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Home My WebLink AboutC2009-117 - 3/16/2009 - NAAmendment No. 1 PRE-PLANNING FOR EMERGENCY RECOVERY OPERATIONS AGREEMENT FOR ENGINEERING SERVICES The City of Corpus Christi, Texas, hereinafter called "City', and HDR Engineering, Inc., hereinafter collectively called "Engineer", hereby agree to the amendment of the original contract approved by Motion 2008-039 on February 29, 2008: Additional Services Task 36 - 2009 Annual Hurricane Season Implementation Services is authorized. The scope of work is set forth in the proposal letter attached as Exhibit A-1. Article III is amended to read: ARTICLE III -FEES AUTHORIZED The City will pay the Consultant an additional not to exceed fee of 35,500.00 for a restated not to exceed total fee of $122,000.00. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified. The fee consists of: an original contract fee of $88,500.00; and a fee for Amendment No. 1 in an amount not to exceed $35,500.00. The Consultant will provide Task 63 - 2009 Annual Hurricane Season Implementation Services as part of this amendment. The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services completed. The City shall make prompt payments in response to Consultant's statements for Professional Services. Billing for services provided will be based on the Consultant's estimate of the percent of services complete at the time of billing. Engineer will submit monthly statements for work authorized by the City Engineer and performed by the Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the proportion of the total services actually completed at the time of billing. The City will make prompt monthly payments in response to Consultant's monthly invoices. All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The letter shall state the number of the current invoice, the contract fee for each task, the amount previously invoiced for each task, and the current amount due. Invoices may be organized as required to accommodate funding sources. Contractor management services will be authorized, at the sole discretion of the City Manager, or his designee, in the event of a hurricane, tornado, flooding, or other major natural or man-caused disaster. The Engineer may be verbally directed to initiate services pending the issuance of a future amendment in writing. Times and material romnonents will include those services provided in association with a specific 2009-117 )pre-event mobilization, (b) coordination of DAT activities, (c) 03/16/09 operations center to coordinate response contractors, (d) select HDR Engineering Page 1 of 2 monitoring of the contractors operations, (e) coordination with FEMA and the state on reimbursement issues, and (f) other services as may be requested by the City. Summary of Fees: Tasks Descri tion Fee BASIC SERVICES A Contract Development, Regulatory Review, RFP/RFO Preparation, Contracting Assistance & Annual Workshop $88,500 BASIC SERVICES SUBTOTAL $88 500 ADDITIONAL SERVICES B1 Contractor Monitorin &Mana ement Su ort To Be Ne otiated/Authorized B2 Debris Mana ement er FEMA Pilot Pro ram To Be Ne otiated/Authorized B3 Annual Hurricane Season Im lementation $35,500 64 Annual Contract Review To Be Ne otiated/Authorized B5 Mana ement of Contractor Services To Be Ne otiated/Authorized ADDITIONAL SERVICES SUBTOTAL $35 500 TOTAL 122 000 All other terms and conditions of the February 29, 2008 contract, as amended, between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI By: ~~ ~7 YYt a..z~- 3 ~ f~ .0 9 Oscar Martinez ~ Date Assistant City Manager ATTEST: 0 ~ ~~~C City Secretary - D e APP OVED AS T FORM: ~'f3p Assistant City Attorney Dat RECOMMENDED: Pete Anaya. P.E., Date Director -Engineering Services HDR ENGINEERING, INC sy: ~ ~ ~~~ Autho ' epre ntative Date SC, t ce c c~r~efrr G 400~3f} tl yJ Page 2 of 2 February 25, 2009 Mr. Kevin Stowers Department of Engineering Services City of Corpus Christi PO Box 9277 Corpus Christi, Texas 78469-9277 RE: AMENDMENT 1 FOR YEAR. 2. (2009) OF CITY OF CORPUS CHRISTI'S PRE- POSITIONED CONTRACTS FOR POST-HURRICANE / DISASTER RECOVERY OPERATIONS FOR 2008 - 2012, CITY PROJECT # 90042. Dear Mr. Stowers: Yesterday we sent you a letter requesting that you authorize the Notice to. Proceed for Year 2 of the pre-positioned contract program with an associated fee of $35,500.00. Below is our revised scope of work and schedule. PROPOSED SCOPE OF WORK (revised February 24, 20091 Here is a very brief summary of the work we expect to do in Year 2. The detailed scope of work is included in the original contract. documents. 1. Conduct the. annual review of the damage assessment program and debris /hazardous waste contracts and verify that the firms under contract remain capable of providing the necessary services. 2. Provide an updated contractor contact information and program guidance booklet for the 2009 contracts. 3. Coordinate apre-season hurricane recovery awareness program and damage assessment refresher training (with the exception of providing for or coordinating lunch) on the program elements for City staff and contractors. 4. Provide pre-event and post-event assistance to the City in coordinating the program and managing contractor /consultant activities. PROJECT SCHEDULE Our goal remains to have all of the contractor contracts in place by June 1, 2009 and the training completed in mid-June. These are the tazgef dates: 1. February 26, 2009 Year 2 work authorized. 2. March 2,-2009 Begin recertification of damage assessment consultants and debris/HTRW .contractor. Begin drafting scope of work and bid documents for Contractor Monjtoring RFQ, if awazded. Begin drafting Debris Management Plan, if awazded. 555 N Carancahw Phone: (361 ~ 857-2211 HOR Engineering.lnc. Exhlbl[A-1 Suite 165D Faz: (361E857-7234 Pa e 1 of 2 coro~s cn~su, Tz 7en7e-polo www.nedoc con, Mr. Kevin Stowers 2/25/2009 Page 2 of 2 April 15, 2009 Complete certification of consultants/ contractors. Complete scope of work and bid documents for Contractor Monitoring RFQ, if awarded. Complete Debris Management Plan, if awazded. 4. April 20, 27`h Advertise the Contractor Monitoring RFQ, if awarded. 5. May 1, 2009 Complete guidance documents for City, contractors, and consultants. 6. Mav l la', 2009 Receive qualifications for Contractor Monitoring & Management contract, if awazded. 7. June 5, 2009 Complete pre-season contracting and planning; prepaze training program agenda and schedule. 8. June 9, 2009 Awazd Contractor Monitoring & Management contract, if the City chooses to authorize the Optional Services. 9. June 18, 2009 Humcane recovery workshop. I trust that this provides all of the information necessary to allow the City to issue a Notice to Proceed for Year 2 of thepre-positioned contract program. I'm available at your convenience to discuss any part of the project or provide any other information necessary to support the City's disaster recovery planning process. Please feel free to contact me by telephone at 361-696-3372 or by a-mail at scott.harrisCa,hdrinc.com. I look forward to working with you and your staff to ensure that the City of Corpus Christi is as prepazed as possible for hurricanes or other disasters. Sincerely, HDR.EN INEE ,INC. ~~ ~--__ Scott Harrts, P.E. ProjectBngineer cc: City of Corpus Christi via a-mail: Pete Anaya, P.E., Randy Sijansky, Tom Rodino, Program Manager HDR Engineering, Inc. EXhibit A-~ Pa e2of2 CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with'NA'. FlRM NAME: ~ ~ R ~'Ls~f- ~~- STREET: CITY: ZIP: FlRM is: 1. Corporation 2. Partnership ^ 3. Sole Owner ^ 4. Association ^ 5. Other ^ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest' constituting 3% or more of the ownership in the above named "firm". Name qq ~~ Job Title and City Department (d known) ~3 2. State tt~ names of each "olficiaP' of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name J 1 Title N~ 3. State the names of each "boar! member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Named A Board, Commission or Committee Y~.1>~ 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name \\ Consultant A./ a~ CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly wtlhheld dsdosure of any information requested; and that supplemental statements will be promptly submitted to the Cily of Corpus Christi, Texas as changes occur. Certifying Person: ~~ Title: U (type or Print) Signature of Certifyhtg. Pelson: Date: