HomeMy WebLinkAboutC2009-151 - 4/21/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Director of Engineering Services) and B. Harman Engineering. LLC, a Texas Limited Liability
Company, 4337 Lake Ontario Drive, Corpus Christi, Nueces County, Texas 78413, (Architect/Engineer-
A/E), hereby agree as follows:
SCOPE OF PROJECT
(Project No. 7384) -The existing Sludge Dewatering Building was constructed as part of Oso Water
Reclamation Plant expansion in 1981 and since then it has outgrown the capacity required for sludge
dewatering at the Oso Water Reclamation Plant. The two beltfilter presses have become unreliable and
have been working to their full capacity over ten hours a day, seven days a week but they have not been
able to keep up with removal of sludge from the plant.
Anew Sludge Dewatering Building will be constructed with three belt filter presses and space forfourth
filter press which can be installed once the plant reaches its design capacity.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit "A" and "A-1 ", to complete the Project. Exhibit "A-1"
provides supplemental description of services to Exhibit "A" and is not intended to supersede
services described in Exhibit "A". Work will not begin on Additional Services until requested by the
A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes ofthis contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the
Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any
Additional Services until requested in writing by the A/E and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
~~ 2009-151 ~uired for review by the City staff and may be amended by or with the
04/21/09 =ngineering Services.
M2009-094 Contract for Engineering (A/E) Services
B. Harman Engineering Page 1 of 3
BELT FILTER PRESS BUILDING\CONTRACT PROFESSIONAL SERVICES
The Director of Engineering Services may direct the A/E to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of
Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services authorized
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the A/E at the address of record. In this event, the A/E will be compensated for its services on all
stages authorized based upon A/E and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein
will be performed by a laborforce residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the A/E fee may be assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the A/E without
the express written consent of the Director of Engineering Services. However, the A/E may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer priorto re-use of modified
plans.
ConUact for Engineering (WE) Services
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10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form attached hereto as Exhibit "C".
CITY OF CORPUS CHRISTI
Oscar Martinez, Date
Assistant City Manager
RECOMME ED
By ~~ ~o~ 9
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By ~ C}~'a~_~n
Armando Chapa, City Secretary
AS
City Attorney
Dat
B. HARMAN ENGINEERING, LLC
askar H. Patel, P. E. ate
4337 Lake Ontario Drive
Corpus Christi, TX 78413
(361) 742-3665 Office
(361) 299-2291 Fax
~~ AU, i'H,O,R/1,2ED
8Y C9UNCIL_.,~~11 f~1
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Contract for Engineering (A/E) Services
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EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
1. SCOPE OF SERVICES
A. Basic Services.
Basic Services will include the following in addition to those items shown on Exhibit "A-1"
Task List.
Preliminary Phase. The Engineer will:
It is the intent of the Preliminary Phase to provide a study and report of project scope with
economic and technical evaluation of alternatives, and upon approval, proceed in an
Engineering Letter Report which includes Preliminary designs, sketches, and written
description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing. (The City
Engineering Services Department will provide necessary soil investigation and
testing under one or more separate contracts).
b. Confer with the City staff regarding the design parameters of the Project. The
Engineer will participate in a maximum of four (4) formal meetings with City staff,
provide agenda and purpose for each formal meeting; document and distribute
meeting minutes and meeting report within seven (7) working days of the meeting.
The Engineerwill participate in discussions with the operating department and other
agencies (such as the Texas Commission of Environmental Quality (TCEQ)). The
Engineer will submit a letter to TCEQ outlining proposed project improvements.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy of the
Engineering Letter Report, with executive summary, opinion of probable
construction costs with life cycle analysis, and review with City staff to produce an
acceptable format which contains common municipal elements. Engineering Letter
Report will include the following (with CONSTRUCTABILITYbeing a majorelement
in all the following items):
1) Review of the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of the
Project; The A/E will meet with City staff to collect data, discuss materials and
methods of construction, and identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent data
related to the Project including taking photographs of the Project site, list of
potential problems and possible conflicts, intent of design, and improvements
required, and conformance to relevant Master Plan(s).
3) Identify results of field investigation including site findings, existing conditions,
potential right of way/easements, and probable Project design solutions;
(which are common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross-sections,
and parameters which will or may impact the design, including engineering
design basis, preliminary layout sketches, identification of needed additional
EXHIBIT "A"
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services, preliminary details of construction of critical elements, identification of
needed permits, identification of specifications to be used, identification of
quality and quantity of materials of construction, and other factors required for
a professional design (CONSTRUCTABILITY). All documents submitted will
reflect a 30% project design. The design sketches to be provided will include a
site plan, equipment layout plan and building layout/sections.
5) Advise of environmental site evaluations and archeology reports that are
needed forthe Project (Environmental issues and archeological services to be
an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project and permitting, environmental,
historical, construction, and geotechnical issues; and meet with pertinent
authorities.
7) Confer, discuss, and meet with City operating department(s) and Engineering
Services staff to produce a cohesive, well-defined proposed scope of design,
probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the Engineer and Sub-consultant
Engineer/Architect have checked and reviewed the Engineering Letter Report
prior to submission.
9) Provide an analysis on project impacts towards "re-engineering" and effects on
cost savings toward City operations, which this project will affect.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
b. The preliminary budget, specifying the funds available for construction;
c. Current aerial photography for the Project area.
d. Current related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department).
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the Engineer will:
a. Study, verify, and implement Engineering Letter Report recommendations including
construction sequencing, connections to the existing facilities, and restoration of
property and incorporate these plans into the construction plans. Development of
the construction sequencing will be coordinated with the City Operating
Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format (using
City Standards as applicable), including Contract agreement forms, general
conditions and supplemental conditions, notice to bidders, instruction to bidders,
insurance, bond requirements, and preparation of other contract and bid related
items; specifications and drawings to fix and describe, for one bid or for multiple
EXHIBIT "A"
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bids, the size and character of the entire Project; description of materials to be
utilized; and such other essentials as may be necessary for construction and cost
analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction (to
be included under additional services).
d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule.
e. Furnish one (1) copy of the interim plans (plans only-identify needed specifications)
to the City staff for review and approval purposes with estimates of probable
construction costs. Identify distribution list for plans and bid documents to all
affected utilities including City and all other affected entities. Required with the
interim plans is a "Plan Executive Summary" which will identify and summarize the
project by distinguishing key elements such as:
Pipe Size or Building Size
Pipe Material, etc.
• Why one material is selected over another
Pluses of selections
Permit requirements and why
Easement requirements and why
Embedment type and why
Constructability, etc.
• Specific requirements of the City
• Standard specifications
Non-standard specifications
Any unique requirements
9•
h.
Cost, alternatives, etc.
• Owner permit requirements and status
Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
Provide 1 copy of pre-final plans and bid documents to the City staff for review and
approval purposes with revised estimates of probable costs. Compile comments
and incorporate any requirements into the plans and specifications, and advise City
of responding and non-responding participants.
Provide Quality Assurance/Quality Control (QA/OC) measures to ensure that
submittal of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant A/E and Sub-consultant A/E shall submit a
letter declaring that all engineering disciplines of all phases of the submittals have
been checked, reviewed, and are complete prior to submission, and include
signature of all disciplines including but not limited to structural, civil, mechanical,
electrical, etc.
Upon approval by the Director of Engineering Services, provide one (1) set (hard
copy and electronic) of final plans and contract documents suitable for reproduction
EXHIBIT "A"
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(In City Format) and said bid documents henceforth become the sole property and
ownership of the City of Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses
by the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
I. Provide a Storm Water Pollution Prevention Plan.
m. Ordinance No. 19663 establishes the Municipal Public Arts Program requiring works
of art to be included in certain city vertical construction projects. If it is determined
this project is subject to Municipal Public Art Program, the architect/engineertyill
cooperate during the design process to fulfill the requirements of the ordinance.
The City staff will
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, forthe Engineering Services' approval, any addenda or
other revisions necessary to inform contractors of approved changes prior to
bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the Engineer's design
phase estimate required above, the Engineer will, at its expense, confer with City
staff and make such revisions to the bid documents as the City staff deems
necessary to re-advertise that particular portion of the Project for bids.
The City staff will
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the
EXHIBIT "A"
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Engineer) any addenda, prepare and supply bid tabulation forms, and conduct bid
opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials forthe City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The Engineer will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's price
and are not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect
the contractor's price and are not contrary to the general interest of the City under
the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a "multimedia format"
suitable for viewing with Microsoft's Internet Explorer, version 3.0. As a minimum
the Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imagingfor Win95 (Wang) and Microsoft Imaging Composer. Deliverthe manuals
on a CD-ROM, not on floppy disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliverto the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
EXHIBIT "A"
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using dwg format in AutoCAD, and graphics data will be in dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services
that may be included as part of this contract, but the AIE will not begin work on this section
without specific written approval by the Director of Engineering Services. Fees for Additional
Services are an allowance for potential services to be provided and will be negotiated by the
Director of Engineering Services as required. The A/E will, with written authorization by the
Director of Engineering Services, do the following:
Permit Preparation. Furnish the City all engineering data and documentation necessary
for the following required permits. The A/E will prepare this documentation for all
required signatures. The A/E will prepare and submit permits as applicable to the
appropriate local, state, and federal authorities. The City shall reimburse the A/E for
permit application and/or processing fees as required by the regulatory agencies.
Permits may be required by the following regulatory agencies.
a. Texas Commission on Environmental Quality (TCEQ)
b. Texas Department of License and Regulation (TDLR )
c. Windstorm Certification -Consultant will perform submittal review, conduct
windstorm inspections (6 field visits) along with filing of WPI-1 and WPI-2 with the
Texas Department of Insurance.
2. Start-uo Services. Provide on-site services and verification for all start-up procedures
during actual start up of major Project components, systems, and related appurtenances
if needed and required.
3. Construction Observation. Provide a project representative (PR) to provide periodic
construction observation.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants, the A/E shall
endeavorto provide further protection forthe CITY against defects and deficiencies
in the Work.
B. The duties and responsibilities of the PR are described as follows:
EXHIBIT "A"
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1. General: PR will act as directed by and under the supervision of A/E, and will
confer with A/E regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with A/E and Contractor,
keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other
project-related meetings as required by the City, and prepare and circulate
copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the
direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and
notify of availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal forwhich PR believes that
the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist
A/E in determining if the Work is in general proceeding in accordance
with the Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design concept
of the completed Project, or has been damaged, or does not meet the
requirements of any inspection, test orapproval required to be made; and
advise City and A/E of that part of work in progress that PR believes
should be corrected or rejected or should be uncovered for observation,
or requires special testing, inspection orapproval.
C. Observe whether Contractor has arranged for inspections required by
Laws and Regulations, including but not limited to those to be performed
by public agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change
Orders, Field Orders, Work Change Directives, Addenda, additional
Drawings issued subsequent to the Contract, A/E's clarifications and
interpretations of the Contract Documents, progress reports, Shop
Drawing and Sample submittals received from and delivered to
Contractor, and other Project related documents.
EXHIBIT "A"
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B. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change Directives, or
changed conditions, Site visitors, daily activities, decisions, observations
in general, and specific observations in more detail as in the case of
observing test procedures; and send copies to A/E and the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule of
Shop Drawing and Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or
acts of God endangering the Work, and property damaged by fire or
other causes.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list
of observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY, and
Contractor and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected
and make recommendations concerning acceptance and issuance of the
Notice of Acceptability of the Work.
4. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report forthe City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
5. Survey for Equipment Alignment -Grade elevations and final equipment alignment and
elevations.
6. Provide the services above authorized in addition to those items shown on Exhibit "A-1"
Task List.
EXHIBIT "A"
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2. SCHEDULE
PROPOSED PROJECT SCHEDULE
DAY DATE ACTIVITY
Wednesday May 15, 2009 Begin Preliminary Phase
Monday July 27, 2009 Begin Design Phase
Friday October 23, 2009 Interim Submittal
Friday November 20, 2009 City Review
Friday January 21, 2010 Pre-Final Submittal
Friday February 19, 2010 City Review
Friday March 26, 2010 Final Submittal
Monday (2) March 29 & April 5, 2010 Advertise for Bids
Wednesday April 7, 2010 Pre-Bid Conference
Wednesday April 14, 2010 Receive Bids
Monday May 24, 2010 Begin Construction
Weekday February 19, 2011 Construction Completion
3. FEES
A. Fee for Basic Services. The City will pay the Engineer a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4 above,
and for all expenses incurred in performing these services. For services provided in Section I.A.1-
4, Engineer will submit monthly statements for basic services rendered. In Section I.A.1-3, the
statement will be based upon Engineer's estimate (and City Concurrence) of the proportion ofthe
total services actually completed at the time of billing. For services provided in Section I.A.4, the
statement will be based upon the percent of completion of the construction contract. City will
make prompt monthly payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services" the City will pay the Engineer snot-to-exceed fee as per
the table below:
EXHIBIT "A"
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C. Summa of Fees
Fee for Basic Services
1. Preliminary Phase $28,626.00
2. Design Phase 171,787.00
3. Bid Phase 5,210.00
4. Construction Phase 22,355.00
Subtotal Basic Services Fees 227,978.00
Fee for Additional Services (Allowance)
1. Permit Preparation (as applicable)
TCEQ
TDLR
Windstorm Certification (authorized)
Sub-Total Permit Preparation
3,000.00
3,450.00
3,890.00
10,340.00
2. Start-up Services 888.00
3. Construction Observation Services - 10 hours per
week for up to 39 weeks @ $70 per hour 27,300.00
4. Warranty Phase 2,316.00
5. Survey for Equipment Alignment 2,880.00
Sub-Total Additional Services Fees 43,724.00
Total Fees including Additional Services $271,702.00
EXHIBIT "A"
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EXHIBIT A-1
TASK LIST
CITY OF CORPUS CHRISTI
OSO WATER RECLAMATION PLANT PROCESS IMPROVEMENT
BELT FILTER PRESS BUILDING REPLACEMENT
(PROJECT NO. 7384)
1) perform field investigation as required to verify existing conditions, define locations of tie-in
points and identify other applicable parameters to complete items as shown on this task list.
Review existing data and documents associated with project.
2) attend and participate in project start meeting and all additional required planning meetings (4
meetings minimum) with City staff to discuss planning and conceptual design. Gather
information and perform close coordination with Wastewater Department staff.
3) develop a preliminary construction schedule and sequencing plan that includes all the items as
shown on this Task List. This schedule will include procurement, construction, testing,
coordination, and provision for minimum interruption of services and construction schedules
with planned Capital Improvement Program (CIP) funding and will also take into consideration
recommendations in the appropriate Wastewater Plans.
4) Establish existing topography, site layout, identifying underground pipelines from `As Built
drawings and old documents, manholes, electrical pull boxes, electrical pipe rack etc. for the
location of the new belt press building required for Engineering Letter Report.
5) Prepare and submit one electronic file in PDF format and one (1) copy of the Engineering
Letter Report to City for review. The Engineering Letter Report will document the analyses,
approach, cost analysis, benefit analysis and document the work with text, tables, exhibits,
vendor equipment data and prepare probable building layout showing the equipment foot
prints, operator break room and any other necessary features required to show the
functionality of the belt filter press building. This will be presented with sectional view of the
layouts of different components including chemical feed system required for operation of the
sludge dewatering units. Upon review by the City, address any concerns and re-submit final
version of Engineering Letter Report. Obtain approval to proceed with Design Phase. The
following items will be thoroughly researched, evaluated and finally recommendations made
during the Engineering Letter Report Phase:
A. Research and develop a thorough understanding of the present needs and the future
requirements for dewatering sludge at Oso WRP.
B. The existing sludge handling facility at Oso WRP and past records of sludge generated
at the plant will be evaluated to design the new sludge dewatering facility.
C. New sludge dewatering equipment and belt press building will be designed to comply
with the TCEO's Chapter 217 Rules and will have room for additional belt filter press
equipment.
EXHIBIT A-1
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H:\USERS2\ROME\VELMAP\GEN\WASTEWATERV384 OSO BELT FILTER PRESS BUILDING\EXRIBIT A-1 TASK LIST
D. Plant Layout showing probable locations of the new belt filter press building will be
prepared. At least three layouts with the belt press building footprint will be shown and
each location will show the building egress and ingress and will indicate the radius
required for maneuverability of sludge trucks or the mule with sludge container.
E. The existing sludge pumping equipment from the post thickener will be inspected to
determine if they will serve the ultimate design capacity of the sludge handling facility at
Oso WRP. Hydraulic analysis of the pumping units and the existing force main will be
done to determine if they will have adequate capacity and pumping head required for
the new belt filter press units. The report will furnish analysis data of the existing
pumping system with recommendations for upgrade necessary to meet the
requirements of the new belt filter press equipment. This will require upgrade of the
electrical system feeding the thickener pumps
F. Evaluate the polymer feed system for the new sludge dewatering building and compare
the unit with existing system. This will require input from the operators and the system
will be designed around the equipment which the operators are most comfortable with.
G. Evaluate the electrical system to determine if the existing main breaker and the feed
lines are adequate to handle load in the new filter press building. The Design
Memorandum will show any changes recommended for the new sludge dewatering
building.
H. Prepare construction cost estimates of the belt filter press building with the equipment.
6) Prepare construction plans to include but not limited to i.e., Title Sheet, Estimate Summary,
General Notes, Specification Data, Demolition Plan of existing structures to make room for the
new belt filter press building, site piping layout, site paving and grading plan, Architectural and
Structural drawings of the building, Mechanical and Electrical equipment layout and electrical
site layout. Also, the plans will include SWPPP Sheets, and City Standards.
7) Provide one (1) copy of the sixty (60°/D) percent plan set and estimates of probable
construction costs, along with a plan executive summary for the City's review. Meet with City
to discuss the submittal as identified in Exhibit A.
8) Submit one (1) copy of one hundred percent (100%) plans set and bid documents to City as
identified in Exhibit A.
9) Provide Bid Phase Services identified in Exhibit A.
10) Provide Construction Phase services identified in Exhibit A for a period of six months, plus
Change Order Time Extensions, from date of Contractor Notice to Proceed.
11) During all phases of the project, provide aone-page monthly progress report via email to the
designated City staff by the fifth (5"') day of each month. Provide an additional hard copy of
the one-page monthly progress report with the submittal of each monthly invoice.
EXHIBIT A-1
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H:\USERS2\HOME\VELMAP\OEMWASTEWATERV384 OSO BELT FILTER PRESS BUILDING\EXHIBIT A-1 TASK LIST
12) Utilizing the scopes and data as developed in the Engineering Letter Report, prepare
construction contract documents, in the City of Corpus Christi required Plan Preparation
Standards and Contract Format:
A. Incorporate topographic and underground process related piping and electrical duct
banks location data into the site plans.
B. Prepare site plans showing the new location of the belt filter press building.
C. Analyze the egress and ingress requirements and maneuverability of the sludge trucks
and tow truck/ container dollies.
D. Pavement design for area around the Dewatering Building for heavy truck traffic.
E. Prepare grading and drainage plan for the area around the new Dewatering Building.
F. Prepare plan sheets of the relocation and extension of existing force mains from the
sludge pumps to the new belt press building.
G. Analyze the required capacity of the dewatering units for sludge processing for the
design treatment capacity of the treatment plant.
H. Analyze the requirements for polymer feed system including storage and batch mixing
for polymer blending.
I. Prepare Architectural Drawings of the Dewatering Building.
J. Prepare architectural details of the building layout.
K. Prepare miscellaneous architectural details.
L. Review the geotechnical report and prepare structural calculations for the Dewatering
Building.
M. Prepare structural plans, evaluations and sections of the reinforced concrete structure,
columns and foundation for the Dewatering Building.
N. Prepare detailed layout and piping design of the Belt Filter Presses.
O. Prepare Mechanical design drawings for the installation.
P. Prepare miscellaneous mechanical details for the dewatering sludge building.
Q. Prepare Electrical Single Line drawing showing the load requirements for the
Dewatering Building Prepare electrical site plan, Dewatering Building power and control
panels and lighting and grounding.
R. Prepare 480V service calculations including service equipment, conductors, starters
and circuits required for different motors and electrical loads. Prepare 208V lighting,
transformer and panel calculations.
S. Prepare Electrical wiring and conduit schedule for the Dewatering Building.
T. Prepare miscellaneous electrical details.
13) Provide a summary of review comments not incorporated into design with the subsequent
submission.
14) Prepare a construction schedule and sequencing plan that incorporates all three contracts.
15) At the 60°/G submission stage, prepare and sign the Project Checklist and Drawing Review
Checklist.
H:\USERS2\HOME\VELMAP\GEN\WASTEWATERV3B4 OSO BELT FILTER PRESS BUILDING\EXHIBIT A-1 TASK LIST
EXHIBIT A-1
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Exhibit B
Mandatory Requirements
(Revised September, 2001)
lL` ~Y~1LLL` [d ~:3 ~1~ I I7 ~ i~ I~~9
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
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C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board oflnsurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate ofauthority toself-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
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EXHIBIT "B"
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III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavorto"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under"description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
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y~,~ City of
~~1 CO1'pUS CITY OF CORPUS CHRISTI
Cj1C1St1 DISCLOSURE OF INTERESTS
wer
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: B. Harman Engineering. LLC
STREET: 4337 Lake Ontario Drive CITY: Corpus Christi. TX ZIP: 78413
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Jab Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
Bhaskar Patel Electrical Advisory Board
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or mare of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: Bhaskar H. Patel P. E. Title: President
ype or nn
Signature of Certifying Person: ~~// Datel//3 /o J
EXHIBIT "C"
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Muniapal Court Judges of the City of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
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