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Home My WebLink AboutC2009-095.1 - 1/27/2009 - Approved4 'sOf ELECTION SERVICES CONTRACT CITY OF CORPUS CHRISTI AND COUNTY OF NUECES THIS CONTRACT is made this 23r~ day of~~" -, 2009, by and between the City of Corpus Christi (hereinafter referred to as "City of Corpus Christi") and Diana T. Barrera, County Clerk (County Election Officer), under authority of Texas Election Code, Section 31.092 (a), for services for the City Election to be held by City of Corpus Christi on Apri14, 2009. This Contract is entered into in consideration of the mutual covenants and promises hereinafter set forth. Paragraph 1. SERVICES OF COUNTY ELECTION OFFICER The COUNTY ELECTION OFFICER shall be responsible for performing the following services and shall furnish the following equipment. (a) Provide laptops, air cards, label printers, and cell phones for processing early voters. (b) Provide Judges Booth Controller (JBC), eSlate equipment and booths for Early Voting and Election Day polling locations. (c) Transport election equipment to polling locations. (d) Provide Early Voting and Election Day technical support for mechanical breakdowns of voting equipment. (e) Scan all mail ballots, tabulate Early Voting results; arrange Early Voting Ballot Boazd meeting, and provide, and provide export file of early voting results. (f) If applicable, program, generate and distribute ballots. (g) Prepare all testing materials and conduct a test of the Electronic Equipment in compliance with Section 127, Subchapter D, of the Texas Election Code. (h) Provide estimated cost of Election by Attachment "A". (i) If applicable, provide Early Voting and Election Day Training. (j) If applicable, provide additional miscellaneous supplies upon request. Paragraph 2. GENERAL CONDITIONS The parties agree that the COUNTY ELECTION OFFICER will perform all services listed in Paragraph 1. Furthermore, the parties agree that the CITY OF CORPUS CHRISTI is obligated to pay all expenses and shall reimburse the COUNTY ELECTION OFFICER and Nueces County with respect to any purchase reasonably made in the programming and transporting of voting equipment. Furthermore, after the election, the COUNTY ELECTION OFFICER will submit to CITY OF CORPUS CHRISTI an itemized statement as shown in Attachment "A" with the exact costs and expenses incurred related to the performance of this contract. CITY OF CORPUS CHRISTI agrees to make payment in conformity with the statement submitted by the COUNTY ELECTION OFFICER within thirty (30) days of receipt of the statement. 1~1~~J ~ SIGNED THIS Z.J~G~AY OF ~~~2009 Diana T. Barrera, County Clerk Armando Chapa, City Nueces County City of Corpus Christi Vueces Couuty, Texas 2009-095.1 Ord. 028039 01/27/09 6t C~tlI1CIL,.Q~ q~q/~ 1~. l;• TAA'!' ~ bsPtE~"FAA NUECES COUNTY County Clerk Department -Election Division OOGNTY OF NV~`~~ Cost Sheet Detail Breakdown Attachment A Contractor: City of Corpus Christi Election For: City of Corpus Joint Election Election Date: Aril 4th, 2009 Project code: 14090402 Components and descriptions Estimated # needed Estimated units) Mrs cnrg Estimated S Cost Per Unit Estimated SVC COST FULL Actual SVC COST FULL rBOR ED. EV B Tabulation Sugoort 5123 Central Count Manager ry.5 oT rate) Early vouno x1 2 41.37 82.74 0.00 5123 Tabulation Supervisor (t.s OT rate) Eanv vouno x1 2 23.00 46.00 0.00 5123 Tabulation Assistant(s) (t5 oT rate) Eanv vouno x1 2 20.00 40.00 0.00 5123 Techniral Support (7.5 or ra[e) Ev Eg x3 6 20.00 120.00 0.00 5123 CC Clerks_Staff Support (t.s OT rare) z1 0 20.00 0.00 0.00 5331 _Judges/AIVClerks (x is nrs eo> 0 8.50 0.00 0.00 5331_Judges/AIVClerks (4nrs rralnings Mrg) 0 8.50 0.00 0.00 5331 _Judges (f/supply pick up/drop off) 0 25.00 0.00 0.00 5126 Temp Personnel-ED Equipt Support (Reg Tlme) 0 12.00 0.00 0.00 5125 Temp Personnel -ED Equipt Support (oT) 0 15.00 0.00 0.00 Early Voting /Ballot Resolution Suggort 5123_ Staff EV Troubleshooting (on-co)))on-site) ib Ev days z s hrs x2 224 20.00 4,480.00 0.00 5123 CC Staff Support (Ballot Rsop x s hours xa 24 18.00 432.00 0.00 1316 -Election Support Staff xt 160 20.00 3,200.00 0.00 5126 EV Temp Clerks - Substagonsrteams (Reg.iime) 0 8.50 0.00 0.00 5125 EV Temp Clerks - Substationsneams (Over lime) 0 12.75 0.00 0.00 5126 EV Temp Clerks -Absr.vogng by Mail, Prep EV (Reg. Time) 0 8.50 0.00 0.00 5125 EV Temp Clerks -nbst. voting by Mail, Prep EV (Over lime) 0 12.75 0.00 0.00 5331_Ballot Board Workers (xhrs) 0 8.50 0.00 0.00 Election Suaaly Pick Ups 5123_CC Staff Support_EV 0 20.00 0.00 0.00 5123_CC Staff Support_ED 0 20.00 0.00 0.00 Election Dav Contract Personnel 5185 -Field Technicians (plus training&mileage) x8 160 20.00 3,200.00 0.00 5325 -Equipment Vendor (HART) Support 0 0.00 0.00 0.00 Proarammina 5123_Technician-Prog.ESlates, DAUB & JBCs x hourly x1 40 50.00 2,000.00 0.00 5123_Technician-Prog. Ballots x hourly (min. thr) x1 10 50.00 500.00 0.00 5123 Staff -L BA Testings (programming, pre-testing 8 public test) x4 128 50.00 6,400.00 0.00 5126 Temp Support -Marking, testing, etc. (Ree.rime) x4 192 15.00 2,880.00 0.00 5123_Mapping_Research, producing & delivery x2 16 50.00 800.00 0.00 5325 Contract Personnel (Audio /translator) x1 6 50.00 300.00 0.00 Training (classes/ 5123 CC Staff Personnel OT (berore samsaa spm) x4 8 20.00 160.00 0.00 5123 CC Staff Personnel (z weekdaysxsnrs) x4 64 18.00 1,152.00 0.00 5125 Temp Support (2 Weekdays x 8 hrs) x2 32 12.00 384.00 0.00 EV B ED Delivery/Pickup Personnel 1 37 6 1 1 316 Delivery Staff Personnel x2 120 20.00 2,400.00 0.00 5126 Delivery Temp Personnel (Reg) 0 12.00 0.00 0.00 5125 Delivery Temp Personnel (oT) 0 15.00 0.00 0.00 U 1 z 3 4 5 s 7 a s to 11 72 13 74 75 i6 77 to 1s zo 21 zz 23 z4 25 zs z7 za zs 30 31 32 33 34 Page 1 of 2 Project Code: 14090402 Components and descriptions Estlmated # ueeaea Estimated units/ HrsChrg Estimated E Cost Per Unlt Estimated SVC COST FULL Actual SVC COST FULL ss EV B ED Warehousing (Prey. Maint.8 etc/ 1315 / 1316 -Staff Personnel x2 240 20.00 4,800.00 0.00 ss 5126_ Warehouse Temp Personnel (Reg) 0 12.00 0.00 0.00 s7 5125_Warehouse Temp Personnel (or) 0 15.00 0.00 0.00 Other Suaoort Functions (Prep. develoa.8 aroduce) sa Staff Personnel (clerical operations) x1 40 18.00 720.00 0.00 ss Fringe 8 Benefits -Part-Time Clerks (8.84%) 0 0.00 700.00 0.00 ac Fringe 8 Benefits -Full-Time Staff (17.15%) 1 3,000.00 3,000.00 0.00 at 5541 Mileage -travel -Election workers (@ .49 rate p/m) 500 0.49 245.00 0.00 EV & ED EQUIPMENT RENTAL a2 Laptop Equiptment (usage fee -equipment, aircard 8 etc) 16 50.00 800.00 0.00 as JBC Equipment f/ED (each) 95 160.00 15,200.00 0.00 as JBC Equipment f/EV (earn) 12 160.00 1,920.00 0.00 a5 DAUs Equipment f/ED (eacn> 95 160.00 15,200.00 0.00 as DAUB Equipment f/EV (eacn) 12 160.00 1,920.00 0.00 a7 Estate Equipment f/ED (eacn> 174 160.00 27,840.00 0.00 as Estate Equipment f/EV (aeon) 45 160.00 7,200.00 0.00 ae Tally Equipment KTeslings (earn) 2 160.00 320.00 0.00 so Tally Equipment f/EV, Post, 8 Finalizing (eacn> 1 160.00 160.00 0.00 st Ballot Now Equipment (eacn) 3 160.00 480.00 0.00 52 Ballot Printing -Mail, test, & emergency (Galt. (a~$o.te) 1200 0.10 120.00 0.00 53 Ballot Printing - Outsourced /Sample ballots 0 0.00 0.00 0.00 DE LIVERY & TRANSPORTATION sa 5435-Vehicles-lease truck(s) 0 0.00 0.00 0.00 55 County Vehicles (usage tee, fuel, mileage 8 other operational vests) 120 25.00 3,000.00 0.00 MI SCELLANEOUS ss 5414_Public Notice (Public Testing) 1 350.00 350.00 0.00 57 5414_Legal Notice (Advertisement) 0 0.00 0.00 0.00 se 5231/5235_Telephone,Cells&Utilities tmu: conoeum°m°am°. sir.) x14 15 8.00 1,680.00 0.00 sa 5231 _ Data /Air Service x14 15 8.00 1,680.00 so 5211_ EV Mail Kits 0 0.00 0.00 0.00 st 5211_ Election Supply Kits 0 0.00 0.00 0.00 sz 5211/5212_Misc. Supplies (for mail prep, pick up 8 dislrb) 1 200.00 200.00 0.00 sa 5217 Postage (pcs) + Fed Ex 200 0.69 138.00 0.00 sa 5422 Building 8 Space Rental 0 0.00 0.00 0.00 ss Rental of EV/ED Carts (each) 95 5.00 475.00 0.00 ss Rental of EVIED Supply Bag 8 Boxes (each) 95 5.00 475.00 0.00 s7 Rental of EV/ED Signs (each) 95 5.00 475.00 0.00 se 5435_ Misc. Lease Equipment (Ballot Now Backup) 0 0.00 0.00 0.00 IN TER DEPARTMENTAL COSTS ss County Clerks Office (Admin suppon) x1 1 1,800.00 1,800.00 0.00 70 1250_ Auditor's Office (payroll processing) 0 0.00 0.00 0.00 71 Data Processing (IT mainframe services) 0 0.00 0.00 0.00 72 Records Management 0 0.00 0.00 0.00 SERVICES SUBTOTAL 119,474.74 0.00 AD MINISTRATIVE COST 10% 11,947.47 0.00 7a 1316_Election 10%Administration Fee (operation overheatl w/o County) EQUIPMENT SERVICE ESTIMATED GRAND TOTAL $131,422.21 $0.00 Prepared by Election Unit, County Clerk Department March 5, 2009 `Equipment fee increase approved by Commissloners Court 0?/1B/2009. M.1HectionslELECTION 2009\Gty or Crp Christi April 4 2009\Contractsl[.Attachment A_Estimete.xls]brkdwn Page 2 of 2