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HomeMy WebLinkAboutC2009-356 - 9/22/2009 - Approvedr- CITY OF CORPUS CHRISTI RINCON BAYOU DIVERSION PROJECT - SALINITY AND FRESHWATER INFLOW MONITORING: 2009-2010 CONTRACT FOR SERVICES The City of Corpus Christi, Texas, hereinafter called "City", and the Conrad Blucher Institute (CBI) at Texas A&M University -Corpus Christi, hereinafter called "CBI", hereby agree as follows: I. SERVICES TO BE PERFORMED CBI hereby agrees to perform all consulting services necessary to plan, develop, undertake, complete, and report the results of a study for ongoing salinity monitoring efforts in the Nueces Estuary consisting of four salinity monitoring stations and one tidal/meteorological monitoring station in the Nueces River, Bay, and Rincon Delta. II. SCOPE OF SERVICES CBI's services will be those necessary to provide the monitoring required deliver an annual written report corresponding to station service including: • change of Hydrolab instruments with a freshly calibrated unit every 2 weeks; • report of all stations readings of salinity and water temperature, with some units also reporting dissolved oxygen, Ph and water depth; • making all data available in graphical and tabular format on the CBI website (http://dnr.cbi.tamucc.edu/data) within one hour of the time data were collected; and • making available printable electronic monthly progress reports on the DNR website (http://drn.cbi.tamucc.edu/projects/nueces). CBI will complete the tasks set forth by Section II.A as set forth in the research proposal attached as Exhibit A. A. TASKS CBI will complete the following tasks: Nueces Ba Salinit~Monitorin~-Freshwater Inflow CBI will conduct Nueces Bay salinity monitoring two ~2} monitoring platforms in the bay, one near Whites Point ~SALT03}and the other mid bay, near the CPL ~AEP}power lines ~SALT01 },one station in the Nueces River ~SALT05}, and another in the delta ~SALTOS}. Parameter measured by CBI will include salinity, conductivity, dissolved oxygen, water temperature, and pH. Station Salt 05 parameters will include salinity, water temperature and water depth only. This is an ongoing project originating in the fall of 1991. The stations are placed in such a manner to track fresh water inflows into Nueces Bay using salinity levels and the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running repor# ~http;lllighthouse.tamucc.edulsalrel}produced by CBI shows the current freshwater relief status. Nueces Delta Diversion Pr~ect -Freshwater Inflow CBI will monitor salinity and water level is monitored at SALT08 near the mouth of the Rincon with support from CBBEP, CBI will continue to maintain SALT08, at the mouth of the Rincon Bayou. SALT08 was sponsored by the City. Parameters measured at station Sal#08 will consist of salinity, water temperature, and water depth only. The Rincon Diversion Project resulted in excavation of a channel to allow water during high flow events to pass from the Nueces River into the Rincon Delta. The next phase ofthe Rincon Diversion Project will result in pipeline and pump station to provide flows into the Rincon Delta during low and normal flow conditions on the Nueces River. UTMSI and CCS are presently conducting long-term biological studies of the effects of this diversion. Data from SALT08 is necessary to support studies by UTSMI and CCS. Nueces_Ba~Tidal and Meteorological Station The Texas Coastal oceanic Observation Network ~TC~4N} operates a tidallmeteorological station X011 } in the upper part of Nueces Bay at Whites Point. CBI will use precise water level measurements Pram this station as a reference far work by the others in the various projects in the bay, river, and delta. Station Service And Maintenance CBI will exchange freshly calibrated Hydrolab units with units on station every other week. GBI will 2009-356 preparation units far future service. All salinity and dissolved oxygen stations quality sonde, a radio, modem, and 12 volt solar power system. CBI may M2409-270 ;Hance agreementto ensure the continued reliability of the Hydrolab. The 09/22/09 st ensure that the instruments deployed are as good as, or better, than Conrad Blucher Inst.-TAMUCC MN120o9-201~lCBIContractAdams.doc Page 1 of 3 factory standards. Data Collection CBI will program a computer to poll each station every half hour. Five measurements will be obtained from each instrument, which are then averaged. CBI will place the hourly averages into the database and be reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average (http://lighthouse.tamucc.edu/salrpt). Monthly salinity in relation to the Upper and Lower Salinity bounds is found at http://dnr.cbi.tamucc.edu/salrel, which is used to determine if the City may take credit from freshwater release from the storage facilities. Instrument Calibration CBI will ensure all calibration standards used are NIST traceable, and purchased from a qualified instrument maintenance company. CBI will use calibration and post-calibration methods established by the manufacturer of Hydrolab. All calibration and post-calibration records are available on the DNR website, http:lldnr.cbi.tamucc.edulcalib. CBI will maintain an instrument maintenance agreement with a qualified instrument maintenance firm for each Hydrolab. Each unit will be annually inspected and refurbished. All components of the instrument will be covered under the warranty agreement and replaced as needed. Replacement of Hvdrolab Eauigment CBI will replace one (1) Hydrolab stations including new battery packs, sensors and related equipment. Collaboritive Monitorin CBI will provide data to support those research efforts currently being done by CCS, the Harte Institute, UTMSI, and the City. B. RESEARCH PLAN AND METHODS The specific research plan and methods are set forth in the Research Contract Proposal incorporated as Exhibit A of this contract. C. ORDER OF SERVICES The monitoring period will be for 12 months, from October 1, 2009 through September 30, 201 D. III. FEES AUTHORIZED The City will pay CBI a fixed fee not to exceed $81,505 for providing all services for 2D09-2010. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified in Section II. Invoices will be submitted to the Director of Engineering Services, Invoices will be submitted no more frequently than once per month for services rendered. Ali invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during the time periad covered by the invoice, Invoices will be based on the budget attached as Exhibit A. Invoices will be sequentially numbered for each project, state the project name ~Rincon Bayou Diversion Project -Salinity and Fresh Water Inflow Monitoring - 2009-2010} and City project number X8443}, The letter shall state the number of the current invoice, the total authorized fee, the amount previously invoiced, and the current amount due. Statements will be based upon percent of project completed. However, a final payment of $3,500 will be retained until delivery of the final report. Exhibit A contains a detailed breakdown of the project budget for 2009-2010. Budget Summa FEES 2009-2010 Salaries & Benefits 51,493.00 E ui mentlMaintenance 8,80D.OD Travel Pool 5,000.00 Other 6,100.00 Indirect 10112.00 Tota I 81, 505.00 H:IHQMEIKEVINSIGENIINATERIRINC~NIZOa9-201QICBICantractAdams.doc Page 2 of 3 IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this cantract upon 30 days written notice to CBI at the addresses specified below, If termination occurs prior to the final completion of all work contemplated by this contract, DNR shall be paid for all reasonable costs incurred or contractually committed to be expended as ofthe effective termination date, including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate CBI for any services not performed in a proper, professional manner, V. NOTICE ADDRESS Correspondence concerning this contract shall be sent to the Gity and CBI as follows: city Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 361-880-3500 CBI: John Adams Conrad Blucher Institute Texas A&M University --Corpus Christi 5300 Ocean Drive Corpus Chris#i, TX 78412 Fax: 361-880-3501 361-825-5159 Qq-- ~ UTHURI~t~~ ,. ~~~ ~ Kevins(~ci.corpus-christ.tx.us Fax:361-825-5704 ~ ~~ ~ ~v~Mc~~ .~ ...~..~ jadams@cbi.tamucc.edu ^M^~~wr VI . LOCAL PARTICIPATION S~CR~~RV The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. VII. ASSIGNABILITY CBI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of CBI. No part of CBI's fee may be assigned in advance of receipt by CBI without written consent of the City. The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. VIII. DISCLOSURE OF INTEREST Incompliance with City of Corpus Christi Ordinance No.17112, CBl agrees to complete the City of Carpus Christi Disclosure of Interests form attached as Exhibit "B" CITY ~F CORPUS CHRISTI TEXAS A&M UNIVERSITY - CARPUS CHRISTI Oscaz Martinez Date Joh Adams Da e Assistant City Manager ATTEST: City Secretary Date APPROVED A T~ORM: ~ ~ Assistant City Attorney Date Principal I nvestigator By~ ~ 7~-~ 9~y °~ Aut ized Representative Date ~I4 n~ r~ Nam,.~e7 ~/ .~~ Title ~""""-- sy: ~~ %i ete Anaya, P.E. Date Director of Engineering Services H:IHOMEIKEVINSIGENIINATERIRINC~N12009-2Q~OlCBIContractAdams.dac Page 3 of 3 Mr, Kevin Stowers 12~ 1 Leopard City of Corpus Christi Corpus Christi, Texas 78401 Dear Mr, Stowers: 28 August, 2009 The statements of work covered herein are submitted to the City of Corpus Christi for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science at Texas A&M University -Corpus Christi ~TAMUCC}, Included are scope of work outlines and budget to continue the ongoing salinity monitoring efforts in the Nueces Estuary, PROPGSED SCGPE GF WGRK FGR NUECES BAY, RIVER, AND DELTA SALINITY AND FRESH'U~ATER INFLDVV MGNITORING; 2009-2010 SUMMARY Three salinity monitoring stations in the Nueces River and Bay will be covered under this agreement. Station service includes exchange of Hydrolab instruments with a freshly calibrated unit. In order to reduce costs, station service frequency will be based on observed marine growth fouling the instruments. For example, every 2 weeks when warmer bay waters faster excessive marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will report salinity and water temperature. Stations SALTOI and SALT03 will also report dissolved oxygen, pH, and water depth. The tidal station will report water level and meteorological data. All data will be available in graphical and tabular format on the Division of Nearshore Research ~DNR} website ~httpallighthouse.tamucc.edulSalinity} within one hour of the time data were collected. This working agreement covers a period of 1 year, RESEARCH OBJECTIVES The Conrad Blucher Institute for Surveying and Science CBI} at TAMU-CC has been operating and maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus Christi since November 191, trying to help understand the effects of freshwater inflows on salinity into the Nueces system. Additional funding from the Coastal Bend Bays and Estuaries Pro ram ~CBBEP} will ensure that comprehensive spatial coverage of the Nueces Estuary g continues. This proposal is for a continuation of the current monitoring effort in support of salinity conditions in Nueces Bay, river, and delta. These data collected will be used to help the Exhibit A Pa e ~ of 4 City of Corpus Christi water supply managers determine quantities of fresh water required by the amended Agreed Order between the City and the State of Texas. Other benefits of the data collection include collaboration with other researchers in the delta, namely, The Center for Coastal Studies and Harte Research Institute at TAMUCC ~CCS &HRI}, the University of Texas Marine Science Institute at Port Aransas ~UTMSI}, the U.S. Army Corps of Engineers Fort Worth District}, and Allen Plummer & Associates API} of Austin, Texas. Nueces Bay Salinity Monitoring -Freshwater Inflow This is an ongoing project originating in the fall of 1991, Nueces Bay salinity monitoring by CBI consists of 2 monitoring platforms in the bay: one near Whites Point ~SALT03}and the other mid bay, near the CPL power lines ~SALTD 1 }; plus one station in the Nueces River ~SALT05}. In addition, with support from CBBEP, CBI will continue to maintain SALTO$, at the mouth of the Rincon Bayou, which was, until recently, sponsored by the City. Parameters measured at stations SALTOI and SALTa3 include salinity, conductivity, dissolved oxygen, water temperature, water depth, and pH. Stations SALT~5 will include salinity, water temperature, and water depth only. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report ~http:Illighthouse.tamucc.edulsalrel} produced by DNR and the Nueces River Authority ~NRA} shows the current freshwater relief status. Nueces Delta Diversion Project -~ Freshwater Inflow The City has designed and built a diversion channel from the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long-term ecological studies of the effects of this diversion. Five salinity monitoring stations along the Rincon Bayou, beginning a the head and ending at Nueces Bay have been established to determine the fate of freshwater diversions from the pipeline. The CBBEP is underwriting 4 of the 5 stations in this effort. Nueces Bay Tidal and Meteorological Station The Texas Coastal Oceanic Observation Network ~TCOON} operates a tidallmeteorological station ~0 l 1 } in the upper part of Nueces Bay at Whites Point. The CBBEP will take over funding for this station fram the City. Precise water level measurements from this station are used as a reference for work by the others in the various projects in the bay, river, and delta. Efforts are underway to upgrade the existing TCOON station, making it easier and therefore less expensive to maintain. Plans are to take advantage of surplus water level and meteorological monitoring equipment from an abandoned tide station located in the Viola Turning Basis of the Corpus Christi Ship Channel. The equipment will replace the obsolete equipment presently in use at the Whites Point station. Anew platform structure is proposed near the mouth of the Nueces River. TCOON intends on operating both stations for an unspecified period of time, Exhibit A Pa e2of4 ergo, until an agreement of the tidal signal between the 2 stations is observed and calculated. A one time platform construction charge will be itemized in the initial budget to support the setup, installation, and maintenance of the new platform. The tide monitoring equipment will be listed as a matching contribution by CBI and CBBEP. STATICIN SERVICE and MAINTENANCE All salinity and dissolved oxygen stations consist of a Hydrolab water quality sonde, a radio, modem, and 12 volt solar power system, Freshly calibrated units are exchanged with units on station every 2 to 3 weeks, depending on the degree of observed marine fouling on the instruments. The Hydrolabs are taken back to CBI for post calibration and preparation for future service. An annual maintenance agreement with HydrotechZS of Austin, Texas, ensures the reliability of the Hydrolab©units. Covered under this agreement are all components of the Hydrolab, ensuring that the instruments deployed are as good as, or better, than factory standards. DATA COLLECTION A computer program written by staff at CBI polls each station every half hour. Five measurements are requested from each instrument, these 5 are then averaged. The hourly averages are then placed into the database and reported on the DNR web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average ~http:Illighthouse.tamucc.edulsalrpt}, Monthly salinity in relation to the Upper and Lower Salinity bounds is found at http:lllighthouse.tamucc.edulsalrel, which is used to determine if the City may take credit from freshwater released from the storage facilities. INSTRUMENT CALIBRATION All calibration standards used are NIST traceable, and purchased from HydrotechZS. Calibration and past-calibration methods used are those established by the manufacturer of Hydrolab. All calibration and post-calibration records are available on the DNR website, httpallighthouse,tamucc.edulcalib. An instrument maintenance agreement with HydrotechZS is used with each Hydrolab. Each unit is sent off annually for inspection and refurbishment. All components of the instrument are covered under the warranty agreement and replaced as needed. CQLLAB(]RATIVE MUNIT4RING This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS, UTMSI, HRI, CDE, CBBEP, USES and the City. Should the need or occasion arise where additional monitoring efforts be required, CBI will be in a position to support those efforts. SCHEDULE IMF WORK AND FEE FI)R SERVICE The Conrad Blucher Institute far Surveying and Science at Texas A&M University -Corpus Christi hereby agrees for the duration of one year ~ 10ctober, 2009 through 30 September, 2010} Exhibit A Pa e 3 of 4 to perform all services necessary to provide water quality monitoring, as described in this proposal. The budget far 1 October, 2009 through 30 September, 2010 is $S 1,505 and is enclosed with this proposal. Exhibit A Pa e 4 of 4 1 ~~ ,~ ~ CITY OF CORPUS CHRISTI ""`' DISCLOSURE ~F INTEREST City of Corpus Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to dv business with the City to provide the follow~n information. Every question must be answered. If the question is not a plicable, answer wit "NA", See reverse side for Filing Requirements, Certifications and de in~t~ons. COMPANY NAME: P. O. BOX: STREET ADDRESS: FIRM IS: I. Corporation 4, Association CITY: 2. Partnership 5, Other ZIP: 3. Sole Owner ^ DISCLOSURE QUESTIONS if additional space is necessar~, please use the reverse side of this pa a or attach separate sheet. 1. State the names of each `employee" of the City of Corpus C risti having an "ownership interest" constituting 3% or more of the ownership m the above named "firm.' Name Job Title and City Department cif known} 2, State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Cor~us Christi who worked on any matter related to the subject of this contract and has an ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant FILING REQUIREMENTS , If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is d~st~ngu~shable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, emplo ee or body that has been requested to act in the matter, unless the interest of the City of ~cial or employee in the matter is a parent. The disclosure shall also be made in a signed writing filed with the City Secretary. [ thics Ordinance Section 2-349 ~d}~ CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements wail be promptly submitted to the City of Corpus Christi, Texas as changes occur, Certifying Person: ~ MarVey ~rIUII ~~ - -- Title; ~Tm~s~~~i t~ Vice President for R search Signature of Certifying "" Person: DEFINITIONS Date: ~ ~ l~ a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas, b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof, c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sale proprietorship, as self employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated asnon-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.