HomeMy WebLinkAboutC2009-039 - 2/10/2009 - Approved
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Covm, Rehmet &
Gutierrez En~tineerinst. L.P., a Texas limited partnership, 5656 S. Staples, Suite 230,
Corpus Christi, Nueces County, Texas 78411, (Architect/Engineer-A/E), hereby agree
as follows:
1. SCOPE OF PROJECT : Street Overlays Group 2 -Bond 2008 (Project No. 6480)
The Project provides for overlays to extend the current useful service life of the following streets:
• Glen Oak from Flour Bluff Drive to Waldron
• Hustlin' Hornet from Debra to Laguna Shores
• Whitecap from Park Road 22 to Gulf of Mexico
• Flato Road from Bear Lane to Bates
• Wooldridge Road from Quebec to Oso Parkway
• Yorktown from Waldron to Laguna Shores
Construction improvements shall include new street overlays, new lane striping, curb and gutter
replacement as necessary, valve and manhole adjustments and new ADA-compliant curb ramps at
required locations, as determined by the City and the A/E.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description
of services to Exhibit "A" and is not intended to supersede services described in
Exhibit "A". Work will not begin on Additional Services until requested by the A/E (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
----`-` -`"- "-"-- `- °roceed from the Director of Engineering Services. Work will not
2009-039
M2009-031 Contract for Engineering (AlE) Services
02/10/09 Page t of s
COym, R¢hmet & Gutierr¢z Eug. `••~ o~•naro ea,a oa~eaeo-cacuarq• aeaoo
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements set forth in Exhibit "B"
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D" and shall
include monthly updates.
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a -abor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel ofthe A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
Contract for Engineering (AIE) Services
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The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B" by
an insurance company acceptable to the City. The Consultant further agrees to indemnify,
save harmless and defend the City of Corpus Christi, and its agents, servants, and
employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached as Exhibit "C".
CITY OF CORPUS CHRISTI COYM, REHMET 8 GUTIERREZ
/~'~1 NE G, P. q~
Oscar Martinez Date on Rehmet, P. E. a
Assistant City Manager ice President
5656 S. Staples, Suite 230
RECOM ENDED Corpus Christi, TX 78411
~ (361) 991-8550 Office
~9 (361) 993-7569 Fax
Pete Anaya, P.E. Date
Director of Engineering Services
ATTES ': 1O""' ~
AP COUNCIL
Arman o Chapa, City Secretary
APPROVED AS TO FORM
~nr~~~i.~ ~ ~~ b~\
-City Attorney Date
Contract for Engineering (A/E) Services
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
2008 Bond -Street Overlays, Group 2
(Project No. 6480)
1. SCOPE OF SERVICES
A. Basic Services.
(Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.)
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed in a
Engineering Letter Report which includes preliminary designs, drawings, and written
description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations tothe City. Coordinate all required services with the Geotech Lab.
(The City Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design parameters
of the Project. The Engineer will participate in a minimum of four (4) formal
meeting(s) with City staff, provide agenda and purpose for each formal meeting;
document and distribute meeting minutes and meeting report within seven (7)
working days of the meeting. The A/E will discuss the project with the operating
department (Water, Wastewater, Gas, Storm Water, Streets, etc.) and other
agencies, including but not limited to the Texas Department of Transportation
(TxDOT) and Texas Commission on Environmental Quality (TCEO) as required to
satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Engineering Letter Report, with executive summary, opinion of probable
construction costs, defined technical evaluations of identified feasible alternatives,
and review with City staff to produce an acceptable format. The Engineering Letter
Report will include the following (with CONSTRUCTABILITY being a major element
in all the following items):
1) Review the Project with the respective Operating Department(s) for
clarification and definition of intent and execution of the Project; The A/E
will meet with City staff to collect data, discuss materials and methods of
construction, and identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right ofway/easements, and probable Project design
solutions (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
EXHIBIT "A"
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needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and'~rcheology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate-with pertinent agencies such as RTA, CCISD, and TDLR.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the design memorandum prior to submission.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format (using
City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one bid, the size and
character of the entire Project; description of materials to be utilized; and such other
essentials as may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included
under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
track progress and payments.
e. Furnish one (1) copy of the pre-final plans and bid documents to the City staff for
review and approval purposes with estimates of probable construction costs. Identify
EXHIBIT "A"
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distribution list for plans and bid documents to all affected utilities including City and
all other affected entities.
f. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of pre-final and final complete plans and complete bid documents with
specifications accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City staff. The
Consultant AIE and Sub-consultant AIE shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical,
etc.
h. Provide construction traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, and as directed by the City Traffic Engineering
Department and TxDOT.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
I. Provide Storm Water Best Management Practices Recommendations (Contractor
will be required to provide a Storm Water Pollution Prevention Plan).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the professional services contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the A/E will, at its expense, confer with City staff and make
such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
EXHIBIT "A"
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The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents forthe contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Assist the City in the preparation of change orders as authorized.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxfformatwith each layer
being provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
d. Prepare change orders as required.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
EXHIBIT "A"
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specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as applicable to the appropriate local, state,
and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b. TxDOT Permits/Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. Right-of-Way (ROW) Acquisition Survey. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW
parcel drawings and descriptions for the City's use in the acquisition process. All work
must comply with Category 1-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas,
Ninth Edition. All work must be tied to and conform to the City's Global Positioning
System (GPS) control network and comply with all TxDOT requirements as applicable.
A/E Consultant will be required to perform all necessary deed research. The City will
provide title commitments for each parcel to be acquired and will be used as the basis
for the A/E's deed research. PLATTING IS NOT INCLUDED.
3. Toaograahic Survey. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required forthe aerial
mapping of the Project area -aerial photography to be provided by City). Establish base
survey controls for line and elevation staking (not detailed setting of lines and grades for
specific structures or facilities). All work must be tied to and conform to the City's Global
Positioning System (GPS) control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area.
4. Subsurface Utility Engineering (S.U.E.1. Upon receiving authorization from the City to
proceed, conduct hydro-excavation, pneumatic excavation, or probing, with or without
waterjet assistance, to identify underground utilities of record. The processwillconform
to subsurface utility engineering in accordance with ASCE Standard C-1, 38-02.
5. Environmentallssues.
EXHIBIT "A"
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a. Provide environmental site evaluations and Archeology Reports that are needed
for the Project.
b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
6. Construction Observation Services 110 Month Durationl.
1. Provide a project representative (PR) to provide periodic construction observation.
A. Through such additional observations of Contractor's work in progress and field checks
of materials and equipment by the PR and assistants, the A/E shall endeavor to provide
further protection for the CITY against defects and deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will confer
with A/E regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with A/E and Contractor, keeping
the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other project-
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction
of A!E
4. Interpretation of Contract Documents: Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
6. Review of Work and Rejection of Defective Work:
EXHIBIT "A"
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A. ConducYon-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents orwill
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders, Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, A/E's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders, Work Change Directives, or changed conditions, Site visitors, daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to A/E and
the City.
S. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the Work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of
two photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of PJE, the CITY, and Contractor
and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report forthe City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
EXHIBIT "A"
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8. Provide the services above authorized in addition to those items shown on Exhibit "A-1"
Task List.
>. SCHEDULE
ACTIVITY DATE
Begin Preliminary Phase Upon Receipt of Notice to Proceed
Submit Preliminary Engineering Letter Report Two (2) Months from Notice to Proceed
(contingent upon receipt of Geotechnical Report)
Submit Final En ineerin Letter Re ort Two 2 Weeks after Recei t of Comments
U on A royal of Final En ineerin Letter Re ort
Be in Desi n Phase
Submit Pre-Final Contract Docs & Two (2) Months after Approval of Final
Construction Plans Engineering Letter Report and receipt of aerial
hotos from the Cit
Submit Final Contract Docs & Construction Two (2) Weeks after Receipt of Comments
Plans
Two (2) Weeks after Bid Advertisement
Pre-Bid Conference Four (4) Weeks after Bid Advertisement
Project Bid Date One (1) Month after Council Award
Begin Construction
Complete Construction Ten (10) Months after Begin Construction
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A.1-4, A/E will submit monthly statements for basic services rendered.
In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be pro-rated based upon the estimated
construction duration shown in Section 1.8.6. above. Services required beyond the
estimated construction duration are subject to additional fees to be determined. City will
make prompt monthly payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not to-exceed
fee as per the table below.
EXHIBIT "A"
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Summary of Fees
Fee for Basic Services
1. Preliminary Phase $72,335
2. Design Phase $178,815
3. Bid Phase $10,795
4. Construction Phase $91,265
Subtotal Basic Services Fees $353,210
Fee for Additional Services (Allowance)
1. TDLR Registration $1,920
2. Topographic Survey $42,190
3. Construction Observation Services (10 Month Duration) $151,700
4. Warranty Phase $3,190
Sub-Total Additional Services Fees Authorized $199,000
Total Authorized Fee $552,210
EXHIBIT "A"
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EXHIBIT A-1 TASK LIST
CITY OF CORPUS CHRISTI
Street Overlays Group 2 -Bond 2008
(Project No. 6480)
BASIC SERVICES
Project limits include the following street locations:
• Glen Oak from Flour Bluff Drive to Waldron
• Hustlin' Hornet from Debra to Laguna Shores
• Whitecap from Park Road 22 to Gulf of Mexico
• Flato Road from Bear Lane to Bates
• Wooldridge Road from Quebec to Oso Parkway
• Yorktown from Waldron to Laguna Shores
All locations involve existing rights-of-way.
PRELIMINARY PHASE
1) Perform field investigation (surveys as authorized by Additional Services) as required
to define specific areas of demolition and new work along with the applicable
parameters required to complete the preliminary Engineering Letter Report and
construction drawings.
2) Attend and participate in project kickoff and planning meetings (4 meetings) with City
staff to discuss planning and conceptual design.
3) Review available reports, record drawings, utility maps, aerial photographs and other
information provided by the City pertaining to the project area.
4) Coordinate with the aerial photography subcontractor (hired by the City) to
accomplish aerial mapping required to complete the project.
5) Furnish a scope of work for the geotechnical investigation study and make
recommendations to the City regarding selection of a geotechnical consultant.
6) Topographic Survey (as authorized by Additional Services).
7) Coordinate with Texas Department of Transportation regarding traffic control, lane
striping and construction methods concerning project streets that intersect TxDOT
rights-of-way.
8) Coordinate the preliminary phase with RVE Inc. and submit the preliminary
Engineering Letter Report to the City as one (1) package.
EXHIBIT "A-1"
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9) Prepare one (1) hard copy and one (1) electronic copy of the preliminary Engineering
Letter Report including data collected, pavement and base repair recommendations,
surface and street preparations recommendations, typical cross-sections and ADA-
related recommendations for each street and a preliminary opinion of probable cost.
10) Review with City staff, revise and furnish one (1) hard copy and one (1) electronic
copy of the final Engineering Letter Report. Format for the report as follows:
- Summary
- Streets Location Map (11" x 17")
- Typical Section for Each Street
- Opinion of Probable Cost
11) No public meetings are included in the scope of work.
Citv Staff shall arovide:
1) Record information, basemaps, GIS information and other information pertaining to the
project area;
2) Aerial photo strip maps for each street at a scale of 1"=40', and
3) Geotechnical report to include: soil borings, pavement cores and pavement design
recommendations.
DESIGN PHASE
1) Coordinate all work with RVE Inc. and act as lead firm to produce one set of bidding
documents.
2) The following parameters apply to the proposed construction plans:
- Modification of traffic signals and/or crosswalk signals is not included with these
plans;
- Lanes striping shall be per the City's Urban Transportation Plan (UTP);
- Any BIKE LANES shown on the construction plans were established per the
direction of the City.
3) Develop construction drawings in City standard format, however, sheets depicting
street work will be plan view only, 1" = 40' scale.
4) Prepare opinion of probable construction costs including contingency amounts.
5) Retain the services of a subconsultant ADA Specialist to assist in the design ofADA-
compliant curb ramps at required locations and work with the City's ADA Specialist
for approval of the proposed curb ramps (as authorized by Additional Services).
6) Prepare special provisions, specifications and forms of contracts and bonds to
include:
Title Page
• Table of Contents
EXHIBIT "A-1"
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• Notice to Bidders
• Notice to Contractors - A
• Notice to Contractors - B
• Part A -Special Provisions
• Part B -General Provisions
• Part C -Federal Wage rates and Requirements
• Part S -Standard Specifications
• Part T -Technical Specifications (if required)
• List of Drawings
• Geotechnical Report
• Notice
• Agreement
• Proposal/Disclosure Statement
• Performance Bond
• Payment Bond
7) Submit pre-final contract documents and construction plans to the City for review and
comment. (NOTE: The City shall provide its own ADA specialist and pay for all
TDLR fees, as necessary.)
8) Submit pre-final construction plans to TxDOT for review and comment (for streets
intersecting TxDOT right-of-ways).
9) Address comments received from the City and TxDOT.
10) Provide Quality Assurance/Quality Control (QA/QC) final review and submit one
(1) hard copy and one (1) electronic copy of the final contract drawings and
specifications to the City for bidding process.
11) Update the opinion of probable cost.
BID PHASE
1) Provide Bid Phase Services:
a. Participate in the pre-bid conference and provide a recommended agenda for
critical construction activities and elements impacting the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda
or other revisions necessary to inform contractors of approved changes prior to
bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
EXHIBIT "A-1"
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The City Staff will:
1) Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders.
2) Advertise the project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the assistance of
A/E) any addenda, prepare and supply bid tabulation forms.
3) Receive the Engineer's recommendation concerning bid evaluation and
prepare agenda materials for the City Council concerning bid awards.
4) Prepare, review and provide copies of the contract for execution between the
City and the Contractor.
CONSTRUCTION PHASE
1) Construction Phase services shall include:
a) Participate in the Pre-Construction Conference and provide a recommended
agenda for critical construction activities and elements impacting the project;
b) Review shop drawings and product submittals for conformance to contract
documents;
c) Review field and laboratory tests;
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract;
e) Provide a staff engineer for periodic construction observation. The staff engineer
will work in conjunction with the City Inspector and Contractor to observe proof-
rolling operations and delineate areas of necessary full-depth pavement repair;
f) The Project Manager (PE) will make periodic visits to the Project to confer with
the Contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the Contract
Documents;
g) Assist the City with preparation of change orders as authorized;
h) Coordinate with the City's RAS during construction;
i) Coordinate with TxDOT, as necessary;
j) Review curb replacement line and grade data provided by Contractor;
k) Make pre-final and final inspections with City Staff and provide the City with a
Certificate of Completion for the project;
I) Review construction "red line" drawings and use them to prepare Record
Drawings of the Project. Deliver the Record Drawings to Engineering Services in
a reproducible format and electronic file (AutoCAD r. 14 or later). All drawings
will be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxfformat with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS System. The A/E will coordinate with RVE Inc. in consolidating
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the work into one (1) reproducible set;
m) Conduct a one year warranty inspection and submit a report to the City and
Contractor of defects in materials and workmanship required to be repaired under
the warranty provisions of the construction contract.
The Citv staff will
1) Designate an individual to have responsibility, authority, and control for
coordinating activities and provide inspection services for the construction phase.
2) Prepare change orders as required.
3) Receive and process applications/estimates for payments to contractor.
4) Conduct the pre-final and final acceptance inspections with the Engineer.
ADDITIONAL SERVICES
1. TOPOGRAPHIC SURVEY
a) Research horizontal and vertical controls.
b) Pre-plan control survey.
c) Set control points in the field.
d) Establish horizontal control on control points by GPS.
e) Perform topographic survey, as required, within project limits including:
• Field measurements necessary to identify existing lane widths, estimate
quantities for HMAC overlays, and curb and gutter repair;
• Locate and tie-in readily apparent existing valves and manholes;
• Detailed topographic survey of intersections requiring ADA improvements.
f) Set offset control points for construction.
2. ADA SPECIALIST (TDLR Registration)
Retain the services of a subconsultant ADA Specialist to assist in design of ADA-
compliant curb ramps at required locations.
3. CONSTRUCTION OBSERVATION (10 Month Duration)
As described in Exhibit "A" Section 1.B.6.
4. WARRANTY PHASE
As described in Exhibit "A" Section 1.6.7.
EXHIBIT "A-1"
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EXHIBIT B
MANDATORY INSURANCE REQUIRMENTS
(Revised September 2001)
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has obtained all insurance
required herein and such insurance has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of the subconsultant has been so
obtained.
B. The Consultant shall furnish iwo (2) copies of certificates, with the City named as an additional insured,
showing the following minimum coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products! Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personal injury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WORKERS' COMPENSATION WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include (] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single limit
See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies of all reports of such
accidents at the same time that the reports are forwarded to any other interest parties.
EXHIBIT "B"
Insurance Requirements
Pa etof2
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless from
-any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any injury to any person, or any death at any time resulting
from such injury, or any damage to any property, which may arise or which may be alleged to
have arisen out of or in connection with the work covered by this contract. The foregoing
indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent
negligence of the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a licensed insurance
company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained
through a licensed insurance company, then the contract for coverage shall be written on a policy and
endorsements approved by the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days after the date the
City requests that the Consultant sign the contract documents, the Consultant shall provide the City with a
copy of its certificate of authority to self-insure its workers' compensation coverage, as well as a letter,
signed by the Consultant, stating that the certificate of authority to self-insure remains in effect and is not
the subject of any revocation proceeding then pending before the Texas Workers' Compensation
Commission. Further, if at any time before final acceptance of the Work by the City, such certificate of
authority to self-insure is revoked or is made the subject of any proceeding which could result in
revocation of the certificate, then the Consultant shall immediately provide written notice of such facts to
the City, by certified mail, return receipt requested directed to: City of Corpus Christi, Department of
Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention: Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed insurance company
or through self-insurance, the coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met.
On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for
workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom
right) shall be amended by adding the wording "changed or" between "be" and "cancelled" and deleting
the words "endeavor to" and the wording after "left". If the cancellation clause is not amended in the
ACORD form, then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Insurance Requirements
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Ctty of
COI'pUS CITY OF CORPUS CHRISTI
CjiriStl DISCLOSURE OF INTERESTS
~~i
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Coym, Rehmet & Gutierrez Enoineerino L.P.
STREET: 5656 South Stables. Suite 230 CITY: Corpus Christi
FIRM is: 1. Corporation
2. Partnership X 3. Sole Owner.
5. Other
ZIP: 78411
4. Association-
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Job Title and Ciry Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Consultant
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: J. Don Rehmet P.E. R. P.L.S. Title: Vice Presidento
Signature of Certifying Person: Date: ~~0 d ]
EXHIBIT "C"
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DEFINITIONS
a. "Board Member". A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated, in the form
of sole proprietorship, as self-employed person, partnership corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, City Manager, Deputy City Mana~er, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus hristi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. "Constructively held" refers to holding or
control established through voting trusts, proxies or special terms o venture or partnership agreements.
"Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
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