HomeMy WebLinkAboutC2009-236 - 6/16/2009 - NACITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "City", and LNV Enaineering, hereinafter called
"Engineer", agree to the following amendments to the Contract for Engineering Services for Bay Trail,
Phase 3, as authorized and administratively amended by:
Original Contract May 24, 2005 Motion No. M2005-158 $130,000.00
EXHIBIT "A" OF THE CONTRACT FOR PROFESSIONAL SERVICES, SECTION 1. SCOPE OF
SERVICES, PART A. BASIC SERVICES shall be amended to include Item No. 3 Bid Phase Services
and Item No. 4 Construction Phase Services as follows:
SCOPE OF SERVICES
A.
Basic Services.
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for
critical construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any addenda
or other revisions necessary to inform contractors of approved changes prior to
bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
f. Coordinate addenda, bid tabulation and letter of recommendation with TXDOT for
approval.
LNV Engineering
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
2009-236 contractor.
06/16/09
AMEND. NO. 1
Page 1 of 5
4. Construction Phase. The A/E will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted on the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e. Make periodic (2 per month) visits to the site of the Project to confer with the City
project inspector and contractor to observe the general progress and quality of
work, and to determine, in general, if the work is being done in accordance with the
contract documents. This will not be confused with the project representative
observation or continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect
the contractor's price and are not contrary to the general interest of the City under
the contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. Review construction "red-line" drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings. All drawings will be CADD drawn
using dwg format in AutoCAD, and graphics data will be in dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system.
i. Provide coordination with TXDOT for approval on pay requests, change orders and
close out documents during construction.
j. Attend monthly construction meetings with the City Operating Department, TXDOT
and Construction Services for the status of the project.
The City staff will
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
c. Provide daily construction observation on the project.
d. Prepare monthly pay requests for authorization of payment to the City Engineering
Services.
AMEND. NO. 1
Page 2 of 5
EXHIBIT "A" OF THE CONTRACT FOR PROFESSIONAL SERVICES, SECTION 1. SCOPE OF
SERVICES, PART B. ADDITIONAL SERVICES shall be amended to include Item No. 5 Warranty
Phase Services as follows:
B. Additional Services:
5. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
EXHIBIT "A" OF THE CONTRACT FOR PROFESSIONAL SERVICES, SECTION 2. SCHEDULE, shall
be amended as follows:
2. SCHEDULE
PROPOSED PROJECT SCHEDULE
DAY DATE ACTIVITY
Wednesday April 22, 2009 Received Bids
Thursday April 30, 2009 Submitted Letter of Recommendation to the City
Tuesday May 19, 2009 Award by City Council
Friday June 19, 2009 Pre-Construction Meeting
Monday June 29, 2009 Begin Construction
Wednesday December 23, 2009 Construction Completion
AMEND. NO. 1
Page 3 of 5
EXHIBIT "A" OF THE CONTRACT FOR PROFESSIONAL SERVICES, SECTION 3. FEES, shall be
amended as follows:
3. FEES
C. SUMMARY OF FEES
ORIGINAL AMENDMENT REVISED
TASK ITEM CONTRACT N0.1 TOTAL
CONTRACT
Basic Services
1. Prelimina Phase $26,800 $0 $26,800
2. Desi n Phase 40,200 0 40,200
3. Bid Phase 0 3,745 3,745
4. Construction Phase 0 27,630 27,630
Sub-Total Basic Services: 67,000 31,375 98,375
Additional Services
1. Permit Preparation (as applicable)
Railroads
TXDOT
Wetlands Delineation & Permit
Temporary Discharge Permit
NPDES Permit/Amendments
TCEQ
Nueces County
Texas Historical Commission
U.S. Fish and Wildlife Service
U.S. Army Corps of Engineers
U.S. Environmental Protection Agency
Texas Department of License & Regulation
Total Permittin 10,000 0 10,000
2. ROW Acquisition Surve AUTHORIZED 3,000 0 3,000
3. Topo ra hic Surve AUTHORIZED 15,000 0 15,000
4. Environmentallssues 35,000 0 35,000
5. Warrant Phase 0 4,115 4,115
Sub-Total Additional Services: 63,000 4,115 67,115
Total Fee: $130,000 $35,490 $165,490
AMEND. NO. 1
Page 4 of 5
CITY OF CORPUS CHRISTI
Oscar Martinez (Date)
Assistant City Manager
RECOMME D
~~~~
Pete Anaya, P. E., (Date)
Director of Engineering Services
ATTEST
Armando Chapa, City Secre
APPROyED AS TO M /
Assistant City Attorney (Date)
LNV EN N t G
Dan ~ cker, PE ~ Date)
President
801 Navigation, Suite 300
Corpus Christi, TX 78408
(361) 883-1984 Office
(361) 883-1986 Fax
Project Number: 3229
Fund Source: 530000-1071-00000-8 0102
Encumbrance Number: E3229ALN
AMEND. NO. 1
Page 5 of 5
EXHIBIT A-1
TASK LIST
CITY OF CORPUS CHRIS71
BAY TRAIL, PHASE 3
PROJECT N0.3229
The Large A/E shall be amended to include the following:
BASIC SERVICES
3. Bid Phase
A. Participate in Pre-Bid Conference and Provide Recommended Agenda
B. Assist City in Solicitation of Bids
C. Review All Pre-Bid Questions and Submissions
D. Provide Addenda as Required
E. Attend Bid Opening
F. Revisions to Bid Documents
G. Provide Bid Tabulation
H. Provide Recommendation Letter concerning award of contract to City Engineer
I. Coordination with TxDot for approval on addenda, bid tabulation and letterof recommendation
4. Construction Phase
A. Participate in Pre-Construction Meeting
B. Review Shop and Working Drawings (Submittals)
C. Provide Testing Schedule and Review Field and Laboratory Tests
D. Provide Interpretations and Clarifications of Contract Documents
E. Periodic Visits to Site of Project (two per month)
F. Prepare Change Orders as authorized by City
G. Make Final Inspection v~ith City staff
H. Review and Assure Compliance with Plans and Specifications
I. Review Construction "Red-Line" Drawings, Prepare Record Drawings
AMEND. NO. 1
EXHIBIT "A-1"
Page 1 of 2
J. Review Monthly Constnaction Pay Estimates
K. Participate in Monthly Construction Meetings
L. Provide coordination with TxDot for monthly pay estimates, change orders and periodic project
updates.
M. Review close-out documents for City of C.C. and TxDot
ADDITIONAL SERVICES
5. Warranty Phase
A. Participate in the one (1) year warranty walk-thru
B. Provide recommendations onwarranty items for the one (1) year warranty after project acceptance.
AMEND. NO. 1
EXHIBIT "A-1"
Page 2 of 2
City of
~~ COI'pUS CITY OF CORPUS CHRISTI
Cj117S[1 DISCLOSURE OF INTERESTS
~ni
City of Corpus Christi Ordinance 17112, as amended, requires all persons orfirms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"N/A".
FIRM NAME: LNV Enoineerino Inc
STREET: 801 Navioation. Suite 300 CITY: Corpus Christi. TX ZIP: 78408
FIRM is: 1. Corporation X 2. Partnership- 3. Sole Owner- 4. Association
5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee of the City of Corpus Christi having an ownership interest constituting
3% or more of the ownership in the above named firm.
Name Job Title and City Department (if known)
N/A
2. State the names of each official of the City of Corpus Christi having an ownership interest constituting 3%
or more of the ownership in the above named firm.
Name Title
NIA
3. State the names of each board member of the City of Corpus Christi having an ownership interest
constituting 3% or more of the ownership in the above named firm.
Name Board, Commission or Committee
Dan S. Levendecker Marina Advisory Committee
4. State the names of each employee or officer of a consultant for the City of Corpus Christi who worked on
any matter related to the subject of this contract and has an ownership interest constituting 3%or more of
the ownership in the above named firm.
Name Consultant
N/A
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changes o r
Certifying Person: Dan S. Le en ~ Title: President,r~p
Signature of Certifying Person Date: ~/~r/~
EXHIBIT "B"
Page 1 of 2
DEFINITIONS
a. Board Member. A member of any board, commission or committee appointed by the City Council of the City of
Corpus Christi, Texas.
b. Employee. Any person employed by the City of Corpus Christi, Texas, either on a full or part time basis, but not as
an independent contractor.
c. Firm. Any entity operated for economic gain, whether professional, industrial or commercial and whether
established to produce ordeal with a product or service, including but not limited to, entities operated in the form
of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture,
receivership or trust and entities which, for purposes of taxation, are treated as non-profit organizations.
d. Official. The Mayor, members of the City Council, City Manager, Depu~City Manager, Assistant City Managers,
Department and Division Heads and Municipal Court Judges of the Ci of Corpus Christi, Texas.
e. Ownership Interest. Legal or equitable interest, whether actually or constructively held, in a firm, including when
such interest is held through an agent, trust, estate or holding entity. Constructively held refers to holding or
control established through voting trusts, proxies or special terms of venture or partnership agreements.
f. Consultant. Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
EXHIBIT "B"
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