HomeMy WebLinkAboutC2009-108 - 3/4/2009 - NACITY OF CORPUS CHRISTI
AMENDMENT NO.2
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and ARCADIS U. S.. INC. hereinafter
called "Engineer", agree to the following amendments to the Contract for Engineering Services
for McBride Lift Station and Force Main (Project No. 7287), as authorized and
administratively amended by:
Ori final Contract November 11, 2003 Motion No. M2003-400 $308,620.00
Amendment No. 1 Jul 9, 2004 Administrative A royal $0.00
EXHIBIT "A" OF THE ORIGINAL CONTRACT, SECTION 1. SCOPE OF SERVICES, PART A.
BASIC SERVICES, shall be modified as follows:
1. PRELIMINARY PHASE: Not Applicable (100% complete)
2. DESIGN PHASE (REMAINING TASKS TO BE PERFORMED)
Prepare the 100% submittal of Plans, Specifications and Estimate package.
Additional force main and sanitary sewer drawings will not be created and the
60% plan and profile sheets will be utilized to produce the 100% submittal. The
City has accepted the 60% analyses and design (i.e. horizontal and vertical
alignments, structural details, etc.) and changes to design of the system is not
included in this Scope of Work. Non-significant changes to address the 60%
review comments will be addressed and are included in this Scope of Work.
The following sheets/tasks will be created to produce the 100% submittal:
• Address the 60% design comments (refer to Attachment No. 1)
• SW3P Summary Sheet
• Traffic Control Plan consisting of a Construction Sequence Summary (one
sheet) and TXDOT Standards
• Electrical and Controls sheets for proposed lift station
• Reprint 60% sheets with new dates
• Provide miscellaneous CADD annotation updates to 60% sheets
• Mail plans to utility owners to obtain input from the utility owners
• Develop Specifications and update construction estimate
A prefinal set of plans will be submitted to the City before final signed and sealed
drawings are submitted.
3. BID PHASE
a. participate in the pre-bid conference.
b. assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda
or other revisions necessary to inform contractors of approved changes prior to
bidding.
2009-108 AMEND. NO. 2
03/04/09 Pa e 1 of 4
RV287W MENOMENT NO. 2WMENDMENT NO. 2
Arcadis U.S.
d. attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. in the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
CONSTRUCTION PHASE
a. participate in pre-construction meeting.
b. review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. review field and laboratory tests.
d. provide interpretations and clarifications of the contract documents for the
contractor and authorize minor changes, which do not affect the contractor's price
and are not contrary to the general interest of the City under the contract.
e. make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. prepare change orders (coordinate with the City's construction division); provide
interpretations and clarifications of the plans and specifications for the contractor
and authorize minor changes which do not affect the contractor's price and are not
contrary to the general interest of the City under the contract.
g. make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. as applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia format"
suitable for viewing with Microsoft's Internet Explorer, version 3.0. As a minimum
the Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imaging for Win95 (Wang) and Microsoft Imaging Composer. Deliver the manuals
on a CD-ROM, not on floppy disks.
i. review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line' drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system.
AMEND. NO. 2
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H:\USERS2\HOME\VELMAP\GEN\WASTEWATER\728MMENDMENT NO. 2V~MENDMENT NO. 2
EXHIBIT "A" OF THE ORIGINAL CONTRACT, SECTION 1. SCOPE OF SERVICES, PART B.
ADDITIONAL SERVICES, shall be modified as follows:
Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures. The
A/E will prepare and submit all permits as applicable to the appropriate local, state, and
federal authorities, including, but not limited to:
a. Prepare TXDOT Permits/Amendments.
b. Perform two utility coordination meetings. ARCADIS may request from
utility owners to perform potholes. If additional utility coordination
meetings are needed to resolve utility conflicts, additional compensation
will be requested from the City.
2. Right-of-Way (ROW) Acouisition Survev. This item is deleted from the Contract entirely.
3. Topographic Survev. Not applicable.
4. Environmental Assessments. Prepare an environmental site assessment. An allowance
of $18,000.00 has been budgeted for this task. Depending on the City and project
requirements, the fee may be higher or lower. A Scope of Work and fee will be prepared
in the future and submitted to the City for review and approval consideration.
5. Geotech Report. Not applicable.
6. Construction Observation Services. This item is deleted from the Contract entirely.
Start Up Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components, systems, and related appurtenances if
needed and required.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
9. Provide SCADA Documentation. Provide standardized SCADA documentation, which will
include PFDs, P&IDs, loop sheets, logics, SCADA architecture, DCS I/O lists, instrument
lists, tie-in lists, piping lists, equipment lists, and instrumentation specification sheets.
10. Feasibility/Route Studies or Engineering Reports. Not applicable.
AMEND. N0.2
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H \USERS2U10ME\VELMAP\GEN\WASTEWATERV28]WMENDMENT NO. 2W MENDMENT NO. 2
EXHIBIT "A" OF THE ORIGINAL CONTRACT, SECTION 2. SCHEDULE, shall be modified
as follows:
Final plans will be submitted within 160 days from the Notice to Proceed date and the execution
of this amendment by the City
EXHIBIT. "A" OF THE ORIGINAL CONTRACT, SECTION 3. FEES, PART C. SUMMARY OF
FEES, shall be modified as specified in EXHIBIT "A" SUMMARY OF FEES.
All other terms and conditions of the November 11, 2003 contract between the City and
Engineer, and of any amendments to that contract, which are not specifically addressed herein
shall remain in full force and effect.
CITY OF CORPUS CHRISTI ARCAD S . S., INC.
By ~~n~-- 3 -y.o~ By Mso z-z3-~q
Oscar Martinez Date Alfons P. Garza, . E. Date
Assistant City Manager Project Manager
7330 San Pedro, Suite 648
San Antonio, TX 78216
RECOM~M'/E~/y~ED ~/ (210) 541-8822 Office
B ~i'~~~ /Z~~~/ X210) 541-8860 Fax
Y
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, Cit ecretary
APPR VED AS TO RM
By ~ ~ a~
Assistant City A orney Date
Project Number: 7287
Funding Source: 550950-4500-0000 -200452
Encumbrance Number: E7287AAR
AMEND. NO. 2
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H:\DSERS2\HOME\VELMAP\GEN\WASTEVJATER\7287WMENDMENT N0.2WMENDMENT N0.2
CITY OF CORPUS CHRISTI
AMENDMENT N0.2 TO
CONTRACT FOR PROFESSIONAL SERVICES FOR
MCBRIDE LIFT STATION AND FORCE MAIN PROJECT NO. 7287
Project Description
ARCADIS submitted the 60% set of construction plans in April of 2005 to the City of Corpus
Christi. The City reviewed and provided comments that ARCADIS will address. The purpose
of this Amendment No. 2 is to provide a Scope of Work and tasks that ARCADIS will perform
to complete the 100% Plans, Specification and Estimate package and other additional services
tasks as summarized on the following page.
Scope of Work and tasks:
Consultant will perform the following BASIC SERVICES tasks.
A. PRELIMINARY PHASE: NOT APPLICABLE, 100% COMPLETED.
B. DESIGN PHASE (REMAINING TASKS TO BE PERFORMED)
1. Prepare the 100% submittal of Plans, Specifications and Estimate package.
Additional force main and sanitary sewer drawings will not be created and the
60% plan and profile sheets will be utilized to produce the 100% submittal. The
City has accepted the 60% analyses and design (ie. Horizontal and vertical
alignments, structural details, etc.) and changes to design of the system is not
included in this Scope of Work. Non-significant changes to address the 60%
review comments will be addressed and are included in this Scope of Work. The
following sheets/tasks will be created to produce the 100% submittal:
Address the 60% design comments (refer to Attachment 1),
• SW3P Summary Sheet,
• Traffic Control Plan consisting of a Construction Sequence Summary (one
sheet) and TxDOT Standards,
• Electrical and Controls sheets for proposed lift station,
• Reprint 60% sheets with new dates,
• Provide miscellaneous CADD annotation updates to 60% sheets,
• Mail plans to utility owners to obtain input from the utility owners, and
• Develop Specifications and update construction estimate.
A prefinal set of plans will be submitted to the City before final signed and sealed
drawings are submitted.
C. BID PHASE: refer to original contract Scope of Work.
AMENDMENT NO. 2
ATTACHMENT NO. 1
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D. CONSTRUCTION PHASE: refer to original contract Scope of Work.
Consultant will perform the following ADDITIONAL SERVICES tasks.
A. PERMITTING
1. Prepare the TxDOT Permit.
2. Perform two utility coordination meetings. ARCADIS may request from utility
owners to perform potholes. If additional utility coordination meetings are needed to
resolve utility conflicts, additional compensation will be requested from the City.
B. ROW ACQUISITION SURVEY (NOT APPLICABLE)
C. TOPOGRAPHIC SURVEY (NOT APPLICABLE)
D. ENVIRONMENTAL ASSESSMENT:
Prepare an environmental site assessment. An allowance of $18,000.00 has been
budgeted for this task. Depending on the City and project requirements, the fee may
be higher or lower. A Scope of Work and fee will be prepared in the future and
submitted to the City for review and approval consideration.
E. GEOTECH REPORT (NOT APPLICABLE)
F. CONSTRUCTION OBSERVATION SERVICES (NOT APPLICABLE)
G. START UP SERVICES (REFER TO ORIGINAL CONTRACT)
H. WARRANTY PHASE (REFER TO ORIGINAL CONTRACT)
I. SCADA (REFER TO ORIGINAL CONTRACT)
J. FEASIBILITY/ROUTE STUDIES OR ENGINEERING REPORTS (NOT
APPLICABLE)
SCHEDULE: final plans will be submitted within 160 days from the Notice to Proceed
date and the execution of this amendment by the City.
AMENDMENT NO. 2
ATTACHMENT NO. 1
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AMEND. NO. 2
EXHIBIT "A"
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~,y~ City of
^ COI'pUS CITY OF CORPUS CHRISTI
Cj]I'1St1 DISCLOSURE OF INTERESTS
~~
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: ARCADIS U. S.. INC
STREET: 7330 San Pedro. Suite 648 CITY: San Antonio, TX ZIP: 78216
FIRM is: 1. Corporation X 2. Partnership 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name ~ Title
NIA
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3% or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: Alfonso P. Garza P. E. Title: Project Manager
ype or n
Signature of Certifying Person:- r`^ 5' Date: 2 2 3 d~
EXHIBIT "B"
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructroely held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "B"
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