HomeMy WebLinkAboutC2009-042 - 2/10/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and CLK Architects 8
Associates, Inc., a Texas corporation, N. Upper Broadway, Suite 1250, Corpus Christi,
Nueces County, Texas 78477, (Architect/Engineer - A/E), hereby agree as follows:
SCOPE OF PROJECT (RFQ No. 2008-05 Bond Issue 2008 and Other Projects
Part A. Bond Issue 2008 Projects
Proposition 6 Parks 8 Recreation
Project 3 Greenwood Softball Complex -Project # 3385
Voters in Bond Issue 2008 approved $2,450,000 dollars to renovate the Greenwood
Softball Complex. The following is a list of the major parts of the renovations that will be
performed.
• Renovation to the score keepers building including ADA accessibility
upgrades.
• Renovations to concession stand area and expansion.
• New ADA restroom facilities.
• New and repairs to field fencing.
• Repairs to dugout areas.
• New bleachers.
• New score keepers audio equipment.
• New spectator area overhead netting.
• Repair, leveling and re-sod of sports fields.
• New sports field lighting.
• New security lighting.
• Repairs and reconstruction of parking areas
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description
of services to Exhibit "A"and does not intended to supersede services described in
Exhibit "A". Work will not begin on Additional Services until requested by the A/E (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
2009-042 c Services.
M2009-036 CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
02/10/09 Page f of 3
CLK Architects & Assoc. Lash Revlslon: oec zooa
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit
«B»
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
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9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B" by
an insurance company acceptable to the City. The Consultant further agrees to indemnify,
save harmless and defend the City of Corpus Christi, and its agents, servants, and
employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPUS CHRISTI
Oscar Martinez Date
Assistant Ciry Manager
RECOMM NDED
.. '~
Pete Anaya, P.E. Date
Director of Engineering Services
ATTEST
Armando Chapa, City Secretary
APPRO ED AS TO FORM
~ ~~~ ~-2g~~f
Ity Attorney Date
CLK
A. Javid~Hu~rt
N. Upper
Corpus Christi,
(361) 884-3295
(361)884-3298
Inc.
~ l ~, Date
dway, Suite 1250
TX 78477
Office
Fax
,/; r" D.., AUTHORIQ~2EppD
BY GOUNC.IL.....L~~.~.~~.~~t.
SECpFfAlty !~
CONTRACT FOR ENGINEERING (LARGE A/E) SERVICES
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Last Revision: Dec 2004
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
A. Basic Services.
(Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.)
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed in a
Design Memorandum or Letter Engineering Report which includes preliminary
designs, drawings, and written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations tothe City. Coordinate all required services with the Geotech Lab.
(The City Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design parameters
of the Project. The Architect/Engineer will participate in a minimum of (Two (2))
formal meeting(s) with City staff, provide agenda and purpose for each formal
meeting; document and distribute meeting minutes and meeting report within seven
(7) working days of the meeting. The A/E will discuss the project with the operating
department (Water, Wastewater, Gas, Storm Water, Streets, etc.) and other
agencies, including but not limited to the Texas Department of Transportation
(TxDOT) and Texas Commission on Environmental Quality (TCEQ) as required to
satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Design Memorandum (or Letter Engineering Report), with executive summary,
opinion of probable construction costs with life cycle analysis, defined technical
evaluations of identified feasible alternatives, and review with City staffto produce an
acceptable format. Design Memorandum will include the following (with
CONSTRUCTABILITY being a major element in all the following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project; The A/E will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right ofway/easements, and probable Project design
solutions (which are common to municipalities), in accordance with
S.U.E. (Subsurface Utility Engineering) standards (CI/ASCE 38-02).
Subsurface investigation will be paid as an additional service.
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
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elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the design memorandum prior to submission.
9) Provide an analysis on project impacts towards "re-engineering" and
effects on cost savings toward City operations, which this project will
affect.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Design Memorandum or Letter Engineering Report
recommendations including construction sequencing, connections to the existing
facilities, and restoration of property and incorporate these plans into the
construction plans. Development of the construction sequencing will be coordinated
with the City Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format (using
City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one or multiple bids, the
size and character of the entire Project; description of materials to be utilized; and
such other essentials as may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included
under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
track progress and payments.
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e. Furnish one (1) copy of the interim plans (plans only-identify needed specifications)
to the City staff for review and approval purposes with estimates of probable
construction costs. Identify distribution list for plans and bid documents to all affected
utilities including City and all other affected entities. Required with the interim plans
is a "Plan Executive Summary" which will identify and summarize the project by
distinguishing key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
g. (If required) Provide 1 copy of pre-final plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs. Compile
comments and incorporate any requirements into the plans and specifications, and
advise City of responding and non-responding participants.
h. Provide Quality Assurance/Quality Control (QA/OC) measures to ensure that
submittal of the interim, pre-final (if required), and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City staff. The Consultant AIE and Sub-consultant AIE shall submit a letter
declaring that all engineering disciplines of all phases of the submittals have
been checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil,
mechanical, electrical, etc.
i. If required, provide traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, and as delineated by the City Traffic
Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
1. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
n. Ordinance No. 19663 establishes the Municipal Public Arts Program requiring works
of art to be included in certain city vertical construction projects. If it is determined
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EXHIBIT "A"
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this project is subject to Municipal Public Art Program, the architect/engineer will
cooperate during the design process to fulfill the requirements of the ordinance.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, forthe Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
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documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affectthe
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia format"
suitable for viewing with Microsoft's Internet Explorer, version 3.l). As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imagingfor Win95 (Wang) and Microsoft Imaging Composer. Deliverthe manuals
on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each layer
being provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Permittinst. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as applicable to the appropriate local, state,
and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b. TxDOT Permits/Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
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e. NPDES PermiUAmendments
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. Right-of-Way IR_OW) Acquisition Survey. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW
plats and descriptions for the City's use in the acquisition process. All work must comply
with Category 1-A, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition.
All work must be tied to and conform with the City's Global Positioning System (GPS)
control network and comply with all TxDOT requirements as applicable. A/E Consultant
will be required to perform all necessary deed research.
Topograahic Survey. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for the aerial
mapping of the Project area -aerial photography to be provided by City). Establish base
survey controls for line and elevation staking (not detailed setting of lines and grades for
specific structures or facilities). All work must be tied to and conform with the City's
Global Positioning System (GPS) control network and comply with Category 6, Condition
I specifications of the Texas Society of Professional Surveyorg' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area.
4. Environmentallssues
a. Provide environmental site evaluations and Archeology Reports that are needed
for the Project.
b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
5. Construction Observation Services.
1. Provide a project representative (PR) to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks
of materials and equipment by the PR and assistants, the A/E shall endeavor to provide
further protection for the CITY against defects and deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will confer
with A/E regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with A/E and Contractor, keeping
the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other project-
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related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction
of A/E
4. Interpretation of Contract Documents: Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders, Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, A/E's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders, Work Change Directives, or changed conditions, Site visitors, daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to A/E and
the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the Work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of
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two photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and Contractor
and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
6. Start-ua Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components, systems, and related appurtenances
if needed and required.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report forthe City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
8. Provide SCADA Documentation. Provide standardized SCADA documentation, which
will include PFDs, P&IDs, loop sheets, logics, SCADA architecture, DCS I/O lists,
instrument lists, tie-in lists, piping lists, equipment lists, and instrumentation specification
sheets.
9. Provide the services above authorized in addition to those items shown on Exhibit "A-1"
Task List.
2. SCHEDULE
DAY DATE ACTIVITY
Monday February 16, 2009 Begin Preliminary Phase
Friday March 20, 2009 Interim Submittal
Friday March 27, 2009 City Review
Monday March 30, 2009 Begin Design Phase
Friday April 24, 2009 Pre-Final Submittal
Friday May 1, 2009 City Review
Friday May 8, 2009 Final Submittal
Sunday (2) May 10, 2009, May 17, 2009 Advertise for Bids
Wednesday May 20, 2009 Pre-Bid Conference
Wednesday May 27, 2009 Receive Bids
Monday July, 2009 Begin Construction
Weekday November, 2009 Construction Completion
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3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4, A/E will submit monthly statements for basic services rendered. In Section
I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence) of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E anot-to-exceed
fee as per the table below:
Summa of Fees
Fee for Basic Services
1. Preliminary Phase $37,898.00
2. Design Phase $83,377.00
3. Bid Phase $7,580.00
4. Construction Phase $22,739.00
Subtotal Basic Services Fees $151,594.00
Fee for Additional Services (Allowance)
1. Total Permitting (TDLR fees) $700,00
2. ROW Acquisition Survey (AUTHORIZED) 0
3. Topographic Survey (Civil) $8,568.00
4. Environmentallssues 0
5. Construction Observation Services (All Tech Inspections) $38,400.00
6. Start-up Services 0
7. Warranty Phase $7,116.00
8. Provide SCADA Documentation 0
9. Design & Evaluation of Underground Drainage (Civil) $8,214.00
Sub-Total Additional Services Fees Authorized $62,998.00
Total Authorized Fee $214,592.00
EXHIBIT "A"
Pa e9of9
H \HOME\KEVINS\GEMPARKS\GreenwootlSoflba1120081AEConVaaEzhA.tloc
EXHIBIT A-1
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
CITY OF CORPUS CHRISTI
GREENWOOD SOFTBALL COMPLEX
TASK LIST
1) Renovate Greenwood Softball Complex in accordance with bond election 2008.
a. Project to include renovations to the Score Keeping Building with
items as follows:
i. Design Acrylic Window System for Score Keeper Windows in
order to protect from inclement weather.
ii. Design replacement of all exterior doors and install new hollow
metal doors and hardware. Specify vandal resistant hardware.
iii. Design and modify concession window system with coiling door
grill.
iv. Design and specify replacement of roofing.
v. Design and specify replacement of exterior siding system.
vi. Design and specify re-painting of exterior and interior of score
keeping building.
vii. Design and specify replacement of flooring in second floor.
viii. Design and repair ground level concrete flooring. Repairs to
include chemical resistant flooring.
ix. Design and specify lift to provide accessible access to second
level.
x. Design demolition of existing restrooms from score keeping
building.
xi. Design expansion of concession area utilizing abandoned
restroom areas.
xii. Design necessary modifications to electrical and plumbing in order
to accomplish work above.
xiii. Design and specify new exhaust fans for second level in order to
ventilate hot air out of building.
xiv. Design and specify new audio system for score keepers in order to
announce to spectators and players.
b. Project to include new restroom facilities (separate structure)
approximately 500 sq. ft. in area.
i. Design and specify restrooms to comply with all requirements of
ADA.
ii. Design and specify restrooms to meet windstorm requirements.
c. Project to include Parking Areas repairs and reconstructions at
Greenwood St. and Columbia St. as follows:
i. Design and specify overlay repairs and reconstruction of
Greenwood street parking lot
H:IHOME\KEVINS\GEMPARKS\Greenwootl5onba112000WEExhA-t.tloc EXHIBIT "A-7"
Page 7 of 2
Last Revision: Dec 2004
1. Design and specify necessary fill to parking area in order to
elevate grades and drain parking areas.
2. Design and specify repairs to Underground Storm Drainage
(Design as Additional Services)(Repairs as Add Altemate).
3. Design and specify repair of parking lighting
4. Design and specify landscaping as required by city
ordinance (Add Altemate).
ii. Overlay repair Columbia Street parking lot
1. Design and specify repairs of parking lighting
2. Provide landscaping as required by city ordinance
b. Project to include repairs to Sports Fields (total of 4)
i. Design and specify system for re-Boding & notes for proper
fertilization of fields. (2 fields in base bid 2 in add alternate)
ii. Design and specify new concrete side walk from parking areas in
Greenwood and Columbia to spectator area. Design re-grading
around scorekeeping building in order to drain properly spectator
areas. Add paving around spectator areas.
iii. Design and specify replacement of Eft high field fence around all
fields.
iv. Evaluate existing condition of backstops and determined if
replacement of chain link fabric is required. If required design and
specify repairs to backstops.
v. Design and specify new chain link fencing at end of sports fields to
secure sports complex.
vi. Design and specify new aluminum bleachers at spectator areas.
vii. Design and specify new back stop netting.
viii. Design and specify system to protect spectators from foul balls with
overhead field netting.
ix. Design and specify repairs to Dugouts
1. Design and specify repairs to flooring to all dug outs
providing level surtace for players that meets ADA.
2. Design and specify repairs to dugout bleachers.
3. Design and specify replacement of roofing structure over
dugouts.
x. Design and specify new drinking fountains (Total of 2 locations) for
spectators and players.
xi. Design and specify regarding of playing diamonds red dirt (Add
Alternate).
xii. Design and specify additional security lighting to complex.
xiii. Design and specify new sports field lighting to all fields.
xiv. Design and specify all necessary utility upgrades in order to
accomplish all the work above.
xv. Design and specify demolition of existing sports field lighting.
H:IHOMEIKEVIN3\GEN\PARKS1Greanwootl5onba112003WEExhA-i.tloc EXHIBIT "A-1"
Page 2 of 2
Last Revision: Dec 2004
Exhibit B
MANDATORY INSURANCE REQUIRMENTS
(Revised September 2007 ~
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has obtained all insurance
required herein and such insurance has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of the subconsultant has been so
obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an additional insured,
showing the following minimum coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard '
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WORKERS' COMPENSATION WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies of all reports of such
accidents at the same time that the reports are forwarded to any other interest parties.
EXHIBIT "B"
Insurance Requirements
Pa etof2
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless from
any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any injury to any person, or any death at any time resulting
from such injury, or any damage to any property, which may arise or which may be alleged to
have arisen out of or in connection with the work covered by this contract. The foregoing
indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent
negligence of the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a licensed insurance
company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained
through a licensed insurance company, then the contract for coverage shall be written on a policy and
endorsements approved by the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days after the date the
City requests that the Consultant sign the contract documents; the Consultant shall provide the City with a
copy of its certificate of authority to self-insure its workers' compensation coverage, as well as a letter,
signed by the Consultant, stating that the certificate of authority to self-insure remains in effect and is not
the subject of any revocation proceeding then pending before the Texas Workers' Compensation
Commission. Further, if at any time before final acceptance of the Work by the City, such certificate of
authority to self-insure is revoked or is made the subject of any proceeding which could result in
revocation of the certificate, then the Consultant shall immediately provide written notice of such facts to
the City, by certified mail, return receipt requested directed to: City of Corpus Christi, Department of
Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention: Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed insurance company
or through self-insurance, the coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met.
On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for
workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom
right) shall be amended by adding the wording "changed or" between "be" and "cancelled" and deleting
the words "endeavor to" and the wording after "left". If the cancellation clause is not amended in the
ACORD form, then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Insurance Requirements
Pa e2of2
City of
COI'pUS CITY OF CORPUS CHRISTI
Chnsti DISCLOSURE OF INTERESTS
~~~
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to
provide the following information. Every question must be answered. If the question is not applicable, answer with "NA"
FIRM NAME: CLK AfChlteCtS & ASSOCIateS, InC.
STREET: 615 N UDper Broadway. Suite 1250 CITY: Corpus Christi
FIRM is: 1. Corporation / 2. Partnership- 3. Sole Owner_
5. Other
ZIP: 78477
4. Association-
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3%
or more of the ownership in the above named "firm"• Job Tille and City Department (if known)
Name
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or
more of the ownership in the above named "firm". Titie
Name
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above Boma d omm ssion or Committee
Name
A. Javier Huerta
Planning Commission
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named "firm". consultant
Name
A. Javier Huerta
CIP Scooina 8 Estimating Services
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld
disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus
Christi, Texas as changes occur.
certifying Person: Gordon E. La re h FAI ~ Title: Principal _
-(7ype or nn
Date: January 19. 2009
Signature of Certifying Person:
CONTRACT FOR ENGINEERING (LARGE AtE) SERVICES
EXHIBIT "C"
Page 1 of t
Last Revision: Dec 2604
DEFINITIONS
a. "Board Member". A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form of
sole proprietorship, as self-employed person, partnership,, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, City Manager, Deputy Ciry Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. "Constructively held" refers to holding or
control established through voting trusts, proxies or special terms o venture or partnership agreements.
f. "Consultant". Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
CONTRACT FOR ENGINEERING (LARGE AIE) SERVICES
EXHIBIT "C"
Page 2 of 2
Last Revision: Dec 2004
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