HomeMy WebLinkAboutC2009-147 - 4/21/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces
County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of
Engineering Services) and Urban Engineering, a Texas partnership, 2725 Swantner, Corpus Christi, Nueces
County, Texas 78123, (Architect/Engineer- A/E), hereby agree as follows:
1. SCOPE OF PROJECT Allison Wastewater Treatment Plant New Mechanical Bar Screen Facility
(Project No. 7417)
This project provides for the design and construction for rehab/replacement of the bar screen (for removing
non-degradable objects) at the Allison Plant. Existing equipment is beyond its service life and is critical to the
operations and safety of plant operators. The design will also consider future plant upgrades as part of a
lifecycle strategy to extend the major systems and service life.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates
(project progress or delays, gantt charts presented with monthly invoices) and provide contract administration
services, as described in Exhibit A and A-1, to complete the Project. Work will not begin on Additional
Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects")which
are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and
Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas
Society of Professional Engineers. For purposes of this contract, certain services listed in this publication as
Additional Services will be considered as Basic Services. The summary of these tasks and services is as
follows:
ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice
to Proceed from the Director of Engineering Services. Work will not begin on any phase or any Additional
Services until requested in writing by the A/E and written authorization is provided by the Director of
Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit A. This schedule is notto be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of the Director of
Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or tasks provided
that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and
evidenced in writing as an amendment to this contract. A/E shall notify the City of Corpus Christi within three
(3) days of notice if tasks requested requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit B.
2009-147
04/21/09
M2009-098 Contract for Engineering (AIE) Services
1, n Page 1 of 3
Ur'-an "ng~neermg ,CONTRACT PROFESSIONAL SERVICES
5. FEE
The Citywill pay the A/E a fee, as described in Exhibit A, for providing services authorized. Monthly invoices
will be submitted in accordance with Exhibit D.
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice to the
A/E at the address of record. In this event, the A/E will be compensated for its services on all stages
authorized based upon A/E and City's estimate of the proportion of the total services actually completed at the
time of termination.
LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein will be
performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person
without the prior written consent of the City, except for routine duties delegated to personnel of the A/E staff.
If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be
assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's Feld
data, and submittal data v~ill be the sole property of the City, may not be used again by the A/E without the
express written consent of the Director of Engineering Services. However, the A/E may use standard details
that are not specific to this project. The City agrees that any modification of the plans will be evidenced on
the plans, and be signed and sealed bya professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance v~ith City of Corpus Christi Ordinance No. 17112, to complete, as part of
this contract, the Disclosure of Interests form attached hereto as Exhibit C.
CITY OF CORPUS CHRISTI
By ~ ~/ ~ 2~ a ~
Oscar Martinez, Date
Assistant City Manager
URBA I EN INEERING
By `f?~
mes .Urban Date
Authorized Representative
2725 Swantner
Corpus Christi, Tx 78404
(361) 854-3101 Office
(361) 854-6001 Fax
Contract for Engineering (A/E) Services
Page 2 of 3
H:\USER52\HOME\VELMAP\GEN\WASTEWATER\7077\CONTRACT PROFESSIONAL SERVICES
RECOMMEND D
By ~ ~ ~~o~ 9'
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST /I /1~~~~
B ~ "~
y Armando Chapa, City Secretary BP COIiRCR.,
APPROVED AS TO FORM
Maryf</~'y/Fi'~s'~c``hLer,~f°~ityAtto ey
By ~~v~~W ' ~1'~,
City Attorney Date
Contract for Engineering (AIE) Services
Page 3 of 3
H:\USERS2\HOMENELMAP\GEN\WASTEWATERV41~\CONTRACT PROFESSIONAL SERVICES
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a brief study and report of
project scope with economic and technical evaluation of alternatives, and upon
approval, proceed in a letter engineering report which includes Preliminary
designs, drawings, and written description of the project. This report shall
include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project.
The Engineer will participate in a minimum of two (2) formal meetings with
City staff, provide agenda and purpose for each formal meeting; document
and distribute meeting minutes and meeting report within seven (7) working
days of the meeting. The A/E will participate in discussions with the operating
department and other agencies (such as the Texas Department of
Transportation (TxDOT) and Texas Commission of Environmental Quality
(TCEQ)) as required to satisfactorily complete the Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper
copies of the Engineering Letter Report, with executive summary, opinion of
probable construction costs with life cycle analysis, defined technical
evaluations of identified feasible alternatives, and review with City staff to
produce an acceptable format which contains common municipal elements.
Letter Report will include the following (with CONSTRUCTABILITY being a
major element in all the following items):
1) Review of the Project with the respective Operating Department(s)
and discussions including clarification and definition of intent and
execution of the Project; The A/E will meet with City staff to collect
data, discuss materials and methods of construction, and identify
design and construction requirements.
2) Review and investigation of available records, archives, and
pertinent data related to the Project including taking photographs
of the Project site, list of potential problems and possible conflicts,
intent of design, and improvements required, and conformance to
relevant Master Plan(s).
EXHIBIT "A"
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3) Identify results of site field investigation including site findings,
existing conditions, potential right of way/easements, and probable
Project design solutions; (which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the
design, including engineering design basis, preliminary layout
sketches, identification of needed additional services, preliminary
details of construction of critical elements, identification of needed
permits, identification of specifications to be used, identification of
quality and quantity of materials of construction, and other factors
required for a professional design (CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports
that are needed for the Project (Environmental issues and
archeological services to be an Additional Service).
6) Identify and analyze requirements of governmental authorities
having jurisdiction to approve design of the Project and permitting,
environmental, historical, construction, and geotechnical issues;
and meet with pertinent authorities.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined
proposed scope of design, probable cost estimates(s) and design
alternatives.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering
files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
EXHIBIT "A"
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2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement letter engineering report recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction
plans. Development of the construction sequencing will be coordinated with
the City Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of Construction Bid and Contract Documents in City
format (using City Standards as applicable), including Contract agreement
forms, general conditions and supplemental conditions, notice to bidders,
instruction to bidders, insurance, bond requirements, and preparation of
other contract and bid related items; specifications and drawings to fix and
describe, for one bid or for multiple bids, the size and character of the entire
Project; description of materials to be utilized; and such other essentials as
may be necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs and probable
construction schedule
e. Furnish 1-copy 60% plans (plans only-identify needed specifications) tothe
City staff for review and approval purposes with estimates of probable
construction costs. Required with the 60% plans is a "Plan Executive
Summary" which will identify and summarize the project by distinguishing key
elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
Furnish complete construction and bid documents including specifications for
City staff review and approval. Provide 1 copy of 95% pre-final and 1 copy
of 100% complete plans and bid documents to the City staff for review and
approval purposes with revised estimates of probable costs. Identify
EXHIBIT "A"
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distribution list for plans and bid documents to all affected utilities including
City and all other affected entities, compile comments and incorporate any
requirements into the plans and specifications, and advise City of responding
and non-responding participants;
g. Provide QualityAssurance/Quality Control (QA/QC) measures to ensure that
submittal of the 60%, 95% and 100% complete plans and complete bid
documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant A/E and Sub-consultant A/E shall
submit a letter declaring that all engineering disciplines of all phases of the
submittals have been checked, reviewed, and are complete prior to
submission, and include signature of all disciplines including but not limited
to structural, civil, mechanical, electrical, etc;
h. If required, provide traffic controls including a Traffic Control Plan,
illumination, markings and striping, signalization, and as delineated by the
City Traffic Engineering Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
k. assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed;
I. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
n. perform the items as shown on Exhibit A-1. (Task List)
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
EXHIBIT "A"
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3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, forthe Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget
as revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the Engineerwill, at its expense, conferwith
City staff and make such revisions to the bid documents as the City staff
deems necessary to re-advertise that particular portion of the Project for
bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed
to prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the
assistance of the A/E) any addenda, prepare and supply bid tabulation
forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City
under the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractorto observe the general progress and quality ofwork,
EXHIBIT "A"
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and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor)
for all equipment installed on this Project. These manuals will be in a
"multimedia format" suitable for viewing with Microsoft's Internet Explorer,
version 3.0. As a minimum the Introduction, Table of Contents, and Index
will be in HTML (HyperText Markup Language) format, with HyperText links
to the other parts of the manual. The remainder of the manual can be
scanned images or a mixture of scanned images and text. use the common
formats for scanned images - GIF, TIFF, JPEG, etc.. Confirm before delivery
of the manuals that all scanned image formats are compatible with the
image-viewing software available on the City's computer- Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliver the manuals on a
CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCI I format in tabular form.
All electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor (Unless inspection
services provided by A/E then A/E will prepare applications).
b. Conduct the final acceptance inspection with the Engineer.
EXHIBIT "A"
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B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that may be included as part of this contract, but the A/E will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees forAdditional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will,
with written authorization by the Director of Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessary
for all required permits. The A/E will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad
operating in the area
b. TxDOT Permits/Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
2. Right-of-Way (ROW) Acquisition Survev. The A/E will review existing ROW
and easements to ascertain any conflicts and provide field ROW surveys and
submit ROW plats and descriptions for the City's use in the acquisition process.
All work must comply with Category 1-A, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. All work must be tied to and conform with the
City's Global Positioning System (GPS) control network and comply with all
TxDOT requirements as applicable. A/E Consultant will be required to perform
all necessary deed research.
Topographic Survev. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required
forthe aerial mapping of the Project area -aerial photography to be provided by
City). Establish base survey controls for line and elevation staking (not detailed
setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System (GPS) control
EXHIBIT "A"
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network and comply with Category 6, Condition I specifications of the Texas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the
State of Texas, Ninth Edition. Include reference to a minimum of two (2) found
boundary monuments from the project area.
4. Environmental Issues Identify and develop a scope of work for any testing,
handling and disposal of hazardous materials and/or contaminated soils that
may be discovered during construction.
5. Construction Observation Services.
A. Furnish a Project Representative (PR) to assist in observing progress and quality
of the work.
B. Through observations of Contractor's work in progress and field checks of
materials and equipment, the PR shall endeavor to provide further protection for
the CITY against defects and deficiencies in the work. PR shall not, during such
visits or as a result of such observations of Contractor's work in progress,
supervise, direct, or have control over the Contractor's Work nor shall PR have
authority over or responsibilityfor the means, methods, techniques, sequences,
or procedures selected by Contractor.
C. The duties and responsibilities of the PR are limited to those of the consultant
engineer/architect in the Agreement with the CITY and in the Contract
Documents, and are further described as follows:
1. General: PR will act as directed by and under the supervision of A/E, and
will confer with A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with A/E
and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison: Serve as A/E's liaison with Contractor, working principally through
Contractor's superintendent and assist in understanding the intent of the
Contract Documents.
4. Interpretation of Contract Documents: Report to A/E when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued by A/E.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
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C. Advise A/E and Contractor of the commencement of any portion of the
Work requiring a Shop Drawing or Sample submittal for which PR
believes that the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist in
determining if the Work is in general proceeding in accordance with the
Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and
advise City and A/E of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection or approval.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, A/E's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
B. Prepare a daily report or keep a diary or log book, recording Contractor's
hours on the Site, weather conditions, data relative to questions of
Change Orders, Field Orders, Work Change Directives, or changed
conditions, Site visitors, daily activities, decisions, observations in
general, and specific observations in more detail as in the case of
observing test procedures; and send copies to A/E.
8. Reports:
A. Furnish to A/E periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
9. Completion:
A. Before A/E issues a Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
B. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
C. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
EXHIBIT "A"
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D. Observe whether all items on final list have been completed or corrected
and make recommendations to A/E and City concerning completion and
issuance of the recommendation of Notice of Acceptability ofthe Work to
the City.
10. Resident Project Representative shall not:
A. Authorize any deviation from the Contract Documents or substitutions of
materials or equipment (including "or-equal" items).
B. Exceed limitations of A/E's authority as set forth in the Agreement or the
Contract Documents.
C. Undertake any of the responsibilities of Contractor, subcontractors,
suppliers, or Contractor's superintendent.
D. Advise on, issue directions relative to or assume control over any aspect
of the means, methods, techniques, sequences or procedures of
Contractor's work unless such advice or directions are specifically
required by the Contract Documents.
E. Advise on, issue directions regarding, or assume control over safety
precautions and programs in connection with the activities or operations
of the CITY or Contractor.
F. Participate in specialized field or laboratory tests or inspections
conducted off-site by others except as specifically authorized by A/E and
City.
G. Accept Shop Drawing or Sample submittals from anyone other than
Contractor.
H. Authorize the CITY to occupy the Project in whole or in part.
11.City Operating Departments (Water, Wastewater, Storm Water, Gas) may
send respective representatives toobserve the work. PR to coordinate with
Operating Department Representatives and adhere to any requests,
requirements, comments, or procedures as it affects the work.
6. Start-up Services. Provide on-site services and verification for all start-up
procedures during actual start up of major Project components, systems, and
related appurtenances if needed and required.
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
underthe maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct
defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
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2. SCHEDULE
PROPOSED PROJECT SCHEDULE
Da Date Activit
Tuesda Ma 5, 2009 Be in Desi n
Monda Au ust 10, 2009 60%° Submittal
Thursda Se tember 3, 2009 Cit Review
Monda October 26, 2009 95% Submittal
Thursda November 19, 2009 Cit Review
Monda December 14, 2009 100% Submittal
Thursda Janua 7, 2010 Cit Review
Thursda Janua 21, 2010 Final Submittal
Monda Februa 1, 2010 Advertise for Bids
Thursda Februa 18, 2010 Pre-Bid Conference
Wednesda March 3, 2010 Receive Bids
Tuesda March 30, 2010 Contract Award
Tuesda Aril 27, 2010 Be in Construction
Saturda Februa 26, 2011 Com lete Construction
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all
"Basic Services" authorized as per the table below. The fees for Basic Services will
not exceed those identified and will be full and total compensation for all services
outlined in Section I.A.1-4 above, and for all expenses incurred in performing these
services. For services provided in Section I.A.1-4, A/E will submit monthly
statements for basic services rendered. In Section I.A.1-3, the statement will be
based upon A/E's estimate (and City Concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section
I.A.4, the statement will be based upon the percent of completion of the construction
contract. City will make prompt monthly payments in response to A/E's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of
Engineering Services under Section I.B. "Additional Services" the City will pay the
A/E anot-to-exceed fee as per the table below:
EXHIBIT "A"
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C. Summary of Fees
Fee for Basic Services
1. Preliminary Phase $13,300
2. Design Phase 49,800
3. Bid Phase 4,400
4. Construction Phase 14,190
Subtotal Basic Services Fees 81,690
Fee for Additional Services (Allowance)
1. Permit Preparation (as applicable)
Railroads
TXDOT
Wetlands Delineation and Permit
Temporary Discharge Permit
NPDES Permit/Amendments
TNRCC
Nueces County
Texas Historical Commission
U.S. Fish and Wildlife Service
U.S. Army Corps of Engineers
U.S. Environmental Protection Agency
Texas Department of License and Regulation
Total Permitting
0
2. ROW Acquisition Survey (AUTHORIZED) 0
3. Topographic Survey (AUTHORIZED) 26,700
4. Environmentallssues 2,500
5. Construction Observation Services 32,250
6. Start-up Services 2,400
7. Warranty Phase 2,080
Sub-Total Additional Services Fees Authorized 65,930
Total Authorized Fee $147,620
EXHIBIT "A"
Pa e12of12
EXHIBIT A-1
CITY OF CORPUS CHRISTI, TEXAS
ALLISON WWTP NEW MECHANICAL BAR SCREEN FACILITY
PROJECT NO. 7417
TASK LIST
Meet with Staff to identify project goals, timetables, and review existing bar screen issues, for
project implementation.
2. Request and coordinate line locates of existing utilities in and around area of proposed barscreen
facility. Develop an inventory of existing conditions and perform the required field investigations to
define specific areas of concern.
3. Provide necessary survey work (Additional Service) to locate existing utilities, structures, and
easements at the bar screen facility site and along the proposed yard piping routes.
4. Develop a Geotechnical Investigation Program for preliminary design and submit to City for
Testing Laboratory selection.
5. Attend and participate in planning meetings (2 meetings) with City staff to discuss planning and
conceptual design. Gather information and perform close coordination with Wastewater
Department staff.
6. Prepare a letter report including data collected and conceptual cost estimates for the anticipated
equipment, civil/site work, electrical, and related construction costs and make
recommendation/review with City staff.
Develop design plans to the City's format and specification documents incorporating all issues
with relevant solutions and identifying to the best of the Engineer's knowledge all potential
conflicts and offer solutions.
Provide project control and quality review of senior staff to insure project quality and
completeness.
Develop project cost estimate, provide all submittals to the City and meet with staff to review draft
submittals and final plans and make City requested amendments.
10. Prepare addenda, attend bid opening, review bids and provide recommendation to City.
11. Attend pre-construction meeting, review Contract Documents and respond to Contractor's
questions.
12. Provide project administration services during construction (periodic visits to the project site) to
insure compliance of Contractor with plans and specifications and, upon completion, make final
inspections as well as an inspection after one year of completion for project warranty requirement.
13. Provide monthly status reports of progress to the City.
EXHIBIT "A-1"
Pa e1 of1
Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until
he/she has obtained all insurance required herein and such insurance
has been approved by the City. Nor shall the Consultant allow any
subconsultant to commence work until all similar insurance required of
the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City
named as an additional insured, showing the following minimum
coverage in an insurance company acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products) Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
lohg-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
Exhibit "B" -Insurance Requirements
Page 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendardays
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the Citywith a copy of its certificate ofauthority toself-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whetherworkers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
f' II ~ Ih f ..r ...nrL Q, ild r 'oL .. o ~hnll yen '~A II ~'cL" firm
^^'z^7-°"°cPi.TTT'cP'vJc°'°^rm~°°, e~'.`~. ~~.. .......~.',.~ .. ... ..... .... ...
Th I' `h..ll h_ _. __. ^loferl v~,lo~ fnr..._ Tho !`n..o ~14nn4 chnll n :'.!!° c nh
t- '
Exhibit "B" -Insurance Requirements
Page 2 of 3
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavorto"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under"description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
Exhibit "B" -Insurance Requirements
Page 3 of 3
y~,~ City of
~~1 COT'~US CITY OF CORPUS CHRISTI
Ct1I1St1 DISCLOSURE OF INTERESTS
wer
City of Corpus Christi Ordinance 17112, as amended, requires all persons orfirms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Urban Enoineerin
STREET: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404
FIRM is: 1. Corporation 2. Partnership X 3. Sole Owner 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Tille
NIA
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or more of
the ownership in the above named firm.
Name Consultant
NIA
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: James L. Urban, P.~F,. Title: Authorized Representative
~,~~CS~ttjf$ at` Certifying
EXHIBIT "C"
Page 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership corporation, Point stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
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EXHIBIT "D"
Pa e 1 of 1