HomeMy WebLinkAboutC2009-123 - 3/24/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78489-9277 (City) acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Freese and Nichols.
Inc., a Texas corporation, 5402 S. Staples Street, Suite 208, Corpus Christi, Nueces
County, Texas 78411, (Architect/Engineer-A/E), hereby agree as follows:
1. SCOPE OF PROJECT Yorktown Boulevard -Staples to Cimarron
(Project No. 6464)
The section of Yorktown Boulevard between South Staples Street and Cimarron Boulevard
is currently a rural unimproved two-lane roadway with roadside drainage ditches. Yorktown
Boulevard improvements will consist of the reconstruction and widening of the existingtwo-
lane roadway to a four-lane divided urban arterial street with bicycle lanes, including curb
and gutter, driveways, storm water improvements, water improvements, and pedestrian
improvements in accordance with ADA requirements and Texas Accessibility Standards
(TAS). Left-turn lanes will be provided at designated.Iocations. Associated improvements
such as off-site storm water improvements, pavement markings and signage, street lighting
(by AEP), and provisions for temporary traffic controls during construction will also be
included.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition, A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit "A"
and "A-1", to complete the Project. Exhibit "A-1" provides supplemental description of
services to Exhibit "A" and is not intended to supersede services described in Exhibit "A".
Work will not begin on Additional Services until requested by the A/E (provide breakdown
of costs, schedules), and written authorization is provided by the Director of Engineering
Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects") which are shown and are in accordance with "Professional Engineering
Services- A Guide to the Selection and Negotiation Process,1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers.
For purposes of this contract, certain services listed in this publication as Additional
Services will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
2009-123 rovided by the Director of Engineering Services. The anticipated
03/24/09 Contract for Engineering (AIE) Services
M2009-066 Larga AE ContraUdoc Page 1 of 3
'reese and Nichols, Inc.
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
require an additional fee.
4. MANDATORY REQUIREMENTS
BE agrees to the mandatory contract and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "D" and shall
include monthly updates.
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75°/G of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA).
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
Contract for Engineering (AIE) Services
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The Ciry will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, and may not
be used again bythe A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form attached hereto as
Exhibit "C".
CITY OF CORPUS CHRISTI
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Oscar Martinez Date
Assistant City Manager
RECOMMENDED
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PeteAnaya, P.E. Date
Director of Engineering Services
FREE E AND NICHOLS, INC.
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Ron uzman, P.E. Date
Associate
5402 S. Staples St., Suite 208
Corpus Christi, TX 78411
(361)561-6500 Office;
(361)561-6501 Fax
ATTES
Armando Chapa, Cit Secretary
APPROVED AS TO CORM
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City orn Date
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3Y COUNCIL..~~~.~~
SECRFfARY b'
Contract for Engineering (A/E) Services
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
YORKTOWN BOULEVARD -STAPLES TO CIMARRON
(PROJECT NO. 6464)
1. SCOPE OF SERVICES
A. Basic Services
Basic Services will include the following in addition to those items shown on
Exhibit A-1, Task List.
1. Preliminary Phase. The Architect/Engineer (A/E) will:
It is the intent of the Preliminary Phase to provide a study and report of Project scope
with economic and technical evaluation of alternatives, and upon approval, proceed in a
Design Memorandum which includes preliminary designs, drawings, and written
description of the Project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation and
testing under one or more separate contracts.)
b. Confer with the City staff regarding the design parameters of the Project. The
Engineer will participate in a minimum of three (3) formal meetings with City staff,
provide agenda and purpose for each formal meeting, and document and distribute
meeting minutes and meeting report within seven (7) working days of the meeting.
The A/E will participate in discussions with the Operating Department and other
agencies (such as the Texas Department of Transportation (TxDOT) and Texas
Commission on Environmental Quality (TCEQ)) as required to satisfactorily
complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Design Memorandum (or Engineering Report), with executive summary, opinion of
probable construction costs, defined technical evaluations of identified feasible
alternatives, and review with City staff to produce an acceptable format which
contains common municipal elements. Design Memorandum will include the
following (with CONSTRUCTABILITY being a major element in all the following
items):
1) Review of the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of the
Project. The A/E will meet with City staff to collect data, discuss materials and
methods of construction, and identify design and construction requirements:
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design, and improvements
required, and conformance to relevant Master Plan(s).
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3) Identify results of site field investigation including site findings, existing
conditions, potential right-of-way/easements, and probable Project design
solutions (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross-sections,
and parameters which will or may impact the design, including engineering
design basis, preliminary layout sketches, identification of needed additional
services, preliminary details of construction of critical elements, identification of
needed permits, identification of specifications to be used, identification of quality
and quantity of materials of construction, and other factors required for a
professional design (CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are needed
for the Project (environmental issues and archeological services to be an
Additional Service).
6) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project and permitting, environmental, historical,
construction, and geotechnical issues; and meet with pertinent authorities.
7) Confer, discuss, and meet with City Operating Department(s) and Engineering
Services staff to produce a cohesive, well-defined proposed scope of design,
probable cost estimate(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have checked
and reviewed the Design Memorandum prior to submission.
d. Field location of existing utilities using Texas One-Call system (coordinate with
appropriate City Operating Departments).
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans (as available from City Engineering files).
f. Field location of existing utilities (A/E to coordinate with City Operating Department).
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Design Memorandum recommendations including
construction sequencing, connections to the existing facilities, and restoration of
property and incorporate these plans into the construction plans. Development of
the construction sequencing will be coordinated with the City Operating
Department(s) and Engineering Services staff.
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b. Prepare one (1) set of Construction Bid and Contract Documents in City format
(using City Standards as applicable) for each phase, including Contract agreement
forms, general provisions and special provisions, notice to bidders, insurance
requirements, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, one bid for each phase, the
size and character of the entire Project; description of materials to be utilized; and
such other essentials as may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction (to
be included under Additional Services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule. The construction schedule will provide a phased approach to
better track progress and payments.
e. Furnish one (1) copy of the pre-final plans (plans only-identify needed
specifications) to the City staff for review and approval purposes with estimates of
probable construction costs. Identify distribution list for plans and bid documents to
all affected utilities including City and all other affected entities. Required with the
pre-final plans is a "Plan Executive Summary" which will identify and summarize the
Project by distinguishing key elements such as:
• Pipe size or building size
• Pipe material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
f. Assimilate all pertinent review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the pre-final and final complete plans and complete bid documents with
specifications accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City staff. The
Consultant A/E and Sub-consultant A/E shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical,
etc.
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h. Provide traffic controls including a Traffic Control Plan, illumination, markings and
striping, and signalization for review and approval by the City Traffic Engineering
Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
(in City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
I. Provide a Storm Water Pollution Prevention Plan.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the design phase.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide electronic files of the City's standard specifications, standard detail sheets,
general and special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the Project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to
bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the Project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
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b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction conference and provide a recommended agenda for
critical construction activities and elements impacted the Project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory test reports.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City Project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the Project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
Construction Division).
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the Project.
h. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each layer
being provided in a separate file. Attribute data will be provided in ASCII format in
tabular form. All electronic data will be compatible with the City GIS system.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction phase.
b. Prepare applications/estimates for payments to contractor.
c. Conduct the final acceptance inspection with the Engineer.
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B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services
that may be included as part of this contract, but the A/E will not begin work on this section
without specific written approval by the Director of Engineering Services. Fees for Additional
Services are an allowance for potential services to be provided and will be negotiated by the
Director of Engineering Services as required. The A/E will, with written authorization by the
Director of Engineering Services, do the following:
1. Permitting. Furnish the City all engineering data and documentation necessary for all
required permits. The A/E will prepare this documentation for all required signatures.
The A/E will prepare and submit all permits as applicable to the appropriate local,
state, and federal authorities, including, but not limited to:
a. Texas Department of Transportation (TxDOT) Permits/Amendments
b. Texas Commission on Environmental Quality (TCEQ)
TPDES Notice of Intent/ Notice of Termination (by Contractor)
c. Texas Department of Licensing and Regulation (TDLR)
ADA/TAS Compliance
d. U.S. Army Corps of Engineers (USAGE) Nationwide Permit
2. Right-of-Wav (ROW) Acquisition Survev. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit ROW
plats and descriptions for the City's use in the acquisition process. All work must
comply with Category 1-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas,
Ninth Edition. All work must be tied to and conform with the City's Global Positioning
System (GPS) control network and comply with all TxDOT requirements as applicable.
A/E Consultant will be required to perform all necessary deed research.
3. Topoaraahic Survev. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for the aerial
mapping of the Project area -aerial photography to be provided by City). Establish
base survey controls for line and elevation staking (not detailed setting of lines and
grades for specific structures or facilities). All work must be tied to and conform with the
City's Global Positioning System (GPS) control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyor' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a
minimum of two (2) found boundary monuments from the Project area. Survey services
will also include required topographic services for proposed storm water outfall
improvements.
4. Environmentallssues.
FEE AND SCOPE TO BE DETERMINED
a. Provide environmental site evaluations and Archeology Reports that are needed for
the Project.
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b. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
5. Construction Observation Services.
Provide a Project Representative (PR) to provide full-time construction observation.
a. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the A/E shall endeavor
to provide further protection for the City against defects and deficiencies in the Work.
b. The duties and responsibilities of the PR are described as follows:
1) General: PR will act as directed by and under the supervision of A/E, and will
confer with A/E regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with A/E and Contractor,
keeping the City advised as necessary.
2) Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other Project-
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3) Liaison:
i. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
ii. PR shall communicate with City with the knowledge of and under the direction
of A/E.
4) Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to Contractor
clarifications and interpretations as issued.
5) Shop Drawings and Samples:
i. Receive Samples, which are furnished at the site by Contractor, and notify of
availability of Samples for examination.
ii. Record date of receipt of Samples and approved Shop Drawings.
iii. Advise Contractor of the commencement of any portion of the Work requiring
a Shop Drawing or Sample submittal for which PR believes that the submittal
has not been approved.
6) Review of Work and Rejection of Defective Work:
i. Conduct on-site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the
Contract Documents.
ii. Report whenever PR believes that any part of Contractor's work in progress
will not produce a completed Project that conforms to the Contract
Documents or will prejudice the integrity of the design concept of the
completed Project, or has been damaged, or does not meet the requirements
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of any inspection, test or approval required to be made; and advise City and
A/E of that part of work in progress that PR believes should be corrected or
rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
iii. Observe whether Contractor has arranged for inspections required by Laws
and Regulations, including but not limited to those to be pertormed by public
agencies having jurisdiction over the Work.
7) Records:
i. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,
Field Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, A/E's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related
documents.
ii. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to A/E and the City.
8) Reports:
i. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of Shop
Drawing and Sample submittals.
ii. Report immediately to the City and A/E the occurrence of any site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the Work, and property damaged by fire or other causes.
iii. Provide Project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9) Completion:
i. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
ii. Participate in a final inspection in the company of A/E, the City, and
Contractor and prepare a final list of items to be completed or corrected.
iii. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
6. Public Involvement Phase.
a. Assist the City in preparing notices, handouts and exhibits for the public information
meeting.
b. Assist the City in conducting the public information meeting.
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c. Assist the City with follow-up to the public information meeting and response to
citizen comments.
d. Revise the contract drawings to address citizen comments, as directed by the City.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and
submit to City Staff. Complete the inspection and prepare the report no later than sixty
(60) days prior to the end of the maintenance guaranty period.
8. S.U.E./Hvdro-Excavation. Provide subsurface utility engineering in accordance with
ASCE Standard "ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction
of Existing Subsurface Utility Data". The proposed subsurface utility investigation will
be as follows:
a. Excavation -The survey scope includes working with a subsurface utility excavator
to perform Quality Level A investigation of underground utilities in specified areas
through the Project limit. (Quality Level A involves the use of nondestructive digging
equipment at critical points to determine the horizontal and vertical position of
underground utilities, as well as the type, size, condition, material, and other
characteristics.) Utilities located at this quality level will be physically located and
tied to the topographic survey control. The utility will be identified and an elevation
will be obtained to the top of the utility.
b. Utility Location -The survey scope includes locating certain utilities to Quality Level
B. (Quality Level B involves surveying visible above ground utility facilities, such as
manholes, valve boxes, posts, etc., and correlating this information with existing
utility records.) These utilities will be located by obtaining aOne-Call Notice and
measuring the marked locations.
c. Storm Water -Storm water facilities within the Project limits will be located to Quality
Level C. Locations will be based on the surveyed locations of accessible storm
water manholes and drainage inlets.
d. Wastewater -Wastewater facilities within the Project limits will be located to Quality
Level C. Locations will be based on the surveyed locations of accessible
wastewater manholes.
e. Water -Water facilities within the Project limits will be located to Quality Level C.
f. Gas -Gas facilities within the Project limits will be located to Quality Level C by the
A/E. The City of Corpus Christi Gas Department will provide Quality Level A. The
A/E will coordinate this activity.
g. Coordinate with local franchises to achieve Quality Level A.
9. Provide the services above authorized in addition to those items shown on Exhibit A-1,
Task List.
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2. SCH
DAY ~
Wednesday March 25,
Monday June 15, ;
Tuesday June 23, ~
Monday July 13, 2(
Monday July 20, 2(
Tuesday July 21, 2C
wtvnuaY November 2„
Monday November 23,
Monday November 23,
Monday Nov. 23 & Nov
December 1, 2009
December 23, 200
February 1, 2010
December 2011
3. FEES
Phase
City
Begin
um
Design Memorandum
City Review
9 Final Design Submittal
9 City to Acquire All R.O.W.
2009 Advertise for Bids
Bids
Begin
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for alf "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
1.A.1-4 above, and for all expenses incurred in performing these services. For services
provided in Section 1.A.1-4, A/E will submit monthly statements for basic services
rendered. In Section 1.A.1-3, the statement will be based upon A/E's estimate (and City
concurrence) of the proportion of the total services actually completed at the time of billing.
For services provided in Section 1.A.4, the statement will be based upon the percent of
completion of the construction contract. City will make prompt monthly payments in
response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section 1.B. "Additional Services" the City will pay the A/E anot-to-exceed
fee as per the table below.
EXHIBIT "A"
H:WOME1RechallelGEMStreets1646n-yorMamtExhibit A.tloc Pa a 10 of 11
C. Summary of Fees.
Yorktown Boulevard -Staples to Cimarron
Fee for Basic Services Street Storm
Water Water Waste
Water Totals
1. Preliminary Phase $57,883.00 $20,581.00 $5,355.00 $0.00 $83,819.00
2. Design Phase $280,146.00 $99,608.00 $25,920.00 $0.00 $405,674.00
3. Bid Phase $12,433.00 $4,421.00 $1,150.00 $0.00 $18,004.00
4. Construction Phase $41,709.00 $14,830.00 $3,859.00 $0.00 $60,398.00
Subtotal Basic Services Fees $392,171.00 $139,440.00 $36,284.00 $0.00 $567,895.00
Fee for Additional Services (Allowance)
1. Permitting
TxDOT
TCEQ - TPDES Notice of Intent/Termination
TDLR - ADA/TAS Compliance
U.S. Army Corps of Engineers - NWP
Total Pemlittin
$5,818.00
$6,178.00
$11,996.00
$1,435.00
$718.00
$2,153.00
0.00
0.00
$5,818.00
$1,435.00
$6,178.00
$718.00
$14,149.00
2. ROW SUNey $17,060.00 $6,065.00 $1,580.00 $0.00 $24,705.00
3. Topographic Survey $5s,s7a.oo $zo,asz.oo $5,azs.oo $o.oo $6a,ss5.oo
4. Environmentallssues TBD TBD TBD TBD 0.00
5. Construction Observation Services $175,689.00 $62,468.00 $16,255.00 $0.00 $254,412.00
6. Public Involvement Phase $5,542.00 $1,970.00 $513.00 $o.oo $6,025.00
7. Warranty Phase $5,224.00 $1,857.00 $483.00 $0.00 $7,564.00
8. S.U.E./ Hydro-Excavation TBD $30,278.00 $7,878.00 $0.00 $38,156.00
Subtotal Additional Services Fees $274,185.00 $125,653.00 $32,138.00 $0.00 5431,976.00
Total Fee $666,356.00 $265,093.00 $68,422.00 $0.00 $999,871.00
The estimated cost of construction for Yorktown Boulevard -Staples to Cimarron is
$8,230,351 (including $670,180 for off-site storm water improvements). The basic
services fee proposal for this project is $567,895. Therefore, the percentage of design
cost to construction cost is 6.9%.
H:W OMEVtachelle\GEMSUeeta\546<-VOrMpvn\Exhibil A.tloc
EXHIBIT "A"
Pa a 11 of 11
EXHIBIT A-1
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
CITY OF CORPUS CHRISTI, TEXAS
YORKTOWN BOULEVARD -STAPLES TO CIMARRON (#6464)
TASK LIST
Basic Services:
1) Project limits include Yorktown Boulevard from South Staples St. to Cimarron
Blvd. involving existing right-of-way plus acquired parcels of lots to facilitate the
street and pedestrian improvements.
2) Pertorm field investigation surveys (as authorized by Additional Services) as
required to define specific areas of demolition and new work along with the
applicable parameters required to complete the design memorandum and
construction drawings.
3) Contact Texas One-Call system to locate existing City utilities in the field, and
coordinate with appropriate City operating department.
4) Attend and participate in project kickoff and planning meetings (3 meetings) with
City staff to discuss planning and conceptual design.
5) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
ti) Prepare one (1) hard copy and one (1) electronic copy of the design
memorandum (pre-final and final submissions) including data collected,
preliminary drainage calculations, roadway alignment, additional road
requirements (if any) and conceptual cost estimates for the anticipated
improvements and make recommendation to the City staff.
7) Review with City staff, revise and furnish one (1) hard copy and one (1)
electronic copy of the final design memorandum. Obtain approval to proceed to
Design Phase.
8) Participate with staff at one (1) public information meeting (as authorized by
Additional Services). Prepare exhibits as required to illustrate scope of
proposed improvements.
9) Prepare hydraulic analysis based on 5, 25, and 100-year design storm return
frequency runoff coefficients, time of concentration, rainfall intensity and
drainage areas utilizing WinStorm software. Hydraulic gradient and associated
data will be reflected in the construction drawings.
YORKTOWN BOULEVARD EXHIBIT "A-1"
STAPLES TO CIMARRON Page 1 of 6
10) Develop construction drawings in English units in 22" x 34"sheets, to include the
following (as required for this project):
• Title Sheet/ Vicinity Map
• Project Location Map
• General Notes and Testing Schedule
• Estimated Quantities Summary
• Demolition/ Removal Summary
• Existing Utility Basemaps (Water, Wastewater, Storm Water and Gas)
• Existing Roadway Sections
• Proposed Street Sections
• Drainage Area Map
• Roadway Baseline Alignment
• Street and Storm Water Plan & Profile
• Storm Water Outfall Improvements
• Street Details
• Storm Water Details
• Kings Crossing Headwall Plan and Details
• Storm Water Laterals
• Curb Ramp Details
• Fencing Plan and Details
• Curb & Gutter and Sidewalk Details
• Driveway Details
• Waterline Plan & Profile
• Waterline Adjustments
• Waterline Tie-in Sections
• Waterline Details
• Pavement Marking and Signage Plan
• Pavement Marking Details
• Street Lighting Plan (Conduit Only)
• General Traffic Control Notes and Construction Sequencing
• Traffic Control Plan
• Traffic Control Sections
• Loire Blvd. Intersection Plan
• Loire Blvd. Intersection Sections
• Annemasse Street Intersection Plan
• Annemasse Street Intersection Sections
• Traffic Control Miscellaneous Details
• Storm Water Pollution Prevention Plan (SWPPP)
• Storm Water Pollution Prevention Plan (SWPPP) Outtall Plan
• Storm Water Pollution Prevention Details
• Miscellaneous Details
• Barricade and Construction Standards
YORKTOWN BOULEVARD EXHIBIT "A-1"
STAPLES TO CIMARRON Page 2 of 6
11) Prepare opinion of probable construction costs including contingency amounts.
12) Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
• Notice to Bidders
• Notice to Contractors-A
Notice to Contractors-B
• Part A-Special Provisions
• Part B- General Provisions
• Part C- Federal Wage Rates and Requirements
Part S- Standard Specifications
Part T- Technical Specifications (if required)
• List of Drawings
• Geotechnical Report (by others)
• Notice
• Agreement
• Proposal/Disclosure Statement
• Performance Bond
• Payment Bond
13) Provide Quality Control/Quality Assurance (QC/QA) interim review and prepare
submittal for City's review depicting pre-final development of the contract
drawings and specifications.
14) Address comments received from the City for the pre-final submittal.
15) Provide Quality Control/Quality Assurance (QC/QA) final review and submit one
(1) reproducible hard copy of the final contract drawings and specifications to the
City for bidding process.
16) Update the opinion of probable construction costs.
17) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
18) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
19) Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
YORKTOWN BOULEVARD EXHIBIT "A-7"
STAPLES TO CIMARRON - Page 3 of 6
20) Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 51h of each month.
21) A/E will coordinate with City and AEP for lighting conduit locations and pole
relocations. Conduit for future City MIS will not be included.
Additional Services:
1) Upon receiving authorization from the City to proceed, furnish to the City all
engineering data and documentation necessary for all required governmental
permits as needed to complete the project.
2) Prepare and submit permit applications and associated fees to the appropriate
authorities as required to complete the project.
RIGHT-OF-WAY ACQUISITION SURVEY
1) Establish limits of work area and obtain available reference maps and reports.
2) Research City rights-of-way, easements and property boundaries.
3) Research adjacent subdivision plats.
4) Locate and tie-in street right-of-way.
5) Establish project baseline.
6) Identify parcels required for right-of-way acquisition.
7) Prepare metes & bounds descriptions for right-of-way acquisition parcels.
8) Stake boundaries for right-of-way to be acquired.
9) Provide exhibits for right-of-way acquisition.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS.
YORKTOWN BOULEVARD EXHIBIT "A-1"
STAPLES TO CIMARRON Page 4 of 6
6) Perform topographic survey within proposal street project limits.
7) Cross-section existing drainage ditches within project limits at 100-ft. intervals.
8) Perform topographic survey and associated cross-sections for proposed off-site
drainage improvements.
9) Locate and tie-in tract boundaries.
10)Locate and tie-in known utilities and structures.
11) Download raw survey field data, copy field notes, reduce data and check results.
ENVIRONMENTAL ISSUES
1) (TBD)
CONSTRUCTION OBSERVATION SERVICES
1) Provide construction observation services as authorized by the City in
accordance with Exhibit 'A' of the Contract for Professional Services.
2) Conduct daily site visits to the project site during construction.
3) Prepare daily reports and coordinate site visits with FNI office staff.
4) Provide detailed coordination with City staff during construction.
5) Coordinate construction activities with materials testing laboratory.
PUBLIC INVOLVEMENT PHASE
1) Assist the City in preparing notices, handouts and exhibits for public information
meeting.
2) Assist the City in conducting the public information meeting.
3) Assist the City with follow-up and response to citizen comments.
4) Revise contract drawings to address citizen comments, as directed by the City.
YORKTOWN BOULEVARD EXHIBIT "A-1"
STAPLES TO CIMARRON Page 5 of 6
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one-year period after acceptance of the
project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch, correct or replace improvements under the maintenance guaranty terms of
the construction contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action.
S.U.E./ HYDRO-EXCAVATION
Upon receiving authorization from the City to proceed, conduct hydro-excavation at
sufficient locations to identify underground utilities. The hydro-excavation process will
conform to Subsurface Utility Engineering (S.U.E.) in accordance with ASCE Standard
C-I, 38-02, and shall be in accordance with Section 8 under Additional Services in
Exhibit 'A'.
YORKTOWN BOULEVARD EXHIBIT "A-1"
STAPLES TO CIMARRON Page 6 of 6
EXHIBIT B
MANDATORY INSURANCE REQUIRMENTS
(Revised September 2001)
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has obtained all insurance
required herein and such insurance has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of the subconsultant has been so
obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an additional insured,
showing the following minimum coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WORKERS' COMPENSATION WHICH COMPLIES WITH THE TEXAS WORKERS=
COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY
$100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Nat limited to sudden 8-accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies of all reports of such
accidents at the same time that the reports are forwarded to any other interest parties.
EXHIBIT "B"
Insurance Requirements
Pa e 1 of 2
il. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its
agents, servants, and employees, and each of them against and hold it and them harmless from
any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any Injury to any person, or any death at any time resulting
from such injury, or any damage to any property, which may arise or which may be alleged to
have arisen out of or in connection with the work covered by this contract. The foregoing
indemnlty shall apply except if such injury, death or damage is caused by the sole or concurrent
negligence of the City of Corpus Christi, its agents, servants, or employees or any other person
indemnified hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a licensed insurance
company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained
through a licensed insurance company, then the contract for coverage shall be written on a policy and
endorsements approved by the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days after the date the
City requests that the Consultant sign the contract documents, the Consultant shall provide the City with a
copy of its certificate of authority to self-insure its workers' compensation coverage, as well as a letter,
signed by the Consultant, stating that the certificate of authority to self-insure remains in effect and is not
the subject of any revocation proceeding then pending before the Texas Workers' Compensation
Commission. Further, if at any time before final acceptance of the Work by the City, such certificate of
authority to self-insure is revoked or is made the subject of any proceeding which could result in
revocation of the certificate, then the Consultant shall immediately provide written notice of such facts to
the City, by certified mail, return receipt requested directed to: City of Corpus Christi, Department of
Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention: Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed insurance company
or through self-insurance, the coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Consultant will be promptly met.
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability coverage, except for
workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the cancellation clause (bottom
right) shall be amended by adding the wording "changed or" between "be" and "cancelled" and deleting
the words "endeavor to" and the wording after "left". If the cancellation clause is not amended in the
ACORD form, then endorsements shall be submitted.
• The name of the project also needs to be listed under "description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Insurance Requirements
Pa e2of2
City of
_ Corpus
^' CI]riStl CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Freese and Nichols Inc.
STREET: 5402 S. Staples Suite 208 CITY: Corpus Christi TX ZIP: 78411
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership Interest constituting 3% or more of
the ownership in the above named firm.
Nama Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: Ron Guzman P.E. Title: Associate
--gyp nn
Signature of Certifying Person: ~`^~ Date: Z ' 2 3 ~ o ~
EXHIBIT "C'
Pa e 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the Ciry Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self~mployed person, partnership, corporation, Point stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager Depu~Ciry Manager, Assistant Ciry Managers,
Department and Division Heads and Municipal Court Judges o~ the Ci of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C'
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