HomeMy WebLinkAboutC2009-045 - 2/10/2009 - ApprovedLEASE AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI AND PADRE YOUTH FOOTBALL
LEAGUE
This lease agreement ("Lease") is entered into by and between the City of Corpus
Christi, a Texas home rule municipal corporation ("City"), acting through its duly authorized
City Manager or designee ("City Manager"), and Padre Youth Football League
("Lessee"), a nonprofit organization, acting through its duly authorized President of
Lessee.
WHEREAS, the City owns property described on the attached Exhibit A, which said
property is located in Corpus Christi, Nueces County, Texas, a portion of which will be
known as the "Premises";
WHEREAS, the Lessee desires to use the Premises for program described on the
attached Exhibit A; and
WHEREAS, the City desires to allow Lessee to use the Premises for said program;
NOW, THEREFORE, the City and Lessee, in consideration of the mutual promises
and covenants herein, agree as follows:
Section 1. Term. Subject to the remaining terms and conditions hereof, the original term
of this Lease is as described on the attac ed exhibit, beginning on day of City Council
approval, ("Effective Date") which is t7 0 ,unless sooner
terminated as set out herein. Upon Effective Date, t ~ lease terminates the prior leases
between the parties for use of said Premises.
Section 2. Contact Person/Lease Administrator. For this Lease, the City's contact
person and lease administrator is the Director of Park and Recreation or designee
("Director").
Section 3. Premises and Improvements. City leases to Lessee the Premises, as
described and delineated in Exhibit B the site map which is attached hereto and
incorporated herein this Agreement by reference, and all improvements to the Premises
("Improvements") including, without limitation, the fields, fences, irrigation systems, and
the grassed areas.
Section 4. Consideration. Lessee must operate the program described on Exhibit A
and must maintain the Premises and all Improvements on a year-round basis in
accordance with all maintenance rules, with respect to this Lease, set out by the City
Manager or his designee in effect now and as promulgated in the future. Failure to
maintain the Premises and all Improvements in accordance with these rules constitutes
grounds for termination of this Lease. At a minimum, maintenance includes:
(A) Lessee shall pick up and properly dispose of litter on a daily basis whenever
the Premises are being used and weekly during the rest of the year;
~R` ' °^~~~ °'--'~ keep fully operational and in good repair the fields, and irrigation
2009-045
Ord. 028049
02/10/09
Padre Youth Football League
systems, if any are present or installed on the Premises.
(C) Lessee must immediately report any vandalism to the Director, or designee,
and the Corpus Christi Police Department, Nueces County, Texas;
(D) Lessee shall ensure that parking is confined to on-street parking only, or
designated parking lots but no parking is to be allowed on grass;
(E) Lessee will provide normal, scheduled mowing of the Premises. Lessee will be
responsible for maintaining the fields as set out in herein below. Furthermore,
Lessee will be responsible for maintaining the grass in the adjacent
viewing/access areas at a safe height not to exceed six (6) inches;
(F) Lessee shall maintain the fields within the Premises boundary lines. Grass on
the fields must not exceed three (3) inches. Lessee must mow the fields
within one (1) week after grass reaches three (3) inches in height. At least one
month prior to the start of any season or pre-season practice, the fields must
be gradually cut shorter and brought into playing condition. Failure to keep the
grass on the fields at or below three (3) inches in height or to properly bring the
fields back to playing condition will be grounds for termination of this Lease;
(G) If Lessee utilizes goal posts on the Premises, Lessee shall maintain a secure
anchoring system on all goal posts used on the fields at Premises. Lessee
must repair any deficiency found in the anchoring system that impairs the safe
use of the anchoring system within forty-eight (48) hours after the need for
repair is or should have been discovered;
(H) Lessee is responsible to proper installation and use of all equipment and
improvements at Premises;
(I) Lessee must maintain First Aid kit on Premises;
(J) Lessee shall submit the attached Exhibit D, Standard of Maintenance to the
Director no later than January 31 of each year.
Section 5. Compliance with Maintenance Standards. The City Manager and the
Director, or their respective designee, has the right to inspect the Premises and/or the
Improvements at any time during the term of this Lease. If an inspection reveals that
maintenance is not being properly carried out, the Director, or designee, may provide
written notice to Lessee demanding compliance. If Lessee has not complied within five (5)
days after receipt of the demand, the City may undertake the work and Lessee shall pay
the City's cost plus ten percent (10%) overhead within thirty (30) days of receipt of the
Director's invoice. Failure to pay the City's invoice for maintenance within thirty (30) days
of receipt of the invoice constitutes grounds for termination of this Lease. Alternatively, the
City may elect to terminate this Lease after ten (10) days written notice to Lessee for
Lessee's nonperformance of the maintenance.
Section 6. Sportsmanship Program. Lessee shall require that all of its coaches and at
least one family member of each youth participant shall complete a state or nationally
recognized, or Parks Director approved, parent and coach sportsmanship program.
Section 7. Assignment and Sublease. This Lease may not be, in whole or in part,
assigned, directly or indirectly, without the prior written consent of the City. This Lease
may be sublet only with the prior written consent of the Director. Requests to sublet the
premises must be submitted to the Director at least 30 days in advance.
Section 8. Securing/Anchoring of Goal Posts. Lessee acknowledges and covenants
that Lessee shall be responsible, during the term of this Lease, for maintaining the
anchoring system, as set out in Section 4 above. Any change, alteration, or modification to
the anchoring system during the term of this Lease must be submitted to Director, in
writing, prior to the change, alteration or modification being made.
Section 9. Understanding. Lessee acknowledges and understands that use of the
Premises is expressly conditioned on the understanding that the Premises and all
Improvements must be returned in as good a condition as received, reasonable use and
wear, acts of God, fire and flood damage or destruction, where Lessee is without fault,
excepted.
Section 10. Joint Use.
(A) City retains joint use of the Premises and Improvements during the term of this
Lease, subject to Lessee's right to exclusive control of the Premises during its
use for Lessee's sport program purposes. Requests for scheduled organized
activities by other organizations will be reviewed for approval or denial by the
Director and Lessee.
(B) City retains the right to use or cross the Premises with utility lines and/or
easements. City may exercise these rights without compensation to Lessee
for damages to the Premises and/or any Improvements from installing,
maintaining, repairing, or removing the utility lines and/or easements. City
must use reasonable judgment in locating the utility lines and/or easements
to minimize damage to the Premises and/or its Improvements.
Section 11. Primary Puraose. Lessee must establish and maintain a recreational area
with the primary purpose being for the operation of a sports program described on
attached Exhibit A and for no other purpose without the Director's prior written approval.
Lessee's fundraising activities on Premises require Director's prior written approval.
Lessee's insurance must provide coverage in compliance with Section 19 for the type of
fundraising activity being proposed by Lessee.
Section 12. Additions or Alterations.
(A) Lessee shall not make any additions nor alterations to the Premises nor to
any Improvements without Director's prior written approval. If approved,
Lessee must obtain clearance, in writing, from City's Risk Management
Department (Risk Management) that the proposed addition or alteration will
be covered under the insurance policy in force during the term of this Lease
before proceeding with any type of addition or alteration to the Premises or
to the Improvements.
(B) All additions or alterations must be made at Lessee's expense. All
additions or alterations installed by Lessee must be repaired or replaced at
Lessee's expense. At the termination or expiration of this Lease, all
permanent additions and alterations installed by Lessee at the Premises,
including but not limited to, fences, concession stands, goal posts and
bleachers, become property of the City without necessity of legal action.
Section 13. Utilities. Lessee must pay for all utilities used by it or for any activity
sponsored by Lessee on the Premises prior to the due date for payment. Failure to pay
any utility bill on or before the due date is grounds for termination of this Lease.
Section 14. Signs.
(A) Lessee must not exhibit, inscribe, paint, erect, or affix any signs,
advertisements, notices, or other lettering (Signs) on the Premises or on any
Improvements without the Director's prior written approval.
(B) If Signs are approved, the Director, in writing, may require Lessee to
remove, repair, or repaint any Signs. If the Signs are not removed, repaired,
or repainted within ten (10) days of the Director's written demand, the City
may do or cause the work to be done, and Lessee must pay the City's costs
within thirty (30) days of receipt of Director's invoice. Failure to pay the
City's costs within thirty (30) days of receipt of the invoice constitutes
grounds for termination of this Lease. Alternatively, the City may elect to
terminate this Lease after ten (10) days written notice to Lessee.
Section 15. Advertising. The Director has the right to prohibit any advertising by
Lessee on Premises which impairs the reputation of the Premises or the City.
Section 16. Securi .Lessee shall contract and pay for any and all security it requires
at the Premises during the term of this Lease.
Section 17. Non-Discrimination. Lessee shall not discriminate nor permit
discrimination against any person or group of persons, as to employment and in the
provision of services, activities, and programs, on the grounds of race, religion, national
origin, sex, physical or mental disability, or age, or in any manner prohibited by the laws
of the United States or the State of Texas. The City Manager, or his designee, retains
the right to take such action as the United States may direct to enforce this non-
discrimination covenant.
Section 18. Compliance with Laws.
(A) Lessee must comply with all Federal, State, and local government laws,
rules, regulations, and ordinances, which may be applicable to its operation
at the Premises and its performance under this Lease. This Lease is also
subject to applicable provisions of the City Charter.
(B) All actions brought to enforce compliance with any law or to enforce any
provision of this Lease will be brought in Nueces County where this Lease
was executed and will be performed.
Section 19. Costs. Noncompliance with the terms herein may result in termination of
this Lease and repossession of the Premises and its Improvements by the City or its
agents. If the City undertakes legal action to enforce compliance or collect damages
resulting from noncompliance, Lessee must pay all of the City's court costs and ex-
penses, including reasonable attorneys' fees.
Section 20. Indemnity. Lessee, its officers, members, partners,
employees, representatives, agents, and licensees (collectively,
Indemnitors) covenant to fully indemnify, save, and hold
harmless the City, its officers, employees, representatives, and
agents (collectively, Indemnitees) from and against all claims,
demands, actions, damages, losses, costs, liabilities, expenses,
and judgments asserted against or recovered from City on
account of injury or damage to person including, without
limitation on the foregoing, premises defects, workers
compensation and death claims), or property loss or damage of
any kind whatsoever, to the extent any damage or injury maybe
incident to, arise out of, be caused by, or be in any way
connected with, either proximately or remotely, wholly or in part ,
(1) the existence, use, operation, maintenance, alteration, or
repair of Premises and the Lessee's sports program; (2) the
exercise of rights under this Lease; (3) an act or omission,
negligence, or misconduct on the part of any persons having
involvement in, participation with, or business with the Premises,
Lessee, or the Lessee's sport program whether authorized with
the express or implied invitation or permission of Lessee
(collectively, Lessee's Invitees) entering upon the Premises or its
Improvements pursuant to this Lease, or trespassers entering
upon the Premises or its Improvements during Lessee's use or
physical occupation of the Premises; or (4) due to any of the
hazards associated with sporting events, training, or practice as a
spectator or participant including, but not limited to, any injury or
damage resulting, wholly or in part, proximately or remotely, from
the violation by Indemnitees or any them of any law, rule,
s
regulation, ordinance, or government order of any kind; and
including any injury or damage in any other way and including all
expenses arising from litigation, court costs, and attorneys fees,
which arise, or are claimed to arise from, out of, or in connection
with the asserted or recovered incident.
Lessee covenants and agrees that if City is made a party to
any litigation against Lessee or in any litigation commenced by
any party, other than Lessee relating to this Lease, Lessee shall,
upon receipt of reasonable notice regarding commencement of
litigation, at its own expense, investigate all claims and demands,
attend to their settlement or other disposition, defend City in all
actions based thereon with counsel satisfactory to Indemnitees,
and pay all charges of attorneys and all other costs and expenses
of any kind arising from any said liability, damage, loss, demand,
claim, or action.
Section 21. Insurance.
(A) Lessee must secure and maintain at Lessee's expense, during the term of this
Lease, a Commercial General Liability insurance policy with the limits and requirements
shown on Exhibit C, which is attached hereto and incorporated herein by reference.
Failure to maintain such insurance at the limits and requirements shown on Exhibit B
constitutes grounds for termination of this Lease.
(B) Lessee must provide proof, by Certificate of Insurance meeting the limits and
requirements set out in Exhibit B", to the Director and Risk Management prior to
commencing use of the Premises under this Lease.
(C) Lessee must provide the Director and Risk Management thirty (30) days written
notice of cancellation, intent not to renew, or material change of any insurance
coverages required herein.
(D) Lessee shall, during the term of this Lease, provide copies of all insurance
policies to the City Manager or the Director upon written request.
(E) Lessee shall, prior to any addition or alteration to the Premises or to the
Improvements, obtain clearance, in writing, from Risk Management, as per Section 8 as
set out herein this Lease.
Section 22. No debts. Lessee shall not incur any debts nor obligations on the credit of
City during thee te~this Lease.
Section 23. Termination.
(A) The City Manager may immediately terminate this Lease for cause and
without penalty if the City Manager determines, in his sole discretion, that
Lessee is no longer fulfilling the primary purpose of the Lease as set out in
Exhibit A.
(B) In addition, the City Manager may immediately terminate this Lease for
cause and without penalty if he determines, in its sole discretion, that Lessee
is in violation of any Federal, State, or local government law, rule, regulation,
or ordinance.
(C) Additionally, if there is noncompliance with one or more of the provisions
contained herein, the Director may give Lessee written notice to cure or
begin curing the default(s) within ten (10) days of receipt of the notice. If
Lessee is not in compliance or in substantial compliance with each provision
identified by the Director within ten (10) days of receiving said notice, the
City Manager may terminate this Lease for cause without penalty by
providing written notice of termination and listing one or more areas of
continued noncompliance.
(D) Either City Manager or Lessee may terminate this Lease without cause
without penalty by giving thirty (30) days written notice to the non-terminating
party.
Section 24. Notice. All notices, demands, requests, or replies provided for or
permitted, under this Lease, by either party must be in writing and must be delivered by
one of the following methods: (1) by personal delivery; or (2) by deposit with the United
States Postal Service as certified or registered mail, return receipt requested, postage
prepaid. Notice deposited with the United States Postal Service in the manner
described above will be deemed effective two (2) business days after deposit with the
United States Postal Service. All such communications must only be made to the
following:
IF TO CITY:
City of Corpus Christi
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
IF TO LESSEE:
Name and address on Exhibit A
Either party may change the address to which notice is sent by using a method set out
above. Lessee will notify the City of an address change within thirty (30) days after the
address is changed.
Section 25. List of Current Officers and Board of Directors, and Bvlaws. Lessee
must submit its current List of Officers and Board of Directors (List) to the Director by
each January 31 of each year of this Lease. The List must contain each person's title,
name, address, home phone, and office or fax phone, and email address. Lessee must
notify Director in writing immediately if there are any changes in the Officers or Board of
Directors. Lessee must provide Director with copy of the current Bylaws, and
immediately provide Director with any amendments to the Bylaws.
Section 26. Resorting. Lessee shall submit reports listing the number of youth and
teams registered by Lessee to play sports each year during the term of this Lease. The
reports must be submitted to the Director within two weeks after the start of Lessee's
season.
7
Section 27. Construction and Reconstruction Funds.
(A) If the City receives funds to construct or reconstruct Improvements at the
Premises, Lessee covenants to vacate the Premises, should the Director
deem it necessary, upon thirty (30) days written notice from the Director.
(B) Lessee has no action for damages against nor will be compensated by the
City for loss of use of the Premises and/or Improvements. The City has no
obligation to provide an alternate location for Lessee during the Improve-
ments construction or reconstruction period. The consideration for Lessee
relinquishing all rights to use the Premises and Improvements during the
construction or reconstruction period is the City's construction or recon-
struction of the Improvements for Lessee's benefit.
(C) Once construction or reconstruction of the Improvements is complete, the
Director will notify Lessee, in writing, of the date on which the Premises
and Improvements are once again available to Lessee.
(D) Lessee's term will not change nor increase if the City requests Lessee to
vacate the Premises as set out herein.
Section 28. Amendments. No alterations, changes, or modifications of the terms of
this Lease nor the waiver of any provision will be valid unless made in writing and signed
by a person authorized to sign agreements on behalf of each party.
Section 29. Waiver.
(A) The failure of either party to complain of any act or omission on the part of
the other party, no matter how long the same may continue, will not be
deemed a waiver by said party of any of its rights hereunder.
(B) No waiver of any covenant or condition or of the breach of any covenant or
condition of this Lease by either party at any time, express or implied, shall
be taken to constitute a waiver of any subsequent breach of the covenant
or condition nor shall justify or authorize the nonobservance on any other
occasion of the same or any other covenant or condition hereof.
(C) If any action by the Lessee requires the consent or approval of the City on
one occasion, any consent or approval given on said occasion will not be
deemed a consent or approval of the same or any other action at any other
occasion.
(D) Any waiver or indulgence of Lessee's default of any provision of this Lease
shall not be considered an estoppel against the City. It is expressly under-
stood that, if at any time Lessee is in default in any of its conditions or
covenants hereunder, the failure on the part of City to promptly avail itself
of said rights and remedies which the City may have will not be considered
a waiver on the part of the City, but the City may at any time avail itself of
said rights or remedies or elect to terminate this Lease on account of said
default.
Section 30. Force Maieure. No party to this Lease will be liable for failures or delays in
performance due to any cause beyond their control including, without limitation, any
failures or delays in performance caused by strikes, lock outs, fires, acts of God or the
public enemy, common carrier, severe inclement weather, riots or interference by civil or
military authorities. The rights and obligations of the parties will be temporarily sus-
pended during this period to the extent performance is reasonably affected.
Section 31. Publication. Lessee agrees to pay the cost of newspaper publication of
this Lease and related ordinance as required by the City Charter.
Section 32. C~a tio~ns. The captions in this Lease are for convenience only, are not a
part of this Lease, and do not in any way limit or amplify the terms and provisions of this
Lease.
Section 33. Severabilitv
A. If, for any reason, any section, paragraph, subdivision, clause, provision,
phrase, or word of this Lease or the application hereof to any person or
circumstance is, to any extent, held illegal, invalid, or unenforceable un-
der present or future law or by a final judgment of a court of competent
jurisdiction, then the remainder of this Lease, or the application of said
term or provision to persons or circumstances other than those as to which
it is held illegal, invalid, or unenforceable, will not be affected thereby, for it
is the definite intent of the parties to this Lease that every section, para-
graph, subdivision, clause, provision, phrase, or word hereof be given full
force and effect for its purpose.
B. To the extent that any clause or provision is held illegal, invalid, or unen-
forceable under present or future law effective during the term of this
Lease, then the remainder of this Lease is not affected thereby, and in lieu
of each such illegal, invalid, or unenforceable clause or provision, a clause
or provision, as similar in terms to such illegal, invalid, or unenforceable
clause or provision as may be possible and be legal, valid, and
enforceable, will be added to this Lease automatically.
Section 34. Complaint Notice. Lessee will post a notice at Premises, in a form
approved by the Parks Director, that if any participant or spectator has any complaints
or concerns they may contact the City at 880-3461 and talk to the Parks Director, or
designee.
Section 35. Entirety Clause. This Lease and the attached and incorporated exhibits
constitute the entire agreement between the City and Lessee for the purpose granted.
All other agreements, promises, representations, and understandings, oral or otherwise,
with reference to the subject matter hereof, unless contained in this Lease are expressly
revoked, except for the promulgation of future maintenance rules as contemplated in
Section 4 herein above, as the parties intend to provide for a complete understanding
within the provisions of this Lease and its exhibits of the terms, conditions, promises,
9
and covenants governing each party's performance hereunder and as relating to
Lessee's use of the Premises.
EX C, }TED IN DUpL ATE, each of which shall be considered an original, on this
the ~f-day of _ , 2009.
ATTEST:
~~~~
Armando Chapa, City Secretary
CITY C;F CORPUS CHRISTI
~~
'A el .Escobar, City Manager
Approv~pped as to legal form: ~, , 3~ ~ov`j
By: o(.~/Yc
Lisa Aguila , ssistant City Attorney
For City Att rney
" D`~g~~.AUTHUR16t~
e1' COUNCIL _-.~.~_~b,~Q~
LESSEE: PADRE YOUTH FOOTBALL LEAGUE s~ 1~/~~
By: u. ~e
President
Printed Name: _ `JA/~n ~- Sne~~
Date: ~ ` d-~ ` ~ I
STATE OF TEXAS '
COUNTY OF NUECES '
~~ instru ent was acknowledged before me on ~~~ Ol, -~ , 2009, by
ne l~ ,President of_ c1G~l~e Y~uff~ ~~~bon behalf of said organization.
4~~
{o~>""'.°~<°•.
~ DONNA I. DEIEON
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` Notary Puhllc
TATE OF TEXAS
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,!i;~oF;;±?'.~ My Comm. Exp. 08-11-2012
Notary Public, State of Texas
Printed name: ~'~' '~`'~ = ' ~~~'-
Commission expires: ~~ t I I ~'O~ ~-
10
EXHIBIT A
Padre Youth Football League
Property Description: Fields number 2, 3, 4, 5, 16, and 17 in Bill Witt Park
Term: January 27, 2009 to January 31, 2010
Program to be operated by Lessee: Pop Warner youth football, ages 5 to 14
Notice Address for Lessee:
Padre Yout~ootball League
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EXHIBIT B
See attached Site map
12
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EXHIBIT C
INSURANCE REQUIREMENTS
LESSEE'S LIABILITY INSURANCE
A. Lessee must not commence work under this Lease until insurance required herein has been obtained and such
insurance has been approved by the City. Lessee must not allow any subcontractor to commence work until all
similar insurance required of the subcontractor has been obtained.
B. Lessee must furnish to the City's Risk Manager, (two) 2 copies of Certificates of Insurance, showing the following
minimum coverage by insurance company(s) acceptable to the City's Risk Manager. The Ciry must be named as an
additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day written notice of cancellation, non-renewal, Bodily Injury and Property Damage
material change or termination is required on all Per occurrence I aggregate
certificates.
Commercial General Liability including: $1,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Products/ Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
6. Independent Contractors
7. Personallnjury
C. In the event of accidents of any kind, Lessee must furnish the Risk Manager copies of all reports of any accidents
within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
The City of Corpus Christi must be named as an additional insured on the liability coverage, and a
blanket waiver of subrogation is required on all applicable policies.
If your insurance company uses the standard ACORD form, the cancellation clause (bottom right)
must be amended by adding the wording "changed or" between "be"and "canceled", and deleting the
words, "endeavor to", and deleting the wording after "left". ".In lieu of modification of the ACORD form,
separate policy endorsements addressing the same substantive requirements are mandatory.
The name of the project must be listed under "Description of Operations".
At a minimum, a 30-day written notice of cancellation, material change, non-renewal ortermination is
required.
B. If the Certificate of Insurance on its face does not show on its face the existence of the coverage required by items
1.B (1)-(7), an authorized representative of the insurance company must include a letter specifically stating
whether items 1.6. (1)-(7) are included or excluded.
13
EXHIBIT D
STANDARD OF MAINTENANCE
SPORT FIELD LEASE CHECKLIST
Due January 31
SITE: INSPECTOR:
ADDRESS: Date:
Please fill out whatever pertains to your Sports league, please use comment box
below to describe your sports field if it's not listed.
All Leases Sport League will be expected to complete this self-inspection checklist form
annually. Due date will be January of the upcoming year.
Each league is responsible for their self inspection. If the inspection is not submitted to
the City of Corpus Christi Parks and Recreation Department, 1201 Leopard, Corpus
Christi, Texas 78401 by January 31 the League will be assessed a fee of $500.00 per
site and the City will do the inspection.
Check "NO" if repairs are not necessary; "YES" if repairs are necessary. A comment is
required for any "YES" answer.
PLAYING SURFACE: Baseball Field, Soccer Field, Football Field, Softball Playing
Field,
Yes No
[ ] [ ] 1. Maintenance equipment such as rakes, hoses, etc. are stored correctly.
[ ] [ ] 2. Litter and unsafe debris is picked up around the field and player/spectator
areas.
[ ] [ ] 3. The supply and location of waste cans are adequate.
[ ] [ ] 4. Sprinkler heads, drainage grates, valve boxes, etc. in the field are grade level
and/or do not have sharp edges or unsafe protrusions.
[ ] [ ] 5. Recurring accidents from players running into surrounding objects such as
fencing, light posts, bleachers,etc.
[ ] [ ] 6. Our facility complies with industry recommended field design specifications.
[ ] [ ] 7. Playing field is level
[ ] [ ] 8. Playing surface is safe. (no holes or unsteady surfaces)
COMMENTS
BASES AND ANCHORING: Baseball Field, Soccer Field, Football Field, Softball
Playing Field,
Yes No
[ ] [ ] 1. The bases or goal are installed according to the manufacturer's
requirement.
[ ] [ ] 2. The bases or goals are secure and safe.
COMMENTS
FENCING area around the following: Baseball Field, Soccer Field, Football Field,
Softball Playing Field,
Yes No
[ ] [ ] 1. Fence posts are not loose and/or properly set in the ground.
[ ] [ ] 2. Fence posts are not on the inside of the playing area fence.
[ ] [ ] 3. Concrete footings are not exposed above ground.
[ ] [ ] 4. Fencing is securely attached to the fence posts with no loose or broken ties.
[ ] [ ] 5. There are not unsafe gaps under fencing.
[ ] [ ] 6. Wire ends of chain link fencing are not exposed along the top.
[ ] [ ] 7. There are not damaged portions of fencing that are loose, sharp, protruding, or
unsafe.
[ ] [ ] 9. Gates are not left open during games.
[ ] [ ] 10. Backstops and goals not meet industry recommended specifications.
COMMENTS
TURF AREAS for the following: Baseball Field, Soccer Field, Football Field,
Softball Playing Field,
Yes No
[ ] [ ] 1. There are not unsafe bare spots in turf with a hard soil surface
exposed.
[ ] [ ] 2. The surface is level.
[ ] [ ] 3. Soil is properly draining for safe running surface.
[ ] [ ] 4. Turf is uniform in texture, density, or height making an unsafe playing
surface.
[ ] [ ] 5. Turf irrigation is properly installed and working.
[ ] [ ] 6. Weeds are not present with thorns, bristles, or burrs.
[ ] [ ] 7. Moles, gophers or other animals have not caused mounds or holes.
[ ] [ ] 8. No hazardous ruts are present.
[ ] [ ] 9. Permanent materials used to mark foul lines (i.e., white boards or fire
hose) are not protruding from the surface.
COMMENTS
LIGHTING for the following areas: Baseball Field, Soccer Field, Football Field,
Softball Playing Field,
Yes No
[ ] [ ] 1. The lighting was designed, installed and inspected by properly trained
engineers or technicians.
[ ] [ ] 2. There are burned out lights.
[ ] [ ] 3. The beam direction of the lights are properly adjusted.
[ ] [ ] 4. The lighting foot-candles meet industry recommended specifications.
COMMENTS
BLEACHERS for the following areas: Baseball Field, Soccer Field, Football Field,
Softball Playing Field,
Yes No
[ ] [ ] 1. The nuts and bolts on the bleachers are not loose, missing, or protruding.
[ ] [ ] 2. The guard rails are not loose or missing.
[ ] [ ] 3. The plank or railing end caps are loose or missing.
[ ] [ ] 4. Wooden planks are not worn out or splintered.
[ ] [ ] 5. There are not hazardous protrusions or sharp edges.
COMMENTS
GENERAL SAFETY CONSIDERATIONS for the following areas: Baseball Field,
Soccer Field, Football Field, Softball Playing Field,
Yes No
[ ] [ ] 1. There are warning signs posted informing players or spectators of use
rules or hazardous conditions.
[ ] [ ] 2. There are public telephones available for emergency situations.
[ ] [ ] 3. Areas that are hazardous or under repair have been blocked off or
identified.
COMMENTS