HomeMy WebLinkAboutC2009-220 - 6/16/2009 - ApprovedCITY OF CORPUS CHRIS71
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces
County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of
Engineering Services) and Urban Engineering, a Texas partnership, 2725 Swantner, Corpus Christi, Nueces
County, Texas 78123, (Architect/Engineer-A/E), hereby agree as foliows:
1. SCOPE OF PROJECT Lift Station Rehabilitation 2009: Peary Place Lift Station, Clarkwood South
Lift Station, Williams Lift Station, Wooldridge Lift Station, Everhart and Staples Lift Station,
Laguna Shores Lift Station (Project No. 7415)
PROJECT DESCRIPTION: The proposed project includes the rehabilitation of six lift stations which require
bypass pumping, the replacement of discharge piping, gate valves and check valves, cleaning and lining of
two concrete wet weils and the replacement of pump bases, pump guide rails and accessories in three wet
wells and miscellaneous items of work required to complete project in accordance with plans, specifications
and Contract Documents.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates
(project progress or delays, gantt charts presented with monthly invoices) and provide contract administration
services, as described in Exhibit A and A-1, to compiete the Project. Work will not begin on Additional
Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects") which
are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and
Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas
Society of Professional Engineers. For purposes of this contract, certain services listed in this publication as
Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice
to Proceed from the Director of Engineering Services. Work wiil not begin on any phase or any Additional
Services until requested in writing by the A/E and written authorization is provided by the Director of
Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit A. This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of the Director of
Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or tasks provided
that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and
evidenced in writing as an amendment to this contract. A/E shail notify the City of Corpus Christi within three
(3) days of notice if tasks requested requires an additionai fee.
4. MANDATORY REQUIREMENTS
~~~ ~~ ~ 2009-220 ntract and insurance requirements as set forth in Exhibit B.
M2009-167
06/16/09 Contract for Engineering (A/E) Services
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Urbau Engineering IRBAN ENGR\t CONTRACT PROFESSIONAL SERVICES
5. FEE
The City will pay the A/E a fee, as described in ExhibitA, for providing services authorized. Monthly invoices
will be submitted in accordance with Exhibit D.
6. TERMINATION OF CONTRACT
The City may, at any time, with orwithout cause, terminate this contract upon seven days written notice to the
A/E at the address of record. In this event, the A/E will be compensated for its services on all stages
authorized based upon A/E and City's estimate of the proportion of the total services actually completed at the
time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The A/E agrees that at least 75°/a of the work described herein will be
performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person
without the prior written consent of the City, except for routine duties delegated to personnel of the A/E staff.
If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the
individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be
assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the A/E without the
express written consent of the Director of Engineering Services. However, the A/E may use standard details
that are not specific to this project. The City agrees that any modification of the plans will be evidenced on
the plans, and be signed and sealed bya professional engineer priorto re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of
this contract, the Disclosure of Interests form attached hereto as Exhibit C.
CITY OF CORPUS CHRISTI
By Q~ /Yt~ 6• la'•a9
Oscar Martinez, Date
Assistant City Manager
URBAN ENGINEERING
By ~~w.--- ~P/S/~
J es L. Urban Date
Authorized Representative
2725 Swantner
a~~ ^ ~ AUTHORIZED Corpus Christi, Tx 78404
I t~~ (361) 854-3101 Office
BY COUNGIL...I,>-~-LZ~.,- (361)854-6001 Fax
„~,~ .................... Contract for Engineering (PJE) Services
3ECItE7ARY • Page 2 of 3
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:7X~~]i~il~~l~~l~'.~~
By `~~ci~`" ~ ~~f
Pete Anaya, P. E., Date
Director of Engineering Services
ATTEST
By
Armando Chapa, City Secreta
APPROVED AS TO FORM
Mary Kay Fischer City Attomey
By ~/~i~
City Attomey ate
Contract for Engineering (AIE) Services
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EXHIBIT A
CITY OF CORPUS CHRISTi, TEXAS
SCOPE OF SERVICES
A. Basic Services.
Preliminary Phase. The ArchitecUEngineer-A/E will
It is the intent of the Preliminary Phase to provide an evaluation of existing conditions and develop
project scope with written description of the project and preliminary estimate of probably cost.
This investigation shall include:
a. Confer with the City staff regarding the design parameters of the Project. The Engineerwill
participate in a minimum of two (2) formal meetings with City staff, provide agenda and
purpose for each formal meeting; document and distribute meeting minutes and meeting
report within seven (7) working days of the meeting.
b. Submit one (1) copy in an approved electronic format, and one (1) paper copies of the
results of the evaluation with project scope and opinion of probable construction costs and
review with City staff to produce an acceptable format which contains common municipal
elements. Evaluation results will include the following (with CONSTRUCTABILITY being a
major element in all the following items):
1) Review of the Project with the respective Operating Department(s) and discussions
including clarification and definition of intent and execution of the Project; The A/E will
meetwith City staff to collect data, discuss materials and methods of construction, and
identify design and construction requirements.
2) Review and investigation of available records, archives, and pertinent data related to
the Project including taking photographs of the Project site, list of potential problems
and possible conflicts, intent of design, and improvements required, and conformance
to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing conditions,
potential right of way/easements, and probable Project design solutions; (which are
common to municipalities).
4) Provide a presentation of pertinent factors, sketches, designs, cross-sections, and
parameters which will or may impact the design, including engineering design basis,
preliminary layout sketches, identification of needed additional services, preliminary
details of construction of critical elements, identification of needed permits,
identification of specifications to be used, identification of quality and quantity of
materials of construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Identify and analyze requirements of governmental authorities having jurisdiction to
approve design of the Project and permitting, environmental, historical, construction,
and geotechnical issues; and meet with pertinent authorities.
6) Confer, discuss, and meetwith City operating department(s) and Engineering Services
staff to produce a cohesive, well-defined proposed scope of design, probable cost
estimates(s) and design altematives.
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities (as available from City
Engineering files).
EXHIBIT "A"
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b. The preliminary budget, specifying the funds available for construction;
c. Through separate contract, related GIS mapping for existing facilities.
d. A copy of existing studies and plans. (as available from City Engineering files).
f. Field location of existing city utilities. (A/E to coordinate with City Operating Department).
g. Provide applicable Master Plans.
2. Design Phase. Upon approval of the project scope, designated by receiving authorization to
proceed, the A/E will:
a. Study, verify, and implement evaluation recommendations including construction
sequencing, connections to the existing facilities, and restoration of property and incorporate
these plans into the construction plans. Development of the construction sequencing will be
coordinated with the City Operating Department(s) and Engineering Services staff.
b. Prepare one (1) set of Construction Bid and Contract Documents in City format (using City
Standards as applicable), including Contract agreement forms, general conditions and
supplemental conditions, notice to bidders, instruction to bidders, insurance, bond
requirements, and preparation of other contract and bid related items; specifications and
drawings to fix and describe, for one bid or for multiple bids, the size and character of the
entire Project; description of materials to be utilized; and such other essentials as may be
necessary for construction and cost analysis.
c. Provide assistance identify testing, handling and disposal of any hazardous materials and/or
contaminated soils that may be discovered during construction (to be included under
additional services).
d. Prepare final quantities and estimates of probable costs and probable construction schedule
e. Furnish 1-copy 60% plans (plans only-identify needed specifications) to the City staff for
review and approval purposes with estimates of probable construction costs. Required with
the 60% plans is a"Plan Executive Summan!' which will identify and summarize the project
by distinguishing key elements such as:
. Pipe Size or Building Size
• Pipe Materiai, etc.
• W hy one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
. Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
. Non-standard specifications
• Any unique requirements
• Cost, altematives, etc.
. Owner permit requirements and status
Furnish complete construction and bid documents including specifications for City staff
review and approval. Provide 1 copy of 100% complete plans and bid documents to the City
staff for review and approval purposes with revised estimates of probable costs. Identify
distribution listfor plans and bid documents to all affected utilities including Cityand all other
affected entities, compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding participants;
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g. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that submittal of the
60% and 100% complete plans and complete bid documents with specifications accurately
reflect the percent completion designated and do not necessitate an excessive amount of
revision and correction by City staff. The Consultant A/E and Sub-consultant A/E shall
submit a letter declaring that all engineering disciplines of all phases of the submittais have
been checked, reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural, civil, mechanical, electrical, etc;
h. If required, provide traffic controls including a Traffic Control Plan, illumination, markings and
striping, signalization, and as delineated bythe CityTraffic Engineering Department.
i. Upon approval by the Director of Engineering Services, provide one (1) set (hard copy and
electronic) of finai plans and contract documents suitable for reproduction (In City Format)
and said bid documents henceforth become the sole property and ownership of the City of
Corpus Christi.
j. The City agrees that any modifications of the submitted final plans (for other uses by the
City) will be evidenced on the plans and be signed and sealed by a professional engineer
prior to re-use of modified plans.
k. assimilate all review comments, modifications, additions/deletions and proceed to next
phase, upon Notice to Proceed;
I. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
m. Provide a Storm Water Pollution Prevention Plan.
n. Perform the items as shown on Exhibit A-1. (Task List)
The City staff will
a. Designate an individual to
activities for the construction
b. Provide the budget for the
contract.
have responsibility
contract awarded.
Project specifying
authority, and control for coordinating
the funds available for the construction
c. Provide the City's standard specifications, standard detail sheets, standard and special
provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference.
b. Assist the City in solicitation of bids by identification of prospective bidders, and review of
bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and prepare, in
the City's format, for the Engineering Services' approvai, any addenda or other revisions
necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation conceming award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as revised by the
Engineering Services in accordance with the A/E's design phase estimate required above,
the Engineer will, at its expense, confer with City staff and make such revisions to the bid
documents as the City staff deems necessary to re-advertise that particular portion of the
Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to prospective
bidders.
EXHIBIT "A"
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b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the A/E) any addenda,
prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and recommendation
and prepare agenda materials for the City Council conceming bid awards.
d. Prepare, review and provide copies of the contract for execution between the City and the
contractor.
4. Construction Phase. The A/E will perform contract administration to include the following:
a. Participate in pre-construction meeting conference.
b. Review for conformance to contract documents, shop and working drawings, materials and
other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor and
authorize required changes, which do not affect the contractor's price and are not contraryto
the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector and
contractorto observe the general progress and quality of work, and to determine, in general,
if the work is being done in accordance with the contract documents. This will not be
confused with the project representative observation or continuous monitoring of the
progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's construction
division); provide interpretations and clarifications of the plans and specifications for the
contractor and authorize minor changes which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
g. Make final inspection with City staff and provide the City with a Certificate of Completion for
the project.
h. As appiicable, review and assure compliance with plans and specifications, the preparation
of operating and maintenance manuals (by the Contractor) for all equipment installed on this
Project. These manuals will be in a"multimedia formaY' suitable forviewing with Microsoft's
Intemet Explorer, version 3.0. As a minimum the Introduction, Table of Contents, and Index
will be in HTML (HyperText Markup Language) format, with HyperText links to the other
parts of the manual. The remainder of the manual can be scanned images or a mixture of
scanned images and text. use the common formats for scanned images - GIF, TIFF, JPEG,
etc.. Confirm before delivery of the manuals that all scanned image formats are compatible
with the image-viewing software available on the City's computer - Imaging for Win95
(Wang) and Microsoft Imaging Composer. Deliverthe manuals on a CD-ROM, not on floppy
disks.
i. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided plans) and
deliver to the Engineering Services a reproducible set and electronic file (AutoCAD r.14 or
later) of the record drawings. All drawings will be CADD drawn using dwg format in
AutoCAD, and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data wili be provided in ASCII format in tabular form. All electronic
data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer
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B. Additional Services (ALLOWANCE)
This section defines the scope (and ALLOWANCE) for compensation for additional services that may be
included as part of this contract, but the A/E will not begin work on this section without specific written
approval by the Director of Engineering Services. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of Engineering Services as
required. The A/E will, with written authorization by the Director of Engineering Services, do the
following:
Topopraphic Survev/Field Investiqation. Provide field surveys, as required for design including
the necessary control points, coordinates and elevations of points (as required for the aerial
mapping of the Project area - aerial photography to be provided by City). Establish base survey
controls for line and elevation staking (not detailed setting of lines and grades for specific
structures or facilities). All work must be tied to and conform with the Citys Global Positioning
System (GPS) control network and complywith Category6, Condition I specifications oftheTexas
Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas,
Ninth Edition. Include reference to a minimum of two (2) found boundary monuments from the
project area.
2. Construction Observation Services. Provide a project representative (PR) to provide periodic
construction inspection.
A. Through such additional observations of Contractor's work in progress and field checks of
materials and equipment by the PR and assistants, the Engineer shall endeavor to provide
further protection for the CITY against defects and deficiencies in the Work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of Engineer, and will
confer with Engineer regarding PR's actions. PR's dealings in matters pertaining to
the Contractor's work in progress shall in general be with A/E and Contractor, keeping
the CIIY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-construction
conferences, progress meetings, job conferences and other project-related meetings
as required by the City, and prepare and circulate copies of minutes thereof.
3. Liaison:
a. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
b. PR shall communicate with CITY with the knowledge of and under the direction
of Engineer.
4. Interpretation of Contract Documents: Reportwhen clarifications and interpretations of
the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
5. Shop Drawings and Samples:
a. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
b. Record date of receipt of Samples and approved Shop Drawings.
c. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
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6. Review of Work and Rejection of Defective Work:
a. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
b. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents orwill
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection orapproval.
c. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
7. Records:
a. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including ali Change Orders, Fieid
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, A/E's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related documents.
b. Prepare a daily report utilizing approved City format, recording Contractor's
hours on the Site, weather conditions, data relative to questions of Change
Orders, Field Orders, Work Change Directives, or changed conditions, Site
visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and
send copies to A/E and the City.
c. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
d. Report immediately to the CITY and Engineer the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the Work, and property damaged by fire or other causes.
e. PR reviews quantities and returns request for payment to contractor for
corrections or approximate request with recommendation for payment.
8. Compietion:
a. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
b. Participate in a final inspection in the company of A/E, the CITY, and Contractor
and prepare a final list of items to be completed orcorrected.
c. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
d. Review and verify contractors furnished red-line drawings.
Warrantv Phase. Provide a maintenance guaranty inspection toward the end of the one-year
period after acceptance of the Project. Note defects requiring contractor action to maintain, repair,
fix, restore, patch, or replace improvement under the maintenance guarantyterms of the contract.
Document the condition and prepare a report for the City staff of the locations and conditions
requiring action, with its recommendation for the method or action to best correct defective
conditions and submit to City Staff. Complete the inspection and prepare the report no later than
sixty (60) days prior to the end of the maintenance guaranty period.
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ENGR12 EXHIBIT A
2. SCHEDULE
PROPOSED PROJECT SCHEDULE
Da Date Activit
Wednesda June 24, 2009 Be in Desi n
Monda Au ust 31, 2009 60% Submittal
Thursda Se tember 24, 2009 Cit Review
Monda October 26, 2009 100°/a Submittal
Thursda November 19, 2009 Cit Review
Thursda December 3, 2009 Final Submittai
Monda December 21, 2009 Advertise for Bids
Thursda Janua 7, 2010 Pre-Bid Conference
Wednesda Janua 20, 2010 Receive Bids
Tuesda Februa 16, 2010 Contract Award
Tuesda March 16, 2010 Be in Construction
Tuesda Se tember 14, 2010 Com lete Construction
3. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and will
be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses
incurred in performing these services. For services provided in Section I.A.1-4, A/E will submit monthiy
statements for basic services rendered. In Section I.A.1-3, the statement will be based upon A/E's
estimate (and City Concurrence) of the proportion of the total services actually completed at the time of
billing. For services provided in Section I.A.4, the statement will be based upon the percent of
completion of the construction contract. City will make prompt monthly payments in response to A/E's
monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services under
Section I.B. "Additional Services" the City will pay the A/E a not-to-exceed fee as per the table below:
EXHIBIT "A"
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C. Summary of Fees
Fee for Basic Services
1. Preliminary Phase $9,300
2. Design Phase 41,100
3. Bid Phase 2,500
4. Construction Phase 9,400
Subtotal Basic Services Fees 62,300
Fee for Additional Services (Allowance)
1. Topographic Survey/Field Investigation (AUTHORIZED) 9,400
2. Construction Observation Services 5,200
3. Warranty Phase 2,080
Sub-Total Additional Services Fees Authorized 16,680
Total Authorized Fee $78,980
The estimated cost of construction for Lift Station Rehabilitation 2009: Pearv Place Lift Station. Clarkwood
South Lift Station. Williams Lift Station, Wooldridpe Lift Station, Everhart and Staples Lift Station. Laquna
Shores Lift Station is $779,000. The basic services fee for the project is $62,300. Therefore, the percentage of
basic engineering services cost to construction cost is 8.00%.
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EXHIBIT A-1
TASK LIST
CITY OF CORPUS CHRIS71, TEXAS
LIFT STATION REHABILITATION 2009:
• PEARY PLACE LIFT STATION
• CLARKWOOD SOUTH LIFT STATION
• WILLIAMS LIFT STATION
• WOOLDRIDGE LIFT STTION
• EVERHART AND STAPLES LIFT STATION
• LAUNA SHORES LIFT STATION
(PROJECT NO. 7415)
Meet with Staff to identify project goals, timetables, and review lift station issues, for project
implementation.
2. Develop an inventory of existing conditions and perform the required field investigations to
define specific areas of concern at each lift station.
3. Attend and participate in planning meetings (2 meetings) with City staff to discuss planning and
conceptual design. Gather information and perform close coordination with Wastewater
Department staff.
4. Prepare evaluation with detailed scope of issues to be addressed for each lift station and
preliminary estimate of probable construction costs and make recommendation/review with City
staff.
Develop design plans to the City's format and specification documents incorporating all issues
with relevant solutions and identifying to the best of the Engineer's knowledge all potential
conflicts and offer solutions. Contract documents shall include a bypass plan for each lift
station.
6. Provide project control and quality review of senior staff to insure project quality and
completeness.
Develop project cost estimate, provide all submittals to the City and meet with staff to review
draft submittals and final plans and make City requested amendments.
8. Prepare addenda, attend bid opening, review bids and provide recommendation to City.
9. Attend pre-construction meeting, review Contract Documents and respond to Contractor's
questions.
10. Provide project administration services during construction (periodic visits to the project site) to
insure compliance of Contractorwith plans and specifications and, upon compietion, make final
inspections as well as an inspection after one year of completion for project warranty
requirement.
11. Review Contractor's bypass plan for compliance with the plans and specifications and provide
project administration during the bypass operations.
12. Provide monthly status reports of progress to the City.
EXHIBIT "A-1"
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Exhibit B
Mandatory Requirements
(Revised September, 2001)
INSURANCE REQUIREMENTS
CONSULTANT LIABILIN INSURANCE
A. The Consultant shall not commence work under this Agreement until he/she has
obtained all insurance required herein and such insurance has been approved bythe
City. Nor shall the Consultant allow any subconsultant to commence work until all
similar insurance required of the subconsultant has been so obtained.
B. The Consultant shall furnish two (2) copies of certificates, with the City named as an
additional insured, showing the following minimum coverage in an insurance company
acceptable to the City.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Notice of Cancellation required on all Bodiiy Injury and Property Damage
certificates
Commercial General Liability including: $2,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises - Operations
3. Explosion and Collapse Hazard
4. Underground Hazard
5. Products/ Completed Operations Hazard
6. Contractuallnsurance
7. Broad Form Property Damage
8. Independent Consultants
9. Personallnjury
AUTOMOBILE LIABILITY--OWNED NON-OWNED $1,000,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKERS=
WORKERS' COMPENSATION COMPENSATION ACT AND PARAGRAPH II OF
THIS EXHIBIT
EMPLOYERS' LIABILITY $100,000
EXCESS LIABILITY $1,000,000 COMBINED SINGLE LIMIT
PROFESSIONAL POLLUTION LIABILITY/ $2,000,000 COMBINED SINGLE LIMIT
ENVIRONMENTAL IMPAIRMENT COVER,4GE
Not limited to sudden & accidental discharge; to include ~~ REQUIRED
long-tern environmental impact for the disposal of [X] NOT REQUIRED
contaminants
BUILDERS' RISK See Section B-6-11 and Supplemental Insurance
Requirements
[ ] REQUIRED [X] NOT REQUIRED
INSTALLATION FLOATER $100,000 Combined Single Limit
See Section B-6-11 and Supplemental
Insurance Requirements
[ ] REQUIRED [X) NOT REQUIRED
EXHIBIT "B"
Pa e 1 of 3
C. In the event of accidents of any kind, the Consultant shali furnish the City with copies
of all reports of such accidents at the same time that the reports are forwarded to any
other interested parties.
II. HOLD HARMLESS
A. Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and its agents, servants, and employees, and each of them against and
hold it and them harmless from any and all lawsuits, claims, demands, liabilities,
losses and expenses, including court costs and attorneys' fees, for or on
account of any injury to any person, or any death at any time resulting from
such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or
damage is caused by the sole or concurrent negligence of the City of Corpus
Christi, its agents, servants, or employees or any other person indemnified
hereunder.
The Consultant shall obtain workers' compensation insurance coverage through a
licensed insurance company or through self-insurance obtained in accordance with
Texas law. If such coverage is obtained through a licensed insurance company, then
the contract for coverage shall be written on a policy and endorsements approved by
the Texas State Board of Insurance.
If such coverage is provided through self-insurance, then within ten (10) calendar days
after the date the City requests that the Consultant sign the contract documents, the
Consultant shall provide the City with a copy of its certificate of authority to self-insure
its workers' compensation coverage, as well as a letter, signed by the Consultant,
stating that the certificate of authority to self-insure remains in effect and is not the
subject of any revocation proceeding then pending before the Texas Workers'
Compensation Commission. Further, if at any time before final acceptance of the
Work by the City, such certificate of authority to self-insure is revoked or is made the
subject of any proceeding which couid result in revocation of the certificate, then the
Consultant shall immediately provide written notice of such facts to the City, by
certified mail, return receipt requested directed to: City of Corpus Christi, Department
of Engineering Services, P. O. Box 9277, Corpus Christi, Texas 78469 - Attention:
Contract Administrator.
Whether workers' compensation insurance coverage is provided through a licensed
insurance company or through seif-insurance, the coverage provided must be in an
amount sufficient to assure that all workers' compensation obligations incurred by the
Consultant will be promptly met.
..I ..r..orcnn~+l n ..h..4.. L.e nnnc4r~ ~..1..r1 r r.+.d .. ..4Vien~i c ~orl ...~er 4ho
tiY rnn ~.~~+~ r e fmn~n.
~............. ~.....r.....~ .,. .... __.._.. """ . _~_.. __ _. _...... ....._- ....r.. _ ..... ........... .....
69R1fa6~:
EXHIBIT "B"
Pa e2of3
ti~'iaer~ : ~~ ~.. ....i .~'.. „ a.,a ..+'hio Tti~ r~r.. ~ti..u ti .~
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,.,,,,.,.,,,,,..,... ,.,.,......,~u
y° .
III. On the certificate of insurance:
• The City of Corpus Christi is to be named as an additional insured on the liability
coverage, except for workers' compensation coverage.
• Should your insurance company elect to use the standard ACORD form, the
cancellation clause (bottom right) shall be amended by adding the wording
"changed or" between "be" and "cancelled" and deleting the words "endeavorto" and
the wording after "left". If the cancellation clause is not amended in the ACORD form,
then endorsements shall be submitted.
• The name of the project also needs to be listed under"description of operations".
• At least 10-day written notice of change or cancellation will be required.
IV. A completed Disclosure of Interest must be submitted with your proposal.
EXHIBIT "B"
Pa e3of3
~y~,~ City of
~~1 COT'pUS CITY OF CORPUS CHRISTI
~ ~ Ct1I1St1 DISCLOSURE OF INTERESTS
~^~
City of Corpus Christi Ordinance 17112, as amended, requires all persons orfirms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: Urban Enaineerin
STREET: 2725 Swantner Drive CITY: Corpus Christi ZIP: 78404
FIRM is: 1. Corporation 2. Partnership X 3. Sole Owner_ 4. Association_
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
N/A
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
N/A
4. State the names of each employee or officer of consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or more of
the ownership in the above named firm.
Name Consulhant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes occur.
Certifying Person: James L. Urban. P. E., Title: Authorized Representative
Signature of Certifying Person: ~~..~~"-~ Date: ~/~/~
EXHIBIT "C"
Page 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, Joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Cily of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "C"
Page 2 of 2
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EXHIBIT "D"
Pa e1 of1