HomeMy WebLinkAboutC2009-227 - 5/23/2009 - NAAMENDMENT No. 8 - CEFE VALENZUELA LANDFILL
CONTRACT FOR ARCHITECTURAUENGINEERING SERVICES
The City of Corpus Christi, a Texas Home Rule Municipal Corporation, P.O. Box 9277, Corpus Christi, Texas
78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering
Services) and Chiang, Patel, and Yerby, Inc., a Texas corporation, 1820 Regal Row, Suite 200, Dallas, Texas
75235, (ArchitectlEngineer-Consultant), hereby agree to the amendment of the contract administratively
approved December 21, 2007 and amended by Motion 2008-005, January 8, 2008 and amended
administratively by amendment January 3, 2008 and administratively approved February 10, 2008 and
administratively approved March 24, 2008 October 14, 2008 and administratively amended November 20,
2008 and administratively amended January 2009 is hereby agree to the amendment as follows
Section II. C.1 Basic Services, Construction Phase Services is amended to add the following:
• Ballast Evaluation Survey for Sector 4A -Consultant will provide:
o A survey of the ballast to document the waste thickness placed in Sector 4A;
o Provide the survey results and report to the City's geotechnical consultant, the Director of
Engineering Services, and Director of Solid Waste Services; and
o Ensure the survey and report is of a format and quality adequate to allow the preparation of
required TCEO reports to verify the ballast thickness; and
o Prepare a volume estimate of air space utilization between survey dates which will be delivered to
the City's geotechnical consultant, Director of Engineering Services and Director of Solid Waste
Services.
Section III Fees Authorized is amended to read:
II. FEES AUTHORIZED
The City will pay the Consultant a total not to exceed fee of $406,650.00. The fee consists of:
• An original contract fee not to exceed fee of $50,000.00;
• a fee for Amendment No. 1 services not to exceed fee of $147,000.00;
• a fee for Amendment No. 2 services not to exceed $20,500.00;
• a fee for Amendment No. 3 services not to exceed $49,730.00;
• a fee for Amendment No. 4 services not to exceed $31,046.00;
• a fee for Amendment No. 5 services not to exceed $20,000.00;
• a fee for Amendment No. 6 services not to exceed $14,400.00;
• a fee for Amendment No. 7 services not to exceed $67,314.00; and
• a fee for Amendment No. S Services not to exceed $6,660.00.
Completion of design phase, bid phase and construction phase services are authorized by Amendment No. 1
as set forth in the original contract as amended. Consultant will be compensated for airfare, ground
transportation, lodging, and per diem meal expenses incurred due to out-of-town travel on a not to exceed
basis as set forth in the Summary of Fees. Travel will be will be documented by photocopies of receipts and
invoices. Per Diem will be at the GSA rate.
The table "Summary of Fees" shall be used when calculating the fee due for the proportion of services
completed. The City shall make prompt payments in response to Consultant's statements for Professional
Services.
Billing for services provided in Section II A, B, D, and E will be based on the Consultant's estimate of the
percent of services complete at the time of billing. The fee for additional services (Section II.E) is included as
part of the fee listed for Design, Bid and Construction phase services listed in the table "Summary of Fees".
However, in no case will the billing exceed 90°/u of the fee for each phase until the delivery of documents
associated with each phase has been reviewed and accepted by the City. Billing for services provided in
Section II.C.1 will be based on the amount of construction completed. Billing for services provided in Section
I I.C.2 shall be payable upon delivery of the record drawings to the City Engineer. Billing for services provided
~^ ~~-"-- " " upon pertormance of inspections and delivery of all materials to the City.
2009-227
05/23/09 the billing rate of the sub-consultant performing the survey without markup.
Chiang, Patel and Yerby H:\HOME\KEVINS\GEN\LANDFILL\ValenzuelaCe114BWEAmdBContract.doc
11.6.3 Bid Phase Services Cell 46 3,712
II.C.1.m Construction Phase -Cell 4A and Cell 4B 10,150
IIC.1.n Construction Phase -Surveying -Topographic & Documentation 4A & 46 17,184
Amendment No. 4 Fee 31,046
Amendment No. 5 Authorized Services
II.A Preliminary Design and Review 20,000
Amendment No. 5 Fee 20,000
Amendment No. 8 Authorized Services
II.C.1 4A Ongoing Construction Support Site Visits 7,680
4A Ongoing Construction Office Support 6,720
Amendment No. 6 Fee 14,400
Amendment No. 7 Authorized Services
II.C.1 4BIPond 1 Ongoing Construction Support Site Visits 16,320
4BIPond 1 Ongoing Construction Support -Office and Project
Management 14,280
4BIPond 1 Ongoing Construction Support -Sub-consultant On Site
Construction Observation 15,780
4B/Pond 1 -Expenses as set forth by Section III Fees. (Allowance) 5,250
II.D 4BIPond 1 Post Construction Support 4,000
4BIPond 1 Record Drawings 3,500
4BIPond 1 Complete Confirmation and Documentation Surveys 8,184
Amendment No. 7 Fee 67,314
Amendment No. 8 Authoriized Services
II.C.1 Ballast Evaluation Survey for Sector 4A 6,660
Amendment No. 8 Fee 6,660
TOTAL 406,650.00
XI. DISCLOSURE OF INTEREST
In compliance with City of Corpus Christi Ordinance No. 17112, Consultant agrees to complete the City of
Corpus Christi Disclosure of Interests form which is incorporated in the contract as Exhibit "C".
All other terms and conditions of the originally authorized, as amended, between the City and Consultant
shall remain in effect.
CITY OF CORPUS CHRISTI
By: ~~~Q.u~~ ~rZ3'o7
Oscar Martinez Date
Assistant City Manager
ATTEST:
Armando Chapa DS
City Secretary
CHIANG, PATEL AND YERBY, INC.
By''~/
Authorized Representative L~~~
-Engineering Services
APPROVED AS TO FORM:
Assistant Ci torney Date
Da e
~_ o.5.lg.~t
Depar ent DATE
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Consultant will submit monthly statements for work authorized by the City Engineer and pertormed by the
Consultant. The statement will be based upon Consultant's estimate and concurrence by the City of the
proportion of the total services actually completed at the time of billing. The City will make prompt monthly
payments in response to Consultant's monthly invoices.
All invoices shall be accompanied by a cover letter summarizing the fee in accordance with the Summary
Schedule of Fees. Invoices will be sequentially numbered for each project and state the project name. The
letter shall state the number of the current invoice, the contract fee for each task, the amount previously
invoiced for each task, and the current amount due. Invoices will be organized to accommodate funding
sources. During the construction phase, the ArchitecUEngineer will also submit a brief letter/memo
summarizing observations during the site visit, the work of the contractor, construction progress forthe billing
period, and any pending items.
Summary of Fees:
Tasks Description Fee
Original Contract
Pre-design and Review Services
II.A Preliminary Design and Review 12,180.00
II.B Survey Update (Allowance) 10,000.00
II.C Travel 1,000.00
Pre-design Subtotal 23,180.00
Basic Services & Additional Services
11.6.1 Initial Design -Construction Document Phase 60% 26,820.00
Original Total Fee 50,000.00
Amendment No. 7 Authorized Services
II.B.2 Design -Construction Document Phase 100% 40,000.00
11.6.3 Bid Phase 5,000.00
Design/Bid Subtotal 45,000.00
Construction Services
II.C.1 Construction Phase 88,000.00
II.C.2 Record Drawings 5,000.00
Construction Service Subtotal 93,000.00
Post Construction Services
II.D Post Construction Phase 5,000.00
Post Construction Services Subtotal 5,000.00
Expense Allowance 4,000.00
Amendment No. 1 Fee 147,000.00
Amendment No. 2 Authorized Services
I.A.1.f. Surveying -Storm Water Pond for Disposal Cells 4A and 4B 20,500
Amendment No. 2 Fee 20,500
Amendment No. 3 Authorized Services
I.A.1.f. Cell Construction Schedule and Storm Water Pond 1 18,858
I.A.2.k. Mass Excavation Cell 4A 18,968
I.A.2.1. Prepare Separate Bid Construction Documents for Cells 4A and 46 11,904
Amendment No. 3 Fee 49,730
Amendment No. 4 Authorized Services
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City of
Corpus
B Chrtstl
.:...~
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to
provide the following information. Every question must be answered. If the question is not applicable, answer with NA.
FIRM NAME
STREET: /
~ ya~~~ ~~
ZIP: ~2~~
FIRM is: 1
5. Other
2. Partnership- 3. Sole Owner- 4. Association-
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting 3%or
more of the ownership in the above named firm.
Name ~/ Job Title and City Department (if known)
~~.
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3% or
more oft a ownership in the above named firm.
Name Title
~'l~~
3. State the names of each board member of the City of Corpus Christi having an ownership interest constituting
3% or mgre of the ownership in the above named firm.
Namme Board, Commission or Committee
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an ownership interest constituting 3% or more of the
ownership in the above named firm.
Name ~ " ~ ~ Consultant
~ "_
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld
disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus
Christi, Texas as cha~ng~es occur._i ~,~ /
Certifying Person: I~~ ~~o~,-~ /~~ I' //a~'Jd-vim , Title:~((2 ~~~~
Signature of Certifying Person: ~~~G-~~!~~- Date: ~J~/O
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DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated, in the form
of sole proprietorship, as self-employed person, partnership corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager Depu~City Manager, Assistant City Managers,
Department and Division Heads and Municipal Cou Judges of the Ci of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
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