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Home My WebLink AboutC2009-043 - 2/10/2009 - ApprovedAMENDMENT No. 7 - CEFE VALENZUELA LANDFILL CONTRACT FOR ARCHITECTURAL/ENGINEERING SERVICES The City of Corpus Christi, a Texas Home Rule Municipal Corporation, P.O. Box 9277, Corpus Christi, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering Services) and Chiang, Patel, and Yerby, Inc., a Texas corporation, 1820 Regal Row, Suite 200, Dallas, Texas 75235, (ArchitecUEngineer-Consultant), hereby agree to the amendment of the contract administratively approved December 21, 2007 and amended by Motion 2008-005, January 8, 2008 and amended administratively by amendment January 3, 2008 and administratively approved February 10, 2008 and administratively approved March 24, 2008 October 14, 2008 and administratively amended November 20, 2008 and administratively amended January 2009 is hereby agree to the amendment as follows Section II. C.1 Basic Services, Construction Phase Services is amended to add the following: • 4B/Pond 1 Ongoing Construction Support Site Visits -Consultant will provide: o approximately 17 weeks of construction site visits on an every otherweek basis for the duration of construction and cause the Consultant's sub-consultant to provide on site construction observation as needed and requested; and o general construction phase services consisting of project management (non-resident); project tracking; submittal review; quality control; quality assurance; clarification of plans, specifications, and contract documents as needed upon request; process, review and prepare change orders as needed; and provide necessary communication and correspondence with City staff, City's other consultants, contractor, and TCEO during the construction phase of the project. Section II. Task D Post Construction Phase Services is amended to add the following: • 46 Perform Post Construction Services for Disposal Cell 46 and Pond 1 as set forth for Cell 4A; • Prepare record drawings of Disposal Cell 46 and Pond 1; • Perform the confirmation and documentation surveys required by TCEO and deliver the required surveys to City. Section III Fees Authorized is amended to read: II. FEES AUTHORIZED The City will pay the Consultant a total not to exceed fee of $399,990.00. The fee consists of: • An original contract fee not to exceed fee of $50,000.00; • a fee for Amendment No. 1 services not to exceed fee of $147,000.00; • a fee for Amendment No. 2 services not to exceed $20,500.00; • a fee for Amendment No. 3 services not to exceed $49,730.00; • a fee for Amendment No. 4 services not to exceed $31,046.00; • a fee for Amendment No. 5 services not to exceed $20,000.00; • a fee for Amendment No. 6 services not to exceed $14,400.00; and • a fee for Amendment No. 7 services not to exceed $67,314.00. Completion of design phase, bid phase and construction phase services are authorized by Amendment No. 1 as set forth in the original contract as amended. Consultant will be compensated for airfare, ground transportation, lodging, and per diem meal expenses incurred due to out-of-town travel on a not to exceed basis as set forth in the Summary of Fees. Travel will be will be documented by photocopies of receipts and invoices. Per Diem will be at the GSA rate. The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. Billing for services provided in Section II A, B, D, and E will be based on the Consultant's estimate of the percent of services complete at the time of billing. The fee for additional services (Section II.E) is included as nn.! ..F 44.e s.... ~,...,,.+ s... ^~°'^n, Bid and Construction phase services listed in the table "Summary of Fees'. 2009-043 pilling exceed 90% of the fee for each phase until the delivery of documents M2009-035 tas been reviewed and accepted by the City. Billing for services provided in 02/10/09 Chiang, Patel &Yerby H:\HOME\KEVINS\GEN\LANDFILL\ValenzuelaCells4A4BWEAmd7Contract.doc Section II.C.1 will be based on the amount of construction completed. Billing for services provided in Section I I.C.2 shall be payable upon delivery of the record drawings to the City Engineer. Billing for services provided in Section II.C will be payable upon performance of inspections and delivery of all materials to the City. Survey work will be invoiced at the billing rate of the sub-consultant performing the survey without markup. Consultant will submit monthly statements for work authorized by the City Engineer and performed by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the proportion of the total services actually completed at the time of billing. The City will make prompt monthly payments in response to Consultant's monthly invoices. All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding sources. During the construction phase, the ArchitecUEngineer will also submit a brief letter/memo summarizing observations during the site visit, the work of the contractor, construction progress for the billing period, and any pending items. Summary of Fees: Tasks Description Fee Original Contract Pre-design and Review Services II.A Preliminary Design and Review 12,180.00 II.B Survey Update (Allowance) 10,000.00 II.C Travel 1,000.00 Pre-design Subtotal 23,180.00 Basic Services & Additional Services 11.6.1 Initial Design -Construction Document Phase 60% 26,820.00 Original Total Fee 50,000.00 Amendment No. 1 Authorized Services 11.8.2 Design -Construction Document Phase 100% 40,000.00 11.8.3 Bid Phase 5,000.00 Design/Bid Subtotal 45,000.00 Construction Services II.C.1 Construction Phase 88,000.00 II.C.2 Record Drawings 5,000.00 Construction Service Subtotal 93,000.00 Post Construction Services II.D Post Construction Phase 5,000.00 Post Construction Services Subtotal 5,000.00 Expense Allowance 4,000.00 Amendment No. 1 Fee 147,000.00 Amendment No. 2 Authorized Services I.A.1.f. Surveying -Storm Water Pond for Disposal Cells 4A and 4B 20,500 Amendment No. 2 Fee 20,500 Amendment No. 3 Authorized Services I.A.1.f. Cell Construction Schedule and Storm Water Pond 1 18,858 I.A.2.k. Mass Excavation Cell 4A 18,968 Page 2 of 3 H:\HOMEU(EVINS\GEN\LANDFILL\ValenzuelaCells4A48WEAmd7Contract.doc I.A.2.1. Prepare Separate Bid Construction Documents for Cells 4A and 46 11,904 Amendment No. 3 Fee 49,730 Amendment No. 4 Authorized Services 11.6.3 Bid Phase Services Cell 46 3,712 II.C.1.m Construction Phase -Cell 4A and Cell 46 10,150 IIC.1.n Construction Phase -Surveying -Topographic & Documentation 4A & 4B 17,184 Amendment No. 4 Fee 31,046 Amendment No. 5 Authorized Services II.A Preliminary Design and Review 20,000 Amendment No. 5 Fee 20,000 Amendment No. 6 Authorized Services II.C.1 4A Ongoing Construction Support Site Visits 7,680 4A Ongoing Construction Office Support 6,720 Amendment No. 6 Fee 14,400 Amendment No. 7 Authorized Services II.C.1 4B/Pond 1 Ongoing Construction Support Site Visits 16,320 46/Pond 1 Ongoing Construction Support -Office and Project Management 14,280 48/Pond 1 Ongoing Construction Support -Sub-consultant On Site Construction Observation 15,780 46IPond 1 -Expenses as set forth by Section III Fees. (Allowance) 5,250 II.D 4B/Pond 1 Post Construction Support 4,000 46IPond 1 Record Drawings 3,500 46IPond 1 Complete Confirmation and Documentation Surveys 8,184 Amendment No. 7 Fee 67,314 TOTAL 399,990.00 XI. DISCLOSURE OF INTEREST In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C". All other terms and conditions of the originally authorized, as amended, between the City and Consultant shall remain in effect. CITY OF CORPUS CHRISTI CHIANG ATEL AN ,INC. Oscar Martinez Date Authorized Representative to Assistant City Manager ATTEST• RECOM NDED: ~~ ~~ ~Z9 Arma do hapa Date Pete Anaya, P.E. ate City Secretary Director -Engineering Services APP OVED AS TO FORM: q ~ ~~~D~~~, glITt19R18ED ~~~I/~~/~ VD ` 61~ LtOtlRCIL...~,~,,t?1..~.L~ Assistant City Attorney ate ~~ SECRfT~M• Page 3 of 3 H:\HOME\KEVINS\GEN\LANDFILL\ValenzuelaCells4A4BWEAmd7Coniract.doc CITY OF CORPUS CHRISTI ~~ DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or fines seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applipble, answer with'NA'. l FlRM NAME: CITY: s~ , / STREET: ~~L ~ ~ ~.~T/ x ~:-L~J1~- FlRM is: 1. Corporation 5. Other ^ 2. Partnership ^ 3. Sole Owner ^ 4. Assoaation ^ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet State the names of each "employee" of ttre City of Corpus Christi having an "ownership interest" constituting 3°k or mwe of the ownership in the above named "firm"• Name / Job Title and City DepanmeM (d (mown) 2. State the names of weft "otfiaal" of the City of Corpus Christi having an "ownership irmerest" constituting 3% or more of the ownership in the above named "firm"• Name Title ~~(//~~ 3. State the name.. of each "board membeP' of the City of Corpus Christi having an "ownership interest" constituting 3% w more of the ownership in the above named "firm". N~ ~ Board, Comm'ssion or Committee ~~sC~1///~ D q. y-mg: the names of each employee w otficer of a "consultant' for the C'rtY of Corpus•Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm°. Name Consultant ~ej~L{~~ cERnFlt;,aTE I certify that all information provided is true and correct as of the date of this statement, that 1 have not knowingly wdhheki dsdosure of arty information requested; and that supplemental statemerrLs vn11 be promptly submitted to the City of Corpus Christi, Texas as changes occur. ,,l ~ ~f -~- Certifying Person: ~ / lam' Title: C.2 ~~~~6i4~ cTyr~ or Print) Date: 1 ~ ~ Signature of Certifying. Person: _