HomeMy WebLinkAboutC2009-076 - 2/2/2009 - NAAmendment No. 1 to Community Youth Development Contract with
Communities in Schools, Corpus Christi
Communities in Schools, Corpus Christi, a Texas non-profit corporation
("Subcontractor") and the City of Corpus Christi, Texas, ("City'), agree to amend the
FY2009 Community Youth Development Contract ("Contract") as follows:
The Contract is amended to increase funding to the Subcontractor, by $15,000,
from $86,000 to $101,000.
2. The number of youth to be served by Subcontractor is amended, to increase
from 400 youth to 550 youth.
3. The Summary Budget forms for FY 09 are replaced with the attached exhibit.
4. All other terms and conditions of the Contract remain in effect.
IN WITNESS of the foregoing provisions the parties have executed and delivered this
Agreement as of the date set forth below. The effective date of this Amendment shall
be the last date of execution by either of the parties to this Agreement.
Communities in School/nJs, Corpus Christi
By: ~~~ uea ~ ]".~,~.:«.e
Title: ,~.;,_ lfea.
Date: l -ao -09
CITY OF CORPUS CHRISTI
Title: -el L'.~~Ixz~,C,i-F,i~Q~
Dat a a-- o~i
Agreed as to form: ~ a" ~ ° ti
Lisa Aguilar, Assi ant City Attorney
For the City Attorney
4TrE5T: _
AR~AANDOCHAPP ~~~~
CITY 5ECPCiAR••
2009-076
02/02/09
Communities in Schools, CC
Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept. 1, 2008 thru August 31, 2009
Summary Budget
FY09
COST CATEGORY TOTAL
1. (A) Personnel -Salaries $75,269.00
(B) Personnel -Fringe Benefits 10,043.00
C) Personnel -Travel 0.00
2. Materials and Supplies 3,015.00
3. E uipment 3,236.00
4. Other Costs 9,437.00
TOTAL BUDGET $101 000.00
Cash Match $0.00
In-kind Match $0.00
Approved: U,tteM.u.4 IZ `/,uw,~,yyd
Nnme: I~eroniea Trevino
Title: Director
Dnte: / -,2 6-0 9
10-
Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept 1, 2008 thru August 31, 2009
(1a) Personnel -Salaries
FY09
A
Position or Title B
Number of
Staff for
Position C
Average Full
Time Monthly
Salary D
Percent of
Time on
Budgeted
Position E
Number of
Months
Employed F
Cost
(BxCxDxE)
(Total)
Case Mana er II 1 2,552.50 50% 12 15,315.00
Case Mana er#1 1 2,701.17 100% 12 32,414.00
Case Mana er #2 1 2,295.00 100% 12 27,540.00
TOTAL SALARIES Total 75,269.00
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Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept 1, 2008 thru August 31, 2009
(1 b) Personnel -Fringe Benefits (Employer's Share)
FY09
Fringe Benefits Based on (1a) Salaries Paid* Fringe Benefits
Based on (1a)
Salaries Paid
Casemana er II 1,389.00
Casemana er#1 6,171.00
Casemana er #2 2,483.00
TOTAL FRINGE BENEFITS $10,043.00
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Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept 1, 2008 thru August 31, 2009
(2) Materials and Supplies
FY09
Description and Basis for Cost Total
Routine office supplies $1,515.00
School su lies 1,000.00
Summer Pro ram Su lies 500.00
0.00
0.00
TOTAL CONSUMABLE SUPPLIES $3,015.00
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Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept 1, 2008 thru August 31, 2009
(3) Equipment
FY09
Description and Basis for Method Used Total
Valuation lease, rent, purchase, etc.)
Copier Lease Lease 3,236.00
TOTAL TRAVEL $3,236.00
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Attachment B-1
Communities In School, Corpus Christi, Inc.
Budget Information Forms
Contract Period: Sept 1, 2008 thru August 31, 2009
(4) Other Costs
FY09
Descri tion and Basis for Cost Total
Telephones $937.00
Bus Transportation $1,500.00
Snack/Food Provisions $3,500.00
Reco nition Incentives and Scholorshi s $3,500.00
TOTAL OTHER COSTS $9,437.00
SUBCONTRACTOR: Communities In Schools, Inc. Request No.
CONTRACT PERIOD: 09/01/2008 to 08/31/2009 Reporting Month
TITLE: Community Youth Development Prograln
Attachment B-2
BUDGETED INFORMATION SUMMARY AND REIMBURSEMENT REQUEST
(I)-(2) *City use
Amount (I) YTD (2) Y"LD Amount Only
Budgeted Expended Invoiced Requested* Amnt. Paid
Personnel -Salaries
Case Manager II 15.315.00
Case Manager # I 32,414.00
Case Manager # 2 27,540.00
TOTAL. 75.269.00
Personnel - Prinee
Case Manager II 1.389A0
Case Manager # 1 6,171.00
Case Manager # 2 2,483.00
TOTAL 10,043.00
Personnel -Travel
None 0.00
TOTAL 0.00
Materials and Sunolies
Routine oftice supplies 1,515.00
School supplies 1,000.00
Summer program supplies 500.00
TOTAL 3,015.00
Rental, Lease or Pwrohase
of Equipment
Copier Lease 3,236.00
TOTAL 3,236.00
Other Cosls
Telephones 937.00
Bus Transportation 1,500.00
Snack/Pood Provisions 3,500.00
Recognition Incentives 3.500.00
TOTAL 9,437.00
'TOTAL 101,000.00
* Amounts expended cannot exceed amount budgeted.
I certify that the expenditures shown above are true and that supporting documentation
is attached to substantiate them.
Date
Subcontractor's Authorized Signature
Payment Authorization Signature
Date
_tq_
Attachment B-3
Communities In Schools, Corpus Christi
Budstet Narrative
(1 a) PERSONNEL -SALARIES - $75,269.00
Salaries reflect the projected estimated salary for staff for FY 2008/2009 the Project
Coordinator will oversee the program and work closely with Casemanagers in
providing services, as well as the recruitment and training of mentors/volunteers.
He/she will monitor all aspects of the program and be responsible for the completion
of the CYD monthly Status Reports. The Senior Casemanager will be a backup to
the Project Coordinator and work closely with him/her in facilitating the mentor
component as well as maintaining a caseload on one of the campuses. The
Casemanager II will also participate in the completion of monthly documentation.
The Casemanager II and Casemanagers will be responsible for their campus only.
They will prepare, coordinate, and implement direct services. All staff will work as a
team to provide direct services and ensure the success of the students and their
families. All staff is responsible for doing home visits on a regular basis. All CYD
staff is 100% cost allocated to the program. There are no administrative salaries
included in this proposal. All administrative salaries are in-kind services provided by
CIS.
(1 b) PERSONNEL -FRINGE BENEFITS - $10,043.00
Fringe benefits include FICA at the rate of 7.65%, SUTA at the rate of 1.0%,
Worker's Comp at the rate of $0.93%; insurance at $275 per employee per month,
retirement at 3% of gross salary after 2 (two) years of employment.
(1b) Personnel -Fringe Benefits (Employer's Share)
Fringe Benefits Based on (1a) Salaries Paid* FY 2009
FICA/MEDICARE 7.65%) $5,758.
SUTA (1 %) $9,000 per employee (2 empl at $9,000 = $18,000 x
1 % _ $180 & 1 em I at $4,500 x 1 % _ $45 225•
Workers Com ensation Total Salaries x 0.93% 700.
Insurance ($275 x 12 for 1 staff and 2 staff only life $2.50 x 12 x 2) 3,360.
*Fringe benefits include FICA, SUTA, Retirement, Insurance, and Workers Compensation
TOTAL FRINGE BENEFITS $10,043.
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(1c) PERSONNEL -TRAVEL - $0.00
Travel mileage will cover approximately 100 miles per month for 8 months for 3 staff
at approximately $0.48 per mile (the agency's approved rate per mile) for home
visits, meetings, picking up CYD supplies, and to recruit mentors, facilitate, attend
mentor meetings, and/or meeting with mentor/mentee on CYD sites.
(2) SUPPLIES - $3,015
Office Supplies - $1,515./ yr. per Routine office supplies for staff such as but not
limited to: copy paper, pens, pencils, note pads, printer cartridges, diskettes,
markers, binders, adding machine tape, blank video tapes, cassette tapes,
publishing programs software, graphics programs software, art and crafts supplies.
Consumable supplies are for T-shirts, uniforms, costumes, and other consumable
supply needs for students. Consumable supplies also include any article, items, or
equipment costing not sufficiently enough to be considered major equipment items
and having a useful life expectancy of less than two (2) years, and other consumable
supplies. School Supplies - $1,000 School supplies for students such as but not
limited to writing tablets, notebook paper, pens, pencils, pocket folders, scissors,
glue, construction paper, supplies for student's use in mentoring and/or activities and
any other supplies needed for the student. Summer Program - $500 To purchase
supplies such as but not limited to arts & crafts, T-shirts for field trips during the
summer program, models, sewing kits and any other supplies needed for the
summer program.
(3) EQUIPMENT - $3,236
Includes the cost of leasing two machines. One copier at approximately
$223.70/month and 1 copier at approximately $182/month.
OTHER - $9,437
Insurance - $0 A rate is not determined until year-end. A premium is paid in
advance and the difference is paid after more accurate and/or actual numbers of
students and activities can be determined and/or estimated.
Telephone - $937 $36 x 8mos x 2 stall for cell phones/radios monthly plans = $577;
$45 x 8 mos -hard line. Cost for a telephone line, fax services, and 6
telephone/walkie-talkie plans for employees to use at all times for communication.
Other communication expenses could include items such as a-mail, or any other
unforeseeable means of allowable communication cost.
Bus Transportation - $1,500 Generally CIS maximizes its financial resources by
utilizing CCIS bus transportation system, which is the best value. However, if at
anytime CCISD bus transportation cannot accommodate, CIS will utilize other
alternative transportation system. CCISD bus transportation is used for education
field trips for CYD youths during school year and especially during the Summer
Program.
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Postage - $0 Cost necessary for postage such as but not limited to announcements,
correspondence to parents, mentors, principals, school staff, business donors,
service providers, and many others.
Snack/lunch provisions - $3,500 Cost for snacks or lunch provisions provided to
CYD youths. Food for field trips and activities provided to CYD youths during school,
after school and summer program.
Recognition Incentives, and Scholarships - $3,500 Cost pays for youth
registration fees, entry fees, awards, trophies, certificates, scholarships, and other
cost for participants in mentoring/activities such as but not limited to softball,
baseball, kickball, football, basketball, bowling, miniature golf, museums, twirling,
cheerleading, ballet, jazz, ballet folklorico dancing, guitar, entry fees for educational
institution such as NASA, skating, and any other form of life enhancing recognition,
incentive, and/or scholarships, and other recognitions for CYD youths to participate
in such activities.
Service Provider - TAMUCC - $0 Cost for services of providing CIS with Part-time
recreational personnel to help with after school activities on school sites.
_i~_