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Home My WebLink AboutC2009-228 - 5/6/2009 - NAf AGREEMENT BETWEEN CITY OF CORPUS CHRISTI AND THE BEAUTIFY CORPUS CHRISTI ASSOCIATION This agreement ("Agreement") between the City of Corpus Christi ("City") and the Beautify Corpus Christi Association ("BCCA") formalizes the parties' joint mission to lead efforts to achieve and maintain a cleaner and more beautiful environment for the enjoyment of residents and visitors to the City. BCCA will work closely with the Director of Solid Waste Operations, or his designee, to assist in addressing issues related to litter, recycling and graffiti. The purpose of this Agreement is to solidify the parties' coordinated efforts in the areas of: • Participating in anti-graffiti efforts including sustaining efforts of volunteer groups and the Corpus Christi Police Department; • Increasing communication throughout the community regarding anti-litter and beautification activities; • Encouraging neighborhood clean-up campaigns; Improving attitudes about recycling and increasing participation in the recycling program, and increasing waste diversion through new City recycling initiatives; • Providing leadership during community events for maintaining a sustainable environment; Distributing information and educational materials regarding environmental subject matters; and • Promoting and assisting with City-wide environmental programs. This Agreement is effective from February 15, 2009 through February 14, 2010 BCCA shall designate the following City officials as ex-officio (voting) members of its Board of Directors: Director of Environmental Services, Director of Solid Waste Operations, or their designees. The City shall provide a grant of $25,000 to BCCA in return for BCCA's efforts to implement the scope of work described in Attachment A. The budget for this Agreement is established in Attachment B. This agreement may be terminated by either party, by providing 30 days written notice, with or without cause. If terminated, a prorated amount the $25,000 grant will be refunded to the City. Future agreements are dependent upon inclusion of appropriated and designated funding in the City's approved annual budget. 2009-228 05/06/09 Beautify CC Assn. CONTACT INFORMATION: City of Corpus Christi Solid Waste Operations Attn. Lawrence Mikolajczyk, Director 2525 Hygeia St. Corpus Christi, TX 78415 (361) 826-1965 Office (361) 826-1971 Fax Beautify Corpus Christi Association Attn: Ms. Daiquiri Richard 545 N. Upper Broadway, Suite #300E Corpus Christi, Texas 78476 (361)855-2888 Office (361)289-2060 Fax Executed in duplicate by the parties this ~ day of __ ~~'~ 2009. Attest: City of Corpus Christi Armando Chapa City Secretary ~6~ ' n el R. Escobar City Manager Approved as to form: ,5 , 2009 Eliz eth R. Hundle Assistant City Attorney for the City Attorney Beautify Corpus Christi Association mes C ~ocinski Press ent .~ Daiquiri 'hard Executive Director Draft BCCA Agmt 2009 -final Page 2 of 6 Attachment A SCOPE OF WORK • Annual Work Plan Within sixty (60) days of the effective date, the BCCA Executive Director will meet with City staff from Environmental Services and Solid Waste Operations to develop an annual work plan that defines expectations for the parties included in the Letter of Agreement. THE FOLLOWING ITEMS WILL BE COORDINATED WITH THE CITY'S EX- OFFICIO BOARD MEMBERS, DIRECTOR OF SOLID WASTE OPERATIONS, OR HIS DESIGNEE, AND OTHER CITY STAFF AS DIRECTED: • Anti-Graffiti Efforts BCCA shall assist the City by taking a proactive role in sustaining the efforts of the Corpus Christi Police Department and various volunteer groups. BCCA will facilitate public awareness campaigns when possible and assist in coordinating eradication efforts. • Community Communication on Anti-Litter and Beautification Activities The BCCA Executive Director shall actively participate in anti-litter and City beautification efforts and communicate with current and future leaders of organizations, businesses, and citizens about the City's anti-litter and beautification activities at both formal and informal public events. BCCA shall continue to partner in significant landscaping projects in the City. BCCA shall work with TXDOT to ensure proper maintenance and adequate and appropriate plant material along our community's right-of-ways. BCCA shall submit an application to Keep Texas Beautiful for the Governor's Community Achievement Award. A copy of the completed application must be submitted to the City's Solid Waste Operations Department for recordkeeping. • Neighborhood Clean-Up Campaigns BCCA shall assist in scheduling, promoting, coordinating, and supervising at least four (4) community-wide clean-up events and two (2) Adopt-A-Beach clean- up events. BCCA shall coordinate the dates with City staff to ensure that adequate resources are available to support the events. BCCA shall take a lead role in coordinating the recognition of participating organizations and individuals. Draft BCCA Agmt 2009 • final Page 3 of 6 Utilizing additional grants, donations, funds, supplies, and in-kind assistance from other entities, BCCA shall provide clean-up kits, including trash bags and gloves, to citizens involved in clean-up events. BCCA shall communicate the availability of the clean-up kits as well as other resources to the community. • Recycling As part of the anti-litter and beautification efforts, the BCCA Executive Director shall participate in recycling events and educate the public about the value of recycling. • Community Events BCCA shall provide clean-up assistance at community events, such as the City's Fourth of July parades and Buccaneer Day Parade, by distributing trash bags to participants in order to educate the public about containerization and proper waste disposal. BCCA shall continue to take a leadership role in speaking to civic groups, clubs, students at area schools, and participants at area fairs and other venues to promote environmental excellence and sustainability throughout the community in efforts to improve the City's aesthetic image. • Promotion of City of Corpus Christi's City-wide Environmental Programs BCCA shall help educate citizens about the City's various environmental programs at the direction of the respective City departments (i.e., Environmental Services, Water, Storm Water, Solid Waste Operations, Household Hazardous Waste Projects, Wastewater, and Code Enforcement) in an effort to achieve a higher level of environmental excellence for the community. • Public Information and Education BCCA shall coordinate a teacher training session presenting the "Keep America BeautifuP' and "Waste in Place" curriculums for local teachers and school administrators. BCCA shall conduct presentations at civic groups, public events, and schools to inform the public and educate them on the programs in our community pertaining to this scope of work. • Litter Critter Program and Household Hazardous Waste BCCA shall continue to communicate to area groups and associations about all Solid Waste Operations Department programs that are currently offered or modified during the term of the Letter of Agreement. These City programs are offered in an effort to increase participation and, thereby, reduce the amount of debris that is disposed illegally. Draft BCCA Agmt 2009 -final Page 4 of 6 THE FOLLOWING REQUIREMENTS WILL BE PRESENTED TO THE CITY'S EX-OFFICIO BOARD MEMBERS OR THEIR DESIGNEES: • Reporting The BCCA Executive Director shall provide quarterly executive summary reports to the Director of Solid Waste Operations, or his designee, and to the City's Ex- officio board members or their designees. The reports must summarize the activities included in this scope of work and the progress made. Any deviations from this scope of work must be included. The quarterly reports must include copies of all monthly financial statements approved by the BCCA Board of Directors during the period. The reports are due May 29, 2009, August 31, 2009, and November 30, 2009, and February 28, 2010. The final report must summarize activities carried out in accordance with this scope of work, all accomplishments, and any deviations. • Review of financial records Upon the City's request, BCCA agrees to make any and all financial records available for review. • Contract management Management and primary contact for compliance with this scope of work and the Letter of Agreement is the Director of Solid Waste Operations or his designee. Draft BCCA Agmt 2009 -final Page 5 of 6 Attachment B BEAUTIFY CORPUS CHRISTI ASSOCIATION 545 N. Upper Broadway, Suite 700E Corpus Christi, Texas 78476 Phone (361) 855-2888 Fax (361) 289-2080 PROPOSED BUDGET FOR 2009 PROJECTED INCOME Grant -City of Corpus Christi Clear Channel Fundraisers La Noche Bonita Event Membership Income Additional Income Rent (In-Kind Donation) $25,000.00 10,000.00 18,000.00 1,000.00 5,000.00 12,000.00 TOTAL INCOME PROJECTED ADMINISTRATIVE EXPENSES Health Insurance I nternetNVebsite/Computer Meals Mileage Miscellaneous Office Supplies Payroll for Executive Director Postage & Delivery Rent Taxes -Payroll Telephone T-Mobile Birch Telecom Travel TOTAL EXPENSES PROJECTED $71,000.00 Monthly Annual Buds~et Budget 234.00 $ 2,808.00 75.00 900.00 75.00 900.00 150.00 1,800.00 41.67 500.00 75.00 900.00 3750.00 45,000.00 20.00 240.00 1,000.00 12,000.00 275.00 3,300.00 65.00 780.00 73.00 876.00 62.50 750.00 5 896.17 $ 70,754.04 Draft BCCA Agmt 2009 -final Page 6 of 6