HomeMy WebLinkAboutC2009-157 - 4/28/2009 - ApprovedCITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Director of Engineering Services) and Naismith Engineering, Inc., a Texas corporation, 4501 Gollihar
Road, Corpus Christi, Nueces County, Texas 78411, (Architect/Engineer - A/E), hereby agree as
follows:
1. SCOPE OF PROJECT
OId State School Property Development, Phase 2 BOND ISSUE 2008 (Project No. 3388) -This
project provides for professional services to complete the design and construction documents for both
Phases 1 and 2 of the State School regional park. Phase 1 provided for the master plan and basic
infrastructure with limited parking and trails to support the youth football and full size soccer fields with a
public restroom including coordination with the Rotary Club for a future Miracle Field. Phase 2 proposes
to expand parking, trails and park amenities including a second public restroom. The final scope of
improvements will be developed and prioritized during the design phase within the available funds.
Improvements could include the pavilion with grass amphitheater, a playground with ADA accessibility,
two basketball courts, surface improvements for five future youth soccer fields, two multi-purpose grass
sport fields, and a skating area. Phase 1 and 2 were combined under one project to maximize resources
and accelerate construction of both phases.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit "A" and "A-1", to complete the Project. Work will not
begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the
Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any
Additional Services until requested in writing by the A/E and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or with the
2009-157 engineering Services.
04/28/09
M2009-118 Contract for Engineering (wE) Services
Kaismith Engineering Page 1 of 3
iTATE SCHOOL PROP DEVELOPMENT~i CONTRACT PROFESSIONAL SERVICES
The Director of Engineering Services may direct the A/E to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of
Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
4. MANDATORY REQUIREMENTS
A/E agrees to the mandatory contract and insurance requirements as set forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services authorized. Monthly
invoices will be submitted in accordance with Exhibit "D".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the A/E at the address of record. In this event, the A/E will be compensated for its services on all
stages authorized based upon A/E and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein
will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25°/D of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the A/E fee may be assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert ortechnical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the A/E without
the express written consent of the Director of Engineering Services. However, the A/E may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer priorto re-use of modified
plans.
Contract for Engineering (A/E) Services
Page 2 of 3
H:\USER52WOME\VELMAP\GEMPARKS 8 REC\33880LD STATE SCHOOL PROP DEVELOPMENTII CONTRACT PROFESSIONAL SERVICES
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form attached hereto as Exhibit "C".
CITY OF CORPUS CHRISTI
Oscar Martinez, Date
Assistant City Manager
RECOMME ED
ay ~ ~~i o9'
Pete Anaya, . E., Date
Director of Engineering Services
NAISMITH ENGINEERING, INC.
By ~ ` t> c ~:~
John .Michael, P. E. Da e
roj Principal
4501 Gollihar Road
Corpus Christi, TX 78411
(361) 814-9900 Office
(361)814-4401 Fax
00 -I1~
ATTEST
lay
Armando Chapa, City Secr ry
APPROVED AS TO ORM
By ~ ~-2
Cit orry Date
3T COUHCIL....~~2.=.1=
SECRETARY
Contract for Engineering (A/E) Services
Page 3 of 3
H:\USER52\HOME\VELMA%GEN\PARKS & REC\3388 OLD STATE SCHOOL PROP DEVELOPMENT\1 CONTRACT PROFESSIONAL SERVICES
EXHIBIT A
CITY OF CORPUS CHRISTI, TEXAS
Old State School Property Development, Phase 2
BOND ISSUE 2008
(Project No. 3388)
1. SCOPE OF SERVICES
A. Basic Services.
(Basic Services will include the following in addition to those items shown on Exhibit "A-
1"Task List.)
1. Preliminary Phase. The Architect/Engineer-A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project
scope with economic and technical evaluation of alternatives, and upon approval,
proceed in a Design Memorandum which includes preliminary designs, drawings,
and written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratorytesting. and make
recommendations to the City. Coordinate all required services with the
Geotech Lab. (The City Engineering Services Department will provide
necessary soil investigation and testing under one or more separate
contracts.)
b. Confer with the City staff at the start of this phase regarding the design
parameters of the Project. The Engineerwill participate in a minimum ofthree
(3) formal meeting(s) with City staff, provide agenda and purpose for each
formal meeting; document and distribute meeting minutes and meeting report
within seven (7) working days of the meeting. The A/E will discuss the project
with the operating department (Water, Wastewater, Gas, Storm Water,
Streets, etc.) and other agencies, including but not limited to the Texas
Department of Transportation (TxDOT) and Texas Commission on
Environmental Quality (TCEQ) as required to satisfactorily complete the
Project.
c. Submit one (1) copy in an approved electronic format, and one (1) paper copy
of the Design Memorandum with executive summary, opinion of probable
construction costs, defined technical evaluations of identified feasible
alternatives, and review with City staff to produce an acceptable format.
Design Memorandum will include the following (with CONSTRUCTABILITY
being a major element in all the following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project; The A/E will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
EXHIBIT "A"
Pa e1of10
& REC~3388 OLD STATE SCHOOL PROP DEVELOPMENTI2 EXHIBIT A
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site, list of potential problems and possible conflicts, intent of design, and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions, potential right ofway/easements, and probable Project design
solutions (which are common to municipalities), in accordance with
S.U.E. (Subsurface Utility Engineering) standards (CI/ASCE 38-02).
Subsurface investigation will be paid as an additional service.
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements, identification of needed permits, identification of specifications
to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project (Environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive, well-defined proposed
scope of design, probable cost estimates(s) and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the design memorandum prior to submission.
9) Provide an analysis on project impacts towards "re-engineering" and
effects on cost savings toward City operations, which this project will
affect.
d. Perform the items as shown on Exhibit "A-1"Task List.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b. The preliminary budget, specifying the funds available for construction.
c. Aerial photography for the Project area.
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
EXHIBIT "A"
Pa e2of10
H:\USER52\HOMENELMAP\GEN\PARKS 8 REC43388 OLD STATE SCHOOL PROP DEVELOPMENT2 EXHIBIT A
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a. Study, verify, and implement Master Plan and Phase 1 recommendations
including construction sequencing, connections to the existing facilities, and
restoration of property and incorporate these plans into the construction plans.
Development of the construction sequencing will be coordinated with the City
Operating Department(s) and Engineering Services staff.
b. Prepare one set of Construction Bid and Contract Documents in City format
(using City Standards as applicable), including Contract agreement forms,
general conditions and supplemental conditions, notice to bidders, instruction
to bidders, insurance, bond requirements, and preparation of other contract
and bid related items; specifications and drawings to fix and describe, for one
bid orfor multiple bids, the size and character of the entire Project; description
of materials to be utilized; and such other essentials as may be necessary for
construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during
construction (to be included under additional services).
d. Prepare final quantities and estimates of probable costs with the
recommended construction schedule. The construction schedule will provide
a phased approach to track progress and payments.
e. Furnish one (1) copy 60°/D plans (plans only-identify needed specifications) to
the City staff for review and approval purposes with estimates of probable
construction costs. Required with the 60% plans is a "Plan Executive
Summary" which will identify and summarize the project by distinguishing key
elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
Cost, alternatives, etc.
• Owner permit requirements and status
Assimilate all review comments, modifications, additions/deletions and
proceed to next phase, upon Notice to Proceed.
EXHIBIT "A"
Pa e3of10
H:\USER52\HOME\VELMAP\GEN\PARKS 8 REC43388 OLD STATE SCHOOL PROP DEVELOPMENT\2 EXHIDITA
g. Furnish complete construction and bid documents including specifications for
City staff review and approval. Provide 1 copy of 90°/D (optional upon City
request) and 100% complete plans and bid documents to the City staff for
review and approval purposes with revised estimates of probable costs.
Identify distribution list for plans and bid documents to all affected utilities
including City and all other affected entities, compile comments and
incorporate any requirements into the plans and specifications, and advise
City of responding and non-responding participants.
h. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the 60°/D, 90°/D (optional), and 100% complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and
correction by City staff. The Consultant A/E and Sub-consultant A/E shall
submit a letter declaring that all engineering disciplines of all phases of the
submittals have been checked, reviewed, and are complete prior to
submission, and include signature of all disciplines including but not limited to
structural, civil, mechanical, electrical, etc.
i. If required, Provide a traffic control including a Traffic Control Plan, with
illumination, markings and'striping, signalization, for review and approval and
as delineated by the City Traffic Engineering Department.
j. Upon approval by the Director of Engineering Services, provide one (1) set
(hard copy and electronic) of final plans and contract documents suitable for
reproduction (In City Format) and said bid documents henceforth become the
sole property and ownership of the City of Corpus Christi.
k. The City agrees that any modifications of the submitted final plans (for other
uses by the City) will be evidenced on the plans and be signed and sealed by
a professional engineer prior to re-use of modified plans.
I. Prepare and submit monthly status reports with action items developed from
monthly progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
n. Perform the items as shown on Exhibit "A-1" Task List.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the
construction contract.
c. Provide the City's standard specifications, standard detail sheets, standard
and special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders,
and review of bids by solicited interests.
EXHIBIT "A"
Pa e4of10
H:\USERS2\HOME\VELMAP\GEN\PARKB & REC\3388 OLD STATE SCHOOL PROP DEVELOPMENT\2 E%HIBIT A
c. Review all pre-bid questions and submissions concerning the bid documents
and prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved
changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design
phase estimate required above, the Engineer will, at its expense, confer with
City staff and make such revisions to the bid documents as the City staff
deems necessary to re-advertise that particular portion of the Project for bids.
4
The City staff will
conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council
concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the
City and the contractor.
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders,
receive and process deposits for all bid documents, issue (with the assistance
of the A/E) any addenda, prepare and supply bid tabulation forms, and
Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the
contractor's price and are not contrary to the general interest of the City under
the contract.
e. Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work,
and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans
and specifications for the contractor and authorize minor changes which do
not affect the contractor's price and are not contrary to the general interest of
the City under the contract.
EXHIBIT "A"
Pa e5of10
H:\USER521HOME\VELMAP\GENIPARKS & REC\3388 OLD STATE SCHOOL PROP DEVELOPMENT2 EXHIRITA
Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
As applicable, review and assure compliance with plans and specifications,
the preparation of operating and maintenance manuals (by the Contractor) for
all equipment installed on this Project. These manuals will be in a "multimedia
format" suitable forviewing with Microsoft's Internet Explorer, version 3.0. As
a minimum the Introduction, Table of Contents, and Index will be in HTML
(HyperText Markup Language) format, with HyperText links to the other parts
of the manual. The remainder of the manual can be scanned images or a
mixture of scanned images and text. use the common formats for scanned
images - GIF, TIFF, JPEG, etc.. Confirm before delivery of the manuals that
all scanned image formats are compatible with the image-viewing software
available on the City's computer -Imaging for Win95 (Wang) and Microsoft
Imaging Composer. Deliver the manuals on a CD-ROM, not on floppy disks.
Review construction "red-line' drawings, prepare record drawings of the
Project as constructed (from the "red-line" drawings, inspection, and the
contractor provided plans) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record
drawings. All drawings will be CADD drawn using dwg format in AutoCAD,
and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form.
All electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional
services that maybe included as part of this contract, but the A/E will not begin work on
this section without specific written approval by the Director of Engineering Services.
Fees for Additional Services are ari allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The A/E will, with
written authorization by the Director of Engineering Services, do the following:
Permitting. Furnish the City all engineering data and documentation necessaryfor
all required permits. The A/E will prepare this documentation for all required
signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad
operating in the area
b. TxDOT Permits/Amendments
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
EXHIBIT "A"
Pa e6of10
8 REC~33880LD STATE SCHOOL PROP DEVELOPMENT2 EXHIBITA
e. NPDES Permit/Amendments
f. Texas Commission of Environmental Quality (TCEO) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USAGE)
k. United States Environmental Protection Agency (USEPA)
I. Texas Department of License and Regulation (TDLR )
m. Windstorm
2. Right-of-Way (ROW) Acquisition Survev. The A/E will review existing ROW and
easements to ascertain any conflicts and provide field ROW surveys and submit
ROW plats and descriptions for the City's use in the acquisition process. All work
must comply with Category 1-A, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. All work must be tied to and conform with the City's Global
Positioning System (GPS) control network and complywith all TxDOT requirements
as applicable. A/E Consultant will be required to perform all necessary deed
research.
3. Topographic Survev. Provide field surveys, as required for design including the
necessary control points, coordinates and elevations of points (as required for the
aerial mapping of the Project area -aerial photography to be provided by City).
Establish base survey controls for line and elevation staking (not detailed setting of
lines and grades for specific structures or facilities). All work must be tied to and
conform with the City's Global Positioning System (GPS) control network and
comply with Category 6, Condition I specifications of the Texas Society of
Professional Surveyors' Manual of Practice for Land Surveying in the State of
Texas, Ninth Edition. Include reference to a minimum of two (2) found boundary
monuments from the project area.
4. Construction Observation Services. Provide a project representative (PR) to
provide periodic construction observation.
A. Through such additional observations of Contractor's work in progress and
field checks of materials and equipment by the PR and assistants, the AIE
shall endeavor to provide further protection for the CITY against defects and
deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E,
and will conferwith A/E regarding PR's actions. PR's dealings in matters
pertaining to the Contractor's work in progress shall in general be with
A/E and Contractor, keeping the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such aspre-
construction conferences, progress meetings, job conferences and other
EXHIBIT "A"
Pa e7of10
H:\USER52ViOME\VELMAP\GEN\PARKS 8 REC1338S OLD STATE SCHOOL PROP DEVELOPMENT\2 E%HIBIT A
project-related meetings as required by the City, and prepare and
circulate copies of minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through
Contractor's superintendent and assist in understanding the intent
of the Contract Documents.
B. PR shall communicate with CITY with the knowledge of and under
the direction of A/E
4. Interpretation of Contract Documents: Report when clarifications and
interpretations of the Contract Documents are needed and transmit to
Contractor clarifications and interpretations as issued.
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor,
and notify of availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work
requiring a Shop Drawing or Sample submittal for which PR
believes that the submittal has not been approved.
6. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to
assist A/E in determining if the Work is in general proceeding in
accordance with the Contract Documents.
B. Report whenever PR believes that any part of Contractor's work in
progress will not produce a completed Project that conforms to the
Contract Documents or will prejudice the integrity of the design
concept of the completed Project, or has been damaged, or does
not meet the requirements of any inspection, test or approval
required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should
be uncovered for observation, or requires special testing, inspection
or approval.
C. Observe whether Contractor has arranged for inspections required
by Laws and Regulations, including but not limited to those to be
performed by public agencies having jurisdiction over the Work.
7. Records:
A. Maintain orderly files for correspondence, reports of job
conferences, reproductions of original Contract Documents
including all Change Orders, Field Orders, Work Change Directives,
Addenda, additional Drawings issued subsequent to the Contract,
A/E's clarifications and interpretations of the Contract Documents,
progress reports, Shop Drawing and Sample submittals received
from and delivered to Contractor, and other Project related
documents.
B. Prepare a daily report utilizing approved City format, recording
Contractor's hours on the Site, weather conditions, data relative to
questions of Change Orders, Field Orders, Work Change
Directives, or changed conditions, Site visitors, daily activities,
EXHIBIT "A"
Pa e8of10
H:\USER52\HOME\VELMAP\GEN\PARKS & REC13388 OLD STATE SCHOOL PROP DEVELOPMENT2 EXHIBIT A
decisions, observations in general, and specific observations in
more detail as in the case of observing test procedures; and send
copies to A/E and the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of
Contractor's compliance with the progress schedule and schedule
of Shop Drawing and Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies,
or acts of God endangering the Work, and property damaged by fire
or other causes.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a
list of observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E, the CITY,
and Contractor and prepare a final list of items to be completed or
corrected.
C. Observe whether all items on final list have been completed or
corrected and make recommendations concerning acceptance and
issuance of the Notice of Acceptability of the Work.
5. Warranty Phase. Provide a maintenance guaranty inspection toward the end of
the one-year period after acceptance of the Project. Note defects requiring
contractor action to maintain, repair, fix, restore, patch, or replace improvement
under the maintenance guaranty terms of the contract. Document the condition
and prepare a report for the City staff of the locations and conditions requiring
action, with its recommendation for the method or action to best correct defective
conditions and submit to City Staff. Complete the inspection and prepare the report
no later than sixty (60) days prior to the end of the maintenance guaranty period.
2. SCHEDULE
PROPOSED PROJECT SCHEDULE
DAY DATE ACTIVITY
Complete Begin Preliminary Phase
Monday May 4, 2009 Begin Design Phase
Wednesday June 3, 2009 Interim Review Meeting
Friday June 12, 2009 Pre-Final Submittal
Friday June 26, 2009 City Review
Friday July 17, 2009 Final Submittal
Monday (2) August-October, 2009 Advertise for Bids
Tuesday August-October, 2009 Pre-Bid Conference
Wednesday August-October, 2009 Receive Bids
Weekday November, 2009 Begin Construction
Weekday July 2010 Construction Completion
EXHIBIT "A"
Pa e9of10
H:\USER52\HOMENELMAP~GEN\PHRKS 8 R WGf38B OLO STATE scnoo~ vnur utvt~urmerv i ¢ ennini i n
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. For services
provided in Section I.A.1-4, A/E will submit monthly statements for basic services
rendered. In Section I.A.1-3, the statement will be based upon A/E's estimate (and City
Concurrence) of the proportion of the total services actually completed at the time of
billing. For services provided in Section I.A.4, the statement will be based upon the
percent of completion of the construction contract. City will make prompt monthly
payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services" the City will pay the A/E a not-to-
exceed fee as per the table below:
C. Summary of Fees
Fee for Basic Services original
Contract
1. Preliminary Phase $2,100.00
2. Design Phase 55,807.00
3. Bid Phase 3,945.00
4. Construction Phase 14,337.00
Subtotal Basic Services Fees 76,189.00
Fee for Additional Services (Allowance)
1. Permit Preparation (as applicable)
NPDES Permit/Amendments
TCEO
Texas Department of License and Regulation
Texas Windstorm
Total Permitting
1,000.00
500.00
2,000.00
2,000.00
5,500.00
2. ROW Acquisition Survey (AUTHORIZED) 2,500.00
3. Topographic Survey (AUTHORIZED) 22,760.00
4. Construction Observation Services 32,400.00
5. Warranty Phase 2,000.00
Sub-Total Additional Services Fees Authorized 65,160.00
Total Authorized Fee $141,349.00
The estimated cost of construction for Old State School Property Development, Phase 2 is
$1,400,000. The Basic Services fee forthe project is $76,189. Therefore, the percentage of
Basic Engineering Services cost to construction cost is 5.44%.
/ EXHIBIT "A"
Pa e10of10
H:\USERS2\HOME\VELMAP\GEN\PARKS 8 REC13388 OLD STATE SCHOOL PROP DEVELOPMENT\2 EXHIBIT A
EXHIBIT A-1
TASK LIST
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
CITY OF CORPUS CHRISTI
Old State School Property Development (Phase 2)
(Project No. 3388)
Basic Services
1) Perform field investigation (surveys as authorized by Additional Services) as required to define
specific areas of demolition and new work, equipment, locations, tie-in point, and other
applicable parameters required to complete the items as shown on this Task List.
2) Review available reports, record drawing, utility maps and other information provided by the
City pertaining to the project area.
3) Participate with staff at one (1) public meeting. Prepare exhibits as required to illustrate the
scope of the proposed improvements.
4) Develop construction drawings in English units in 22"x34" sheets. The plans will be for the
construction of the following
• Neighborhood baseball field with backstop
• Covered pavilion and amphitheater
• Playgrounds with ADA accessibility
Two restrooms
• Two full size soccer fields
Surface improvements for five future youth soccer fields
• Two youth football fields
• Two basketball courts
Two multi-purpose grass sport fields
• Skating area
• Paved parking areas and trails
5) Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to include:
Title Page
• Table of Contents
Notice to Bidders
• Notice to Contractors - A
• Notice to Contractors - B
• Part A -Special Provisions
• Part B -General Provisions
• Part C -Federal Wage Rates and Requirements
• Part S -Standard Specifications
• Part T -Technical Specifications (if required)
• List of Drawings
• Geotechnical Report
EXHIBIT "A-1"
Pa e 1 of 3
H:\USER52\HOME\VELMAP\GEN\PARKS & REC\3388 OLD STATE SCHOOL PROP DEVELOPMENT\3 EXHIBIT A-1 TASK LIST
• Notice
• Agreement
• Proposal/Disclosure Statement
Performance Bond
Payment Bond
6) Provide Quality Assurance/Quality Control (QA/QC) pre-final review and prepare submittal for
City's review depicting final complete development of the construction drawing and
specifications.
7) Address comments received from the City for the final Submittal.
8) Provide Quality Assurance/Quality Control (QA/QC) final review and submit one (1) hard copy
and one (1) electronic copy of the final contract drawings and specifications to the City forthe
bidding process.
9) Update the Opinion of Probable Costs and submit to the City.
10) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for Professional
Services.
11) Provide Construction Phase Services in accordance with Exhibit 'A' of the contract for
Professional Services.
12) Prepare monthly progress reports and submit via a-mail to the City. Monthly progress reports
shall be submitted by the 5`h of each month. The progress report will go to the City's
designated individual who will be responsible for distributing the report to other designated
individuals.
Additional Services
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all engineering data
and documentation necessary for all required governmental permits as needed to complete
the project. (TDLR, Windstorm and Building Services, NPDES and TCEQ).
2) Prepare and submit permit applications and associated fees to the appropriate authorities as
required to complete the project.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field. Control points shall be set in well protected locations which can
be easily located by the contractor during construction.
EXHIBIT "A-1"
Pa e2of3
8 REg3388 OLD STATE SCHOOL PROP DEVELOPMENTI3 EXHIBIT A-1 TASK LIST
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS. Utilize same control system which was
used during Phase 1 of the site development.
6) Perform topographic survey within project limits.
7) Locate and tie-in tract boundaries.
8) Locate and tie-in known utilities and structures.
9) Download raw survey field data, copy field notes, reduce data and check results.
10) Set baseline control points for construction.
CONSTRUCTION OBSERVATION SERVICES
1) Provide construction observation services as authorized by the City.
2) Conduct site visits to the project site during construction.
3) Prepare daily reports.
4) Provide detailed coordination with City staff during construction.
5) Coordinate construction activities with the designated testing lab.
WARRANTY PHASE
1) Upon receiving authorization from the City to proceed, conduct a maintenance guaranty
inspection toward the end of the one-year period after acceptance of the project. Note defects
requiring contractor action to maintain, repair, fix, restore, patch, correct or replace
improvements underthe maintenance guaranty terms of the construction contract. Document
the condition and prepare a report for the City staff of the locations and conditions requiring
action.
EXHIBIT "A-1"
Pa e3of3
H:\USERS2\HOME\VELMAP\GENIPARKS 8 REC13388 OLD STATE SCHOOL PROP DEVELOPMENTS EXHIBIT A-1 TASK LIST
Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILITY INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved by the
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodily Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises -Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVERAGE
Not limited to sudden & accidental discharge; to include [ ] REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ]REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X] NOT REQUIRED
EXHIBIT "B"
Pa e 1 of 3
C. In the event of accidents of any kind, the Consultant shall furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
B. The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendardays
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate ofauthority toself-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which could result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 -Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through self-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
6` Q 'Ir! J D' L /` (` If # 'll h 'h l fnr ,: rl'nn h 'Irf orc rieL
a
'
f 4h fn nF fhe nfr..n# n #.. n rl
nl rlinn fhe rf o 4o thg rim
n
f' II 4 #h J f nrL Q 'Irlnrb inL nn, nh.~ll hn nn ^All
e Aic L"fneoi
J
r r i
h •la I.
meunt of
t~
~~t $ r
~
.
e~
r1lll I AOC1 h' h ' f'm-.furl 4n hn f ho ~.nL o ~# nmm~lo tinn of 4hg
t: ,
EXHIBIT "B"
Pa e2of3
h ;Irler'c : cL 'r nnl .rl'n ., rlerl ,.~;L.I.. TL... ("{....4...11 L..~ .. mail
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be"and "cancelled" and deleting the words "endeavorto"and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under"description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Pa e3of3
,~,,yyjy~,~ City of
^~1 COI'~US CITY OF CORPUS CHRISTI
Chnsti DISCLOSURE OF INTERESTS
wo.~
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Naismith Enaineerina. Inc.
STREET: 4501 Gollihar CITY: Corpus Christi. TX ZIP: 78411
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Job Title and City Department (if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm".
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked
on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: John A. Michael. P. E. Title: Project Principal
Y'rfafur`e'tif Certifying Person: r ~ ~?"> ti ICI o4
EXHIBIT "C"
Page 1 of 2
DEFINITIONS
a. "Board Member". A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. "Employee". Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not
as an independent contractor.
c. "Firm". Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. "Official". The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the City of Corpus Christi, Texas.
e. "Ownership Interest". Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. "Constructively held" refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. "Consultant'. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
0
o ~ o
~ N
E ~ ~
~~-o C d
a ~ ~ V
E E ~ ~
~
~ n p0 O
. , U
m
R V
O j
H C
N dl
7 V
_O ._
i~ C
a -
c y
3 V
O '
E °>
Q ~
W V
Q
Z w l`6
V ~
M F O
U
W N d
D O O M N
a Z Z °
v z
W N !? O
F•-.p > ~
E
J ~
a C C Q
a -
r
Q O
U Z
v
E
a
R
C
O
U
0
0
O
T 0
0
tOf) 0
0
O 0
0
O 0
0
M 0
0
N 0
0
0 0
0
0 0
0
0 0
0
0 0
0
0 0
0
~ 0
0
M 0
0
r 0
0
N
°o
o
r °o
~n
r ° ° °o
in
N °o
~ ° ° p
H p
H p
Im- °o
~ °o
~n
N °o
~ °o
o
M
ER EH ER (fl
0
O 0
~ 0 0 0
~ ~ o o p
H p
H p
H ~ 0
~ 0 0
W
r r r r
H3 ER ~ ~
o~ o
O 0 0 0
ER 00
EA 0 o p
~ p
~' p
m °o
~ ~°n
~ o
~ u°~
N
r ~
0
O
O
r
d9 0
O
O
M 0
ICJ
h 0
O
~f1
M 0
~f1
N
OO
b9 0
O
O
N
fA 0
N
r
r ~
N
t0
r p
m
~ p
m
~ p
m
F n
d'
h
~
fR o
O
N
00
ER ~
H
f~
~ ~
O
01
N
rEA
~ O ~
N O
O
r ~
N
r °~ o N
cD
r p
~ p
~ p
F- N
O
r ~
N
r N
O
r ~
M
N
fA Efl b9 ER
~ p
O
r 0 0 0
O
r ~ N
.-
r O p
m p
~ p
~, N
r
~ O
O
r N
r
~ N
r
N
~ ~ ~ ~
0
0
r
ER 0
0
N 0
~ 0
~n
N 0
o
CO
fA °o
o
N
EA ° o p
Fm-- p
~ p
~ o
o
N
fR 0
0
CO
EA 0
0
N 0
0
00
V3
N
U
N _
Z
N V1
~ N
~
d t N d U
L N ~ m
d (0 a y U
(n C (6 ` f0
V
'
E
~ C
m
' L
d
N
O
H ~
` ~
p c ~
m a o m U in
N
N
U N
N
N
N fn N
LL
~
O
N C
O N
N ll U
~ O N
d
O '~ ~ ~~ N t6 fn m LL
~
r+ m ~ ~ ~ p o ~ U ~
:_.
'te a ~ w m °~ U '> > m ~ o
a ~
Q a ~ S aO m cn w m Q f-
EXHIBIT "D"
Pa e1of1