 1
2. Tank 2
3. Tank 3
9. Siting Evaluation & Recommends
10. Pressure and Water A e Evalus
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
Total Amount Previous Total Percent
Contract Contract Invoiced Invoice Invoiced Complete
$55,000. 00 $55,000. 00 $0. 00 $0.00 $0. 00 0%
$160,000. 00 $160,000. 00 $0. 00 $0.00 $0. 00 0%
$5,000. 00 $5,000. 00 $0. 00 $0.00 $0. 00 0%
$39,000. 00 $39,000. 00 $0. 00 $0.00 $0. 00 0%
$39,000. 00 $39,000. 00 $0. 00 $0.00 $0. 00 0%
$39,000. 00 $39,000. 00 $0. 00 $0.00 $0. 00 0%
$337,000.00 $337,000.00 $0.00 $0.00 $0.00 0%
$29,998. 00 $29,998. 00 $0. 00 $0.00 $0. 00 0%
$18,038. 00 $18,038. 00 $0. 00 $0.00 $0. 00 0%
$21,024. 00 $21,024. 00 $0. 00 $0.00 $0. 00 0%
$23,996. 00 TBD $0. 00 $0.00 $0. 00 0%
$47,000. 00 $47,000 .00 $0. 00 $0.00 $0. 00 0%
$47,000. 00 $47,000 .00 $0. 00 $0.00 $0. 00 0%
$47,000. 00 $47,000 .00 $0. 00 $0.00 $0. 00 0%
$5,978. 00 $5,978 .00 $0 .00 $0.00 $0. 00 0%
$5,806. 00 $5,806 .00 $0 .00 $0.00 $0. 00 0%
$5,806. 00 $5,806 .00 $0 .00 $0.00 $0. 00 0%
$3,147. 00 $3,147 .00 $0 .00 $0.00 $0. 00 0%
$2,972 .00 $2,972 .00 $0 .00 $0.00 $0. 00 0%
$2,904 .00 $2,904 .00 $0 .00 $0.00 $0. 00 0%
$2,521 .00 $2,521 .00 $0 .00 $0.00 $0. 00 0%
$2,521 .00 $2,521 .00 $0 .00 $0.00 $0 .00 0%
$2,521 .00 $2,521 .00 $0 .00 $0.00 $0 .00 0°/a
I $59,970 .00 $59,970 .00 $0 .00 $0.00 $0 .00 0%
I $40,040 .00 $40,040 .00 $0 .00 $0.00 $0 .00 0%
$368,242.00 $344,246.00 $0.00 $0.00 $0.00 0%
$337,000 .00 $337,000 .00 $0 .00 $0.00 $0 .00 0%
$368,242 .00 $344,246 .00 $0 .00 $0.00 $0 .00 0%
$705,242.00 $681,246.00 $0.00 $0.00 $0.00 0%
CONTRACT FOR ENGINEERING (LARGE AIE) SERVICES
EXHIBIT "D"
Page t OF 7
Last Revision: Oec 2004