HomeMy WebLinkAboutC2009-122 - 3/24/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and RVE, Inc., a Texas
corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 78401,
(Architect/Engineer - A/E), hereby agree as follows:
1. SCOPE OF PROJECT (2008 Bond Issue Mansheim & Helen - Gabriel to Kostoryz &
Sunnybrook to Gollihar :Project #6491)
The Mansheim Road Rehabilitation Project includes the full reconstruction of Mansheim
Road from Gabriel Street to Kostoryz Road and Johnston Drive from Sunnybrook Road to
McArdle Road. The street work includes: removal of the existing street section and
replacement with a new street section composed of HMAC Type 'D' over limestone base
and lime-stabilized subgrade, removal and replacement of the existing curb and gutter,
sidewalk, and driveways along the subject streets and the installation of new ADA-
compliant curb ramp facilities with crosswalks, as required. The utility work includes:
installation of a new storm sewer trunk main from Mansheim Road at Nesbitt Drive to
Helen Street at Sunnybrook Road -constructed in the right-of-ways of Mansheim Road,
Johnston Drive and Sunnybrook Road -and smaller storm sewer collection lines in
Mansheim Road (The street section of Sunnybrook Road from Johnston Drive to Helen
Street will be repaired upon completion of the utility work.), replacement and upgrading of
the existing water and wastewater lines in Mansheim Road and the installation of new
waterlines in Sunnybrook Road and Johnston Drive.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description
of services to Exhibit "A" and does not intended to supersede services described in
Exhibit "A". Work will not begin on Additional Services until requested bythe A/E (provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
RVE, Inc.
2009-122
03/24/09
M2009-069
CONTRACT FOR ENGINEERING (AIE) SERVICES
Page 1 of 4
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purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit
«B>>
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
CONTRACT FOR ENGINEERING (AIE) SERVICES
Page 2 of 4
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert ortechnical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing bythe City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B" by
an insurance company acceptable to the City. The Consultant further agrees to indemnify,
save harmless and defend the City of Corpus Christi, and its agents, servants, and
employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CONTRACT FOR ENGINEERING (AIE) SERVICES
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CITY OF CORPUS CHRISTI
~_zJ=Qf
Oscar Martinez, Date
Assistant City Manager
REC~DE~
Pete Anaya, P.E. Date
Director of Engineering Services
ATTES
Armando Chapa, Cit Secretary
APPROVED AS TO FORM
rt f ~i
City ~ orn~ a e
AEO No. E6491ARV
R /~ Inc
~ / -I
Patricc teto, P.E. Date
820 Buffalo Street
Corpus Christi, TX 78401
(361)887-8851 Office
(361)887-8855 Fax
~~, AUTMORI2ED
CONTRACT FOR ENGINEERING (AIE) SERVICES
Page 4 of 4
EXHIBIT A
Mansheim and Helen
Gabriel to Kostoryz and Sunnybrook to Gollihar
(Project No. 6491)
BOND ISSUE 2008
1. SCOPE OF SERVICES
A. Basic Services.
(Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.)
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives, and upon approval, proceed in a
Engineering Letter Report which includes preliminary designs, drawings, and written
description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations tothe City. Coordinate all required services with the Geotech Lab.
(The City Engineering Services Departmentwill provide necessarysoil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff at the start of this phase regarding the design parameters
of the Project. The Engineer will participate in a minimum of four (4) formal
meeting(s) with City staff, provide agenda and purpose for each formal meeting;
document and distribute meeting minutes and meeting report within seven (7)
working days of the meeting. The A/E will discuss the project with the operating
department (Water, Wastewater, Gas, Storm Water, Streets, etc.) and other
agencies, including but not limited to the Texas Department of Transportation
(TxDOT) and Texas Commission on Environmental Quality (TCEQ) as required to
satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Engineering Letter Report, with executive summary, opinion of probable
construction costs, defined technical evaluations of identified feasible alternatives
and review with City staff to produce an acceptable format. The Engineering Letter
Report will include the following (with CONSTRUCTABILITYbeing amajor element
in all the following items):
1) Review the Project with the respective Operating Department(s) for clarification
and definition of intent and execution of the Project; The A/E will meetwith Ciiy
staff to collect data, discuss materials and methods of constnaction, and
identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design, and improvements
required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right of way/easements, and probable Project design
solutions (which are common to municipalities).
EXHIBIT "A"
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4) Provide a presentation of pertinent factors, sketches, designs, cross-sections,
and parameters which will or may impact the design, including engineering
design basis, preliminary layout sketches, identification of needed additional
services, preliminary details of construction of critical elements, identification of
needed permits, identification of specifications to be used, identification of
qualityand quantity of materials of construction, and otherfactors required for
a professional design (CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services to be
an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet and
coordinate with pertinent agencies such as RTA, CCISD, and TDLR.
7) Confer, discuss, and meet with City operating department(s) and Engineering
Services staff to produce a cohesive, well-defined proposed scope of design,
probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the Engineering Letter Report prior to submission.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Engineering Letter Report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format (using
City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one bid, the size and
character of the entire Project; description of materials to be utilized; and such other
essentials as may be necessary for constnaction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials
and/or contaminated soils that may be discovered during construction (to be included
under additional services).
EXHIBIT "A"
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d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
track progress and payments.
e. Furnish one (1) copy of the pre-final plans and bid documents to the City staff for
review and approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected utilities including City and
all other affected entities. Required with the interim pre-final plans is a "Plan
Executive Summary" which will identify and summarize the project by distinguishing
key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre-final and final complete plans and complete bid documents with
specifications accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City staff. The
Consultant A/E and Sub-consultant A/E shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical,
etc.
h. Provide construction traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, as directed by the City Traffic Engineering
Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
EXHIBIT "A"
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Provide Storm Water Best Management Practices Recommendations (Contractor
will be required to provide a Storm Water Pollution Prevention Plan).
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the professional services contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes priorto bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation conceming award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the A/E will, at its expense, conferwith City staff and make
such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
EXHIBIT "A"
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d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Assist the City in the preparation of change orders as authorized.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxfformat with each layer
being provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible v~ith the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
d. Prepare change orders as required.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. All permitting fees, as required, shall be paid by the City. The A/E will
prepare this documentation for all required signatures. The A/E will prepare and submit all
permits as applicable to the appropriate local, state, and federal authorities, including, but
not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b. TxDOT Permits/Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
EXHIBIT "A"
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i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. Topographic Survey. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for the aerial
mapping of the Project area -aerial photography to be provided by City). Establish base
survey controls for line and elevation staking (not detailed setting of lines and grades for
specific structures or facilities). All work must be tied to and conform to the City's Global
Positioning System (GPS) control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land
Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2)
found boundary monuments from the project area.
3. Subsurface Utility Engineering (S.U.E.). Upon receiving authorization from the City to
proceed, conduct hydro-excavation, pneumatic excavation, or probing, with or without
waterjet assistance, to identify underground utilities of record. The process will conform to
subsurface utility engineering in accordance with ASCE Standard C-1, 38-02.
4. Public Meeting. Assist City in preparing exhibits and conducting three (3) public
meetings.
5.
Provide a project
representative (PR) to provide
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the AIE shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and will
conferwith A/E regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with A/E and Contractor,
keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the
direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
EXHIBIT "A"
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5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify
of availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal for which PR believes that
the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist
A/E in determining if the Work is in general proceeding in accordance with
the Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents orwill prejudice the integrityof the design concept of
the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise City and A/E of that part of work in progress that PR believes should
be corrected or rejected or should be uncovered for observation, or
requires special testing, inspection orapproval.
C. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,
Field Orders, Work Change Directives, Addenda, additional Drawings
issued subsequent to the Contract, A/E's clarifications and interpretations
of the Contract Documents, progress reports, Shop Drawing and Sample
submittals received from and delivered to Contractor, and other Project
related documents.
B. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the Site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures;
and send copies to A/E and the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts
of God endangering the Work, and property damaged by fire or other
causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
EXHIBIT "A"
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9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the Work.
6. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
7. Provide the services above authorized in addition to those items shown on Exhibit "A-1"
Task List.
2. SCHEDULE
ACTIVITY DATE
2008 BOND ISSUE PROJECT NO. 6491 Mansheim Road Rehabilitation
Begin Preliminary Phase Upon Receipt of Notice to Proceed
Submit Preliminary Engineering Letter
Report Six (6) Months from Notice to Proceed
Submit Final Engineering Letter Report Four (4) Weeks after Receipt of Comments
Begin Design Phase Upon Approval of Final Engineering Letter
Report
Submit Pre-Final Contract Docs &
Construction Plans Nine (9) Months after Approval of Final
Engineering Letter Report
Submit Final Contract Docs &
Construction Plans Four (4) Weeks after Receipt of Comments
Pre-Bid Conference Two (2) Weeks after Bid Advertisement
Project Bid Date Four (4) Weeks after Bid Advertisement
Begin Construction One (1) Month after Council Award
Complete Construction Eighteen (18) Months after Begin
Construction
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. For services
EXHIBIT "A"
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provided in Section I.A.1-4, A/E will submit monthly statements for basic services rendered.
In Section I.A.1-3, the statement will be based upon A/E's estimate (and City Concurrence)
of the proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4, the statement will be pro-rated based upon the estimated
construction duration shown in Section 1.B.5. above. Services required beyond the
estimated construction duration are subject to additional fees to be determined. City will
make prompt monthly payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E anot to-exceed
fee as per the table below:
Summa of Fees
Fee for Basic Services (2008 BOND ISSUE PROJECT NO. 6491)
1. Preliminary Phase $55,970
2. Design Phase 206,180
3. Bid Phase 5,720
4. Construction Phase 55,325
Subtotal Basic Services Fees 323,195
Fee for Additional Services (Allowance)
2008 BOND ISSUE PROJECT NO. 6491
1. Permitting (TDLR Registration) (AUTHORIZED) 9,020
2. Topographic Survey (AUTHORIZED) 38,440
3. S.U.E. (Hydro Jet) (AUTHORIZED) 22,300
4. Public Meetings (3 Meetings) (AUTHORIZED) 8,460
5. Construction Observation Services (18 Month Duration) 249,900
6. Warranty Phase (AUTHORIZED) 2,630
Sub-Total Additional Services Fees 330,750
Total Authorized Fee $653,945
EXHIBIT "A"
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EXHIBIT A-1
TASK LIST
Mansheim and Helen
Gabriel to Kostoryz and Sunnybrook to Gollihar
(Project No. 6491)
BOND ISSUE 2008
GENERAL
The Mansheim Road Rehabilitation Project includes the full reconstruction of
Mansheim Road from Gabriel Street to Kostoryz Road and Johnston Drive from
Sunnybrook Road to McArdle Road. The street work includes: removal of the
existing street section and replacement with a new street section composed of HMAC
Type `D' over limestone base and lime-stabilized subgrade, removal and replacement of
the existing curb and gutter, sidewalk, and driveways along the subject streets and the
installation of new ADA-compliant curb ramp facilities with crosswalks, as required. The
utility work includes: installation of a new storm sewer trunk main from Mansheim
Road at Nesbitt Drive to Helen Street at Sunnybrook Road -constructed in the right-of-
ways of Mansheim Road, Johnston Drive and Sunnybrook Road -and smaller storm
sewer collection lines in Mansheim Road (The street section of Sunnybrook Road from
Johnston Drive to Helen Street will be repaired upon completion of the utility work.),
replacement and upgrading of the existing water and wastewater lines in Mansheim
Road and the installation of new waterlines in Sunnybrook Road and Johnston Drive.
Monthly progress reports shall be prepared for submittal to the City and submitted by
the 5th of each month.
BASIC SERVICES
Preliminary Phase
Engineering Letter Report
Preparation of the Engineering Letter Report will be in two parts; a Preliminary
Engineering Letter Report and Final Engineering Letter Report. The Preliminary
Engineering Letter Report will be used as the basis for all regulatory permitting,
easement applications and ROW acquisitions, if necessary. After all permits and
easements have been coordinated with the regulatory agencies, the Preliminary
Engineering Letter Report will be revised to comply with the permit and easement
requirements and the Final Engineering Letter Report will be issued. The Final
Engineering Letter Report will be used as the basis for final design and ROW
acquisition, if necessary.
A. Prepare Preliminary Engineering Letter Report
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1. Attend a project kick off meeting and prepare meeting minutes.
2. Collect data needed for the Preliminary Engineering Letter Report:
• ROW Information of Record from City;
• Utility Information of Record from City;
• Construction Plans of Record from City;
• Conventional Surveys (Additional Services);
• S.U.E. Surveys (Additional Services);
• Environmental Surveys, if necessary (Additional Services);
Geotechnical Investigation (Direct Contract with City).
3. Review and analyze data.
4. Prepare a Preliminary Engineering Letter Report including:
a. Data collected;
b. Analysis of the data;
c. Preliminary design calculations;
d. Storm water trunk system alternatives (including 5 year frequency storm
event calculations in accordance with current City drainage policies);
e. Roadway rehabilitation alternatives;
f. Water and wastewater utility upgrades in accordance with the Project
parameters;
g. Permit requirements, as necessary, and
h. Preliminary opinion of probable costs.
The Preliminary Engineering Letter Report will include a recommended plan of
action within the project budget.
5. Submit one (1) hard copy and one (1) electronic copy of the Preliminary
Engineering Letter Report.
6. Meet and review Preliminary Engineering Letter Report with City Staff.
7. Obtain approval to prepare the Final Engineering Letter Report.
8. Permit Applications (Additional Services).
9. Services do not include EA or EIS.
10. Total of Three (3) Public Involvement Meetings (Additional Services).
11. Submit one (1) hard copy and one (1) electronic copy of all applications
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12. Meet and review Applications with City Staff.
13. Revise Applications per City Staff comments and submit Applications to the
appropriate Regulatory Agency.
14. Respond to comments and meet with Regulatory and Resource Agencies as
needed.
15. Meet with City Staff to review final permit and easement requirements.
16.Obtain Approval to prepare the Final Engineering Letter Report.
B. Prepare Final Engineering Letter Report
1. Revise the Preliminary Engineering Letter Report per final permit and easement
requirements. The Final Engineering Letter Report will become the basis for
final design.
2. Submit one (1) hard copy and one (1) electronic copy of the Final Engineering
Letter Report and Preliminary Drawings.
3. Meet and review Final Engineering Letter Report and Preliminary Drawings with
City Staff.
4. Obtain approval to proceed with the Design Phase.
Design Phase
A. Develop construction drawings in English units in 22" x 34" sheets to include the
following preliminary list: (Approximately 92 Sheets)
. Title Sheet
• General Notes
. Legend and Testing Schedule
. Summary Table of Estimated Quantities
. Mansheim Road Control & Plan Index Sheet
. Mansheim Road Street Cross-Sections
. Mansheim Road Advance Warning Plans (Approx 3 Sheets)
. Mansheim Road Traffic Control Plans (Approx 6 Sheets)
. Mansheim Road Plan & Profile Sheets (Approx 4 Sheets)
• Mansheim Road Sidewalk and Curb Ramp Plans (Approx 3 Sheets)
. Mansheim Road Curb Ramp Details (Approx 6 Sheets)
. Mansheim Road Striping and Marking Plan (Approx 3 Sheets)
. Mansheim Road Special Striping and Marking Details (Approx 2 Sheets)
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• Mansheim Road Storm Sewer P&P Sheets (Approx 5 Sheets)
Mansheim Road Wastewater P&P Sheets (Approx 3 Sheets)
• Mansheim Road Water Plan Sheets (Approx 3 Sheets)
• Mansheim Road Utility Adjustment Details (Approx 2 Sheets)
• Johnston Drive &Sunnybrook Road Control & Plan Index Sheet
• Johnston Drive &Sunnybrook Road Street Cross-Sections
• Johnston Drive Advance Warning Plans (Approx 2 Sheets)
• Johnston Drive Traffic Control Plans (Approx 3 Sheets)
• Johnston Drive Plan & Profile Sheets (Approx 2 Sheets)
Johnston Drive Sidewalk and Curb Ramp Plan
• Johnston Drive Curb Ramp Details (Approx 2 Sheets)
• Johnston Drive Striping and Marking Plan
• Johnston Drive Special Striping and Marking Details
• Johnston Drive Storm Sewer P&P Sheets (Approx 2 Sheets)
• Johnston Drive Water Plan Sheet
• Johnston Drive Utility Adjustment Details
• Sunnybrook Road Advance Warning Plan
• Sunnybrook Road Traffic Control Plan
• Sunnybrook Road Plan & Profile Sheet
Sunnybrook Road Striping and Marking Plan
Traffic Control Details (Approx 5 Sheets)
• Standard Sign Details
• Pavement marking Details (Approx 3 Sheets)
Standard Sewer Details (Approx 5 Sheets)
• Standard Water Details (Approx 5 Sheets)
Driveway Details (Approx 2 Sheets)
Misc. Details (Approx 2 Sheets)
• Storm Water Best management Practices
B. Prepare opinion of probable construction costs including contingency amounts.
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C. Prepare Contract Documents to include:
. Title Page
. Table of Contents
• Notice to Bidders
. Notice to Contractors - A
. Notice to Contractors - B
. Part A -Special Provisions
. Part B -General Provisions
• Part C -Federal Wage Rates and Requirements
. Part S -Standard Specifications
. Part T -Technical Specifications (if required)
. List of Drawings
• Geotechnical Report
• Notice
. Agreement
. Proposal/Disclosure Statement
. Performance Bond
. Payment Bond
D. Provide Quality Assurance/Quality Control (QA/QC) pre-final review and prepare
submittal for City's review depicting pre-final development of the contract
documents and construction drawings.
E. Address comments received from the City from the pre-final submittal.
F. Provide Quality Assurance/Quality Control (QA/QC) final review and submit one (1)
hard copy and one (1) electronic copy of the final contract documents and
construction drawings to the City for bidding process.
G. Update the Opinion of Probable Costs.
Bid Phase
Provide Bid Phase Services in accordance with Exhibit `A' of the Contract for
Professional Services.
Construction Phase
Provide Construction Phase Services in accordance with Exhibit `A' of the Contract for
Professional Services.
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ADDITIONAL SERVICES (Subject to Authorization)
1. PERMITTING - TDLR REGISTRATION
• Prepare documentation
Retain the services of a subconsultant ADA Specialist
• Compliance review of plans
• Complete and submit registration
• Compliance inspection of improvements
2. TOPOGRAPHIC SURVEY
• Establish horizontal and vertical control points (bench marks) and perform
level loops;
Perform detailed topographic survey of each of the project streets
including:
- Street cross-section at 50-ft. intervals;
- Locate and tie down existing utilities including manhole flowlines;
- Located and tie down existing surface improvements such as curb and
gutter, sidewalks, fences, trees, mail boxes and other miscellaneous
structures;
- Locate and tie down known utilities and structures identified in S.U.E.;
- Detailed survey of intersections where ADA-compliant curb ramps are
required
• Add topographic survey information to ROW maps.
3. Subsurface Utility Engineering (S.U.E.)
Conduct hydro-excavation, pneumatic excavation, or probing, with or without
waterjet assistance, to identify underground utilities. The process will conform to
subsurface utility engineering in accordance with ASCE Standard C-I, 38-02, and
shall be in accordance with Section 1.e of Basic Services in Exhibit "A.
4. ENVIRONMENTAL SURVEY-TBD
5. PUBLIC MEETING (3 Meetings)
• Prepare Exhibits and Handouts
Attend and Participate (City Staff will lead the meeting)
Prepare Meeting Minutes
6. CONSTRUCTION OBSERVATION (18 Month Duration)
Provide construction observation services described below and in Exhibit
`A' Section 1.6.5, as authorized by the City.
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• Conduct daily site visits to the project site during construction.
• Prepare daily reports and coordinate site visits with RVE office staff.
Provide detailed coordination with City staff during construction.
Coordinate construction activities with materials testing lab.
WARRANTY PHASE
As described in Exhibit 'A' Section 1.B.6.
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Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
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C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authoritytoself-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
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EXHIBIT "B"
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III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavor to"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
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y~, City of
~~ COI'pUS CITY OF CORPUS CHRISTI
CttI'1St1 DISCLOSURE OF INTERESTS
V~/\r
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: RVE. Inc
STREET: 820 Buffalo Street CITY: Corpus Christi ZIP:78401
FIRM is: 1. Corporation X 2. Partnership 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as cha/r~~es occur.
Certifying Person: Patrick D Vetefo IP. ~1 ~ /1 Title: President
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Signature of Certifying Person:~~ .. Date:
EXHIBIT "C"
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or parttime basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership corporation, oint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treate~ as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
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EXHIBIT "D"
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