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Home My WebLink AboutC2009-077 - 2/2/2009 - NAAmendment No. 1 to Community Youth Development Contract with SERCO of Texas SERCO of Texas, a Texas for-profit corporation ("Subcontractor") and the City of Corpus Christi, Texas, ("City'), agree to amend the FY2009 Community Youth Development Contract ("Contract") as follows: The Contract is amended to increase funding to the Subcontractor, by $15,000, from $60,000 to $75,000. The number of youth to be served by Subcontractor is amended, to increase from 420 youth to 570 youth. 3. The Summary Budget FY 09 (Exhibit 61) is replaced with the attached Exhibit B1 which reflects the revised total budget. 4. All other terms and conditions of the Contract remain in effect. IN WITNESS of the foregoing provisions the parties have executed and delivered this Agreement as of the date set forth below. The effective date of this Amendment shall be the last date of execution by either of the parties to this Agreement. SERCO of Tex By: ~ Title: ~ Date: l-23-09 CITY OF~ORPUS CHRISTI By: ~ .rte Title: ~ Dat a-a-~~i Agreed as to form: a a o By: ~ ~." Lisa Aguilar, As ~ tant City Attorney For the City Attorney A7lEST: ,,. C17Y SECq~-~~ 2009-077 02/02/09 SERCO of Texas B1 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008 -Aug. 31, 2009 Summary Budget FY09 COST CATEGORY TOTAL 1. (A) Personnel -Salaries $12,875.00 B Personnel - Frin a Benefits 4,150.00 C Personnel -Travel 1,053.00 2. Materials and Su lies 6,207.00 3. E ui ment 3,080.00 4. Other Costs 47,635.00 TOTAL BUDGET $75 000.00 Cash Match In-kind Match $0.00 $53,460.00 Vice-President -12- B1 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008 -Aug. 31, 2009 (1a) Personnel -Salaries FY09 A Position or Title B Number of Staff for Position C Average Full Time Monthly Salary D Percent of Time on Budgeted Position E Number of Months Employed F Cost (BxCxDxE) (Total) Pro ram Liaison 1 3,750.00 25% 12 11,250.00 Fiscal Staff 1 5,416.68 3% 12 1,625.00 TOTAL SALARIES Total 12,875.00 -13- 61 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008- Aug. 31, 2009 (1b) Personnel -Fringe Benefits (Employer's Share) FY09 Fringe Benefits Based on (1a) Salaries Paid* Fringe Benefits Based on (1a) Salaries Paid Pro ram Liaison $3,626.00 Fiscal Staff 524.00 TOTAL FRINGE BENEFITS $4,150.00 -14- 61 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008 -Aug. 31, 2009 (1c) Personnel -Travel FY09 Type of Expense (transportation, food, lodging, mileage) Purpose (Destination and Benefits to Program) Total ileage 58.5 cents per mile reimbursement based on 150 miles per month x 12 months=1,800 miles for staff to conduct program facilitation, attend meetings, visit employers, visit campus sites, recruit mentors, community stakeholders, s onsors, etc ,053.00 TOTAL TRAVEL $1,053.00 -15- B1 -Budget Information Forms SERCO of Texas Contract Period: Sept. 7, 2008 -Aug. 37, 2009 (2) Materials and Supplies FY09 Descri tion and Basis for Cost Total Purchase of curriculum materials and office supplies for sites such as bu not limited to: copy paper, flip charts, pens, pencils, CDs, cartridges, software, diskettes, copy paper, resume paper, notebooks, name tags, community service supplies, etc. _ $750 x 3 sites + Office $1,007 3,257.00 PSAT and SAT exam fees ($30 x 30) 900.00 Recreational supplies for Saturday team building activities (indoor/outdoor) 650.00 T-shirts for participants (200 x $7/each) to wear for community service 1,400.00 events, college tours. field trips etc. TOTAL CONSUMABLE SUPPLIES $6,207.00 -16- B1 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008 -Aug. 31, 2009 (3) Equipment FY09 Description and Basis for Valuation Method Used (lease, rent, purchase, etc.) Total Laptop Computer & on-site computer Purchase 2,600.00 Co Machine - $40/mth x 12 mths=$480 Rental 480.00 TOTAL TRAVEL $3,080.00 _17_ B1 -Budget Information Forms SERCO of Texas Contract Period: Sept. 1, 2008 -Aug. 31, 2009 (4) Other Costs FY09 Descri tion and Basis for Cost Total Contract Labor/Consultants: 3 School Campus Program $21,260.00 Su ervisors 3 $30.00/hr. x 132 hrs.) =$11,880. 4-wk Summer Pro ram 76 hrs x $30/hr = $2,280 Prnnram Cnnsultanr n A~/ nr aan nnn = a~ Fnn Other Contract labor: to be rocured for Youth Summit 7,000.00 speaker fees ($3,500) and facility rental and food for event $2,500 to romote leadershi develo ment. Pro ram Fee for simulated exercises $500 x 2 = $1,000 Food for field tri sand after school activities $289/mo. 5,279.00 X 11 mos. _ $3,179; Weekend ro ram activities once a mo. x 10 mos. $100/mo. _ $1,000. Summer ro ram snacks ~ $150/wk x 4 wks = $600. Food cost for mentor Educational Field Trios -Bus and/or Van Rental for visits I 7 X00 001 to em to ers, overnment institutions and educational learnin activities $200/bus x 1 tri /mo. x 9 mos. _ $1,800 + $1000 for summer ro ram field tri s. Trans ortation to colle a cam uses & NASA b charter buses Ccil $1.500/bus x 3 buses x 1 trio = $4.500. cone a wur ror 4u oum anc cna erones L ~ i uea = $400. NASA ent fee $10ea x 150 outh = $1,500. Liability Insurance - Projected costs based on ex erience. 1,000.00 Audit -. Cost projected based on experience. 600.00 Printing/Copying -Training & marketing materials for 1,500.00 mentoring component @ $750 x 2 sites. Postage @ $200 x 3 sites=$600 + office @ $870. 1,470.00 -18- Telephone - $18.75/mth x 12 mnths =$225.00 -19- SUBCONTRACTOR: SERCO of Texas Request No. CONTRACT PERIOD: 9/01/2008 to 8/31/2009 Reporting Month TITLE: Community Youth Development Program ATTACHMENT B-2 BUDGETED INFORMATION SUMMARY AND REIMBURSEMENT REQUEST (1) - (2) *City Use Amount (1) YTD (2) YTD Amount Only Budgeted Expended Invoiced Requested* Amnt. Paid Personnel -Salaries Program Liaison 12,875.00 TOTAL 12,875.00 Personnel -Fringe Program Liaison 4,150.00 TOTAL 4,150.00 Personnel -Travel Mileage 1,053.00 TOTAL 1,053.00 Materials and Suoolies Supplies 3,257.00 Exam Fees 900.00 Recreational Supplies 650.00 Promotionalltems 1,400.00 TOTAL 6,207.00 Equipment Laptop Computer 3,080.00 TOTAL 3,080.00 Other Costs Contract Labor 21,260.00 Youth Summit 7,000.00 Food & Snacks 5,279.00 Educational Field Trips 7,300.00 Training 101.00 Registration Fees 1,900.00 Liability Insurance 1,000.00 Audit Costs 600.00 Printing/Copying 1,500.00 Postage 1,470.00 Telephone 225.00 TOTAL 47,635.00 TOTAL 75,000.00 Amounts expended cannot exceed amount budgeted. I certify that the expenditures shown above are true and that supporting documentation is attached to substantiate them. Subcontractor's Authorized Signature Date Paymext~Authorization Signature Date Attachment B-3 SERCO of Texas Budget Narrative Personnel -Salaries: $12,875.00 Salary for SERCO CYD Program Liaison to ensure the successful implementation and operation of day to day activities for the 2008-2009 program years. Program Liaison @ $45,000/yr @ 25% FTE _ $11,250. Duties include: direct supervision of program staff and the recruitment, screening and training and ongoing support of mentors and ensuring compliance with contract guidelines. Fiscal Staff @ $65,000/yr @ 2.5% _ $1,625. Duties include: processing of Program Liaison payroll, accounts payable for program and processing of monthly billing (including communication with CYD Program Manager). Total cost=$12,875. Personnel -Fringe Benefits: $4,150 Fringe benefit breakdown: FICA 7.65%, UA .58%, Worker's Compensation .0061 % and HealthM/elfare 24%. CYD Program Liaison - $3,626.00; Fiscal Staff - $524.00. Total cost=$4,150 Local Travel: $1,053 58.5 cents per mile reimbursement based on 150 miles per month x 12 months=1,800 miles for staff to conduct program facilitation, attend meetings, visit employers, visit campus sites, recruit mentors, community stakeholders, sponsors, etc Total cost = $1,053. Equipment: $3,080 One Laptop at $1,000 each= $1,000. Cost of one on-site computer at campus=$1,200 and partial cost of another on-site computer=$400 (remainder of cost provided by grant award from Best Buy). Rental of Copier - $40/month x 12 months = $480.00 Total cost _ $3,080. Materials and Supplies - $8,207 Educational materials and testing fees: Purchase of curriculum materials and office supplies for sites such as but not limited to: copy paper, flip charts, pens, pencils, CDs, cartridges, software, diskettes, copy paper, resume paper, notebooks, name tags, community service supplies, etc. _ $750 x 3 sites + office $1,007= $3,257. PSAT and SAT exam fees ($30 x 30) _ $900. Recreational supplies for Saturday team building activities (indoor/outdoor) _ $650. T-shirts for participants (200 x $7/each) to wear for community service events, college tours, field trips, etc. _ $1,400. Total cost = $6,207. 21 Other Costs: $47,635. Contract Labor/Consultants: 3 School Campus Program Supervisors (3 @ $30.00/hr. x 132 hrs.) =$11,880. 4 week summer program facilitation-76 hrs x $30/hr=$2,280. Program Consultant @ 9% of $60,000=$5,600. The Program Consultant and Liaison will work closely with school campus staff to ensure that program objectives and components are being carried out as contracted. Coaches and referees to facilitate Sex Can Wait-Play Basketball Hoop fest=$1,500. Total Contract LabodConsultant = $21,260. Other Contract labor: to be procured for: Youth Summit speaker fees ($3,500) and facility rental and food for event ($2,500) to promote leadership development. Facilitation of simulated exercise, Independent City, @ 2 campus sites ($500 x 2) _ $1,000. Total Other Contract Labor cost = $7,000. Food for field trips and after school activities @ $289/mo. X 11 mos. _ $3,179; Weekend program activities once a mo. x 10 mos. @$100/mo. _ $1,000; Summer program snacks @ $150 wk x 4 wks=$600. Food cost for mentor recognition reception=$500. Total Food Costs = $5,279. Educational Field Trips -Bus and/or Van Rental for visits to employers, government institutions and educational learning activities @ $200/bus x 1 trip/mo. x 9 mos.= $1,800 + $1000 for summer program field trips. Transportation to college campuses & NASA by charter buses @ $1,500/bus x 3 buses x 1 trip = $4,500. Total Educational Trips costs _ $7,300. Training=$101 Registration fee to attend conference for foster parents and youth to gain skills in working with this special population. Total cost=$101. Registration fee for Texas A&M -Corpus Christi Island Days (college tour) for 40 youth and chaperones @ $10 each = $400. NASA entry fee of $10 each x 150 youth=$1,500. Total Registration fees costs=$1,900. Liability Insurance = $1,000. Projected costs based on experience. Audit = $600. Cost projected based on experience. Printing/Copying -Training & marketing materials for mentoring component @ $250 x 2 sites = $1,500 Postage @ $200 x 3 sites=$600 + office @ $870.00 = $1,470.00 Telephone - $18.75/mth x 12 months = $225.00 TOTAL BUDGET = 75 000 In-Kind: $53,460. Counselor's in-kind salary for mentoring services provided during regular school hours, volunteer /mentors, school facilities for after school and weekend activities, meals for youth (to supplement budgeted meal costs), and discounts on recreational parks. 22